16-R-92 - Acceptance of a petition from Cibolo Creek Municipal Authority for voluntary annexation of approx 63 acres, located at 7424 Trainer Hale RoadIT�Y�71[111�1 [�7►i►[��iC�.aJ►
COUNCIL SCHERTZ, TEXAS
A RESOLUTION OF THE CITY ACCEPTING A PETITION O. VOLUNTARY ANNEXATION WITHIN
EXTRATERRITORIAL THE OF THE CITY O
SCHERTZ
WHEREAS, a petition for annexation from Cibolo Creek Municipal Authority for
approximately 63 acres of land generally located on Trainer Hale Road 600 feet north of the
intersection of Trainer Hale Road and IH -10 and more specifically described in the Exhibit A
attached herein (herein, the "Property ") has been filed with the City; and
WHEREAS, Texas Local Government Code Section 43.028 authorizes the City of Schertz to
extend its City limit boundaries through the voluntary annexation of area adjacent to those
boundaries upon petition of a landowner; and
WHEREAS, the complete petition packet is attached hereto as Exhibit A; and,
WHEREAS, the City staff has recommended that the petition for annexation be accepted; and
WHEREAS, upon accepting the petition for voluntary annexation of the subject property, the
City may annex the property by adoption of an ordinance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS:
Section 1. The City Council hereby accepts the Petition for Voluntary Annexation.
Section 2. The City Council shall act upon the Petition for Voluntary Annexation and
annex the subject property by ordinance at a future meeting of the City Council at such time the
City Council deems to be in the best interest of the City.
Section 3. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 4. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 5. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 6. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 7. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 8. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 13th day of December, 2016.
CITY OF S�CIERTZ, TEXAS
Mic el R. Carpenter, Mayor
ATTEST:
Ci retary, Brenda Dennis
(CITY SEAL)
EXHIBIT A
(VOLUNTARY ANNEXATION PETITION PACKET)
CIBOLO CREEK MUNICIPAL AUTHORITY
P.O. BOX 930 j SCHERTZ, TEXAS 78154 j (210) 658 -6241 j FAX: (210) 658 - 5830 www.ccmatx.org
November 28, 2016
Mr. John Kessel
City of Schertz
1400 Schertz Parkway
Schertz, TX 78154
RE: Annexation of Property Described in Exhibit A, attached
Dear Mr. Kessel:
This letter is to respectfully request that the City of Schertz, Texas annex the subject property described
in the attached Exhibit A, consisting of 62.940 total acres of property currently owned by Cibolo Creek
Municipal Authority (CCMA).
Schertz city services are currently being provided to the subject property and it is CCMA`s desire to be
located within the Schertz city limits.
Please let me know when this request will be considered by the Schertz City Council so that I may attend
to answer any questions and provide additional comments, if necessary, in support of this request. _
Respectfully submitted,
C
Clint Ellis
General Manager
Attachment: Exhibit A
DANIAWYER
LAND SURVEYING
METES AND BOUNDS DESCRIPTION
FOR A
62.940 ACRE TRACT OF LAND
Being 62.940 acres of land out of the E. Gortari Survey No. 2, Abstract No. 5, County Block 5193, Bexar
County, Texas, and being all of a 62.139 acre tract of land described in Volume 8434, Page 1819 of the
Official Public Records of Real Property of Bexar County, Texas, and said 62.940 acres of land being
more particularly described as follows:
BEGINNING at a'' /z" iron pin found on the Northeast right -of -way line of Trainer Hale Road, a
Southwesterly corner of a 69.106 acre tract of land as described in Volume 6160, Page 1686 of the
Official Public Records of Real Property of Bexar County, Texas, and being the most Westerly corner of
this herein described 62.940 acre tract of land;
THENCE departing the Northeast right -of -way line of said Trainer Hale Road and with the Southeast line
of said 69.106 acre tract of land, N 59° 47' 58" E distance of 3090.45 feet to a '12" iron pin found on line
for a reference point, a total distance of 3239.04 feet to the center of Cibolo Creek for the East comer of
said 69.106 acre tract of land and being the Northerly comer of this herein described 62.940 acre tract of
land;
THENCE with the meanders of Cibolo Creek the following calls and distances:
S 16° 43' 50" E a distance of 385.56 feet to a point;
S 470 04' 33" E a distance of 140. 10 feet to a point;
and S 59° 31' 14" E a distance of 424.41 feet to point for the most Northerly corner of a 54.72 acre tract
of land as described in Volume 3357, Page 401 of the Official Public Records of Real Property of Bexar
County, the Easterly corner of this herein described 62.940 acre tract of land;
THENCE departing the center line of Cibolo Creek, and with a fence along the Northwesterly line of said
54.72 acre tract of land, S 62° 57' 00" W a distance of 240.92 feet to a %2" iron pin found for a corner of
said 54.72 acre tract of land, and a comer of this herein described 62.940 acre tract of land;
THENCE with the Northwesterly line of said 54.72 acre tract of land, the following calls and distances:
S 59° 48' 53" W a distance of 669.73 feet to a !2" iron pin with cap stamped "DAM #5348 PROP.
COR." set for a corner;
and S 59° 55' 16" W a distance of 2362.65 feet to a %a" iron pin found on the Northeast right -of -way line
of said Trainer Hale Road, a Westerly corner of said 54.72 acre tract of land and being the Southwest
corner of this herein described 62.940 acre tract of land;
$ 4 2700 Rollinq Creek. Sprina Branch. TX 78070 1 T: 210.325.0858 1 �'
THENCE with the Northeast right -of -way line of Trainer Hale Road, the following calls:
N 42° 13' 33" W a distance of 108.20 feet to a %Z" iron gin found for a corner and beginning of a
curve to the curve to the right;
With said curve to the right, having a Radius of 2315.23 feet, ail Are Length of 199.88 feet, a
Delta Angle of 04 56' 47 ", and a Chord bearing and distance of N 39° 50' 53" W, 199.82
feet to a corner;
and N 370 22' 29" W a distance of 561.79 feet to the POINT OF BEGINNING and containing 62.940
acres of land, more or less;
Bearings based on the Texas State Plane Coordinate System, Texas South Central Zone (4204), N.A.D
I983.
Surveyed on the ground this the 12" day of May, 2014.
OF
/
.......
Drew A. Mawyer DREWA. MAWYER
Registered Professional Lid S rveyor No. 5348 k 5 i8
TBPLS Firm Registration #10191500
SA_DAM- MLV_2014 Projects \CCM007- ScheeNV&,B \CCM007 -62940 AC- ME&B.doc 'S
7
CIBOLO CREEK MUNICIPAL AUTHORITY
MINUTES OF THE SPECIAL MEETING
June 2, 2016
1. Call to Order: The special meeting of the Cibolo Creek Municipal Authority was called to order at
6:00 p.m. at CCMA's office at 100 Dietz Road, Schertz, TX
2. Roll Call: Present for the meeting was Mr. Ken Greenwald, President; Mr. Richard Braud, Vice -
President; Mrs. Reginna Agee, Secretary - Treasurer; Mr. Bobby Greaves, Director and Mr. T. "Jake"
Jacobs, Director. Staff present was: Mr. Clint Ellis, General Manager; Ms Christine Budnik, Assistant to
the General Manager; Mr. Brandon Bradley, Special Projects Manager; Mr. Ryan Madsen, Business
Manager; Mrs. Shirley Taylor, Controller and Mr. Nick Sherman, CCMA Project Manager.
3. Citizens to be Heard: There were no citizens present.
4. Executive Session held in Accordance with: (a) Section 551.071 of the Texas Government Code,
for Consultation with Attorney Re2ardin2 Pending or Contemplated Litivation /Contract and
Procurement Issues and (b) Section 551.072 of the Texas Government Code, to Deliberate the
Purchase, Exchange, Lease, or Value of Real Property: Mr. Greenwald called the meeting into closed
session at 6:01 p.m.
5. Board Reconvenes into open Session to Authorize the General Manager to take any Action(s) on
Discussions in Executive Session (a) and (b): Mr. Greenwald called the meeting back into open session
at 6:07 p.m. Item (a): No action taken. Item (b): Mr. Greaves motioned for authorizing the General
Manager to procure an additional 15' permanent easement from Mr. Mueller in the amount of $11,000.00.
Mrs. Agee seconded and all Directors voted aye.
6. Consideration/Approval of the Minutes from the May 12, 2016 Directors Meeting: Mr. Jacobs
motioned for approval of the minutes as written with Mr. Brand seconding and all Directors voting aye.
7. Discussion on Systems Information: In addition to information provided in packets, Mr. Ellis stated
Mr. Dabney is working on additional pumping capacity at the Town Creek lift station. With the recent
heavy rain events, I & I has been a big issue. An overflow in excess of 100,000 gallons was experienced
at that lift station during the first flooding rain event. Public notification was issued as required by TCEQ.
Once current and future construction is completed, overflows of this magnitude will be greatly
minimized. Mr. Ellis noted the plant is performing relatively well during the flooding with only minor
ammonia spikes. He also informed the Directors that a CCMA truck had recently caught on fire in the
Northcliffe area and is being addressed with the insurance carrier.
8. Consideration/Approval to Allow the General ManaEer to Procure Lone Lead Time Equipment
for the Town Creek Force Main Proiect: Mr. Sherman explained in order to expedite the project
schedule, long lead item equipment has been identified and which can be pre - purchased. The submersible
pump and generator are the main targets for the pre - purchase and costs would be scored using a best value
method with 55% weight on price and 45% weight on other technical criteria. Mr. Sherman anticipates a
14 to 15 week lead time on these items. There was some discussion on generator vs diesel pump and Mr.
Sherman will coordinate with the engineer to evaluate. Mr. Braud motioned for approval to allow the
General Manager to procure long lead time equipment for the lift station using scoring method
recommended with Mr. Greaves seconding. All Directors voted aye.
9. Consideration/Approval to Submit Annexation Request for the South Plant to the City of
Schertz: Mr. Ellis stated this request would allow CCMA to utilize public services provided by the City
of Schertz, and which would assist in the construction process by avoiding planning delays. Mrs. Agee
Special Brd.Mtg.Minutes 6 -2 -2016 Page 1
motioned for approval to submit the request to the City of Schertz with Mr. Braud seconding and all
Directors voting aye.
10. First Presentation of Draft FY2017 Budget: Mr. Madsen shared with the Directors a powerpoint
presentation which included the budget overview /comparison with the FY2016 budget; projected
revenue; debt service /reserve fund payments; health/life /disability insurance costs; and salaries /benefits.
Copies of the draft budget were distributed. Regarding the insurance costs slide, Mrs. Agee would like to
see loss ratio and Mr. Madsen will follow up. After general discussion, it was the consensus of the
Directors to budget 8 -10% for medical increase. Mr. Madsen will reach out to BDI and TML for firmer
projection numbers.
11. Presentation/Discussion on Salary Structure and Associated Exams: Mr. Madsen explained job
descriptions and corresponding pay grades have been established. The Department Heads have organized
binders with job descriptions and job level assessments or tests. A sample binder was made available for
review. He was asking for the Board's direction to establish a method of adjusting the pay grade table on
an annual basis. Discussion followed on keeping pay grades up to date on a yearly basis so as not to fall
behind. A single pay grade rather than a range within a position was discussed and Mr. Madsen will
continue to fine tune the structure and bring updates back to the Directors.
12. Consideration/Approval of Retirement Plan Participant Loan Program Resolution: The
resolution was given to the Directors for their review with Mr. Ellis noting this is an IRS required
restatement of CCMA's retirement plan. No substantive changes were made to the plan. Mrs. Agee
motioned for approval of the resolution with Mr. Greaves seconding and all Directors voting aye.
13. Administrative Section: 13.1) End of Month Reports -May: Mr. Madsen reviewed Reports #1, #2
and #3 with no questions being asked. The capital budget report had been updated. 13.2) Approval of
Expenditure List -May 25, 2016: Mr. Jacobs motioned for approval of the list in the amount of
$132,999.87. Mr. Greaves seconded and all Directors voted aye.
14. Staff Reports Pertaining to: (1) Update on OJR Plant Expansion: Mr. Sherman stated the bidding
documents for the belt press are being fine tuned and the advertisement will be published this Sunday.
The TWDB is finalizing their review. (2) Update on South Plant: A project review meeting had been
held and staff s comments are being addressed. The engineer estimates they are one month out from a
90% plan review. (3) Update on Dietz Creek Lift Station Project: The shoring beams have been
installed. Mobilization has begun to excavate the wet well. (4) Update on Town Creek Force Main:
Design work is approaching completion.
15. Requests by Directors and /or General Manager for items to be Placed on a Future Agenda:
Referring back to discussion on salary structure, Mr. Ellis may include an agenda item for approval of a
compensation committee on a future agenda.
16. Adiournment: Being no further business, the meeting adjourned at 7:49 p.m.
r :1Lft re 1613aWd 6WM
ATTEST:
Reginna Agee, Secretary- Treasurer
APPROVED:
Ken Greenwald, President
Special Brd.Mtg.Minutes 6 -2 -2016 Page 2