02-28-2017 MinutesMINUTES
REGULAR MEETING
February 28, 2017
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on February
28, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Mark Davis
Councilmember Scott Larson
Councilmember Angelina Kiser
Staff Present:
Executive Director Brian James
Assistant to the City Manager Sarah Gonzalez
City Secretary Brenda Dennis
Call to Order — City Council Regular Session
Mayor Pro -Tem Cedric Edwards
Councilmember Ralph Gutierrez
Councilmember Robin Thompson
Councilmember Bert Crawford
City Manager John Kessel -
Executive Director Dudley Wait
City Attorney Charles Zech
Mayor Carpenter called the meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas.
( Councilmember Thompson)
Councilmember Thompson provided the opening prayer followed by the pledges of allegiance to the
flags of the United States and the State of Texas.
Presentations
Presentation and briefing regarding the Historical Preservation Committee Annual Report. (B.
James/D. Weirtz)
Mayor Carpenter recognized Chair Dean Weirtz who provided the Council with the Historical
Preservation Committee's Annual Report. Some of the highlights included:
• Executive Summary
• Membership
• Resource Management and Controls
• Committee Goals and Objectives — 2016
• Fiscal Matters
• Impacts
• 2017 Committee Calendar Year Objective statement
• Resource Inventory /Audit Report, dated January 28, 2016
• Aviation Heights Heritage Neighborhood Banner Depictions
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Mayor Carpenter complimented Mr. Weirtz and his team on the work they have done,
particularly with the school district and the children. He stated that before this group no one
had been collecting archive materials of what was going on in the city.
Mayor Carpenter stated that he wanted to let Mr. Weirtz know that the son of Mayor Bueker
found in his house, and Mayor Bueker has allowed him to share with us, a large scrapbook of
his years, not only from war time, but lots of newspaper clippings and political advertisements
from his tenure as Mayor from 1973 to 1980. He has shared this with us and we are allowed
to make copies of everything and he will get to them as soon as he can.
City Events and Announcements
• Announcements of upcoming City Events (B. James/D. Wait /S. Gonzalez)
Mayor Carpenter recognized Executive Director Dudley Wait who provided the following
announcements:
• Thursday, March 2 8th Annual Race to the Taste Event 5:00 pm — 8:00
pm at Retama Park. Tickets are $20 There is an annual food festival featuring
40 plus food and beverage vendors from Schertz, Cibolo, Selma and
surrounding areas. Attendees are given unlimited sampling opportunities.
• Saturday, March 4 9th Annual Wilenchik Walk for Life - registration 8:00
a.m. Back parking lot of Clemens High School. 5K begins at 9:00 a.m.
• Tuesday, March 7 City Council Meeting at 6:00 pm Council Chambers
• Thursday, March 9 Northeast Partnership Meeting, 11:30 am
Olympia Hills Golf and Conference Center
• March 13 —17 SCUCISD Spring Break
SAVE THE DATE:
• Monday, March 20 Employee Remembrance Day Lunch Hour will be
held at 10 Commercial Place
• Friday, March 24 City Council Pre - Budget Retreat, Fairfield Inn and
Suites, Schertz
• TML Legislative Update Webinars
City Conference room and time to be updated soon. No need to register for the
three webinars. Submit your RSVP to Brenda, X 1030 or Donn, X 1031
Friday, March 10th
Friday, April 7th
Friday, May 12th
Friday, June 30 - TML Legislative Wrap -up 7:45am — 2:30pm
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Please contact Brenda or Donna to register for this event. Event takes place at
the Double Tree by Hilton Austin.
• Announcements and recognitions by City Manager (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who stated that he wanted to highlight
two (2) letters we received from other governmental agencies: (1) signed by the Mayor of
Cibolo, (2) County Judge of Kenny County along with all the Commissioners and Sheriff who
were praising our EMS and the Regional efforts they have. Mr. Kessel passed the letters out
to members of Council.
Hearing of Residents
Mr. Danny Sale, 3812 Hunters Glen who spoke in favor of Resolution 17 -R -16 — regarding
approval authorizing contracts with Pape Dawson Engineers, Inc., for the Main Street
Improvement Project.
Workshop
Discussion, summary and recommendations regarding the Schertz Incentive Policy. (K.
Kinateder)
Mayor Carpenter recognized Economic Development Director Kyle Kinateder who stated the
Policy has three major programs: The Assistance Center, SEDC Incentive Policy, and Chapter
380 Incentive Policy. The first two programs are managed by the SEDC and utilize SEDC
funds. The Chapter 380 Incentive Policy utilizes the City's General Fund. Some of the
highlights included:
• Primary Job - A job that is:
(i) available at a company for which a majority of the products or services of that
company are ultimately exported to regional, statewide, national, or international markets
infusing new dollars into the local economy; and
(ii) included in one of the defined North American Industry Classification System
(NAICS):
• Schertz Primary Job Growth
• Schertz Population Growth
• Incentive Funding
- City of Schertz— General Chapter 312 Tax Abatement, Chapter 380
- City of Schertz Economic Development Corporation — SEDC Reserves,
Performance agreements
• Schertz Incentive Policy — Assistance Center
- SEDC (Restricted Reserves) — Company Direct Incentives, Infrastructure
Incentives, other authorized projects
- Existing Businesses, Small Businesses, Large Impact Businesses, Extra -Large
Impact Businesses
- City of Schertz (General Fund) — Real & Personal Property Investment, Gross
Sales & Use Tax
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Mr. Kinateder answered questions from Council. Mayor Carpenter recognized
Councilmember Thompson who suggested that the EDC Corporation may want to consider a
three year grant.
• Discussion and update regarding quiet zones. (D. Wait/D. Letbetter)
Mayor Carpenter recognized Public Works Manager Doug Letbetter who provided a Power
Point presentation with the following highlights:
What is a Quiet Zone?
• Rail segment where train horns are not routinely sounded at crossings.
• Can only be established by a public entity.
• Railroad must comply:
• - if federal requirements are met
• - Exception: only in emergency
Federal Regulations
The Federal Railroad Administration (FRA) requires for all Quiet Zones:
- % mile minimum track length
- All street crossings must have gates and flashing lights
- Constant Warning Time systems must be installed
- The Quiet Zone crossings must be safer than the national average
Supplemental Safety Measures (SSMs)
- Engineering improvements, which would reduce the risk of a collision at the
crossing. SSMs are installed to reduce the risk level below the Nationwide
Significant Risk Threshold.
Four quadrant gates
Medians or channelization devices
One -way streets equipped with gates
Steps to Implementation
• City and FRA conduct a feasibility site visit
• City conducts traffic study
• Public meetings conducted seeking resident input
• Implementation "task force" between the various City departments and FRA
assembled to plan construction
Vt Street & FM 78
• Railroad suggests this to be a south bound exit only
• $75,000 for new arms, including installation & wiring
• $50,000+ (approximate) for striping, concrete, & asphalt work
• TxDOT would have to agree
Randolph Blvd & FM 78
• Railroad suggests this to be a north bound exit only
• $75,000 for new arms, including installation & wiring
• $50,000+ (approximate) for striping, concrete, & asphalt work
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Schertz Pkwy & FM 78
• Railroad suggests using a quad gate at this location
• $1,000,000 quad gate
• $50,000+ (approximate) for striping, concrete, & asphalt work
FM 3009 & FM 78
• Railroad suggests extending the island on FM 3009 100 ft.
• $75,000 for (2) new arms, including installation & wiring (unless quad gate required
by engineer
• $100,000+ (approximate) for striping, concrete, & asphalt work
Combined Totals for Four (4) Locations
• All four (4) locations approximate totals combined = $1,475,000+
• Engineering = ?
• All prices listed are approximate until the agreement and hiring of engineering firm.
Mr. Letbetter answered questions from Council.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes — Consideration and/or action regarding the approval of the minutes of the Regular
Meeting of February 14, 2017, and minutes of the Special Meeting of February 21, 2017. (J.
Kessel/B. Dennis)
2. Ordinance No. 17 -M -10 — Consideration and/or action approving an Ordinance amending the
City of Schertz Code of Ordinances Chapter 24, Article 11, Food Establishments, Section 34-
22, regarding the adoption of the Texas Food and Beverage Establishment rule. First
Reading (D. Wait/M. Harris /J. Hamilton)
The following was read into record:
ORDINANCE NO. 17 -M -10
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES CHAPTER 34,
ARTICLE 11. FOOD ESTABLISHMENTS, SECTION 34 -22, REGARDNG THE
ADOPTION OF THE TEXAS FOOD AND BEVERAGE ESTABLISHMENT RULES;
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE
Mayor Carpenter recognized _Councilmember Thompson who moved, seconded by Mayor
Pro -Tem Edwards to approve consent agenda items 1 and 2. The vote was unanimous with
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Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser
and Crawford voting for and no one voting no. Motion passed.
Discussion and Action Items
3. Ordinance No. 17 -S -01 — Conduct a public hearing and consideration and/or action
PH approving an amendment to the Crossvine PDD in order to incorporate a new Garden Home
configuration in Module IIA, along with new street cross - sections and other associated
development standards. The property is approximately 375 acres of land located at the
intersection of Lower Seguin Road and FM 1518. (Final reading) (B. James/L. Wood/C.
Gould)
The following was read into record:
ORDINANCE NO. 17 -S -01
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY
375 ACRES OF LAND FROM PLANNED DEVELOPMENT DISTRICT TO
PLANNED DEVELOPMENT DISTRICT (PDD).
Mayor Carpenter recognized Fire Marshal John Perry who provided information regarding
working with the Planning Department and the Developer to address earlier concerns raised.
Marshal Perry stated those concerns have been met and he recommends approval as written.
Mayor Carpenter recognized Planner I Channary Gould who stated on January 10, 2017 City
Council conducted a public hearing and approved the first reading for Ordinance 17 -S -01 to
amend the Crossvine PDD in order to incorporate a new Garden Home configuration in
Module IIA, along with new street cross - sections and other associated development standards.
At this meeting, City Council requested that staff provide more information about how the
new garden home configuration compares to the previously approved garden home
configurations. City Council also requested more information related to the overall concerns
raised by residents, particularly the subject areas of lighting, sewer capacity, status of Heritage
Oaks Park, and Fire Department's review of the proposed PDD Amendment.
City Council held a workshop and conducted a public hearing at the January 24, 2017
meeting. During the January 24th meeting, City staff members gave presentations to provide
City Council information about street lights in the Sedona and Crossvine communities, status
of the Heritage Oaks Park, progress on the second package treatment sewer plant, drainage
conditions around the Sedona and Crossvine communities, and more specific information
about garden home configurations associated with the Crossvine PDD. The issues raised
related to existing street lighting or lack thereof, the development of Heritage Oaks Park,
sewer capacity for future development, existing drainage concerns along FM 1518, and crime
are City issues and unrelated to the zoning case.
Since the January 24, 2017 meeting, staff has met with and coordinated with the applicant to
discuss revisions to the Crossvine PDD 3rd Amendment document. Below is a summary of
the key elements and related revisions that have been incorporated into the document to
address fire related concerns.
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1. The minimum separation between adjacent structures is ten feet (10'), with the exception of
eaves that may protrude eighteen inches (18 ") into the building separation area and window
sills and other architectural features which may protrude twelve inches (12 "). In the previous
version of the draft ordinance bay windows were allowed to extend eighteen inches (18 ") into
the building separation area.
2. A two -hour rated firewall shall be required for the walls of any zero lot line home that are less
than five feet (5') from the side property line. Homes centered on the lot, one of the exterior
side walls shall have a two -hour rated firewall. The developer is required to submit a plan
showing locations of two -hour rated firewalls for the Fire Marshal to approve prior to filing a
plat for the Garden Home GH(3) area. The previous version did not require one of the walls
of centered homes to be a two -hour rated firewall.
3. No fences or other obstructions, except as specifically provided for HVAC units /pads, shall be
allowed between houses. Fences will be allowed from the front corner of the houses to the
front corner of the adjacent house and from the back corner of the houses to the back comer of
the adjacent house so long as gates are provided in the fences. A fence exhibit has been added
to the document to illustrate this revised standard. The previous version allowed fences
between centered homes.
4. One HVAC unit/pad may be located between homes, and is subject to approval by the Fire
Marshal prior to filing a plat.
5. Alleys will be private to allow the HOA to enforce towing in designated fire lanes.
Minor wording changes that do not substantively alter the previous version involve changes to
walkways in the greenspace and fire hydrant spacing. The Common Area Greenspace shall
include a concrete sidewalk that is at least four feet (4') wide that provides access to each
home. This standard has not changed, however the language was revised for clarification
purposes. Fire hydrant spacing shall be no more than three - hundred feet (300'). This standard
has not changed, however the language was revised for clarification purposes.
Concerns were raised with regard to parking along Trellis Walk, the central road through the
project and the Proposed Local Road. These roads will all have a minimum right -of -way of
fifty -six and one -half feet (56.5') and a minimum pavement cross - section of forty -two feet
(42'). This cross - section allows for standard eight feet (8') wide parallel parking on both sides
while maintaining thirteen feet (13') wide drive lanes. The pavement will be striped to
designate the parking areas. Staff does not have a concern about parallel parking on these
roads as traffic volumes and proposed speeds do not pose an issue.
City staff has reviewed the revisions and has no objections. The changes have been
incorporated into the exhibit attached to Ordinance 17 -S -01. As part of the review staff
worked to determine where the disconnect occurred that allowed the previous draft of the
ordinance to be presented for approval in light of the Fire Department's concerns. It was
determined that the Fire Department did not realize the extent of changes to the draft when
they reviewed it and indicated they did not have concerns.
Schertz 1518, Ltd. is requesting to amend the Crossvine PDD to allow for a new garden home
configuration, referred to as GH(3), new street cross - sections and design standards associated
with the GH(3) product. The new garden home configuration is proposed to be located south
of Lower Seguin Road, within Module IIA of the Crossvine PDD. Staff recommends approval
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of the amendment request with the revisions that have been incorporated since City Council's
approval during the first reading on January 10, 2017.
Mayor Carpenter opened the public hearing and recognized the following who spoke in favor
of this item:
® Mr. Glen Outlaw, 3729 Forsyth Park, who thanked City Staff and the Developer who
worked together on this project to address his earlier concerns.
As no one else spoke, Mayor Carpenter closed the public hearing for Council comments.
Mayor Carpenter recognized Councilmember Davis who addressed concerns regarding traffic
on lateral streets and also stated that he has a problem with decreasing the lot size and going
against our UDC standards, stating that we had already changed the GH1 and GH2
designations.
Mayor Carpenter recognized Councilmember Thompson who stated he wanted to thank staff
and the developer for working together to resolve earlier issues that were raised.
Mayor Carpenter recognized Councilmember Crawford who asked for clarification regarding
the width of the alley way. Ms. Gould answered that the alley will be 221/2 in width with no
parallel parking on the street. Ms. Gould continued to address questions and comments from
Council.
Mayor Carpenter recognized Councilmember Thompson who moved, seconded by
Councilmember Larson to approve Ordinance No. 17 -S -01 final reading. The vote was 6 -1 -0
with Mayor Pro -Tern Edwards, Councilmembers Gutierrez, Larson, Thompson, Kiser
and Crawford voting for and Councilmember Davis voting no. Motion passed.
4. Resolution No. 17 -R -11 — Consideration and/or action approving a Resolution authorizing
the acceptance of the 2016 Racial Profiling Report. (D. Wait/M. Hansen)
The following was read into record:
RESOLUTION NO. 17 -R -11
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE ACCEPTANCE OF THE 2016 RACIAL PROFILING
REPORT, AND OTHER MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Police Chief Michael Hansen who stated the Texas Code of
Criminal Procedure Article 2.134 requires the chief administrator of the law enforcement
agency to submit an annual report concerning data obtained on traffic stops to the governing
body of the municipality served.
The legislation does not offer any details concerning how the data should be evaluated by
local officials or how it will be evaluated by state officials, it has been commonly accepted
that the diversity of traffic stop data should be similar to the demographic profile of the
jurisdiction it is reporting on. He stated the attached in the Profiling Report letter of
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explanation is a review of the percentage of total of the three largest racial groups detained
from the 2016 report compared to the City's 2010 census population percentages.
Additionally, in the attached presentation document 2016 is compared to 2013, 2014 and 2015
data. Information presented included:
Racial Profiling Report
Total detained 6,535
Race/Ethnicity
Black 840 12.9%
Hispanic 130124.4%
White 4234 60.8%
Racial Profiling Report
Comparison to demographic
Race/Ethnicity
Detained Population*
Black 12.9% 10%
Hispanic 19.9% 28%
White 64.8% 53%
Racial Profiling Report
Comparison to previous years
Race/Ethnicity
2016 2015 2014 2013
Black 12.9% 12.9% 11.1 % 11.0%
Hispanic 19.9% 24.4% 24.3% 22.5%
White 64.8% 60.8% 62.3% 64.6%
Racial Profiling Report
Reminder of report
Race/Ethnicity known 3%
Search conducted 5%
Search consented 8%
Complaints 0
Racial Profiling Report
Conclusion
Data supports the recognition that the Schertz Police Department continues to ethically and
impartially enforce the laws and ordinances.
Mayor Carpenter recognized Councilmember Thompson who moved, seconded by
Councilmember Kiser to approve Resolution No. 17 -R -11. The vote was unanimous with
Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser
and Crawford voting for and no one voting no. Motion passed.
2 -28 -2017 Minutes Page - 9 -
5. Resolution No. 17 -R -15 — Consideration and/or action approving a Resolution authorizing a
First Amendment to the Mutual Regional Water Supply Contract between Schertz- Seguin
Local Government Corporation and the San Antonio Water System. (D. Wait)
The following was read into record:
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A FIRST AMENDMENT TO MUTUAL REGIONAL WATER
SUPPLY CONTRACT BETWEEN SCHERTZ /SEGUIN LOCAL GOVERNMENT
CORPORATION AND SAN ANTONIO WATER SYSTEM, AND OTHER MATTERS
IN CONNECTION THEREWITH
Mayor Carpenter recognized Executive Director Dudley Wait who stated the SSLGC Board
and the San Antonio Water Systems approved a First Amendment to Mutual Regional Water
Supply Contract between SSLGC and SAWS. The contract also requires approval by the City
of Schertz and the City of Seguin Councils. The amendment will be for a three -year
commitment of 500 ac -ft. of surplus water. This amendment also notes operational changes
that will improve reporting.
The SSLGC and SAWS contract provided significant financial benefits to the corporation and
to both owner cities. This amendment further adds benefit for commitment of excess water.
Staff recommends Council approve the First Amendment to Mutual Regional Water Supply
Contract. This amendment is effective January 1, 2017. Mr. Wait addressed questions and
comments from Council.
Mayor Carpenter recognized Councilmember Kiser who moved, seconded by Councilmember
Crawford to approve Resolution No. 17 -R -15. The vote was unanimous with Mayor Pro -
Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and
Crawford voting for and no one voting no. Motion passed.
6. Resolution No. 17 -R -16— Consideration and/or action approving a Resolution authorizing an
On -Call contract with Pape Dawson. (B. James)
The following was read into record:
RESOLUTION NO. 17 -R -16
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING CONTRACTS WITH PAPE DAWSON ENGINEERS, INC.,
TOTALING NO MORE THAN $195,000, FOR THE DESIGN OF THE MAIN
STREET IMPROVEMENT PROJECT DURING THE 2016 -2017 FISCAL YEAR AND
OTHER MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Executive Director Brian James who stated Pape Dawson
Engineers, Inc. was awarded a three -year agreement for On -Call Engineering Services via
Resolution 14 -R-57. The City's practice is to seek authorization from Council when
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expenditures with a vendor exceed $50,000 in one fiscal year. The City is proposing to begin
the Main Street bond project and is proposing to contract with Pape Dawson Engineer, Inc. for
this project.
In 2010 voters approved a series of bond propositions, one of which, Proposition 4 allocated
$1,000,000.00 for "the purpose of making permanent public improvements, or for other public
purposes, to wit; designing, constructing, reconfiguring, demolishing, renovating and
equipping revitalization and beautification improvements to downtown City of Schertz in the
area of FM 78 and Main Street (with priority given to constructing features welcoming
persons to the City, including but not limited to decorative paving, crosswalks, curbing and
decorative poles, utilities relocation, lighting, bollards, bike racks, trash receptacles, benches,
sidewalk and trail improvements, fences, and landscaping) and acquiring any necessary real
property therefore... ". This is the last of the 2010 bond projects. City Staff had been hoping to
add funds to this project from remaining street bond funds, but those are needed for the
improvements to Schertz Parkway.
The City's adopted "Sector Plan" which is part of the City's Comprehensive Plan, outlines the
vision for the Main Street area in Part 4 Historic Downtown Schertz
http: 1216.45.71.196,AV eblink /1 /edoci210903iOrdinance %b 1013 -5-
21 %20Co:mprebensive %20PIan %20( Schertz% 20Sector %20Plan) %20- %207.16.2013.hdf.
This vision will serve as the basis for the use of the Main Street Bond program. The Main
Street Bond improvements are one of several efforts underway by the City to bring about the
revitalization of this area. Others include the fee waiver program, the Main Street Grant, UDC
changes including the Main Street Mixed Use District, and efforts by the Schertz Historic
Preservation Committee (SHPC).
Key challenges involved with this project that expand the scope impacting the preliminary
stage and significantly the design phase have to do with the age of the infrastructure and a
likely lack of accurate records which creates more unknown conditions than other projects.
The other challenge common to developed commercial areas involves keeping adjacent local
businesses "open for business" during the project and developing an accurate schedule that
takes into consideration their needs.
Staff plans to work closely with the SHPC and local property owners to keep them informed
and solicit their input while moving at a fast pace.
Funds are budgeted and available for the not -to- exceed amount of $195,000 for the known
proposed projects as part of the 2010 bond funds.
Staff recommends that Council authorize the use of Pape Dawson Engineers, Inc. for
engineering and surveying services as needed for the 2016 -2017 Fiscal Year in an amount not
to exceed $195,000. Mr. James addressed questions and comments from Council.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Thompson to approve Resolution No. 17 -R -16. The vote was unanimous
with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson,
Kiser and Crawford voting for and no one voting no. Motion passed.
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7. Resolution No. 17 -R -12 — Consideration and/or action approving a Resolution approving a
list of brokers for use by the City of Schertz. (B. James /J. Walters)
The following was read into record:
RESOLUTION E CITY COUNCIL OF 1 OF 1•
AUTHORIZING FSVESTMNENT BROKERS, AND OTHER '
CONNECTION I '
Mayor Carpenter recognized Finance Director James Walters who stated in order to purchase
securities as investment opportunities, the City must go through an investment broker. These
firms purchase investment securities in the market on the City's behalf and provide detail
research to help us make better decisions that fit our needs.
If the City wanted to purchase a security as an investment it would contact Capital One, our
investment management firm, and give them our criteria on the type of security the City
wants. Capital One would go to an authorized broker who would make the actual purchase on
our behalf. Brokers act as middle -men between the buyers and sellers of the investment
securities.
The Texas Government Code Sec. 2256.025, part of the Public Funds Investment Act,
requires City Council to adopt a list of authorized investment brokers annually. Based on a
review of the Act and current practices by the Finance Director it was determined this needed
to be brought before council going forward. The City needs to be in compliance with this act
and has submitted a list of brokers used by our investment management firm, Capital One.
Capital One, acting as the City's investment management firm, carries out the review process
that is required of the firms. They work with the Finance Department to organize and structure
our investment portfolio. The Finance Department reviews investment transactions monthly to
make sure the City's investment policy and strategy is being followed.
To review the Public Funds Investment Act please use the following link:
hllp:/ /www.statutes.legis.state.tx.us /Does /GV,Ihtmi /GV.2256.htm. Staff recommends Council
approve the Resolution 17 -R -12 authorizing certain investment brokers to be used by the City
and its financial advisors. Mr. Walters addressed questions from Council.
Mayor Carpenter recognized Councilmember Thompson who moved, seconded by
Councilmember Gutierrez to approve Resolution No. 17 -R -12. The vote was unanimous
with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson,
Kiser and Crawford voting for and no one voting no. Motion passed.
8. Resolution No. 17 -R -13 — Consideration and/or action approving a Resolution designating
Investment Officers for the City of Schertz. (B. James /J. Walters)
The following was read into record:
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A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
DESIGNATING INVESTMENT OFFICERS, AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized Finance Director James Walters who stated in a review of the
Texas Government Code Sec. 2256.005, part of the Public Funds Investment Act by the new
Finance Director, it was brought to light that the City Council needs to designate investment
officers for the City. These individuals will be responsible for the investment of City funds.
The Public Funds Investment Act, the Investment Policy & Strategy, and the investment
committee will guide the officers in their investment decisions.
The Public Funds Investment Act and the council approved Investment Policy & Strategy
limit the types of investments the City can use. Their purpose is to ensure city funds are kept
safe and can easily be returned in the event of an emergency.
The resolution designates City Manager John Kessel; Executive Directors Brian James,
Dudley Wait, and Kyle Kinateder; and Finance Director James Walters as Investment Officers
for the City of Schertz. These designations are in compliance with what is required in the
City's Investment Policy & Strategy document approved December 20, 2016.
This designation does not need to be renewed each year. If the investment officers need to be
changed due a reorganization or employee status change, council will be asked to designate
the new employees and remove the designation of the old employees.
To review the Public Funds Investment Act please use the following link:
http: / /w�,v�v. statutes. le2is .state.tx.us /Docs /GV/htm/Gti .2256.litm Staff recommends Council
approve the Resolution 17 -R -13 designating investment officers for the City of Schertz in
compliance with the Public Funds Investment Act and the City's Investment Policy and
Strategy. Mr. Walters addressed questions from Council.
Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Mayor
Pro -tern Edwards to approve Resolution No. 17 -R -13. The vote was unanimous with Mayor
Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and
Crawford voting for and no one voting no. Motion passed.
9. Resolution No. 17 -R -14 — Conduct a public hearing and consideration and/or action
approving the semi - annual report for October 1, 2015 through March 31, 2016 and April 1,
PH 2016 through September 30, 2016, evaluating the progress of the City on achieving the
Capital Improvements Program and identifying any problems in implementing the plans or
administering the capital recovery fees. (B. James /J. Walters)
The following was read into record:
RESOLUTION NO. 17 -R -14
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
ACCEPTING THE SEMIANNUAL REPORTS WITH RESPECT TO THE
2 -28 -2017 Minutes Page - 13 -
PROGRESS OF THE CAPITAL IMPROVEMENTS PLAN, AND OTHER MATTERS
IN ;1
Mayor Carpenter recognized Finance Director James Walters who stated Section 395.058 (c)
(4) of the Texas Local Government Code requires the Capital Improvements Advisory
Committee (CIAC) to file semi - annual reports with respect to the progress of the capital
improvements plan and report to City Council any perceived inequities in implement the plan
or imposing impact fees. Section 90 -158 of the City's Code of Ordinance includes this same
requirement. The CIAC is a citizen group made up of our current Planning and Zoning
Commission, a real estate -type representative and a resident in the Extraterritorial Jurisdiction,
all of whom are appointed by the City Council.
Impact fees can only be charged to new development and used in compliance with a specific
adopted plan. Projects in the plan must be designed to increase the capacity of our water and
sewer un- fractured to accommodate our growth. General maintenance or replacing old pipes
would not be acceptable uses of these funds.
The attached report includes capital recovery balance reports for October 1, 2015 through
March 31, 2016 and from April 1, 2016 through September 30, 2016 and the draft CIAC
minutes from January 11, 2017. $3 million is allocated as part of the Corbett elevated tank and
associated line project and the waterline for the new sewer treatment plant.
Due to changes in personnel the report to the committee and to the council was delayed. This
action tonight will approve the previous 2 reports. Going forward, the report submissions will
be done on a semi - annual basis.
The goal is to accept the Semi - annual Reports on the revenue and expenditures relating to the
water and wastewater impact fees as filed by the City of Schertz Capital Improvements
Advisory Committee (CIAO). Staff recommends approval.
Mayor Carpenter opened the public hearing and as no one spoke; closed the public hearing for
Council comments. There were no comments.
Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Mayor
Pro -Tem Edwards to approve Resolution No. 17 -R -14. The vote was unanimous with
Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser
and Crawford voting for and no one voting no. Motion passed.
Roll Call Vote Confirmation
Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes
for agenda items 1 -9.
Executive Session
13. City Council will meet in closed session under section 551.074 of the Texas
Government Code, Personnel Matters to deliberate the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of the City Manager.
2 -28 -2017 Minutes Page - 14 -
Mayor Carpenter recessed into Executive Session at 7:58 p.m.
Reconvene into Regular Session
Mayor Carpenter reconvened into regular session at 10:05 p.m.
13a. Take any action based on discussions held in closed session under Agenda Item 13.
Mayor Carpenter stated as Chair he moved, seconded by Councilmember Larson to retain the
services of the City Manager and will re- evaluate his performance at his regular annual review
in the summer time frame. The vote was unanimous with Mayor Pro -Tem Edwards,
Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for
and no one voting no. Motion passed.
Requests and Announcements
10. Announcements by City Manager.
No further announcements were made.
11. Future Agenda Item Request for City Council: This is an opportunity for City Council
members to request that items be placed on a future agenda. No discussion of the merits of
the item may be taken at this time. Should a Council Member oppose placement of the
requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the
consensus of the other City Council members to place or not place the item on a future
agenda.
No requests were provided.
12. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor Carpenter recognized Mayor Pro -Tem Edwards who said he had an opportunity to
attend the San Antonio Rodeo this month with the Rodeo Committee and he really
enjoyed it.
Mayor Carpenter recognized Councilmember Davis who attended the Fire Fighters
Awards Banquet. He said you really learn to appreciate our emergency services personnel
It is quite a group we got there.
Mayor Carpenter recognized Councilmember Gutierrez who thanked Lowe's for hosting
the home improvement expo held this past weekend.
2 -28 -2017 Minutes Page - 15 -
Mayor Carpenter recognized Councilmember Thompson who thanked the public relations
crew and whoever was responsible for producing the city video that was recently debuted
at The Chamber luncheon. It was very well done. The idea to include Randolph AFB and
the SCUCISD was very commendable and speaks well of the city and staff.
Mayor Carpenter recognized Councilmember Kiser who said Executive Director Brian
James and herself went out Saturday to view the trail at the Heritage Parks. She also really
loved the Schertz Magazine this week — it just happens to be her niece on the front cover!
Mayor Carpenter recognized Councilmember Crawford who said he also attended the Fire
Fighters Awards Banquet. He also thanked the city for allowing him to attend the Elected
Officials training hosted by TML earlier this month.
Adiournment
Mayor Carpenter adjourned the meeting at 10:08 p.m.
`Michael R. Carpenter, Mayor
AT EST:
A4 A4
renda Dennis, City Secretary
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