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04-17-2014MINUTES OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION THE STATE OF TEXAS COUNTY OF GUADALUPE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION On this the 17th day of April, 2014 the Schertz /Seguin Local Government Corporation (SSLGC) convened at 1:30 p.m. in the City of Seguin Council Chambers located at 210 E. Gonzales, Seguin Texas. The following directors being present and in attendance: Ken Greenwald President Robin Dwyer Larry Dublin Kerry Koehler T. "Jake" Jacobs Mayor Keil Vice - President Secretary Treasurer Assistant Secretary Ex- Officio David Scagliola Ex- Officio constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were: Doug Faseler City Manager (City of Seguin) John Bierschwale Executive Director (City of Schertz) Susan Caddell Director of Finance (City of Seguin) Sam Willoughby Public Works Director (City of Schertz) Scott Packard Public Information Officer (City of Seguin) Paul Gonzales General Counsel (Davidson, Troilo, Ream & Garza) Steven Siebert San Antonio Water System (SAWS) John Winkler Consultant (Walker Partners) Billy Phenix Legislative Consultant Bill Klemt Consultant /Hydrologist Greg Sengelmann General Manager (GCUwCD) Tommy Koch C. Thomas Koch, Inc. (Arrived 2:02 PN� Alan Cockerell General Manager (SSLGC) Regina Franke Administrative Assistant (SSLGC) The first order of business was to Call the Meeting to Order. President Ken Greenwald called the meeting to order at 1:33 PM The second order of business was Public Comment. There were no public comments. The third order of business was ADUroval of the Minutes for the Board Meeting held on March 20, 2014. 1of6 SSLGC �MINU -FES 041-7-2014 (C. I'an.cs) llate /'i'.me Printed: 5/8/201-'-' '1:,56 I'M ry' Vice - President Dwyer made a motion to approve the March 20, 2014 minutes as read. Treasurer Koehler seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The fourth order of business was Presentation of the General Manager's Report — Alan Cockerell, General Manager. General Manager Cockerell's written report was included in the board agenda packets. He added the following items to his written report: ➢ Water Production Seasonal pumping and monthly water sales charts were included in the board agenda packets. Water production for the month of March 2014 was 68.3% of Gonzales County Underground Water Conservation District's (GCUWCD) monthly allowable. Mr. Cockerell noted that SAWS delivered 367.8 ac -ft of water from its well-field this month. ➢ GCUWCD Monthly Meeting The monthly meeting was held April 8, 2014. Mr. Cockerell attended. A copy of the meeting agenda was included in the board packet. A letter requesting the renewal of all well permits and an exception to the district rules was delivered to GCUWCD on March 14, 2014. A copy of the letter was included in the March 20, 2014 board packet. He advised that the District took up SSLGC's request to renew all its well permits at the meeting. The manager recommended, and the board concurred, to renew only the permit for Well # 8 that would expire this month, and to take up renewals for the other permits later as the permit expires and to deny the request for the exception. The stated reason was that the GCUWCD Board planned to revise its rules during the summer of 2014 and wanted to aggregate well-field permits and did not want the mass renewal to interfere with that intended aggregation. Mr. Cockerell was pleased that the only comment in opposition to the renewal was due to the sale of water to SAWS and the Board did not concern itself with that issue during deliberation of the renewal. The permit for Well # 7 will be considered for renewal in July 2014 and the permits for Wells # 1 -6 in October 2014. The remaining four wells will be considered for renewal in March 2015. The GCUWCD Board will receive comments on the requested changes to the existing rules until May 30, 2014. The District's legal counsel and manager would then draft proposed rules for the District Board to consider. After the GCUWCD Board approves the proposed rules, a public comment hearing would be held and the Board would then act on adoption of the rules. SSLGC had started the process of coordinating with other permit holders regarding the rule change. ➢ GCGCD Monthly Meeting The meeting was held April 10, 2014; Mr. Cockerell attended. A copy of the agenda was included in the board packet. Mr. Cockerell advised that normal business was conducted at the meeting. The board approved increasing the available of the Carrizo Aquifer to 12,600 ac -ft /yr and the Wilcox Aquifer to 16,000 ac- ft /yr. Guadalupe County Commissioners Court Special Meeting The meeting was held March 31, 2014 at 10:30 AM; a copy of the agenda was included in the board packet. Mr. Cockerell attended and spoke at the meeting. That meeting was spurred 2of6 by a letter written by Judge Larry Jones to TCEQ in support of the permitting of the POCG Landfill. The meeting was well attended and Judge Jones spent the majority of the meeting in an attempt to justify his position. ➢ Region L /GMA -13 GA"- 13: Draft DFC's are being developed to be presented to each groundwater district. The next GMA -13 meeting was scheduled for May 15, 2014. ➢ CVLGC The CVLGC meeting was held on March 27, 2014 in Converse. The meeting agenda was included in the board packet. The next meeting was scheduled for April 24, 2014 in Schertz. The fifth order of business was Draught Contingency & Water Emergency Response Plan — Alan Cockerell, General Manager. ➢ Resolution # SSLGC R14 -04 Mr. Cockerell advised that he made a few minor changes and corrected the grammatical mistakes, nothing substantive. Staff requested approval of the updated document. Vice - President Dwyer made a motion to approve the Drought Contingency & Water Emergency Response Plan as corrected /Resolution # SSLGC R14 -04. Treasurer Koehler seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The sixth order of business was Riverbank Pipeline Repair — Alan Cockerell, General Manger & John Winkler, Walker Partners. ➢ Resolution # SSLGC R14 -05 Mr. Cockerell advised that Mr. Faseler had contacted him regarding concern about the pipeline exposure on the riverbank in the vicinity of the new restaurant. After review by Mr. Cockerell and Mr. Winkler it was determined that some erosion had occurred and that issue needed to be addressed before the stability of the pipeline was compromised. Mr. Winkler offered an estimate of the cost, but without any quotes to date he maintained that it was just an estimate. Mr. Cockerell had contacted a few companies to solicit quotes. As of the date of the board meeting, he had not received any responses. Mr. Cockerell anticipated estimates /quotes in the near future. After discussion it was decided that once Mr. Cockerell received quotes, he would discuss them with the SSLGC Executive Committee and potentially provide the Board with a request for action at the May 15, 2014 board meeting. The seventh order of business was SSLGC Capital Projects — Alan Cockerell, General Manager & Tohn Winkler, Walker Partners Included in the board packet was SSLGC CIP Improvement (Clpdated April 2014), a revised document was provided at the meeting, SSLGC CIP Improvements (Updated 17 April 2014). After discussions from the previous board meeting and conversations with the SSLGC Executive Committee, Mr. Cockerell revised the priority of that list as follows: 1. Seguin Connection (approved March 20, 2014) 2. Seguin Riverbank Pipeline Repair 3. SE Schertz Quadrant Improvements 4. Cathodic Protection System 5. Rehabilitate Existing Ground Steel Storage Tanks 3 of G SO .CrC, MINU T'S 0-1- 17 -20'[ "(1 Pagc_) 1),Ak /T1 ML2 PEIIIV.c %1: S%iS1%liId ):56 1 'iAf 6. WTP Offices 7. Guadalupe River Bridge Crossing Rehabilitation 8. Guadalupe Well Field 9. Parallel Pipelines Funding the various projects was the main topic of discussion. Mr. Cockerell advised that he could potentially include the Rehabilitation of the Ground Storage Tanks and /or the Cathodic Protection System in the Operations & Maintenance Budget for FY2014 -2015. He mentioned that he would like to continue to build the Repair and Replacement Fund balance versus using it now and draining it down to a minimum. Mr. Cockerell advised that Walker Partners' Task Order # 1 and # 9 were open and the funds were encumbered. He had previously consulted with Mr. Winkler and they determined that both of those Task Orders should be closed and the funds would then be unencumbered. This would allow for use of those monies for other Capital Projects. Secretary Dublin asked if there was a reason to keep the 2010 Bond Fund monies. Mr. Cockerell advised that those funds needed to be spent in the near future. Vice - President Dwyer asked if the Cathodic Protection could be done in conjunction with the Parallel Pipeline Project. Mr. Cockerell advised that the Cathodic Protection was more of an urgent nature and the Parallel Pipeline Project could be considered at a later date. Vice - President Dwyer made a motion to close Task Orders # 1 and # 9 and release the funds. Assistant Secretary Jacobs seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The eighth order of business wa §SAWS Expansion Project Update — John Winkler, Walker Partners & Alan Cockerell, General Manager. Mr. Winkler advised that Pepper- Lawson was moving forward, but he was not confident that Pepper- Lawson would be done in the next 30 days as they anticipated. Mr. Cockerell advised that Pepper- Lawson was aware of the $3,500 /day liquidated damages charge they would face in the event that they did not meet the deadline completion date. Mr. Cockerell advised he would keep the board updated. The ninth order of business was SSLGC Construction Update — John Winkler, Walker Partners & Alan Cockerell. ➢ Change Order # 1(T & F Construction Mr. Cockerell advised that it had been determined that 66 spindles on the back exterior staircase had been damaged /split by water freezing that was trapped inside. T & F Construction would remove and replace the spindles and make modifications to allow for them to drain versus trapping water, to prevent future damage. Change Order # 1 would allow for the additional time for this unscheduled task, as well as, approve the funds to be allocated, which were in excess of the original contract amount. Assistant Secretary Jacobs made a motion to approve Change Order # 1. Secretary Dublin seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The tenth order of business was Legislative Update — Biliy Phenix, Legislative Consultant & Alan Cockerell, Executive Director. 4 of 6 SSLGC MINUTES 04 17-20111 (6 Ilaoc::) S16,NTF.� 3 OR, I GI N A1,(S). I t)ot, -1 'ime I'm,red: 5/8/20t4 i:56 I'M ii,/ Mr. Cockerell recommended Executive Session. President Greenwald deferred item ten to Executive Session. The eleventh order of business was Status Update BPS Ground Storage Tank /Preload and Action in Response to Same — Patrick Lindner, General Counsel & John Winkler, Walker Partners & Alan Cockerell, General Manager. Executive Session Recommended President Greenwald deferred item eleven to Executive Session. The twelfth order of business was Wholesale Water Contract (s) — Patrick Lindner, General Counsel. Executive Session Recommended President Greenwald deferred item twelve to Executive Session. The thirteenth order of business was Gonzales County & Guadalupe County Carrizo and Wilcox Water Leases — Alan Cockerell, General Manager. Executive Session Recommended President Greenwald deferred item thirteen to Executive Session. The fourteenth order of business was Executive Session called under Chapter 551 Gov rnment Code Section 551.071 to seek the advice f i s a t me on legal matters and Section 551.072, for deliberations regarding real estate. President Greenwald closed General Session at 2:21 PM Executive Session was held from 2:33 PM to 2:59 PM The fifteenth order of business was to Consider and Take Action as Result of Agenda Item Number fifteen. President Greenwald reopened General Session at 2:59PM Agenda Item # 10: No action requested /No action taken Agenda Item # 11: No action requested /No action taken Agenda Item # 12: No action requested /No action taken Agenda Item # 13: No action requested /No action taken The sixteenth order of business was Consideration and/or Action on Questions and Possible Items to be placed on the Next Agenda. ❖ The next board meeting was scheduled for May 15, 2014 in the City of Schertz at 1:30 PM ❖ Preliminary Budget /Water Rates discussion ❖ Riverbank Repair 5 of 6 SSLGC ATINU LIES O4 -17 -2014 (6 Pages) S1CNED ORIGINAL(S)-. 9. �atV'rimePunted: 5/8/20143:56I'M r/ The seventeenth order of business was Adjournment. President Greenwald declared the meeting adjourned at 3:02 PM MINUTES APPROVED THIS 15TH DAY OF MAY 2014. `I . Larry Dublin, Secretary T. "Jake" Jacobs, Assistant Secretary 6of6 SSLGC , \[INL1TLS 04-17-2014 (G Pas.cs; SIGNED OR.IGINAL(S): 1 D tc / "Inn, Printrd: \iAI e,,/