Loading...
05-23-2017 MinutesNRN -JTES REGULAR MEETING May 23, 2017 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May 23, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building 94, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Ralph Gutierrez Councilmember Angelina Kiser Staff Present: Executive Director Brian James Assistant to City Manager Sarah Gonzalez City Secretary Brenda Dennis Councilmembers Davis and Thompson were absent. Call to Order — City Council Regular Session Mayor Pro -Tem Cedric Edwards Councilmember Scott Larson Councilmember Bert Crawford City Manager John Kessel Executive Director Dudley Wait City Attorney Charles Zech Mayor Carpenter called the meeting to order at 6:03 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of 'Texas. ( Councilmember Crawford) Councilmember Crawford provided the opening prayer followed by the pledges of allegiance to the flags of the United States and the State of Texas. Mayor Carpenter recognized the following who were in attendance: Boy Scout David Van Horn Troop 343, who was here working on his Communication Merit Badge and is chasing his Eagle Scout award. Former Councilmember who also served over 9 terms as Mayor Pro-Tern Ken Greenwald • Former Councilmember Jim Fowler City Events and Announcements Announcements of upcoming City Events (B. James/D. Wait /S. Gonzalez) Mayor Carpenter recognized Executive Director Dudley Wait who provided the following announcements: May 21 -27 EMS Week 5 -23 -2017 Minutes Page - 1 - Wednesday, May 24 Ribbon Cutting McGarrell Orthodontics 4:30 p.m. 6051 FM 3009 # 248 CVLGC Joint Budget Workshop 6:30 p.m. Schertz Civic Center Bluebonnet Hall Monday, May 29 City Offices Closed in Observance of Memorial Day Friday, June 30 TML Legislative Wrap -up 7:45a.m. — 2:30 p.m. Contact Brenda or Donna to register — Event held at the Double Tree by Hilton Austin. ® Announcements and recognitions by City Manager (J. Kessel) No announcements were provided. Presentations: A. Resolution No. 17 -R -32 — Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas approving the 2017 Recipient of the Hal Baldwin Scholarship. (J. Kessel/S. Gonzalez) Mayor Carpenter recognized Assistant to the City Manager Sarah Gonzalez who stated by Resolution No. 09 -R -03 in 2009, the City Council established the Hal Baldwin Scholarship and on February 7, 2017 the City Council appointed an Advisory Committee to assist the City Council with the Scholarship process for 2017. At the City Council meeting on May 9, 2017, the Advisory Committee presented their recommendation of the 2017 recipient for the Scholarship: Grace Harper - $5,000. Staff recommends approval and adoption of Resolution 17 -R -32. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Kiser to approve Resolution No. 17 -R -32. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Kiser and Crawford voting for and no one voting no. Councilmember Davis and Thompson were absent. Motion passed. Mayor Carpenter recognized Ms. Gonzalez who provided a brief biography on Miss Harper and asked for those in attendance from the Hal Baldwin Scholarship Committee and the Mayor to please join her in front of the dais to present the scholarship to Miss Grace Harper. Miss Harper thanked the Mayor, Council and the Hal Baldwin Scholarship Committee members. B. Introduction of the FY 2017 -18 Sweetheart Court Ambassadors. (S. Gonzalez/L. Klepper/E. Matlock) 5 -23 -2017 Minutes Page - 2 - - Miss Schertz — Corinne Mittelstadt - Miss Jubilee — Karla Sanchez - Miss Friendly City — Ashly Poemer - Miss Sunshine — Trinity Monteverdi Mayor Carpenter recognized Events Manager Mary Spence who provided a brief background of the recent Sweetheart Coronation and introduced each Sweetheart Court Ambassador to Council. Miss Schertz, Corinne Mittelstadt came forward thanking the Mayor and Council on behalf of the FY 2017 -18 Sweetheart Court for the opportunity to represent the City. Mayor Carpenter moved to presentation item F. F. Presentation by the EMS Department regarding Cardiac Arrest Survivors. (D. Wait/J. Mabbitt) Mayor Carpenter recognized EMS Director Jason Mabbitt who stated EMS week isn't just for EMS. It begins with the patient, knowing when to call 911 and bystanders who assist, especially CPR. Dispatchers — who calm the patient and gives instructions to family. Police Officers on patrol who hear the call go out and respond to help. First Responders and Fire Department personnel who are medically trained to assist. To the Medics who are trained well and I just happen to get to work with some of the best of them in Texas. Our Medical Director — who approves our protocols. EMS Director Jason Mabbitt recognized the following by providing a brief Power Point presentation with the following information: o October 8, 2016 — 58 year old male (unable to attend) — Cardiac Arrest — Members from Cibolo Fire Department, Toni Schmidt, Maurice Mendoza, Ben Velez, Cibolo Police Department, Elias DeLosSantos and Schertz EMS Mike Rice, Matt Garcia Brandon Hill and Jason Mabbitt. Cibolo Officer arrived first and began CPR — Cibolo FD took over when they arrived and shocked the patient with their AED. Strong pulse, was breathing on his own. Our crew secured the patient — gave him medication for his heart. o August 4, 2016 — 48 year old male (unable to attend) - Cardiac Arrest — Members from Bracken Fire Department Lt. Bucky Howeth, Brandon Scheel, Larry Schultz and Schertz EMS Jose Hernandez and Alex Thrasher. Gentleman was driving his car when he went into cardiac arrest — car was parked in the middle of the road. Bracken FD made the scene and began CPR and used their monitor and shocked him one time and the patient regained pulses. Our crew arrived and stabilized the patient — had pulses, but still not breathing. W_ e did a 12 lead EKG of his heart and determined that the patient had a heart attack. At the hospital they took him quickly to the Cath lab. o January 12, 2017 — 79 year old male (unable to attend) — Cardiac Arrest — Members from Universal City Fire Department Capt. Jesse Hubbard, Lt. Patrick Lewis, Victor Gonzales, Jerry Soto and Devin Brown and Schertz EMS Eddie Rodriguez, Tyler 5 -23 -2017 Minutes Page - 3 - Bowker and Mat McCollum. Our crew dispatched to an unconscious patient. He was awake when our crew arrived — refused EMS transport. His wife said he passed out and looked like he had a seizure. Our crew performed a 12 lead EKG and it was showing that he was having a heart attack, but yet he still refused — stubborn? While on scene trying to convince him to go — he went unresponsive and stopped breathing. Our crew shocked him and he regained pulses — was awake as we were pulling into the hospital — couldn't get a hold of him — no call back — mad at us? o April 13, 2016 — 52 year old male, Joseph Greiner — Cardiac Arrest — Members from Cibolo Fire Department Lt. Scott Lee, Anthony Lehman, Eddie Gonzales, Mosies Sandoval, Ethan Hernandez, Zach Lowry and Schertz EMS Hector Gonzales, Chris Otte and Mat McCollum. Wife Jodi Greiner — woke up, noticed her husband wasn't breathing right — she called 911 and then noticed he wasn't breathing at all — she began CPR. When our crew arrived, he did have a pulse and was conscious. Put him in the ambulance and while in route to the hospital his breathing stopped and he lost pulses. We began CPR and defibrillated him one time — he actually woke up again as we were arriving at the hospital. o April 14, 2016 — 72 year old male, Ronald Baggett — Cardiac Arrest — Members from Universal City Fire Department Capt. Jesse Hubbard, Victor Gonzales, Matt Keller, Jerry Soto and Schertz EMS Chris Foerster' Leon Allegretti and Mat McCollum. Call at the Olympia Hills Golf Course. Crew arrived, patient was not breathing and had no pulse. Universal City Fire Department placed an AED and defibrillated one time — was in VF. Our crew stabilized him, gave him a medication to avoid having his heart go back into that rhythm. At the arrival of the hospital he was awake and talking. o November 20, 2016 — 75 year old male, Robert Dowlearn — Cardiac Arrest — Members from Bracken Fire Department Lt. Bucky Howeth, Brandon Scheel, Jake Verra and Schertz EMS Mark Southwell, Fred Kurzban and Mat McCollum. Was in cardiac arrest when Bracken Fire Department arrived on the scene. They used their AED and shocked one time, getting pulses back. Our crew arrived, gave him some medication, patient complained that his chest hurt. Gave him more medicine for his heart and transported. o February 6, 2017 — 75 year old male, Ramon Trevno — Cardiac Arrest — Members from Universal Fire Department Capt. Bobby Martin, Lt. Keith Clark, Nathan Rangcapan, Marla Jendrusch, Edui Tijerina, Matt Bass and Schertz. EMS Matt Gonzales, Raul DeLeon and Matt Tronocoso. Conscious having chest pain upon our arrival, pale, clammy. During transport patient became unconscious, no breathing and no pulse. He was shocked three times and regained pulses. Patient went to the Cath lab, determined he had a heart attack. o August 29, 2016 — 16 year old male — Jordan Thoreson and his mom Maria — Cardiac Arrest — Members from Schertz Fire Department Lt. Sposari, Craig Starr, Sawyer Marks, Schertz EMS Jose Hernandez, Matt Garcia, Jason Burch, Mike Shown, SCUCISD Nurse Teresa Watson, Nurse Michelle Gonyer, Dale Seilter, Andrey Wolf and Assistant Principal Amanda Gonzales. Student at Clemens High School. While at 5 -23 -2017 Minutes Page - 4 - school, had a possible seizure and then stopped breathing and had no pulse. Teachers, school nurses and our SRO quickly came to his aid and began CPR and used the schools AED, shocked twice. Schertz Fire Department arrived and shocked him one more time and the patient regained pulses. Our crew stabilized him and transported him to the hospital. o February 3, 2017 — 24 month old toddler — Shane Miller — MCI Cibolo Day Care — Members from Cibolo Fire Department, Schertz EMS and Cibolo Police Medic I — Tyler Bowker, Jose Hernandez, Medic II Matt Garcia, Mike Rice, Medic '1I1 Cody Callen, Luis Sanchez, Medic IV Denise Connors, Bryan Salge, Medic V Allen Schultz, Anthony Sperduti, Supervisor Jason Burch. On February 3, 2017, we were dispatched to a vehicle that drove into a building. Determined quickly that that building was a Daycare in Cibolo. Seven patients transported, children ranged in age from 5 months to I year by 5 ambulances. The most seriously hurt was Shane Miller who was 13 days away from his first birthday. It was relayed to our crew that he was run over by the vehicle. Our crew arrived, he was conscious, they quickly stabilized him and transported, on scene a total of 8 minutes. Injuries, liver laceration, right side pulmonary contusion, rib Fx 6 -9, forehead lacerations. Shane was in attendance along with his parents Troy and Aida Miller. EMS Director Jason Mabbitt thanked City Council, Mayor, and Mr. Kessel who approve the equipment like our LUCAS devise and our heart monitors so our medics can properly do their jobs. There are people alive today because of that equipment. Each patient survivor and all members of the various Fire Departments, EMS, and Police Departments received a certificate of recognition. Proclamations: • Proclamation recognizing National EMS Week. (Mayor Carpenter /J. Mabbitt) Mayor Carpenter read the proclamation and congratulated EMS Director Jason Mabbitt and his staff and other city emergency responders who were present for their dedication and excellent service to the public. Mayor Carpenter recessed the meeting at 6:34 p.m. for photos. Mayor Carpenter reconvened the meeting at 6:37 p.m. and moved to presentation item E. E. Presentation by DXE Medical — AED Donation to BVYA (D. Wait/J. Mabbitt/K. Burnam) Mayor Carpenter recognized Community Health Manager Kellie Burnam who stated as a parent who attends many baseball events at the ballfields she had noticed that there was not an AED on site. She reached out to DXE Medical Mr. Dan Cavazos and they agreed to donate one to BVYA to have at the ballpark. Mr. McDowell and Mr. Cavazos were present this evening. Mr. McDowell thanked everyone, especially Mr. Cavazos. C. Presentation by the University of Incarnate Word MBA Students regarding the Capstone Project on Schertz Municipal Solid Waste Program. (D. Wait) 5 -23 -2017 Minutes Page - 5 - Mayor Carpenter recognized Executive Director Dudley Wait who stated at a Council on the Go meeting held at Corbett Junior High School on February 21, 2017, one of the presentations on that agenda was a discussion about our solid waste services. During that discussion, various issues were brought to light including the number of pick -ups per week, use of recycling and cost of the service. The week after this public meeting, Councilmember Kiser reached out to the City Manager and introduced us to Dr. David Vequist, a professor of Management and Strategy in the MBA program at the University of Incarnate Word (UIW). He works with MBA students in their final semester on completing capstone projects. He works to bring in governmental and not - for - profit organizations that are wrestling with a specific issue for his students to adopt, research, analyze and develop a plan to solve. Mr. Kessel and Mr. Wait presented the situation with our solid waste service to the students in late March and a group of five students (Madelyn Buhler, Meredith Garza, Blue Hybner, Daryl Irby and Luis Guajardo) chose our project. These students spent the month of April interviewing City staff, Bexar Waste leadership staff and researching best practices across the nation. Then, on May 10, they presented their project and proposed solutions as their final class project at UIW. City staff believes the work these 5 students put into this project was outstanding. They developed a plan that would set a course for transforming the method in which we handle solid waste over the next 10 — 15 years, minimize cost to the citizens, and allow our vendor to be successful and potentially set a model for other communities of our size. Although this plan may not be the complete solution for the City, staff feels that it was important to allow these MBA graduates to present their work to City Council. This allows them to receive appropriate recognition for the work they did on behalf of the City and allows City Council, City Staff and our citizens to understand where the solid waste industry is heading and to better grasp different ideas in keeping costs low for our citizens while being better stewards of our community. Mr. Wait introduced Graduate Student Daryl Irby who provided a power point presentation of the project findings and recommendations answering questions from Council. A copy of his presentation can be found in the City Secretary's office. Mayor and Council thanked the students who participated in preparing the project and working with the City and Bexar Waste. Mayor Carpenter recognized Mr. Miguel Gutierrez, Bexar Waste Owner, who also thanked Daryl and his team for a great report. D. Presentation of the "Schertz City Council — Half Century of Service, Looking Back" publication, by the Schertz Historical Preservation Committee. (B. James/D. Weirtz) 5 -23 -2017 Minutes Page - 6 - Mayor Carpenter recognized Schertz Historical Preservation Committee Chair Dean Weirtz who provided information on the recent and past work of the Committee. Mr. Weirtz presented to each member of Council a copy of the publication and requested that a copy be sent to the Library. Mayor and Council thanked Mr. Weirtz and his Committee for their dedication and work they have done preserving the history of Schertz. Hearing of Residents No one spoke. Workshop Items ® Update and Discussion on Jubilee and SchertzQ Events. (S. Gonzalez/L. Klepper) Mayor Carpenter recognized Public Affairs Director Linda Klepper, Events Manager Mary Spence and Assistant to the City Manager Sarah Gonzalez who provided a power point presentation regarding the proposed Jubilee and SchertzQ Events. Highlights included: Events Update Focus on the why & what's important - Jubilee — Fireworks, Parade, Carnival - SchertzQ — BBQ Competition Provide local community events that Schertz residents will enjoy Balance Revenues and Expenses 4th of July Jubilee Overview One day event: - Freedom 5K Race - Parade - Opening Ceremonies - Live Music - Carnival - Food - Craft - Business Vendors - Watermelon Eating ContestBonzo Crunch - Fireworks Ms. Spence stated previously this event has been organized and run by the Schertz Parks and Recreation Foundation, with assistance from city staff. At the December 6, 2016 Council meeting, the Foundation announced they had voted unanimously to dissolve the foundation. With this announcement, the city has taken on the fiscal responsibility to ensure that this event continues, but to evaluate the event, keep in mind the `why we have it' and focus on what elements are important to maintain, while not overcommitting resources and with the ultimate goal of providing this local community event that Schertz residents can enjoy. Beginning with a 5K and 1.5 -mile parade, the 42nd Annual 4th of July Jubilee will commence with families lining Schertz Parkway, Main Street and Oak Street to welcome 200+ runners 5 -23 -2017 Minutes Page - 7 - and 100+ parade participants. Following the parade and opening ceremonies, the event will feature live music, festival food, craft vendors who sell homemade products, local business information booths, and a carnival for families to enjoy. A firework show completes the evening with spectator numbers in the thousands, creating a sea of people in Pickrell Park who come out to celebrate our nation's Independence Day. SchertzQ Overview One day event - Sanctioned BBQ Cook -Off - Food - Business - Retail Vendors - Live Music - Show -N -Shine Car Show - Kids Que (new addition to the event) The Bottom Line Jubilee will see expenses of roughly $26,000.00 Revenues will match or exceed the expenses: - Fireworks Show Sponsored by HEB - Business Parade Entries: 20 -25 - Craft- Business -Food Vendors: 30 Ms. Spence answered questions from Council. She stated later in the agenda there is an item regarding a budget adjustment to fund the Jubilee expense of $26,000.00. This will cover costs of fireworks, services such as portable lights, restroom facilities, outsourced staff to ensure grounds are clean during the event, entertainment, parade trophies, and advertising. Revenues from vendor fees, sponsorships, parade fees, and the carnival will offset expenses for the event totaling approximately $26,000. ® Update regarding the Schertz Facilities Master Plan (B. James) (Item requested by Councilmember Davis) Mayor Carpenter stated that this item has been pushed to the June 6, 2017 meeting. Discussion Items 1. Minutes — Approval of the minutes of the Regular Meeting of May 9, 2017 and the Special Meeting of May 16, 2017. (J. Kessel/B. Dennis) Mayor Carpenter recognized Mayor Pro -Tern Edwards who moved, seconded by Councilmember Kiser to approve the minutes of the Regular Meeting of May 9, 2017 and the Special Meeting of May 16, 2017. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Kiser and Crawford voting. for and no one voting no. Councilmember Davis and Thompson were absent. Motion passed. 5 -23 -2017 Minutes Page - 8 - 2. Application for Landmark or Heritage Neighborhood Property Designation — Consideration and/or action approving a Landmark Property Designation for 7720 Trainer Hale Road. (B. James/D. Weirtz) Mayor Carpenter recognized Planner I Channary Gould who came forward briefing Council on the property. Schertz Historical Preservation Chair Dean Weirtz came forward stating Section 21.4.9 Designation of Landmark Properties and Heritage Neighborhoods of the City of Schertz' Unified Development Code (UDC) establishes the requirements and process for designating a property as a Schertz Landmark Property. The property being proposed for designation is 7720 Trainer Hale Road. This property was nominated by the Schertz Historical Preservation Committee (SHPC) as a Landmark Property and was recommended for designation by the SHPC on April 27, 2017. The Landmark Property designation does not trigger any additional City development regulations or restrictions. Staff and Chair Weirtz recommend approval. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Kiser to approve the application for landmark property designation for 7720 Trainer Hale Road. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Kiser and Crawford voting for and no one voting no. Councilmember Davis and Thompson were absent. Motion passed. 3. Application for Landmark or Heritage Neighborhood Property Designation — Consideration and /or action approving a Landmark Property Designation for 207 First Street. (B. James/D. Weirtz) Mayor Carpenter recognized Schertz Historical Preservation Chair Dean Weirtz who stated Section 21.4.9 Designation of Landmark Properties and Heritage Neighborhoods of the City of Schertz' Unified Development Code (UDC) establishes the requirements and process for designating a property as a Schertz Landmark Property. The property being proposed for designation is 207 First Street. This property was nominated by the Schertz Historical Preservation Committee (SHPC) as a Landmark Property and was recommended for designation by the SHPC on April 27, 2017. The Landmark Property designation does not trigger any additional City development regulations or restrictions. Staff and Chair Weirtz recommend approval. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Kiser to approve the application for landmark property designation for 207 First Street. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Kiser and Crawford voting for and no one voting no. Councilmember Davis and Thompson were absent. Motion passed. 4. Ordinance No. 17 -13-16 - Consideration And Approval Of An Ordinance Authorizing The Issuance Of "City Of Schertz, Texas Combination Tax And Limited Pledge Revenue Certificates Of Obligation, Series 2017"; Providing For The Payment Of Said Certificates By The Levy Of An Ad Valorem Tax Upon All Taxable Property Within The City And Further 5 -23 -2017 Minutes Page - 9 - Securing Said Certificates By A Lien On And Pledge Of The Pledged Revenues Of The System; Providing The Terms And Conditions Of Said Certificates And Resolving Other Matters Incident And Relating To The Issuance, Payment, Security, Sale, And Delivery Of Said Certificates, Including The Approval And Distribution Of An Official Statement Pertaining Thereto; Authorizing The Execution Of A Paying Agent/Registrar Agreement And An Official Bid Form; Complying With The Requirements Of The Letter Of Representations Previously Executed With The Depository Trust Company; Authorizing The Execution Of Any Necessary Engagement Agreements With The City's Financial Advisors and/or Bond Counsel; And Providing An Effective Date. First and Final Reading (J. Kessel/J. Walters /J. Kuhn/M. McLiney) The following was read into record: AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY OF SCHERTZ, TEXAS COMBINATION TAX AND LIMITED PLEDGE REVENUE CERTIFICATES OF OBLIGATION, SERIES 201799; PROVIDING FOR THE PAYMENT OF SAID CERTIFICATES BY THE LEVY OF AN AD VALOREM TAX UPON ALL TAXABLE PROPERTY WITHIN THE CITY AND FURTHER SECURING SAID CERTIFICATES BY A LIEN ON AND PLEDGE OF THE PLEDGED REVENUES OF THE SYSTEM; PROVIDING THE TERMS AND CONDITIONS OF SAID CERTIFICATES AND RESOLVING OTHER MATTERS INCIDENT AND RELATING TO THE ISSUANCE, PAYMENT, SECURITY, SALE, AND DELIVERY OF SAID CERTIFICATES, INCLUDING THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT PERTAINING THERETO; AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT AND AN OFFICIAL BID FORM; COMPLYING WITH THE REQUIREMENTS OF THE LETTER OF REPRESENTATIONS PREVIOUSLY EXECUTED WITH THE DEPOSITORY TRUST COMPANY; AUTHORIZING THE EXECUTION OF ANY NECESSARY ENGAGEMENT AGREEMENTS WITH THE CITY'S FINANCIAL ADVISORS AND /OR BOND COUNSEL; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Finance Director James Walters who stated bids came in this morning for their two bond issuances. The results were passed out to council and Managing Director Andrew Freedman with SAMCO Capital Markets came forward to provide information regarding the bid results. He stated he would first review the packet headed Schertz $5,600,000 Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series 2017. Five investment firms 5 -23 -2017 Minutes Page -10 - submitted bids from throughout the country. The lowest bid came from Robert W. Baird & Co. Inc. at 2.62% True Interest Cost (TIC). This is a very good rate. Looking at Page 1, Sources and Uses of Funds we are going to issue $5.475 million. They are going to put the whole $5.6 million into the project fund. Ambulances will be purchased with $550,000 and amortized over 5 years. Then, $950,000 will be amortized over 7 years and will be used to purchase a Fire Truck. The remainder of this $4.1 million CO will be amortized over the full 20 years and that is for road and drainage improvements as well as repairs and improvements to the municipal facility complex. Page 4. Bond Debt Service Schedule: Fiscal payback will begin in fiscal year 2018 (far left column) and the amount of annual debt service is listed for each fiscal year in the far right hand column. In the first five years, you will be paying back roughly about $535,000 per year. That will drop to $420,000 per year for two years and then it will level out to about $270,000 per year. Keep in mind they have matched the payback of the debt with the useful life of the assets they are amortizing. The first advantage to this is to make sure we don't borrow money and wind up paying it back longer than the useful life of the asset(s). The second advantage is we will pay less interest on the certificate of obligation because we are paying the loan back sooner. The bonds are fixed rate. Once you take action to lock the rates in this evening the rates will not change. Mr. Freedman and Mr. Walters answered and addressed questions /comments from council. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Kiser to approve Ordinance No. 17 -13-16 first and final reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Kiser and Crawford voting for and no one voting no. Councilmember Davis and Thompson were absent. Motion passed. Ordinance No. 17 -B -17 - Consideration And Approval Of An Ordinance Authorizing The Issuance Of "City Of Schertz, Texas General Obligation Bonds, Series 2017 "; Levying A Continuing Direct Annual Ad Valorem Tax, Within The Limitations Prescribed By Law, For The Payment Of The Bonds; Prescribing The Form, Terms, Conditions, And Resolving Other Matters Incident And Related To The Issuance, Sale, And Delivery Of The Bonds, Including The Approval And Distribution Of An Official Statement Pertaining Thereto; Authorizing The Execution Of A Paying Agent/Registrar Agreement And An Official Bid Form; Complying With The Provisions Of The Depository Trust Company's Letter Of Representations; Authorizing The Execution Of Any Necessary Engagement Agreements With The City's Financial Advisors and/or Bond Counsel; And Providing For An Effective Date. First and Final Reading (J. Kessel /J. Walters /J. Kuhn/M. McLiney) The following was read into record: ,.:"1._`11 toMLla XM.1 MU 5 -23 -2017 Minutes Page - 11 - Mayor Carpenter recognized Managing Director Andrew Freedman with SAMCO Capital Markets who stated they received six bids. Robert W. Baird & Co. Inc. submitted the best bid at 2.77 True Interest Cost (TIC). The TIC is higher due to the smaller amount and what he believes drives the higher TIC is that we are not amortizing as much of the bonds up front. We are paying this back in a level debt service, meaning we are making equal payments, which is a very standard thing to do. Municipalities typically do this, especially for what these bonds are issued for and that in turns drives up the borrowing cost. That's the explanation for the differential. We are very pleased with the interest rate we received. We are issuing $3,935,000.00 in bonds, we will be putting the full $4,000,000.00 into the Cities project fund and then outside of that, paying the other issuance cost. The City is going to receive net of everything $4,000,000.00 in its project fund. He stated that you can see on page 4 the annual pay back, $265,000 roughly per year for twenty (20) years. On each of the CO's and Bond we are making our first payment in 2018; what this does is allows us to work through the budget this year and set our I & S Tax rates so that we are considering these new annual payments as part of that tax rate and then have a chance to actually collect on those taxes before we make our first payment. We are not having to pull out of our reserves to make those first payments. Again, we are pleased with the result. You can see in looking through the different bids that they're not necessarily very tight, meaning you have everyone around 2.77, your last place bid come in at just below 3 %; this gives us a high degree of confidence that we have received a good bid given the turnout that we had. He stated as we say every single time when we are up here selling bonds we go through a credit rating process. The City has a sterling AA+ stable outlook rating from Standard and Poor's, and we went through that process again. Mark McLiney and he are consistently amazed at the level and detail of information that the staff brings forward through those conference calls. We do many a year and the City of Schertz continues to set the bar in terms of the amount of information and transparency the city can provide in terms of policies, capital planning and other things. That goes a long way in this process to save money when we are issuing bonds. Council had no further questions. 5 -23 -2017 Minutes Page -12 - Mayor Carpenter recognized Councilmember Kiser who moved, seconded by Councilmember Gutierrez to approve Ordinance No. 17 -B -17 first and final reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Kiser and Crawford voting for and no one voting no. Councilmember Davis and Thompson were absent. Motion passed. 6. Resolution No. 17 -R -28 — Consideration and/or action approving a Resolution authorizing the City Manager to enter into an Agreement with Schertz 1518 LTD to purchase approximately 5.3 acres of land for the construction of a Fire Station. (D. Wait) The following was read into record: 1.911 - &1 to] ! Mayor Carpenter recognized Executive Director Dudley Wait who stated on February 7, 2017 City Council authorized the City Manager to negotiate pricing with Schertz 1518 LTD for the purchase of approximately 5.3 acres of land. The location of the desired piece of land is approximately 340 feet east of the intersection of Hollering Vine and Lower Seguin Road, on the north side of Lower Seguin Road. This location was determined to be the best location based upon a number of factors as studied by Mr. Mike Pietsch, P.E. as a part of an ISO Based Fire Station Location study in early 2015. Through negotiations, the parties have agreed to pay $2.88 per square foot for each square foot that is not included in what will be a Right of Way dedication along Lower Seguin Road at the front of the property. It is estimated that, after the survey, the City will pay $2.88 for approximately 4.5 acres with approximately 0.8 acres being included as a future Right of Way dedication. This price is the appraised value for the land as determined by a certified land appraiser conforming to the Uniform. Standards of Professional Appraisal Practice and Title XI Regulations and related standards. Once this Agreement is signed by both parties, a sixty -day due diligence process will begin. During this time, the Seller will have the land surveyed and the City will perform a geo- technical review of the property. Once all due diligence is complete and both parties are satisfied, the land purchase will be completed. If, at any time, an issue arises during due diligence that would preclude this piece of land from being an appropriate location for a Fire Station, the agreement will be terminated and the City will begin a new process of obtaining a piece of property from lower ranked locations identified in our ISO study. 5 -23 -2017 Minutes Page -13 - The construction of Fire Station 3 will improve the overall response capabilities of Schertz Fire/Rescue. This will be most notable in areas of Schertz south of F.M. 78, but this addition will improve responses all across the City. The land we are proposing to purchase will place this new station in a location that will maximize the exposure to our citizens and will allow for safe ingress and egress of emergency vehicles for years to come. Based upon the appraisal recently completed, we anticipate the purchase price to be within the scope of the budget. These funds will come from funding identified within the TIRZ agreement or from the voter approved GO bonds for Fire Station 3. Staff recommends approval. Mayor Carpenter recognized Councilmember Crawford who had several comments /questions: 1) He assumes this is not in the flood plain. Answer: No, it is not in the flood plain. 2) Is there a broker involved in this? Answer: It is between the City and Schertz 1518 LTD. 3) We had an appraisal done on this property. Who did the appraisal? Answer: CBRE, who is a national, maybe even an inter- nationally recognized firm. 4) Originally, didn't Mr. Price say he was going to donate some land for a fire station? Answer: When the development was first started there was an agreement for them to donate land and actually build a fire station. In the end, he did donate land at the corner of Pfeil and Ware - Seguin Road, on the north side right where those two roads intersect; there are three acres. This was deeded over to the city in 2008. The intent is to hold on to this property as a possible additional location for a city facility as our city continues to grow. Councilmember Crawford said he wants to make sure and have on record that this land is the City of Schertz property and has no incumbrances on its future use because we were given this land and yet we are spending over $560,000+ on five other acres. Executive Director Dudley Wait stated he can have the city attorney review the deed on the three acres and confirm it is city property and that there are no references to any particular dedicated purpose(s). Councilmember Crawford stated he would like some type of assurance in this document tonight to make sure what he is asking in fact is a true case, so as not to delay the project down the road. Mayor Pro -Tem Edwards suggested that we may want to consider adding to that three acres now before it gets too dense and while we have an opportunity to do so. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Kiser to approve Resolution No. 17 -R -28. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Councilmember Davis and Thompson were absent. Motion passed. 5 -23 -2017 Minutes Page - 14 - 7. Resolution No. 17 - -33 — Consideration and/or action approving a Resolution authorizing the City Manager to enter into an agreement with Ford Engineering, Inc., for design, bid, and construction of Phase Engineering Services for the FM 1103 Water and Wastewater Facilities Relocation Project. (B. James/K. Woodlee) The following was read into record: Mayor Carpenter recognized City Engineer Kathy Woodlee who stated this item is a request for the city to enter into an agreement with Ford Engineering to do the design to relocate city utilities (water and wastewater) that are currently in the TxDOT right of way off FM 1103. The relocation of City facilities that are currently within the existing TxDOT right of way are not eligible to be considered part of the TxDOT project to widen/improve FM 1103; they are the city's responsibility. Mayor Carpenter recognized Mayor Pro -Tern Edwards who moved, seconded by Councilmember Kiser to approve Resolution No. 17 -R -33. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Kiser and Crawford voting for and no one voting no. Councilmember Davis and Thompson were absent. Motion passed. 8. Ordinance No. 17 -T -18 — Consideration and/or action approving an Ordinance by the City Council of the City of Schertz authorizing a budget amendment to fund the 42nd Annual Fourth of July Jubilee Event. First Reading (S. Gonzalez/L. Klepper/M. Spence) The following was read into record: AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET AMENDMENT TO FUND THE 42 n ANNUAL FOURTH OF JULY JUBILEE EVENT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE 5 -23 -2017 Minutes Page -15 - Mayor Carpenter recognized Public Affairs Director Linda Klepper who stated a budget amendment is needed to fund the upcoming city Fourth of July Jubilee event. They are anticipating the revenues will exceed all of the expenses. The budget for the 42nd Annual Jubilee will be approximately $26,000. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Kiser to approve Ordinance No. 17 -T -18 first reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Kiser and Crawford voting for and no one voting no. Councilmember Davis and Thompson were absent. Motion passed. Roll Call Vote Confirmation Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes for agenda items 1 -8. Executive Session Mayor Carpenter recessed the regular meeting into executive session at 8:21 p.m. 12. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Secretary. Reconvene into Regular Session Mayor Carpenter reconvened the regular meeting at 9:09 p.m. 12a. Take any action based on discussions held in closed session under Agenda Item 12. No action taken. Requests and Announcements 9. Announcements by City Manager. No announcements were provided. 10. Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the consensus of the other City Council members to place or not place the item on a future agenda. Mayor Carpenter recognized Councilmember Larson who asked for an agenda item regarding the City's bid process for posting out bids for different kind of jobs, including where we post 5 -23 -2017 Minutes Page -16 - our bids, how we advertise them, and what kind of response rate we get on them — a general overview of our policies, procedures, and effectiveness of what we currently have in place. 11. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Carpenter recognized Councilmember Crawford who thanked the Parks staff for arranging the Park tours this past Friday and Saturday. He also mentioned he attended the HOG Wild educational seminar yesterday and was very impressed with the informative sessions he was able to attend. Mayor Carpenter recognized Councilmember Gutierrez who also mentioned the Parks Tours and the HOG Wild event. He also stated that a week ago he attended the San Antonio Manufacturing Expose and was impressed with the event and mentioned that our EDC Department was there representing Schertz... Kudos to the EDC Team. Mayor Carpenter recognized Councilmember Larson who thanked the Parks Department for cleaning our beautiful signs -- -they look almost as good as new. Mayor Carpenter recognized Councilmember Kiser who wanted to send out prayers to the family and friends of Firefighter Scott Dean who was killed in the line of duty. This is a reminder of how the first responders, everywhere, put their lives on the line each day. Mayor Carpenter recognized Councilmember Crawford who stated several members attended the unveiling of the `mural' at Pickrell Park today. He hopes more of this can be done in the city in the future. Mayor Carpenter stated the current legislation session is winding down —about a week away. Today the House was very exasperated with the Senate due to the number of bills they have passed and sent to them but the Senate has not even bothered to send many of them on to a committee. He expects a lot of these bills to die in the next few days. This will be good for us (cities) as we were worried about a number of bills that would have affected us. He encouraged any councilmember(s) who might wish to attend the wrap -up in Austin to do so. Tomorrow evening there will be a joint session meeting with CVLGC and the City Councils of the cities of Schertz and Cibolo at the Schertz Civic Center - Bluebonnet Hall at 6:30 p.m. 5 -23 -2017 Minutes Page - 17 - Adiournment As there was no further business, Mayor Carpenter adjourned thq P4O%gW9:17 p.m. R. Carpenter, Mayor ATjFST L 44:�2 a Dennis, City Secretary 5 -23 -2017 Minutes Page -18 -