11-01-2016 MinutesMINUTES
REGULAR MEETING
November 1, 2016
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on November
1, 2016, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Jim Fowler
Councilmember Daryl John
Staff Present:
Executive Director Dudley Wait
City Secretary Brenda Dennis
Call to Order — City Council Regular Session
Mayor Pro -Tem Cedric Edwards
Councilmember Grumpy Azzoz
Councilmember Robin Thompson
Executive Director Brian James
City Attorney Charles Zech
Mayor Carpenter called the meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas.
( Councilmember Azzoz)
Councilmember Azzoz provided the opening prayer followed by the pledges of allegiance to the flags
of the United States and the State of Texas.
New Employee Recognitions:
• Facility Services: Events Attendants Charts Kempen and Blanca Ramirez. (D. Wait/J.
Harshman/J. Villarreal)
Mayor Carpenter recognized Director of Fleet & Facility Services Jon Harshman who came
forward introducing the new incentives and speaking about the recent changes and initiatives
being made in Facility Services. Mr. Harshman introduced General Services Supervisor Joe
Villarreal who introduced new employees Charis Kempen and Blanca Ramirez, City of
Schertz new Events Attendants.
Mayor Carpenter recognized Boy Scouts Raymond Guidry and Kyle Tarrillion with Troop 51 who
were in the audience this evening who stated they were here working on their Communication merit
badges. Mayor Carpenter also recognized Cub Scout Jacob Tarrillion. Mayor and Council welcomed
the scouts.
Proclamations
• Municipal Court Week
Mayor Carpenter recognized Court Administrator Patti Veliz and Senior Deputy Court Clerk
Angela Green with the Municipal Court Department. Mayor Carpenter read and presented the
Proclamation recognizing Municipal Court week.
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• Pancreatic Cancer Awareness Day
Mayor Carpenter recognized Ms. Susan Martinez, Advocacy Chair and Mr. Richard Dziewit.
Mayor Carpenter read and presented the Proclamation recognizing Pancreatic Cancer
Awareness Day. Mr. Dziewit and Ms. Martinez spoke on the importance of the awareness and
invited members of Council to attend the upcoming Purplestride Fight Pancreatic Cancer 5K
Run & Family - Friendly Walk scheduled for Saturday, November 12, 2016, at Retama Park,
Registration begins at 6:30 a.m., walk begins at 8:30 a.m.
City Events and Announcements
• Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)
Mayor Carpenter recognized Executive Director Brian James who provided the following
announcements:
• Wednesday, November 2 - Butterfly Garden Dedication Ceremony
Building #1 Garden Courtyard 3:00 pm., at the back entrance of Building 1. A local Girl
Scout troop renovated the garden courtyard at City Hall by planting pollinator - friendly
species and got the garden certified as a Monarch Way Station as part of their Silver
Award Project. The local schools have early release on Wednesday and the girls will host
the dedication ceremony.
• Thursday, November 3 Sneak Peek at the Pool - on site, 5:00 pm - 7:00 pm., public
welcome. This is a come and go event.
• Friday, November 4 Annual Hal Baldwin Golf Toumament/Scholarship_Olympia Hills
Golf & Event Center, 8:00 a.m. check -in and 10:00 a.m. shot -gun start. Councilmembers
contact City Secretary's office if interested in playing.
• Tuesday, November 8 No Council Meeting due to the 2016 Election.
• Wednesday, November 9 Blood Drive, 8:00 a.m. - noon in the parking lot. Contact
Kellie Burnam, Ext. 1430 for more info.
• Thursday, November 10 Northeast Partnership Meeting - Olympia Hills Golf Course and
Conference Center at 11:30 a.m.
• Friday, November 11 City Offices Closed in Observance of Veteran's Day.
• Friday, November 11 Veterans Day Ceremony - Veteran's Memorial Plaza, 9:00 a.m.
• Saturday, November 12 Turkey Day Classic 5K Run/Walk Northeast Lakeview College,
check -in 8:00 a.m. 5K will begin at 9:00 a.m. in the Wellness Building. Email for more
information to: NLCPTK@alamo.edu
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• Monday, November 21 Special Called City Council Meeting at 6:00 p.m. to canvass the
results of the election and to hold Council Orientation.
• Tuesday, November 22 No City Council Meeting.
Election Reminders for voters:
Early voting has begun and continues through November 4th. Election Day is November 8t'
Information on early voting sites as well as Election Day sites can be found on the election
banner on our website.
• Announcements and recognitions by City Manager (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who stated he received an e -mail
from a citizen who attended the Trunk or Treat event complimenting Sgt. John Ison who was
approached by his son. Sgt. Ison greeted him and posed for a photo with his son. The email
goes on to say actions such as this goes a long way to creating a better relationship with the
public and those who police them. He showed great character. Mr. Kessel showed actual
photos that were also sent along.
Mr. Kessel also mentioned an email he received recognizing Animal Control Officer David
Taylor who received a phone call from a citizen regarding four stray dogs. He complimented
Officer Taylor on his quick response and was able to capture two of the dogs, and then later
the citizen spotted the other dog and called back in and Officer Taylor was able to chase the
dog to exhaustion and it went under the animal control truck and he was able to capture the
third. They were still looking for the fourth dog. The email states that within an hour of the
first call they were able to capture three of the dogs and again commended Officer Taylor for
his quick response. Mr. Kessel congratulated him and mentioned that Officer Taylor is a very
humble individual.
Lastly, Mr. Kessel stated that City Secretary Brenda Dennis had a really nice spotlight of
success with an article written about her in the International Institute of Municipal Clerks. He
didn't want this to go unnoticed by the City Council. This is a very prestigious organization
that she is a member of and not every city secretary can be a member and there is quite a bit
there. He stated that what he liked best is that she really talks about our community; she
didn't make it a spotlight about her, but took it as an opportunity to spotlight about the City of
Schertz and some of the things that we do in our community. Mr. Kessel passed a copy of the
article among members of Council. Mr. Kessel congratulated Ms. Dennis.
Hearing of Residents
Mayor Carpenter recognized the following individuals who spoke:
Ms. Maggie Titterington, The Chamber President who provided the following
information:
The Ribbon Cutting Ceremony today at the Founders Academy School had a great turnout. It
was a great event and she encouraged the upcoming new Councilmembers to continue
attending these ribbon cutting events.
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Friday, November 11, the Military Affairs Committee (MAC) along with The Chamber and
the City will be hosting a Veterans Memorial Day Celebration at 9:00 a.m. at the Schertz
Veterans Plaza.
Ms. Titterington provided additional information on the recent Chamber Report; some
highlighted items included:
• Residential/Relocation: Online Business Directory Total: 3,878 (59% increase from last
quarter)
• Tourism, Restaurants & Retail: Online Business Directory Total: 6,850 - (73% increase
from last quarter) Internet Search Engine Total: 9,327 - ( 13% increase from last quarter)
• Total impressions for Quarter 10,728 Chamber Biz Directory — (68% increase from last
quarter) 14,744 Internet search results — (11% increase from last quarter)
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes — Consideration and/or action regarding the approval of the minutes of the Regular
Meeting of October 25, 2016. (J. Kessel/B. Dennis)
2. Boards, Commission, Committee Appointments and Resignations — Consideration and/or
action ratifying the appointment of Mr. John Sullivan as a Regular Member to the
Transportation Safety Advisory Commission. (Mayor /Council)
3. Ordinance No. 16 -T -36 — Consideration and/or action approving an Ordinance authorizing
a budget adjustment to fund street crossing improvements on Elbel Road. Final Reading (D.
Wait/D. Letbetter)
The following was read into record:
ORDINANCE NO. 16 -T -36
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A BUDGET ADJUSTMENT TO FUND STREET CROSSING
IMPROVEMENTS ON ELBEL ROAD; REPEALING ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND
PROVIDING AN EFFECTIVE DATE
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by
Councilmember Fowler to approve consent agenda items 1 -3 as presented. The vote was
unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and
Thompson voting for and no one voting no. Motion passed.
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Discussion and Action Items
4. Resolution No. 16 -R -84— Consideration and/or action approving a Resolution authorizing
expenditures not to exceed $86,000 with TAPCO, Inc., for Crosswalks and other related
equipment for the street crossing improvement project on Elbel Road. (D. Wait/D. Letbetter)
The following was read into record:
RESOLUTION NO. 16 -R -84
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING EXPENDITURES NOT TO EXCEED $86,000 WITH TAPCO, INC.
FOR CROSSWALKS AND OTHER RELATED EQUIPMENT FOR THE STREET
IMPROVEMENTS PROJECT ON ELBEL ROAD AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized Public Works Manager Doug Letbetter who at the last Council
meeting discussed the budget adjustment to purchase the equipment needed to improve the
crosswalks in two locations on Elbel Rd.
This week he seeks authorization from Council to spend in excess of $50,000 with Tapco, Inc.
They are a Texas Smart Buy cooperative vendor which will allow the city to get the very best
pricing for these materials. This project will have a not to exceed price of $81,000.
Additionally, the Streets Department will also need to purchase overhead sign clamps for FM
3009 and FM 78 from Tapco, Inc. with a not to exceed amount of $5,000. The clamps are
needed for the maintenance and upkeep of all signage along these areas.
COMMUNITY BENEFIT
This will provide the best value for the city and the residents for the crosswalks and other
related parts and equipment for the sign improvements.
Notes:
Crosswalk Elbel and Tennis Courts /Sidewalk 2 Handicap Ramps
$43,000.00
Elbel and Westchester
$37,180.47
Clamps and other related materials $5,000.00
Staff recommends that the City Council approve Resolution 16 -R -84, authorizing
expenditures not to exceed $86,000 with Tapco, Inc. for lighted crosswalks, overhead sign
clamps and other related equipment.
Mayor Carpenter recognized Mayor Pro -Tern Edwards who moved, seconded by
Councilmember Thompson to approve Resolution No. 16 -R -84. The vote was unanimous
with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson
voting for and no one voting no. Motion passed.
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5. Resolution No. 16 -R -83 - Consideration and/or action approving a Resolution authorizing
the program and expenditures of the City of Schertz Economic Development Corporation as
provided for in the Economic Development Incentive Agreement between the City of
Schertz Economic Development Corporation and Advanced Stores Company, Incorporated.
(J. Kessel/K. Kinateder)
The following was read into record:
RESOLUTION NO. 16 -R -83
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A PROGRAM AND EXPENDITURES AS PROVIDED FOR IN THE
ECONOMIC DEVELOPMENT INCENTIVE AGREEMENT BETWEEN THE CITY
OF SCHERTZ TEXAS ECONOMIC DEVELOPMENT CORPORATION AND
ADVANCED STORES COMPANY, INCORPORATED; AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized EDC Director Kyle Kinateder, who stated Advance Stores
Company, Incorporated ( "ASC ") is a subsidiary of Advance Auto Parts, Inc. Advance Auto
Parts is a national automotive parts company and member of the U.S. Fortune 500. As of
January 2, 2016, the company operated a total of 5,171 stores and 122 branches; and served
approximately 1,300 independently -owned stores in the United States, Canada, Puerto Rico,
and the U.S. Virgin Islands and employs approximately 74,000 people.
ASC plans to operate a warehouse and distribution center at 9850 Doerr Lane in Schertz,
Comal County, Texas. The Schertz facility will serve as a key Texas distribution hub and will
deploy products throughout its vast retail network.
As part of an Economic Development Incentive Agreement with the City of Schertz
Economic Development Corporation (SEDC), ASC must employ a minimum of 100 full -time
employees with benefits, create a minimum annual payroll of $2,486,000, and maintain a
minimum of $32,276,670 in taxable real and personal property. In exchange the SEDC will
provide a $150,000 grant upon commencing operations in Schertz. Starting in 2019, the
SEDC will also provide a total of six -year real and personal property tax rebate grant of 65%
for three years followed by 50% for an additional 3 years.
The Economic Development Incentive Agreement and associated grants will be paid by the
SEDC. It is anticipated that the $150,000 grant will be paid during the 2018 calendar year and
the six -year real and personal property tax annual grants will begin in 2019. The City of
Schertz will realize all real and personal property tax proceeds associated with the project and
will be made available for the City's General Fund.
The SEDC Board of Directors met on October 27, 2016 at their regular board meeting to
consider this item and unanimously passed this.
Staff recommends that the City Council authorize the expenditures as listed in the Agreement.
Mayor and Council addressed questions and complimented Kyle on the excellent work.
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Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by
Councilmember Thompson to approve Resolution No. 16 -R -83. The vote was unanimous
with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson
voting for and no one voting no. Motion passed.
Roll Call Vote Confirmation
Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes for
agenda items 1 -5.
Mayor Carpenter recognized Guadalupe County Attorney Dave Willborn and Precinct 3 Guadalupe
Constable Michael Skrobarcek who were in the audience this evening. Mayor Carpenter welcomed
them.
Requests and Announcements
6. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
No further announcements were provided.
7. Future Agenda Item Request for City Council: This is an opportunity for City Council
members to request that items be placed on a future agenda. No discussion of the merits of
the item may be taken at this time. Should a Council Member oppose placement of the
requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the
consensus of the other City Council members to place or not place the item on a future
agenda.
No items were requested.
8. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor Carpenter recognized Mayor Pro -Tem Edwards to also echoed the sediments of the
Founders Classical Academy ribbon cutting event today. He stated that he felt embarrassed
that he did not know all the stanzas of the Star Spangled Banner.
Mayor Carpenter recognized Councilmember Fowler who also stated he attended the
Founders Classical Academy ribbon cutting event. It was the most formal event he has ever
attended. Councilmember Fowler also spoke of what the students are learning about the
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fundamental things our founders were taught, such as Latin, Greek and Geography. This was
a great event.
Councilmember Fowler stated that he also attended the largest Trunk or Treat Event and was
amazed at the large turnout. He stated that this event took on a life that we have not seen
before and he hopes that this continues. Individuals attending stood in line for almost two
hours, but they were patient and were having great conversations. He saw a community that
was glad to be there. It was a great event and he thanked all those involved in it's success.
Mayor Carpenter recognized Councilmember Thompson who also commented on the
Founders Classical Academy ribbon cutting and was impressed with the painting of their logo
on the wall and it takes after the ancient Greek shield that they would carry. The soldiers
were taught you either bring the shield home or you come home dead on it. They use this with
a variety of things to teach duty, honor and character, tremendous assets. He was able to visit
three different classrooms. One of the things that impressed him was, and you would think
that a group of 10 to 12 adults visiting would cause a commotion in the classroom, in each
classroom when they walked in there was not one single student who looked at them. They
were focused on the teacher and what information was being taught. This academy is a great
asset to our community.
Adi ournment
Mayor Carpenter adjourned the meeting at 6:45 p.m. r 'yam
Michael R. Carpenter, Mayor
A- I=T-W:
Rrenda Dennis, City Secretary
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