06-06-2017 MinutesMINUTES
REGULAR MEETING
June 06, 2017
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
June 6, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400
Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Mark Davis
Councilmember Scott Larson
Councilmember Angelina Kiser
Staff Present:
Executive Director Brian James
Assistant to City Manager Sarah Gonzalez
City Secretary Brenda Dennis
Call to Order — City Council Rel4ular Session
Mayor Pro -Tem Cedric Edwards
Councilmember Ralph Gutierrez
Councilmember Robin Thompson
Councilmember Bert Crawford
City Manager John Kessel
Executive Director Dudley Wait
City Attorney Charles Zech
Mayor Carpenter called the meeting to order at 6:03 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State
of Texas.
(Councilmember Davis)
Councilmember Davis provided the opening prayer followed by the pledges of allegiance to
the flags of the United States and the State of Texas.
City Events and Announcements
® Announcements of upcoming City Events (B. James/D. Wait /S. Gonzalez)
Mayor Carpenter recognized Executive Director Brian James who provided the
following announcements:
Wednesday, June 7, Community Pre - Budget Presentation, 3501 Moming
Drive, Schertz Community Center North, 6:30 p.m.
Thursday, June 8, Community Pre - Budget Presentation, Ray D. Corbett
Junior High School, 12000 Ray Corbett Drive, 6:30 p.m.
Thursday, June 8, JBSA Randolph Air Force Base Task Force meeting —
meeting at the AACCG facility in the morning. He mentioned we had a
community meeting last week on the area south of Randolph.
• Thursday, June 8, NEP Luncheon, Olympia Hills Conference Center,
Universal City, 11:30 a.m.
• Thursday, June 8, Evening - Schertz Library, the Chick Filet Food Truck
will be outside in the Library parking lot selling food, a portion of the sales
will be going to the Schertz Library.
• Tuesday, June 13, AACOG, in partnership with Denton, Navarro, Rocha,
Bernal, Hyde & Zech, and CPS Energy will be hosting a Free one -day
Elected Officials' Workshop, 8:30 to 4:00 p.m. The Workshop will be held
in AACOG's Al J. Notzon III Board Room. The Texas Open Meetings Act
presentation qualifies for certification under State Law. Seminar is free but
you must be registered, contact the City Secretary if you are interested.
Lunch is also free and provided by CPS Energy.
• Tuesday, June 13, 11:30 a.m. to 1:00 p.m. Transportation Seminar entitled
Planes and Trains at the Pearl Stable. Leadership from Union Pacific and SA
Airport will be present to provide an overview of the regional issues. Contact
the City Secretary if interested.
• Tuesday, June 13, City Council 6:00 p.m.
• Thursday, June 15, Community Pre - Budget Presentation, Schertz United
Methodist Church, 3460 Roy Richard Drive, 6:30 p.m.
• Tuesday, June 20, Monthly Chamber Luncheon, Schertz Civic Center,
11:30 a.m. to 1:00 p.m.
• Saturday, June 24, Library is again this year hosting their Tee -Off at the
Library, 10:00 a.m. You can play putt -putt golf in the Library.
• Saturday, June 24, The Chamber is hosting their Home Living Showcase
from 10:00 a.m. to 2:00 p.m., at the Schertz Civic Center.
• Tuesday, June 27, City Council 6:00 p.m.
• Friday, June 30, Coffee with The Chamber, 1730 Schertz Pkwy, 7:30 -9:30
a.m.
• Friday, June 30, TML Legislative Wrap -up 7:45a.m. — 2:30 p.m. Contact
Brenda or Donna to register — Event field at the Double Tree by Hilton
Austin.
• Announcements and recognitions by City Manager (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who stated that he wanted to
recognize the Development Services Department regarding a unique Community
Outreach Program they hosted at the end of May. Mr. Kessel recognized Emily
Grobe, Channary Gould and Gil Durant, among others, who went over to Paschal
Elementary School and they provided a presentation on building safety to the
students of Paschal Elementary. He stated that they provided information on site
plans and maps speaking on building safety. He stated they also provided samples of
construction materials they held up to get the students participation as to what they
were. This is a great unique approach to show the school age students how important
it is to know where the fire exits are and understand all the aspects of building safety
they need to know. Great job on the creative idea and they plan to reach out to other
schools over the next year.
New Employee Recognition
• EDC — Economic Development Analyst Drew Vincent (J. Kessel /K. Kinateder)
• Engineering — City Engineer John Nowak (B. James /K. Woodlee)
• Public Works - Water & Wastewater Service Man I Zachary Jura (D. Wait /J. Hooks)
Mayor Carpenter recognized Economic Development Director Kyle Kinateder, City
Engineer Kathleen Woodlee and Assistant Public Works Director Jimmy Hooks who
all provided a brief bio of their respective new staff members and introduced them to
Council. Each employee was given a chance to say a few words and Council
welcomed them on board.
Hearing of Residents
® Mr. Grumpy Azzoz, 528 Wayward Pass, who spoke regarding a firing squad on
recent terminated city employees, hidden cameras in air vent systems and the
media reaching out to him. He stated that the Council needs to protect the City
and City employees, and if they cannot do this, they need to step down.
Workshop Items
® Update and discussion on the City's pension plan current assets, liabilities and its
current standing. (B. James /J. Walters) (Item requested by Councilmembers Larson
and Kiser)
Mayor Carpenter recognized Executive Director Brian James who stated one item
you received in your packets is a summary that Mr. Walters put together providing
an overview of the City's Pension Plan that we have with Texas Municipal League
Retirement System (TMRS). A copy of the summary can be found on the city
website or the City Secretary's office can provide a copy. Mr. James credited Mr.
Walters for the thorough summary. Mr. James stated that this is a very important
topic to everyone in our community, certainly for our residents. It's very important
as they read about pension plan issues in other communities around the state and
wonder what position the city is in and it is obviously a concern for City Council
given the fact that this is your responsibility to look at this and make sure our dollars
are being spent well. This topic is also very important to city staff because this is
our pension program as well, and staff watches very closely.
What you will find out, and we have a representative from TMRS here this evening,
we effectively participate in the States Local Government Pension Program, which
is the Texas Municipal Retirement System and that has" a couple of key benefits.
One is it takes some of that oversite and decision making out of the hands of local
folks. Some of this is good, where you saw in the report and where you see in the
media, cities have run into problems is, very often they make short-term decisions,
they effectively kick the can down the road. They either agree to benefits that they
really can't fund over the long haul, they make overly optimistic objectives as to
returns on investments going forward, or frankly when times get tough they will say
we will catch up next year or catch up the year after that. This is where they tend to
run into problems. So, relying on TMRS, one thing is it keeps us honest and makes
sure you have this outside agency to say this is really what you need to be doing to
make sure you are solvent and make sure you can fund this going forward and have
a plan for it.
The other benefit to us, because this is really the large system and frankly most of
our bench mark cities are members of TMRS, it becomes a tool we use to attract
individuals from other communities in Texas. There are a lot of staff that we bench
mark from other cities such as New Braunfels, San Antonio etc., when they look to
possibly make a career move to come to the City of Schertz the question they have
on their mind is will my TMRS time transfer. This is an advantage we have that
other communities do not, if they have chosen to opt out. If we look at the pool of
qualified educated individuals that we are trying to bring in with experience, we
want to make sure we are able to accommodate those years of service they have in
the system.
Mayor Carpenter recognized Finance Director James Walters who came forward
who introduced Mr. Anthony Mills with TMRS; he is the Senior Regional Manager
for our area who has brought a PowerPoint and other reading materials regarding the
TMRS Retirement System Benefit Program.
Mr. Anthony Mills came forward providing a PowerPoint presentation answering
questions from Council. Some of the highlights included:
Pension News
® Pension problems may include:
• Benefits that are not sustainable
• Required contributions that are not being made
• Unrealistic assumptions may understate pension costs and lead to long -term
problems
• Controversy over state
vs. local governance
® All these issues affecting specific plans may be examined in the current
legislative session
TMRS History & Membership
® 875 cities participate in TMRS (not Houston, Dallas, Ft. Worth,
Austin, El Paso, or Galveston).
® TMRS has approximately 107,000 active member accounts and
56,500 annuitants.
Governed by 6- member Board appointed by Governor with Senate
approval.
Participating cities vary in size from over 6,000 employees (San
Antonio non - uniformed employees) to just 1 employee (15 TMRS
cities).
TMRS Funding Basics
® TMRS is a "hybrid" cash - balance defined benefit plan with statutory
regulations in place that ensure oversight and responsible funding.
® TMRS' investment return assumption is 6.75 %, one of the lowest
among large public plans.
® Several changes have been made since 2007 to ensure long -term,
advance funding of all benefits; except Ad Hoc adoptions of Updated
Service Credit (USC) and COLAs.
® All changes have also helped reduce volatility of city contributions
from year to year.
® Each participating city controls employer costs by choosing its own
options
® Each city is funded as a separate entity
® The city's employer contribution determined annually under this
funding policy is called the Actuarially Determined Employer
Contribution (ADEC)
® Cities must pay the ADEC every year, or reduce benefits if the
ADEC is not sustainable
® No pension contribution "holidays"
City of Schertz Plan
See below chart:
City name and number
Schertz (01 159) since 02 -1993
Employee's deposit rate
7° o (10 -2007)
City's matching ratio
200% (01 -3005)
Vesting requirement
5 years of service
Retirement eligibility
5 years of service/Age 60; 20 years of service /Any Age
Additional provisions
Supplemental Death Benefits (Employee R Retiree)
100% Updated Service Credit (with Transfers) - Auto - Readopt
70% Annuity Increase - Auto- Readopt
Military Service Credit
Restricted 08-1 Service Credit TMRS
Buyback (OS -1994)
Mr. Mills presented information regarding the City of Schertz 2017 & 2018 Municipal
Contribution Rates. Again Mr. Mills addressed questions from Council.
® Discussion regarding amendments to the Schertz Master Thoroughfare Plan. (B. James /K.
Woodlee)
Mayor Carpenter recognized City Engineer Kathy Woodlee who provided a Power Point
presentation answering questions from Council. The following information was presented:
Background
In Budget Year 2013 -14, it was determined that the City of Schertz desired to institute
a Roadway Impact Fee Program in order to generate revenue to fund certain roadway
construction projects. `
Due to significant changes in the development of the City (population, land use
patterns, etc.), Staff identified the need for an update to the City's Master
Thoroughfare Plan.
Overlapping elements of these two (Thoroughfare and Impact Fee) plans made it more
efficient to have them covered in one overarching project.
Master Thoroughfare plan update
Who is involved?
Staff — Engineering, Planning, Public Works, Administration
Consultant — Freese and Nichols, Inc., (FNI)
Steering Committee — Planning and Zoning Commission, Economic Development
Board, Transportation Safety Advisory Commission
Public Input — Open House, public meetings, public hearings
City Council —Adopt updated Master Thoroughfare Plan
Purpose of a Thoroughfare Plan
To provide for the orderly development of an adequate major street system as land
development occurs and as traffic increases (Are our existing roads sized properly?
What new roads do we need as the City grows ?)
To enable coordination with outside agencies and private interests with respect to
roadway improvements (We need to be sure our future roads line up with our
neighbors' future roads.)
To reduce travel and transportation costs (Proper planning and construction minimizes
traffic congestion.)
Schertz Master Thoroughfare Plan History
Schertz Master Thoroughfare Plan History from 1972 Comprehensive Plan (Looks at
10- and 20 -year planning periods.
6 -06 -2017 Minutes Page - 7 -
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Schertz Master Thoroughfare Plan Background
® Last complete City of Schertz Thoroughfare Plan prepared in 2002 as part of the City's
Comprehensive Plan
2002 population estimate: 22,732
® Sector Plan completed in 2011 -2013 identified need for Thoroughfare Plan update
2013 population estimate: 35,929
Note: 2013 planning process did not include travel forecast modeling, functional
classification and access management evaluation, CIP development, or other pieces of a full
Thoroughfare Planning process
6 -06 -2017 Minutes Page - 8 -
Schertz Master Thoroughfare Plan History from 2002 Comprehensive Plan
6 -06 -2017 Minutes Page - 9 -
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6 -06 -2017 Minutes Page - 9 -
Current City of Schertz Master Thoroughfare Plan
City of Schertz C--J --. • — --
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Thoroughfare Plan Tasks:
• Identify issues and develop policies (level of service, character of roads)
• Coordinate with other agencies
• Analyze Existing Thoroughfare System (mapping, traffic counts, planning
developments)
• Future Land Use Growth Scenarios (10- and 20-year projections, travel forecasting)
6-06-2017 Minutes Page -10 -
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City of Schertz C--J --. • — --
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Thoroughfare Plan Tasks:
• Identify issues and develop policies (level of service, character of roads)
• Coordinate with other agencies
• Analyze Existing Thoroughfare System (mapping, traffic counts, planning
developments)
• Future Land Use Growth Scenarios (10- and 20-year projections, travel forecasting)
6-06-2017 Minutes Page -10 -
® Development of Thoroughfare Plan
® Plan Strategies and CIP Programming
® Plan Adoption and Documentation
Coordination with outside agencies
a San Antonio
a New Braunfels
® Cibolo
® Universal City
a Converse
a Selma
a Garden Ridge
a Guadalupe Count
a Bexar County
a Comal County
a Alamo Area Metropolitan Planning Organization (AAMPOO
® TxDot
Development of Thoroughfare Plan:
® Identification of deficiencies and needs
® Identification of improvements for short and long -term implementation
® Non- motorized mobility planning
® Evaluation of functional classifications
® Evaluation of access management program
Proposed Master Thoroughfare Plan 2017
6 -06 -2017 Minutes Page - 11 -
6 -06 -2017 Minutes Page -12 -
- Freaucy
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— Prireupat Anadal l Flarrned (i2((' - 730' Typical)
COMYUNRY•SEAYIeE•CPPOpTUNRY
°' -•-' Seprdary Ar[adat /PlannBd Sapntlary (9U'j
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ed Grade
Proposed Grade Sep—don
Thoroughfare Plan
-� -- Seconda Rural Anerial;planned Secondary (W)
ry
- -- Re side, iV. ICellee lnr /PlannedCollytort7aROVd,
Proposed Grade Separation /Other Jurisdiction
FEMAFloodphain
Update ( 2017)
— - tCOmmE aICBIletlor A/ Planned CBQector(71)' ROY
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Ca11eCOr 9 (TOO) / Punned (7V ROVY)
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-- - »- Othar City Ro ads; Other CLy MTF Punned R-dtl
6 -06 -2017 Minutes Page -12 -
Roadway Classifications
_= Freeway
Principal Arterial /Planned (120'- 130', Typical)
Secondary Arterial / Punned Secondary (90')
Secondary Rural Arterial / Planned Secondary (90')
Residential Collector/ Planned Collector (70' ROW)
Commercial Collector A / Planned Collector (70' ROW)
Commercial Collector B (TOD) / Planned (70' ROW)
— - Other City Roads / Other City MTP Planned Roads
Principal Arterials
O Grade Separation
,c Proposed Grade Separation
Proposed Grade Separation/ Other Jurisdiction
FEMA Floodplain t
City 0
ETJ 1 inch = 2.500 feet
0 1,250 2,500 5.000 7,500 Fce!
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• High degree of regional mobility, higher traffic volumes and operational speeds
• Access is carefully managed
• Curb and gutter section with underground stormwater utilities and drainage
• Examples include Roy Richard Drive (FM 3009), FM 78, FM 1103, and FM 1518 south of FM 78.
24'PARHWAY @'TRAVEL ITTRAVQ !2'TRAVQ }2'TRAVEL 24'PAP.h'LVAY
j5' SIPEI•VALKI LANs LANE 2' W MEDIAN LANE LANE- (10' S.HAAED USE FATi -Il _
f 20' RA.4V.
Figure 12. Four -Lane Principal Arterial Section
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Figure 13. Six -Lane Principal Arterial Section
6 -06 -2017 Minutes page -13 -
Secondary Arterials
Cross -Town mobility
• Accommodates medium traffic volumes and operational speeds
• Managed Access
•
Four-lane divided
• Curb and gutter drainage
e Examples include Lower Seguin Road east of FM 1518, Wiederstein /Old Wiederstein Road, and
the east -west portion of Trainer Hale Road.
(5' S DE WALK) 12'� 12' T�EEL I 12' LANE 12' [ 10' MEDIAN 2' 12 LANE IT TRAVEL �2' (5' SIDEWALK
OR 70' SHAREL
USE PATH)
Figure 14. Secondary Arterial Section - Wiederstein Road
Residential Collectors d
• Collection and distribution of traffic
• Speeds and volumes dependent on adjacent land uses and neighborhoods served
• Access to development and neighborhoods
• Connectivityto arterial and residential collector streets
Typical Residential Collector — 70 -foot ROW: 7 -foot buffered bike lanes accommodate bicycles of all
comfort levels. Examples include Ray Corbett Drive, Live Oak Road, Wiederstein Road west of FM 3009,
Country Club Boulevard, Eckhardt Road, and segments of Ware Seguin Road.
t
MISM
74' PARKWAY 72' TRAVEL I 72' TRAVEL 14' PARKWAY
(5'SIDEWALK) 2' LANE LANE 2' (5-SIDEWALK)
'BUFFERED TBUFFERED
BIKE LANE BIKE LANE
7p' R.O.W
Figure 16. Residential Collector— Example: Savanah Drive
6 -06 -2017 Minutes Page -14 -
Commercial Collectors
Typical Commercial Collectors — 70 -foot ROW — applicable in Southern Schertz near 1 -10 and northern
Schertz near 1 -35. The 12- foot -wide outside lanes can accommodate more experienced bicycles. A shared -
used path on one side accommodates less experienced bicycles.
-
714'PARKWAY
14' PARKaVAY 12' TRAVEL 14' CENTER YT TRAVEL SHARED
5' SIDEWALK} 2' LANE TURN LANE LANE 2' E PATH)
70'R. 0, W
Figure 17. Commercial Collector - Example: Four Oaks Lane
Figure 12. Commercial Collector (TOD) - Example: New Streets in TOD area
Roadway Classifications and Proposed ChanLyes
== Freeway
Principal Arterial / Planned (120'- 130', Typical)
Secondary Arterial / Planned Secondary (90')
_— — - — Secondary Rural Arterial / Planned Secondary (90')
-- Residential Collector/ Planned Collector (70' ROW)
Commercial Collector A / Planned Collector (70' ROW)
Commercial Collector B (TOD) / Planned (70' ROW)
Other City Roads / Other City MTP Planned Roads
6 -06 -2017 Minutes Page - 15 -
IO Grade Separation
Proposed Grade Separation
Proposed Grade Separation/ Other Jurisdiction
FEMA Floodplain
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0 1,250 2,500 5.000
7,500 F-t
Significant Changes
Alignment Modified - Reduce impacts to
development, floodplain, etc.)
New Connection - Increase mobility for all
modes, connect network for efficiencies.
Connection Removed - Critical obstacle,
JLUS, etc.
Road Class, Increase - reflecting
increased use, projected demand.
Road Class, Decrease - reflecting
change to context., projected demand.
Northern Schertz
Signific ant Changes,
Allignment M_ lodifified - Reduce-, impacts to
development, floodplain, etc-)
New Connection = increase mobility for all
modes, connect network for efficiencies.
Connection Removed - Critical obstacle, I
JLUS� etc,
Road lass, increase, - reflecting
increased use, projected -demand.
Road Class, Decrease y relffecting
change to context,, projectedidemand.
6-06-2017 Minutes Page - 16 -
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_= Freeway O Grade Separation
Principal Arterial I Planned (120' -130', Typical)
Secondary Arterial /Planned Secondary (90') Proposed Grade Separation
Secondary Rural Arterial I Planned Secondary (90) Proposed Grade Separation/ Other Jurisdiction
-- Residential Collector / Planned Collector (70' ROW) FEMA Floodplain t
�-- Commercial Collector A / Planned Collector (70' ROW) City I
Commercial Collector 8 TOD / Planned 70' ROW ETJ l i 1, 50 2,5 rEBI
C ( ) ( ) 0 1,250 2,500 5,000 7,500 FEBI
—�- Other City Roads i Other City MTP Planned Roads i i i i i ! i i I i ; I-
6 -06 -2017 Minutes Page - 17 -
Central Schertz
Siginlificant Changes-
A I i ginmie nt INIo d ifi e d- - Reduce i mpactsto
development,, floodiplain, etc.),
New Connection - �tincrease moblifity for Afli
cedes, connect network or efficiendes-
Connection Remn-, oved - Critical obstac-Ile,
JLUS, etc.
Road Class, [Increase .- reflec-ting
increased use,, projected de- mand-
Road Class, Dec-reas-e � re-flectingi
charge to context, pr Ojected dem-and.
6-06-2017 Minutes Page - 18 -
_= Freeway
Q Grade Separation
Principal Arterial / Planned (120' - 130', Typical)
;�,_
-- Secondary Arterial /Planned Secondary (90') Proposed Grade Separation
Secondary Rural Arterial / Planned Secondary (90') �I= Proposed Grade Separation/ Other Jurisdiction
- Residential Collector/ Planned Collector (70' ROW) FEMA Floodplain t
Commercial Collector A / Planned Collector (70' ROW) City I
Commercial Collector B TOD / Planned 70' ROM TJ 1 nch = 2.500
( ) anne ( M 0 1.250 2.500 0
5.000 7,500 Feel
,
Other City Roads / Other City MTP Planned Roads
Southern Schertz
Slilginifilcant Changes
is
Al i a n ronent Mad if e d _ Reduce impacts to,
development, floodplain, etc.),
N e C on n ect on I naeaw mobil
Ity
for al I
modes; conned network for , i ci ncies. l
Connection lie milov d - Critical obstacle.,
JLU , etc
Road Class; Increaise - reflex fin
increased me, projecteddemand-
oad Class, Decrease - re-fleclint
change to-c-ont t, pro -ect d ema nd -
6 -06 -2017 Minutes Page - 19 -
—� Freeway 0 Grade Separation
• Prir�zipal Arterial r' Planned (120' 130'. Typical) ;
Proposed grade Separation
Secondary Arterial t Planned Secondary (90')
Secondary Rural Arterial , Planned Secondary (90') Proposed Grade Separation! Other Jurisdiction
Residential Collector f Planned Collector (70' ROW) FEMA Floodplain
Commercial Collector A F Planned Collector (70' ROW) City
Commercial Collector S TOp y0 ROW) ETJ '
( } 1 Planned � ' o i,z:r, z,sca s,rea- 7.500 reel
_ • =2 Other City Roads r Other City MTP Planned Roads � i i i i i i
6 -06 -2017 Minutes Page - 20 -
Maintainine Roads on ThorouLFhfare Plan — PreservinLy Options for Future
Without connection over Cibolo Creek
Mobility will be considerably reduced
Growing congestion on FM78
■ Currently 11 minutes for 5 mile trip between
Lower Seguin Road and Elbel Road
■ Same trip is 18 minutes in traffic (ex. 4 -6PM)*
Modeled results
When traffic is worst from 4 -6 PM, it is
estimated to take 40+ minutes for same trip*
8,000 trips /day cannot be made at all due to
congestion, impacting economic and personal
activity, causing frustration, loss of time, and
disruption.
■ Potential significant delays for emergency
responders traveling across FM78
6 -06 -2017 Minutes Page - 21-
Proposed Thoroughfare Plan 2017
i
S l IER r
Grade SeParehon
-- �Fy�pwnyay
PraPOS°d Grade S ep2ration
ry Arterial / PlznnM 5eoontlary (9di 0
Wl.1YIIRRY�iEnV10E�OPPORTIINRY
Thoroughfare Plan
@— oemnaary Rural Artertial /Plannca Semnday (5fI')
--- Resldenha)C.Ul=r l PI—ed COUeyor (7v ROW)
S
fa
Pmposetl Grade Separe)ionf Other JUrristlicticn
FEMA FIoedpiain
Update (2017)
Cam 16.1 C.N.— AIPl. —d Coe - (WROVS)
s — s Cron --I Call.— B (TOO) I Flanned (76 ROV,)
city
ETJ
�
--•— Other City Roads l Other Chy MTP Flanned RUadS
6 -06 -2017 Minutes Page - 22 -
Master Thoroughfare Plan Status and Next Steps
® Planning and Zoning Commission recommended approval after Public Hearing May
24, 2017
® Public Hearing scheduled for June 27, 2017, regular City Council meeting
® Council to take action to adopt Master Thoroughfare Plan, thereby amending the
City's Comprehensive Plan (ordinance first reading)
® Second reading July 11, 2017
® Update regarding the Schertz Facilities Master Plan. (B. James) (Item requested by
Councilmember Davis)
Mayor Carpenter recognized Executive Director Brian James who provided a Power Point
presentation answering questions from Council. The highlights included:
Background
• The City hired the firm of Wiginton Hooker Jeffry, PC Architects and began work on a
Facilities Master Plan in 2015.
• Study would include:
• Research
• Audit
• Comparison to other cities
• A Preliminary Space Needs Report
• Interviews with Staff
• Priority Identification
• Facilities Master Plan
Desired Outcomes
• Given that this was the first Facilities Master Plan conducted for the City, it was
important that we allow the consultant to provide their findings.
• Key questions the City wanted to use this study to answer:
• Is the Hal Baldwin Complex large enough to accommodate future city office
needs?
• What are the pros and cons of one large building vs. multiple smaller
buildings?
• What department adjacencies make sense?
• Some things we learned /were reaffirmed:
• Knowing how many staff need to be accommodated is key to knowing future
space needs.
• Understanding what programs /activities we plan to provide in the future
impacts future space needs.
• The order in which we expand /add space will significantly impact our future
facilities.
6 -06 -2017 Minutes Page - 23 -
Research/Audit — Current State of Need
• Almost every Department is lacking space to hire staff to keep up with service needs.
• Some buildings have reached their logical lifespan and require major renovation.
• Current Dispersion of Departments in multiple buildings creates:
• Confusion for public as to where to go
• Staffing issues with multiple lobbies
• Some departments spread over multiple buildings
Estimated a Department Deficit
By analyzing each department's needs a department deficit was determined. This was a
combination of the "ideal" space needs and what works given current space allocated
A Departmental Adjacent Diagram was created for future unit area standards and needs.
• Result of the Work
The Consultant developed a series of options for how the current structure on each
campus could be utilized. Public Works: Keep and expand Commercial Place, add
north and south satellites. Will need additional building(s) at this location as city
grows.
Public Works — Phase 1 Options:
Phew I
6 -06 -2017
,main and renovation
laintenance to move in.
Building #2 — Move out Streets, Drainage, Traffic, and Building Maintenance. Keep
Engineering (expand into Streets Offices)
Building #3 — (27 Commercial Place) Renovate for Fleet Services
Building #4 — (11 Commercial Place) Renovate for Parks and Recreation or Swing
Office Space, Police Storage
® Discussion regarding the City Councils Rules of Conduct and Procedure (Item requested by
Mayor Carpenter)
Mayor Carpenter stated that he asked that this item be placed on the agenda. He stated that he
shared with the Council three (3) memos anticipating how things that might occur would be
dealt with from the Chair, procedural matters. He wanted to have this on the agenda in case
there were any questions about those and if you wanted to delve into them at all. If there are
not any questions, it's good, he just wanted to make sure we had an opportunity to talk about
them and if necessary make changes to our rules to accommodate any other unforeseen
challenges that we might have.
Mayor Carpenter recognized Councilmember Crawford who asked if what the Mayor stated
would include changing the Mayor Pro -Tem process? Mayor Carpenter stated that the rules
belong to Council as a body, so anything and everything we want to look at.
Councilmember Crawford asked the following question to Council; would it be possible to
consider going back to our six -month rotation to give the five new council members the
chance along with the experience of the two (2) senior council members and Mayor.
Mayor Carpenter asked Council on thoughts of the process. He stated that we are posted for
discussion regarding our Rules of Conduct and Procedure, and the method by which we select
the Mayor Pro -Tem is part of that body of work, so we can discuss it now.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated that he doesn't have a
problem with it if we all agree as a body to do it. Councilmember Crawford stated that is his
question to Council, he isn't saying it has to be done, but what he is saying is we have five
new members and we have two very experienced and another who is also experienced and
there is no reason in his personal view that we couldn't go back to where we were, to have
everyone have a chance to hold that function. He doesn't think Mr. Edwards would fail to
help him if he was sitting in the Mayor's chair, and he doesn't think Mr. Kessel would either.
Mayor Carpenter stated that he leaves this to the Council, it's their decision. As no one
responded, Mayor asked was there anything else and stated he doesn't think they will have an
occasion to bring it up. He stated one of the things he wrote was where if Councilmember
Thompson, Mayor Pro-Tern Edwards and he would not be at a meeting, that should it occur,
and it was an interesting thought process, how would that get resolved by the quorum that
remained. That was one of the things we talked about. As there were no more questions,
Mayor Carpenter moved to the next item. Again, if Council wants to talk about anything with
regards to our Rules of Conduct and Procedure that body of work is not at all set in stone; it is
6 -06 -2017 Minutes Page - 25 -
meant to be a living, moving body of work that responds to the dynamics of the Council. So
anytime we want to talk about those things we should get that on the agenda and do so.
® Quarterly Finance Report. (B. James /J. Walters)
Mayor Carpenter recognized Finance Director James Walters who asked that this item be
pulled and moved to the June 27, 2017 agenda.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes — Approval of the minutes of the Regular Meeting of May 23, 2017 and the minutes
of the Special Meeting of May 24, 2017. (J. Kessel /B. Dennis)
2. Ordinance No. 17 -T -18 — Consideration and/or action approving an Ordinance by the City
Council of the City of Schertz authorizing a budget amendment to fund the 42nd Annual
Fourth of July Jubilee Event. Final Reading (S. Gonzalez /L. Klepper /M. Spence)
The following was read into record:
ORDINANCE NO. 17 -T -18
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A BUDGET AMENDMENT TO FUND THE 42nd ANNUAL
FOURTH OF JULY JUBILEE EVENT; REPEALING ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND
PROVIDING AN EFFECTIVE DATE
3. Excused Council Absences — Consideration and /or action excusing City Council Member
Absences for the following dates: May 23, 2017, and May 24, 2017. (B.
Dennis /Mayor /Council)
Mayor Carpenter recognized Councilmember Crawford who moved, seconded by
Councilmember Kiser to approve consent agenda items 1 -3. The vote was unanimous with
Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser
and Crawford voting for and no one voting no. Motion passed.
Discussion Items
4. App ointments/Reappointments and Resignations to the various City Boards,
Commissions and Committees — Consideration and /or action regarding expiring
appointments/ reappointments and resignations to various City Boards, Commissions, and
Committees. (Mayor /Council/B. Dennis)
6 -06 -2017 Minutes Page - 26 -
Mayor Carpenter recognized City Secretary Brenda Dennis who provided the following
information"
Resignations:
- Mr. David Richmond, from the Planning and Zoning Commission
- Ms. Cynthia Palmer, from the Historical Preservation Committee
- Mr. Edward Fair, from the Parks and Recreation Committee
- Mr. Ronald Perry, from the Transportation Safety Advisory Commission
App ointments/Reappointments:
® Board of Adjustment
• Frank McElroy — Reappoint
• Reginna Agee — Reappoint
• Danielene Salas — Reappoint
® Committee of Committees Advisory Board
• Richard Dziewit -- Reappoint
• Shonale Burke — Reappoint
• Tim Brown — Reappoint
® Economic Development Corporation
• Tim Brown — Reappoint
• Mark Tew -- Reappoint
• Roy Richard — Reappoint
• Victoria Readnour- Appointment
® Historical Preservation Committee
• Paul Ringenbach -- Reappoint
• David Lynch -- Reappoint
• Pete Perez — Reappoint
• LaDonna Bacon — Appointment
® Library Advisory Board
• Juan Thorn -- Reappoint
• Laura Wilson -- Reappoint
• Ruth Tienor -- Reappoint
• Patti Dilworth -- Reappoint
• Margaret Riley -- Reappoint
• Patti Paulson — Reappoint
• Cindy Vigil -- Reappoint
® Parks and recreation Advisory Board
• Phillip Rowland -- Reappoint
• Reginna Agee — Reappoint
6 -06 -2017 Minutes Page - 27 -
• Floy (Fae) Simmons — Reappoint
• Jim Fowler — Appoint as a regular member
® Planning and Zoning Commission
• Christian Glombik -- Reappoint
• Richard Braud — Reappoint
• Gordon Rae - Appointment
® Transportation Safety Advisory Commission (TSAC)
• Stephen Bish -- Reappoint
• Bill Bowers -- Reappoint
• Richard Dziewit — Reappoint
• John Sullivan — Reappoint
• Mark Moody — Appointment as a Regular Member
Mayor Carpenter moved, seconded by Mayor Pro -Tem Edwards to approve the resignations,
appointments and reappoints of members to the City's Boards, Commissions, and Committees
as presented. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers
Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting
no. Motion passed.
Mayor Carpenter recognized Councilmember Kiser who asked if she could get copies of the
applications. City Secretary stated that she would provide copies.
5. Resolution No. 17 -R -37 — Consideration and /or action approving a Resolution by the City
Council of the City of Schertz, Texas authorizing an inter -local agreement between the City of
Schertz and the Comal County District Attorney in reference to the disposition of seized
property and contraband. (D. Wait /M. Hansen)
Mayor Carpenter stated they had a request to pull this item from the agenda and move to next
week.
Roll Call Vote Confirmation
Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes
for agenda items 1 -5.
Closed Session
Mayor Carpenter recessed the regular meeting into executive session at 8:23 p.m.
6. City Council will meet in closed session under section 551.074 of the Texas
Government Code, Personnel Matters to deliberate the appointment of a Municipal Judge.
Reconvene into Regular Session
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Mayor Carpenter reconvened the regular meeting at 9:05 p.m.
6a. Take any action based on discussions held in closed session under Agenda Item 6.
Mayor Carpenter moved seconded by Councilmember Crawford that we advertise for the
position of Municipal Judge Monday through Friday of next week or the following week,
whichever is convenient for staff with two posting requirements, that the applicant must be
member of the State Bar of Texas and must have practice law in State of Texas continuously
for 10 years. We will advertise on the City Website and with the Texas Municipal League.
The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis,
Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no.
Motion passed.
Roll Call Vote Confirmation
Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call vote for agenda
item 6a.
Requests and Announcements
7. Announcements by City Manager.
No announcements were provided.
8. Council members to request that items be placed on a future agenda. No discussion of the
merits of the item may be taken at this time. Should a Council Member oppose placement of
the requested item on a future agenda, the Mayor shall instruct the City Secretary to place on
the agenda for the next regular session an item to discuss the merits of placing the item that
was objected to on a future agenda for full consideration.
Mayor Carpenter recognized Councilmember Crawford who asked if they could have a
discussion next week about the camera and the closing of the case. Councilmember
Thompson stated that he would object to placing it on discussion with Council.
Mayor Carpenter stated that with regard to an on -going investigation, until such time that it is
closed, it is not something we should discuss in public given it is an HR item; there is no
reason for them to discuss that in public. If anyone has concerns with regard to that they
should visit directly with the City Manager or City Attorney. Councilmember Crawford asked
the Mayor to state it once again. Mayor Carpenter stated that he thinks anyone on this Council
that would like to have an update or discuss something that is going on that is an HR matter,
Councilmember Crawford asked if it was an HR matter, and that he wasn't wanting to talk
about the HR part of that, he is not sure, the Councilmember Crawford stated that he would
speak to the Mayor about this next week. Mayor Carpenter agreed.
9. Announcements by Mayor and Councilmembers
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• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor Carpenter recognized Councilmember Gutierrez who stated he attended the Movie in
the Parks event this weekend and the arts and crafts was a big hit; it was a great event and he
thanked the Parks Department.
Mayor Carpenter recognized Councilmember Kiser who thanked EMS Director Jason Mabbitt
for allowing her to participate in the Emergency Response exercise last week at Pickrell Park.
She stated that is was very impressive and thanked all those who participated. First
Responders did a great job.
Mayor Carpenter stated that the Governor has announced the Special Session of the Texas
Legislature to commence on July 18th. They will be taking up all kinds of risky things that
may impact us. If you have an opportunity to go to Austin on the 30th and hear the Legislative
Wrap up, it should be a little more as a precursor to the Special Session.
Adiournment
As there was no further business, Mayor Carpenter adjourned the e ' :17 p.m.
Michael R. Carpenter, Mayor
ATTFS-T-�
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e enms, Ci cretary
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