09-13-2016 MinutesMINUTES
REGULAR MEETING
September 13, 2016
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on September
13, 2016, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Jim Fowler
Councilmember Robin Thompson
Staff Present:
Executive Director Brian James
Deputy City Secretary Donna Schmoekel
CouncilmemberAzzoz was absent.
Call to Order — City Council Regular Session
Mayor Pro -Tem Cedric Edwards
Councilmember Daryl John
City Manager John Kessel
City Attorney Charles Zech
Mayor Carpenter called the meeting to order at 6:01 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas.
(Mayor Carpenter)
Mayor Carpenter provided the opening prayer followed by the pledges of allegiance to the flags of the
United States and the State of Texas.
City Events and Announcements
• Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)
Mayor Carpenter recognized Executive Director Brian James who provided the following
announcements:
• Thursday, September 15, Guadalupe County Crime Stoppers Annual Golf
Tournament, Olympia Hills Golf Center, 11:30 a.m. Check -in, 1:00 Shotgun start.
• Friday- Saturday, September 16 -17, Schertzfest — visitschertz.com for more info.
• Tuesday, September 20, 2016, No City Council meeting, next meeting is on
September 27, 2016.
• Saturday, October 1, Rods, Hawgs & Dogs, an event by the Schertz Parks &
Recreation Department/Public Affairs Department at Pickrell Park, 5 -9 p.m.
• Sunday, October 2, First Baptist Church Special Worship Service, appreciation for
Schertz Police, Fire, and EMS staffers, 10:00 a.m. - light breakfast reception, 10:30
a.m. — worship service.
• Tuesday, October 4, National Night Out — No Council meeting.
• Tuesday, October 4 — Friday, October 7, TML Conference, Austin, TX
® Monday, October 10, City Offices Closed, Columbus Day
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Election Reminders for voters:
1) Last Day to Register to Vote — Tuesday, October 11, 2016.
2) First Day of Early Voting — Monday, October 24, 2016.
3) Last Day of Early Voting — Friday, November 4, 2016.
4) Election Day — Tuesday, November 8, 2016.
• Announcements and recognitions by City Manager (J. Kessel)
City Manager John Kessel stated he wanted to brag on our IT Department and what they did
over the weekend. The IT Department updated our Incode server as well as upgraded the
software which was a migration to new hardware. The upgrade was seamless; Mr. Kessel
thanked the IT Department for a job well done.
Presentation
• Guadalupe Regional Medical Center — Prescription Assistance Program report.
(D. Wait/Jerry Riggs)
Mayor Carpenter recognized Program Director Dr. Jerry Riggs who provided a brief overview
of the program and what they do. Dr. Riggs provided the following report from March 1,
2016 to August 31, 2016:
• Total number of patients served by the program
1169
• Total Number of Schertz Residents served by the program
28
• Total Number of prescriptions provided by the program
19536
• Retail dollar value of prescriptions provided by PAP
$4,785,250.52
• Retail dollar value of prescriptions provided to Schertz
$ 185,729.75
• Number of prescriptions per Schertz patient per month
3.97
• Avg. prescription retail price (3 month supply) (Schertz)
$ 835.37
• Avg. annual retail prescription benefit per Schertz patient
$ 13,266.36
Sources of program funds (annual)
• Schertz contribution to the program
$
5,000.00
• Contributions to the PAP of other Cities & Governments
$
0
• Contributions to program by GRMC Employees
$
4,019.78
• Payments by patients($ 15.00 /month/patient)
$
140,037.01
• Grants received for program (United Way)
$
5,000.00
• Other sources of funds (identified sources)
- Rebate from True Track Testing Devices
$
748.08
- Seguin Noon Lions Club
$
300.00
- Private
$
2,405.95
• TOTAL REVENUE
$
157,510.82
• TOTAL EXPENSES
$ (326,376.24)
• TOTAL NET
$ (168,865.42)
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Dr. Riggs remained available to address comments and questions from council. Mayor
Carpenter recognized Mayor Pro -Tem Edwards who suggested that brochures of the program
be provided to the Senior Center, Wellmed and YMCA. Mayor Carpenter thanked Dr. Riggs
for the service they provide to the City of Schertz.
Hearing of Residents
Mayor Carpenter recognized the following individuals who spoke:
• Ms. Maggie Titterington, The Chamber President who provided the following Chamber
updates:
Tuesday, September 20, Monthly Chamber Luncheon, 11:30 a.m. Schertz
Civic Center, speaker Craig Krause who will be speaking about Thriving in
the People Business. Mr. Krause will follow -up on Wednesday, September
21, 2016, with a seminar that will teach members and those attending on
how to build a better team environment, hiring practices you should be
utilizing, and the difference between a quota and a company goal.
Randolph Brooks Federal Credit Union and Chick fil -A are the sponsors.
- Wednesday, September 28, Cibolo Meet the Candidates
- Friday, September 30, Coffee with The Chamber, 7:30 a.m.
- Friday, October 7, Chamber Golf Classic, Bandit Golf Course
- Wednesday, October 12, City of Schertz Meet the candidates
- 2017 — October 27 -29, 2017- Hot Air Balloon Festival titled "Skylight
Balloon Fest ". The Chamber will be working with the three local cities,
Schertz, Cibolo and Selma for this regional event.
Mayor Pro -Tem Edwards stated that he attended a balloon festival a few years ago in
Albuquerque and it was a fantastic event and he is looking forward to our own event.
• Mr. Kevin Wvest, 3153 Pencil Cholla, 20 year resident of Schertz and the U 12 Director
with San Antonio Youth Soccer Association. Mr. Wvest stated recently they had a need to
find some new fields for their soccer organization and was inquiring about how to work
with the City of Schertz about renting some of the fields at the Schertz Soccer Complex.
Mayor Carpenter replied that they have had other inquiries from other organizations over
the last several days and he is recommending that he get with Executive Director Brian
James to head up and coordinate some communications and see what can be worked out.
• Mr. Ed Quini, President of Soccer Association for Youth of San Antonio (SAYSAT)
stated that their league recently moved to Pride Park on Maske Road which is adjacent to
the Schertz Soccer Complex. Mr. Quini provided Mayor, Council and Executive
Management with a handout of emails from Ms. Heather Hurlbert, President, SYSA,
regarding their request in renting the fields at Schertz Soccer Complex which were denied;
also emails regarding SAYSAT being able to park at the complex. Mr. Quini stated that
they want to be a member of SYSA and utilize the Schertz Soccer Complex and asked for
their assistance. Mr. Quini invited Mayor Carpenter and the rest of the Councilmembers
to come out this weekend and see first -hand what is going on at Maske Road. Their league
is playing from 6 to 9 p.m. on Friday night and 8:00 a.m. to 9:00 a.m. on Saturday. They
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would like to showcase what their league brings to the City of Schertz. Mr. Quini
expressed his concern regarding the large number of cars parked on Maske Road and
doesn't want to see any incidents, which is one of his number one concerns. Mr. Quini
asked for assistance from the City of Schertz with SYSA.
Discussion and Action Items.
1. Minutes — Consideration and/or action regarding the approval of the minutes of the Regular
Meeting of September 6, 2016. (J. Kessel/B. Dennis)
Mayor Carpenter recognized Councilmember Fowler who moved, seconded by
Councilmember Thompson to approve the minutes of the regular meeting of September 6,
2016. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers
Fowler, John and Thompson voting for and no one voting no. Councilmember Azzoz
was absent. Motion passed.
2. Excused Council Absences — Consideration and/or action excusing City Council Member
absences for the following date: September 6, 2016. (B. Dennis/Mayor /Council)
Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Mayor
Pro -Tem Edwards to approve the absence of Councilmember Edwards from the regular
September 6, 2016 meeting. The vote was unanimous with Mayor Pro -Tem Edwards,
Councilmembers Fowler, John and Thompson voting for and no one voting no.
Councilmember Azzoz was absent. Motion passed.
3. Ordinance No. 16 -S -32 — ZC2016 -007 — Conduct a Public Hearing and consideration and/or
action approving an Ordinance on a request to rezone approximately 90 acres of land
PR generally located 1,375 feet southeast of the Trainer Hale Road and FM 1518 intersection,
from Pre - Development District (PRE) to Planned Development District (PDD) with
associated Master Development Plan. The property is specifically described as 88.85 acres of
land situated in the Eligio Gortari Survey No. 2, Abstract No. 5, County Block 5193, City of
Schertz, Bexar County, Texas. First Reading (B. James /L. Wood/B. Cox/C. Gould)
The following was read into record:
ORDINANCE NO. 16 -S -32
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 90
ACRES OF LAND FROM PRE - DEVELOPMENT DISTRICT (PRE) TO PLANNED
DEVELOPMENT DISTRICT (PDD).
Mayor Carpenter recognized Planner 1 Channary Gould who stated Triple H Development,
LLC is requesting to rezone approximately 90 acres of land from Pre - Development District
(PRE) to Planned Development District (PDD) in order to develop a single family residential
subdivision with up to 147 single - family residential units and approximately 36 acres of
public parkland. The property currently has one single family dwelling unit and the remainder
is undeveloped.
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The proposed zoning consists of a base zoning of Single Family Residential District (R -1)
with modified dimensional requirements and other specific development standards. Below is
a list summarizing the most significant proposed modifications to the requirements of the
Unified Development Code (UDC). Please review the PDD to view all modifications.
1. Section II - Dimensional Requirements -The PDD proposes to meet the R -1 zoning district
setbacks of 25' front yard, 10' side yard, and 20' rear yard with the exception that up to 20
linear feet of the building width may have a reduced minimum rear yard setback of 10 feet
to allow for more flexibility in home design.
2. A minimum thirty-nine percent (39 %) of the gross total acreage will be provided as open
space and parkland. This total includes the acreages of the detention lots.
3. A 70 -foot landscape buffer is proposed along FM 1518 in lieu of an 8 -foot tall masonry
wall.
4. Two (2) primary entrance signs are proposed - one for each entrance.
5. The applicant is proposing a wider street cross - section to allow for on- street parking along
the street section adjacent to the northern parkland.
6. The development of the subject property shall generally conform to the attached Master
Development Plan exhibit.
The public hearing notice was published in "The Daily Commercial Recorder" on August 26,
2016 and the "Herald" on August 31, 2016. Nine (9) public hearing notices were mailed to
surrounding property owners within two hundred (200) feet of the subject property on August 12,
2016. At the time of this report being prepared, Staff received one (1) response in favor of the
request and two (2) responses in opposition of the request.
Staff reviewed the request for conformance with the Comprehensive Land Plan and the Schertz
Sector Plan. The Sector Plan amendment to the Comprehensive Land Use Plan (CLUP)
designates the majority of the subject property as Estate Neighborhood with a portion of the site
being within the Transition land use /character. The Estate Neighborhood land use /character is
intended to address residential development patterns within the Residential Agriculture zoned
property within South Schertz. Alternative Development options for the Estate Neighborhood
Land Use /Character area designation are available to encourage clustering in order to provide for
more open space.
The proposed PDD includes a total of 147 single family dwelling units, which is equal to 1.65
dwelling units per acre. This is less than the maximum density of 2 dwelling units per acre as
identified by the Comprehensive Land Use Plan and the Estate Neighborhood Land
Use /Character. The proposed layout clusters the residential lots off FM 1518 to allow for open
space areas at the northerly and southeasterly portions of the project site. The cluster design
concept, in contrast to larger residential lots that are distributed across the entire project site,
accommodates the proposed parklands and is consistent with the alternative development option
that encourages preservation of greater open space in the Estate Neighborhood Land
Use /Character area designation.
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Comprehensive Plan Goals and Objectives: The proposed zoning request is generally in
conformance with the goals and objectives of the Comprehensive Plan. In particular, the
proposed zoning change will concentrate the proposed residential lots off FM 1518 so that the far
northerly and easterly portions of the site could be dedicated as public parkland, thereby creating
large usable open space with connectivity potential.
• Impact of Infrastructure: The proposed zoning request should have a minimal impact on the
existing and planned water and wastewater systems in the area since the proposed residential
use is consistent with the anticipated future development in southern Schertz.
Impact of Public Facilities /Services: The proposed zoning request should have a minimal
impact on public services, such as schools, fire, police, parks and sanitation services since the
proposed residential uses are currently planned for the subject property.
Compatibility with Existing and Potential Adjacent Land Uses: The subject property is
currently surrounded by single family residential, agricultural use and undeveloped land.
Within the localized area around the project, there is existing residential development on the
west side of FM 1518 and new residential construction around the FM 1518 and Lower
Seguin Road intersection. It is Staff s opinion that the rezoning request is compatible with the
surrounding properties.
Parks: The Master Development Plan shows approximately 36 acres of parkland that will be
dedicated to the City of Schertz as a public park. In accordance with UDC, Sec. 21.9. 10 Park
and Open Space Dedication requirements the Parks and Recreation Advisory Board met on
August 22, 2016 and made a recommendation to accept the parkland dedication.
The Planning and Zoning Commission conducted a public hearing on August 24, 2016 and
offered a recommendation of approval with a condition to revise the language of Section II of
the PDD development standards to clearly define how lot width is measured. The requested
revision has been made and incorporated into the attached Ordinance.
Staff recommends approval of the rezoning request based on its compatibility with the
adjacent land uses and compliance with the Comprehensive Land Plan.
Ms. Gould introduced Patrick Christianson, the applicant, who is available to address any
questions. Ms. Gould remained available to address comments and questions from council.
Mayor Carpenter opened the public hearing and recognized the following:
• Mr. Patrick Christianson, Tower Life Building, Suite 2700 San Antonio, here on behalf of
Triple H Development stating he is available for questions.
As no one else spoke, Mayor Carpenter closed the public hearing for Council comments.
Ms. Gould addressed questions from Council regarding the two (2) oppositions, the 70 foot
landscape buffer, the future expansion of FM 1518 and the proposed sewer line.
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Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Fowler to approve Ordinance No.16 -S -32, first reading. The vote was
unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, John and
Thompson voting for and no one voting no. Councilmember Azzoz was absent. Motion
passed.
4. Cancellation of the October 4, 2016 City Council Meeting — Consideration and/or action
cancelling the October 4, 2016 City Council meeting due to National Night Out. (J.
Kessel/B. Dennis)
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember John to approve the cancellation of the October 4, 2016 city council meeting.
The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, John
and Thompson voting for and no one voting no. Councilmember Azzoz was absent.
Motion passed.
5. Resolution No. 16 -R -72 — Consideration and/or action approving a Resolution authorizing a
Contract with The Ovid Bell Press, Inc. for printing services. (S. Gonzalez/L. Klepper)
Mayor Carpenter recognized Director of Public Affairs Linda Klepper who stated the City
desires to procure printing services for the printing and mailing of Schertz Magazine. Scope of
work will include proper printing and assembly for monthly editions of the Schertz Magazine
to produce a high quality publication. The City produces twelve (12) issues a year in monthly
increments.
The project was publicly bid using a Request for Proposals (RFP). This method allows the
City to choose a contractor not only based on cost, but on qualifications and experience as
well. Five bids were received for this project. Staff has chosen to recommend The Ovid Bell
Press, Inc. for this project. The Ovid Bell Press, Inc. was the lowest bidder, and after
evaluation of the review committee, staff determined that The Ovid Bell Press, Inc. was also
the best value selection based on the rest of the criteria including experience, qualifications,
reputation, capability, past performance, experience with other entities, experience with
similar projects, available resources, and firm history and stability.
Staff recommends Council approve hiring The Ovid Bell Press, Inc. for an annual contract
amount not to exceed $87,000.00 for Printing Services. Funds have been budgeted and
approved for this activity. The project will be paid for from the Schertz Magazine budget,
code 101 -172- 541350
Ms. Klepper remained available to answer questions and address comments from council.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Thompson to approve Resolution No. 16 -R -72. The vote was unanimous
with Mayor Pro -Tem Edwards, Councilmembers Fowler, John and Thompson voting
for and no one voting no. Councilmember Azzoz was absent. Motion passed.
Roll Call Vote Confirmation
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Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided the roll call
votes for agenda items 1 -5.
Requests and Announcements
6. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
No further announcements were provided.
7. Future Agenda Item Request for City Council: This is an opportunity for City Council
members to request that items be placed on a future agenda. No discussion of the merits of
the item may be taken at this time. Should a Council Member oppose placement of the
requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the
consensus of the other City Council members to place or not place the item on a future
agenda.
No requests were made.
8. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor Carpenter recognized Mayor Pro -Tem Edwards and Councilmember Thompson who
expressed their thanks for a great Unity Cookout on Sunday recognizing our first responders.
Adiournment
Mayor Carpenter adjourned the meeting at 6:41 p.m.
IVlichael R. Carpenter, Mayor
ATTEST:
Donna Schmoekel, Deputy City Secretary
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