11-21-2016 MinutesMINUTES
SPECIAL MEETING
November 21, 2016
A Special Meeting was held by the Schertz City Council of the City of Schertz, Texas, on November
21, 2016, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Grumpy Azzoz
Councilmember Robin Thompson
Councilmember Elect Mark Davis
Councilmember Elect Scott Larson
Councilmember Elect Bert Crawford
Mayor Pro -Tem Edwards was absent
Staff Present:
Executive Director Brian James
City Attorney Clarissa Rodriguez
Assistant to City Manager Sarah Gonzalez
Call to Order — City Council Special Session
Councilmember Jim Fowler
Councilmember Daryl John
Councilmember Elect Ralph Gutierrez
Councilmember Elect Angelina Kiser
City Manager John Kessel
Executive Director Dudley Wait
City Secretary Brenda Dennis
Mayor Carpenter called the meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas.
( Councilmember Fowler)
Councilmember Fowler provided the opening prayer followed by the pledges of allegiance to the
flags of the United States and the State of Texas.
Recognition - Recognition of outgoing Councilmembers. (M. Carpenter)
Mayor Carpenter recognized Councilmember Fowler who provided information regarding
important fundamental concepts he has learned over 10 1/2 years on City Council.
Councilmembers Fowler, Azzoz and Councilmember John provided their congratulations to
the newly elected officials. Councilmembers Azzoz and John thanked the citizens, family
members and friends for allowing them to serve the City of Schertz over the past years.
Mayor Carpenter provided his thanks to the outgoing council for serving and for the sacrifice
they made away from their families.
Mayor Carpenter stated that before we move to the next item he wanted to recognize some elected
guests who have joined us this evening. Mayor Carpenter recognized Guadalupe County Constable
Precinct 3 Michael Skrobarcek, District 6 Councilmember and Mayor Pro -Tem City of Cibolo Jay
Hogue and Board Trustee and Board President from Schertz - Cibolo- Universal City Independent
School District Mr. Gary Inmon. Mayor and Council welcomed them.
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Mayor Carpenter recognized City Secretary Brenda Dennis who asked for indulgence and asked that
Mayor Carpenter and Councilmember Fowler join her down front for a special presentation. Ms.
Dennis stated that on behalf of the Mayor, Council and Management Staff they would like to present
to Councilmember Fowler an antique Boston rocker that has been laser engraved with the City Seal,
his name and years of service. Councilmember Fowler thanked everyone for the special gift of
recognition.
2. Resolution No. 16 -R -85 — Consideration and/or action approving a Resolution canvassing the
returns and declaring the results of the November 8, 2016 General and Special Election; and
other matters in connection therewith. (M. Carpenter/B. Dennis)
The following was read into record:
RESOLUTION NO. 16 -R -85
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS,
APPROVING THE CANVASS OF THE NOVEMBER 8, 2016 GENERAL AND
SPECIAL ELECTION AND DECLARING THE RESULTS OF SUCH ELECTION
Mayor Carpenter. recognized City Secretary Brenda Dennis who provided the following
information regarding the official results of the November 8, 2016 General and Special
Election:
Early Voting
Election Da
Bexar
Coma[ /Guadalupe
Bexar
Comal /Guadalupe
Total Votes
Cast
MAYOR
Michael R. Carpenter
652
7766
113
1389
Grumpy Azzoz
221
2725
65
774
3785
City Council Place 1
Mark Davis
492
6081
111
1293
= 7377
Carl Douglas
263
2500
41
432
3236
City Council Place ,2
Ralph Gutierrez
417
4489
88
940
Glen Outlaw
345
4159
66
817
5387
City Council Place 6
Angelina Kiser
524
4830
88
1057
= t499
Michael H. Dahle
257
3970
69
713
5009
City Council Place 7
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Bert Crawford 471 5837 106 1187 70
Eric Beam 267 2802 49 565 3683
City Council Place 3
David Sca liola 320 4315 75 902 5612
Scott Larson 439 4499 76 862 - X5876
Ms. Dennis stated that with these results, Michael Carpenter is elected as the Mayor, Mark
Davis is elected to Place 1, Ralph Gutierrez is elected to Place 2, Scott Larson is elected to
Place 3, Angelina Kiser is elected to Place 6, and Bert Crawford is elected to Place 7.
Mayor Carpenter stated that before he entertains a motion he stated that he would also like to
thank all those here that ran and did not prevail; thank you for stepping forward in choosing to
be a part of the process. He stated in many times in the past we have cancelled elections for
lack of participation. We did not have that this time; we had a full cast, and he thanked all
those for stepping forward and hope that they will continue to work with the city as they have.
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by
Councilmember Fowler to approve Resolution No. 16 -R -85 canvassing the returns and
declaring the results of the General and Special Election. The vote was unanimous with
Councilmembers Fowler, Azzoz, John, and Thompson voting for and no one voting no.
Mayor Pro -Tem Edwards was absent. Motion passed.
3. Oath of Office — (B. Dennis)
A. Newly Elected Officers — Oath of Office. (B. Dennis)
Mayor Carpenter recognized City Secretary Brenda Dennis who stated at this time since
this is a historic event of electing five new councilmembers, she would like to provide the
oaths of office individually. Ms. Dennis provided the oaths of office to newly elected City
Officials Mayor Michael Carpenter, Council Place 1 Mark Davis, Council Place 2 Ralph
Gutierrez, Council Place 3 Scott Larson, Council Place 6 Angelina Kiser and Council
Place 7 Bert Crawford.
B. Certificate of Election — Presentation of Certificate of Election. (Mayor Carpenter)
City Secretary Brenda Dennis presented the newly elected officials Mayor, City
Council Places 1, 2, 3, 6 and 7 with their individual certificates of election.
Mayor Carpenter stated that as is tradition before him they allow the newly elected officials an
opportunity to say anything they would like to say. Mayor Carpenter recognized newly elected
Councilmembers Mark Davis, Ralph Gutierrez, Scott Larson, Angelina Kiser and Bert Crawford who
thanked all those that supported them, thanked their family and friends and stated they look forward
to representing the citizens and working with members of council and staff. Mayor Carpenter also
thanked his family and those who supported him; he stated that he is humbled and is excited to work
with all the newly elected officials.
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Mayor Carpenter called for a ten (10) minute recess to allow those exiting councilmembers to leave
and for the newly elected officials to take photos and receive congratulations. Mayor Carpenter
recessed the regular meeting at 7:01 p.m.
Mayor Carpenter reconvened back into regular session at 7:15 p.m.
Discussion and Action Items
4. Ordinance No. 16 -M -38 — Consideration and/or action approving an Ordinance amending
the City Council Rules of Conduct and Procedure reflecting the changes from five
Councimmembers to seven and declaring an emergency. First and Final (B.Dennis/M.
Carpenter)
The following was read into record:
ORDINANCE NO. 16 -M -38
AN ORDINANCE BY THE CITY OF SCHERTZ AUTHORIZING AMENDED CITY
COUNCIL RULES OF CONDUCT AND PROCEDURE; PROVIDING FOR THE
TREATMENT OF A SEVEN MEMBER COUNCIL; REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS
ORDINANCE; AND PROVIDING AN EFFECTIVE DATE
Mayor Carpenter introduced this item stating that as a result of the new seven member council
the City Council Rules of Conduct and Procedure needs to be updated to reflect having seven
members of council instead of five. He stated that in the document where it referenced three
(3) those sections need to be updated to reference four (4). He stated this item is also
declaring an emergency and state law allows us to pass this on one reading so that we have an
ordinance that is germane to the Rules of Procedure of the members that we have.
Mayor Carpenter recognized Councihmember Davis who asked if Section 3.2 should also be
changed to four (4). In answer to Councilmember Davis's question, Mayor Carpenter
answered no, as this is reflected in the City Charter and at this time it cannot be changed.
Mayor Carpenter made a motion from the chair to approve Ordinance No. 16 -M -38 on first
and final reading, seconded by Councilmember Thompson. The vote was unanimous with
Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser, and Crawford voting for
and no one voting no. Mayor Pro -Tem Edwards was absent. Motion passed.
Roll Call Vote Confirmation
Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes for items
2 and 4.
Mayor Carpenter stated that at this time the Council will move to the conference room for the next
item.
5. Councilmember Orientation - Information and discussion regarding City Council Duties,
Procedures and other such information including but not limited to Charter Overview, Council
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Ethics /Code of Conduct/Meeting Procedures, Council Policy Model and Governance Model,
Organizational Overview, Media 101 Overview, EOC /ICS /NIMS Overview, and Open
Meetings /Open Records. Assistant to the City Manager Sarah Gonzalez stated that the
presentations can be found on the Council's Tads for future reference.
Mayor and Council were provided orientation briefings regarding the following topics:
• City Charter Overview - information provided by City Attorney Clarissa Rodriguez
• Council Ethics, Code of Conduct, Meeting procedures — information provided by
Mayor Carpenter.
• Organizational Overview, City of Schertz Organization Chart, Council Policy Model,
Schertz Governance Model, Complete City Model, Schertz Vision for Excellence
Model — information presented by City Manager John Kessel.
• Media Relations 101, Media Policy— information presented by Public Affairs Director
Linda Klepper.
• Emergency Management Overview, Incident Commend System (ICS), National
Incident Management Systems (NIMS) Overview - information presented by Captain
Chris Meeks Emergency Management Coordinator.
• Open Meetings and Open Records Overview — information presented by City
Secretary Brenda Dennis.
Mayor and Councilmembers returned to the dais at 9: 44 p.m. Mayor Carpenter moved to agenda
item 6.
6. Future Agenda Item Request for City Council: This is an opportunity for City Council
members to request that items be placed on a future agenda. No discussion of the merits of
the item may be taken at this time. Should a Council Member oppose placement of the
requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the
consensus of the other City Council members to place or not place the item on a future
agenda.
No requests were provided.
Adi ournment
Mayor Carpenter adjourned the meeting at 9:45 p.m.
% Michael R. Carpenter, Mayor
1-l"ATTEST. '
LA
h� 1
Brenda Dennis, City Secretary
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