17-R-24 - Microsoft AgreementRESOLUTION NO. 17 -R -24
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING AN AGREEMENT WITH MICROSOFT AUTHORIZING THE
RENEWAL OF OUR ENTERPRISE AGREEMENT AND TO PURCHASE LICENSES
FROM SHI GOVERNMENT SOLUTIONS RELATING TO EMAIL AND SOFTWARE
SERVICES FOR THE MICROSOFT OFFICE 365 EMAIL SYSTEM, AND OTHER
MATTERS IN CONNECTION THEREWITH
WHEREAS, in March of 2014, the City entered into an initial agreement with Microsoft
to secure licensing for Office 365 services. This original agreement included 356 licenses for
email services. The contract also provided for a 3 year extension, but that Schertz City Council
must approve the extension in 2017.
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City enter into an Renewal Agreement with Microsoft, relating to email and software services in
the amount of $23,819.64 per year for a term of 3 years; and
WHEREAS, only funds for the current fiscal year have been budgeted for the purchase of
the licenses from SHI Government Solutions and additional funds in the amount of $23,819.64
will need to be budgeted by the City Council in each of the next two fiscal years: and
WHEREAS, the City Council has determined that it is in the best interest of the City to
contract with Microsoft pursuant to the Enterprise Renewal Form attached hereto as Exhibit A
(the "Agreement "), Enterprise Enrollment Product Selection Form attached hereto as Exhibit B
(the "Enrollment "), Program Signature Form attached hereto as Exhibit C (the "Signature
Form "), and SHI Government Solutions Pricing Proposal attached hereto as Exhibit D (Pricing
Proposal).
WHEREAS, the City Council authorizes City Staff to request additional licenses,
services, software and hardware from SHI Government Solutions in an amount not exceed
$82,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
-"15 I."
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver the Agreement and supporting documents with Microsoft in substantially the forms set
forth on Exhibit A, B, C, and D.
Section 2. The City Council hereby authorizes the City Manager to purchase the
software licenses generally as per Exhibit D for three years at an annual cost of $23,819.64 per
year.
Section 3. The City Council hereby authorizes expenditures with SHI Government
Solutions not to exceed $82,000.00 for the remainder of the Fiscal Year 2016 -2017.
50494755.1
Section 4. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 5. All resolutions or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 6. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 7. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 8. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 9. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 4th of April, 2017.
CITY OF SCHERTZ, TEXAS
Michael R. Carpenter, Mayor
ATTEST:
a Dennis, City Secretary
(CITY SEAL)
50494755.1
EXHIBIT A
ENTERPRISE RENEWAL FORM
50494755.1 A-1
EXHIBIT B
ENTERPRISE ENROLLMENT PRODUCTION SELECTION
50494755.1 A-2
EXHIBIT C
PROGRAM SIGNATURE FORM VOLUME LICENSING
50494755.1 A-3
EXHIBIT D
PRICING PROPOSAL
50494755.1 A -4