06-06-2017 Agenda with backupMEETING AGENDA
City Council
REGULAR SESSION CITY COUNCIL
JUNE 6, 2017
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
Call to Order — Regular Session
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of
Texas. (Councilmember Davis)
City Events and Announcements
• Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez)
• Announcements and recognitions by City Manager (J. Kessel)
New Employee Recognition
• EDC — Economic Development Analyst Drew Vincent (J. Kessel/K. Kinateder)
• Engineering — City Engineer John Nowak (B. James /K. Woodlee)
• Public Works - Water & Wastewater Service Man 1 Zachary Jura (D. Wait/J. Hooks)
Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each person should
fill out the speaker's register prior to the meeting. Presentations should be limited to no more
than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member
thereof: Any person making personal, impertinent, or slanderous remarks while addressing
the Council may be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of specific
factual information given in response to any inquiry, a recitation of existing policy in response to
an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during
06 -06- 2017 - Council Agenda
the Hearing of Residents portion of the agenda, will call on those persons who have signed up to
speak in the order they have registered.
Workshops
• Quarterly Finance Report. (B. James /J. Walters)
• Discussion regarding update to the Schertz Master Thoroughfare Plan. (B. James /K.
Woodlee)
• Update regarding the Schertz Facilities Master Plan. (B. James) (Item requested by
Councilmember Davis)
• Update and discussion on the City's pension plan current assets, liabilities and its current
standing. (B. James /J. Walters) (Item requested by Councilmembers Larson and Kiser)
• Discussion regarding the City Council Rules of Conduct and Procedure (Item requested
by Mayor Carpenter)
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes — Approval of the minutes of the Regular Meeting of May 23, 2017 . and minutes
of the Special Meeting of May 24, 2017. (J. Kessel/B. Dennis)
2. Ordinance No. 17 -T -18 — Consideration and/or action approving an Ordinance by the
City Council of the City of Schertz authorizing a budget amendment to fund the
42nd Annual Fourth of July Jubilee Event. Final Reading (S. Gonzalez/L. Klepper /M.
Spence)
3. Excused Council Absences — Consideration and /or action excusing City Council
Member absences for the following dates: May 23, 2017, and May 24, 2017. (B.
Dennis /Mayor /Council)
Discussion Items
4. Appointments /Reappointments and Resignations to the various City Boards,
Commissions and Committees — Consideration and/or action regarding expiring
appointments /reappointments and resignations to The Board of Adjustment, Economic
Development Corporation Board, Committee of Committees Advisory Board, Historical
Preservation Committee, Library Advisory Board, Planning & Zoning Commission,
Parks & Recreation Advisory Board and the Transportation Safety Advisory
Commission. (Mayor /Council /B. Dennis)
5. Resolution No. 1.7 -R -37 — Consideration and/or action approving a Resolution by the
City Council of the City of Schertz, Texas authorizing an inter -local agreement between
06 -06 -2017 City Council Agenda Page - 2 -
the City of Schertz and the Comal County District Attorney in reference to the disposition
of seized property and contraband. (D. Wait /M. Hansen)
Roll Call Vote Confirmation
Closed Session
6. City Council will meet in closed session under Section 551.074 of the Texas Government
Code, Personnel Matters to deliberate the appointment of a Municipal Judge.
Reconvene into Regular Session
6a. Take any action based on discussions held in closed session under Agenda Item 6.
Roll Call Vote Confirmation
Requests and Announcements
7. Announcements by City Manager.
8. Placing Items on Future Agendas: Member of the City Council may place items on
future agendas provided the chair is able to determine unanimous consent. If objection is
made by one or more members of the City Council, the Mayor shall instruct the City
Secretary to place on the agenda for the next regular session an item to discuss the merits
of placing the item that was objected to on a future agenda for full consideration.
9. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Adjournment
CERTIFICATION
I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO
HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON
THE OFFICIAL BULLETIN BOARDS ON THIS THE 2nd DAY OF JUNE 2017 AT 4:50 P.M.
WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT
SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS
GOVERNMENT CODE.
"F,revu, lP veww'Ls
Brenda Dennis, City Secretar
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE
CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE
OFFICIAL BULLETIN BOARD ON DAY OF 2017.
Title:
06 -06 -2017 City Council Agenda Page - 3 -
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking
spaces are available. If `you require special assistance or have a request for sign interpretative services
or other services please call 210 -619 -1030.
The City Council for the City of Schertz reserves the right to adjourn into executive session at any
time during the course of this meeting to discuss any of the matters listed above, as authorized by
the Texas Open Meetings Act.
Executive Sessions Authorized: This agenda has been reviewed and approved by the City's legal
counsel and the presence of any subject in any Executive Session portion of the agenda constitutes
a written interpretation of Texas Government Code Chapter 551 by legal counsel for the
governmental body and constitutes an opinion by the attorney that the items discussed therein
may be legally discussed in the closed portion of the meeting considering available opinions of a
court of record and opinions of the Texas Attorney General known to the attorney. This provision
has been added to this agenda with the intent to meet all elements necessary to satisfy Texas
Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance
on this opinion.
COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS
Mayor Carpenter
Councilmember Davis— Place 1
Audit Committee
Schertz Housing Authority Board
Interview Committee for Boards and Commissions
Interview Committee for Boards and
Investment Advisory Committee
Commissions
Main Street Committee
Main Street Committee - Chair
TIRZ II Board
Councilmember Gutierrez — Place 2
Councilmember Larson — Place 3
Main Street Committee — Vice Chair
Mayor Pro -Tem Edwards — Place 4
Councilmember Thompson — Place 5
Audit Committee
Audit Committee
Hal Baldwin Scholarship Committee
Investment Advisory Committee
Interview Committee for Boards and Commissions
Cibolo Valley Local Government Corporation
Main Street Committee
Councilmember Kiser — Place 6
Councilmember Crawford — Place 7
Schertz Animal Services Advisory Commission
Schertz- Seguin Local Government Corporation
Interview Committee for Boards and
Commissions
06 -06 -2017 City Council Agenda Page - 4 -
DRAFT
Acknowledge ments
Thank you to the following for their participation and involvement in the development of this report.
City Council
Michael Carpenter, Mayor
Mark Davis, Place 1
Ralph Gutierrez, Place 2
Scott Larson, Place 3
Cedric Edwards, Place 4
Robin Thompson, Place 5
Angelina Kiser, Place 6
Bert Crawford, Place 7
Key City Staff
John Kessel, City Manager
Brian James
Kathryn Woodlee
Bryce Cox
Advisory Committee
P &Z
TSAC
SEDC Participating
David Richmond, Chair
Stephen Bish, Chair
Members
Ernest Evans, Jr., Vice Chair
Bill Bowers, Commissioner
Tim Brown
Christian M. Glombik, Commissioner
Richard Dziewit, Commissioner
Mark Tew
Ken Greenwald, Commissioner
John Correu, Vice Chair
Mireille Ferdinand
Richard Braud, Commissioner
Ronald Perry, Commissioner
Roy Richard
Michael Dahle, Commissioner
Roy Ragsdale, Commissioner
Paul Macaluso
Glen Outlaw, Commissioner
Paul Ryson, Commissioner
Mary "Katie" Chain
John Sullivan, Commissioner
Gary Howell
CIAC
Glen Outlaw, Commissioner
Rosemary Scott
P &Z members, above, plus
Phillip Rowland, Alternate
Sydney H. Verinder
Dr. Mark Penshorn
Larry Franklin
Marvin Thomas
Tim Brown
Eric Haugen
Grady L. Morris, Sr.
Deborah Perrone
Max Hernandez
Terry Welch
John Cook
Gary Preston
Table of Contents
Chapter1. Basis for the Plan ................................................................................. ..............................1
Introduction................................................................................................................ ..............................1
GuidingGoals and Objectives .................................................................................... ...............................
2
TransportationPlanning ............................................................................................. ..............................9
PublicInvolvement ..................................................................................................... ..............................9
Chapter2. Transportation System Needs ............................................................. .............................13
Regional Mobility and Connections ........................................................................... .............................13
LocalMobility and Safety ........................................................................................... .............................20
Non -Auto Considerations ........................................................................................... .............................24
Forecast Transportation Conditions .......................................................................... .............................30
Chapter 3. Thoroughfare System Plan .................................................................. .............................37
TheMaster Thoroughfare Plan .................................................................................. .............................37
Street Functional Classifications and Design ............................................................. .............................39
Design Guidelines and Special Considerations .......................................................... .............................47
Administration........................................................................................................... .............................52
Conclusion.......................................................................................................... .............................53
Appendices......................................................................................................... .............................55
Table of Contents
List of Figures
Figure 1. Regional Highway Network ..........................................................................................................
13
Figure Z.5chertz Area Arterial Roadway Network .....................................................................................
15
Figure I Daily Level of Service, 2O15. Source - GRAM traffic counts .........................................................
ZO
Figure 4. Crash Rates, 2Ol2-2Ol4. Source TxDOT[R|5 ...............................................................................
21
Figure 5. Bikes, Trails and Recreation Network ..........................................................................................
26
Figure 6. Representative Land Use related plans .......................................................................................
31
Figure l Model Traffic Area Zones (TAZs ..................................................................................................
32
Figure O. Land Use Intensity, 2O4O ..............................................................................................................
33
Figure 9. Land Use Intensity, 2OIO ..............................................................................................................
33
Figure 10. 2011 Comprehensive Plan based Transportation Network - AAMPO .......................................
34
Figure I1.Schertz Network Modeled Result ..............................................................................................
35
Figure lJ. Master Thoroughfare Plan Map .................................................................................................
3O
Figure l3.|'35 Managed lanes illustrative View from 5chertz Parkway. Source: |'35 EIS ........................
4O
Figure 14. Four-Lane Principal Arterial Section ..........................................................................................
41
Figure l5. Six-Lane Principal Arterial Section .............................................................................................
41
Figure l6. Secondary Arterial Section —VWederstein Road ........................................................................
4Z
Figure l7. Secondary Rural Arterial Section — Ware Seguin Road ..............................................................
43
Figure l8. Residential Collector — Example: Savanah Drive ........................................................................
44
Figure l9. Commercial Collector Example: Four Oaks Lane .....................................................................
45
Figure J0. Commercial Collector OOCA Example: New Streets inTOD area ............................................
45
Figure J1. Driveway and Non-Signalized Intersection Spacing Guidelines .................................................
49
Figure JZ. Example, Shared Access Easement ............................................................................................
5O
Figure 2l Example, Cross Access Easement ...............................................................................................
5U
Figure 24. Major Arterial Flared Intersection ROW Dedication guidelines ................................................
52
Figure 25.Binz-Emdemantu San Antonio Connection Alternatives considered ........................................
58
Figure 26.3ohertz Parkway, North connection consideration ....................................................................
58
Figure 2l Excerpt, 2UU2 Master Thoroughfare Plan, connection (emphasis added) ................................
59
Figure 28. Excerpt ufFM 3009 screened route options, FM3009E Study, 20U7. .....................................
59
Figure 29. Route alternatives considered, preliminary, 201G-----------------------59
Figure 3U Arterial Spacing, Source FM 3009E Study, 2OU7 ........................................................................
6U
Figure 31. Alternative Alignment connection to FM 3009. Illustrative composite modified from
Table of Contents
Chapter 1. Basis for the Plan
Introduction
Schertz is a growing city located on the banks of the Cibolo Creek in Central Texas. Home to a diverse
economic base, a well- educated populace, and close access to Schertz "largest suburb, San Antonio," the
city is actively engaged in considering and guiding growth opportunity while maintaining the character
and qualities that so many of its residents identify with. In 2015 the city council saw the need to update
the Master Thoroughfare Plan (MTP) adopted as part of the Schertz Comprehensive Plan, to weave
together plan activities that had occurred since the plan's adoption, to reflect an updated view from the
community, and to more specifically guide the development of a transportation network outlined in the
comprehensive plan.
The City of Schertz has completed a lengthy effort to update its MTP. The thoroughfare network is one of
the most visible and permanent elements of a community, and it is experienced by residents daily as they
make choices of how to connect where they live, work, and play. The Schertz MTP identifies future
transportation needs for the area, goals and policies, and short- and long -term capital investments for
improvements to existing roads, construction of new roads, bicycle, pedestrian, and transit supporting
facilities. This plan also provides a framework for a balanced transportation system to offer choices in how
people travel, and includes assessment of traffic volumes and crash statistics, corridor design, and a
Chapter 1: Basis for the Plan
recommendation for MTP planned alignments with functional classifications and multimodal
components. It also serves as a guide for transportation investment decisions.
This plan serves to update Schertz's long -term vision for a range of transportation options and
accommodations including personal and commercial vehicles, bicycling and walking, and transit. As an
initial stage of the Schertz MTP Update, the city conducted an issues identification process where a series
of meetings identified issues to be addressed and the goals to be achieved by the plan.
Two groups were appointed by council to guide the development of the scope for the development of the
plan. These included the city's MTP advisory committee and a Capital Improvements Advisory Committee
(CIAC). The appointed committees represented the public at -large in the plan update, assisted in
developing a mental picture of what residents want Schertz to look and feel like as it continues to grow.
The committees also provided critical input and feedback on alternatives considered by the team, draft
recommendations, and helped guide community involvement for the MTP update. This input and
feedback helped to refine the details of the plan working towards the plan update, which was presented
as a draft to the MTP advisory committee in with a target for adoption in Spring 2017.
Guiding Goals and Objectives
Chapter 1. Basis for the Plan
» Plan, Fund, and implement improvements in the MTP
• Provide for increased demand while preserving and enhancing the attractiveness of the
environment
» Ensure transportation projects include greenspace and landscaping in the right of way (ROW)
• Promote Alternative Transportation Modes
» Incorporate Bicycle and Pedestrian master plan, on- and off - street trails, bike routes, and
sidewalks
» Provide safe and effective means to accommodate pedestrian traffic and prioritize
improvement areas based on type of street and adjacent land use
» Address pedestrian safety issues
• Coordinate with railroad companies to improve safety conditions of lines through the community
» Pursue improvements at intersections of railroad lines with arterial and collector roadways
Ultimately the MTP attempts to balance these goals and inform public decision making on the MTP based
on this framework. Based on existing plans, council, and community input, the MTP actions build on the
goals and objectives noted above, and focus on the four following areas, expanded on below with specific
objectives:
1. Access and Mobility
Roadway connections, continuity
Regional Rail
Pathways /trail connections
Neighborhood connectivity
Chapter 1: Basis for the Plan
2. local Context and Character Preference
Visual /aesthetic landscaping and greenspace
Walkable, context sensitive, prioritize connecting
neighborhoods, schools, parks, shopping, and
enjoyment centers
3. Preserving Existing infrastructure
Corridor preservation
Partner agency and neighborhood coordination and
collaboration
4. Fiscal Stewardship
Maintenance, enhance intersections
Access coordination
Agency coordination, partnerships
Chapter 1. Basis for the Plan
Goal #10 Access and Mobility
A crucial goal for any major MTP is the ability to reach desired goods, services, and activities. The provision
of transportation options to reach destinations in Schertz will grow as the city does. This goal is
represented in Schertz through efficient system management and operations, through context sensitive
and complete streets designs, and with a network of transportation choices. The growing multimodal
network will provide connections to where residents work, live, and play, whether in Schertz or away,
through a system offering opportunities to drive, walk, bike, and connect to transit.
Goal #1: Provide efficient, safe mobility to, from, and within Schertz by providing multimodal
transportation options and management for existing and anticipated future needs.
Obiective M1. Provide safe mobility options for people who live, work, and visit Schertz, including efficient
connections to regional economic activities and other communities.
Objective M2. Create and preserve convenient connections between neighborhoods, schools, access to
commercial areas, and neighborhood assets to provide alternative routes for short trips for
people on bike and on foot, and reduce trip lengths overall.
Objective M3. Plan improvements to the arterial and collector street network to support the balanced
mobility of motorists, pedestrians, bicyclists, and commerce.
Objective M4. Provide for an alternate mode of transport to and from Schertz such as a regional rail
system.
Obiective M5. Provide a location for a park- and -ride along the Interstate Highway 35 (1 -35) and 1 -10
corridors to take advantage of pending express -lane improvements and expansion of regional
transit connections, with the intent to provide a viable option to the personal vehicle for
commuting.
Obiective M6. Provide a network of bicycle and pedestrian facilities, including sidewalks, bike routes, bike
lanes and paths, which provide mobility options, regional and multimodal connectivity, and
increase recreational opportunities for Schertz residents.
Chapter 1: Basis for the Plan
®I #2c vocal Character Preference
A healthy Schertz community in 2040 will be achieved by ensuring transportation and infrastructure
investments that focus on people and places. Investments should enhance active transportation choices
and accessibility, and also create lasting value that complements the character of Schertz's
neighborhoods, employment centers, and activity centers.
Goal #2: Provide a safe transportation network planned and designed with people and places
in mind, including amenities and green space design treatments that reflect a positive
experience for all modes of transportation.
Obiective S1. Adopt policies, ordinances, and programs that promote multimodal, context sensitive
considerations, and green natural aesthetics, such as landscaped medians, into the planning and
project funding of transportation facilities in Schertz.
Obiective S2. Continue departmental processes and procedures to ensure coordination of land use and
transportation planning, while including context sensitive solutions for design and
implementation of transportation corridors and facilities in Schertz.
Objective S3. Provide transportation investments and procedures that help enhance traffic access and
circulation, walkability, bikeability, aesthetics, and amenities throughout Schertz.
Objective S4. Invest in improvements to minimize the impact of railroads through Schertz.
Chapter 1. Basis for the Plan
Goal 3: Preservation of Existing Transportation Network
Through efficient system management, this plan places high priority upon maintenance, rehabilitation,
safety, and reconstruction of basic infrastructure systems. As neighborhoods in Schertz continue to
mature, we will continue to maintain high quality transportation infrastructure including streets,
sidewalks, and other public infrastructure facilities. Investments will provide a balance between the
transportation needs of the community and the needs of local neighborhoods.
Goal #3: Prioritize investments to ensure the ongoing maintenance, rehabilitation, safety, and
reconstruction of the current thoroughfare network and supporting infrastructure.
Obiective P1. Preserve ROW for anticipated arterial roadways through corridor preservation and
subdivision plat dedication
Obiective P2. Coordinate action with regional partners to ensure that planned connections are feasible
and existing infrastructure is not expanded unduly.
Objective P3. Manage roadway congestion and increase mobility and safety for all roadway users through
intersection enhancements, operational improvements, targeted capacity enhancements, and
promotion of alternative means of transportation.
Objective P4. Design, operate, and manage the transportation system to maintain or improve the quality
of multimodal mobility, access, and safety for those traveling in and living within Schertz.
Objective P5. Develop and implement transportation performance measures and programs to monitor,
evaluate, and forecast the degree to which the transportation system investments accomplish
community goals and mobility objectives.
Chapter 1: Basis for the Plan
Goal #4: Fiscal Stewardship
Goal #4: Optimize the use of City of Schertz funds and leverage additional funding for
transportation to maximize the Schertz public return on investment in transportation
infrastructure and operations.
Obiective F1. Identify and pursue private, regional, state, and federal revenue sources for funding
multimodal transportation improvements in Schertz, and actively engage in regional efforts to
identify and allocate funding sources.
Objective F2. Integrate state and federal long -range transportation planning factors with local and
regional transportation planning to maximize future funding opportunities for surface
transportation projects in Schertz.
Objective F3. Evaluate and if appropriate, implement directed funding sources such as tax assessment for
transportation that ensure adequate funds are directed to transit improvements — street,
construction, hike and bike trails, etc.
Obiective F4. Plan for and preserve ROW and other real property for future multimodal transportation
and supporting infrastructure investments in advance of economic development.
Obiective F5. Promote land development strategies and suitable locations to maximize and support multi-
modal development, such as the mixed -use districts and transit oriented development of the
North Sector Plan, which maximize the benefits of transit investment in a location with a
combination of convenient proximity, road access, and walkability.
Chapter 1. Basis for the Plan
Transportation fanning
The MTP is the long -range plan for major transportation facilities for the city of Schertz. The MTP, like the
Schertz Comprehensive Plan, is a living document and is intended to accommodate development of the
city's thoroughfare network, but is also meant to be updated periodically as conditions change. The plan
is also a corridor and ROW preservation document, allowing for the orderly coordination of development
for a transportation network that supports the city's growth and development over time. Future
thoroughfare alignments are long term and general in nature, and have been developed with high -level
planning consideration based on current, available conditions. As such, their alignments may be modified
during development of specific projects or over time, but the linkages should be maintained so that the
overall system functions as a whole.
Thoroughfares in this plan are generally arterial roadways that serve moderate and higher traffic volumes,
connect with and serve the state highway system. However, this plan also illustrates some collector class
roadways — roads not considered arterials but still important to provide connectivity for the city in areas
with lower densities across multiple parcels of ownership, or areas where functional connectivity is
needed. This section describes the public process used in the creation of the plan, the referenced planning
documents that formed the basis for its development, coordination process, and formal adoption process.
Public Involvement
Development of the Schertz MTP Update was an open and collaborative process involving citizens,
adjacent jurisdictions, and public entities.
Master Thoroughfare Plea Advisory Committee
Two groups were appointed to guide the development of
the plan: the MTP advisory committee and a CIAC. The MTP
advisory committee provided direct input in the formative
stages of the plan update. As part of the information
gathering during the formative stages of the plan, the city
combined the standing Planning and Zoning Commission
with the Transportation Safety Advisory Commission to
form this joint advisory committee. A separate CIAC was
also convened to take formal action on a number of items
during the process, including guidance on specific
transportation projects. The CIAC is made up of the
Planning and Zoning Commissioners plus one additional
appointed member.
Chapter 1: Basis for the Plan
on potential system improvements. The CIAC also formally adopted the growth rates to be used for
demographics analysis, the resulting land use analysis used for evaluation of the transportation network,
and made recommendation on near term capital improvements to the City Council.
Public Meetings and Presentations
A series of public committee and
advisory group meetings, progress
meetings, city council briefings, and
an open house were made to review
and discuss the existing conditions
and needs, plan alternatives,
policies and programs, and
implementation strategies for the
plan update. The materials
presented at these meetings and
comments received are summarized
in Appendix A, Meeting Materials.
Meeting
Date
City Council, Project Overview, Master Thoroughfare Plan, and Impact Fee Study
2/17/2015
Advisory Committee Meeting 1, Capital Impact Advisory Commission (CIAC) Meeting 1:
Project Introduction, Needs Assessment
5/13/2015
Presentation to regional city staff: Project Introduction, Needs Assessment
5/13/2015
Advisory Committee Meeting & CIAC Meeting 2: Goals & Objectives, Existing Conditions
and Needs Assessment, Growth Rate
10/14/2015
Advisory Committee Meeting & CIAC Meeting 3: Land Use Analysis, Preliminary
Recommendations, Capital Improvements Program Options
11/18/2015
Public Open House: Goals & Objectives, Existing Conditions and Needs, Plan Options
4/18/2016
Advisory Committee Meeting 3: Draft Master Thoroughfare Plan, Policies and
Programs, Capital Improvement Plan
411212017
Planning & Zoning Public Hearing #1: Master Thoroughfare Plan, Policies, and Programs
Plan
512412017
City Council First Reading: Master Thoroughfare Plan, Policies, and Programs Plan
512912017
City Council Final Reading: Master Thoroughfare Plan, Policies, and Programs Plan
TBD
' r *
An open house was held on April 18, 2016, to brief the public on progress material that had been
developed and gain feedback. Topics included existing conditions and needs summary, draft goals and
objectives, the active recreation and bike network, recommended modifications to functional
classifications and road cross sections, and working ideas to adjust the alignments of the adopted 2011
MTP. Notices of the open house were mailed to every address within the Schertz city limits and
extraterritorial jurisdiction.
Chapter 1. Basis for the Plan
The meeting had nearly 150
participants, 3 presentation
sessions by FNI, and numerous
information stations manned
by staff for individual questions
and answers. Comments and
questions were noted, an exit
survey was handed out, and
contact information on how to
include comments on the
material was made available.
Comments taken at the session
and written comments
submitted were incorporated
into the plan recommendations
and alignments adjusted
further based on specific input
details.
Open House – Credit: City of Schertz
Input from the open house was
generally positive toward the information provided and supportive of the recommendations, including
wanting to see more east -west connections, better roads for currently undeveloped areas in the south to
support development, and for grade separation overthe railroad and Farm -to- Market Road (FM) 78. Some
road classifications were changed to reflect the input, such as Old Wiederstein Road, and other suggested
connections were noted. Comments on the revised alignment and lowered roadway classification for a
new link between Trainer Hale Road and FM 78 to align with FM 3009 — to pull it away from an existing
neighborhood north of Schaefer Road and avoid the Crescent Bend Nature Park and CCMA facility — were
also generally positive. Some concerns were voiced with impacts to the existing homes along Trainer Hale
Road further to the south. Comments were both supportive of additional connections to San Antonio at
State Highway (SH) Loop 1604, and Cibolo south of FM 78, but also concerned with the ability to make the
connection due to large property ownership.
Chapter 1: Basis for the Plan
Chapter 2. Transportation
Mobility Regional is
This assessment of needs draws upon the information gathered during the documentation and insight
offered by the MTP combined advisory committees — comprised of the Planning and Zoning Commission,
the Transportation Safety Advisory Commission, members of the Economic Development Corporation,
and members of the CIAC. The needs identified herein form the framework for development of the MTP,
potential project identification and prioritization, and needed policies and programs.
Three major highways serve to connect Schertz to other cities within the region: 1 -35, 1 -10, and SH Loop
1604 (Figure 1). While each of the three facilities experience congestion during peak periods, many recent
or upcoming projects will provide substantial improvements to each facility, reducing congestion on the
highways for the immediate future and accommodating future growth.
Figure 1. Regional Highway Network
Chapter 2. Transportation System Needs
1 -35 is a critical international trade corridor freeway facility carrying the
highest traffic volumes through Schertz, and though primarily serving trips
that begin and end outside of Schertz, the 1 -35 corridor also serves as a
critical linkage between Schertz and San Antonio. Within Schertz, the
current average annual daily traffic volume on 1 -35 (total of both
directions) range from 108,000 east of FM 1103, to 152,000 at FM 3009,
where volumes increase at each interchange to the west of Schertz.
Current Texas Department of Transportation (TxDOT) plans, called
135Nex," call for the addition to 1 -35 of two managed lanes that will end
at FM 1103, a significant project that will add a considerable amount of
capacity to the corridor. In 2015, TxDOT received a Finding of No
Significant Impact (FONSI), which allows the project to continue with
design for construction.
Continued growth in the region is represented in planning documents for the 135Nex by growth in traffic
volumes of 20 to 25 percent. The continued growth of the city's north sector plan area, as well as the
northern portion of Schertz in general, in turn, lead to the evaluation of roadway segments directly
connected to 1 -35, particularly the interchanges at FM 3009 and FM 1103. The proposed addition of
managed lanes to 1 -35 also represents an opportunity for extended express peak - period transit service
from Schertz to serve central San Antonio, and raises the opportunity for express reverse - commute
service to Schertz from the southwest and potential for a tie -in or advance services for regional rail
operations.
Analyses of traffic operations under full build -out of the city points to a need for additional capacity from
existing access points to /from 1 -35 in order to relieve projected demands on FM 3009 and FM 1103.
Capacity can be expanded along parallel routes, such extension of north -south connector and expansion
of Old Wiederstein road, which provide additional routes to 1 -35, as well as the planned expansion of
FM 1103, which will simultaneously serve the community of Cibolo as well as Schertz. Improvements to
the access road, such as ramp reversals near overpasses, to improve flow and consistency are currently in
planning stage from approximately FM 1103 to the Guadalupe River.
Access from a park- and -ride to and from the 1 -35 managed lanes at Wiederstein Road, or a park- and -ride
situated near the general lane access to the managed lanes currently planned for east of FM 1103, would
also provide direct benefit to projected area traffic operations. This plan recommends an area for a
potential site generally between FM 1103 and FM 3009 that would provide a synergy for transit
partnership with VIA (p264, FONSI). As Schertz continues to grow to the north (coupled with southward
growth towards 1 -10), reconfiguration of the FM 2252 interchange should be considered as it relates to
design of the 135Nex lanes, as well as the connection of Dean Road to FM 2252 as a north -south connector.
UM
South of 1- 35,1 -10 is another nationally important freeway route that serves east -west traffic to the south
of Schertz. Current volumes on the main lanes of 1 -10 are approximately 40,000 average annual daily trips
east of Loop 1604. Like 1 -35, a project is in the study phase to add lanes from San Antonio to Seguin to
accommodate future growth. As southern Schertz grows, operations will change the two -way frontage
road to one way, similar to 1 -35, to accommodate higher volumes and reduce higher speed traffic conflicts
Chapter 2. Transportation System Needs
from turning vehicles, as well as reduce head -on conflicts from vehicles exiting the main lanes. Providing
a backage road on either side of the freeway is one method to ensure long -term quality operations for
mobility while retaining more efficient access for the traffic demands on this corridor. Though not entirely
within the City of Schertz, the critical regional mobility provided by the freeway network is important for
acing the city. As such the city recommends for provisions of Texas U- turns, or an alternate scheme for
traffic efficiency, should also be made as bridges are configured at Loop 1604, FM 1518, and Trainer -Hale
Road.
r•• .I
West of Schertz, SH Loop 1604 is a major regional circulator for the San Antonio region and highest
capacity north -south connector in the Schertz plan area. The northern portion of the 95- mile -long facility
is a divided highway, but the section south of 1 -10 is currently more rural in character, and still maintains
a two -lane, undivided section. The section immediately west of Schertz is currently under construction to
create a divided section. This corridor facilitates major movements in the area, including the commuting
patterns for access to Randolph Air Force Base (AFB). The base is in the planning process of relocating
their southern gate to the west of the facility, which would alleviate some delay on Lower Seguin Road
and remove the gate from the runway clear zone.
Arterial Roadways
The grid of arterial roadways, spaced between
approximately 1 -mile intervals for north -south
corridors and larger spacing for east to west, is
disrupted by natural and man -made features,
including the Union Pacific railroad and the
downtown grid that is aligned with the railroad, the
Cibolo Creek, and Randolph AFB. These features
constrain and channelize area traffic connectivity to
the dominant arterial corridors.
• • r
From a regional mobility and connectivity
perspective, the significant north -south arterial
routes in Schertz are:
• Schertz Parkway
• FM 3009
• FM 1518
• FM 1103
These arterial roadways provide the backbone of
automobile volume service. Future traffic growth
should be planned for on these vital routes and
improvements should be implemented to maintain
acceptable level of service (LOS) for vehicle users
travelling across the city.
Chapter 2. Transportation System Needs
Roy Richard Drive, with recent sidewalk improvements
While trips along the outside edges of the city are currently being served through planned expansions to
serve more regional and long- distance trips, there are a number of facilities that have current needs for
capacity improvements to better serve local trips. Near the downtown area, the collective arterial capacity
of FM 3009 and Schertz Parkway do not provide enough north -south capacity for origins- destinations
planned for south of FM 78, and any north -south connectivity is interdependent on the east -west capacity
of FM 78, since the north -south movement must currently also spend a portion of the trip moving east -
west on FM 78. This is a significant cause of delay in this portion of the network.
With limited ROW on each of these corridors, widening for capacity would have significant effect on the
community character of many of the corridors. Also, Schertz Parkway is limited from extension south by
dedicated parkland, existing residential neighborhood, and complicated by proximity to landfill.
Schertz Parkway is a four -lane,
divided principal arterial roadway
connecting the center of Schertz
from FM 78 to the 1 -35 corridor. It
provides north -south mobility for
the city, but also access to many
neighborhoods and come
commercial areas. With lower
speeds and greater capacity than
other parallel routes, it provides significant capacity for the community, but at a reduced average speed.
A popular shared -use path adjacent to the northbound travel lanes provides space for pedestrians and
people on bikes. The parkway features a planted median, and a matured landscape buffer outside of the
roadway ROW that adds significantly to the character of the corridor.
Roy Richard Drive (FM 3009) is a four -lane, divided principal arterial connecting central Schertz from
FM 78 to the City of Garden Ridge, with the 1 -35 corridor in the center. It provides the key north -south
mobility for the city as well as connection to the regional network. With higher speeds and greater
capacity than other parallel routes it provides major mobility for Schertz, as well as regional connectivity
for Garden Ridge and a significant portion of Cibolo. FM 3009 also provides a key corridor for adjacent
commercial land uses, with neighborhood oriented uses further south in the corridor, and larger uses near
1 -35. Recent improvements have been made to add sidewalks to the roadway by TxDOT, providing safe
pedestrian passage and recognizing the changing nature of the needs and use of corridor.
Chapter 2. Transportation System Needs
FM 1518 north of FM 78 has a constrained existing ROW,
but may offer more opportunity for expansion as it has
fewer land uses on the west side; however, full section
expansion may be limited due to the geography of Cibolo
Creek, floodplain and floodway, and dedicated parkland.
FM 1518 should be considered for adding the overall
system capacity needed, and in the near term, adding
dedicated turn lanes at major intersections over the long
term, adding a median, and reducing curve radii would
improve safety and provide a buffer.
FM 1103 is a principal arterial roadway connecting the City of Cibolo to 1 -35. The roadway is currently built
to rural FM standards and heavily used for commuting. The City of Schertz and the City of Cibolo have
partnered with TxDOT to make capacity improvements to the roadway. These are being coordinated with
improvements to the junction with 1 -35 to modify the bridge in advance of the expansion projects. Plans
are currently in the schematic phase but anticipated to move forward prior to 2020. Separately from
TxDOT efforts, the City of Cibolo is also considering an extension of the FM 1103 corridor south to 1 -10 as
a public - private partnership with a company to deliver a major roadway.
Chapter 2. Transportation System Needs
Morning Commute, FM 1103 south of 1 -35
East-West Connectivity
At a regional mobility and connection level, the major east -west highways noted above provide for higher
volume automobile service, especially at the edges and the narrow geographic center of the city. More
local east -west arterial routes are limited due to geographic features — Cibolo Creek, Randolph AFB, and
existing neighborhoods. The clear zones extending from the Randolph AFB are also limiting to the types
of uses that are encouraged there, and activities should remain limited due to the proximity. Apart from
several residential and mixed developments (in various stages of planning to completion), which are close
to the FM 1518 corridor, much of the anticipated growth in the area south of Randolph AFB is expected
to be low density. Future traffic growth and demand should be planned for on the remaining viable routes
and improvements should be implemented to maintain acceptable conditions for vehicle users travelling
across the city.
Significant east -west major arterial routes within Schertz are:
• FM 78
• Old Wiederstein Road and Lower Seguin Road
• Binz- Engleman Road to Trainer -Hale Road
FM 78 is a vital route providing a mixture of mobility and access through central Schertz. The offset
intersection of FM 78 with FM 1518 currently serves as the only connection within the city between
northern Schertz and southern Schertz. FM 78 is a key access point for the Schertz community, as well as
serving regional, east -west mobility. Maintaining FM 78 as a viable regional transportation alternative for
trips travelling to, from, and through the geographic center of Schertz should remain a priority. However,
the city should partner with regional agencies to provide north -south connections that do not also require
a segment of east -west movement in a limited corridor.
Old Wiederstein Road and Lower Seguin Road were both determined to have segments operating at a
current LOS D or worse based on daily traffic volumes during PM peak traffic conditions. Given their critical
positions in the network and growing importance in accommodating longer- distance east -west trips
Chapter 2. Transportation System Needs
within the city, additional capacity may need to be accommodated for these facilities so that they will
meet future user demand.
The growth in both northern and southern Schertz, coupled
with the growth of the Cibolo community to the east, and
the lack of east -west connections across the Cibolo Creek
and Randolph AFB in the plan area, indicate the need for
consideration to upgrade east -west corridors, particularly in
southern Schertz. However, the significant floodplain along
the Cibolo Creek complicates a connection and may
eventually require reconfigurations of bridge crossings at
Schaefer Road /RAF - Burnette, Lower Seguin Road, and a
new structure for the Trainer -Hale Road extension.
Chapter 2. Transportation System Needs
Local Mobility and t
Traffic Volumes and Congestion
The performance of the local
roadways and resulting
congestion can be linked to a host
of contributing elements,
including the number of vehicles
using them and at what times,
number of lanes, speed limit, daily
traffic volumes, adjacent land
uses, traffic signal parameters,
driver types, signage, pavement
conditions, road design elements,
access controls, and more. In this
section, a few elements —
demographics, mode splits, and
average traffic volumes are
reported to track average
conditions at the time of the plan.
According to U.S. Census data,
approximately 94 percent of all
work trips in the City of Schertz
are automobile based, with an
average commute time of 27
minutes; 13 percent of trips are
carpool based, with 6 percent of
respondents walking, biking, or
working from home. The
percentage of people driving to
work alone has been increasing
slightly, from 80 percent in 2000
to 82 percent for most of central
and northern Schertz in 2013. For
those not working at home, the
commute time varies based on the
length of trip, destination, and
chosen route.
�. • '#
The roadway network should provide for safe mobility and access to properties in and around Schertz,
just as it does for the longer- distance trips discussed under the Regional Mobility and Connection section
earlier in this chapter. This section focuses on the qualitative analysis that can include arterials, collectors,
and local connections. At lower levels of the functional classification system, providing access becomes
prioritized over higher travel speeds and the service of larger traffic volumes. Typically, fewer lanes are
Chapter 2. Transportation System Needs
required, lower speeds are expected, and on- street parking is allowable on local and some collector
streets.
As a part of the MTP update process, crash data on Schertz streets were analyzed to gauge roadway safety
throughout the city. According to analysis of Texas Motor Vehicle Crash Data, between 2012 and 2015,
approximately 1,950 crashes occurred on city streets, 210 of which resulted in injury. An analysis was
performed to determine the most common crash locations as well as the corridors with the highest crash
rates. Comparisons were also made to other comminutes of similar size in Texas. Detailed information
regarding the collision data is also provided in Appendix D.
Vehicle crashes are a source
of considerable personal
anguish, disruption, and loss
of personal property and time
and can result in personal
injury and in the worse cases,
death. Analysis of crashes
recorded over the prior 3-
year period of available data
was conducted to determine
if patterns were prominent
(Figure 4). Rates of crashes on
roadways were also
compared to cities of similar
size. Analysis showed that,
generally, arterials in Schertz
have a similar number of
crashes per year compared to
communities of similar size in
Central Texas, such as Seguin,
Leander, and Kyle.
For the 3 -year period, an
average of 650 crashes per
year were reported, with 3
crashes resulting in fatalities
in 2014. Despite increases in
vehicle safety technology
such as airbags and crumple
zones, generally higher
speeds and speed differential
between vehicles involved
leads to increasing severity of
crash outcomes. For the
period analyzed, 55 out of Figure 4. Crash Rates, 2012 -2014. Source TxDOT CRIS
1,950 total crashes reported resulted in incapacitating injury. Of the crashes resulting in incapacitating
Chapter 2. Transportation System Needs
injury, 80 percent occurred on roads with a posted speed limit of 45 miles per hour or higher: 35 percent
of the crashes resulting in significant injury and six of the eight fatalities occurred on 1 -35 or its frontage
road. Three of the eight fatal crashes occurred at or near 1 -35 and FM 1103.
Weight differential can often also be a significant contributing factor. However, in Schertz, commercial
vehicles as a subset of vehicle types were involved with a limited number of crashes overall in the period
analyzed. Only 8 percent of crashes resulting in injuries involved commercial vehicles, and of those, all but
four were located on 1 -35 or its frontage roads. Still, commercial vehicles were a factor in half of the
crashes resulting in fatalities. All but one of the fatal crashes involving commercial vehicles were located
on 1 -35 or frontage road.
Neither time of day nor weather conditions appeared to be disproportionately contributing factors for
fatal crashes for the period of time studied. Overall, 24 percent of crashes occurred at night, which is
lower than other similarly situated communities studied.
Measures that could be implemented in an attempt to reduce crash rates on FM 3009 and others include
more active access management techniques, which could include the construction of a raised median
along portions of the corridor, right -in /right -out commercial driveways, closure of driveways /streets on
high -crash segments, consolidation of driveways, incentives supplied for cross -lot access additions, and
other treatments. The continued control and limitation of future access points near busy intersections
and along high -crash corridors should also be given consideration. The periodic retiming of signal corridors
to increase vehicle platooning may help traffic entering the roadway from a driveway or cross street
successfully identify an appropriate gap in traffic. Deeper analysis of FM 3009 may also be warranted to
determine specific measures to bring crash rates to within the city average.
Lowering posted speeds on roadway segments can also help with severity and frequency of crashes, but
typically is more effective when accompanied by striping or physical changes to the roadway that reduce
the perception that a driver has room to speed, otherwise mismatches in vehicle speed can persist, where
some drivers exhibit disregard for posted speed limits, given the wider lanes.
Chapter 2. Transportation System Needs
FM 78 has a combination of high volume use and poorly defined access to adjacent businesses, with
growing through - volumes. It could be a good candidate for an access management study by TxDOT to
determine the appropriate detailed improvements to make, with additional opportunity for community
involvement in development of any corridor scaled improvements.
The policy implications for the City of Schertz are that speed differentials between crash vehicles increase
crash severity, and lower speeds are more appropriate for residential areas, with enforcement and
education of speed risks an ongoing concern. Additionally, road design features such as narrower lanes
and reduced turn radii at intersections can be visual clues to slow traffic on arterial roadways. The results
illustrate that the city's practices regarding access management and commercial vehicles generally appear
to be positive and are to be commended and continued.
Chapter 2. Transportation System Needs
Non-Auto Considerations
Bicycling and Walking
MBMR��E
Chapter 2. Transportation System Needs
Chapter 2. Transportation System Needs
O
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Figure 5. Bikes, Trails and Recreation Network
A "bicycle boulevard" can be created by the connection of local streets with a shared -use path, trail
segment or other treatment, creating a through passage for bicyclists and pedestrians but not for motor
vehicles, for example, by combining a shared use path on Old Wiederstein Road with the planned trail
connection in a utility corridor east of FM 1103 and making a connection across all of northern Schertz
but also separated from 1 -35 by 3,000 feet. The Schertz Master Plan Bicycle & Pedestrian Walkway map,
created in 2003, forms the core of the planned network for the city, and has since been expanded to
include existing and proposed bike routes, bike lanes and shared -use paths. Off road trails, some of which
may be natural surface, are also included for illustration, though those trails are not directed by the MTP.
Higher -speed facilities are better served through separated bicycle accommodations, such as a shared -
use paths, that separate bicycles from the higher speed traffic. The advisory group agreed and
recommended to use these to form the backbone of the bike network for the plan.
`I - ♦i
Shared -use paths, sometimes referred to as multi -use or hike - and -bike trails, encourage healthy and
active lifestyle options for Schertz residents as well as serve bicycles not only as recreation, but as
transportation facilities. Trails located near residential areas and local parks can see very high levels of
usage, especially if designed with good sightlines to points of interest and with routing and amenities
placed with a variety of user groups in mind. Local examples include the very popular Schertz Parkway
shared -use path and the gravel trail along Forest Ridge Park. Paths along utility easements can also
provide linkages in linear ROW that already exist, and in many cases provide a car -free semi - natural green
context to travel in. A long -range plan for trails in Schertz is also included in the 2014 Schertz Parks Master
Plan.
Paths adjacent to roadways but within the ROW can be more cost effective to provide or construct, though
as with the example of Schertz parkway, can benefit one side of the roadway over the other. It will be
important to develop a prioritized and coordinated implementation plan for a network of trails and on-
street bicycling facilities so that the community can get the optimal return on its investment.
sidewalk Cyclist using t • shared-use path along •- *..
Chapter 2. Transportation System Needs
The city generally offers excellent sidewalk coverage for city -
maintained roadways and newer developed neighborhoods,
though there are some gaps in the existing sidewalk system,
particularly along undeveloped parcels along major arterials.
Some of the gaps are more critical than others. The city recently
benefitted from TxDOT's construction of sidewalks along both
sides of FM 3009, providing a significant safety improvement
over pedestrians walking along the road's shoulders.
A city's walkability is determined by the availability of
pedestrian connections and proximity of residential and retail
land uses. For example, the traditional center of Schertz has an
exceptionally high level of walkability due to its short blocks and
grid pattern of local streets. More recently constructed
neighborhoods are well served by sidewalks internally, but they
are typically separated from other uses, which promote
vehicular use. By creating better connectivity between
neighborhoods and other uses with both vehicular and
pedestrian facilities, residents have healthier options for
completing daily tasks. With neighborhood support services
incorporated within neighborhoods, citizens can walk or bike to
a grocery store, restaurant, or convenience store. Alternative
options to vehicular use allows for cost savings on gas and
improved air quality. Sidewalks should continue to be included
throughout neighborhoods and provide connections to parks,
schools, amenities and other neighborhoods. Design and future
construction of significant arterials should, unless they are
serving an area intended to remain rural, include pedestrian
accommodation along the corridor.
Chapter 2. Transportation System Needs
''/ • ♦' •
The following regional transit assessment is based on an
evaluation of concurrent plan processes.
Rail
Regional partners are studying a regional rail alternative that
would connect the San Antonio metropolitan area to Georgetown,
north of Austin. Development of this regional connection concept
would provide an additional, reliable alternative to travel on 1 -35,
and provide direct, quick connection to other development nodes
along the corridor.
Almmn Reninnnl Trnn.sit
Express Bus and Vanpool
VIA Metropolitan Transit, or VIA, offers non -stop service to major
employment centers such as downtown, and vanpool services to
serve lower density areas at the periphery of its service area.
Through VIA, people can also share rides to work while splitting
monthly cost of van rental and fuel in a vanpool.
Chapter 2. Transportation System Needs
recommends an area that would be useful as park- and -ride location in partnership with VIA. The site
location would be generally centered around the intersection of 1 -35 and FM 1103, with access to the
planned express lanes on 1 -35.
Forecast Transportation Conditions
Future Land Use Conditions
Development of the Schertz MTP utilized the future land use plan from the 2001 Schertz Comprehensive
Land Plan and the subsequent 2013 Sector Plan, and 2015 Joint Land Use Study (JLUS) for Randolph AFB.
Conditions beyond the city were represented by the regional transportation model and land use
projections maintained by the AAMPO.
The future land use map of the adopted Schertz Comprehensive Plan, the 2013 Sector Plan update, and
the compatibility considerations of the 2015 Randolph AFB JLUS Study were used to form the land use
basis of the transportation analysis and near -term needs. These adopted and recognized plans were used
for locations of prevailing and planned land uses, residential, commercial, and institutional locations and
densities. The prevailing land uses were overlaid with the existing and previously planned thoroughfare
network to form an initial basis for transportation network capacity evaluation through a transportation
model.
The information gathered results in a growth projection generally described as follows:
• Residential growth anticipated in southern Schertz to the west of FM 1518 and within a half mile
east of FM 1518 at traditional subdivision densities, (assumed to range from three to five
homes /acre), with the APZ zones south of Randolph AFB remaining with very low development
densities compatible with flight operations.
• Multifamily development focused more in the northern sector plan area located north of 1 -35,
and an overall residential growth rate of approximately 3.5 percent per year for the near term.
• Expansion of retail /commercial development focused along 1 -10 and 1 -35, generally.
• Development of a rail- transit corridor station area in north - central Schertz, with associated transit
oriented development.
• Continued expansion of light industrial and warehousing industries north of 1 -35.
Chapter 2. Transportation System Needs
1111111111111 1!! i
Projected Growth and Travel deed
The population of Schertz grew at a quick rate of 4.2 percent, annually, between 2000 and 2010, but in
more recent years has slowed to a rate closer to 1.7 percent per year since 2010, with an estimated 2016
population of close to 36,000 (U.S. Census). Periods of growth offer the opportunity to consider what is
needed to support that growth, and the conversation on how the community wants to grow. The growth
projections and results of the conversation form the core of the plan recommendation, and are supported
by analysis of the network to support the plan recommendations.
In order to assess the capacity of the transportation network and evaluate the potential to accommodate
growth, the existing network was analyzed with a transportation model. For the analysis, existing and
future land use plans were combined and a travel demand model was developed based on them, with
different transportation scenarios tested. The results inform the recommendations on road classifications,
number of lanes in a corridor, and needs for additional network connections.
� a *1 rt�f •�►-
During the development of the region's long -range transportation planning efforts led by the AAMPO,
City of Schertz staff worked with AAMPO modeling staff to help incorporate Schertz land use plans, and
approximate growth rates and patterns and refinements, into the regional travel demand model for
development of regional plan consideration. AAMPO works with other regional partners to develop and
Chapter 2. Transportation System Needs
update its regional transportation model, which is used to compare regional policy alternatives. Use of
the regional model by the MTP update allows for the team to "grow" the network and development
outside of Schertz in order to consider the effects on the network within Schertz, while also considering
how the city's growth will impact the network.
Anticipated growth outside of the city area was also used as an input for the transportation model. For
areas outside of the city, the team relied on approved projections from AAMPO. A collaborative meeting
was held with senior staff from the Schertz Engineering, Public Works, and Planning Departments at the
onset of the MTP development effort. This meeting was held to review whether the land uses
incorporated into AAMPO's travel demand model for the Schertz area continued to be valid. Maps of
residential and non - residential land uses and densities were produced from the provided AAMPO model
and reviewed at this collaborative meeting. The participants at the meeting generally concurred that the
land uses represented in the AAMPO 2035 travel demand model were a good representation of the
current status of future land use planning within the City of Schertz, and modified them where they were
considered significantly different.
The AAMPO model was adapted for use in the examination of the transportation needs and the testing of
the implications of potential transportation improvements in the Schertz area. Some adaptations were
made to reflect recently adopted Sector Plans, outcome of the JLUS with Randolph AFB, and recently
approved major developments, including:
• The regional rail district, located in northern Schertz
between FM 3009 and FM 2252 was considered to
be mostly lower density in the AAMPO model. More
recent plans codified in the 2013 Schertz Sector Plan
indicate that the area will include Transit Oriented
Development, with mixed land use realized by the
2040 forecast year.
• Southern Schertz, the area south of Lower Seguin
Road, was mostly undeveloped in the AAMPO
model. The JLUS study recommends that densities
west of FM 1518 should remain at lower densities
compatible with the AFB operations. The model
assumes retail commercial development along 1 -10
and subdivision development between that area and
Lower Seguin Road by 2040. The currently approved
development west of FM 1518 is assumed to be
largely built out by 2025.
• The AAMPO model assumes significant
redevelopment of central Schertz by 2040. Upon
discussion with city staff, and considering the limited
ability for redevelopment under existing zoning, this
was not assumed to be more limited in its extent for
the 2040 model.
Chapter 2. Transportation System Needs
The land use assumptions were subsequently presented and discussed with the CIAC as part of the land
use assumptions. The CIAC then also agreed that the land uses and allocations of growth were
approximately representative enough to use for modeling purposes. A map of land use intensity,
representing approximate densities of population and employment, and how they are represented as
growing between 2010 and 2040 is shown as Figures 8 and 9.
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0
Figure 8. Land Use Intensity, 2010 Figure 9. Land Use Intensity, 2040
t rr r r rr- r r ICI' •
The travel demand forecasting process includes two levels of analysis. The regional demand forecast
model is used to develop forecast travel demand results for weekday travel. This is a four -step model
consisting of:
• Trip generation: the number of person trips generated by given types and densities of land uses
within each Traffic Area Zone (TAZ),
• Trip distribution: how many of the person trips generated in each TAZ will travel to each of the
other TAZs in the metropolitan area,
• Mode Split: which mode of travel the person trips will use, including single occupant auto, transit
where available, and in some cases non - motorized mode such as walking or bicycling, and
• Trip assignment: determining the roadways that will be used for vehicular travel between TAZs.
Chapter 2. Transportation System Needs
This regional model incorporates land use and transportation assumptions for the Alamo Area region
using algorithms for air quality conformity analysis. Figures 8 and 9 show the Schertz study area in the
context of the traffic area zones of the larger regional travel demand network, featuring the coding of
street network to reflect the general level of development density and network connectivity. Roadway
improvements from the existing MTP and known projects or regional impact were modeled to reflect the
corridors with congested conditions.
The TAZs within the study area were taken from the
regional model along with the land uses and amount of
development assumed at the regional level for the
future modeled year. The TAZs were then each analyzed
in relation to the adopted comprehensive plan, sector
plan, adjusted as noted above, and confirmed with the
city and plan advisory group as approximately
representative of future conditions for location of
residential and commercial uses as well as approximate
development intensity. The confirmed TAZs were then
used to calculate vehicle trips which were then loaded
on to the network of thoroughfares from the 2011
adopted MTP (Figure 10), as a basis of analysis.
Chapter 2. Transportation System Needs
Figure 8. 2011 Comprehensive Plan based
Transportation Network - AAMPO
2040 Modeled Results
To assist in the review of the 2040 Schertz travel
demand forecast results, which showed number of
total lanes, daily traffic volumes, as well as LOS
information based on volume -to- capacity (V /C)
ratios. Analyses results, as shown on Figure 11 is
reflective of the areas anticipated to generally
experience delay due to congestion, with
subsequent recommendations to address the
limitations.
The 2040 Schertz results allowed for a look at the
system deficiencies. They also allow an opportunity
to assess alternative ways to address those
deficiencies — informing recommendations on the
network. The network showed significant
congestion at the periphery of the city limits, at the
edges of the local network, and where the network
tied in to 1 -35 and FM 78. The areas internal to
northern, central, and southern Schertz reflected
lighter use, more local use, and less congestion. In
general, areas with grid networks, or more
connectivity options, are shown to function better.
The results point to the importance of additional Figure 9. Schertz Network Modeled Result
connections to the regional network, as well as
additional capacity on select regional arterials, such
as 1 -35, FM 78, and 1 -10. Also notable in the results is the adequacy of the transit - oriented- development
area north of 1 -35, which was representing a much higher density of jobs and households than any other
part of the Schertz, but also a supporting, denser network of streets and a transit node. The results also
point to the importance of the connections to and from the 1 -35 corridor as the area to the east of FM 3009
develops, and the general lack of east west connectivity alternatives to FM 78 — a condition impacted
necessarily by the size and operation of the AFB, but also existing developments and Cibolo Creek to the
west of Central Schertz. Lastly, the results point to the importance of a second connection to southern
Schertz south of FM 78, so that local north -south trips are not required to also travel for a portion on east -
west FM78, which eventually becomes very limiting.
Chapter 2. Transportation System Needs
Transportation Needs and Plan Recommendations
The thoroughfare network is implemented in segments over time. It is envisioned that the majority of the
network is provided through the development process, by developers at the time of subdivision using this
document as a plan, dedicating ROW and using typical standards to construct roadways. Some roadways
may be initially constructed with fewer lanes to meet near term needs, but the ultimate ROW is still
preserved for the future need to expand the roadway for future growth. However, the plan effort is also
an opportunity to examine near term needs that can be implemented to address current needs and needs
anticipated in the near term. This section addresses priority projects that arose through the planning
process or were already under way as the project began.
As seen in the modeling analysis, while the currently committed projects listed above address some of the
roadway needs, there are a number of current and short range needs for roadway, transit, bicycle and
pedestrian modes of transportation that are yet unmet, as discussed earlier in this chapter. The following
paragraphs discuss specific facility needs for each of the modes. Some of these improvement projects
address the specific deficiencies noted in the modeling results described above.
Short -range needs address currently identified capacity, safety and network gap issues and those
anticipated to arise within the next 5 to 10 years. Many of these short -range needs were identified during
meetings with the plan's advisory committees.
The Advisory Committee identified the following current and pending needs:
• Improve FM 1518 from FM 78 to 1 -10 from a two -lane undivided roadway to a four -lane divided
roadway section, with landscaped median, a shared -use path on one or both sides, and sufficient
turn bays at intersections with other arterials.
• Improve access and mobility in central Schertz and FM 78 by proceeding with a Purpose and Need
and preliminary design for a grade separated intersection of FM 78 and FM 3009, bridging the UP
Railway corridor.
• Partner with the City of Cibolo and TxDOT to support their efforts to improve and enhance
FM 1103 as the arterial roadway of choice for traffic movements between 1 -35 and 1 -10.
• Improve Elbel /Borgfeld Road, between Schertz Parkway and Gutierrez Park with a shared -use
path to accommodate non -auto modes. Elbel Road would be a good connection to make due to
the large numbers of students accessing and egressing Samuel Clemens High School at once.
• Expand the network of shared -use paths throughout Schertz to provide increased opportunities
for utilitarian as well as recreational riding.
• Create bike lanes and other designated facilities forthe mobility of basic (average) bicyclists within
the core of Schertz with low cost options like pavement striping and added bicycle signage,
targeting specific road classifications like residential collector streets where there is surplus
pavement, good connectivity to other off - street trails, and good connectivity to civic destinations
such as schools and the Schertz library.
• Roadway design standards call for minimum 5- foot -wide sidewalks on all roadways classified in
the MTP, separated from travel lanes by three feet.
A list of short -, medium -, and long -range needs and general timing of network implementation is included
in Appendix B.
Chapter 2. Transportation System Needs
Chapter 3. Thoroughfare System Plan
The Master Thoroughfare Plan
The recommended plan builds on the transportation principles established in the city comprehensive plan
and the goals and objectives of the first chapter of this MTP, the coordination with neighboring cities,
TxDOT, AAMPO, and input obtained throughout the planning process. Key features of this MTP update of
the comprehensive plan include:
• Building on the prior roadway functional classification system — addition of collector classification
subtypes, and rural sections to provide context sensitive elements
• Modifying the conceptual alignments for unbuilt roadways — to establish a functional basis for
corridor preservation for needed links
• Network connections and continuity additions
• Expanding the shared -use path (AKA hike - and -bike trail) and active recreation system to connect
between existing and planned community assets, and provide for transportation alternatives
Thoroughfare Network
The MTP provides for the long term increased mobility and connectivity needs, and a reduced dependency
on the automobile. The MTP recommendations are part of a continuity of plan efforts, and as needs
change, the plan should be amended to reflect updated information for the preservation of long term
community needs. Transportation planning initiatives should be coordinated with other infrastructure
investments and priorities within the community and with other agencies to leverage the financial
resources and implementation. Figure 12 illustrates the recommended MTP network.
Chapter 3. Thoroughfare System Plan
Street Functional Classifications and Design
Functional street classifications are the hierarchy of streets organized in to a network. Functional
classifications not only create a framework of mobility and connection for regions and cities, but also
provide for minimum design standards according to their intended function. The combination of design
elements of the roadway and associated spaces result in certain ROW widths needed to accommodate
them adequately. These ROW widths are then targets for corridor preservation through county, city, and
state actions to enable the planned infrastructure and respond to growth when it occurs. The following
section outlines the targeted details and function of each of the classifications:
Freeways — The freeway network includes the interstate, U.S., and state highway roadways
controlled by TxDOT. Limited access roadways are those that control access to the facility at
designated locations, typically at other freeways and arterial streets.
Principal Arterials — Principal arterial roadways carry traffic across major segments of the city,
with a primary function of throughput, rather than access. Driveway access onto principal
arterials is often limited by spacing requirements, and parking is prohibited. Some principal
arterials are on the TxDOT system of roadways (typically FM roadways).
Secondary Arterials — Arterial roadways also carry traffic across major segments of the city, with
a primary function of throughput, rather than access. Driveway access onto minor arterials is not
as constrained as on principal arterials, and parking is prohibited. Occasionally a TxDOT system
roadway may meet the secondary arterial classification (FM 1518 north of FM 78).
Collectors - The function of collector roadways is to connect between local roadways and the
network of arterial streets, providing access to neighborhoods and businesses. Collector streets
are differentiated from arterials streets by their length and degree of access to adjacent
development. Collector streets are typically contiguous across one or more arterial roadways,
but seldom more than 1 or 2 miles in length. Driveway access onto collector roadways is seldom
limited in commercial areas and on- street parking is sometimes allowed. Collector roadway cross
sections can range from two -lane streets to three -lane sections for commercial areas. Collector
roadways are often good candidate streets for accommodating bicycles, either in shared lanes or
separate bike lanes. Many configurations of use and lanes are possible for context sensitive
solutions to the needs of the adjacent development, including one -way streets, bike lanes,
parallel parking, or no parking on one or both sides near key developments such as a regional rail
station.
Local Streets - Local roadways will typically be two -way streets, one lane in each direction, with
curbside parallel parking typically on both sides except for adjacent to intersections. This typical
classification provides for minimal traffic flow accommodations.
Chapter 3. Thoroughfare System Plan
Freeways, Limited Access
The freeway is typically uninterrupted with
grade separations at intersections and
ramped entries and exits to and from they
crossroads as on 1 -35. However, limited access r,• {
freeways may also be interrupted for
signalized arterial roadway crossings. a a I I ,
Freeways typically operate at free flow speeds
over 55 mph and have two or more lanes in
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barrier or median separated, or in the
example of the managed lanes under design for 1 -35, can be grade separated from the rest of the corridor
where ROW is constrained. The managed lanes element is intended to help maintain a free -flow speed,
even during times of peak congestion on adjacent facilities. Freeways, especially controlled access, are
typically paralleled by service roads that serve as the interface between the freeway and the adjacent
community's arterial and collector street network.
Source: Figure 11. 1-35 Managed lanes illustrative - View from Schertz Parkway.
Principal Arterials
The recommended ROW for principal arterials ranges from 120 to 130 feet. The ROW is intended to
accommodate higher volumes and levels of mobility, providing substantial regional access and statewide
travel. A ROW of 120 feet allows for four travel lanes and associated spaces. Where six travel lanes are
needed, a typical section of 130 feet can be used.
Urban principal arterial roadways provide the predominant passageways through the urbanized portions
of the community and connect to the regional freeway network, typically providing for curb and gutter
drainage. Intersections are provided at all arterial, collector and local roadways and as needed allowing
for local land access directly to the facility. Intersections with arterial roadways are typically signalized and
provisions made for one or more left turn lanes and occasionally right -turn lanes to facilitate the through
movements along the arterial. Principal urban arterial roadways provide at least two travel lanes in each
direction plus a center median area for separations of traffic. The median area may be used to provide
channelized left -turn lanes, continuous left -turn lanes, and /or streetscape. Where traffic operational
Chapter 3. Thoroughfare System Plan
analyses support the need for greater throughput capacity, a six -lane section may be considered — as is
the case for the ultimate build out of FM 1518 south of FM 78.
Access management practices should be employed to minimize the impacts of property access (i.e.,
driveways) on the principal arterial facility. Sidewalks, five to ten feet in width, should be provided along
either sides of the roadway, buffered from travel lanes. A divided median is key for this classification of
roadway, and a median width minimum of 16 feet is included. A divided median of sufficient width allows
area for dedicated left turn lanes at intersections and provides access management for fewer turning
conflicts, and preservation of traffic flow. The median may be raised, or surfaced depending on the
adjacent land use. Driveway access onto principal arterials should be limited by access management and
spacing requirements, and parking along arterial roadways is generally prohibited. The illustrations below
show typical sections for four and six travel lanes with surfaced medians.
• High degree of regional mobility, higher traffic volumes and operational speeds
• Access is carefully managed
• Curb and gutter section with underground stormwater utilities and drainage
• Examples include Roy Richard Drive (FM 3009), FM 78, FM 1103, and FM 1518 south of FM 78.
Figure 13. Six -Lane Principal Arterial Section
Chapter 3. Thoroughfare System Plan
Secondary Arterial
The ROW for a secondary arterial in Schertz is 90 feet wide. The arterial is intended to accommodate
medium volumes and local mobility, and provide for connections to neighboring communities. Secondary
arterial roadways are intended for local trips, so design speeds should also be notably lower than principal
arterials. A ROW of 90 feet allows for four travel lanes, and space to buffer different travel modes. A
divided median is also important for this classification of roadway, allowing some area for reduced width
left turn lanes at minor intersections and provides access management for fewer turning conflicts.
Additional ROW may be preferred at major intersections. Driveway access to Secondary Arterials should
also be guided by access management and spacing requirements. Parking along secondary arterial
roadways is generally prohibited, unless parallel parking bays are provided in addition to travel lanes,
which may be desirable in a potential mixed -use transit oriented district north of 1 -35. Bicycle
accommodation is intended to be provided on a shared -use path (or hike - and -bike path), buffered from
the roadway.
• Cross -Town mobility
• Accommodates medium traffic volumes and operational speeds
• Managed Access
• Four -lane divided
• Curb and gutter drainage
• Examples include Lower Seguin Road east of FM 1518, Wiederstein /Old Wiederstein Road, and
the east -west portion of Trainer Hale Road.
Figure 1. Secondary Arterial Section — Wederstein Road
Chapter 3. Thoroughfare System Plan
Secondary Rural Arterial
Rural Secondary Arterial roadways carry traffic across significant segments of the city, connect principal
arterials to collectors and accommodate moderate volumes at higher speeds. This section is intended for
use where adjacent, planned land uses are lower intensity, and access points fewer than the urban section
would provide. The recommended ROW for Secondary Rural Arterials is 90 feet and is intended to include
a three -lane section, with two travel lanes and a surfaced median. Travel lanes should be 12 feet wide
with 6- to 8- foot -wide shoulders to accommodate emergency parking, extended site lines, and bicycles.
Wide areas at the edge of paved shoulders provide for stormwater drainage and buffer from the roadway
from adjacent property. Where sidewalks are provided, they should be between the drainage channel and
the edge of the ROW. Driveways should still be guided by access management principles. A two -way left -
turn lane in the center of the section provides buffer distance from oncoming traffic and left turn
opportunities without obstructing the through- movement. An adjacent 20- foot -wide trail easement
allows for accommodating pedestrians and bicycles on a shared -use path (or hike - and -bike path)
sufficiently buffered from the travel way, and opportunities for tree growth.
• Cross -town mobility
• Accommodates medium traffic volumes and higher operational speeds
• Access is managed
• Two -lane divided
• Open section drainage
Examples include Lower Seguin Road west of Hollering Vine and adjacent to Randolph AFB, and Ware
Seguin Road west of FM 1518.
Chapter 3. Thoroughfare System Plan
Collector roadways serve to provide access to higher functional class facilities, access to residential areas,
and provide access and circulation to commercial areas. They are designed for short trips, lower speeds,
and connections between residential and commercial areas. They are differentiated from arterial streets
by their length and degree of access to adjacent development where driveway access is seldom limited.
The recommended ROW for Collector roadways is 70 feet wide. The pavement width of 40 feet is wide
enough to provide different layouts of lane striping to accommodate adjacent uses — whether it is on
street parking, or bike lanes, or a center -turn lane, the width is intended to be flexible over time as needs
change. Three typical sections are provided: one residential section with on street bike lanes, one
commercial section with a middle turn lane for frequent driveways and turn - movements, and one
commercial section with on street parking.
• Collection and distribution of traffic
• Speeds and volumes dependent on adjacent land uses and neighborhoods served
• Access to development and neighborhoods
• Connectivity to arterial and residential collector streets
Typical Residential Collector — 70 -foot ROW: 7 -foot buffered bike lanes accommodate bicycles of all
comfort levels. Examples include Ray Corbett Drive, Live Oak Road, Wiederstein Road west of FM 3009,
Country Club Boulevard, Eckhardt Road, and segments of Ware Seguin Road.
'- •- • • •'
Chapter 3. Thoroughfare System Plan
Typical Commercial Collectors — 70 -foot ROW — applicable in Southern Schertz near 1 -10 and northern
Schertz near 1 -35. The 12- foot -wide outside lanes can accommodate more experienced bicycles. A shared -
used path on one side accommodates less experienced bicycles.
Figure 18. Commercial Collector (TOD) - Example: New Streets in TOD area
LOCI Residential and Commercial/industrial Streets
The primary function of local streets is to provide access to and from properties. Local streets feed to and
from the collector street network, but occasionally may tie directly to arterial streets. The urban local
residential street is described in the Schertz Unified Development Code as a 30 -foot pavement width, with
curb - and - gutter drainage and minimum 5- foot -wide sidewalks on each side of the street, buffered from
the curb. Local residential streets have a 50- foot -wide ROW. Local commercial /industrial streets are
described as 42 feet of pavement, with curb and gutter drainage, 5 -foot sidewalks, and a 60- foot -wide
ROW. Local streets are not illustrated on the MTP map, but are encouraged to be developed to increase
connectivity, lessen block lengths, and encourage active and non -auto modes of travel for people on foot,
pedestrians in wheelchairs, and people on bike.
Chapter 3. Thoroughfare System Plan
Chapter 3. Thoroughfare System Plan
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Chapter 3. Thoroughfare System Plan
Design clines and Special Considerations
There are established standards for design that are utilized by communities across the United States that
have been established based on research and local experience. These are the anticipated guidelines for
implementation of the transportation system plan:
For Roadways:
• American Association of State Highway and Transportation Officials (AASHTO) A Policy on
Geometric Design of Highways and Streets, latest edition
• Transportation Research Board Highway Capacity Manual, latest edition
• Texas Manual on Uniform Traffic Control Devices, latest edition
• City of Schertz Unified Development Code
For Bikeways:
• AASHTO Guide for the Design of Bicycle Facilities
• NACTO Urban Bikeway Design Guide
For Sidewalks and Paths:
• AASHTO Guide for the Planning, Design and Operation of Pedestrian Facilities
For Transit Facilities:
• TRB Transit Capacity and Quality of Service Manual
In addition to these established design standards, there are additional guidelines for design applications
to best suit the current and anticipated conditions along the street corridor.
Complete Streets
One of the planning concepts Schertz should consider to incorporate in future roadway design on key
corridors is a complete streets initiative. The focus of a complete streets initiative is to consider all modes
during the planning, design, construction, operation, and maintenance of the city's street network.
Effective complete streets policies help communities routinely create safe and inviting road networks for
everyone, including bicyclists, drivers, transit users, and pedestrians of all ages and abilities. Instituting a
complete streets policy ensures that transportation planners and engineers consistently design and
operate the entire roadway with all users in mind. For the complete streets policy to be effective, a
program of supporting policies and procedures need to be put in place in the city which could include a
program of land use planning guidelines, project development checklists, established responsibilities for
addressing modal issues, and more specific design and operating standards for implementation and
maintenance. All of the roadways in Schertz have the potential to be complete streets.
Context Sensitive Solutions
Though a roadway corridor on the MTP may be of a particular functional class designation, whether it is a
principal arterial, secondary arterial, or collector, its typical section may transition along its corridor
depending upon the traffic volumes and relation to the adjacent land uses. In many cases, an arterial
roadway may pass through rural into urban and sequentially commercial into residential settings and back
again within a segment of the corridor. The typical sections to be considered for these roadways should
Chapter 3. Thoroughfare System Plan
be sufficiently adaptable to the context of its current surroundings and potential development. Similarly,
the development of land adjacent to arterial roadways should be sensitive to the mobility function of the
corridor. Thus, for each of the roadway classifications in the MTP, multiple typical sections are proposed
for potential application to the corridor context, with multiple possible combinations.
Corridor and Access Management
Access management refers to the practice of coordinating access points to a roadway by considering
specific design criteria for the location, spacing, design and operation of driveways, median openings, and
intersections. The goal of access management is to safely balance access to land development while
maintaining efficiency of the transportation system. This is accomplished through influencing, and in some
cases controlling, the location, spacing, design, and operation of driveways, median openings, and street
connections to a roadway. In general, arterial streets in Schertz show positive access management, with
limited driveways access points and spacing between them, and residential developments accessed
through collector roadways intersecting the arterials at signal controlled intersections. The city deserves
credit for the implementation of many of these practices, and should continue, to the benefit of the
community. The options below are intended to expand the considerations available, and may be applied
to some arterials over time, that have duplicative and /or wider driveways that decrease system efficiency.
In general, as the access to facilities along the roadway is increased, mobility of a roadway is decreased.
Access management influences this process, slowing its progress and in some cases reversing it with
tangible results in order to maintain efficiency of the road and improve traffic safety. The following
guidelines include specific details the city can continue to influence to do so.
Chapter 3. Thoroughfare System Plan
Driveway Spacing
Driveway spacing guidelines limit the number of driveways along a roadway by establishing a minimum
distance between driveways and non - signalized intersections. Spacing requirements help reduce the
probability of crashes as vehicles enter and exit the roadway. The distance between two access points is
measured between the closest edge of pavement of the first access and the closest edge of pavement of
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Figure 19. Driveway and Non - Signalized Intersection Spacing Guidelines
the second access. A balance is found between allowing enough access to serve the adjacent land use,
but not too much access so that it degrades the road performance. Distances can be modified depending
on the intent of the roadway use, for example higher speed roads and anticipated truck traffic, to provide
more time for shifting.
.r -♦ -: r
Raised medians limit cross - street movements and improve traffic flow. They have been proven in studies
sponsored by the Federal Highway Administration (FHWA) to reduce crashes by over 40 percent in urban
areas and over 60 percent in rural areas. Medians also serve as a safe refuge for pedestrians and bicyclists
crossing the street, especially compared to two -way left -turn lanes. The placement of the median opening
depends on the type of thoroughfare system. Priority should be given to thoroughfares providing mobility
and access throughout the entire community. Openings should only be provided for street intersections
or major developed areas. Spacing between median openings must accommodate left -turn lanes with
proper deceleration and storage lengths. Median treatments can take on many different forms, including
full median openings and channelized openings.
Chapter 3. Thoroughfare System Plan
-_ - Driveway Consolidation
Research sponsored by FHWA shows
#, that the density and design of
driveways have a direct impact on
i roadway safety — the more access
connections, the more accidents. The
Aree p keg purpose of driveway consolidation and
spacing is to limit the number of
conflict points while ensuring
convenient and safe access to
businesses. Driveway consolidation
involves the removal of existing access
connections, or driveways, for the
„ primary purpose of improving safety.
Figure 20. Example, Shared Access Easement This technique will impact multiple
stakeholders, typically requiring cooperative agreements between each property owner and governing
agency attempting to consolidate the driveways and in some cases share a driveway, for example, through
a shared access easement. Each driveway presents a potential conflict point, thus, a safer redesign would
use an internal circulation system to funnel roadway traffic through one major access point. Driveway
realignment involves the relocation of driveways so they mirror or offset one another to minimize
potential conflicts.
• • t
Chapter 3. Thoroughfare System Plan
•
Deceleration and acceleration lanes at major
driveways can provide refuge for turning vehicles
while maintaining travel speeds for traffic though
lanes. Auxiliary turn lanes at intersections allow
turning traffic to get out of the way of through traffic
and wait to turn using gaps in opposing traffic. These
treatments increase the capacity and average travel
speed of the roadway, while enhancing driver safety.
Pedestrian Sidewalks /Sidepaths and
Crossings
Pedestrians are a critical user group of intra -city
travel, especially in urban and mixed -use centers.
Well- designed pedestrian environments not only
encourage walking, they separate pedestrians from
vehicular traffic to increase the safety and enjoyment
of this experience. Well- designed, safe, convenient,
and attractive pedestrian environments will increase
the viability of walking as an alternative
transportation mode. Intersections are the most
dangerous pedestrian environments. The location and design of crosswalks, median rests, curb ramps,
and pedestrian signals help to improve the safety and accessibility of pedestrian crossings.
Landscaping provides functional and aesthetic benefits to the streetscape through the use of scale, shade,
and color. Improvements may include shade trees, hanging flower baskets, flower boxes, decorative
signage, and entry features. Planting amenities can require higher maintenance costs than hardscape and
street furniture, but they offer natural beauty and a much grander scale. Landscaping is also used as a
traffic calming device to reduce the speed of automobiles. When street trees are placed along the
sidewalk edge or in the median, their presence creates the appearance of reduced area of the roadway
available to vehicles. This influence has a traffic calming effect.
Bikeway amenities alert motor vehicles and pedestrians of bicycle traffic, while also guiding cyclists to
their proper location on the roadway. Bicyclists also benefit from the other access management
treatments that reduce conflict points and create order and calming effects to traffic flow.
•� 9L#
The ability for the roadway network to operate effectively relies on the ability of intersections to efficiently
process traffic. Operational conditions typically break down when insufficient turn lane capacity is
available to remove turn movements from the traffic stream. To ensure the ability to provide channelized
turn movements, such as a second left -turn or right -turn lane, an additional 22 feet of ROW should be
provided at key major and secondary arterial intersections. To determine the exact dimensional
requirements of specific intersections, a traffic analysis should be conducted at the time of facility
implementation or coordination /approval with the City Engineer.
As currently defined, divided roadways have the ability to accommodate a separate left -turn lane. By
adding approximately 20 feet of width, a second left -turn and separate right -turn bay can be added as
needed to an intersection. Travel lanes of 11 feet typically provide sufficient roadway width for turn
movements.
Critical mobility intersections generally fall where major and minor arterial facilities meet. At these
intersections, the city should require additional ROW via the subdivision and platting process (where
possible) as informed by an operational traffic impact analysis, to allow for additional turn lanes that may
be needed in the future. In high intensity development areas, a traffic analysis should be conducted to
determine the appropriate intersection requirements. Figure 24 illustrates intersection ROW
requirements at critical locations, if not planned for other improvements that have more specific ROW
needs detailed.
Chapter 3. Thoroughfare System Plan
Administration
In the administration and enforcement of the plan, special cases and unique situations will occasionally
arise where existing physical conditions and development constraints in certain areas conflict with the
need for widening of designated thoroughfares to the planned ROW width and roadway cross section.
Such special circumstances require a degree of flexibility and adaptability in the administration and
implementation of the plan. Acceptable minimum design criteria and special roadway cross - sections may
have to be applied in constrained areas where existing conditions limit the ability to meet desirable
guidelines. Where new development occurs, cross sections should be according to the MTP and Unified
Development Code. For redevelopment in areas with existing, constrained ROW, a unique roadway design
determination may be necessary, and is subject to the approval of the City Engineer /Staff, and /or the
Planning and Zoning Commission. The standard roadway cross - sections should be used in newly
developing areas and whenever possible, in existing developed areas subject to the prevailing ROW for
the existing thoroughfare.
Chapter 3. Thoroughfare System Plan
Conclusion
This MTP provides a framework for a transportation system to offer choices in how residents travel, and
includes recommendations for corridor alignments to preserve mobility and connectivity as the
community grows. This plan also serves as a blueprint for transportation investment decisions and
includes opportunities to address current needs and those anticipated in the near term.
The thoroughfare network is implemented in segments over time. It is envisioned that the majority of the
network laid out in this document will be provided through the development process at the time of
subdivision, using this document as a guide. But the network will still need to be managed, guided and
operated through shared responsibilities and partnerships between the city, counties, neighboring cities,
and regional agencies such as AAMPO, VIA, and TxDOT. This plan will be incorporated in to the regional
MTP maintained by AAMPO, and should be considered part of the continuous, comprehensive, and
cooperative planning process nested in the context of the larger efforts.
This plan allows for key improvements, including additional turn lanes at major intersections, an extension
of FM 3009, and support for improvements to FM 1103 and the intersection of FM 1518 and FM 78. These
are critical points in the transportation network for the city, and will support the region as it grows.
Using public resources in an efficient and effective manner includes anticipating growth and making
reasonable allowances for its coordination. The city will continue to grow its network of roads and
corridors as the city does, and balance expansion with maintenance and operation of the existing system
in order to preserve the ability to reach desired goods, services, and activities. Select expansions to the
network will increasingly provide connections and opportunities to drive, but also to walk and bike, thus
reducing the future fiscal burden on residents to provide city services in areas with certain levels of activity
and infrastructure. But care needs to be taken in the implementation to preserve the community
character and seek balance between the need to accommodate growth, yet retain what is distinctive and
best suits the Schertz community.
Chapter 3. Thoroughfare System Plan
Appendices
Appendix A — advisory group and open house presentations material (Attached)
Appendix B — Implementation timelines
Anticipated timeframes for system improvements are outlined below. These include arterial roadways,
primarily, where the majority of collectors are anticipated to be delivered through development.
Collectors that are listed are done so with the anticipation that the city may need to step in to make small
connections not provided through general development.
Project
Four Oaks Lane
Tri- County Parkway
Country Club Boulevard
Old Wiederstein Road
Live Oak Road
Binz- Engleman Road
Schwab Road
Trainer -Hale Road
Roadway Extension
New Construction
Functional
Time
Limits
Class
Frame
FM 3009 to North -South Connector
Time
Project
Limits
Secondary
Functional Class
Frame
Arterial
Years
10 -15
Existing terminus to City Limits
Collector
Years
Secondary
North -South Connector
FM 3009 to North -South Connector
Arterial
Secondary
5 -10
(near FM 2252)
1 -35 to Old Wiederstein Road
Arterial
Years
North and South Connector
Arterial
15+ Years
10 -15
(S. Schertz)
Schaefer Road to Trainer Hale Road
Arterial
Principal Arterial
Years
North and South Connector
North -South Connector to Cibolo Creek (Cibolo)
Arterial
15+ Years
(S. Schertz)
FM 78 to Schaefer Road
Principal Arterial
15+ Years
East -West Connector (near
Old Nacogdoches Road)
Hubertus Road to Schwab Road Extended
Principal Arterial
15+ years
New Street (near Pfeil
Road)
Pfeil Road to Binz Engleman
Collector
15+ Years
North -South Connector to Cibolo Creek (City
Secondary
RAF - Burnette
Limits)
Arterial
15+ Years
Project
Four Oaks Lane
Tri- County Parkway
Country Club Boulevard
Old Wiederstein Road
Live Oak Road
Binz- Engleman Road
Schwab Road
Trainer -Hale Road
Roadway Extension
Functional
Time
Limits
Class
Frame
FM 3009 to North -South Connector
Collector
1 -5 years
Secondary
10 -15
FM 3009 to FM 2252
Arterial
Years
10 -15
Existing terminus to City Limits
Collector
Years
Secondary
10 -15
FM 3009 to North -South Connector
Arterial
Years
Maske Road to Schertz Parkway
Collector
15+ Years
Rural Secondary
Loop 1604 (San Antonio) to Ware Seguin Road
Arterial
15+ Years
Principal
1 -35 to City Limits
Arterial
15+ Years
Secondary
North -South Connector to Cibolo Creek (Cibolo)
Arterial
15+ Years
Appendices
Lane Additions /Expansions
Project
Limits
Functional Class
Time Frame
Highway/
1 -35 Managed Lanes
San Antonio to FM 1103
Freeway
1 -5 Years
FM 1518
FM 78 to 1 -10 (may include bridge over FM 78)
Principal Arterial
1 -5 Years
FM 1103
1 -35 to City Limits
Principal Arterial
5 -10 Years
Secondary
Connector Road
1 -35 and Old Wiederstein Road
Arterial
5 -10 Years
Secondary
Old Wiederstein Road
North -South Connector to FM 1103
Arterial
10 -15 Years
Secondary
Lower Seguin Road
FM 1518 to Cibolo Creek
Arterial
10 -15 Years
Rural Secondary
Lower Seguin Road
Loop 1604 (San Antonio) to FM 1518
Arterial
10 -15 Years
Secondary
Schaefer Road
FM 1518 to North South Connector
Arterial
10 -15 Years
Rural Secondary
Graytown Road
San Antonio City Limits to 1 -10
Arterial
10 -15 Years
Secondary
Schwab Road
1 -35 to New Street (South of 1 -35)
Arterial
10 -15 Years
Scenic Lake Drive
1 -10 to Graytown Road
Collector
15+ Years
FM 1518 to Trainer Hale Road /North -South
Secondary
Trainer Hale Road
Connector
Arterial
15+ Years
Secondary
FM 1518
Maske Road to FM 78
Arterial
15+ Years
Secondary
Green Valley Road
Eckhardt Road to Schertz ETJ limit
Arterial
15+ Years
East -West connector to New Street, New
Secondary
Engel Road
Braunfels ETJ
Arterial
15+ Years
a••- no
Appendix C — Crash data exhibit, detail.
2011 Sthertz
® r
Data: Texas Peace Officer's Crash
Freeway , city Report / TxDOT Crash Records
..x°.. ,. Principal Arterial 120' ROW WV Typical ETJ information System
lrtiorArtedal ' R« W Typical year time period 1/12 - 111
ollectors 60' ROW Typical
Other Reads
Appendix D — Alternatives Considered
A critical task for update of the MTP was assessment of existing arterial alignments and consideration
additional and alternate alignments for planned roads. Connection to adjacent communities updated,
adopted MTPs formed an initial screen, with connections between Cibolo, Universal City, Selma, New
Braunfels, and San Antonio updated.
Additional consideration was given to the Binz - Engleman corridor connection with San Antonio, with
several alternatives developed in sketch level, and a meeting was held with San Antonio staff to determine
which alignment was least impactful to environmental features, existing development, and would serve
the transportation corridor connection objective. This alternative was forwarded on to the plan's Advisory
Group for the draft MTP that was presented to the public in the open house. Alternatives considered are
included as Figure 25.
Figure 23. Binz-Engleman to San Antonio Connection Alternatives considered 0
Consideration was given for the planned connection of Schertz
Parkway north to Batcave Road, a residential collector roadway,
in the City of Garden Ridge. Analysis showed that the
connection, while beneficial from a functional spacing and
connectivity perspective, was not supported by a connection in
plans by Garden Ridge, which would make connection difficult
if not prohibited. Also, two additional at -grade crossings would
be needed. It was determined that the connection was not
critical for vehicular access, as Doerr Lane is one half of a mile
to the east, and existing grade separated crossings of the
railroad lines located on FM 3009 just east of Doerr Lane. Figure
26 shows the alignment considered for removal.
Appendices
Figure 24. Schertz Parkway, North
connection consideration
Given the clear -zone requirements of Randolph AFB, and the
conclusions of the JLUS study, additional consideration for an
alternative alignment for Lower Seguin Road was considered, to
realign the roadway parallel to the existing alignment, approximately
1,500 feet to the south, so as to avoid the critical clear zone of the
runways. However, it was determined that the cost of such a
realignment would be too costly to support acquisition of new
alignment for reconstruction of the existing thoroughfare with this
update.
A new connection from Central Schertz to Universal City was also
considered, in the location of Masee Road, approximately. The
location was determined to be in the jurisdictions between Universal
City and Selma, and therefore out of the scope of this plan. However,
for discussion purposes, where a connection across Cibolo Creek
between 135 and FM 78 would be useful for local and non -auto trips,
it was determined that neither Selma nor Universal City have active
plans to make such a connection. Further, the land use pattern on the
west side of the creek, in Universal City, is predominantly existing
single family residential neighborhoods, which could be significantly
disrupted by a new arterial connection.
This update also allowed for the reconsideration of the adopted
alignment of the planned, new arterial connection between FM 78
and 1 -10. This continues a long- standing conversation regarding the
connection, which has been planned for since prior to the 2002
Comprehensive Land Plan. Prior to that, connection was shown on
plans by the City of San Antonio. The primary purpose of the
connection in the plan update remains to preserve a feasible
alignment from development, so that a connection can be made when
needed. This update considered both the future need of the
connection, public input, and alignment.
,.
t
Formic 3.2
Thoroughfare
Master Plan
All
Comprehensive
Land flan
�:k 'f sch3 ,�4'Y35:
Figure 25. Excerpt, 2002 Master
Thoroughfare Plan, connection
Illustrating the concept for extension of
FM 3009,
Figure 27. Route alternatives
considered for Southern Schertz,
preliminary, 2015
Appendices
Traffic stopped for train — intersection of FM 3009 and FM 78. Illustrates the confluence of transportation
modes need to maintain mobility and connectivity in central Schertz despite increasing travel demand and rail
disruption.
Figure 29. Alternative Alignment connection to FM 3009.
Illustrative composite modified from FM 3009 E Study, 2007.
11$041
F
ieure 28 Arteri� irce FM 3009 E Study, 2007
Appendices
Appendix E - Traffic Volumes and Travel Demand Model Results
Appendices
U••• •
f+-il
No El
I
SS(C�H[�C1RZ�['7L
Date:
6/2/2017
M
City of Schertz City Council
Information Item:
City of Schertz Pension Plan Overview and Analysis
Description and overview of the City's pension plan provisions, financial
health, and comparison of other Cities' pension plans.
Prepared By:
James Walters
Finance Director
City of Schertz
1400 Schertz Parkway Schertz, Texas 78154 210.6191000 T N,,riz,com
City Pension Plan Description:
Schertz has been a member of the Texas Municipal Retirement System (TMRS)
since 1993. TMRS was created by the State of Texas for municipal employees in
1947 with the TMRS Act, Subtitle G, Title 8 of the Texas Government Code and is
overseen by a six - member board of trustees appointed by the Governor, with
consent of the Senate. TMRS has 872 pension plans with 222,223 employees
enrolled. Of the 1216 cities in Texas in 2015, only 377 are not members in TMRS.
Of those 377, only 15 have populations over 5,000 and only 6 are larger than
Schertz. Those 6 cities are Houston, Dallas, Austin, Fort Worth, El Paso, and
Galveston.
It is a common practice for government entities in Texas to have pension plans for
their employees. 96% of cities with populations over 5,000 have chosen TMRS as
their plan of choice. It is important that Schertz has a plan to remain competitive in
the labor market to bring the best people to serve the community. Retirement plans
can be a deciding factor for a desired workplace.
There are 2 types of retirement plans: defined contribution and defined benefit.
Examples of defined contribution plans are 401(k) and IRA's where money is
deposited into an investment portfolio and at retirement people are limited to what
they can withdraw based on the account's balance. Defined benefit pension plans
offer a benefit based on other factors and guarantee a payment amount for life.
Some defined benefit pension funds state they will pay an individual the average
of their last 5 years' salary in retirement, or some other calculation factor.
TMRS is a hybrid defined benefit pension plan. Each employee has their own
TMRS account with their contributions and the City's contributions in their name
like a defined contribution plan. However, TMRS guarantees an amount upon
retirement, like a defined benefit plan, calculated by each employee's account
balance. Since the payout is based on the account balance, the larger the balance
in the employee's account the greater amount TMRS will pay out throughout
retirement. This is the only type of retirement plan offered by TMRS and the terms
of the plan are limited.
Cities can elect to join TMRS but are not required to. Austin is not part of TMRS
and has their own retirement system. Also certain sections of a city's employee
base can be in TMRS while others are not. San Antonio is a member of TMRS but
has a separate pension for its Fire and Police employees.
As a member city, all employees that work over 1,000 hours are automatically
enrolled in the program. Seasonal and temporary employees are excluded.
Contributions are mandatory for enrolled employees and the employer. In Schertz
the employee contribution rate is 7% of their paycheck and the City matches this
at 200% (2:1).
1400 Schertz Parkway 8chert2, Texas 781:54 210.61 91000
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In order to keep the city's contribution and pull retirement from TMRS, employees
must be enrolled for at least 5 years. This is called becoming "vested ". If an
employee leaves the City before becoming vested they are refunded their
contributions but they lose all contributions made by the City. Once an employee
is vested and are no longer working for Schertz in a TMRS eligible position, they
can receive retirement benefits from their TMRS account once they reach 20 years
of service or are at least age 60.
Schertz has also enrolled in a supplemental death benefit offered by TMRS. Active
employees receive a death benefit equal to their annual salary and retired
employees receive a benefit equal to $7,500.
TMRS Terms and Benefits:
Description TMRS Options Schertz
Matching Ratio City contributions 100 %, 150 %, 200 % **
matched to employee 200%
contributions
Retirement Age or length of service Age 60 Age 60 or
Eligibility required before 20 or 25 years 20 years of
receiving retirement of service service
benefits. Must be
vested
Supplemental Additional Death Benefit
Active Active and
Death Benefits Active Employees
Employees Retired
receive a benefit equal
and /or I��I Employees
to their annual salary.
Retired
Retired employees
Employees
receive a benefit equal
to $7,500
*Set the 7% rate in 2007 from 5%
* *Increased the Matching Ratio to 200% from 150% in 2005
1400 Schertz Parkway Schertz, Texas 78154 210.6191000 � r
2 of 8
COMMUNITY
SERVICE
SCH11F IRTZ I OPPORTUNITY
Benchmark and Local City Plans:
Contr. Matching Retirement COLA Death Funded
Rate Ratio Requirements Benefit Ratio
New Braunfels 7% 200% 5yr/Age 60, 20yr 70% Both 76.3%
Georgetown 7% 200% 5yr/Age 60, 20yr 30% Both 83.0%
Pflugerville 7% 200% 5yr/Age 60, 20yr 70% Both 80.4%
Temple 7% 200% 5yr/Age 60, 20yr 70% Both 83.2%
San Marcos 7% 200% 5yr/Age 60, 20yr 70% Both 79.9%
Round Rock 7% 200% 5yr/Age 60, 20yr 70% Both 83.0%
San Antonio 6% 200% 5yr/Age 60, 20yr 70% None 86.4%
Live Oak 7% 200% 5yr/Age 60, 20yr 70% Both 82.4%
Cibolo 7% 200% 5yr/Age 60, 20yr 70% Both 84.3%
Seguin 7% 200% 5yr/Age 60, 20yr 70% Both 79.7%
Universal City 7% 200% 5yr/Age 60, 20yr 70% Both 70.6%
Schertz 7% 200% 5yr/Age 60, 20yr 70% Both 73.2%
Of TMRS' 872 plans, 22% have the exact same plan provisions as the City of
Schertz and 39% have the same contribution rate and matching ratio, the largest
factors of the retirement benefit. As seen above, this includes almost all of Schertz'
benchmark and surrounding cities.
TMRS Pension Funding Status:
Based on the plan outline and employee data, TMRS calculates the amount the
City should have in its account today to fund employees' retirement. This is called
the "Total Pension Liability". What the City actually has in the account today is
called the "Plan Fiduciary Net Position". If what Schertz should have in the
account is greater than what it actually has, the difference between the two is called
the "Net Pension Liability". This is the amount the City needs to add to the
pension account at TMRS to fully fund all the future retirements. TMRS
recalculates the balances in all of their Cities every December 31 st. The City of
Schertz funding status for the past 3 years is shown below:
2016 2015 2014
Plan Fiduciary Net Position $44,121,457 $38,499,857 $36,412,844
Net Pension Liability $16,175,026 $16,619,375 $13,816,207
Funding Ratio 73.2% 69.9% 72.5%
*numbers shown are from the City of Schertz' Comprehensive Financial Report FY 2015-16 and the TMRS
2016 Actuarial Report
As seen in the table, the City of Schertz does have a Net Pension Liability. To
close this gap, TMRS sends Schertz a rate to pay each year that is designed to
fully close the gap in a maximum of 30 years. The current rate TMRS has Schertz
pay is 16% of payroll. This rate includes the 200% employee contribution match,
1400 Schertz Parkway Schertz, Texas 78154 1k 210.6191000
3 of 8
the supplemental death benefit, and the amount required to reduce the Net
Pension Liability. TMRS feels confident this rate will fully fund the pension liability
and the City of Schertz always pays this full rate.
The City has visited with TMRS and they do not recommend paying additional
funds to pay down the Net Pension Liability faster. As long as Schertz pays the
recommended rate, the Net Pension Liability will be paid down in manageable
increments and allow the City to use its funds elsewhere.
Why does the City of Schertz have a Net Pension Liability?
If an employee starts working for the City today, there shouldn't be a net pension
liability for them. As mentioned in the City Pension Plan Description section, the
retirement benefit is calculated by the amount the employee and city contribute.
Basically, the amount the city should have for the new employee (Total Pension
Liability) will equal what the city has for the new employee (Plan Fiduciary Net
Position).
Much of City of Schertz' Net Pension Liability comes from the decision to make
plan changes retroactive. When the City went from a matching contribution of
150% to 200% it was applied to all employees accounts as if they always were
getting 200 %. This increased the retirement benefit but since funds were not put
in at a 200% match, it created a Net Pension Liability. TMRS allows these
retroactive plan changes and makes cities pay that balance off with a higher
contribution rate set to pay off the Net Pension Liability within 30 years or less.
City of Schertz Funding Ratio History:
As of Funding Description /Explanation
Dec 31, Ratio
2005 67.1 % Matching ratio increased to 200%
2006 61.8%
2008 50.8%
2010 58.8%
2012 67.8%
2014 72.5%
2016 73.2 %p
Above is the funding ratio history since 2005. At a 100% Funding Ratio the plan
would be fully funded and Schertz would not have a Net Pension Liability. The
lowest point came in 2007, after the City increased its matching ratio from 150%
1400 Schertz Parkway Schertz, Texas 78154 210.6191000 01 s,An r3z. c,J "ro
4 of 8
to 200% of the employees' contribution and after increasing the required employee
contribution rate from 5% to 7 %. These changes were retroactive throughout all
employees' service history. This means the Total Pension Liability was now
calculated as if employees and employer had always put in 7% of their paychecks
and it was always matched at 200 %, respectfully. However, since neither the
employees nor the employer had put in those funds, it created a gap that the City
had to pay back. The City took on the whole debt and did not require employees
to make back payments for the difference between their 5% and 7% contributions.
That gap is the Net Pension Liability.
Since that time the City has been increasing its funding ratio. The only 2 years that
the funding ratio has dropped since 2004 were from changes TMRS made to their
actuarial calculations to be more accurate and conservative. By making their
calculations more conservative, TMRS can create or increase cities' Net Pension
Liability.
If TMRS changes its actuarial method, the estimated time employees will retire and
how long they will draw on benefits, it could affect the Net Pension Liability. In
2013, TMRS changed its calculation method to compensate for people having
longer life spans and needing to draw on their retirement for a longer period of
time.
For the 2015 Funding Ratio decrease, TMRS lowered the Discount Rate 0.25% to
6.75 %, which assumes less growth from investments. Below is sensitivity analysis
provided by TMRS that shows what Schertz' Net Pension Liability would be
assuming different discount rates. This shows what a small 1 % average change in
the investment return can do to the Net Pension Liability.
Discount Discount Discount
Rate 5.75% Rate 6.75% Rate 7.75%
*numbers shown are from the City of Schertz' Comprehensive Financial Report FY 2015 -16
How do Cities in TMRS reduce their Net Pension Liability?
TMRS calculates a rate for each of its member cities to pay to reduce, and
eventually remove, their Net Pension Liability. This rate is designed to close the
gap within a maximum of 30 years. For Schertz in 2016 that rate was 16% of
payroll. These rates are adjusted each year to compensate for market or
employment changes. To be a member of TMRS, Cities must pay their assigned
rate every year or risk being removed from the system.
Cities can also pay in additional above their assigned rate. In a visit with TMRS by
Schertz staff, TMRS indicated they do not recommend this method as the
1400 Schertz Parkway 8chert2, Texas 78154 2101.619.1 t1C1t1 r;, .., con-)
5 of 8
calculated rate will accomplish this goal and the funds can be better spent on other
municipal purposes.
The City plans to continue paying the full prescribed rate given to us by TMRS. By
doing so the funding ratio will continue to improve until it reaches 100 %. At that
point there will not be a Net Pension Liability for Schertz.
Is having a Net Pension Liability Uncommon?
The answer is no, it is not uncommon for a public pension fund in Texas to have a
Net Pension Liability. As a whole, TMRS itself is 86.3% funded as of December
31, 2016. Only 3 public pension funds in Texas are fully funded: Arlington
Employees Deferred Income Plan, Refugio County Memorial Hospital District
Retirement Plan, and Plano Retirement Security Plan. These are standalone
pension funds like TMRS. Other pension funds in Texas are in much worse shape.
The Dallas Police & Fire Pension System was in the news recently, which has a
low funding ratio of 45.7% with Net Pension Liability of $3.2 billion. The annual
contribution rate for the Dallas Police & Fire Pension System for employees is 7%
while the employer must contribute an amount equal to 30.53% of payroll or a
436% match. For the Dallas Police & Fire Pension System, the primary cause of
their shortfall was questionable investments and generous benefits changes. Now
the system has to replenish what was lost in its investments and come up with
additional funds to pay the promised benefits.
The Houston Municipal Employee Pension is another example of a low funding
ratio pension fund that is in crisis. This fund is only 54.19% funded and has $2.1
billion Net Pension Liability. This was caused by their pension board agreeing to
let Houston not pay the full necessary contribution rate for a number of years. Now
Houston is planning to issue a $1 billion in debt to replenish its pension fund. By
comparison, the Houston Firefighters Pension is 89.38% funded because they
denied the request for lower contribution payments from the city.
TMRS as stated is 86.3% funded and has a $4.1 billion Net Pension Liability. A
much better ratio but higher Net Pension Liability than Dallas and Houston. TMRS'
Net Pension Liability per employee enrolled in is $18,830 per member versus
Dallas' $331,849 and Houston's $79,839 per member; a much smaller amount.
That Liability is spread through a much larger base and more members and cities
funding the pension.
TMRS investment portfolio is diversified in low risk securities using various indexes
and have no more than 20% of the assets in any one category of investment. A full
breakdown of their investments can be found on the TMRS website. TMRS also
has lower expected return on investments of 6.75% to Dallas' 7.25 %. If
1400 Schertz Parkway Schertz, Texas 78154 210:61 9.1001 sc.,horlz z.. ,,rn
6 of 8
investments underperform in a year or over time, it will affect TMRS less than it
would Dallas.
TMRS also assigns the amount each City must pay into the pension fund. This
amount is mandatory and is required each year to be paid and is designed to make
steady progress in reaching a 100% funding ratio. By not paying the calculated
rate, Houston caused their liability to grow. TMRS does not give Cities that option.
In Texas, there are many police and fire pension funds that are less than 60%
funded. In Schertz, the police and fire members do not have their own separate
pension plan and are included in TMRS, currently funded at 73.2 %.
A full list of public pension funds in Texas and their funding ratios can be found
online at the Texas Comptroller's website. A link can be found on
www.schertz.com at the Finance page below the Pension Transparency section.
For a direct link: tt s: / /comtro9ier. texas._ ov /appiication.ph /aension
Within TMRS there are many small cities that have a funding ratio of 100% or
higher. Most of the medium and large cities are not quite at 100 %. Some examples
include:
Fundina Ratio Active
Pasadena 92.3% 970
Missouri Citv 97.1% 322
San Juan 101.0% 209
*Sample of Cities with funding ratios over 90% and at least 200 employees
Above shows the largest of cities in TMRS with over 90% funding ratios. San Juan
is the only City in TMRS with more than 200 employees to be fully funded. This
city only has a 6% contribution rate, 150% matching ratio, requires a minimum of
25 years of service to retire if under age 60, and has supplemental death benefits
for both active employees and retirees. Their benefit plan choices could be a factor
that helped them to reach the 100% mark. Missouri City has an identical plan to
the City of Schertz in terms of employee contribution, matching ratio, supplemental
death benefits, and retirement eligibility and is almost at 100% funding. In 2010,
Missouri City was 82.5% funded. This City had a well established second
retirement fund that was transferred into TMRS in 2010 allowing them to have a
higher funded ratio. The City of Schertz did not have the funds to combine or pay
into TMRS when the city made retroactive changes to benefits, forcing Schertz to
make up the difference over a longer period of time. Retroactive changes are
allowed by the TMRS Act and the contribution rate is TMRS' recommended
method to close the gap.
1400 Schertz Parkway 8cheruz Tees 78154 210.619.1000 ""fiTqtZ, .., ,
7 of 8
Having a Net Pension Liability is a common thing for cities. It is important that cities
have a plan to reduce their Net Pension Liability. For members of TMRS, that plan
is to pay the recommended rate each year. TMRS requires each of its members
to pay their assigned rate, which is calculated to reduce the Net Pension Liability,
and does not allow its members to pay anything less. By paying their
recommended rate, Schertz' funding ratio increased from 46.2% in 2007 to 73.2%
in 2016; a 27% increase in 9 years. TMRS also uses conservative calculations that
will reduce the Net Pension Liability fluctuation in negative market conditions. This
allows the fund to be safer and more secure for its members.
htt s:llwww.te astribune.or /2Ol7/O4/l7/s in- debates- escalatin -dallas-houston-
ension- woes - fester/
itt s:// www .daliasnews.cominewsldaiias -cit _ hall 12017 /02 /051dallas- houston-
pension- problems- houston- actuall - soivin
1400 Schertz Parkway 7k Scheftz� Texas 78154
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210.6101006
Workshop Item
CITY COUNCIL MEMORANDUM
City Council Meeting: June 6, 2017
Department:
Subject:
Mayor /Council
Discussion regarding Council
Rules of Conduct and Procedure
Discussion and review of the current Council Rules of Conduct and Procedure.
FISCAL IMPACT:
None
RECOMMENDATION:
None
ATTACHMENTS:
City Council Rules of Conduct & Procedure
CITY OF SCHERTz
CITY COUNCIL,
RULES OF CONDUCT AND PROCEDURE
These Rules of Conduct and Procedure (these "Rules ") are intended to provide an
understandable and workable structure for City Council meetings.
These Rules shall serve to aid the conduct of public business at Council meetings, to facilitate
communication at Council meetings among Councilmembers and between Councilmembers and
City staff and members of the public, and to promote confidence in the citizens that their
government is performing its duties with the highest of ethical standards and with a genuine
interest in the well -being of the community.
There Rules are in all events subject to the City Charter and applicable provisions of State law,
including the Texas Open Meetings Act.
As a part of these Rules, the Council has established the following Code of Conduct for the
Mayor and all Councilmembers:
• Address the merits of the issues — no personal attacks
• Focus on representing the interests of all citizens.
• Attempt to resolve personal conflicts among Councilmembers internally before
speaking publicly.
• Assume positive intentions don't look for hidden agendas.
• Observe the City's written Rules of Conduct and Procedure.
• When others are speaking, listen with an open mind.
• Recognize that inappropriate public disclosure of confidential information can be
detrimental to the City and its citizens.
• Understand that "majority rules ". Once a vote is taken, if you were in the
minority agree to disagree and move on. Recognize that a majority view, when
expressed in a vote, becomes an expression of City policy.
• Coordinate all requests of the City staff through the City Manager.
11 -21 -2016 Revised
CITY OF SCIIERTZ
CITY COUNCIL
RULES OF CONDUCT AND PROCEDURE
These Rules of Conduct and Procedure (these "Rules ") are intended to provide an
understandable and workable structure for City Council meetings.
These Rules shall serve to aid the conduct of public business at Council meetings, to facilitate
communication at Council meetings among Councilmembers and between Councilmembers and
City staff and members of the public, and to promote confidence in the citizens that their
government is performing its duties with the highest of ethical standards and with a genuine
interest in the well -being of the community.
There Rules are in all events subject to the City Charter and applicable provisions of State law,
including the Texas Open Meetings Act.
As a part of these Rules, the Council has established the following Code of Conduct for the
Mayor and all Councilmembers:
• Address the merits of the issues — no personal attacks
• Focus on representing the interests of all citizens.
• Attempt to resolve personal conflicts among Councilmembers internally before
speaking publicly.
• Assume positive intentions don't look for hidden agendas.
• Observe the City's written Rules of Conduct and Procedure.
• When others are speaking, listen with an open mind.
• Recognize that inappropriate public disclosure of confidential information can be
detrimental to the City and its citizens.
• Understand that "majority rules ". Once a vote is taken, if you were in the
minority agree to disagree and move on. Recognize that a majority view, when
expressed in a vote, becomes an expression of City policy.
• Coordinate all requests of the City staff through the City Manager.
11 -21 -2016 Revised
3.1
Page
3.2
ARTICLE 1.
3.3
Recessed Meetings .............................................................................. ............................... 3
AUTHORITY
Adjourned Meetings ............................................................................ ............................... 3
1.1
City Charter ......................................................................................... ...............................
1
1.2
Effective Date; Amendment ............................................................... ...............................
1
ARTICLE 2.
4.1
Mayor ................................................................................................... ..............................3
GENERAL RULES
Call to Order ....................................................................................... ............................... 3
2.1
Meetings to be Public .......................................................................... ...............................
1
2.2
Attendance .......................................................................................... ...............................
1
2.3
Minutes of Meetings ........................................................................... ...............................
1
2.4
Questions to Contain One Subject ...................................................... ...............................
2
2.5
Right to the Floor ................................................................................ ...............................
2
2.6
City Manager ...................................................................................... ...............................
2
2.7
City Attorney ...................................................................................... ...............................
2
2.8
City Secretary ...................................................................................... ...............................
2
2.9
Officers and Employees ...................................................................... ...............................
2
2.10
Rules of Order ..................................................................................... ...............................
2
2.11
Suspension of Rules ............................................................................ ...............................
2
2.12
Amendment to Rules ........................................................................... ...............................
2
2.13
Matters Not Addressed by Rules ........................................................ ...............................
2
ARTICLE 3.
TYPES OF MEETINGS
3.1
Regular Meetings ................................................................................ ............................... 2
3.2
Special Meetings ............................................................................ ............................... 2 &3
3.3
Recessed Meetings .............................................................................. ............................... 3
3.4
Adjourned Meetings ............................................................................ ............................... 3
3.5
Executive Sessions .............................................................................. ............................... 3
3.6
Emergency Meetings .......................................................................... ............................... 3
ARTICLE 4.
PRESIDING OFFICER AND DUTIES
4.1
Mayor ................................................................................................... ..............................3
4.2
Call to Order ....................................................................................... ............................... 3
4.3
Preservation of Order .......................................................................... ............................... 3
4.4
Rulings by Presiding Officer .............................................................. ............................... 3
4.5
Questions to be Stated ......................................................................... ............................... 3
4.6
Substitution of Mayor ......................................................................... ............................... 3
ARTICLE 5.
APPOINTMENT PROCEDURES
5.1 Appointment Procedure for the Mayor Pro Tern ................................ ............................... 4
5.2 Appointment Procedure for a Councilmember .............................. ............................... 4 &5
11 -21 -2016 Revised i
TABLE OF CONTENTS
(continued)
9.1
Page
9.2
ARTICLE 6.
9.3
Motion Procedures ......................................................................... ............................... 8 &9
ORDER OF BUSINESS
Point of Privilege ................................................................................ ............................... 9
6.1
Agenda .............................................................................................. ............................5 &6
9.6
6.2
Communication to Mayor and Council ............................................... ...............................
6
6.3
Approval of Minutes ........................................................................... ...............................
6
6.4
Presentations by Members of Council ................................................ ...............................
6
6.5
Consent Agenda .................................................................................. ...............................
6
9.12
ARTICLE 7.
9.13
To Count the Vote ............................................................................. ............................... 11
CONSIDERATION OF ORDINANCES, RESOLUTIONS, AND MOTIONS
To Take Action or Reconsider an Action; Main Motions ................ ............................... 11
7.1
Printed, Typewritten, or Electronic Form ........................................... ...............................
6
7.2
City Manager Review ......................................................................... ...............................
6
7.3
City Attorney to Approve ................................................................... ...............................
7
7.4
Funding ...........................................................................:................... ...............................
7
7.5
Reading of Caption Only .................................................................... ...............................
7
7.6
Ordinances -Two Readings; Emergencies ........................................ ...............................
7
7.7
Recording of Votes ............................................................................. ...............................
7
7.8
Vote Required ..................................................................................... ...............................
7
7.9
Tie Vote .............................................................................................. ...............................
7
7.10
Numbering Ordinances and Resolutions ............................................ ...............................
7
7.11
Ordinance Passage Procedure ............................................................. ...............................
7
ARTICLE 8
RULES OF DECORUM
8.1
Recognition by presiding officer ........................................................ ...............................
7
8.2
Order ................................................................................................... ...............................
7
8.3
Presiding Officer ............................................................................ ............................... 7 &8
8.4
Improper References to be Avoided ................................................... ...............................
8
8.5
Interruptions ........................................................................................ ...............................
8
ARTICLE 9.
MOTIONS AND MEETING PROCEDURES
9.1
Motions ............................................................................................... ............................... 8
9.2
Debate ................................................................................................. ............................... 8
9.3
Motion Procedures ......................................................................... ............................... 8 &9
9.4
Point of Privilege ................................................................................ ............................... 9
9.5
Point of Procedure or Order ................................................................ ............................... 9
9.6
To Appeal a Ruling ...................................................................... ............................... 9 &10
9.7
To Recess .......................................................................................... ............................... 10
9.8
To Withdraw ..................................................................................... ............................... 10
9.9
To Postpone or Extend ...................................................................... ............................... 10
9.10
To Refer ............................................................................................ ............................... 10
9.11
To Amend .................................................................................. ...............................
10 &11
9.12
To Limit or Close Debate or "Call the Question" ............................. ............................... 11
9.13
To Count the Vote ............................................................................. ............................... 11
9.14
To Take Action or Reconsider an Action; Main Motions ................ ............................... 11
11 -21 -2016 Revised ii
TABLE OF CONTENTS
(continued)
Page
9.15 To take action or Rescind motion ..................................................... ............................... 11
9.16 To Take Action; Main Motions ................................................. ............................... 11&12
9.17 Effect of Abstentions .................................................. .............................12
ARTICLE 10.
ENFORCEMENT OF DECORUM
10.1 Warning ............................................................................................... .............................12
10.2 Removal .............................................................................................. .............................12
10.3 Resisting Removal ............................................................................ ............................... 12
10.4 Motions to Enforce ........................................................................... ............................... 12
10.5 Adjournment .............................................................................. ............................... 12&13
ARTICLE 11.
CREATION OF COMMITTEES, BOARDS, AND COMMISSIONS
11.1 Standing Committees ........................................................................ ............................... 13
11.2 Special Committees .......................................................................... ............................... 13
ARTICLE 12.
CITIZENS' RIGHTS
12.1
Addressing the Council ..................................................................... ............................... 13
12.2
Manner of Addressing the Council — Time Limit ............................. ...............................
13
12.3
Personal and Slanderous Remarks .................................................... ...............................
13
12.4
Public Hearings .......................................................................... ...............................
13&14
12.5
Written Communications .................................................................. ...............................
14
12.6
Hearing of Residents ......................................................................... ...............................
14
ARTICLE 13.
COUNCIL AND STAFF RELATIONS ,
13.1
City Manager to Provide Information ............................................... ...............................
14
13.2
City Manager's Responses to Requests ..................................... ...............................
14 &15
13.3
Directions to City Manager ............................................................... ...............................
15
13.4
City Manager's Duty to Inform ........................................................ ...............................
15
13.5
Customer Concerns ........................................................................... ...............................
15
13.6
City Manager /Council Relations ....................................................... ...............................
15
11 -21 -2016 Revised 111
'
FIRM I
._ NOW -
1.1 City Charter. Section 4.09 (d) of the City Charter provides that the Council shall, by
ordinance, determine its own rules and order of business.
1.2 Effective Date; Amendment. These Rules shall be in effect upon their adoption by the
Council and until such time as they are amended or new rules are adopted. In the event
of a conflict between these Rules and the Charter, the Charter shall govern over these
Rules. In the event of a conflict between these Rules and State law, State law shall take
precedence.
ARTICLE 2.
GENERAL RULES
2.1 Meetings to be Public. All meetings of the Council and all meetings of committees
composed of a quorum of the Council shall be open to the public as provided by State
law, except when State law allows closed or executive sessions for certain limited topics.
2.2 Attendance. Councilmembers shall attend all meetings of the Council. Absence of a
Councilmember from a meeting shall be managed in accordance with 2.2 B.
A. Quorum. Four members of the Council, not including the Mayor, shall constitute a
quorum. In the absence of the Mayor, the Mayor Pro Tem or other presiding officer
shall be counted for purpose of determining the existence of a quorum. If a quorum is
not present, those in attendance will be named, and they may recess to a later time as
permitted by State law or may hear business before them, taking no official action.
B. Absences. In the event a Councilmember is unable to attend a meeting of the
Council, the Councilmember shall notify either the Mayor or the City Secretary as
soon as they become aware that they will be unable to attend. Notification may be
accomplished via e -mail or telephone and must include the reason for the absence.
The City Secretary shall annotate the Councilmember's absence and the reason
therefore in the minutes of the meeting from which the Councilmember is absent.
Council approval of the subject minutes shall ratify the absence and the reason given
therefore and thus excuse the absence. If a Councilmember raises an objection to the
absence or the reason given therefore at the time the minutes are to be approved, the
matter may be place on a future agenda for debate, discussion and further
consideration.
2.3 Minutes of Meetings. An account of all proceedings of the Council shall be kept by the
City Secretary and shall constitute the official record of the Council. Such minutes, after
being approved by the Council (except any closed or executive session portion), shall be
open to public inspection. The City Secretary shall provide an index showing the action
of the Council in regard to all matters before to it at both regular and special meetings. A
recording or "certified agenda" of each closed or executive session shall be made and
maintained as required by State law.
11 -21 -2016 Revised I
2.4 Questions to Contain One Subject. All questions submitted for a vote shall contain only
one subject. If two or more subjects are involved, any Councilmember may require a
division, if the subjects can be reasonably divided.
2.5 Right to the Floor. Subject to Section 8.5, any Councilmember or member of City staff
desiring to speak shall be recognized by the Mayor (or the presiding officer in the
Mayor's absence) at an appropriate time, and shall confine his/her remarks to the subject
under consideration or to be considered.
2.6 City Manager. The City Manager or the Acting City Manager shall attend all meetings of
the Council unless excused. The City Manager may make recommendations to the
Council and shall have the right to take part in all discussions of the Council, but shall
have no vote. The City Manager shall be notified of all special meetings of the Council.
2.7 City Attorney. The City Attorney shall attend all meetings of the Council as required by
the Council or as requested by the City Manager, and shall, upon request of the Council
or the City Manager, give an opinion, either written or oral, on questions of law.
2.8 City Secretary. The City Secretary or the Deputy City Secretary shall attend all meetings
of the Council, unless excused, and shall keep the official minutes.
2.9 Officers and Employees. Any officer or employee of the City, when requested by the
City Manager, shall attend meetings of the Council. If requested to do so by the City
Manager, they shall present information relating to matters before the Council.
2.10 Rules of Order. Part 8 of these Rules shall govern the proceedings of the Council.
2.11 Suspension of Rules. Any provision of these Rules not required by the Charter or State
law may be temporarily suspended by a majority vote of the Councilmembers who are
present. The vote of each person on any such suspension shall be entered in the minutes.
2.12 Amendment to Rules. These Rules may be amended, or new rules adopted, by a duly
adopted ordinance.
2.13 Matters Not Addressed by Rules. Issues of the conduct or procedure of public meetings
not addressed by these Rules, the Charter, or State law shall be determined by the Mayor
(or the presiding officer in the Mayor's absence).
ARTICLE 3.
TYPES OF MEETINGS
3.1 Regular Meetings. The Council shall hold regularly scheduled meetings as provided by
the Code of Ordinances, Part II, Section 2 -2. The Council may also hold regularly
scheduled meetings which may be designated by the Council as "workshop" sessions.
3.2 Special Meetings. Special meetings may be called by the Mayor, the City Manager, or
any three (3) members of the Council. The call for a special meeting shall be filed with
the City Secretary in written form, except that announcement of a special meeting during
any regular meeting at which all members are present shall be sufficient notice of such
11 -21 -2016 Revised 2
special meeting. The call for a special meeting shall specify the day, hour, and place of
the special meeting and shall identify the subject or subjects to be considered.
3.3 Recessed Meetings. Subject to State law, any meeting of the Council may be recessed to
a later time, provided that no recess shall be for a longer period than until the next regular
meeting.
3.4 Adjourned Meetings. Any meeting of the Council that has been adjourned may not be
reconvened except by a motion to reconsider prior to any Councilmember's departure
from the Council chamber. See Sections 9.3 and 9.4.
3.5 Executive Sessions. Executive or closed sessions may only be held in accordance with
State law.
3.6 Emergency Meetings. In case of emergency or urgent public necessity, an emergency
meeting may be called as a special meeting as set forth in Section 3.2, however, an
emergency meeting may not be held unless authorized by, and notice is given in
accordance, with State law.
ARTICLE 4.
PRESIDING OFFICER AND DUTIES
4.1 Mme. The Mayor, if present, shall preside as Mayor at all meetings of the Council. In
the absence of the Mayor, the Mayor Pro-Tem shall preside. In the absence of both the
Mayor and the Mayor Pro -Tem, the most senior Councilmember (by time of service on
the Council) present shall be the chairperson.
4.2 Call to Order. Each meeting of the Council shall be called to order by the Mayor, or in
the Mayor's absence, by the Mayor Pro -Tem. In the absence of both the Mayor and the
Mayor Pro -Tem, the meeting shall be called to order by the most senior Councilmember
(by time of service on the Council) present.
4.3 Preservation of Order. The presiding officer shall preserve order and decorum, prevent
personalities from becoming involved during debate or the impugning of members'
motives, and confine Councilmembers in debate to the question under discussion.
4.4 Rulings by Presiding Officer. The presiding officer shall rule on points of privilege,
points of procedure or order, and withdrawals of motions, subject to the right of any
member to appeal to the Council as set forth in Article 9 of these Rules. See Sections
9.3, 9.4, 9.5, 9.6, and 9.8.
4.5 Questions to be Stated. The presiding officer shall state all questions submitted for a vote
and announce the result. A roll call vote shall be taken on all votes.
4.6 Substitution of Mayor. In the event the Mayor must relinquish the chair, the Mayor shall
call upon the Mayor Pro -Tem to preside if the Mayor Pro -Tem is present. If the Mayor
Pro -Tem is not present, the Mayor may call upon the most senior Councilmember (by
time of service on the Council) present to preside, but such substitution shall not continue
beyond adjournment of that meeting.
11 -21 -2016 Revised 3
0-9101
(a) The Council will discuss, and with a majority vote, appoint the Councilmember to
serve as the Mayor Pro Tern for the City.
(b) The appointed Mayor Pro Tern must be a Councilmember and must meet the
qualifications of Section 4.02 of the City Charter. In addition, to be appointed to
the position of Mayor Pro Tem, a Councilmember must be an elected member of
Council.
(c) Term dates for the Mayor Pro Tem position will begin in February and Augu�t (M
each year (the election dates offset by three (3) months). Terms will sequential
rotate according to Councilmember place. I
(d) If the Councilmember place that is up for appointment as Mayor Pro Tern is
vacant or is held by a Councilmember who is not qualified to serve as Mayor Pro
Tem, the Mayor Pro Tern appointment will go to the next qualified
Councilmember.
(f) The appointed Mayor Pro Tern may be removed • Council • a two-thirds
majority vote of the members of Council at any time during his or her term.
5.2 Appointment Procedure for a Councilmember.
(a) The Council may appoint a Councilmember to a vacant seat as authorized by
Section 4.06 of the City Charter.
(b) The Council will announce and advertise on the City's website and in the City's
newspaper of record that applications are being accepted for a vacant position on
Council.
(c) A due date for applications to be submitted will be set.
(d) Applicants must meet the qualifications for a Councilmember set forth in Section
4.02 of the City Charter.
(e) Applications will be received by the City Secretary's office and distributed to all
Councilmembers.
(f) An interview date will • set and posted for a public meeting.
(g) Interviews of prospective candidates will be held in a public forum by a quorum
of Councilmembers.
11-21-2016 Revised 4
(h) Councilmembers will discuss, and appoint by majority vote, the new member of
Council at either the same meeting as the interviews or at a subsequent Council
meeting.
(i) The Council is the final judge of whether a candidate is qualified to serve as a
Councilmember as set forth in Section 4.03 of the City Charter.
0) Council reserves the right to alter this procedure at any time by resolution or rule.
ARTICLE 6.
ORDER OF BUSINESS
6.1 Agenda. The City Manager and the City Secretary shall prepare an agenda for each
meeting of the Council. Items may be placed on the agenda by the City Manager (or in
his absence any Assistant City Manager), the Mayor, or any Councilmember, except that
a Councilmember directing that an item or items be placed on an agenda must do so in
open session, during a properly posted meeting of the Council. Items placed on the
agenda by the City Manager (or in his absence any Assistant City Manager) may be
removed only by the City Manager (or any Assistant City Manager) and he /she may do
so at any time that permits the agenda for the Council meeting to be properly posted by
the City Secretary's Office under the Texas Open Meetings Act. Items placed on an
agenda by the Mayor may be removed only by the Mayor, and he /she may do so at any
time that permits the agenda for the Council meeting to be properly posted by the City
Secretary's Office under the Texas Open Meetings Act. Items placed on the agenda by a
Councilmember may be removed only by that specific Councilmember, and he /she may
do so at any time that permits the agenda for the Council meeting to be properly posted
by the City Secretary's Office under the Texas Open Meetings Act.
(a) Information Required. Any item to be on the agenda must be provided to the
City Manager pursuant to a procedure established and modified by the City
Manager from time to time. Each item on the agenda must contain sufficient
information so that full disclosure of the item to be addressed is present so as to
alert the Council and the public of the topic to be considered.
(b) Order of Listing Items; Sponsor and Responsible Staff. The agenda shall list all
items for consideration in a format recommended by the City Manager. The name
of the person or persons placing an item on the agenda and the name of any
expected staff presenter shall be stated on the agenda.
(c) Copy Provided to Mayor and Council Members. The City Secretary shall furnish
the Mayor and each Councilmember a copy of the agenda, including the proposed
ordinances, resolutions, petitions, notices, or other materials as required. Copies
of attachments and background material will generally be provided for the initial
presentation only and should be retained by the Mayor and the Councilmembers
until such time as the item is finalized.
(d) Copy Available to Public. A copy of the agenda, with or without attachments as
determined by the City Manager, shall be made available to the public at City
11 -21 -2016 Revised 5
Hall prior to the meeting. Copies of the agenda shall be available to the public at
the meeting.
(e) Order; Exception. The ordinances, resolutions, and other proposed actions shall
be taken up and disposed of by the Council in the order listed in the agenda,
subject to the right of the presiding officer to take up matters in a different order.
6.2 Communication to Mayor and Council. The City Manager shall provide the Council with
a copy of each ordinance or resolution and appropriate analysis of items proposed to be
acted upon by the Council at a meeting. These communications shall be delivered to the
Mayor and Councilmembers along with the agenda. This information should also be
retained by the Mayor and Councilmembers until such time as the item is finalized. Staff
members, in making presentations to Council at a meeting of the Council, should
endeavor to restrict their presentations to five (5) minutes, excluding responses to
questions by the Mayor and /or Councilmembers.
6.3 Approval of Minutes. Minutes may be approved without public reading if the City
Secretary has previously furnished the Mayor and each Councilmember with a copy
thereof.
6.4 Presentations by Members of Council. The agenda shall provide a time when the Mayor
and each Councilmember may bring before the Council any business that person believes
should be brought up during the "Requests by Mayor and Councilmembers" and
"Announcements by Mayor and Councilmembers" portions of the agenda. These matters
need not be specifically listed on the agenda unless the person desiring to make a
comment knows prior to posting of the agenda that he /she will make such comment. In
response to an unposted comment, there (1) may only be a statement of factual
information in response, (2) a recitation of existing City policy, or (3) discussion
regarding a proposal to place the subject on the agenda for a subsequent meeting.
6.5 Consent A eg nda. At the direction of the City Manager (or in his absence an Assistant
City Manager) with respect to items believed to be non - controversial, the City Secretary
shall place multiple items on a "Consent Agenda" portion of the agenda, subject to the
right of the Mayor or any Councilmember to request at the meeting that any one or more
of such items be removed from the Consent Agenda for individual consideration. First
readings of ordinances shall in all events be posted for individual consideration and shall
not be included on the Consent Agenda.
ARTICLE 7.
CONSIDERATION OF ORDINANCES, RESOLUTIONS, AND MOTIONS
7.1 Printed, Typewritten, or Electronic Form. All ordinances and resolutions shall be
presented to the Council only in printed, typewritten, or electronic form.
7.2 City Manager Review. All ordinances and resolutions shall be reviewed by the City
Manager or his designee.
11 -21 -2016 Revised 6
7.3 City Attorney to Approve. All ordinances and resolutions shall be approved as to form
and legal content by the City Attorney, when requested by the Mayor or the City
Manager.
7.4 Funding. All actions authorizing an expenditure of money shall include the exact source
of the funds to be expended.
7.5 Reading of Caption Only. Upon being introduced, each proposed ordinance or resolution
shall be read by caption only.
7.6 Ordinances —Two Readings; Emergencies. Ordinances introduced at a Council meeting
shall not be finally acted upon until at least the next regular meeting, except that
immediate action may be taken upon an emergency as determined by the Council in
accordance the Charter or State law.
7.7 Recording of Votes. The ayes and nays shall be taken upon the consideration of all
ordinances and resolutions and shall be entered in the minutes of the Council.
7.8 Vote Required. Approval of every ordinance, resolution, or motion, unless otherwise
required by these Rules, the Charter, or State law, shall require the affirmative vote of
four (4) Councilmembers who are present and eligible to vote.
7.9 Tie Vote. In the event of a tie in votes on any motion, the Mayor shall cast the decisive
vote in accordance with Section 4.05 of the Charter. Other Councilmembers acting as
presiding officer shall not be restricted to voting only in the event of a tie.
7.10 Numbering Ordinances and Resolutions. After approval of a resolution or an ordinance
on second reading or on a single reading as an emergency, the City Secretary shall assign
a number to each ordinance or resolution within the records of the City.
7.11 Ordinance Passage Procedure. After passage, an ordinance shall be signed by the
presiding officer and shall be attested by the City Secretary or Deputy City Secretary, and
it shall be filed and thereafter preserved in the office of the City Secretary.
ARTICLE 8.
RULES OF DECORUM
8.1 Recognition by presiding officer. Subject to Section 8.5, No person shall address the
Council without first being recognized by the presiding officer.
8.2 Order. While the Council is in session, the Councilmembers must preserve the order and
decorum of the meeting, and a Councilmember shall neither, by statement or otherwise,
delay or interrupt the proceedings or the peace of the Council or disturb any other
Councilmember while speaking or refuse to obey the orders of the presiding officer.
Councilmembers are expected to remain on the dais during a Council meeting unless they
have good cause to vacate.
8.3 Presiding Officer. The Mayor or the Mayor Pro -Tem or such other member of the
Council who is serving as the presiding officer may participate in debate, subject only to
such limitations of debate as are the rights and privileges of a Councilmember by reason
11 -21 -2016 Revised 7
of such Councilmember acting as the presiding officer. If the presiding officer is
engaged in debate and is, at the insistence of four (4) Council members, abusing the
position of the presiding officer, the presiding officer must relinquish the chair to the
Mayor Pro -Tem, or in his /her absence, to the next most senior Councilmember (by time
of service on the Council) present. The Mayor Pro -Tem or such other member, other
than the Mayor, who is serving as presiding officer may move, second, and debate from
the chair, subject only to such limitations of debate as are the rights and privileges of a
Councilmember by reason of the member acting as the presiding officer.
8.4 Improper References to be Avoided. When a Councilmember has the floor pursuant to
Section 2.5 or 8.5, he /she shall avoid all references to personalities and indecorous
language.
8.5 Interruptions. A Councilmember, once recognized, shall not be interrupted by the Mayor
or another Councilmember when speaking unless it is to raise a point of privilege
(Section 9.4) or a point of procedure or order (Section 9.5), or to enter a motion to
withdraw a previously- stated motion (Section 9.8), or as otherwise provided in these
Rules. If a Councilmember, while speaking, is interrupted as set forth herein, the
Councilmember so interrupted should cease speaking until the question is determined.
ARTICLE 9.
MOTIONS AND MEETING PROCEDURES
9.1 Motions. A Councilmember, after he /she obtains the floor, or the Mayor may make a
motion on the particular subject of discussion or a procedural point as permitted. A
"Second" to the motion, if required, must be made by a Councilmember who did not
make the motion within a reasonable but brief time period. The Mayor may not
"Second" a motion. A motion or a "Second" merely implies that the maker of the motion
and the person who "Seconds" agree that the motion should come before the meeting and
not that he /she necessarily favors the motion. Without a "Second ", if required, the
motion dies.
9.2 Debate. Debate, if permitted, must be limited to the merits of the issue under discussion
as stated by the presiding officer.
9.3 Motion Procedures. There are twelve (12) types of motions in three (3) categories:
Meeting Conduct Motions (4 types), Disposition Motions (7 types), and Main Motions
(1 type) *. When any motion is pending, any motion listed above it on the chart below is
in order; those below it are out of order.
Sections 9.3 through 9.14 are included by permission of Donald A. Tortorice, The Modern Rules of Order,
ABA Publishing, 2nd Edition.
11 -21 -2016 Revised 8
Motion
May
Interrupt
Speaker
Second
Required
Debatable
Amendable
Resolved
by Chair
No Vote
Affirmative
Vote by 4
Council-
members
2/3
Vote
A. Meeting Conduct Motions
1. point of privilege
yes
no
no
no
yes
no
no
2. point of procedure or order
yes
no
no
no
yes
no
no
3. to appeal a ruling
no
yes
yes
no
no
yes
no
4. to recess
no
yes
yes
yes
no
yes
no
B. Disposition Motions
5. to withdraw
yes
no
no
no
yes
no
no
6. to postpone
no
yes
yes
yes
no
yes
no
7. to refer
no
yes
yes
yes
no
yes
no
8. to amend
no
yes
yes
yes
no
yes
no
9. to limit or close debate or
"call the question"
no
yes
yes
yes
no
no
yes
10. to extend debate
no
yes
yes
yes
no
yes
no
11. to count the vote
no
yes
no
no
no
no
no
C. Main Motions
12. to reconsider
yes
yes
if original
motion
was
debatable
no
no
yes
no
13. to rescind
no
yes
yes
yes
no
no
yes
14. to take action
no
yes
yes
yes
no
Yes * **
no
Mandatory if seconded; no vote required
Unless a greater vote is required by the Charter or State Law
9.4 Point of Privilege. A point of privilege, sometimes called a point of personal privilege, is
a communication from a Councilmember to the presiding officer, drawing urgent
attention to a need for personal accommodation. For example, the point may relate to an
inability to see or hear, a matter of comfort, a matter of requested convenience, or an
overlooked right of privilege that should have been accorded to the Councilmember(s).
In essence, it is a call to the presiding officer for the purpose of assuring a
Councilmember's convenient and appropriate participation in the meeting. Because of its
urgent nature, a point of privilege can interrupt a speaker. Because it is addressed to the
attention of and action by the presiding officer, it cannot be debated or amended, and no
vote is required.
Mandatory if seconded; no vote required
11 -21 -2016 Revised 9
9.5 Point of Procedure or Order. A point of procedure, sometimes called a point of order, is a
question addressed to the presiding officer, no seconding is required, and either inquiring
into the manner of conducting business or raising a question about the propriety of a
particular procedure. It is simply an inquiry and is resolved by correction or clarification
by the presiding officer. A point of procedure can interrupt a speaker. Because it is
addressed to the attention of and action by the presiding officer, a second is not required,
and it cannot be debated or amended, and no vote is taken.
9.6 To Appeal a Ruling. Decisions or rulings of the presiding officer are final on questions
of procedure, except that any ruling by the presiding officer's ruling can be appealed to a
vote of the Council. Whenever a Councilmember questions the appropriateness or
essential fairness of the presiding officer, that member can appeal the ruling to a vote of
the meeting. If, however, a motion is out of order as a matter of law (not a proper subject
of the meeting, improper notice given, etc.), the presiding officer's ruling cannot be
appealed. A motion to appeal cannot interrupt a speaker. To prevent frivolous appeals, a
second is required. The motion is subject to debate (which should be brief) and, by its
nature, is not amendable. To overrule a procedural decision of the presiding officer, an
affirmative vote of four (4) Councilmembers is required.
9.7 To Recess. A motion to recess requests a brief interruption of the meeting's business,
usually so that an ancillary matter can be addressed, or simply to provide a needed break.
Unless stated in the motion, the period of recess is decided by the presiding officer. If
necessary, a recess can extend the meeting from one day to another, subject to State law.
The motion cannot interrupt a speaker, and a second is required. It is debatable, it can be
amended, and an affirmative vote of four (4) Councilmembers is required.
9.8 To Withdraw. Only the maker of the motion can make a motion to withdraw it. It is
essentially a communication to the presiding officer that the maker is withdrawing his /her
proposal. This is the maker's privilege; thus, it does not require a second. Because the
withdrawal motion obviates discussion, it can interrupt a speaker. In addition, because
another Councilmember later can make a similar motion, a withdrawal motion is not
subject to debate, amendment, or vote. The presiding officer should simply state that the
motion is withdrawn, and the meeting should proceed with a new treatment of the issue at
hand —or a new issue.
9.9 To Postpone or Extend. These motions may arise from a need for further information, a
matter of convenience, or for any other reason that will enable the Council to deal with
the issue more effectively during the same meeting or at a later time. Unless otherwise
specifically provided in the motion itself, a postponed or extension motion can be
renewed at a later appropriate time during the meeting or, if properly posted, at a later
meeting. This motion cannot interrupt a speaker. It requires a second, it is debatable, and
it is amendable (particularly as to postponement, timing), and an affirmative vote of four
(4) Councilmembers is required.
9.10 To Refer. A motion to refer is typically used to submit an issue to a committee, usually
for study leading to a subsequent recommendation. Because it ordinarily disposes the
motion for purposes of the current meeting, a motion to refer is subject to the same rules
that apply to a main motion. (See Section 9.14). This motion cannot interrupt a speaker,
11 -21 -2016 Revised 10
and a second is required. It is debatable and amendable, and an affirmative vote of -four
(4) Councilmembers is required.
9.11 To Amend. A motion to amend proposes a change in the wording of a motion then under
consideration. When a motion to amend is pending and an amendment to the amendment
is proposed, the presiding officer should focus discussion on the latest amendment,
resolve that question, then proceed to the first amendment before continuing discussion
on the main motion. Votes on amendments are thus in reverse order of the sequence in
which they are proposed. A motion to amend cannot interrupt a speaker. It requires a
second, and it is debatable and amendable. An affirmative vote of four (4)
Councilmembers is required for approval of the amendment. Note that State law may
restrict amendments to proposals that are required to be set forth in the notice of the
meeting.
9.12 To Limit or Close Debate or "Call the Question". Because the extent to which an issue is
discussed rests primarily with discretion of the presiding officer, it is the presiding officer
who carries the burden of ensuring that adequate time and discussion are given to
differing points of view. A motion to limit or close debate is therefore an overruling of
the presiding officer's determination. A motion to close debate is the same as a motion to
"call the question ". Because this motion affects the most fundamental right of any
Councilmember, the right to speak one's views, it is the only procedural motion that
requires an affirmative vote of two - thirds of participants voting.
9.13 To Count the Vote. A motion to count the vote should be limited to those circumstances
where the convenient hearing of "yeas" and "nays" cannot clearly resolve the issue. It
represents the right of a Councilmember to have a vote demonstrated by count. That
count can be directed by the presiding officer either as a showing of hands or a standing
of voting members while the vote is recorded. Upon completion of the count, the
presiding officer announces the result —and final disposition of the issue voted upon.
This motion cannot interrupt a speaker. It requires a second; it is neither debatable nor
amendable; and, because of the importance of the matter, it should be considered
mandatory; thus, no vote is required.
9.14 Motion to Reconsider. Allows a main motion to be brought back before the City Council
for consideration. May be made only at the meeting at which the vote to be reconsidered
was taken. It may be made by any member of City Council. Any City Council member
may second it. It can be made while any other question is pending, even if another
member has the floor. It requires a majority vote to pass. A motion may only be
reconsidered twice. If the reconsideration is moved while another subject is before the
City Council, it cannot interrupt the pending business, but, as soon as the pending
business has been disposed of the motion has the preference over all other main motions
and general business of the agenda. In such a case the Mayor does not state the question
on the reconsideration until the immediately pending business is completed.
9.15 Motion to Rescind. The motion to rescind is a main motion without any privilege, may
only be made when there is nothing else before the City Council and must be made at the
same meeting at which the subject matter of the motion was considered and it requires a
two - thirds vote of the City Council members. It cannot be made if a motion to reconsider
has been previously made. The motion to rescind can be applied to votes on all main
11 -21 -2016 Revised 11
motions with the following exceptions: votes cannot be rescinded after something has
been done as a result of that vote that the City Council cannot undo; or, where a
resignation has been acted upon, or one has been appointed to, or expelled from, a
committee or office, and was present or was officially notified. In the case of expulsion,
the only way to reverse the action afterwards is to restore the person to the committee or
office, which requires the same preliminary steps and vote as is required for the original
appointment.
9.16 To Take Action; Main Motions. Main motions state proposed policy or action on a
substantive issue being considered by the Council. As such, the motion is an initial call
to take particular action. Although lowest in precedence among all motions, main
motions are clearly the most important: through their content, the business decisions of
the Council are determined. A main motion can be made only when a prior main motion
has been disposed of. It cannot interrupt a speaker; a second is required; it is debatable
and amendable; and an affirmative vote of four (4) Councilmembers is required unless a
greater vote is prescribed by the Charter or State law.
9.17 Effect of Abstentions; action on required Abstentions; Effect of non - required
Abstentions. The following rules shall apply when a Council Member abstains from
voting on an item:
When the Council Member is Legally Obligated to Abstain.
When a Council Member is legally obligated to abstain from voting pursuant to Texas
Local Government Code Chapter 171, a local ordinance or the City Charter then the
Council Member shall leave the dais and exit City Council Chambers until such time as
the debate and vote on the item has been concluded. The City Secretary shall record that
the Council Member left the room and abstained from the vote in the official minutes and
there shall be no other effect.
When the Council Member as no Le a�gation to Abstain from Voting.
When a Council Member has no legal obligation to abstain from voting then an
abstention shall be recorded in the minutes as an abstention and shall procedurally be
treated as a "no" vote.
ARTICLE 10.
ENFORCEMENT OF DECORUM
10.1 Warning. All persons other than a recognized speaker shall, at the request of the
presiding officer, be silent. If, after receiving a warning from the presiding officer, a
person persists in disturbing the meeting, the presiding officer may order the person to
leave the meeting. The Chief of Police, or such member or members of the Police
Department or other persons as the presiding officer may designate, shall be sergeant -at-
arms of the Council meetings. If the person so requested does not leave the meeting, the
presiding officer may order the sergeant -at -arms to remove such person.
10.2 Removal. Any designated sergeant -at -arms shall carry out all orders and instructions
given by the presiding officer for the purpose of maintaining order and decorum at the
11 -21 -2016 Revised 12
Council meeting. Upon instruction of the presiding officer, it shall be the duty of the
sergeant -at -arms to remove from the meeting any person who intentionally disturbs the
proceedings of the Council (or successor provision of law).
10.3 Resisting Removal. Any person who resists removal by the sergeant -at -arms shall be
charged with violating Section 42.05 (a) of the Texas Penal Code.
10.4 Motions to Enforce. Any Council member may move to require the presiding officer to
enforce these Rules and the affirmative vote of a majority of the Councilmembers present
and eligible to vote shall require the presiding officer to do so.
10.5 Adjournment. In the event that any meeting is willfully disturbed by a person or groups
of persons so as to render the orderly conduct of such meeting unfeasible and when order
cannot be restored by the removal of the individuals who are creating the disturbance, the
meeting may be adjourned and the remaining business considered at the next regular or a
special meeting or, subject to State law, may be recessed to a set time and date.
ARTICLE 11.
CREATION OF COMMITTEES, BOARDS, AND COMMISSIONS
11.1 Standing Committees. The Council may create committees, boards and commissions to
assist in the conduct of the operation of the City government with such duties as the
Council may specify not inconsistent with the Charter, the Code of Ordinances, or State
law. Membership and selection of members shall be as determined by the Council if not
specified by the Charter, the Code of Ordinances, or State law. No person may
concurrently serve on more than one Board unless, by virtue of his /her position on the
Council, he /she also holds a position on another Board. Persons related within the second
degree by affinity or consanguinity to the Mayor or any member of the Council shall not
be eligible to serve on a standing committee. No standing committee so appointed shall
have powers other than advisory to the Council or to the City Manager, except as
otherwise specified by the Charter, the Code of Ordinances, or State law.
11.2 Special Committees. The Council may, as the need arises, authorize the appointment of
"ad hoc" Council committees. Except where otherwise specifically provided by the
Charter, the Mayor and the City Council shall appoint the members of the special
committees. Any committee so created shall be given a "mission statement" directing its
activities. Any special committee shall cease to exist upon the accomplishment of the
special purpose for which it was created or when abolished by a majority vote of the
Councilmembers present and entitled to vote.
ARTICLE 12.
CITIZENS' RIGHTS
12.1 Addressing the Council. Any person desiring to address the Council by oral
communication shall first secure the permission of the presiding officer.
12.2 Manner of Addressing the Council — Time Limit. Each person addressing the Council
shall speak at the podium into the microphone (or at another designated location), shall
give his/her name and address in an audible tone of voice for the record, and, unless
11 -21 -2016 Revised 13
further time is granted by the Council, shall, subject to Section 12.4 below, limit his/her
remarks to three (3) minutes or less. All remarks shall be addressed to the Council as a
body, and not to any individual member thereof. No person, other than members of the
Council or City staff (when requested by the presiding officer) and the person having the
floor, shall be permitted to enter into any discussion, either directly or through the
members of the Council, unless requested or approved by the presiding officer. No
questions shall be asked the Councilmembers, except through the presiding officer.
Responses to questions may be limited as required by State law.
12.3 Personal and Slanderous Remarks. Any person making personal, impertinent, or
slanderous remarks, or who shall become boisterous, either while addressing the Council
or otherwise while in attendance at a Council meeting, may be requested to leave the
meeting, pursuant to Article 10 of these Rules, and may be removed from the meeting if
necessary for the conduct of the remainder of the meeting.
12.4 Public Hearings. After being recognized by the presiding officer, interested persons, or
their authorized representatives, may address the Council with respect to the subject
matter of a public hearing being conducted. The presiding officer may establish
procedures at a public hearing to limit the amount of time (which, unless modified by the
presiding officer, shall be as set forth in Section 12.2 above) interested persons may
speak, subject to the Councilmembers' right to appeal the presiding officer's ruling
pursuant to Section 9.6. Subject to modification by the presiding officer, and subject to
the Councilmembers' right of appeal pursuant to Section 9.6, the normal order of a public
hearing is as follows: (i) the opening of the hearing and the establishment, if any, of a
modified public hearing procedure by the presiding officer; (ii) address to the Council by
any interested person(s); (iii) discussion by the Mayor and Councilmembers, including
requests for information from City staff or any person(s) who addressed the Council; and
(iv) action by the Council, if any is posted on the agenda relating to the hearing.
12.5 Written Communications. Interested persons, or their authorized representatives, may
address the Council by written communication in regard to any matter concerning the
City's business or over which the Council has control at any time by direct mail or by
addressing the City Secretary, who shall, on the request of the writer, distribute copies to
the Councilmembers.
12.6 Hearing of Residents. There shall be included on the agenda of each City Council
meeting an item labeled "Hearing of Residents ". After being recognized by the presiding
officer, members of the public (giving precedence to residents of the City) may address
the Council on items on or not on the agenda at that time, providing they have completed
the "Hearing of Residents" form, unless authorized by the presiding officer. The form
shall be made available to persons wishing to address the Council prior to the calling of
the meeting to order and such completed form shall be made available to the presiding
officer prior to the calling of the meeting to order. The persons signed up for "Hearing of
Residents" must speak during the "Hearing of Residents" portion of the meeting.
Councilmembers and members of City staff may not discuss unposted items nor take any
action thereon other than to (1) make a statement of factual information, (2) make a
statement of existing City policy, or (3) discuss placing the item on a future agenda.
Persons speaking shall be subject to the time limits set forth in Section 12.2, unless
otherwise authorized by the presiding officer.
11 -21 -2016 Revised 14
ARTICLE 13.
13.1 City Manager to Provide Information. The City Manager is directly responsible for
providing information to all the Councilmembers concerning any inquiries by a specific
Councilmember. If the City Manager or his staff s time is being dominated or
misdirected by a Councilmember, it is his responsibility to inform the Mayor or the
Council as a whole.
13.2 City Manager's Responses to Requests. The City Manager is expected to respond in a
timely manner to the Council and Councilmember's requests. When information is
requested, the City Manager will estimate a reasonable time frame for collecting the
requested information.
(a) If the City Manager disagrees with the request, he should say so and explain his
position.
(b) If the City Manager disagrees with individual directives, he should initiate
clarification of the Council's will with regard to the individual
Councilmember's request.
(c) The City Manager may delegate responsibility for the response as necessary and
appropriate, but the City Manager will be responsible for its receipt by the
Council in a timely manner.
(d) The City Manager should maintain a checklist and timetable for requests and
other directives of the Council.
(e) All Councilmembers will be provided the same written information when any
matter under consideration may be of general concern to the Council. There will
be no preferential dissemination of information by the City Manager or his staff.
13.3 Directions to City Manager. During meetings of the Council, unless a vote is taken, a
consensus of the Councilmembers present will be required to direct the City Manager to
take any action.
13.4 City Manager's Duty to Inform. The City Manager is responsible for keeping the
Council informed. The Council should be provided weekly reports outlining progress on
outstanding issues as well as information on new issues and opportunities. Additionally,
the Council should be informed of City news prior to release of such information to the
community, newspaper(s), or other governmental entities, etc.
13.5 Customer Concerns. It is the responsibility of the City Manager to establish procedures
for handling customer concerns in all departments with prompt feedback to citizens and
Councilmembers.
13.6 City Manager /Council Relations. The City Manager should strive to maintain positive
relations with the Council by following these guidelines:
(a) Work to establish mutual trust with the Council.
11 -21 -2016 Revised 15
(b) Maintain open lines of communication with the Council and keep Council
informed.
(c) Inform all Councilmembers of educational opportunities, recognizing that an
educated Council is in the City's best interest.
(d) Include the Council in City - sponsored employee social events.
(e) Conduct orientation sessions for new Councilmembers, including a tour of City
buildings and introductions to staff.
Amended: November 21, 2016
11 -21 -2016 Revised 16
AN ORDINANCE BY THE CITY OF SCHERTZ AUTHORIZING
AMENDED CITY COUNCIL RULES OF CONDUCT AND PROCEDURE;
PROVIDING FOR THE TREATMENT OF A SEVEN MEMBER
COUNCIL; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Schertz has previously adopted Rules of
Conduct and Procedure for the conduct of meetings of the City Council; and
WHEREAS, the City Charter was revised in December of 2015 to reflect a seven Council
member and the Mayor; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
amend, update, and clarify the Rules of Conduct and Procedure as they relate to the seven
member council.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS:
Section 1. That the City Council Rules of Conduct and Procedure are amended as
follows:
Article 2. General Rules — Section 2.2 A. Quorum. "Change three members to four
members
Article 7. Consideration of Ordinances, Resolutions, and Motions — Section 7.8 Vote
Required. "Change three (3) Councilmembers to four (4) Councilmembers.
Article 8. Rules of Decorum — Section 8.3 Presiding Officer. "Change three (3) Council
members to four (4) Councilmembers.
Article 9. Motions and Meeting Procedures — Section 9.3 "Table" change Affirmative
Vote by 3 Councilmembers to 4.
Section 9.6 To Appeal a Ruling "change three Councilmembers to four (4)
Section 9.7 — To Recess "change three to four (4) Councilmembers is required
Section 9.9 To Postpone or Extend "change three to four (4) Councilmembers
Section 9.10 To Refer "change three to four (4) Councilmembers
Section 9.11 To Amend "change three to four (4) Councilmembers,
Section 9.16 To Take Action; Main Motions "change three to four (4) Councilmembers
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part
• the judgment and findings • the Council.
Section 3. All ordinances and codes, or parts thereof, which are in conflict or
inconsistent with any provision of this Ordinance are hereby repealed to the extent of such
conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters
resolved herein.
Section 4. This Ordinance shall be construed and enforced in accordance with the laws
of the State of Texas and the Unite-i- Stztes of 4,-itericz.
Section 5. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application of
such provision • other persons and circumstances shall nevertheless be valid, and the City
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section •. It is officially found, determined, and declared that the meetmig at which this
Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 5 5 1, as amended, Texas Government Code.
Section 7. This Ordinance shall be effective upon the date of final adoption hereof and
any publication required by law.
PASSED, APPROVED and ADOPTED ON FIRST AND FINAL READING, th
day of November, 2016.
�4-
STANDING RULE 16-sm1
A STANDING RULE ESTABLISHED BY TEE CITY
COUNCIL OF THE CITY OF SCHERTZ PURSUANT TO
AND AMENDING THE CITY COUNCIL RULES OF
PROCEDURE AND SETTING THE PROCEDURE FOR
APPOINTING A. MAYOR PRO TEMPORE
During its meeting of Janu
ay 12, 2016, during deliberations following the taking up of a
properly posted item on the. agenda for both discussion and action, the Schertz City Council
established, by majority vote, pursuant to Article 5, Section 5. 1, Subsections (4), (b) and (g),. its
standing rule for appointing a Mayor Pro T6mpore:
1. Mayors Pro TqmpQre '5hall be appointed for one year -terms beginning and ending. -in
.February of each year
2. Mayors Pro Tempore shall be appointed by a majority vote of the City Council
following a. properly mademotion. to appoint a member who is both:
a, Eligible to. serve as Mayor Pro TempQre
b. Is, at the time of the motion, a Councilmember in. good. staddirig
In accordance with the City Council Rules of Procedure this standing rule shall remain in
effect -until such time as it is-specifical . repealed or ordinance,
specifically Jy .1 . . I ...
and Chairman, Michael R. Carpenter
CITY COUNCIL MEMORANDUM
City Council Meeting: June 6, 2017
Department:
Subject:
City Secretary
Minutes
Agenda No. 1
The City Council held a Regular Meeting on May 23, 2017 and a Special. Joint Meeting on May
24, 2017.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends Council approve the minutes of the Regular meeting of May 23, 2017 and the
Special Joint Meeting on May 24, 2017.
ATTACHMENTS
Regular Meeting of May 23, 2017 minutes.
Special Joint Meeting of May 24, 2017 minutes.
MINUTES
REGULAR MEETING
May 23, 2017
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May 23,
2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1.400 Schertz Parkway,
Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Ralph Gutierrez
Councilmember Angelina Kiser
Staff Present:
Executive Director Brian James
Assistant to City Manager Sarah Gonzalez
City Secretary Brenda Dennis
Councilmembers Davis and Thompson were absent.
to Order —
Mayor Carpenter called the meeting to
(Councilmember Crawford
• Announcements" of upcoming City Events (B. James/D. Wait /S. Gonzalez)
Mayor Carpenter recognized Executive Director Dudley Wait who provided the following
announcements:
May 21 -27 EMS Week
5 -23 -2017 Minutes Page - 1 -
Wednesday, May 24
Ribbon Cutting McGarrell Orthodontics 4:30 p.m.
6051 FM 3009 # 248
CVLGC Joint Budget Workshop 6:30 p.m.
Schertz Civic Center Bluebonnet Hall
Monday, May 29
Citv Offices Closed in Observance of Memorial
Friday, June 30
TML Legislative Wrap -up 7:45a.m. — 2:30 p.m.
Contact Brenda or Donna to register — Event held at
• Announcements and recognitions by City
No announcements were provided.
Presentations:
le Tree by Hilton Austin.
J. Kesel)
Mayor Carpenter, recognized: Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Kiser to approve Resolution No. 17 -R -32. The vote was unanimous
With Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Kiser and
Crawford voting for and no one voting no. Councilmember Davis and Thompson
were absent. Motion passed.
Mayor Carpenter recognized Ms. Gonzalez who provided a brief biography on Miss
Harper and' asked for those in attendance from the Hal Baldwin Scholarship Committee
and the Mayor to please join her in front of the dais to present the scholarship to Miss
Grace Harper. Miss Harper thanked the Mayor, Council and the Hal Baldwin Scholarship
Committee members.
B. Introduction of the FY 2017 -1.8 Sweetheart Court Ambassadors. (S. Gonzalez /L.
Klepper /E. Matlock)
5 -23 -2017 Minutes Page - 2 -
- Miss Schertz — Corinne Mittelstadt
- Miss Jubilee — Karla Sanchez
- Miss Friendly City — Ashly Poerner
- Miss Sunshine — Trinity Monteverdi
Mayor Carpenter recognized Events Manager Mary Spence who provided a brief
background of the recent Sweetheart Coronation and introduced each Sweetheart Court
Ambassador to Council. Miss Schertz, Corinne Mittelstadt came forward thanking the
Mayor and Council on behalf of the FY 2017-18 Sweetheart Court for the opportunity to
represent the City.
Mayor Carpenter moved to presentation item F.
F. Presentation by the EMS Department
Mabbitt)
Mayor Carpenter recognized EMS Direct6r,fas9n Mat
for EMS. It begins with the patient, knowing when to
especially CPR. Dispatchers — who calm the patien
Police Officers on patrol who bear the call go out ari,i
and Fire Department personnel who are medically ft
are trained well and I just happen toget ,to work with
Our Medical Director — who approves our t)ro'tocols.
EMS Director J
presentation wit]
(D. Wait/J.
It who stated EMS, week isn't just
ift 911 and bystanders who assist,
and gives instructions to family.
respond to help. First Responders
tied, to assist. To the Medics who
ome,,of the best of them in Texas.
providing a brief Power Point
o August 4, 2016 �48 year old male (unable to attend) - Cardiac Arrest — Members from
Bracken, Fire I Department Lt. Bucky Howeth, Brandon Scheel, Larry Schultz and
SchertzEM into Hernandez and Alex Thrasher. Gentleman was driving his car when
he went into cardiac arrest — car was parked in the middle of the road. Bracken FD
made the scene and began CPR and used their monitor and shocked him one time and
the patient regained pulses. Our crew arrived and stabilized the patient — had pulses,
but still not breathing. We did a 12 lead EKG of his heart and determined that the
patient had a heart attack. At the hospital they took him quickly to the Cath lab.
0 January 12, 2017 — 79 year old male (unable to attend) — Cardiac Arrest — Members
from Universal City Fire Department Capt. Jesse Hubbard, Lt. Patrick Lewis, Victor
Gonzales, Jerry Soto and Devin Brown and Schertz EMS Eddie Rodriguez, Tyler
5-23-2017 Minutes Page - 3 -
Bowker and Mat McCollum. Our crew dispatched to an unconscious patient. He was
awake when our crew arrived — refused EMS transport. His wife said he passed out
and looked like he had a seizure. Our crew performed a 12 lead EKG and it was
showing that he was having a heart attack, but yet he still refused — stubborn? While
on scene trying to convince him to go — he went unresponsive and stopped breathing.
Our crew shocked him and he regained pulses — was awake as we were pulling into the
hospital — couldn't get a hold of him — no call back — mad at us?
o April 13, 2016 — 52 year old male, Joseph Greiner — Cardiac Arrest — Members from
Cibolo Fire Department Lt. Scott Lee, Anthony Lehman, Eddie Gonzales, Mosies
Sandoval, Ethan Hernandez, Zach Lowry and Schertz EMS Hector Gonzales, Chris
Otte and Mat McCollum. Wife Jodi Greiner — woke up; noticed her husband wasn't
breathing right — she called 911 and then noticed he wasn't' breathing at all — she began
CPR. When our crew arrived, he did have a ,i41se and was conscious. Put him in the
ambulance and while in route to the hospital his breathing stopped and he lost pulses.
We began CPR and defibrillated him one time — he actually woke up ain as we were
arriving at the hospital.
— Cardiac Arrest — Members from
id, Victor Gonzales, Matt Keller,
Ulcgretti and Mat McCollum. Call
.tient was not breathing and had no
;D and defibrillated one time — was
ration to avoid having his heart go
he was awake and talking.
o ' February 6, 2017 — 75 year old male, Ramon Trevno — Cardiac Arrest — Members
from ", Universal -Fire Department Capt. Bobby Martin, Lt. Keith Clark, Nathan
Rangcaan, Darla Jendrusch, Edui Tijerina, Matt Bass and Schertz EMS Matt
Gonzales, Raul DeLeon and Matt Tronocoso. Conscious having chest pain upon our
arrival, pale, clammy. During transport patient became unconscious, no breathing and
no pulse. He was shocked three times and regained pulses. Patient went to the Cath
lab, determined he had a heart attack.
o August 29, 2016 — 16 year old male — Jordan Thoreson and his mom Maria — Cardiac
Arrest — Members from Schertz Fire Department Lt. Sposari, Craig Starr, Sawyer
Marks, Schertz EMS Jose Hernandez, Matt Garcia, Jason Burch, Mike Shown,
SCUCISD Nurse Teresa Watson, Nurse Michelle Gonyer, Dale Seilter, Andrey Wolf
and Assistant Principal Amanda Gonzales. Student at Clemens High School. While at
5 -23 -2017 Minutes Page - 4 -
school, had a possible seizure and then stopped breathing and had no pulse. Teachers,
school nurses and our SRO quickly came to his aid and began CPR and used the
schools AED, shocked twice. Schertz Fire Department arrived and shocked him one
more time and the patient regained pulses. Our crew stabilized him and transported
him to the hospital.
o February 3, 2017 — 24 month old toddler — Shane Miller — MCI Cibolo Day Care —
Members from Cibolo Fire Department, Schertz EMS and Cibolo Police Medic I —
Tyler Bowker, Jose Hernandez, Medic II Matt Garcia, Mike Rice, Medic III Cody
Callen, Luis Sanchez, Medic IV Denise Connors, Bryan Salge, Medic V Allen
Schultz, Anthony Sperduti, Supervisor Jason Burch, OnTebruary 3, 2017, we were
dispatched to a vehicle that drove into a building. Determined quickly that that
building was a Daycare in Cibolo. Seven patients transported,, children ranged in age
from 5 months to 1 year by 5 ambulances. The most seriously hart was Shane Miller
who was 13 days away from his first birthday. It was relayed to titer crew that he was
run over by the vehicle. Our crew arrived, he was conscious, they quickly. stabilized
him and transported, on scene a total of "minutes. Injuries, liver laceration, right side
pulmonary contusion, rib Fx 6 -9, forehead laceraticins. ''Shane was in attendance along
with his parents Troy and Aida Miller.
EMS Director Jason Mabbitt thank
equipment like our LUCAS devise
jobs. There are people alive today
members of the various Fire Depart
of recognition.
Proclamations:
• Proclamation
Mayor
Mayor
E.
staff and other
llent service to
sed the
blic.
qty *Council, Mayor;; and Mr. Kessel who approve the
Pur heart monitors so" c ur medics can properly do their
use of 'that, equipment. Each patient survivor and all
, EMS, anc Police Departments received a certificate
amation and congratulated EMS Director Jason Mabbitt and
,ncy responders who were present for their dedication and
eting at 6:34 p.m. for photos.
meeting at 6:37 p.m. and moved to presentation item E.
Medical — AED Donation to BVYA (D. Wait /J. Mabbitt /K. Burnam)
Mayor Carpenter recognized Community Health Manager Kellie Burnam who stated as a
parent who attends many baseball events at the ballfields she had noticed that there was
not an AED on site. She reached out to DXE Medical Mr. Dan Cavazos and they agreed
to donate one to BVYA to have at the ballpark. Mr. McDowell and Mr. Cavazos were
present this evening. Mr. McDowell thanked everyone, especially Mr. Cavazos.
C. Presentation by the University of Incarnate Word MBA Students regarding the Capstone
Project on Schertz Municipal. Solid Waste Program. (D. Wait)
5 -23 -2017 Minutes Page - 5 -
Mayor Carpenter recognized Executive Director Dudley Wait who stated at a Council on
the Go meeting held at Corbett Junior High School on February 21, 2017, one of the
presentations on that agenda was a discussion about our solid waste services. During that
discussion, various issues were brought to light including the number of pick -ups per
week, use of recycling and cost of the service.
The week after this public meeting, Councilmember Kiser reached out to the City
Manager and introduced us to Dr. David Vequist, a professor of Management and Strategy
in the MBA program at the University of Incarnate Word (UIW). He works with MBA
students in their final semester on completing capstone' projects. He works to bring in
governmental and not -for -profit organizations that are `wrestling, with a specific issue for
his students to adopt, research, analyze and develop a plan to solve,,
Mr. Kessel and Mr. Wait presented the situation with our solid waste service to the
students in late March and a group of five students :(Madelyn Buhlet, Meredith Garza,
Blue Hybner, Daryl Irby and Luis Guajatdo) ehose our project.
City staff, Bexar Waste leadership
Then, on May 10, they presented
)roiect at UIW.
this roject was outstanding. They
(ing the method in which we handle
cost to the citizens, and allow our
other communities of our size.
Mr.' Wait introduced Graduate Student Daryl Irby who provided a power point
presentation of the project findings and recommendations answering questions from
Council. A copy o his presentation can be found in the City Secretary's office. Mayor and
Council thataked'the students who participated in preparing the project and working with
the City and "Be xar Waste.
Mayor Carpenter recognized Mr. Miguel Gutierrez, Bexar Waste Owner, who also
thanked Daryl and his team for a great report.
D. Presentation of the "Schertz City Council — Half Century of Service, Looking Back"
publication, by the Schertz Historical Preservation Committee. (B. James /D. Weirtz)
5 -23 -2017 Minutes Page - 6 -
Mayor Carpenter recognized Schertz Historical Preservation Committee Chair Dean
Weirtz who provided information on the recent and past work of the Committee. Mr.
Weirtz presented to each member of Council a copy of the publication and requested that a
copy be sent to the Library. Mayor and Council thanked Mr. Weirtz and his Committee
for their dedication and work they have done preserving the history of Schertz.
Hearing of Residents
No one spoke.
Workshop Items
• Update and Discussion on Jubilee and SchertzQ
Mayor Carpenter recognized Public Affairs
Spence and Assistant to the City Manager
presentation regarding the proposed Jubilee
Events Update
Focus on the why & what's iml
- Jubilee — Fireworks,
- SchertzQ — BBQ Cc
Provide local community events that
Balance Revenues and Expenses
4th of July JUI
One day event
- Fre
- vac
Live
Food - Craft - Business Vendors
Watermelon 'Eating Contest/Bonzo Crunch
Klepper)
Klepper, Events l
who provided a p
I ents. Highlights
M
Mary
Ms. Spence stated previously this event has been organized and run by the Schertz Parks and
Recreation Foundation, with assistance from city staff. At the December 6, 2016 . Council
meeting, the Foundation announced they had voted unanimously to dissolve the foundation.
With this announcement, the city has taken on the fiscal responsibility to ensure that this event
continues, but to evaluate the event, keep in mind the `why we have it' and focus on what
elements are important to maintain, while not overcommitting resources and with the ultimate
goal of providing this local community event that Schertz residents can enjoy.
Beginning with a 5K and 1.5 -mile parade, the 42"d Annual 4' of July Jubilee will commence
with families lining Schertz Parkway, Main Street and Oak Street to welcome 200+ runners
5 -23 -2017 Minutes Page - 7 -
and 100+ parade participants. Following the parade and opening ceremonies, the event will
feature live music, festival food, craft vendors who sell homemade products, local business
information booths, and a carnival for families to enjoy. A firework show completes the
evening with spectator numbers in the thousands, creating a sea of people in Pickrell Park
who come out to celebrate our nation's Independence Day.
SchertzQ Overview
One day event
The Boi
Jubilee
Revenuf
Ms. Sp
regardi
costs o
ensure
Revem
for the
Discussion
is an item
rill cover
A staff to
�rtising.
expenses
tested by
1. Minutes - Approval of the minutes of the Regular Meeting of May 9, 2017 . and the Special
Meeting of Ma ,16, 017. (J. Kessel /B. Dennis)
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Kiser to approve the minutes of the Regular Meeting of May 9, 2017 and the
Special Meeting of May 16, 2017. The vote was unanimous with Mayor Pro -Tem
Edwards, Councilmembers Gutierrez, Larson, Kiser and Crawford voting for and no
one voting no. Councilmember Davis and Thompson were absent. Motion passed.
5 -23 -2017 Minutes Page - 8 -
2. Application for Landmark or Heritage Neighborhood Property Designation -
Consideration and/or action approving a Landmark Property Designation for 7720 Trainer
Hale Road. (B. James /D. Weirtz)
Mayor Carpenter recognized Planner I Channary Gould who came forward briefing Council
on the property. Schertz Historical. Preservation Chair Dean Weirtz came forward stating
Section 21.4.9 Designation of Landmark Properties and Heritage Neighborhoods of the City
of Schertz' Unified Development Code (UDC) establishes the requirements and process for
designating a property as a Schertz Landmark Property. The property being proposed for
designation is 7720 Trainer Hale :Road. This property was nominated by the Schertz Historical
Preservation Committee (SHPC) as a Landmark Property, , and was recommended for
designation by the SHPC on April 27, 2017.
The Landmark Property designation does not trigger, any additional City development
regulations or restrictions. Staff and Chair Weirtz recommend approval.
Mayor Carpenter recognized Mayor Pro -Tern. Edwards who moved; seconded by
Councilmember Kiser to approve the application f6r, landmark property designation for 7720
Trainer Hale Road. The vote was unanimous,,,,, with Mayor Pro -Tem Edwards,
Councilmembers Gutierrez, Larson, Kiser and Crawford voting for and no one voting
no. Councilmember Davis and T", nson were absent. Motion passed.
3. Application for Landmark or I
Consideration and /or action approving
(B. James /D. Weirtz)
Property Designation -
ination for 207 First Street.
The Landmark Proper designation does not trigger any additional City development
regulations ar_restrictions. Staff and Chair Weirtz recommend approval.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Kiser to approve the application for landmark property designation for 207
First Street. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers
Gutierrez, Larson, Kiser and Crawford voting for and no one voting no.
Councilmember Davis and Thompson were absent. Motion passed.
4. Ordinance No. 17 -13-16 - Consideration And Approval Of An Ordinance Authorizing The
Issuance Of "City Of Schertz, Texas Combination Tax And Limited Pledge Revenue
Certificates Of Obligation, Series 2017"; Providing For The Payment Of Said Certificates By
The Levy Of An Ad Valorem Tax Upon All Taxable Property Within The City And Further
5 -23 -2017 Minutes Page - 9 -
Securing Said Certificates By A Lien On And Pledge Of The Pledged Revenues Of The
System; Providing The Terms And Conditions Of Said Certificates And Resolving Other
Matters Incident And Relating To The Issuance, Payment, Security, Sale, And Delivery Of
Said Certificates, Including The Approval And Distribution Of An Official Statement
Pertaining Thereto; Authorizing The Execution Of A Paying Agent /Registrar Agreement And
An Official Bid Form; Complying With The Requirements Of The Letter Of Representations
Previously Executed With The Depository Trust Company; Authorizing The Execution Of
Any Necessary Engagement Agreements With The City's Financial. Advisors and/or Bond
Counsel; And Providing An Effective Date. First and Final Reach; (J. Kessel/J. Walters /J.
Kuhn /M. McLiney)
The following was read into record:
IN 1
Mayor Carpenter recognized Finance Director James Walters who stated bids came in this
morning for their two bond issuances. The results were passed out to council and Managing
Director Andrew Freedman with SAMCO Capital Markets came forward to provide
information regarding the bid results.
He stated he would first review the packet headed Schertz $5,600,000 Combination. Tax and
Limited Pledge Revenue Certificates of Obligation, Series 2017. Five investment firms
5 -23 -2017 Minutes Page - 10 -
submitted bids from throughout the country. The lowest bid came from Robert W. Baird &
Co. Inc. at 2.62% True Interest Cost (TIC). This is a very good rate.
Looking at Page 1, Sources and Uses of Funds we are going to issue $5.475 million. They are
going to put the whole $5.6 million into the project fund. Ambulances will be purchased with
$550,000 and amortized over 5 years. Then, $950,000 will be amortized over 7 years and will
be used to purchase a Fire Truck. The remainder of this $4.1 million CO will be amortized
over the full 20 years and that is for road and drainage improvements as well as repairs and
improvements to the municipal facility complex.
Page 4. Bond Debt Service Schedule: Fiscal payback will begin in fiscal year 2018 (far left
column) and the amount of annual debt service is listed for ea h,,,fiscal year in the far right
hand column. In the first five years, you will be paying back roughly:about $535,000 per year.
That will drop to $420,000 per year for two years and ,then it will level' out to about $270,000
per year. Keep in mind they have matched the payback of the debt with the useful life of the
assets they are amortizing. The first advantage to this is to make sure we d(sn'f borrow money
and wind up paying it back longer than the use.il life of the asset(s). The second advantage is
we will pay less interest on the certificate of obligation because we are paying the loan back
sooner. The bonds are fixed rate. Once you take action to lock the rates in this evening the
rates will not change.
Mr. Freedman and Mr. Walters answered,'
5. Ordinance No. 17
Issuance Of "Citv..
.=
No. 17-1346 fi
dwards, Counci
one voting no.
from council.
who moved, seconded by
and final reading. The vote
tembers Gutierrez, Larson,
Councilmember Davis and
-R -17 - Consideration And Approval Of An Ordinance Authorizing The
Of Scher tz, Texas General Obligation Bonds, Series 2017"; Levying A
nnual Ad Valorem Tax, Within The Limitations Prescribed By Law, For
L ]Bonds; Prescribing The Form, Terms, Conditions, And Resolving Other
Ld" elated To,The Issuance, Sale, And Delivery Of The Bonds, Including
Distribution Of An Official Statement Pertaining Thereto; Authorizing
A Paying Agent /Registrar Agreement And An Official Bid Form;
The Provisions Of The Depository Trust Company's Letter Of
uthorizing The Execution Of Any Necessary Engagement Agreements
nancial Advisors and /or Bond Counsel; And Providing For An Effective
al Reading (J. Kessel/J. Walters /J. Kuhn /M. McLiney)
The following was read into record:
ORDINANCE NO. 17 -B -17
5 -23 -2017 Minutes Page - 11 -
AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY OF
SCHERTZ, TEXAS GENERAL OBLIGATION BONDS, SERIES 2017 ";
LEVYING A CONTINUING DIRECT ANNUAL AD VALOREM TAX,
WITHIN THE LIMITATIONS PRESCRIBED BY LAW, FOR THE
PAYMENT OF THE BONDS; PRESCRIBING THE FORM, TERMS,
CONDITIONS, AND RESOLVING OTHER MATTERS INCIDENT AND
RELATED TO THE ISSUANCE, SALE, AND DELIVERY OF THE
BONDS, INCLUDING THE APPROVAL AND DIS'T'RIBUTION OF AN
OFFICIAL STATEMENT PERTAINING THERETO; ' AUTHORIZING
THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT
AND AN OFFICIAL BID FORM; COMPLYING WITH THE
PROVISIONS OF THE DEPOSITORY TRUST COMPANY'S LETTER
OF REPRESENTATIONS; AUTHORIZING THE EXECUTION OF ANY
NECESSARY ENGAGEMENT AGREEMENTS WITH THE CITY'S
FINANCIAL ADVISORS AND /OR BOND COUNSEL; AND PROVIDING
FOR AN EFFECTIVE DATE
Mayor Carpenter recognized Managing Director Andre* freedman with SAMCO Capital
Markets who stated they received six bids, Robert W. Baird Co.. Inc. submitted the best bid
at 2.77 True Interest Cost (TIC). The"'TIC",i§ higher due to the ;,smaller amount and what he
believes drives the higher TIC is that we are n}t amortizing us much of the bonds up front.
We are paying this back in a level debt ser�,rice, meaning we are making equal payments,
which is a very standard thing to do. Municipalities typically do this, especially for what these
bonds are issued for and that in turns drives up the borrowing cost. That's the explanation for
the differential. We are very pleased with ' the interest rate we received. We are issuing
$3,935,000.00 in bonds, we will be putting the,,full $4,000,000.00 into the Cities project fund
and then outside of that: navina the either, issuance cost. The Citv is going to receive net of
Again, we arc, "' eased with the result. You can see in looking through the different bids that
they're not necessarily very tight, meaning you have everyone around 2.77, your last place bid
come in at just ,below 3 %; this gives us a high degree of confidence that we have received a
good bid given the turnout that we had. He stated as we say every single time when we are up
here selling bonds we go through a credit rating process. The City has a sterling AA+ stable
outlook rating from Standard and Poor's, and we went through that process again. Mark
McLiney and he are consistently amazed at the level and detail of information that the staff
brings forward through those conference calls. We do many a year and the City of Schertz
continues to set the bar in terms of the amount of information and transparency the city can
provide in terms of policies, capital planning and other things. That goes a long way in this
process to save money when we are issuing bonds. Council had no further questions.
5 -23 -2017 Minutes Page - 12 -
Mayor Carpenter recognized Councilmember Kiser who moved, seconded by Councilmember
Gutierrez to approve Ordinance No. 17 -B -17 first and final reading. The vote was
unanimous with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Kiser
and Crawford voting for and no one voting no. Councilmember Davis and Thompson
were absent. Motion passed.
6. Resolution No. 17 -R -28 — Consideration and /or action approving a Resolution authorizing
the City Manager to enter into an Agreement with Schertz 1.518 LTD to purchase
approximately 5.3 acres of land for the construction of a Fire Statigti.jD. Wait)
The following was read into record:
RESOLUTION NO. 17-
Mayor Carpenter recognized Executive D
City Council authorized the City Manages
purchase of approximately 5.3 acres of
approximately 340 feet east of the interse
the north side of Lower Seguin Road. T
based upon a number of factors as studied
Fire Station L,6cati to study iii early 2015.
W Dudley Wait ivho stated on February 7, 2017 .
notiate pricing with Schertz 1518 LTD for the
The locationof the desired piece of land is
,'of Hollering Vine and Lower Seguin Road, on
location was determined to be the best location
Mr. Mike Pietsch, P.E. as a part of an ISO Based
Once this Agrement'is signed by both parties, a sixty -day due diligence process will begin.
During this time,, the Seller will have the land surveyed and the City will perform a geo-
technical review, of the property. Once all due diligence is complete and both parties are
satisfied, the land purchase will be completed.
If, at any time, an issue arises during due diligence that would preclude this piece of land from
being an appropriate location for a Fire Station, the agreement will be terminated and the City
will begin a new process of obtaining a piece of property from lower ranked locations
identified in our ISO study.
5 -23 -2017 Minutes Page -13 -
The construction of Fire Station 3 will improve the overall response capabilities of Schertz
Fire /Rescue. This will be most notable in areas of Schertz south of F.M. 78, but this addition
will improve responses all across the City.
The land we are proposing to purchase will place this new station in a location that will
maximize the exposure to our citizens and will allow for safe ingress and egress of emergency
vehicles for years to come.
Based upon the appraisal recently completed, we anticipate the
scope of the budget. These funds will come from fundir,
agreement or from the voter approved GO bonds for Fire
approval.
Mayor Carpenter recognized Councilmember
1) He assumes this is not in the flood plain. Answer:
2) Is there a broker involved in this? Answer: It is
LTD.
3) We had an appraisal done on this property. wh(
who is a national, maybe even an inter - nationally:
4) Originally, didn't Mr. Price'sa he was going to d
Answer: When the development was first starter
donate land and actually build a fire station. fn the
Pfeil and Ware - Seguin Road, on the north side rig]
are three acres. This was deeded over to the city
property as a possible additional location for a city
had
price to be within the
ied within the TIRZ
3. Staff recommends
comments /questions:
o, it is not in the,' flood plain.
ttween the City acid-Schertz
1518
did the appraisal? Answer: CBRE,
ecognized firm.
mate, some land for a fire station?
.ere was an agreement for them to
end, he did donate land at the corner of
1, where those two roads intersect; there
n,2008. The intent is to hold on to this
facility as our city continues to grow.
Mayor Pro -Tem Edwards suggested that we may want to consider adding to that three acres
now before it gets too dense and while we have an opportunity to do so.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Kiser to approve Resolution No. 17 -R -28. The vote was unanimous with
Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Thompson, Kiser and
Crawford voting for and no one voting no. Councilmember Davis and Thompson were
absent. Motion passed.
5 -23 -2017 Minutes Page - 14 -
7. Resolution No. 17 -R -33 — Consideration and /or action approving a Resolution authorizing
the City Manager to enter into an agreement with Ford Engineering, Inc., for design, bid, and
construction of Phase Engineering Services for the FM 1103 Water and Wastewater Facilities
Relocation Project. (B. James /K. Woodlee)
The following was read into record:
RESOLUTION NO. 17 -R -33
A RESOLUTION BY THE CITY COUN
SCHERTZ, TEXAS AUTHORIZING THE Cl'
INTO AN AGREEMENT WITH FORD E
DESIGN, BID, AND CONSTRUCTION `
SERVICES FOR THE FM 1103 WATE
FACILITIES RELOCATION PROJECT, IN A
FM 1103 ROAD WIDENING PROJECT, AT
CONNECTION THEREWITH
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF
TEXAS O' BUDGET 1
FUND THE 42 nd ANNUAL FOURTH OF JULY JUBILEE EVENT;
REPEALING ALL ORDINANCES O. PARTS OF ORDINANCES
CONFLICT WITH THIS ORDINANCE; PROVIDING AN
EFFECTIVE DATE
5 -23 -2017 Minutes Page -15 -
Mayor Carpenter recognized Public Affairs Director Linda Klepper who stated a budget
amendment is needed to fund the upcoming city Fourth of July Jubilee event. They are
anticipating the revenues will exceed all of the expenses. The budget for the 42nd Annual
Jubilee will be approximately $26,000.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by
Councilmember Kiser to approve Ordinance No. 1.7 -T -18 first reading. The vote was
unanimous with Mayor Pro -Tem Edwards, Councilmembers, Gutierrez, Larson, Kiser
and Crawford voting for and no one voting no. Councilmember Davis and Thompson
were absent. Motion passed.
Roll Call Vote Confirmation
Mayor Carpenter recognized City Secretary B
for agenda items 1 -8.
Executive Session
Mayor Carpenter recessed the regular
12. City Council will meet in
Government Code, Personnel .
evaluation, reassignment, duties,
Mayor Carpenter
12a. Take
action taken.
9. Announcmeents by
who provided the roll call votes
into executive session at 8:21 p.m.
under section 551.074 of the Texas
liberate the appointment, employment,
issal of the City Secretary.
meeting at 9 :I19 p.m.
No announceits were provided.
closed session under Agenda Item 12.
10. Council members to request that items be placed on a future agenda. No discussion of the
merits of the item may be taken at this time. Should a Council Member oppose placement of
the requested item on a future agenda, the Mayor, without allowing discussion, shall ask for
the consensus of the other City Council members to place or not place the item on a future
agenda.
Mayor Carpenter recognized Councilmember Larson who asked for an agenda item regarding
the City's bid process for posting out bids for different kind of jobs, including where we post
5 -23 -2017 Minutes Page -16 -
11
our bids, how we advertise them, and what kind of response rate we get on them – a general
overview of our policies, procedures, and effectiveness of what we currently have in place.
Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor Carpenter recognized Councilmember Crawford whb thanked the Parks staff for
arranging the Park tours this past Friday and Saturday. He also mooned he attended the
HOG Wild educational seminar yesterday and was very, impressed with the informative
sessions he was able to attend.
Mayor Carpenter recognized Councilmember Gutiei
and the HOG Wild event. He also stated that a
Manufacturing Expose and was impressed with t
Department was there representing; Schertz... Kudos
Mayor Carpenter recognized Council
cleaning our beautiful signs -- -they look
Mayor Carpenter recognized Councilm
family and friends of Firefighter Scott
reminder of how the first res6onders. ev
Mayor Carpenter reci
the unveilin€r of the `
also mentioned the-'Parks Tours
3 he attended the San Antonio
and mentioned that our EDC
)C Team.
who thanked the Parks Department for
I as new.
.Kiser who wanted to send out prayers to the
who was killed in the line of duty. This is a
re, put their lives on the line each day.
ford who stated several members attended
He hopes more of this can be done in the
Mayor Carpenter stated the current legislation session is winding down —about a week away.
Tolay,the House was very exasperated with the Senate due to the number of bills they have
passed and sent to therii but the Senate has not even bothered to send many of them on to a
committee, He expects .a lot of these bills to die in the next few days. This will be good for us
(cities) as 'e were ,worried about a number of bills that would have affected us. He
encouraged any oouricilmember(s) who might wish to attend the wrap -up in Austin to do so.
Tomorrow evening there will be a joint session meeting with CVLGC and the City Councils
of the cities of Schertz and Cibolo at the Schertz Civic Center - Bluebonnet Hall at 6:30 p.m.
5 -23 -2017 Minutes Page - 17 -
Adjournment
As there was no further business, Mayor Carpenter adjourned the meeting at 9:17 p.m.
ATT
C-
Michael R. Carpenter, Mayor
5 -23 -2017 Minutes Page -18 -
MINUTES
SPECIAL JOINT WORKSHOP MEETING
May 24, 2017
A Special Joint Workshop Meeting was held by the Cibolo Valley Local Government
Corporation ( CVLGC), City of Cibolo and the City of Schertz, on May 24, 2017, at 6:30 p.m., at
the Schertz Civic Center Bluebonnet Hall, 1400 Schertz Parkway -Bldg. 5, Schertz, Texas. The
following members present to -wit:
City of Schertz
Mayor Michael Carpenter
Councilmember Ralph Gutierrez
Councilmember Angelina Kiser
City Manager John Kessel
Executive Director Dudley Wait
Councilmembers Mark Davis and Robin
City of Cibolo
Mayor Pro -Tet"n Cedric Edwards
Council member :Scott Larson
Councilember Bert Crawford
City,Secretary Brenda Dennis
Asst. Public Works Director Jim Hooks
Councilmembers Jennifer
Co
a
)er Verlin "Doug" Garrett
ier Jim Russell
�e Glcnn Weber
y Peggy Cimics
cDaniel, IT Director
d Jay Hogue were absent.
Garth Coursen, Board Member
Steve White, Board Member
Director Alan Cockerell, Executive Director
- Schertz - Ex- officio
CVLGC Contractures:
John Winkler, Walker "Prtners
Bill Klemm, Hydro - Geologist Consultant
Art Rodriguez, Russell & Rodriguez LLP
Rene Moulinet, HRM Land Acquisitions Solutions
Guests:
Maggie Titterington, President of The Chamber
Richard Dziewit
Glen Outlaw
5 -24 -2017 Minutes Page - 1 -
Call to Order
1. Call meeting to order — Justin Murray - President —CVLGC
President Justin Murray called the Cibolo Valley Local Government Corporation
(CVLGC) to order at 6:31 p.m.
3. Introductions —Justin
Executive Director Alan G
topics that will be discussed:
Regional Water
CVLGC History
CVLGC Organ
CVLGC Project
CVLGC Proiect
Update
4. CVLGC V
Director &
Alan
201
VLGC
the
ect Description Project Map
wing, Contribution Projections
garding the presentation
iment Project in Wilson County — Alan Cockerell, Executive
Walker Partners & Art Rodriguez, General Counsel
• Terms
• ac -ft — acre -feet = 325,851 Gallons
• CVLGC — Cibolo Valley Local Government Corporation
• DFC — Desired Future Condition
• EUWCD — Evergreen Underground Water Conservation District
• GCD — Groundwater Conservation District
5 -24 -2017 Minutes Page - 2 -
Texas Wat l Develpornent Board (T DB) Regional Planning
• South Cetra] Texas Regional Water Planning Group
• Current Planning Cycle
o ..2017 State Water Plan is Interactive:
httns.//2017.texasstatewateMlan.org/statewide
o Fifth Planning Cycle (201.7 -2021)
Changed to Utility Based Planning
5 -24 -2017 Minutes Page - 3 -
0 CVLGC History
2011 ..
o CVLGC formally created and first official board meeting with Cibolo,
Converse, Schertz, Seguin, and Selma
2012
• Walker Partners began development of a regional water system master
plan which included a water study for each city
• Seguin and Selma withdrew due to different focus concentrations
2013 .
o Responded to HDR Survey to collect
Region L (With assistance from Wall
2014
• Selected most feasible project for C
Carrizo- Wilcox well,Aeld in
• Converse withdrew from CVLj
• Approved Business Plan for Water
• Began Option Agreements with Wij
201.5 -2017
• Project included in F
• Began Water Lease,
• Negotiated common
• CVLGC Ori!anization 2017
City of Cibdlb & City Qf Schertz
water use data for
Wilson C
landowners
o Two Directors from each City
o One Ex- Offico.from each City
Utilize SSLCC Staff`for Administration (MSA)
Board Meets Monthly (Fourth Thursday)
itracts with the Following:
o Armstrong, Vaughn & Associates, PC — Auditor
o Art Rodriguez, Russell & Rodriguez LLP - Attorney
o. Bill klemt — Hydro - Geologist
• Sohn Winkler, Walker Partners — Engineering
• "SAMCO Capital Markets Inc. — Financial Advisors
• HRM Land Acquisition Solutions, LLC — Land Agents
• Crockett Camp —Project Manager
• CVLGC Project
Water Supply Project Required for Long Range Needs
Project Included in 2016 Region L Plan & 2017 State Water Plan
5 -24 -2017 Minutes Page - 4 -
Acquiring Project Water Rights with Willing Landowners
• Provide Income Stream for Landowners
• Lease one ac-ft /ac annually from Carrizo - Wilcox Aquifer
• Land Owner to maintain Water Rights in other Stratas, as allowed by
EUWCD
Project Summary:
• Carrizo- Wilcox well field in Eastern Wilson. County
• 10,000 ac -ft /yr Capacity with Six Wells
• Need to acquire additional water rights to meet' ,continuous requirement of
12,000 Acres
• Purchase Well Sites and Lease Water Rights,
• Water Production Projected to Begin in,2,024 (undr.evaluation)
• Contract with SSLGC to Treat & Transport
• Water Chemistry Compatible with SSLGC
o Water Lease Status
o Currently have water leases f6r approximately 75% of required acreage
0 72 property owners
• CVLGC Project Costs — City Contributions
5 -24 -2017 Minutes Page - 5 -
MILE
• Water will be produced and delivered by CVLGC to the SSLGC Guadalupe facility
• Water will be treated and transported by SSLGC to customer delivery points
• CVLGC will own wellfield and transmission line to proposed SSLGC Guadalupe
facility
• CVLGC will contract for treatment and pipeline capacity of SSLGC system
CVI'--.GC Project Cost
City Contributions
2015 Approved Business Plan
Walew AI i1 5 ➢ F"C.+; S t?q' FY2015-2 },1.6 ,
t1C 7d:W&
Project' Development
FY2017 -1-019 $
!�12 a
FY2018- 2020
C ;,n:N Acquisition
FY20270 -2022 $
consruct�on FY2022 -2 524 $ '*
$3alm
*Under evaluation in new planning cycle. Projected grater needs in 2030
decade.
id introduced Mr. John Winkler, PE, with Walker Partners
information and answered questions:
5 -24 -2017 Minutes Page - 6 -
WAIWIL,
®
2020 2030 2040 2050 2060 2070
m Schertz m Dbolo
Ogallala
Pecos Val bay
EdwardS-Trindy (Flatealu)
Edwards i,Sa lcones FaIAlt ZOO) \"
�Ulkd if-Icticales oliscrop, arpas (Vip pan aran
iquffer that lies at the land surfa�a)
tatched !Wicwesbubsurface aveab $the gait of an
r,qkv[,fer. that W--5 �,, cNp-a be-low p1her formatong),
5-24-2017 Minutes Page - 7 -
Seymur
FrAnay
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Guff Coast
5 -24 -2017 Minutes Page - 8 -
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5 -24 -2017 Minutes Page - 8 -
President Murray introduced
provided the following infon
Adjudica
- Nc
Cc
armg
Art
Aamiions or stipulations
Schedule; Discovery
Set witness lists
Pre -filed testimony
Procedures governing hearing on the merits
& Rodriguez, LLP who
Hearing on the Merits
- Testimony and Exhibits Pre -Filed
- Hearings Examiner reports findings to Board within 30 days
- Submit Exceptions to Report
Board acts within 60 days
5 -24 -2017 Minutes Page - 9 -
An update was provided on the following bills:
LegislatiN,e Update
• B 31
• HB 1318
• g 2377
• HR '3- q7R /qR 774
s which
is
Project Funding:
* Request $300,000 contribution from each City in FY2017/2018
5 -24 -2017 Minutes Page -10 -
6. Adj ournment
President Murry, Mayor Carpenter and Mayor Dunn provided their thanks for attendance
as well as commented on the joint partnership together.
President Justin Murray adjourned the joint meeting at 7:33 p.m., followed by Mayor
Dunn and Mayor Carpenter adjourning their joint meeting.
, Mayor City of Schertz
Bre:
5 -24 -2017 Minutes Page - 11 -
City Council Meeting:
Department:
Subject:
BACKGROUND
Agenda No. 2
CITY COUNCIL MEMORANDUM
June 6, 2017
Public Affairs
Ordinance No. 17 -T -18 — An
Ordinance by the City Council of the
City of Schertz, Texas authorizing a
budget amendment to fund the 42nd
Annual 4th of July Jubilee (S.
Gonzalez /L. Klepper /M. Spence)
(Final Reading)
An annual 4th of July Jubilee, celebrating our Nation's Independence, has been held in
Schertz since 1976. This event fosters community in our area, helps to showcase our City and
its premier park, and reminds us to celebrate those who came before us.
Previously, this event has been organized and run by the Schertz Parks and Recreation
Foundation, with assistance from city staff. At the December 6, 2016 Council meeting, the
Foundation announced they had voted unanimously to dissolve the foundation. With this
announcement, the city has taken on the fiscal responsibility to ensure that this event
continues, but to evaluate the event, keep in mind the why we have it, and focus on what
elements are important to maintain, while not overcommitting resources and with the
ultimate goal of providing this local community event that Schertz residents can enjoy.
Beginning with a 5K and 1.5 mile parade, the 42nd Annual 4th of July Jubilee will commence
with families lining Schertz Parkway, Main Street and Oak Street to welcome 200+ runners
and 100+ parade participants. Following the parade and opening ceremonies, the event will
feature live music, festival food, crafter vendors who sell homemade products, local business
information booths, and a carnival for families to enjoy. A fireworks show completes the
evening with spectator numbers in the thousands, creating a sea of people in Pickrell Park
who come out to celebrate our Nation's Independence Day.
This item was approved on first reading at the City Council meeting of May 23, 2017. .
FISCAL IMPACT
At the February 7, 2017 . Council meeting, Staff presented a workshop item discussing the
Jubilee event. One of the goals that was presented for this transitional year was to breakeven
on budget; balancing revenues and expenses.
50077367.2
The budget for the 42"d Annual Jubilee will be approximately $26,000. This will cover costs
of fireworks, services such as portable lights, restroom facilities, outsourced staff to ensure
grounds are clean during event, entertainment, parade trophies, and advertising.
Revenues from vendor fees, sponsorships, parade fees, and the carnival will offset expenses
for the event totaling approximately $26,000.
While events like this require staff time to run them, another area Staff is looking at is
reducing the number of staff hours that have traditionally gone into this event. With this
year's Jubilee set to be a one -day event and going to a ticketless system (eliminating the need
for ticket booths and the finance trailer), it will ensure that staff time will be reduced while
being more convenient for our citizens.
RECOMMENDATION
Staff recommends Council approval of Ordinance 1.7 -T -1.8 on the final reading.
ATTACHMENTS
Ordinance No. 17 -T -1.8
2017 Jubilee Financial Report
50077367.2
ORDINANCE NO. 17 -T -18
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A BUDGET AMENDMENT TO
FUND THE 42nd ANNUAL FOURTH OF JULY JUBILEE EVENT;
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, pursuant to Ordinance 1.6 -T -29, the City of Schertz (the "City ") adopted the
budget for the City for the fiscal year 2016 -2017 (the "Budge ), which provides funding for the
City's operations throughout the 2016 -201.7 fiscal year; and
WHEREAS, the City needs to increase the Budget to authorize expenditures of $26,000
for the funding of the 42nd Annual Fourth of July Jubilee Event in the General Fund; and
WHEREAS, the City needs to recognize additional revenue from sponsorships, donations
and fees for this event in the amount of $31,000; and
WHEREAS, City staff recommends that the City Council of the City adjust the Budget
and approve the additional revenue and expense for the event; and
WHEREAS, the City Council of the City has determined that it is in the best interest of
the City to adjust the :Budget and approve the budget adjustment for the General. Fund for the
42nd Annual Fourth of July Jubilee Event, as more fully set forth in this Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS:
Section 1. The City shall adjust the Budget by $26,000 for the 42nd Annual Fourth of
July Jubilee Event.
Section 2. The City shall recognize the additional $31,000 in revenue from sponsorships,
donations and fees for this event.
Section 3. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part
of the judgment and findings of the Council.
Section 4. All ordinances and codes, or parts thereof, which are in conflict or
inconsistent with any provision of this Ordinance are hereby repealed to the extent of such
conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters
resolved herein.
Section 5. This Ordinance shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 6. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section 7. It is officially found, determined, and declared that the meeting at which this
Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 551, as amended, Texas Government Code.
Section 8. This Ordinance shall be effective upon the date of final adoption hereof and
any publication required by law.
PASSED ON FIRST READING, the 23rd day of May 2017.
" III Jill FA I
2017.
CITY OF SCHERTZ, TEXAS
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
50558021.1 - 2 -
..
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2017 - Estimated
2017 - Estimated 2017 - Estimated
Band 1
Clifton DeLeon
$400.00
lAwards /Trohpies
15 plus ribbons $1,300.00
Band 2
Jesse Stratton
$400.00
ssignage
$200.00
Band 3
Made in Texas
$600.00
Decor for Council Float
$200.00
Clown /Magician
Bonzo Crunch
$250.00
an for Spectators
$400.00
Sound /Lights
Century Music
$2,200.00
¢Totals
$2,100.00
Emcee - All Day
Ernest Spradling
$500.00
;Port - A - Johns
18 +3ADA $1,400.00
cPortable Light Towers
3 $300.00
s Herald front strip /Ads
$885.00
(Generator (for food cages)
1 $250.00
sEvent Hand Fans
SBU
$425.00
cBest seat in the House (signage)
$50.00
s
Roadway Banner update
$500.00
!Watermelons
r Restroom Attendants
20 $100.00
2 @ 8 hours $400.00
;Totals
$1,810-00.
Totals
$2,500.00
Revenues
Name Estimated
HEB - Fireworks 1 �wwwwwwwwwwwwmmAAAAAmM
ATM 1
--------- - -- - -------
Best seat in the house 200
Sponsorship @ $15,000.00
ATM @ $100.00
-------------------- -
Guests @ -$10.00,
Estimated
Estimated
$15,000.00
$100.00
$2,000.00
$17,100.00
Chick-fil -A
1
s
Commercial Business
$35.00
$35.00
,Kent Powersports ------------------------ --------------------------
1
Commercial Business
ss
00
............. 35.66
$35.00
Schertz Bank & Trust
1
Commercial Business @
$35.00
$35.00
Coldwell Banker D'Ann Harper
1
Commercial Business @
-----------------
$35.00
Mattenga's Pizzeria
1
Commercial Business @
$35.00
$35.00
-------------------------
The Claus Team with Keller Williams
1
Commercial Business @
$35.00
$35.00
Johnny's Wrecker Service LLC
1
Commercial Business @
---------------------------- - -
$35.00
$35.00
- ---------- - -----------------------
Brighter Futures Learning Center
1
Commercial Business @
- ------------------------ -- ----
$35.00
$35.00
- ---------------------------
Love to and Tumble School
1
Commercial Business @
$35.00
$35.00
_Swim
- ---------------------------
Kung Jung Mu Sul
1
Commercial Business @
$35.00
$35.00
---------------- - - -----------------------------
Kimber Grace Boutique
1
Commercial Business @
- -------------------- $35 00
$35.00
Businesses - TBD
9
Commercial Business @
$315.00
$700.00
Twisted Traditions
1
Food Truck Vendor @
$500.00
$500.00
Old Fashion Kettle Corn
1
Food Truck Vendor @
$500.00
$500.00
Kona Ice
1
Food Truck Vendor @
$500.00
$500.00
Ice Cream
1
Food Truck Vendor @
$500.00
$500.00
Brooks BBQ
1
Food Cage Vendor @
$500.00
$500.00
III e
1
Food Cage Vendor
$500.00
$500.00
Bob's Burgers
1
Food Cage Vendor
$500.00
$500.00
Purple p e Pig
1
Food Cage Vendor @
$500.00
$500.00
Classic Delights
I
Food Cage Vendor @
$500.00
$500.00
Beverage Cage Vendor @$300.00
$300.00
R7ort Vacatom
I
Business Vendor @
$200.00
$200.00
Bu,�me ss _ TSC
11
Business Vendor @
$200.00
$2,200.00
Jennifer's Books
1
Craft Vendors
$50.00
$50.00
Talents Facepainting
I
Craft Vendors
$50.00
$50.00
Craft - TBD
8
Craft Vendors @
50.00
$400.00
$7,700.00
Carnival
1
Carnival @
$6,000.00
$6,000.00
$6,000.00
Profit - Loss Summary
'Rt",
"T Ci menses $25 760.00
Agenda No. 3
CITY COUNCIL MEMORANDUM
City Council Meeting: June 6, 2017
Department: Mayor /Council
Subject: Excused Council Absences —
Consideration and/or action excusing
City Council Member absences
Per the revised Charter approved by voters on November 3, 2015, . regarding Council absences,
Section 4.06 (3) Vacancies, Forfeiture, Filling of Vacancies, "Failure to regularly attend City
Council meetings without an approved absence obtained by a majority vote by City Council
either before or after the absence. There shall be a presumption of failure to regularly attend
when three (3) regular meetings are missed during a term year without obtaining an approved
absence from City Council." An affirmative vote of a majority of Council approving the
Council's absences is required for the following:
5 -23 -201.7 Regular Council Meeting
5 -24 -2017 Joint Workshop Meeting
FISCAL IMPACT
None
RECOMMENDATION
Councilmember Mark Davis and Robin Thompson
Councilmember Mark Davis and Robin Thompson
Staff recommends Council approve the absences as listed above.
Agenda No. 4
0111 &WOU10041I NO 10101 [o7 710 11110 1
City Council Meeting: June 6, 2017
Department: City Secretary
Subject: Appointments /Reappointments and
Resignations to the various City Boards,
Commission and Committees
The Interview Board for Boards, Commissions, and Committees held a meeting on Thursday,
June 1, 2017 to conduct interviews and consider reappointments to the various Boards,
Commissions, and Committees whose terms expired May 31, 2017.
The Interview Board requests that Council approve the resignations of-
- Mr. David Richmond, from the Planning and Zoning Commission
- Ms. Cynthia Palmer, from the Historical Preservation Committee
- Mr. Edward Fair, from the Parks and Recreation Committee
- Mr. Ronald Perry, from the Transportation Safety Advisory Commission
The members of the Interview Board agreed to recommend to Council the following re-
appointments and appointments of the following individuals to various boards, committees and
commissions with a term expiration date of May 2019:
• Board of Adjustment
• McElroy — Reappoint
• Reginna Agee — Reappoint
• Danielene Salas — Reappoint
o Frank
• Committee of Committees Advisory Board
• Richard Dziewit -- Reappoint
• Shonale Burke — Reappoint
• Tim Brown — Reappoint
• Economic Development Corporation
• Tim Brown — Reappoint
• Mark Tew -- Reappoint
• Roy Richard — Reappoint
• Victoria :Readnour- Appointment
• Historical Preservation Committee
• Paul Ringenbach -- Reappoint
• David Lynch -- Reappoint
• Pete Perez — Reappoint
City Council Memorandum
Page 2
o LaDonna Bacon — Appointment
• Libra
0
0
0
0
0
0
0
ry Advisory Board
Juan Thorn -- Reappoint
Laura Wilson -- Reappoint
Ruth Tienor -- Reappoint
Patti Dilworth -- Reappoint
Margaret Riley -- Reappoint
Patti Paulson — Reappoint
Cindy Vigil -- Reappoint
• Parks and Recreation Advisory Board
• Phillip Rowland -- Reappoint
• Reginna Agee — Reappoint
• Floy (Fae) Simmons — Reappoint
• Jim Fowler — Appoint as a regular member
• Planning and Zoning Commission
• Christian Glombik -- Reappoint
• Richard Brand — Reappoint
• Gordon Rae - Appointment
• Transportation Safety Advisory Commission (TSAC)
• Stephen Bish -- Reappoint
• Bill Bowers -- Reappoint
• Richard Dziewit — Reappoint
• John Sullivan — Reappoint
• Mark Moody — Appointment as a Regular Member
The following boards currently have the following vacancies still open:
FISCAL IMPACT
None
RECOMMENDATION
Based on the recommendations by the Interview Board staff recommends Council appoint and
re- appoint the above individuals to various boards, commissions, and committees and approve
the resignations designated.
Agenda No. 5
CITY COUNCIL MEMORANDUM
City Council Meeting: June 6, 2017
Department: Police
Subject: Resolution 17 -R -37 - Consideration and
approval by the City Council of the City of
Schertz, Texas an inter -local agreement between
the City of Schertz and the Coma] County District
Attorney in reference to the disposition of seized
property and contraband.
:• " ►1
Disposition of seized property is regulated by State law, specifically Chapter 59 of the Texas Code of
Criminal Procedure. The attorney representing the State (County District Attorney) is authorized by this
code to enter into an agreement with a law enforcement agency to determine how such property and/or
proceeds from such property will be disposed. There must be an agreement for the law enforcement
agency to receive any property or proceeds. This agreement provides the manner and means that any said
seized property and /or contraband and proceeds therefrom will be disposed.
Similar agreements are in place with the Guadalupe and Bexar County District Attorney office.
Goal
To enter into an interlocal agreement that will regulate the disposition of seized property and /or
contraband and any proceeds therefrom.
Community Benefit
Property and/or contraband and any proceeds therefrom may be utilized in certain strictly regulated
situations to purchase law enforcement related equipment and training. This equipment and training is
then achieved without the use of general fund revenues.
Summary of Recommended Action
Staff recommends approval of the attached Resolution authorizing the City Manager to enter into this
agreement with the Comal County District Attorney's Office.
FISCAL IMPACT
There is no fiscal impact associated with this agreement.
ATTACHMENT
Resolution No. 17 -R -37
Interlocal Agreement between Schertz and Comal County District Attorney's Office.
RESOLUTION NO. 17 -R -37
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING AN INTERLOCAL AGREEMENT
WITH THE COMAL COUNTY DISTRICT ATTORNEY, AND OTHER
MATTERS IN CONNECTION THEREWITH
WHEREAS, the 71St Legislature enacted Chapter 59 of the Texas Code of Criminal
Procedure for the purpose of regulating the disposition of property seized by law enforcement
officers and forfeited contraband; and
WHERAS, the Schertz Police Department and the Prosecuting Attorney for Comal
County desire to enter into an INTERLOCAL AGREEMENT regarding the disposition of said
forfeited contraband and/or the proceeds therefrom; and
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City enter an interlocal agreement with the Comal County District Attorney; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into an interlocal agreement with the Comal County District Attorney;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to enter into the
interlocal agreement attached in Exhibit A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 6th day of June, 2017.
CITY OF SCHERTZ, TEXAS
Mayor, Michael R. Carpenter
ATTEST:
City Secretary, Brenda Dennis
(CITY SEAL)
50506221.1 - 2 -
This INTERLOCAL AGREEMENT is made and entered into by and between the SCHERTZ
POLICE DEPARTMENT (hereinafter "Law Enforcement Agency "), a Law Enforcement
Agency headquartered in Guadalupe County, Texas, that conducts operations in Comal
County, and the office of the Criminal District Attorney for Comal County (hereinafter
"Prosecuting Attorney ").
Pursuant to the provisions of Chapter 59 of the Texas Code of Criminal Procedure, as
enacted by the 71St Legislature, First Called Session, 1989, and subsequent amendments
thereto, regulating the disposition of property seized by law enforcement officers and forfeited
contraband. Law Enforcement Agency and the Prosecuting Attorney desire to enter into a
INTERLOCAL AGREEMENT regarding the disposition of said forfeited contraband and /or the
proceeds therefrom.
This INTERLOCAL AGREEMENT is entered into by and between the respective parties
hereto and is predicated upon the mutual consideration of the equitable sharing of the value
of the contraband and the contraband itself, seized pursuant to the appropriate state statutes.
Accordingly, inasmuch as said statutes require that a INTERLOCAL AGREEMENT exist
between the Prosecuting Attorney and any Law Enforcement Agency in order to share
property and /or the proceeds of property seized by the Law Enforcement Agency, it is the
intention of Law Enforcement Agency and the Prosecuting Attorney to hereby enter into a
INTERLOCAL AGREEMENT regarding the disposition of property seized by said Law
Enforcement Agency.
In consideration for the services of the Prosecuting Attorney rendered to and on behalf of
Law Enforcement Agency in pursuit of the forfeiture of seized contraband, Law Enforcement
Agency agrees that upon the forfeiture of seized currency ( "Forfeited Currency ") or upon the
forfeiture and sale /or of other seized property, real or personal, the following proceed sharing
formulas shall apply:
1. Pre -Trial Disposition for Personal Property: Twenty -five percent (25 %) of any Forfeited
Currency or proceeds from sold Personal Property shall be retained by the
Prosecuting Attorney to be used for any purpose permitted by law. The Prosecuting
Attorney agrees that Law Enforcement Agency shall retain the remaining seventy -five
percent (75 %) of any Forfeited Currency or proceeds of sold Personal Property for
official law enforcement purposes as permitted by law. This formula applies to default
judgments, summary judgments, settlements or any other pre -trial dispositions.
2. Trial Disposition for Personal Property: Thirty percent (30 %) of any Forfeited Currency
or proceeds of sold Personal Property shall be retained by the Prosecuting Attorney to
be used for any purpose permitted by law. The Prosecuting Attorney agrees that Law
Enforcement Agency shall retain the remaining seventy percent (70 %) of any Forfeited
Currency or proceeds of sold Personal Property for official law enforcement purposes
as permitted by law. This formula shall apply to bench or jury trial dispositions which
include settlements or judgments in favor of the State occurring after a case is set for
trial.
Page 1 of 3
3. Pre -Trial Disposition of Real Property: Thirty percent (30 %) of any proceeds from sold
Real Property shall be retained by the Prosecuting Attorney to be used for any
purpose permitted by law. The Prosecuting Attorney agrees that Law Enforcement
Agency shall retain the remaining seventy percent (70 %) of any proceeds from sold
Real Property for official law enforcement purposes as permitted by law. This formula
applies to default judgment, summary judgments, settlements or any other pre -trial
dispositions.
4. Trial Disposition of Real Property: Forty percent (40 %) of any proceeds from sold Real
Property shall be retained by the Prosecuting Attorney to be used for any purpose
permitted by law. The Prosecuting Attorney agrees that Law Enforcement Agency
shall retain the remaining sixty percent (60 %) of any proceeds from sold Real Property
for official law enforcement purposes as permitted by law. This formula shall apply to
bench or jury trial dispositions which include settlements or judgments in favor of the
State occurring after a case is set for trial.
5. It is specifically agreed by the parties that Forfeited Currency in amounts of less than
or equal to $500.00 may be solely retained by the Prosecuting Attorney to be used for
the official purposes of the office.
6. In regards to the seizure of contraband such as vehicles and other conveyances that
may be of use to Law Enforcement Agency or the Prosecuting Attorney in the conduct
of official business, the parties hereto shall agree in writing to allocate such property in
a manner that best serves the operational interests of both parties.
7. Law Enforcement Agency shall be responsible for paying any fees associated with
maintaining, towing, and storing any seized property, real or personal.
It is further specifically agreed by the parties that should special circumstances in an
individual case dictate that the proceeds of the forfeited contraband be shared with other law
enforcement agencies or that the award to the Prosecuting Attorney be in a proportion other
than that set out in this INTERLOCAL AGREEMENT, the parties may consent in writing to a
different allocation of the proceeds in that case. In the absence of a specific agreement in
writing with regard to a particular case, all distribution of seized property, or the proceeds
there from, shall be in accordance with this INTERLOCAL AGREEMENT.
This INTERLOCAL AGREEMENT shall be in effect from and after the 1St day of January,
2017. It is the specific intention of the parties that this INTERLOCAL AGREEMENT shall
automatically be renewed on a yearly basis unless either party shall notify the other within
thirty (30) days prior to the date of expiration that it intends not to renew the INTERLOCAL
AGREEMENT. Either party may terminate this INTERLOCAL AGREEMENT at any time, and
for any reason or for no reason, by giving written notice of the specific termination date at
least thirty (30) days and no more than sixty (60) days prior to that date. In the event a
forfeiture proceeding has been commenced prior to the termination date of the INTERLOCAL
AGREEMENT or the notification with regard thereto, said forfeiture shall not be affected by
the termination of the INTERLOCAL AGREEMENT or the notification of intended termination.
This INTERLOCAL AGREEMENT revokes and supersedes any prior agreement between the
parties.
Page 2 of 3
City Manager, John Kessel
Printed Name:
Date: