Loading...
06-13-2017 MinutesN41NUTES REGULAR MEETING June 13, 2017 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on June 13, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Brian James Assistant to City Manager Sarah Gonzalez City Secretary Brenda Dennis Call to Order — City Council Regular Session Mayor Pro -Tem Cedric Edwards Councilmember Ralph Gutierrez Councilmember Robin Thompson Councilmember Bert Crawford City Manager John Kessel Executive Director Dudley Wait City Attorney Charles Zech Mayor Carpenter called the meeting to order at 6:03 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. ( Councilmember Gutierrez) Councilmember Gutierrez provided the opening prayer followed by the pledges of allegiance to the flags of the United States and the State of Texas. City Events and Announcements Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) Mayor Carpenter recognized Executive Director Brian James who provided the following announcements: • Thursday, June 15, Community Pre - Budget Presentation, Schertz United Methodist Church, 3460 Roy Richard Drive, 6:30 p.m. • Tuesday, June 20, Monthly Chamber Luncheon, Schertz Civic Center, 11:30 a.m. to 1:00 P.M. • Saturday, June 24, Library is again this year hosting their Tee -Off at the Library, 10:00 a.m. You can play putt-putt golf in the Library. • Saturday, June 24, The Chamber is hosting their Home Living Showcase from 10:00 a.m. to 2:00,p.m., at the Schertz Civic Center. 6 -13 -2017 Minutes Page -1- • 'Tuesday, June 27, City Council 6:00 p.m. • Friday, June 30, TML Legislative Wrap -up 7:45a.m. — 2:30 p.m. Contact Brenda or Donna to register — Event held at the Double Tree by Hilton Austin. • 'Tuesday, July 4, - 4211 Annual 411 of July Jubilee 9:00 AM — 10:00 PM, Pickrell Park — more information you can go to visitschertz.com New this year hosted by the Parks and Recreation Department * *COOLEST SEAT IN THE HOUSE! ** Swim in the Pickrell Park Pool 6:00 PM — 10:00 PM. Advance sale tickets can be purchased for $3.00 in advance at the Schertz Parks and Recreation Office. For more information call Ext. 1850. • Announcements and recognitions by City Manager (J. Kessel) No Announcements were provided. Presentation ® Proclamation recognizing the GenCure Marrow Donor Program (Beth Carrion to accept) Mayor Carpenter recognized Councilmember Larson and turned the floor over to him. Councilmember Larson recognized Beth and Ken from GenCure who joined him up front. Councilmember Larson stated this is very near and dear to his heart. He stated that he didn't know this organization existed until a few weeks ago when they came to his church and we did a drive as someone in his church is sick and in need of a marrow transplant. For him, the reason this is important is that if this awareness proclamation matches one donor to someone in need it will be the most important thing you will ever do on City Council. He stated that he signed up that day and thought that this is a wonderful opportunity to share this information in the City. Councilmember Larson read and presented the proclamation to Beth Carrion and to survivor Ken. Ken came forward providing his story of how a young man who was a bone marrow match donated to him. Councilmember Larson stated that this is a great cause and he would like to assist the program by possibly hosting a marrow drive. • Presentation regarding the recent City of Schertz Texas Association of Municipal Information Officers (TAMIO) Awards. (S. Gonzalez/L. Klepper) Mayor Carpenter recognized Public Affairs Director Linda Klepper who stated the Public Affairs Team recently attended the Texas Association of Municipal Information (TAMI) awards ceremony where the City of Schertz received five (5) awards. Awards accepted include: Award of Honor for External Newsletter or Magazine (Population under 60K) — Schertz Magazine 6 -13 -2017 Minutes Page - 2 - Award of Excellence for Most Creative with Least Dollars (Population under 120K) — Trunk or Treat Event Award of Excellence for Internal Communications (Population under 100K) — Schertz.Strong Wellness Program TAMI Award for Brochures, Flyers, Posters (Population under 70K) — Trunk or Treat Flyer TAMI Award for Best Photography — February cover of Schertz Magazine Mayor and Council congratulated everyone involved. This is very impressive for the city to be recognized and beat out some of the larger cities. Hearine of Residents • Mr. Jon Chalker, 289 Maske Road, who spoke on a wood and green waste recycling program that he can provide to the City of Schertz at no cost. City Manager John Kessel stated that a member of staff will be in contact with him and to please leave his information with the City Secretary. • Mr. Tra Womack, 8519 Tuscan Hills, Garden Ridge, TX, who spoke regarding the upcoming Thoroughfare changes, specifically changes along the north side. His concern is that the thoroughfares seem to lock the land up for a long time - - -- 5, 10, 15+ years down the road. • Ms. Maggie Titterington, the Chamber President who spoke on the need of assisting small quality of life businesses and encouraging more local growth. She offered some suggestions on how to operate a local incentive program and some statements from a longtime local business owner. • Ms. Tanya Sammis, CrossFit Virilis, who also spoke on the need of assisting small businesses. There are obstacles as well as rewards. Small business incentives will help these local businesses grow and be successful. Mayor Carpenter recognized Councilmember Bert Crawford who asked if it was possible to secure a copy of Ms. Titterington's report/letter that she read. Mayor Carpenter moved to the Discussion section of the agenda, specifically Items 8, 9, and 10. Discussion Items 8. Resolution No. 17 -R -34 — Consideration and/or action approving a Resolution authorizing the Schertz Seguin Local Government Corporation ( SSLGC) budget amendment for fiscal year 2016 -17 in the amount of $1,000,000 as a transfer to the SSLGC Repair and Replacement Fund. (D. Wait/A. Briggs) 6 -13 -2017 Minutes Page - 3 - The following was read into record: 1_ 1 1 Mayor Carpenter recognized SSLGC Assistant General Manager Amber Briggs -Beard who stated the Schertz/Seguin Local Government Corporation has a Retained Earnings Policy. This policy set a threshold for the minimum retained earnings to be held in the operating fund. This minimum policy was set at three months of operating expenditures. Based upon this policy, there is $1,000,000 above this threshold available for use, verified by the Annual Audit for FY2015 -2016. Staff is recommending a transfer to the SSLGC Repair/Replacement Fund in the amount of $1,000,000 for future projects. The Repair/Replacement Fund is another reserve account set aside for unforeseen repairs and maintenance issues. Dollars in this fund are used only with board approval for larger, non - routine projects. The SSLGC Board approved this action at their regularly scheduled board meeting on May 18, 2017. Staff recommends approval. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Thompson to approve Resolution No. 17 -R -34. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 9. Resolution No. 17 -R -35 — Consideration and/or action approving a Resolution approving the Schertz Seguin Local Government Corporation Fiscal Year 2017 -18 Annual Budget. (D. Wait/A. Briggs) The following was read into record: RESOLUTION NO. 17 -R -35 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION FISCAL YEAR 2017 -2018 ANNUAL BUDGET, AND OTHER MATTERS IN CONNECTION THEREWITH 6 -13 -2017 Minutes Page - 4 - Mayor Carpenter recognized SSLGC Assistant General Manager Amber Briggs -Beard who stated a proposed annual budget for the period commencing October 1, 2017 and ending September 30, 2018 has been prepared by the Schertz/Seguin Local Government Corporation (SSLGC) General Manager and Staff. This proposed budget has been approved by the SSLGC Board of Directors at its regular meeting, May 18, 2017. It is the desire of SSLGC and required by its founding documents to have this budget for the FY2017 -2018 approved by the City of Schertz City Council. The FY2017 -2018 O &M budget is lower than the FY2016 -2017 O &M budget. This is due to reductions in the dollars contributed to the Rate Stabilization line item and the Professional and Technical Services line item. Staff worked diligently to reduce a portion of its operational items. With the decrease in those line items, Staff was able to reduce the FY2017 -2018 O &M budget by over $630,000 from the current fiscal year's budget ($9,574,754 to $8,942,388). Staff recommends approval. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Gutierrez to approve Resolution No. 17 -R -35. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 10. Resolution No. 17 -R -36 — Consideration and/or action approving a Resolution approving the Schertz Seguin Local Government Corporation Fiscal Year 2017 -18 Water Rates. (D. Wait/A. Briggs) The following was read into record: RESOLUTION NO. 17 -R -36 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION FISCAL YEAR 2017 -18 WATER RATES, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized SSLGC Assistant General Manager Amber Briggs -Beard who said Resolution SSLGC R17 -04 and the FY2017 -2018 Water Rate sheet are attached. These represent the Schertz/Seguin Local Government Corporation's (SSLGC's) FY2017- 2018 water rates. The FY2017 -2018 O &M budget is lower than the FY2016 -2017 O &M budget. This is due to reductions in the Rate Stabilization Contribution, Professional and Technical Services. Staff worked diligently to reduce a portion of its operational items. With the decrease in those line items, Staff was able to reduce the FY2017 -2018 O &M budget by over $630,000 from the current fiscal year's budget ($9,574,754 to $8,942,388). There is a water rate increase included for FY2017 -2018 of $0.01 /1,000 gallons. This is a result of the anticipated reduction of future excess water sales and increases in the costs of 6 -13 -2017 Minutes Page - 5 - operation. FY2017 -2018 budget reductions have worked to minimize the impact of the reduction of excess water sales. Additionally, the City of Schertz will be responsible for an additional $879,529.00 in debt payments for FY 2017 -2018. This increase in debt payments is a result of the most recent bond funding of the new parallel 36" pipeline and the future Guadalupe County Well Field. It is the desire of SSLGC Board of Directors and a requirement of the SSLGC founding documents to have these water rates for FY2017 -18 approved by the City of Schertz City Council. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Thompson to approve Resolution No. 17 -R -36. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. Mayor Carpenter moved back to the workshop portion of the agenda. Workshop Items ® Discussion and/or action regarding providing a proper name to the "No Name" City Park on Schertz Parkway. (Item requested by Mayor Carpenter). (B. James /C. VanZandt) Mayor Carpenter stated that this is land that is owned by the City of Schertz and is now an unnamed park space. He would like to ask council to request the Parks Advisory Board to consider naming this park `Earl Sawyer Park'. He was the mayor prior to Hal Baldwin who worked tirelessly in his efforts to get Schertz Parkway finished out to where it is now. Mayor Carpenter moved, seconded by Mayor Pro ®Tem Edwards that Council request the Parks Board to consider renaming "No Name Park" to Earl Sawyer Park. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. ® Discussion and update regarding the Local Flavor Incentive Policy. (J. Kessel/K. Kinateder Mayor Carpenter recognized EDC Director Kyle Kinateder who provided a Power Point presentation regarding the Local Flavor Policy. Highlights included: EDO's Best Practices (Entrepreneurship & Small Business) • Technical assistance Business plans 6 -13 -2017 Minutes Page - 6 - - . Financial management Identifying the market and competition Technology transfer Hag Knowing when to quit • Improve access to capital Financial programs • Remove disincentives & barriers to entrepreneurship Economic guarding Incubators - Knowledge transfer • Invest in basic infrastructure • Provide assistance on permits, zoning, etc. SEDC — ASSISTANT CENTER • Available online for residents and business owners (a demonstration was shown) PROPOSED INCENTIVES • Grants Micro -grants Revolving funds • Targeted Areas - Revolving loan funds • Incubators PARTNER WITH OTHER ORGANIZATIONS • PeopleFund (New Braunfels, San Antonio, Austin) • LiftFund (San Antonio) • Accion Texas (San Antonio) • BigAustin (Austin) • DeSoto RLF (Desoto) Mr. Kineteder answered questions and addressed comments from Council. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Approval of the minutes of the Regular Meeting of June 6, 2017. (J. Kessel/B. Dennis) 2. Cancellation of the July 4, 2017, City Council Meeting — Consideration and/or action approving the cancellation of the July 4, 2017 City Council meeting. (J. KesselB. Dennis) 6 -13 -2017 Minutes page - 7 - Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Kiser to approve consent agenda items 1 -2. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. Discussion Items 3. Resolution No. 17 -R -37 — Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing an inter -local agreement between the City of Schertz and the Comal County District Attorney in reference to the disposition of seized property and contraband. (D. Wait/M. Hansen) The following was read into record: RESOLUTION NO. 17 -R -37 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SC HERTZ, TEXAS AUTHORIZING AN INTERLOCAL AGREEMENT WITH THE COMAL COUNTY DISTRICT ATTORNEY, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Police Chief Michael Hansen who stated the disposition of seized property is regulated by State law, specifically Chapter 59 of the Texas Code of Criminal Procedure. The attorney representing the State (County District Attorney) is authorized by this code to enter into an agreement with a law enforcement agency to determine how such property and/or proceeds from such property will be disposed. There must be an agreement for the law enforcement agency to receive any property or proceeds. This agreement provides the manner and means that any said seized property and/or contraband and proceeds therefrom will be disposed. Property and/or contraband and any proceeds therefrom may be utilized in certain strictly regulated situations to purchase law enforcement related equipment and training. This equipment and training is then achieved without the use of general fund revenues. Similar agreements are in place with the Guadalupe and Bexar County District Attorney office. Staff recommends approval. Mayor Carpenter recognized Councilmember Davis who moved, seconded by Mayor Pro - Tem Edwards to approve Resolution No. 17 -R -37. The vote was unanimous with Mayor Pro -Tem Edw *rds, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 4. Ordinance No. 17 -T -22 — Consideration and/or action approving an Ordinance authorizing a Budget Adjustment to the General Fund to Create and Fund an Inspections Plans Examiner Position and an Intern Position. First Reading (B. James /J. Walters) 6 -13 -2017 Minutes Page - 8 - The following was read into record: sm Mayor Carpenter recognized Finance Director James Walters who stated that with Ordinance 16 -T -29 the City Council of the City of Schertz approved the annual budget for FY 2016 -17. Staff is proposing to amend the budget to create and fund a Plans Examiner position in the Building Inspections Division. It would be approved now and then become part of the base budget for this upcoming fiscal year. An Intern position is desired for the City Manager Office and would be seasonal and not expected to be renewed next year. The increase in permit volume has led to increased revenues which allows this position and the intern position to be funded at this time. Questions and comments from council were as follows: • What special projects would the intern work on in the City Manager Office? The increase in permit volume has led to increased revenues which allow this position and the intern to be funded now. Mr. James answered they were inspired by a recent previous study done by university students regarding waste /recycling. They have a number of other projects they need someone to focus on, gather research material and develop recommendations. Likely, they would base the project on the expertise /interest of what the intern has proficiency /interest in. It would be a one- time thing for now and provide a learning experience for the future. • The plans examiner position will likely roll into the next budget year. How would this full -time position rack and stack with other budget requirements that are needed in the city? Also, do we have a written policy on the books regarding interns? Some council concerns were about not having any official city policies and procedures in place before hiring interns in regard to their selection process, monitoring, evaluation process, work hours, etc. • Increased time frames for permit applications — is there any data on this? What is our service goal versus our service time to customers? Director of Development Services Lesa Wood provided some numbers. The overall workload has increased in all areas of new construction for residential and commercial. More projects are becoming more complex, consuming additional staff time. For example, the average home has 22 inspections associated with it. • A concern was raised regarding the budget's ability to fund this position. Is this the number one position that is needed? What is the ultimate cost? Will the permit fees be able to cover it all? How will it be funded in the future. • How can we be equitable across the board with city staffmg needs overall? 6 -13 -2017 Minutes Page - 9 - • We are a fast - growing community and challenges abound to provide adequate services to all of our customers in a reasonable time period. • This excess money from permits could also be used for the on -call firm (already being used) to review more of our customers plans, handling the more complex ones versus adding another position on staff. Also, in regard to the intern request, it would be better if we had a set policy first, for the benefit of all departments and getting the right interns in the right spots. • What is our current fiscal budget for contract labor, or the limit allowed for outsourcing for the building inspections? What is the difference in cost between hiring a full -time city employee versus a full -time contract person? • What are we losing by not getting these permits approved more quickly? Lag time to get on the tax rolls? Other issues? Improve inhouse processing efficiencies? • Economy will change -- decline and/or rise. We will need to balance between permanent city staff and contracting services. • What is the level of service we expect? What is the timeframe? Council members requested staff provide additional pieces of information on this topic. Mayor Carpenter recognized Councilmember Davis who moved, seconded by Councilmember Kiser to disapprove Ordinance No. 17 -T -22 first reading. The vote was 4 -3 -0 with Mayor Pro -Tem Edwards, Councilmembers Davis, Kiser and Crawford voting yes and Councilmembers Gutierrez, Larson and Thompson voting no. Motion passed. 5. Resolution No. 17 -R -38 — Consideration and/or action approving a Resolution authorizing expenditures with VIP Staffing Services totaling no more than $75,000 for Temporary Staffing Services during the 2016 -2017 Fiscal Year. (D. Wait/J. Kurz) The following was read into record: 11,111,11,14 1 -i ,181010 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH VIP STAFFING TOTALING NO MORE THAN $75,000 FOR TEMPORARY STAFFING SERVICES DURING THE 2016 -2017 FISCAL YEAR AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Human Resources Director Jessica Kurz who stated she is here tonight on behalf of a number of departments who utilize temporary staff individuals throughout the year. Previously, they used a number of different temporary services but have recently been relying more heavily upon VIP Staffing. This local agency is able to better meet our needs in availability and we have noticed attendance by their staff is much better than what the other agencies have provided. 6 -13 -2017 Minutes Page -10 - To date, the city has spent $55,000 with this agency and the request before council tonight is for additional funding to meet the needs currently requested by several different departments until they can permanently award a contract for services. Executive Director Dudley Wait came forward to state due to the financial software we have in place, a `report' has to be run to retrieve this data. Our current Purchasing Manager is working on a new process to eliminate any further oversight of expenditures. Ms. Kurz addressed questions and comments from council including the following: • Clarification of the amount needed for the rest of this fiscal year ($20,000) • The reason for council's approval due to exceeding the maximum $$ limit • There is no current financial tracking process in place to alert staff when the limit has been exceeded. Staff is working on a plan to correct this in the future • Multiple departments are in need of this temporary staffing but were not mentioned in the information packet — why not? • Is there an established policy that is followed and in place; any monthly reports sent to department heads? • Are these funds already budgeted and for use? We are not asking for additional non- budgeted funds? • We are over the authorized dollar limit because we have simply utilized this agency more, rather than by just choosing another agency? City Attorney Charles Zech cautioned council/staff that the discussion was starting to get off track and turning towards a broader scope of what is allowed for on the agenda item. Mayor Carpenter recognized Councilmember Crawford who made a motion to disapprove Resolution No. 17 -R -38 until they can come up with the solutions and some processes to ensure things are okay and work in a better way. The motion died due to a lack of a second. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Larson to approve Resolution No. 17-R-3 8 with a limit not to exceed more than $65,000. The vote was 6 -1 -0 with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Thompson, Kiser and Crawford voting for and Councilmember Davis voting no. Motion passed. 6. Resolution No. 17 -R -39 — Consideration and/or action approving a Resolution authorizing the City Manager to accept Rhine Valley Park as a City Property. (B. James /C. VanZandt/L. Shrum) The following was read into record: 6 -13 -2017 Minutes Page - 11 - =161-111"I 950IMre;aci A RESOLUTION BY HE CITY COUNCIL AUTHORIZE% THE CITY RHINE MANAGER TO ACCEPT THE PROPERTY. Mayor Carpenter recognized Parks and Recreation Director Chuck VanZandt and Assistant Parks and Recreation Director Lauren Shrum who stated Rhine Valley is a multi -phase residential development located off of FM 1518 and Lower Seguin Road behind Ray D. Corbett Junior High School. The developer proposed to dedicate an improved park to the City of Schertz in order to satisfy their parkland dedication requirement. The developer has constructed the parking lot, walkways, pavilion, playground, sport court, soccer fields, walking trail, and other agreed upon improvements associated with the two -phase development of the park. Both phases have been inspected and approved by the City. The proposed resolution authorizes the City to accept the park as City property. Upon transfer of ownership, the City will begin maintaining the property. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Mayor Pro -Tern Edwards to approve Resolution No. 17 -R -39. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 7. Ordinance No. 17 -M -19 — Consideration and/or action approving an Ordinance amending Ordinance 15 -M -41 prohibiting violations of the City Charter. First Reading (M. Carpenter /C. Zech) The following was read into record: ORDINANCE NO. 17 -M -19 AN ORDINANCE OF THE CITY OF SCHERTZ, TEXAS PROHIBITINGVIOLATIONS OF THE CITY CHARTER Mayor Carpenter recognized City Attorney Charles Zech who stated the recently adopted amendments to the City Charter included a requirement that the City Council adopt an ordinance creating a criminal penalty for a violation of the City Charter. He has redrafted an ordinance to provide more clarity to make clear specifically what prohibitions within the charter are being criminalized. They are listed specifically as they are listed within the charter so now it's in ordinance form and in the ordinance. Also, previously we had adopted an ordinance but had not codified it. It is now consistent with the charter. 6 -13 -2017 Minutes Page -12 - Mayor Carpenter recognized Councilmember Crawford who expressed concerns about some of the wording and as to it matching exactly what is stated in the charter. City Attorney Charles Zech addressed his comments and questions. Mayor Carpenter recognized Councilmember Davis spoke about the penalties and asked if there are other parts of the city charter that someone is not compliant with, would they also not be considered something that could be facing a criminal penalty? Councilmembers and Mayor continued asking questions and discussing the proposed ordinance. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Davis to approve Ordinance No. 17 -M -19 first reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 11. Future Item Placement on a Council Agenda — Consideration and/or action regarding placement of an item or items on a future agenda. Particularly, city council will discuss whether an item will be placed on a future agenda to discuss issues or policies or situations regarding the placement or use of video cameras within the organization. (Mayor Carpenter) Mayor Carpenter stated that on the advice of the City Attorney it would be untimely to take this item up at this time. He advises council to heed his advice unless there is some significant disagreement. Mayor Carpenter suggested we schedule a closed session on this matter on our next meeting where the city attorney can provide some explanations. Roll Call Vote Confirmation Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes for the Workshop item regarding No Name Park and agenda items 1 -10. Closed Session 12. City Council will meet in closed session under section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect. 6 -13 -2017 Minutes Page - 13 - Project E -030 Project E -031 Mayor Carpenter recommended a brief ten - minute recess before going into closed session. Council convened into closed session at 9:25 p.m. Reconvene into Regular Session Mayor Carpenter convened back into regular session at 10:31 p.m. 12a. Take any action based on discussions held in closed session under Agenda Item 12. No action was taken Requests and Announcements 13. Announcements by City Manager. No announcements were provided. 14. Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor shall instruct the City Secretary to place on the agenda for the next regular session an item to discuss the merits of placing the item that was objected to on a future agenda for full consideration. Mayor Carpenter recognized Councilmember Davis who provided some background information regarding a lawsuit filed in 2012 against HUD from various housing authorities of which Schertz was not one of them. There is now an opportunity to join a second lawsuit to claim certain funds to which Schertz Housing Authority would also be entitled to. The deadline for filing is November 18, 2017. The fee is $1,000, which must come from non - federal funds. His request is to have a discussion on the agenda of whether or not the City of Schertz could fund that participation (fee) in the lawsuit. This effort would have the potential to turn the Schertz Housing Authority's $1,000 participation fee into a $58,000 paid claim. Mayor Carpenter recognized Mayor Pro -Tern Edwards who requested an update on the consolidation of the contracting for staffmg services to ensure there is no further miscommunication in the future. Executive Director Brian James said he would take care of that. Mayor Carpenter recognized Councilmember Thompson who requested an item regarding Charter Item 1207 for clarification. Mayor Carpenter stated then it would be for a general item for discussion on the city charter. 6 -13 -2017 Minutes Page - 14 - Mayor Carpenter recognized Councilmember Crawford who requested a short update on the animal shelter repairs and maintenance that have been performed over the last six months. 15. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated he will be absent on the June 27h meeting to take his daughter to the naval academy. Adiournment As there was no further business, Mayor Carpenter adjZchael g at 10:36 p.m. Carpente r, Mayor ATTES -- Brenda ennis, City Secretary 6 -13 -2017 Minutes Page - 15 -