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05-17-2017 Agenda with backupCOMMITTEE OF COMMITTEES ADVISORY BOARD HAL BALDWIN MUNICIPAL COMPLEX CITY COUNCIL CHAMBERS CONFERENCE ROOM 1400 SCHERTZ PARKWAY, BUILDING #4 SCHERTZ, TEXAS 78154 AGENDA WEDNESDAY, MAY 17, 2017 AT 3:00 P.M. Call to Order (Richard Dziewit) Discussion and/or Action Items 1. Minutes - Consideration and/or action regarding the approval of the minutes of the regular meeting of April 19, 2017. Reports/Updates/Discussion and or Action 2. Boards, Committee, Commission report/updates. 3. City Manager report/updates. 4. Citizen Survey discussion. 5. Overview of the Public Affairs Department (S. Gonzalez/L. Klepper/M. Geedman) 6. Future Agenda Items Requested — This is an opportunity for the Board members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. ADJOURNMENT CERTIFICATION 1, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 8th DAY OF MAY 2017 AT 10:00 A.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Brenda Dennis Brenda Dennis, City Secretar I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2017. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If *you require special assistance or have a request for sign interpretative services or other services please call 210-619-1030. MINUTES REGULAR MEETING April 19, 2017 A Regular Meeting was held by the Committee of Committees Advisory Board of the City of Schertz, Texas, on April 19, 2017, . at 3:00 p.m., at the Hal Baldwin Municipal Complex Council Chambers Conference Room located at 1400 Schertz Parkway, Schertz, Texas. The following members present to -wit: Chair Richard Dziewit Board Member Floy `Fae' Simmons Barbara Hall. Board Member Shonale Burke Board Member Tim Brown Earl Hartzog Staff Present: City Manager John Kessel Executive Director Brian James Executive Director Dudley Wait Assistant to City Manager Sarah Gonzalez Deputy City Secretary Donna Schmoekel Marshal Michael Harris Environmental Health Manager Jesse Hamilton Guests Present: William Bosch, John Foster, Pat Foster, Jo Ann Vollbrecht Members Absent: Michael Dahle Call to Order Chair Richard Dziewit called the meeting to order at 3:02 p.m. Discussion and /or Action Items 1. Minutes. Consideration and/or action regarding the approval of the minutes of the regular meeting of March 15, 2017. . Chair Dziewit recognized Board Member Burke who moved, seconded by Board Member Hartzog to approve the March 15, 2017 minutes. The vote was 5 -0 -0. Motion passed. Boardmembers Dahle and Hall were absent. Reports /Updates /Discussion and /or Action Boardmember Hall arrived at 3:05 p.m. 2. Boards, Committee, Commission report/updates. Chair Dziewit asked each board member to look at the boards /commissions update document that Executive Director Brian James had passed out which listed the recent activities of the various city boards. He asked if anybody had anything else to add to it. No one did. 4 -19 -2017 Minutes Page - 1 - Board Member Simmons stated that the Parks and Recreation board is very interested in the citizen survey report results. She is very pleased with this. Ch air Dziewit m oved to Item 4 of th e agen da. 4. Overview of the Code Enforcement Process. (D. Wait/M. Harris/J. Hamilton) Chair Dziewit recognized Environmental Health Manager Jesse Hamilton who continued with his presentation from last month regarding code enforcement processes, violations, and general information. He provided some statistical data on the number of violations the department receives, type of violations investigated, geographical areas of the city where occurrences were, and a discussion on how the officers handle repeat offenders. The number of complaints/investigations were: north Schertz — 600, central Schertz — 1, 100, and south Schertz — 2 10. (for the year 2016) Mr. Hamilton stated that their department is now partnering with neighbors of some of the repeat violators in an effort to put more pressure on these violators to remain in compliance. The results were that they began to have to go out there less and less. They are also trying to start an educational campaign to provide more information to all citizens on what the code compliance regulations are in the city and what homeowners are expected to comply with. They are encouraging more citizens to call in and report the violations that they see. The public education campaign will also utilize social media tools and the Schertz magazine to get the word out to the citizens. Mr. Hamilton, along with Executive Director Dudley Wait and Executive Director Brian James addressed a variety of comments and questions from board members and guests. It was suggested by Mr. James that if the majority of this committee feels that perhaps a new ordinance should be considered to address a multitude of vehicles per household utilizing parking space on the neighborhood streets, this should maybe be put on a future agenda for the Transportation Safety Advisory Commission (TSAC)to look at first. All the committee members agreed and felt this was a very good idea. Ch air Dziewit m oved to Item 3 of th e agen da. 3. City Manager report/updates. Chair Dziewit recognized City Manager John Kessel who stated one of the 'exciting' things being worked on right now is the proposed toll road by the City of Cibolo, which would include Schertz's part of FM 1103 from IH-35 down to the Wiederstein/Chelsea intersection. It originally appeared to be from FM 78 down to IH-10 in only Cibolo's city limits and ETJ. We have now discovered in the past few weeks that around December of 2016, Cibolo shifted direction a bit including Schertz's portion of FM 1103 in their plan, but neglected to communicate with us on this change. We did some research and it appears they are 4-19-2017 Minutes Page - 2 - expecting TxDOT to turn Schertz's portion of FM 1103 over to Cibolo once all the improvements originally agreed upon by TxDOT and Schertz are completed. Needless to say, we are not in support of that and last evening at the Council -on- the -Go meeting, the Schertz City Council voted on a Resolution stating our position quite clearly. Cibolo has a development agreement with a tollway group that has language in it calling for that turnback by TxDOT to Cibolo and Cibolo has a Memorandum of Understanding that also calls for that. We wanted those changed and have tried for the past few weeks to go through their executive management team to get that done but were unsuccessful. Now that we passed our resolution, we are starting to see some letters from them acknowledging that they need to be changed. We are now on record saying we don't agree with their plans. We have also communicated with TxDOT who is also of the understanding that the planned Schertz improvements on FM 1103 is not a toll project. We have this in writing from TxDOT. He hopes this will eventually resolve itself soon. While we have been trying to work with Cibolo to fix it, they are reluctant to do so as they are very motivated to do their toll road. Mr. Kessel continued to address questions from the committee members. Chair Dziewit asked Mr. Kessel if he could expand a bit more on road improvements and how they are classified as to what gets done first and other priority factors involved (i.e., Pavement Condition Index). Executive Director Brian James responded stating Executive Management decided to try and improve on the current /past way decisions were made as to what roads got fixed and how they were prioritized. The result is that now they are broken into two groups. Schertz Parkway is an example of a big `reconstruction' project that will be costly (approximately $1.5 million) and it is also in a high traffic area. The other much smaller repairs are those ongoing things such as when you start seeing cracks forming in the road. These can be crack sealed and is a much more minor /costly reconstruction repair. If left alone, they will become a larger problem (i.e., potholes). However, the question then becomes, where do we start with our repairs? This is where the PCI study helps us prioritize that and helps staff figure out what to tackle first. We also had the consultant help us figure out a four year program for reconstruction assuming we had about $1.6 million per year to work with. Several factors were considered, traffic frequency, commercial vs. residential, spreading the work out in all areas of the city not just one area,. towards establishing a `fair' plan for the whole city. Mr. Kessel stated that since this is our first year working /implementing this plan it will be a learning experience for us as well. Chair Dziewit also emphasized the importance of the committee members assisting by speaking about this new program approach and getting the word out there so more and more folks understand what is going on. 1. Future Agenda Items Requested — This is an opportunity for the Board members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. 4 -19 -2017 Minutes Page - 3 - Chair Dziewit suggested the committee take a look at the Citizen Survey Study that was done last year and get to a point where we can take a look at more specific areas and how we can progress a little bit and maybe bring some of those back on some of our future agendas. Maybe we can figure out how we can help out more with communication. He is open to anyone's suggestions. A lot of the citizens don't have any knowledge of this and even on what the city boards and committees do. He suggested maybe some articles in the Schertz Magazine. Boardmembers held more discussion regarding how to build more communication with the residents and city /commercial partnerships (i.e., YMCA, Senior Center). 5. ADJOURNMENT: Chair Dziewit confirmed that the next meeting will be May 17, 2017. Chair Dziewit recognized Board Member Burke who moved, seconded by Board Member Brown to adjourn the meeting. The vote was 6 -0 -0. Motion passed. As there was no further business, Chair Dziewit adjourned the meeting at 4:27 p.m. Richard Dziewit, Chair ATTEST: Donna Schmoekel, Deputy City Secretary 4 -19 -2017 Minutes Page - 4 - April 19, 2017 CCAB reports from boards and commissions (Last CCAB meeting March 15, 2017) BOA — March 27, 2017 (scheduled) The Board of adjustment considered two variance requests at their March 27 meeting and approved both. One was a variance to allow the renovation of Clemens High School to exceed 35 feet in height. Planning and Zoning Commission — March 22 and April 12, 2017 At their March 22 meeting, the Commission considered a couple of items related to plats. They also recommended approval of a City initiated rezoning on Covers Cove from General Business District (GB) to a Planned Development District for single family residential uses. The properties have been developed a single family homes but the zoning is actually commercial. City Council subsequently approved the first reading of this rezoning. The Commission also recommended approval of an amendment to the Comprehensive Plan and Future Land Use Plan in southern Schertz, generally south of Randolph Air Force Base. This amendment is prompted by the recommendation in the most recent Joint Land Use Study (JLUS) for Randolph that recommends significantly lower residential densities in some of the areas south of Randolph for safety reasons. City Council supported postponing action on this item to allow staff to meet with impacted property owners. At the April 12 meeting, the Commission approved a plat for a residential lot in southern Schertz. Staff also made presentations on the Pavement Condition Index (PCI) and the status of the Thoroughfare Plan Update /Roadway Impact Fee study which will be considered by the Commission early May. TSAC —April 6, 2017 As a result of question by TSAC members about the Pavement Condition Index (PCI) scoring, staff had IDS Engineering, the firm that performed the study, make a presentation about the scoring process. Staff also discussed construction traffic and hours of construction in the Cypress Point neighborhood after a resident raised the issue at the last meeting. TxDot staff provided an update on TxDot projects in the area and answered questions from Commissioners. The idea is to have TxDot staff attend periodically as a way to improve communication and coordination. TSAC also recommended creating a no parking zone in front of a drainage inlet. This is the second such issue with people parking in front of drainage inlets blocking flow into the drainage inlet and as such staff is reviewing the issue and how to avoid this in the future. Historic Preservation — January 26, 2017 (Next Meeting is April 27th) The Committee meets quarterly and did not meet in March. Parks and Recreation Advisory Board — March 27, 2017 Fredy Degollado with the YMCA attended the meeting and provided an update on YMCA operations of the Recreation Center, Aquatics Center and Senior Center. The Board also discussed possible dates for a tour of City Parks. Library Board —April 3, 2017 The library Board reviewed the Treasurers', Librarian's, Bookstore and CCAB reports for the past month. The board discussed volunteer /staff appreciation efforts during National Library Week which is April 9 -15. City of Schertz Economic Development Corporation (SEDC) — March 23, 2017 The SEDC Board met to consider /Discuss /Act on the Schertz Incentive Policy. It was proposed to decrease the amount of time that a Schertz business be in operation from 5 years to 3 years before it could be eligible for an existing business incentive. The Board approved the proposed change, next the Schertz Incentive Policy will go to City Council for approval. Next, the Board considered /Discussed /Act on the SEDC Business Retention and Expansion Plan. The plan is comprised of three major sections: Assessment, Resources, and Strategic Actions where a framework is established to bring together city staff, city leaders, existing Schertz businesses, and economic development allies to address local issues facing Schertz businesses. The Board approved the plan and staff will begin its implementation.