02-07-2017 MinutesMINUTES
REGULAR MEETING
February 7, 2017
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on February
7, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Mark Davis
Councilmember Scott Larson
Councilmember Angelina Kiser
Mayor Pro -Tem Cedric Edwards
Councilmember Ralph Gutierrez
Councilmember Robin Thompson
Councilmember Bert Crawford
Staff Present: City Manager John Kessel
Executive Director Brian James Executive Director Dudley Wait
Assistant to the City Manager Sarah Gonzalez City Attorney Charles Zech
City Secretary Brenda Dennis
Call to Order — City Council Regular Session
Mayor Carpenter called the meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas.
(Mayor Carpenter)
Mayor Carpenter provided the opening prayer followed by the pledges of allegiance to the flags of the
United States and the State of Texas.
Mayor Carpenter moved to the Presentation of the Proclamation.
Proclamation
® Proclamation recognizing the Official Rodeo Season. (M. Carpenter/B. Hall/C. Gidden)
Mayor Carpenter read and presented the proclamation to Ms. Gidden recognizing the start of
the Official Rodeo Season in the San Antonio metropolitan area. Ms. Gidden encouraged
everyone to come out and support the many festivities and people associated with it. You can
go to SARodeo.com for a list of all the daily schedules. Everything starts February 9.
Mayor Carpenter moved back to the Oath of Office of the Mayor Pro -Tem.
A. Mayor Pro -Tem Oath of Office — Oath of Office administered to Councilmember Cedric
Edwards. (Mayor Carpenter to administer oath)
Mayor Carpenter administered the oath of office to Mayor Pro -Tem Cedric Edwards.
New Employee Recognitions:
• Animal Services — Part-Time Kennel Tech Chantel B. Snow (D. Wait/M. Harris /S. O'Brien)
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• EMS — Full Time Paramedics Savannah Thomas, Part-Time Paramedic Marla Jendrusch (D.
Wait/J. Mabbitt/T. Bradford)
• Police Department — Patrol Officer Mario Hernandez. (D. Wait/M. Hansen)
• Public Works — Public Works Water Allen Diaz, Serviceman I (D. Wait/J. Hooks/D. Letbetter)
• Purchasing & Asset Management — Purchasing & Asset Manager Marc Ripley (D. Wait/J. Kurz)
Each new staff member was introduced to Council by their respective Department Head who
provided a brief bio on each employee. Mayor and Council welcomed them all aboard.
Mayor Carpenter moved to the City Events and Announcements.
City Events and Announcements
• Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)
Mayor Carpenter recognized Executive Director Dudley Wait who provided the following
announcements:
• Thursday, February 9 Chuck Wagon Breakfast 7:30 am -9:30 a.m.
Frost Bank 16895 IH 35 N. 3009
Show your support for the Greater Randolph Area
Trailriders as they travel to the rodeo grounds.
Northeast Partnership 11:30 a.m. -1:00 p.m.
Olympia Hills Golf Course and Conference Center
Trailriders Lunch -11:30 a.m.
Pickrell Park - The Trailriders will make their way to
Schertz Pickrell Park between 11:30 a.m. and noon for
their annual stop as they travel to the SA Stock Show
and Rodeo.
Ribbon Cutting: Triton Group at Legacy Mutual
Mortgage 4:30 p.m. 3820 FM 3009, Suite 148.
• Tuesday, February 14
City Council Meeting 6:00 p.m.
City Council Chambers.
• Wednesday, February 15
Fire Department Awards Banquet 6:30 p.m.
Civic Center
• Monday, February 20
Presidents Day - City offices closed.
• Tuesday, February 21
Chamber Luncheon 11:30 a.m.
Schertz Civic Center, "State of the Cities Address ".
City Council On- The -Go Town Hall Meeting, 6:30
Ray Corbett Jr. High School, 1200 Ray Corbett Drive.
• Saturday, February 25
Operation Comfort 5K and Kids Freedom Fun Run
9:00 a.m. Bluebonnet Palace registration is at 6:30 a.m.
— Commemorating the 7t' Annual salute to our service
members.
• Announcements and recognitions by City Manager (J. Kessel)
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Mayor Carpenter recognized City Manager John Kessel who spoke about the success of the
EMS Community Health Program run by staff members Kellie Burnam and Jessica Aird.
They had received information that due to the education that was provided to one of patients,
the parents indicated that for the first time their son received perfect attendance. Mr. Kessel
commended staff for such a great success story.
Presentations
• Presentation and recognition of retired K -9 Rambo and introducing our new K -9 Medor. (D.
Wait/M. Hansen/M. Bane)
Mayor Carpenter stated since the Police K -9 team was unable to be here tonight they will take
this item up on a different meeting in the future.
Mayor Carpenter moved to the Hearing of Residents portion of the agenda.
Hearing of Residents
• Mr. Dave Roberts, 5301 Country Club, who spoke about keeping the Northcliffe Golf Course
open and running, keeping it green and getting back all their golf tournaments. They wanted
to say thank you and will continue to work hand in hand with the City of Schertz. He also
thanked all the citizens who signed the petition(s) to keep the property a golf course.
• Mr. Melvin Krueger, 9260 Weir Road, who spoke in favor of the wastewater treatment facility
on Trainer Hale Road. He hopes the City continues with this project.
• Ms. Ruth Martin, 3051 Haeckerville Road, Cibolo, who spoke on her property on Weir Road
and supports the building of the wastewater facility and believes its' presence will be for the
greater good of all residents.
• Ms. Mary Fox, 2625 Pillory Point, who spoke about her last three water billing statements
from the City which are identical. She is concerned as to their accuracy and does not
understand how they can be exactly the same. Her water usage is sporadic according to the
graphs. Mayor Carpenter referred her to Executive Director Brian James for assistance.
• Ms. Michele Tereletsky, 705 Marilyn Drive, who appreciates the work that Doug Letbetter,
Jimmy Hooks, and Dudley Wait have done on a project she previously brought forward. She
also appreciates the Mayor's suggestion that will possibly alleviate some flooding on the
street.
• Ms. Maggie Titterington, 1730 Schertz Parkway (The Chamber), who thanked the City for
their partnership in the annual Health Fair held last month — attended by 822 people. She
provided some pictures of the event which grew this year to 86 vendors. She provided
information/dates on several other upcoming events.
• Dr. David Scagliola, 3418 Foxbriar Lane, who spoke about the Northcliffe Golf Course
stating that the overall issue is still not resolved. The citizens are asking the City's backing to
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keep the property as an 18 -hole golf course and consider and establish a time frame for
rezoning the footprint of the golf course to reflect a GC designation or greenspace allocation.
• Mr. Daryl Hunter, 9275 Weir Road who spoke on behalf of the Wiederstein family located off
of 9275 Weir Road, who said they are all in favor of the wastewater management program.
They realize it will enhance the value of their properties.
• Mr. Brian Bryson, 22906 Fossil Peak, who spoke about the easement following the Woman
Hollering Creek whose family has owned a parcel of land since 1890. He is in favor of the
sewer line coming through his property to allow more access for future development.
• Mr. Wayne Ashebreier, 8700 Star Ranch, Boerne, TX, who is a realtor and works with a lot of
developers. Some stakeholders along the sewer line did not feel comfortable with it. He
invited people here tonight so council could see that there are people out there who are in
support of the line. The economic impact from that sewer line going through this area is
tremendous. He has worked with Chris Price from the Crossvine Development who is also in
favor of the sewer line going through. He also has worked with Harry Houseman who is in the
process of developing a piece of property on FM 1518. This line will also have a great impact
on his ability to develop that area. The Friesenhahn family is also here and in support of this.
He provided various maps reflecting an assortment of properties that will be positively
impacted. These owners came here tonight to ask council for their continued support of
bringing this sewer line forward. The economic impact to the city will also be enormous.
• Mr. Randy Schriewer, 1175 Court Street, Seguin, TX, who is a real estate agent representing
the Buetenagel family who own 78 acres on Trainer Hale Road. They are in favor of this
sewer line as well. Development is inevitable and will have a positive impact on their
property. They ask you, the city proceed with the sewer plant.
Mayor Carpenter moved back to the presentation section of the agenda.
• Presentation regarding the 2016 Citizen Satisfaction Survey. (S. Gonzalez/L. Klepper /Jason
Morado)
Mayor Carpenter recognized Public Affairs Director Linda Klepper who introduced Senior
Product Manager Jason Morado with ETC Institute who the city partnered with to conduct the
community citizen survey. He proceeded to go over some of the major findings. He covered
the purpose and methodology, bottom line upfront, major findings, summary, and questions.
One objective is to fmd out what citizens think about city services and what the priority
should be. Another is to set a baseline for future surveys and compare Schertz's performance
with residents in other communities regionally and nationally. It will also help determine
priorities for the community.
The typical survey is six to seven pages conducted by mail, online and phone to randomly
selected households throughout the city. The goal is to get 400 survey responses. Schertz
exceeded the goal with 601 responses. The results revealed a 95% confidence level, with a
margin of error of +/- 4% overall.
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The bottom line up front is: 1) residents have a very positive perception of the City with 84%
satisfied with the overall quality of services and 82% satisfied with the overall quality of life
in Schertz. The overall satisfaction with city services is higher in Schertz than other
communities; 28% above the U.S. average ad 27% above the southwest regional average. The
top community priorities are: traffic, road repair, maintenance, and expansion, planning for
rapid growth, and parks and recreation programs.
The survey asked residents to rate their overall satisfaction with city services by major
category, such as: fire, library, EMS, water /sewer, police, trash/waste collection, customer
service, animal services, parks and recreation programs, civic and community centers, storm
water runoff and flood prevention, enforcement of city codes and ordinances, municipal court
sentences, and city communication with the public. Overall 12% or less are dissatisfied. The
city is doing a great job in all areas of the city equally. Customer Service was rated very high.
The city did very well in all categories in relation to regional and national averages.
The three biggest issues residents feel Schertz will face within the next five years are: traffic,
road repair, maintenance and expansion, planning for rapid growth. Mr. Morado presented
several more slides explaining the priorities of residents.
Residents were asked to prioritize their primary sources of information about the City. The top
two were the Schertz Magazine along with the city website. The top five primary reasons
respondents chose to live in Schertz were location, quality of life, safe community,
affordability and convenience.
In summary, overall, residents have a very positive perception of the City. City Services is
higher in Schertz than other Communities. The top Community priorities are traffic, road
repair /maintenance /expansion, planning for rapid growth, and parks and recreation programs.
Mr. Morado addressed questions /comments from Council.
Mayor Carpenter moved to the Discussion and Action items and to item 10.
10. Ordinance No. 17 -A -08 — Consideration and/or action approving an Ordinance regarding the
annexation of approximately 63 -acres of land located about 600 feet north of I -10 at 7424
Trainer Hale Road, Bexar County, Texas. First Reading (B. James/L. Wood/C. Gould)
ORDINANCE NO. 17 -A -08
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS,
PROVIDING FOR THE EXTENSION OF THE BOUNDARY LINES OF THE CITY
OF SCHERTZ, TEXAS BY THE ANNEXATION OF APPROXIMATELY 63 ACRES
LOCATED ON TRAINER HALE ROAD, APPROXIMATELY 600 FEET NORTH OF
I -10, BEXAR COUNTY, TEXAS.
Mayor Carpenter recognized Planner I Channary Gould who stated annexation is the act of
incorporating land into the City. Annexation of land into the City's corporate limits may be
voluntary or involuntary. Each type has Local Government Code requirements that identifies
the necessary process based on the annexation type. The City's Unified Development Code
(UDC) Section 21.4.8 includes provisions that apply to requests for voluntary annexation
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meeting certain criteria.
Cibolo Creek Municipal Authority (CCMA) submitted a petition for voluntary annexation to
the City of Schertz for an approximate 63 acre tract of land. The subject property is located
approximately 600 feet north of I -10 and is located in Bexar County Texas, at 7424 Trainer
Hale Road. Currently, the subject property is in the Extraterritorial Jurisdiction (ETJ) of the
City of Schertz and within the Schertz - Cibolo - Universal Independent School District
boundaries.
City Council accepted CCMA's petition for voluntary annexation of the subject site and
adopted Resolution 16 -R -92 on December 13, 2016, which initiated the process to annex and
zone the property. A separate zoning request is being processed concurrent with this proposed
annexation case.
CCMA is planning on constructing a waste water treatment plant on the subject property. In
2014, CCMA requested annexation of approximately 69 acres of land located immediately
north of the subject property. The City annexed the property in 2015 by Ordinance 15 -A -01
and zoned the site Public Use District. CCMA intends to use the approximate 69 acre site as a
natural buffer.
In accordance with Texas Local Government Code (LGC) Chapter 43 the City must provide
services to the land on the effective date of the annexation. While some services are provided
to the subject property through interlocal agreement the City of Schertz must provide police
protection, fire protection, emergency medical services, operation and maintenance of streets,
solid waste collection and sewer service. Water service is provided by Green Valley Special
Utility District. Staff recommends approval of Ordinance 17 -A -08 annexing the subject site
into the City corporate limits.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Thompson to approve Ordinance No. 17 -A -08 first reading. The vote was
unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson,
Thompson, Kiser and Crawford voting for and no one voting no. Motion passed.
PH 11. Ordinance No. 17 -S -09 — Conduct a public hearing and consideration and/or action
approving an Ordinance to zone approximately 63 acres of land to Public Use District (PUB),
located about 600 feet north of I -10 at 7424 Trainer Hale Road, Bexar County, Texas. First
Reading (B. James /L. Wood/C. Gould)
ORDINANCE NO. 17 -S -09
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE OFFICIAL ZONING MAP BY ZONING APPROXIMATELY 63
ACRES OF LAND TO PUBLIC USE DISTRICT (PUB).
Mayor Carpenter recognized Planner I Channary Gould who stated the applicant is requesting
to zone approximately 63 acres of land located at 7424 Trainer Hale Road approximately 600
feet north of Interstate 10 to Public Use District (PUB). Public Use District (PUB) is intended
to identify and provide for land owned or may be owned by the City, County, State or Federal
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Government or the School District; land that has been dedicated to the City for public use
such as parks and recreation, and land designated and dedicated to the City as a greenbelt.
The subject property is currently located in the Extra Territorial Jurisdiction (ETJ) of the City
of Schertz and is owned by Cibolo Creek Municipal Authority who has indicated their desire
to voluntary annex the property and develop a municipal wastewater treatment plant at this
location.
The public hearing notice was published in The San Antonio Express News on January 18,
2017. Six (6) public hearing notices were mailed to surrounding property owners within two
hundred (200) feet of the subject property on December 30, 2016. At the time of this report
being prepared, staff has not received any responses.
Staff reviewed the request for conformance with the Comprehensive Land Use Plan. The Plan
designates the subject property for Agricultural Residential which is intended to preserve the
rural/agriculture state to include large lot residential and related commercial uses permitted
such as: landscaping business, metal workshop, farmers market, convenience store, etc.
• Comprehensive Plan Goals and Objectives: The proposed rezoning request is generally in
conformance with the goals and objectives of the Comprehensive Plan. In particular, the
proposed zone change supports the goal to ensure adequate development of public facilities as
well as upgrade public facilities and services in order to meet the challenges of growth.
• Impact of Infrastructure: The proposed zone change will have a large impact on the
wastewater infrastructure system by providing additional capacity for community growth.
• Impact of Public Facilities /Services: The proposed rezoning request should have minimal
impact on public services, such as schools, fire, police, parks and sanitation services.
• Compatibility with Existing and Potential Adjacent Land Uses: The subject property is
currently surrounded by undeveloped land, single family residential and agriculture uses
which is currently consistent with the Comprehensive Land Use Plan.
The zoning request has been reviewed by staff and determined to be in general conformance
with the Comprehensive Land Use Plan, particularly due to the proposed construction of a
waste water treatment facility that will ensure quality of life and improve service for our
growing community.
The Planning and Zoning Commission conducted the public hearing on January 11, 2017 and
offered a recommendation of approval with a 5 -0 vote and one abstention. Staff recommends
approval of Ordinance 17 -5 -09 to zone the subject property to Public Use District (PUB).
Mayor Carpenter opened the public hearing and recognized the following:
Mr. Clint Ellis, General Manager for Cibolo Creek Municipal Authority (CCMA),
who stated that staff presented this item in detail and conveyed what they are trying to
accomplish, he also stated he was here this evening to answer any questions Council
may have.
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Ms. Abigale Kyper, 3601 Blakely Street, who addressed the Council regarding
possible odor issues and how they may affect the kids who attend the Founders
Academy School.
As no one else spoke Mayor Carpenter closed the public hearing for Council comments. Mr.
Ellis and staff provided information regarding the timeline of the project and addressed the
concerns of possible odors. Members of Council also addressed questions.
Mayor Carpenter recognized Mayor Pro -Tern Edwards who moved, seconded by
Councilmember Thompson to approve Ordinance No. 17 -5 -09 first reading. The vote was
unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson,
Thompson, Kiser and Crawford voting for and no one voting no. Motion passed.
Mayor Carpenter moved back to the Workshop portion of the agenda.
Workshop
® Discussion regarding the Northcliffe Golf Course and its current and future status. (J. Kessel)
Mayor Carpenter stated since this item was placed on the agenda we met with Mr. Roberts
and he has taken over interim lease ownership in running the golf course. There are some
ownership people who have come to the table and are interested in guiding it into the future.
He is hoping maybe in the future the council/city will even consider taking possession of the
golf course itself. The golf course has been here 40 years and has a lot of history; he can't see
it closing. To keep it open would be a win/win situation.
Mayor Carpenter said he spoke with Mr. Roberts this afternoon and they have already had
discussions on how the City can maybe support him and his efforts or a future owner. He said
he would like to see the golf course remain in place as an 18 -hole golf course and privately
owned -- this would be an ideal situation. The mayor opened the discussion up for council
comments and questions.
Councilmember Larson thanked Mr. Roberts for his leadership in this situation and concurred
with the Mayor in supporting the efforts to keep the golf course open and remain intact.
Councilmember Crawford inquired as to the status of the current ownership. Mr. Roberts said
as of February 1, the owner was going to close it. Mr. Roberts bought the owners management
company who operates it. It is a rollover lease month by month so if a new owner does come
forward, he can step aside. The owners and potential owners they are bringing to the table are
all pro Dave Roberts since he took it in 2010 from sandy greens and nobody there to about
47,000 players in 2014 and 2015. Currently, he has possession and everything is under his
name. He doesn't own the property though.
Mayor Carpenter reiterated that Mr. Roberts came earlier to visit with himself, City Manager
John Kessel and Executive Director Dudley Wait and others. They have committed to
maintaining communication and being available to see what they can do to help Mr. Roberts
be successful or any other private successor.
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Mr. Roberts stated he wanted to remind council the reason they are on the agenda is to ensure
they stay an 18 -hole golf course and not a 9 -hole (short) golf course. He restated he will have
available any data they wish to see regarding the daily activity at the golf course.
Mayor Carpenter moved back to the discussion section of the agenda, agenda item 9.
Discussion and Action Items
PH 9. Ordinance No. 17 -S -07 - Conduct a public hearing and consideration and/or action approving
an Ordinance to rezone 611 & 615 Main Street, approximately 1 acre of land, from Single
Family Residential District (R -2) to Main Street Mixed Use District (MSMU). First Reading
(B. James/L. Wood/E. Grobe)
ORDINANCE NO. 17 -S -07
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 1
ACRE OF LAND FROM SINGLE - FAMILY RESIDENTIAL DISTRICT, (R -2) TO
MAIN STREET MIXED USE DISTRICT (MSMU).
Mayor Carpenter recognized Planner I Emily Grobe who stated Guadalupe Del Toro, the
property owner, is requesting to rezone approximately 1 acre of land from Single - Family
Residential District (R -2) to Main Street Mixed Use District (MSMU). The property has a
commercial building that is currently unoccupied.
The public hearing notice was published in the San Antonio Express News on January 18,
2017. Twenty (20) public hearing notices were mailed to surrounding property owners within
two hundred (200) feet of the subject property on December 30, 2016, prior to the Planning &
Zoning Commission meeting that took place on December 14, 2016. At the time of this report
being prepared, Staff has received one (1) response in favor and zero (0) responses opposed,
or neutral to the request.
The Sector Plan amendment to the Comprehensive Land Use Plan (CLUP) designates the
subject property as part of Historic Downtown Schertz. The objectives for Historic Downtown
Schertz are to leverage Schertz's history and heritage to create a unique destination with local
independent businesses, encouraging the use of existing buildings. The Main Street Mixed
Use District (MSMU) was created to help achieve these objectives and is intended to provide
a base zoning district to the area along Main Street. In light of the history of the area and
variety of land uses that exist, this zoning district allows for both single - family residential
uses and low intensity commercial uses. Reduced setbacks and parking requirements are
provided as part of this district due to physical constraints in the Main Street area.
® Comprehensive Land Plan Goals and Objectives: The proposed rezoning request is generally
in conformance with the goals and objectives of the Comprehensive Plan. The proposed zone
change will provide for either single family or low intensity commercial occupancy.
® Impact on Infrastructure: The proposed zoning request should have a minimal impact on the
existing and planned water and wastewater systems.
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® Impact on Public Facilities /Services: The proposed rezoning request should have no impact on
public services, such as schools, fire, police, parks and sanitation services.
Compatibility with Existing and Potential Adjacent Land Uses: The subject property is
currently surrounded by single family land uses. The Main Street Mixed -Use District
(MSMU) will allow for either low intensity commercial or single - family residential uses.
The Comprehensive Land Use Plan identifies this area as Historic Downtown Schertz which
is intended to leverage Schertz's history and heritage to create a unique destination with local
independent businesses, encouraging the use of existing- buildings. The rezoning request
appears to have a minimal impact on the public infrastructure, facilities or services and is
consistent with the Comprehensive Land Use Plan and compatible with the surrounding land
uses.
The applicant is proposing to rezone the property for the current Single - Family Residential
District -2 (R -2) to Main Street Mixed Use District (MSMU), to allow for low intensity
commercial land uses that are permitted in the Main Street Mixed Use District (MSMU).
Based on the Comprehensive Land Use Plan and surrounding land uses the Main Street Mixed
Use District (MSMU) is the most appropriate zoning district for this tract of land. Staff
recommends approval of the rezoning application as submitted.
The Planning and Zoning Commission conducted the public hearing on January 11, 2017 and
offered a recommendation of approval by a unanimous vote. Staff recommends approval of
the rezoning request based on compatibility with the adjacent land uses and compliance with
the Comprehensive Land Plan.
Mayor Carpenter opened the public hearing and as no one spoke, closed the public hearing for
Council comments. No Council comments were provided.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Crawford to approve Ordinance No. 17 -S -07 first reading. The vote was
unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson,
Thompson, Kiser and Crawford voting for and no one voting no. Motion passed.
Mayor Carpenter moved to agenda item 6
6. Resolution No. 17 -R -04 — Consideration and/or action approving a Resolution authorizing a
program and expenditures as provided for in the Economic Development Incentive Agreement
between the City of Schertz Texas Economic Development Corporation and Texas Plumbing
Supply Company, Incorporated. (J. Kessel/K. Kinateder)
RESOLUTION NO. 17 -R -04
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A PROGRAM AND EXPENDITURES AS PROVIDED FOR IN THE
ECONOMIC DEVELOPMENT INCENTIVE AGREEMENT BETWEEN THE CITY
OF SCHERTZ TEXAS ECONOMIC DEVELOPMENT CORPORATION AND
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TEXAS PLUMBING SUPPLY COMPANY, INCORPORATED; AND OTHER
MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Executive Director of Economic Development Kyle Kinateder
who stated Texas Plumbing Supply Company, Inc. (TPS) is a veteran -owned and family -
operated independent wholesale plumbing distributor established in 1962. They employ more
than 70 employees serving contractors throughout the State of Texas with locations in
Houston, Brenham and Round Rock. TPS serves both commercial and residential customers.
TPS seeks to establish operations in Schertz and utilize an economic development incentive to
help offset costs associated with developing the site.
As part of the economic development agreement, TPS must commence operations at an
approximately 35,000 square foot facility being constructed in the Vestal Subdivision during
the 2017 calendar year. The facility will create at least $4.5 million in new taxable value.
TPS will create at least 10 full -time jobs and an annual payroll of at least $407,000. In
consideration, TPS will receive an $112,500 grant upon receipt of the Certificate of
Occupancy and commencement of operations in Schertz.
In addition, TPS must certify annual their compliance to the terms on of the agreement for a
period of five years. If TPS defaults on the agreement, they will be required to repay the grant
plus interest.
The $112,500 grant will be paid using SEDC Development Incentive funds which has a
current account balance of $500,000. The grant will be paid to TPS once they have met the
requirements outlined in the agreement.
The SEDC Board of Directors met on January 26, 2017 at their regular board meeting to
consider, discuss and act on the Economic Development Incentive Agreement with Texas
Plumbing Supply Company, a motion was made by Mr. Paul Macaluso; seconded by Mr.
Gary Howell to recommend approval of the program and expenditures to the City Council and
to authorize the Board President to execute the agreement after Council's authorization. The
motion passed unanimously. Staff recommends that the City Council authorize the program
and expenditures as listed in the Agreement. Mr. Kinateder addressed questions from
Council.
Mayor Carpenter recognized Mayor Pro -Tern Edwards who moved, seconded by
Councilmember Thompson to approve Resolution No. 17 -R -04. The vote was unanimous
with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson,
Kiser and Crawford voting for and no one voting no. Motion passed.
Mayor Carpenter moved to back to the workshop section of the agenda.
Workshop
• Discussion regarding City Events and Festivals. (S. Gonzalez/L. Klepper/M. Spence/L.
Shrum)
Mayor Carpenter recognized Public Affairs Director Linda Klepper and Events Manager
Mary Spence who provided a Power Point presentation with the following highlights:
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2017 Events Update — Transitioning Events from the Parks & Recreation Foundation
® Bottom Line upfront
- Focus on the why & what's important: Jubilee — Fireworks, Parade, Carnival
- SchertzFest — Carnival and BBQ
® Provide local community events that Schertz residents can enjoy
Breakeven on budget
- Balance Revenues and Expenses
Whether you are walking to raise funds for cancer research, taking part in a fundraising golf
tournament, celebrating freedom and liberty or enjoying the holiday cheer, you can ALWAYS
count on Schertz to provide a great event.
The City is proud to host and co -host 5 large events throughout the calendar year: Wilenchik
Walk for Life, Jazz N' Blues in the Park, 4th of July Jubilee, SchertzFest and Festival of
Angels. The City of Schertz has a long history of hosting events that make everyone feel
welcome. From Jazz N' Blues in the Park to the long- tenured Jubilee Celebration, generations
have come to expect a friendly atmosphere, great entertainment, community participation and
a good time for all!
Since 2009 the City of Schertz and the Parks & Recreation Foundation has hosted 2 Jazz N'
Blues in the Park, 8 Jubilee and 9 SchertzFest events. With the group no longer active, the
events come to the City for execution.
Events Background
• Foundation Support — 9 Volunteer Board Members: provide direction for events,
support for events execution (set -up) clean -up, alcohol sales, etc.
• Dedicated Professional Support — 2 Full Time Positions: Events Manager, Events
Specialist
• 2016 City Staff Support — 1,577 total hours: Jubilee 933 staff hours, SchertzFest 593
staff hours, Jazz n' Blues in Park 51 staff hours
• 2016 Non - Exempt Staff cost to City: ($30,696)
® 2016 HOT Fund Contributions: ($48,000) Hot funds incorporated into the revenues for
the events — Foundation applied for and received them.
4th of July Jubilee
Why we have it: Jubilee — Jubilee was created for the celebration of our nations
independence and has been held in Schertz for 41 years. Key Elements: Fireworks,
Parade, Multi -day carnival. Other Elements: Food/Craft/Business vendors, Live Music,
Freedom Run 5K.
2016 Event Cost
• Total Revenues: $113,900
• Total Expenses: $ 97,500
Event Profit/loss prior to staff expense /reimbursement: $ 16,400
Total hours worked by City staff approx.
Exempt: 208.50 hours
Non - Exempt: 725.29 hours
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(based on average OT wage of $33.35/hr)
Foundation Reimbursement for Public Safety:
Net cost to the City:
Overall Event Profit/loss — approx.:
Citizen survey results show that in 2016 approximately
Jubilee.
($24,188)
$ 4,500
$ 19,688
($ 3,288)
37% of residents attended the
SchertzFest
Why we have it — SchertzFest was created in 2008 to celebrate the City's 50th
anniversary. Key Elements: Sanctioned BBQ Cook -Off, (added 2009), Multi -day
carnival, live music. Other Elements: Food/Craft/Business vendors, Family Fun Zone.
2016 Event Cost
• Total Revenues:
® Total Expenses:
Event Profit/loss prior to staff expense /reimbursement:
Total hours worked by City staff approx.
Exempt: 133 hours
Non - Exempt: 460 hours
(based on average OT wage of $33.35/hr)
Foundation Reimbursement for Public Safety:
Net cost to the City:
Overall Event Profit/loss — approx.:
Citizen survey results show that in 2016 approximately
Jubilee.
$107,000
$108,380
$ 1,380
($15,341)
$ 4,500
$ 10,841
($12,221)
28% of residents attended the
Jazz n'Blues in the park
Why we have it — Rounds out one event per quarter and appeals to a specific music
genre. Key Elements: Live Music. Other Elements: Food Vendors, Car Show
2016 Event Cost
• Total Revenues:
$ 12,400
• Total Expenses:
11,560
Event Profit /loss prior to staff expense /reimbursement:
$
840
Total hours worked by City staff approx.
Exempt: 16 hours
Non- Exempt: 35 hours
(based on average OT wage of $33.35/hr)
($
1,167)
Foundation Reimbursement for Public Safety:
$
4,500
Net cost to the City:
$
1,167
Overall Event Profit/loss — approx.:
($
327)
Absolute Jazz was originally created and hosted by Schertz EDC in 2009 and 2010. The event
was not held in 2011 -2013. City resurrected Absolute Jazz with the hope of creating an
official Fiesta event in 2014. In 2015, Foundation took over the event and renamed it with the
goal of appealing to a certain group of people.
2017 Recommendations
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Overall Intent: Focus on Fundamentals and Don't Overcommit
Jazz N' Blues: Discontinue event — Elements from this event will be incorporated into the
Music & Movies in the Park series and rebranded SchertzFest
Jubilee: One day event - July 4 only — Focus on key elements:
Fireworks
Parade
Carnival
Live music
Food Vendors
Beer & wine (if possible)
SchertzFest: Rebrand and grow the BBQ Cook-off-
BBQ Tasting
Craft Beer Tasting (if possible)
Food Vendors
Live Music (Blues)
Car Show
BBQ Expo
July 3rd — low turnout — need to focus these resources to the Music in the Park series as a
better value to our citizens. SchertzFest — redefine the "WHY" focus efforts in the BBQ area.
Summary
• Focus on the why and what's important'
• Provide local community events that Schertz residents can enjoy
• Breakeven on budget
• Evaluate Jul 4 holiday time off for staff
Mayor Carpenter recognized City Manager John Kessel who stated that he wanted feedback
regarding the idea to trade off the 0' of July Holiday to adding time off for Columbus Day.
Essentially we would trade two holidays.
Mayor Carpenter recognized Councilmember Gutierrez who addressed questions regarding
staff hours.
Mayor Pro -Tem Edwards asked why are we cutting days, there are organizations in town that
would love to volunteer at the events, maybe we can get volunteers signed up during our
Community Volunteer Fair. Staff provided clarity regarding the proposed days stating that
they are not losing event time.
Councilmember Thompson stated that The Chamber could advertise for volunteers for our
city events; there are several businesses in Schertz who he believes would be willing to serve
as volunteers.
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Councilmember Crawford addressed the question regarding could we put something in place
to replace the foundation. For clarity, City Manager John Kessel stated that as has been
practice the events staff have already been running and scheduling all the city events.
Mayor Carpenter spoke regarding the trading of the holidays, saying he would like to see July
5t' as an employee holiday. Mayor and Council continued with their thoughts and comments
and look forward to what the staff comes up with as a retool. Staff indicated that they will be
back to council at a future day once they rework the city events.
Mayor Carpenter moved to consent agenda items.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes — Consideration and/or action regarding the approval of the minutes of the Special
Meeting of January 20, 2017 and the Regular Meeting of January 24, 2017. (J. Kessel/B.
Dennis)
2. Boards, Commissions and Committee Member Appointments — Consideration and /or
action ratifying the appointment of Mr. Roland Perry as a Regular Member to the
Transportation Safety Advisory Commission and the appointments of Ms. Lisa Locken as an
Alternate Member to the Parks and Recreation Advisory Board and ratifying the appointments
of Councilmember Cedric Edwards, Ms. Susan Beck, Ms. Reginna Agee and Mr. Jim Fowler
to the 2017 Hal Baldwin Scholarship Committee. (B. Dennis/Mayor /Council)
3. City Council Liaison Appointments — Consideration and/or action ratifying the appointment
of Council Member Mark Davis as a Council Liaison to the Schertz Housing Authority Board,
the appointment of Council Member Angelina Kiser as a Council Liaison to the Schertz
Animal Services Advisory Commission, the appointment of Council Member Bert Crawford
as a Council Liaison to the Schertz - Seguin Local Government Corporation and the
appointment of Council Member Mark Davis, and Council Member Bert Crawford to the
Interview Committee for Boards and Commissions. (Mayor /Council)
4. Ordinance No. 17 -T -05 — Consideration and/or action approving an Ordinance authorizing a
budget adjustment to fund the purchase of Smart Messaging Trailers. Final Reading (D.
Wait/M. Hansen/M. Carey)
ORDINANCE NO. 17 -T -05
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A BUDGET ADJUSTMENT TO FUND THE PURCHASE OF SMART
MESSAGING TRAILERS; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN
EFFECTIVE DATE
2 -07 -2017 Minutes Page - 15 -
5. Resolution No. 17 -R -02 — Consideration and/or action approving a Resolution appointing
members to the Alamo Area Council of Governments Regional Emergency Preparedness
Advisory Committee (REPAC). (D. Wait/K. Long/C. Meeks)
RESOLUTION NO. 17 -R -02
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
APPOINTING MEMBERS TO THE ALAMO AREA COUNCIL OF GOVERNMENTS
REGIONAL EMERGENCY PREPAREDNESS ADVISORY COMMITTEE AND
OTHER MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Mayor
Pro -Tem Edwards to approve the consent agenda items 1 -5. The vote was unanimous with
Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser
and Crawford voting for and no one voting no. Motion passed.
Discussion and Action Items
7. Resolution No. 17 -R -05 — Consideration and/or action approving a Resolution authorizing
contracts with Ford Engineering, Inc., totaling no more than $162,000, for the design of the
Schertz Parkway Improvement project and various separate and unrelated engineering
services during the 2016 -2017 Fiscal Year. (B. James/K. Woodlee/L. Busch)
RESOLUTION NO. 17 -R -05
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING CONTRACTS WITH FORD ENGINEERING, INC., TOTALING NO
MORE THAN $162,000, FOR THE DESIGN OF THE SCHERTZ PARKWAY
IMPROVEMENT PROJECT AND VARIOUS SEPARATE AND UNRELATED
ENGINEERING SERVICES DURING THE 2016 -2017 FISCAL YEAR AND OTHER
MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Storm Water Manager Larry Busch who stated Ford
Engineering, Inc., (FEI) was awarded a three -year agreement for On -Call Engineering
Services via Resolution 14 -R -55. The City's practice is to seek authorization from Council
when expenditures with a vendor exceed $50,000 in one fiscal year. The City has several
projects coming up (outlined below) for which professional engineering services will be
required, and FEI is qualified to provide such services.
In addition to the known projects, the Engineering and Public Works Departments have a
periodic need for engineering and/or surveying services with very limited scope. It is desired
that Staff have the ability to request consulting services to be provided and invoiced on an
hourly basis as needed.
Staff wishes to contract with Ford for the following projects:
Proposed Projects
Amount
Schertz Parkway Engineering
$61,095
Corbett Elevated Water Storage Tank (additional services)
$12,875
2 -07 -2017 Minutes Page - 16 -
Engineering Services related to Elevated Storage Tank Painting
$38,030
Miscellaneous Tasks
$50,000
The total of known, proposed projects equals $112,000. Staff is ,requesting approval for
expenditures totaling no more than $162,000 to allow for the City to contract with FEI for the
known proposed projects and to have the ability to contract with Ford for up to an additional
$50,000 for unexpected minor consulting tasks that may arise during this fiscal year. Any
currently unknown tasks that exceed current budget amounts will be appropriately funded and
proper procedures for any necessary budget adjustments will be followed prior to any work
being authorized.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who asked if it is possible to look at
the addition of dedicated right turn lanes on Live Oak Road and Schertz Parkway. Comments
were provided regarding the need. Mayor Carpenter cautioned Council that what they are
speaking about is not on the agenda. He would have Mayor Pro -Tem Edwards speak to Mr.
James and maybe we can have a future agenda item to discuss this.
Mayor Carpenter recognized Councilmember Crawford who moved, seconded by
Councilmember Gutierrez to approve Resolution No. 17 -R -05. The vote was unanimous
with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson,
Kiser and Crawford voting for and no one voting no. Motion passed.
8. Resolution No. 17 -R -08 — Consideration and/or action approving a Resolution authorizing
the City Manager to negotiate for the purchase of land for Fire Station 3. (D. Wait)
RESOLUTION NO. 17 -R -08
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE CITY MANAGER TO NEGOTIATE FOR THE PURCHASE
OF LAND FOR THE APPROPRIATE PLACEMENT OF FIRE STATION THREE.
Mayor Carpenter recognized Executive Director Dudley Wait who stated in early 2015, as a
part of the City's Facility Master Plan, a study was conducted to determine a costing program
for Fire Station 3 and to determine the most appropriate location to provide the greatest
enhancement to overall response times.
The site location analysis recommendation came from the ISO Based Fire Station Location
study performed by Mr. Mike Pietsch, P.E., a sub - consultant of Facilities Master Plan
consultant WHJ Architects who did the programing and costing estimates.
The ISO study identified the preferred locations of future fire stations, the probable sequence
of construction, and three possible locations to be evaluated within the general location of the
next station to be constructed (FS #3).
As part of the ISO study, Mr. Pietsch, P.E. evaluated three different parcels of land on a
variety of factors including site layout, utility accessibility and availability, drainage and
flooding issues, emergency travel routes, and options for safely entering into normal traffic.
2 -07 -2017 Minutes Page -17 -
The preferred site identified in this review would allow multiple options for site layout, had
all utilities on site or across the street, no flooding concerns and allowed for emergency
response vehicles to enter traffic several hundred feet before encountering F.M. 1518. In
preparing for the purchase of this land, the City has obtained an appraisal to guide the overall
negotiation process.
After the financing for Fire Station 3 was approved by the voters in November 2015, work
began on selecting an architectural firm and a preliminary design was developed. This has
been accomplished and we are prepared to move forward in acquiring the land for this new
building.
Staff is seeking authorization from the City Council to negotiate a final location and price for
the location of Fire Station #3. If so authorized, Staff would send an offer letter to the
property owner seeking to reach agreement on the purchase of a particular tract of land at a
particular price.
If accepted by the property owner, the City would then enter a due diligence period where we
would prepare an exact survey, perform an environmental phase 1 evaluation, and perform
initial Geo -Tech testing of the soils in order to reach a final agreement on the purchase of the
property.
Therefore, staff is seeking authorization to negotiate the purchase of approximately 4.5 acres
land on the north side of Lower Seguin Road approximately 1,200 feet west of F.M. 1518
with a general value conforming to an appraised value for land by a certified land appraiser
conforming to the Uniform Standards of Professional Appraisal Practice and Title XI
Regulations and related standards.
The construction of Fire Station 3 will improve the overall response capabilities of Schertz
Fire/Rescue. This will be most notable in areas of Schertz south of F.M. 78, but this addition
will improve responses all across the City. The land we are proposing to purchase will place
this new station in a location that will maximize the exposure to our citizens and will allow for
safe ingress and egress for years to come.
City staff recommends that City Council approve Resolution 17 — R — 08 authorizing the City
Manager to enter into negotiations to purchase approximately 4.5 acres of land on the north
side of Lower Seguin Road and west of F.M. 1518 as the site for Fire Station 3. Once a price
has been agreed upon and due diligence is completed, staff will return to Council to approve
the purchase of the actual land site.
Based upon the appraisal recently completed, we anticipate the purchase price to be within the
scope of the budget. These funds will come from funding identified within the TIRZ
agreement or from the voter approved GO bonds for Fire Station 3. Staff recommends
approval.
Mayor Carpenter recognized Councilmember Thompson who moved, seconded by
Councilmember Kiser to approve Resolution No. 17 -R -08. The vote was unanimous with
Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser
and Crawford voting for and no one voting no. Motion passed.
2 -07 -2017 Minutes Page -18 -
Roll Call Vote Confirmation
Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes for
agenda items 1 -11.
15. Information available in City Council Packets - NO DISCUSSION TO OCCUR
® Ordinance No. 17 -S -01 — Consideration and/or action approving an amendment to the
Crossvine PDD (Ordinance 14 -S -08) in order to incorporate a new Garden Home
configuration in Module IIA, along with new street cross - sections and other associated
development standards. The property is approximately 375 acres of land located at the
intersection of Lower Seguin Road and FM 1518. Final reading will be heard on February
28, 2017.
Mayor Carpenter moved at 8:48 p.m. into the Council Chambers Conference Room for agenda item
16.
16. Councilmember Orientation - Information and discussion regarding Public Safety
Overview (Fire Station 3, Regional EMS Provider, Code Enforcement and
Environmental Health.
Mayor Carpenter recognized Marshal Michael Harris who introduced Environmental Health
Manager Jesse Hamilton who provided a Power Point presentation regarding the duties of the
Code Enforcement and Environmental Health Department. Mr. Hamilton addressed questions
from the Council.
Mayor Carpenter recognized Assistant Fire Chief Kade Long who provided a Power Point
presentation regarding the overview of the proposed new Fire Station #3. Chief Long
addressed questions from Council.
Mayor Carpenter recognized EMS Director Jason Mabbitt who provided a Power Point
Presentation regarding the EMS Department. Mr. Mabbitt addressed questions from Council.
Executive Session
Mayor Carpenter recessed the regular meeting at 9:53 p.m. into executive session under the following
section:
17. City Council will meet in closed session under section 551.074 of the Texas
Government Code, Personnel Matters to deliberate the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of the City Secretary.
Reconvene into ReLular Session
Mayor Carpenter reconvened back into regular session at 11:16 p.m.
17a. Take any action based on discussions held in closed session under Agenda Item 17 including
possible increase in salary.
2 -07 -2017 Minutes Page - 19 -
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Thompson to give the City Secretary a 3% pay increase effective
immediately. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers
Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting
no. Motion passed.
Mayor Carpenter thanked Ms. Dennis stating they are glad to have her with us for at least
another year, make it five.
Requests and Announcements
12. Announcements by City Manager.
No further announcements were made.
13. Future Agenda Item Request for City Council: This is an opportunity for City Council
members to request that items be placed on a future agenda. No discussion of the merits of
the item may be taken at this time. Should a Council Member oppose placement of the
requested item on a future agenda, the Mayor, without allowing discussion, shall ask for
the consensus of the other City Council members to place or not place the item on a future
agenda.
Mayor Carpenter recognized Councilmember Davis who stated that with our discussion
tonight with the future of our City Events there is another part that we are losing since the
Parks & Recreation Foundation dissolved that he would like to talk about. With the
Foundation being a 501 -C organization they had the ability to accept donations and other
things for the benefit of the parks throughout the city. With losing them can we get some
research done and feedback on what avenues exist now for the ability for other organizations
to donate to the city and how would that work out. He indicated that it didn't need to be done
soon, but would like staff to research this and bring the information back to the Council at a
later date. Mr. James stated that the Library accepts donations and Mr. Kessel stated that the
City is a non - profit organization but that they would provide the information.
Mayor Carpenter recognized Councilmember Crawford who stated as an add on to
Councilmember Davis comment could we talk about bringing in food trucks could be set up
and available at our 4a' July and SchertzFest events. Mr. James asked that he get with him to
discuss to get his thoughts.
Councilmember Crawford requested an executive session item to discuss employee matters
and personnel things. City Attorney Charles Zech stated that you can't go into executive
session to just discuss general personnel issues. There is no authority for that. Any general
personnel issues have to be discussed in open session. If you have a specific employee in
mind, you can discuss that specific employee but then of course they have the right to request
that discussion be in open session. Councilmember Crawford withdrew his comment for now.
City Manager John Kessel stated that perhaps he and Councilmember Crawford could have a
conversation to better understand the situation.
2 -07 -2017 Minutes Page - 20 -
14. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor Carpenter recognized Councilmember Gutierrez who stated that he attended the Major
Wire Ribbon Cutting a couple of weeks ago; it was a great success and great for the City of
Schertz.
Roll Call Vote Confirmation
City Secretary Brenda Dennis provided the roll call vote confirmation regarding agenda item 17A.
Adi ournment
Mayor Carpenter adjourned the meeting at 11:22 p.m.
R. Carpenter, Mayor
ATTEST:
y
Brenda Dennis, City Secretary
2 -07 -2017 Minutes Page - 21-