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05-24-2017 Joint Minutes CVLGC & CiboloMINUTES SPECIAL JOINT WORKSHOP MEETING May 24, 2017 A Special Joint Workshop Meeting was held by the Cibolo Valley Local Government Corporation ( CVLGC), City of Cibolo and the City of Schertz, on May 24, 2017, at 6:30 p.m., at the Schertz Civic Center Bluebonnet Hall, 1400 Schertz Parkway -Bldg. 5, Schertz, Texas. The following members present to -wit: City of Schertz Mayor Michael Carpenter Councilmember Ralph Gutierrez Councilmember Angelina Kiser City Manager John Kessel Executive Director Dudley Wait Mayor Pro -Tem Cedric Edwards Councilmember Scott Larson Councilmember Bert Crawford City Secretary Brenda Dennis Asst. Public Works Director Jim Hooks Councihnembers Mark Davis and Robin Thompson were absent. City of Cibolo Mayor Allen Dunn Councilmember Verlin "Doug" Garrett Councilmember Brian Byrd Councilmember Jim Russell Councilmember Ted Gibbs Councilmember Glenn Weber Bob Herrera, City Manager City Secretary Peggy Cimics Executive Assistant Leigh Ann Rogers Kristopher McDaniel, IT Director Anna Miranda, Director of Finance Timothy Fousse, Director of Public Works /Capital Projects Councilmembers Jennifer Schultes and Jay Hogue were absent. Cibolo Valley Local Government Corporation: Justin Murray, Board President Garth Coursen, Board Member Lesley Pedde, Board Member Steve White, Board Member Amber Briggs, SSLGC Deputy Executive Director Alan Cockerell, Executive Director Angie Kleinschmidt, Office Administrator Mayor Pro -Tem Cedric Edwards - Schertz - Ex- officio CVLGC Contractors: John Winkler, Walker Partners Bill Klemt, Hydro - Geologist Consultant Art Rodriguez, Russell & Rodriguez LLP Rene Moulinet, HRM Land Acquisitions Solutions Guests Maggie Titterington, President of The Chamber Richard Dziewit Glen Outlaw 5 -24 -2017 Minutes Page - 1 - Call to Order 1. Call meeting to order — Justin Murray — President —CVLGC President Justin Murray called the Cibolo Valley Local Government Corporation (CVLGC) to order at 6:31 p.m. a. City of Cibolo — Mayor Dunn called the City of Cibolo Joint meeting to order at 6:32 p.m. b. City of Schertz — Mayor Carpenter called the City of Schertz Joint meeting to order at 6:32 p.m. 2. Welcome /Opening Remarks — Mayor — City of Cibolo & Mayor — City of Schertz Mayor Dunn and Mayor Carpenter welcomed everyone in attendance this evening providing brief comments regarding the partnerships with the City of Schertz City of Cibolo and the Cibolo Valley Local Government Corporation. 3. Introductions — Justin Murray—President—CVLGC Executive Director Alan Cockerell provided the following regarding the presentation topics that will be discussed: Regional Water Planning CVLGC History CVLGC Organization 2017 CVLGC Project Concept — Project Description, Project Map CVLGC Project Financial — Timing, Contribution Projections CVLGC Demands Carrizo Aquifer Groundwater Permitting Legislative Update Summary 4. CVLGC Water Development Project in Wilson County — Alan Cockerell, Executive Director & John Winkler, Walker Partners & Art Rodriguez, General Counsel Alan Cockerell ® Terms • ac -ft — acre -feet = 325,851 Gallons • CVLGC — Cibolo Valley Local Government Corporation • DFC — Desired Future Condition • EUWCD — Evergreen Underground Water Conservation District • GCD — Groundwater Conservation District 5 -24 -2017 Minutes Page - 2 - • GMA — Groundwater Management Area • MAG — Modeled Available Groundwater • MOU — Memorandum of Understanding • MSA — Management Services Agreement • PER — Preliminary Engineering Report • Region L — South Central Texas Regional Water Planning Group • SARA — San Antonio River Authority • SSLGC — Schertz/Seguin Local Government Corporation • WUG — Water Use Group • Texas Water Development Board (TWDB) • Regional Water Planning - Established in 1997 by 75"' Texas Legislature (SB1) - Bottom -up approach - Sixteen Planning Groups - Approved Bylaws - Designated Administrator Basic Planning Parameters - Water Supply Plan to meet drought of record needs - 50 year planning horizon - 5 year planning cycle - 6 categories of water use o Municipal, Manufacturing, Mining, Irrigation, Livestock and Steam - Electric Power Texas Water Development Board (TWDB) Regional Planning • South Central Texas Regional Water Planning Group • Region L • Comprised of 20.5 Counties • Administrator: SARA • Technical Consultant: Black & Veatch • Quarterly Meetings 2017 ■ First Thursday of Feb, May, Aug. & Nov. ■ SAWS Customer Service Building • www.regionitexas.org • Current Planning Cycle 0 2017 State Water Plan is Interactive: https : / /2017.texasstatewatgrplan.orp,/statewide o Fifth Planning Cycle (2017 -2021) Changed to Utility Based Planning 5 -24 -2017 Minutes Page - 3 - ® CVLGC History 2011 o CVLGC formally created and first official board meeting with Cibolo, Converse, Schertz, Seguin, and Selma 2012 • Walker Partners began development of a regional water system master plan which included a water study for each city • Seguin and Selma withdrew due to different focus concentrations 2013 o Responded to HDR Survey to collect population and water use data for Region L (With assistance from Walker Partners) 2014 • Selected most feasible project for CVLGC Customers Carrizo- Wilcox well field in Eastern Wilson County • Converse withdrew from CVLGC • Approved Business Plan for Water Supply Project • Began Option Agreements with Wilson County landowners 2015 -2017 • Project included in Region L Plan as Recommended Strategy • Began Water Lease Agreements with willing landowners • Negotiated common water lease template with large landowner group ® CVLGC Organization 2017 City of Cibolo & City of Schertz Governed by a Board of Directors Appointed by Each City Council • Two Directors from each City • One Ex- Officio from each City Utilize SSLGC Staff for Administration (MSA) Board Meets Monthly (Fourth Thursday) Contracts with the Following: • Armstrong, Vaughn & Associates, PC — Auditor • Art Rodriguez, Russell & Rodriguez LLP - Attorney • Bill Klemt — Hydro - Geologist • John Winkler, Walker Partners — Engineering • SAMCO Capital Markets Inc. — Financial Advisors • HRM Land Acquisition Solutions, LLC — Land Agents o Crockett Camp —Project Manager ® CVLGC Project Water Supply Project Required for Long Range Needs Project Included in 2016 Region L Plan & 2017 State Water Plan 5 -24 -2017 Minutes Page - 4 - Acquiring Project Water Rights with Willing Landowners • Provide Income Stream for Landowners • Lease one ac -ft/ac annually from Carrizo- Wilcox Aquifer • Land Owner to maintain Water Rights in other Stratas, as allowed by EUWCD Project Summary: • Carrizo- Wilcox well field in Eastern Wilson County • 10,000 ac -ft/yr Capacity with Six Wells • Need to acquire additional water rights to meet continuous requirement of 12,000 Acres • Purchase Well Sites and Lease Water Rights • Water Production Projected to Begin in 2024 (under evaluation) • Contract with SSLGC to Treat & Transport • Water Chemistry Compatible with SSLGC o Water Lease Status o Currently have water leases for approximately 75% of required acreage 0 72 property owners • CVLGC Project Costs — City Contributions L 'IT I . . .............. J � it ` ,.✓rf ` J ` L? n T i 5 -24 -2017 Minutes Page - 5 - r �Y_ f - } � � ctdo Yale! to ,f,•emrnf; f • VYY fir. LEfAM fie`Y9f fb"tfI'. J � it ` ,.✓rf ` J ` L? n T i 5 -24 -2017 Minutes Page - 5 - r �Y_ f - } � � ctdo Yale! to ,f,•emrnf; f • VYY fir. CVLGC Project ownership • Water will be produced and delivered by CVLGC to the SSLGC Guadalupe facility • Water will be treated and transported by SSLGC to customer delivery points • CVLGC will own wellfield and transmission line to proposed SSLGC Guadalupe facility • CVLGC will contract for treatment and pipeline capacity of SSLGC system CVLGC Project Cost City Contributions 2015 Approved Business Plan Water Rights & Property FY2015-2016 $750,000 ArquvBtiat FY2036 -2017 $300,000 Project DevelopMent FY2017 -2018 $300,000 S112M' FY2018 -?020 5401),000' Design &Acquisition FY20202022 $400,000' Construction FY20222024 $900,000" $30.1M' 'Under evaluation in new planning cycle. Projected water needs in 2030 decade. Mr. Cockerell recognized and introduced Mr. John Winkler, PE, with Walker Partners who provided the following information and answered questions: 5 -24 -2017 Minutes Page - 6 - 12,000 -9,000 CD 0- 7� 6,000 3,000 0 2 2020 2030 2040 2060 2060 2070 --i Schertz ■ Cibolo Aquifers of Texas Ogallala Flaros VWI,-y, SOYMOUF Trinity Aueco-Mesilla Bolsons I L Edwards-Trin; ty JFI!a.te- Edwards (Ralciones Fault Zone) S afid indicates rjuicTop areai-. (me P291 Of an aquifer that lies at the land surface). latched indicates zub5urlace areas (thee part of an iqviNn that lie-s cT dips be-low oth*r formations), 5-24-2017 Minutes Page - 7 - Ca Gul-fCoast J �� \� /� \\ i% 5-24-2017 Minutes Page -S- 9 (� ` � } [ \�- \ -- \ ^. \ \- )[ ( � / � / \- \ }f \ � _ �� \� /� \\ i% 5-24-2017 Minutes Page -S- Recoverable Storage Wilson counts • Carrizo- tWcox Agttifers • 1.50 A il]ion Ac -Ft in Storage (Source: T D, B) .f� • CSC = 10,000 Ac-Ft /Yr • 50 years of pumpage • $77 Million paid to Wilson County Landowners ■ CVLGC Pumpage ■ Remaining Storage President Murray introduced Counselor Art Rodriguez, Russell & Rodriguez, LLP who provided the following information: Adjudicative Hearing - Notice - Contested vs. Uncontested - Pre- Hearing Conference Parties Simplification of issues Amended application Admissions or stipulations Schedule Discovery Set witness lists Pre -filed testimony Procedures governing hearing on the merits Hearing on the Merits - Testimony and Exhibits Pre -Filed - Hearings Examiner reports findings to Board within 30 days - Submit Exceptions to Report - Board acts within 60 days 5 -24 -2017 Minutes Page - 9 - An update was provided on the following bills: Legislative Update • HB 31 • HB 1318 y • HB 2377 • HB 2378/SB 774 • HB 3028 • SB 862 - SB 1392 - SJR 36'::� 5. Summary, Recommendations & Discussions — Justin Murray President — CVLGC Mr. Justin Murray, Board President of CVLGC provided summary remarks which included answering questions: - City of Cibolo & City of Schertz - Water supply project selected for long range needs: * 10,000 ac- ft. /yr. Carrizo- Wilcox well field in Eastern Wilson County *Phased approach in accordance with state water planning requirements * Water Production initially projected to begin in 2024 *Business Plan is under evaluation to match updated water needs - Project included in 2016 Region L Plan & 2017 State Water Plan - Significant progress in acquiring water rights with willing landowners - Project Funding: * Request $300,000 contribution from each City in FY2017/2018 5 -24 -2017 Minutes Page - 10 - 6. Adjournment President Murry, Mayor Carpenter and Mayor Dunn provided their thanks for attendance as well as commented on the joint partnership together. President Justin Murray adjourned the joint meeting at 7:33 p.m., followed by Mayor Dunn and Mayor Carpenter adjourning their joint meeting. R. Carpenter, Mayor City of Schertz AT t 44 La 11 — enda Denms, City Secretary 5 -24 -2017 Minutes page - 11 -