01-18-2017 Agenda with backupCOMMITTEE OF COMMITTEES ADVISORY BOARD
HAL BALDWIN MUNICIPAL COMPLEX
CITY COUNCIL CHAMBERS CONFERENCE ROOM
1400 SCHERTZ PARKWAY, BUILDING #4
SCHERTZ, TEXAS 78154
AGENDA
WEDNESDAY, JANUARY 18, 2017 AT 3:00 P.M.
Call to Order (Richard Dziewit)
Discussion and/or Action Items
1. Minutes - Consideration and/or action regarding the approval of the minutes of the regular
meeting of November 16, 2016.
Reports/Updates/Discussion and or Action
2. City Manager report/updates.
3. A. GIS Department Overview.
B. Hot Funds Overview.
C. Main Street Program Overview.
4. Boards, Committee, Commission report/updates.
5. Future Agenda Items Requested — This is an opportunity for the Board members to request that
items be placed on a future agenda. No discussion of the merits of the item may be taken at this
time.
I I 'Iff
CERTIFICATION
1, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO
HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON
THE OFFICIAL BULLETIN BOARDS ON THIS THE 13th DAY OF JANUARY 2017 AT
10:00 A.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL
TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER
551, TEXAS GOVERNMENT CODE.
Brenda Dennis
Orenda Dennis, City Seereta
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE
CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE
OFFICIAL BULLETIN BOARD ON DAY OF 2017.
Title:
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped
parking spaces are available. If *you require special assistance or have a request for sign interpretative services or
other services please call 210-619-1030.
Last CCAB meeting October 19, 2016
BOA _ October 24,2O1G
The Board of Adjustment met in October to consider two variance requests. The first was to approve a variance
to allow a lot to be platted that is only 60' wide rather than the required 100'. The tract of land has existed in this
configuration width for some time. The second was a variance to a|!ovv metal buildings on the 70 acre D[K0A
wastewater treatment plant site.
Planning and Zoning Commission — October 26, 2016
The Commission approved a number of items including a specific use permit to allow the remodel/renovation of
TSAC— October 6,2016
TSAC recommended approval of school zone on FM 1518 in front of Founders Classical Academy'TSA[ also
discussed a new process staff is proposing to keep the Commission informed of the status of pending items.
Historic Preservation — October 26,IO16
The Committee met in October. In response to a request by the Parks and Recreation Advisory Board they
discussed a list of potential park names their members had developed. The Committee discussed the articles for
the Summer Newsletter and the Remembrances Special edition. Finallythe Committee recommended nominating
GQ3 Main Street for a Historical Landmark Designation.
Parks and Recreation Advisory Board — October 24, 2016
Staff presented a draft policy to the Board concerning commercial enterprises operating in the parks and/or for
citizen mr organization special events jn City parks. The Board recommended that some specific items headded
to the policy (ie. presence of alcohol, bouncy castles, e1c). The draft policy with changes will be brought back Lo
the Board for approval. The Board reviewed the draft addenda to the existing Park Naming Policy and determined
that although there are many criteria that can be used (6 were listed) that none of them was necessarily more
important than the other and that the naming of park vVmu|d have to be considered on case by case basis
utilizing only those criteria that were applicable. Staff will utilize this policy (with addenda) internally to look at
the park naming process in the future. Finally, Staff brought an update of the Soccer Complex parking issues to
the Board for1he|rinformation. The fall season is over, the impact of the issues generated by SAYSAT's agreement
with Lions FC will be evaluated, and the City's position on the issues will be solidified. Staff will bring this item
back to the Board if/when needed.
Library Board —November 4,2016
The Board received a presentation from the librarians on the upcoming winter and summer reading programs.
The Board provides funding for a variety of library activities from funds raised from the bookstore. Library staff
presented a funding request for winter and summer reading programs not to exceed $5,08O which was approved
by the board.
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Economic Development Corporation - October 27, 2016
The SEDC Board of Directors were introduced to Jennifer Kolbe. Jennifer has joined the SEDC Staff as the Business
Retention Manger. As part of her role, she will be responsible for working with existing Schertz businesses. She
will also oversee workforce dev I t initiatives. In the coming, months, Jennifer will be devel0QingY-a-�-r--bLPfJ7.
The SEDC Board of Directors met to consider updates to our incentive policy. The Board is considering changes
which would increase the SEDCs participation with existing Schertz businesses and small businesses while
continuing attract and retain primary large scale traditional economic development projects. A draft Incentive
Policy will be presented atthe next SEDC Board meeting before being presented to the City Council.
Tffe---qft)-C-e-)o—a-rc7-o-f-i-irectors approveci an incentive agreement TO—.A Vance Store A U
the agreement, ASC must enter into a 10 year lease at the facility located at 9850 Doerr Lane, occupy
approximately 213,000 square feet, create at least 100 jobs, and create a minimum annual payroll of
$2,486,000. In consideration, the SEDC will provide a $150,000 grant upon commencement of operations in
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Newsletter of the Sehertz
Historical Preservation
i
Several informative and well written magazine articles regarding historic preservation
committee 'involvements were produced by our husband and wife committee member
team, Jim and Dianna Webb. The articles appeared in the Schertz Magazine during the
Spring • quarter al=,Y with our routine "Looking Back" feature.
This quarter's Committee Newsletter and Remembrances Special Edition Articles
include: 2016-5 titled: : Selma, Texas Preserves Historic Homestead — ne Harrison
House, 2016-6 titled: National Preservation Act Turns 50. Each of these articles are
attached for your reading enjoyment.
The Committee has received the Aviation Heights Heritage Neighborhood banners
from the printer. The banners will be installed soon within the Heritage Neighborhood.
The significance of the neighborhood as relates to the City's early history is set forth in
Remembrances Special Edition Article 2014-7.
The Schertz photo history book remains on sale at the Schertz Visitors Center, the
Schertz Public Library and at City Hall (Water Dept.). Books were donated to the
libraries of 14 local SCUCISD schools. The book would make a great Christmas gift and
a coffee table addition.
On June 23, 2016, the Committee met in special session to consider an application for
award of the first Main Street restoration matching grant to the owners of property at
807 Main Street. The committee unanimously voted to recommend approval of the grant
application which was given final approval by the Schertz City Council.
Besides having the distinction of hosting several headquarters United States Air Force
primary mission functions, the Joint Base San Antonio — Randolph is unique in its
architectural design features (early Spanish design). One of the landmark buildings is
Building 100 (AKA: "The Taj" which will be the object of a historic preservation
initiative to begin during October 2016.
N
City of Schertz
Remembrances Special Edition 2016- 5
Presented by: Schertz Historical Preservation Committee
Source: Jean Heide
11111p9M, 111 11111 r i 11 ; �11111iiiiiii !III I i
There were many contributors to the effort to preserve the Harrison House. Among the
contributors were Selma Mayor Tom Daly and supportive city council members. Members •
the City's Historical Parks Committee to include Madeline and Jim Burdett, Dixie Barfield and
her mother Alice, Judy Everett, and David Arroyo all contributed significantly to the effort.
Several consultants and neighboring city historical societies also lent their support to the effol
1
John S. Harrison House as restored (photo by Dianna Webb - August 2016)
Restoration efforts have been underway for a couple of years after the City of Selma purchased
the Harrison House property in 2001 and committed to develop a small park and to use the
restored house as a community center. Dedication ceremonies were held August 10, 2016 for
the newly renovated Harrison House and the property surrounding the home.
The preservation of the Harrison House marks a milestone in the Selma community's quest for
honoring its historic past. The park-like grounds and the home will serve asa gathering point
for residents and visitors for along time tocome. Congratulations to the folks that made this
historic preservation project a reality.
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City of Schertz
Remembrances Special Edition 2016-6
Presented by Schertz Historical Preservation Committee
Source: National Historic Preservation50 Web Site
2�
America's relationship with its past changed fundamentally when President Lyndon Johnson
signed the National Historic Preservation Act (NHPA) into law and formally recognized
historic preservation as an important policy of the United States. These sentiments from the
Act still inspire-
The Congress finds and declares that (a) the spirit and direction of the Nation are founded
upon and reflected in its historic heritage; (b) the historical and cultural foundations of the
Nation should be preserved as a living part of our community life and development in order
o• a sense of orientation to the American people., .
11
Enacted after the destruction of numerous buildings and sites in the years following World
War 11, the NHPA encourages Americans to identify and preserve our nation's cultural and
historic resources. The law establishes a national preservation program and procedural
protections, including:
The National Register of Historic Places, through which communities identify and
document significant historic and cultural sites to facilitate their preservation
I Federal preservation programs in each agency
State historic preservation programs, and later through amendments, tribal and local
government programs
The Section 106 Review Process, which requires the federal government to take
into account the effects • its undertakings • historic and cultural resources
The Advisory Council on Historic Preservation to advise the President and
Congress and to collaborate with other government entities on historic preservation
opportunities
The Historic Preservation Fund to provide grants to states, Certified Loca'.
Governments, and Indian tribes for projects relating to historic preservation
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OPERATIONAL VALUES MODEL fri
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MINUTES
REGULAR MEETING
November 16, 2016
A Regular Meeting was held by the Committee of Committees Advisory Board of the City of Schertz,
Texas, on November 16, 2016, at 3:00 p.m., at the Hal Baldwin Municipal Complex Council
Chambers Conference :Room located at 1400 Schertz Parkway, Schertz, Texas. The following
members present to -wit:
Chair Richard Dziewit
Board Member David Reynolds
Board Member Floy `Fae' Simmons
Members absent:
Board Member Michael Dahle
Board Member Barbara Hall
Staff Present:
Executive Director Brian. James
Assistant to the City Manager Sarah
EMS Director Jason Mabbitt
City Secretary Brenda Dennis
Guests Present: Robert Brockman
Call to Order
Chair Richard Dziewit
Discussion and /air Action
Board Member Tim. Brown,
Board Member, Shon" ale Burke
City Manager John Kessel
Executive ' Pirector Dudley Wait
Fire Chie David Covington
Police Chief Mickel Hansen
Deputy City Secretary Donna Schmoekel
to order at 3 :I3 D.M.
Chair Dziewit moved to Item 7 of the agenda.
7. Overview of the Public Safety Departments: (D. Wait/ D. Covington/K. Long /J. Mabbitt)
• Fire Department (Chief Covington/K. Long)
• EMS (Jason Mabbitt)
EMS Director Jason Mabbitt provided a PowerPoint presentation to the members which
explained the regional area of service they handle, covering 8 cities, 3 counties and one ESD. In
2015 they handled 9,716 calls for service. He explained their current staffing chart, the yearly
11 -16 -201.6 Minutes Page - 1 -
budget process, the department annual expenses, revenues and equipment, including those
related to special operations. Other activities EMS is heavily involved in include sponsoring
periodic blood donations, yearly flu shots and other community health incentives. Mr. Mabbitt
addressed questions and comments from board members.
Fire Chief David Covington also provided a brief PowerPoint explaining the early history of the
department getting its start in the area as a volunteer group. Currently, they have two fire stations
and a third one in the planning and design stage for the southern area of Schertz off of FM 1.518.
He explained their staffing structure, equipment on hand, and the newer building /construction
hazards that negatively affect today's fires. His rescue team conti ual'ly attends training on a
regular basis in areas such as fire prevention, code enforcement: and rescue techniques. They
also provide public education opportunities throughout the area. Their normal area of coverage
expands into the neighboring cities in the three surroundin`countrs of Comal, Guadalupe and
Bexar. The 911 dispatch system is regional as well. Chief Covington ,addressed questions and
comments from board members.
Chair Dziewit moved back to Item 2 of the agenda.
Reports /Updates/Discussion and /or Action
2. Boards, Committees, Commission
Chair Dziewit requested that each board rnernber give a brief report on the recent activity of
their respective boards.
Boardmember Reynql
approved.
Boardmember Burk'
local communities ar
funding tc chertz wt
this yet with officials
discuss it with them.,
the BOA rnelt last month and addressed two items which they
c Library's winter, reading programs are coming up and all the
invlved. The'City of Selma may no longer provide extra
have an' impact on the city's revenues. They have not discussed
ma but are planning on pulling together some data to eventually
ted EDC has hired a new staff member (Jennifer Kolbe) who will be
uiness retention programs. They also have been discussing the EDC
proposing some changes concentrating more on attracting more large
.lso approved an incentive agreement for Advanced Stores Company
it lease on a facility on Doerr Lane; this should create about 100 jobs
of about $2.48 million. In the future, EDC will be focusing more on
v incentives versus tax abatements.
Boardmember Simmons stated the members of the Parks and Recreation Advisory Committee
are still working on their draft policy regarding the use of the city parks by residential,
commercial and private organization customers. They are also still working on the Park
naming policy. The problems with the Soccer Complex parking is still up in the air but
hopefully it will eventually be resolved as well.
11 -16 -201.6 Minutes Page - 2 -
3
11
Chair Dziewit stated that with the Planning and Zoning Commission, they approved a number
of items regarding the remodel and renovation of the Murphy Oil Site on Four Oaks Lane as
well as plats for a middle school ( #6) for the Comal ISD at FM 482 and Hubertus Road.
He also stated as far as the Schertz Historical Preservation Committee, they met in October in
response to a request by the Parks and Recreation Advisory Board who had discussed a list of
potential park names. They gave them the articles for the summer newsletter and the
remembrances special edition. They also recommended nominating 603 Main Street for a
historical landmark designation.
He added that the Transportation Safety Advisory Commission (TSAC) recommended
approval of a school zone at FM 151.8, which had to be an ad u€st ent right by the school from
the front of Founders Classical Academy. This is primarily a TDot situation. They also
discussed a new process staff is proposing to keep the Commissioftf informed of the status of
pending items to include when they were submitted is ti they become complete.
The soccer field issue did come up in TSAC's discussion
no presentation of any documents or agreements,,, for
working on it. Executive Director Brian James clarified
YMCA, Lions Soccer Group, and SYSA to operate our
feel that the SAYSAT organization is just too big at
negatively. SAYSAT has subsequently" become critical
very aggressive in trying to force their, issue: SYSA is to
further.
City Manager
however, there have still been
eration. They 'ore supposedly
he city has a license with the
lex. These three organizations
a result, it impacts everyone
;ryone else and have become
iis- month to discuss the matter
Chair Dziewit recognized City Manager John Kessel who spoke about the Council Orientation
outline (handout). As a result of the recent election we have the Mayor returning along with
five brand new councilnaMbers. Three have previously served on city boards, but two have
not. The training material :will be bound together in a digital file that we can use in the future
as e11 with alropriate updates. The councilmembers will need to know about the charter,
riles and procedures, city organizational structure, media protocol, EOC /ICS/NIMS, Open
Meetings act, Open Records It f6rmation and more. After Thanksgiving, we will also be
holding .a Team Building Retreat where we will introduce them to the Disc Profile and discuss
roles of leaders, vision /a lignment/execution and discussion between council and staff. He also
explained, the plans for, the special council meeting on Monday, November 21, when the
election results will be,canvassed and the new council members will be sworn in.
2016 City of Schertz- Strategic Minor Adjustments. (J..Kessel)
Chair Dziewit recognized City Manager John Kessel who stated this is not the year to jump in
with major changes due to the number of new councilmembers coming on board. Two handouts
on the Operational. Values Model were passed out: 1) the current version, 2) the proposed
version. `Innovative and Proactive' from the current model have become `Forward Thinking' on
the new model. `Service Oriented has become Customer Focused.' Systems Management'
remained the same. `Management by Fact' is a new module. `Engaged Workforce' is also the
same. This matches up to what staff is already doing.
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Mr. Kessel also mentioned there is a current citizen survey going on. A random sampling was
just sent out which will be followed by a 3,000 address mail -out. We hope to have the sampling
results by the end of November. We wanted to do this after the election but before Christmas.
Hopefully, we will see results reflecting satisfaction levels of city services as well as other
resident interests.
5. Regional Emergency Alert Network Discussion. (D. Wait)
Chair Dziewit recognized Executive Director Dudley Wait who spoke about the Regional
Emergency Alert Network (REAM). Integrated Public Alert and Wii g System (IPAWS) is
where you receive Amber alerts and Weather alerts. This is a FEMA based system people need
permission to use. Now, there is another system being developed, 'a, reverse 91.1 type of system
which is really what the REAN system is. Our local Bear 911 authority has purchased an
upgraded system that is remarkable. Today, only 40 percent of our society still owns a landline,
so we need an updated system. We need to encourage our citizens to o and register their
emergency contact information on a website. As an 'exampl,e, San Antonio has a website called
`AlertSA'. You can create an account and input your family's cell number"" ; iandline and
address. Then you will automatically be alerted irr times of danger from severe weather
conditions, fire, train derailment, etc. Mr. Wait demonstrated this with his own account.
He asked for suggestions as to howtheY could get the word out to the community residents.
Some suggestions were community forums (HOA's), senior centers, churches, the City of
Schertz website, through local schools, pass out leaflets to students; and town hall meetings.
6. Festival of Angels Participation Discussion.'(B. James / Gonzalez)
Chair Dziewit reco
several events that
at 6:00 p.m. until 1
Executi
the floa
is a larger nee+
ilk of the work
more
A suggestion ,was made
organizations, events of
Chamber.
It to the City Manager Sarah Gonzalez who stated the City has
lout the year. On December 2 the Festival of Angels will begin .
event has always been run by city staff.
tarries stated the Parks Board Members are going to be participating in
are hying to get more outside participation (volunteers to assist).
get tie community involved in these events that they say they want.
being done is by city staff. He asked for ideas on how we can grow
a way to engage the military community through some of their
itions. Another suggestion was to gain assistance though The
8. Future Agenda Items Requested — This is an opportunity for the Board members to request that
items be placed on a future agenda. No discussion of the merits of the item may be taken at this
time.
None were made. However, Chair Dziewit stated since there will be no meeting held in
December 2016, the next meeting is scheduled for January 1.8, 2017. .
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Chair Dziewit recognized Board Member Reynolds who moved, seconded by Board Member
Brown to adjourn the meeting. The vote was 5-0-0. Board Members Hall and Dahle were
absent. Motion passed.
As there was no further business, Chair Dziewit adjourned the meeting at 5:16 p.m.
Dziewit, Chair
ATTEST:
ME
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