07-16-20153
MINUTES OF THE
SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION
THE STATE OF TEXAS
COUNTY OF GUADALUPE
SCHERTZ /SEGUIN LOCAL
GOVERNMENT CORPORATION
On this the 16' day of July, 2015 the Schertz /Seguin Local Government Corporation (SSLGC) convened at
1:30 PM at SSLGC Administrative Building located at 108 W. Mountain Street, Seguin, Texas. The following
board members being present and in attendance:
Ken Greenwald President
Robin Dwyer
Kerry Koehler
T. "Jake" Jacobs
Bob Pees
Jim Fowler
Mayor Keil
Vice - President
Treasurer
Secretary
Assistant Secretary
Ex- Officio
Ex- Officio
constituting a majority of the persons appointed to the Board and a quorum for the transaction of business,
and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in
attendance were:
Doug Faseler
City Manager (City of Seguin)
Dudley Wait
Deputy City Manager (City of Schertz)
Susan Caddell
Director of Finance (City of Seguin)
Sam Willoughby
Public Works Director (City of Schertz)
Patrick Lindner
General Counsel (Davidson, Troilo, Ream & Garza)
Steven Siebert
San Antonio Water System (SAWS)
Lisa Guardiola
San Antonio Water System (SAWS)
John Winkler
Consultant (walker Partners)
Crockett Camp
Consultant
Bill Klemt
Consultant /Hydrologist
Billy Phenix
Legislative Consultant
Alan Cockerell
General Manager (SSLGC)
Emery Gallagher
Water Utility Manager (City of Seguin)
Regina Franke
Administrative Assistant (SSLGC)
Resa Cunningham
Intern (SSLGC)
The first order of business was to Call the Meeting to Order.
President Ken Greenwald called the meeting to order at 1:30 PM
The second order of business was Public Comment.
Vice - President Dwyer called attention to an article, regarding comments made by Mayor Keil, in which he
recognized SSLGC. Vice - President Dwyer thanked Mayor Keil for his kind comments.
There were no public comments.
The third order pf M@ingss was of the Minutes for the Board Meeting held June 18, 2015.
Vice - President Dwyer made a motion to approve the June 18, 2015 minutes as corrected. Treasurer
Koehler seconded the motion. Upon a vote being called, the motion carried by unanimous decision.
The fourth order of business was Presentation of the General Manager's Report — Alan Cock —cm
General Manager.
General Manager Cockerell's written report was included in the board agenda packets. He added the following
items to his written report:
➢ Water Production
Seasonal pumping and monthly water sales charts were included in the board agenda packets. Water
production for the month of June was 58.6% of Gonzales County Underground Water Conservation
District's (GCUWCD) monthly allowable.
➢ GCUWCD
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The monthly meeting was held July 14, 2015; Mr. Cockerell attended. A copy of the meeting agenda
was included in the board packet. He advised that the District (again) delayed SSLGC and SAWS permit
renewals until September 2015. Mr. Cockerell also noted that there was a separate agenda item ( #12)
regarding a settlement agreement between SSLGC and GCUWCD. He stated that further discussion
for this item would be under agenda item #12.
S,peeial147eetrn
The District scheduled another meeting for discussion and action on the proposed rule changes. Mr.
Cockerell plans to attend this July 23, 2015 meeting. The District provided written responses submitted
in regards to the proposed rule changes. Included in the board packet was a summary of those
responses to the comments which were submitted by SSLGC and TWA.
➢ GCGCD
uhlic f-Ieururg &AtontO . eelin
The meeting and public hearing was held July 9, 2015; Mr. Cockerell attended both. The agendas were
included in the board packet.
The public hearing was for the two Wilcox well permits; one adjacent land owner was in attendance.
The board was briefed on the project and a copy of the project summary was included in the board
packet. The District plans to take action on the permits at their next meeting after the 30 day comment
period.
Normal business was conducted at the monthly meeting. Crystal Clear announced that they had
completed the transition to a Special Utility District (SUD) and would request that their permits be
modified to reflect the status change.
The next meeting is scheduled for August 13, 2015.
➢ Region L /GMA- 13 /RWA
Re
ion LI GiIL4 -13:
The 2016 Initially Prepared Plan (IPP) is available on the Region L website: regionitexas.org. Public
comments can be submitted until 5:00 PM August 14, 2015.
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The Guadalupe County Commissioners signed resolution # 07142015 -61) on July 14, 2015
"...SUPPORTING THE CIBOLO VALLEY LOCAL GOVERNMENT CORPORATION'S
WATER DEVELOPMENT PROJECT IN WILSON COUNTY AND ITS INCLUSION IN THE
TEXAS WATER DEVELOPMENT BOARD'S SOUTH CENTRAL TEXAS (REGION L)
REGIONAL WATER PLANNING AREA'S REGIONAL WATER PLAN ".
The next Region L meeting is scheduled for September 3, 2015.
➢ CVLGC
The CVLGC Board meeting was held June 25, 2015 at 9:00 AM in Cibolo and a copy of the agenda
was included in the board packet. Also, included was a copy of the Executive Director's annual report.
The next board meeting was scheduled for July 30, 2015 at 9:00 AM in Schertz.
The fifth order of business was Water Level Measurements — Bill Klernt, Consultant /Hydrologist
Mr. Klemt summarized his report as follows:
Carrizo water level declines of 40 and 50 feet for the period August /September 2002 —June 2015, have been
mapped in the SAWS, SSLGC, Nixon and Smiley well field areas of Gonzales County. This large area of water -
level decline is encompassed by the 40 foot drawdown contour.
Within the immediate SSLGC Well Field of Gonzales County, for the period August /September 2002 to June
2015, the average decline is approximately 49 feet (3.8 feet /year). The average annual Carrizo water -level
decline in the outcrop is approximately -0.7 feet /year.
The sixth order of business was Approval of Management Services Agreement /City of Seguin —Alan
Cockerell General Manager
➢ Resolution # SSLGC R15 -09
Mr. Cockerell advised that after Staff reviewed the current MSA, it appeared that there were two paragraphs
that appeared to be redundant on page 4. Mr. Cockerell asked that Counselor Lindner review the paragraphs
in question and advise of his legal opinion.
Assistant Secretary Pees made a motion to approve the, Management Services Agreement (MSA)
between the City of Seguin and SSLGC (Resolution # SSLGC R15 -09) subject to Counselor Lindner's
review. Secretary Jacobs seconded the motion. Upon a vote being called, the motion carried by
unanimous decision.
On Thursday, July 16, 2015 at 2:01 PM an email was received from Counselor Lindner which allowed for the removal of the
redundant paragraph.
The seventh order of business was Approval of Management Services Agreement /City of Schertz —
Alan Cockerell, General Manage r
➢ Resolution # SSLGC RIS-10
The same paragraph existed in the MSA between the City of Schertz and SSLGC.
Secretary Jacobs made a motion to approve the Management Services Agreement (MSA) between
the City of Schertz and SSLGC (Resolution # SSLGC R15 -10) subject to Counselor Lindner's review.
Vice - President Dwyer seconded the motion. Upon a vote being called, the motion carried by
unanimous decision.
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On Thursday, July 16, 2015 at 2:01 I'M an email was received from Counselor Lindner which allowed for the removal of the
redundant paragraph.
The eighth order of business was Aunrove Task Order # 19 — SSLGC Parks & Recreation Master
Plan -- John Winkler, alk r Partners & Alan Cockerell net 1 M na er
➢ Task Order # 19
Mr. Winkler advised that per the request made at the previous board meeting Qune 18, 2015), he has provided
a task order to move forward with devising a Master Plan for some of the SSLGC owned property in
Gonzales County to be developed as a Park & Recreational area. This task order included both David
Baldwin's (Landscape Architect) and Walker Partners' fees for the Master Plan.
Vice - President Dwyer made a motion to approve the Task Order # 19 in the amount of $58,750
Secretary Jacobs seconded the motion. Upon a vote being called, the motion carried by unanimous
decision.
Mr. Cockerell added that Staff requested that Task Order # 19 be funded from the Future Development Fund.
The ninth r r of business was Approve P r h o Qf a Vacuum Truck — Alan Cockerell. General
Manager
➢ Resolution # SSLGC R15 -11
Mr. Cockerell advised that the purchase of the vacuum truck would be through Houston - Galveston Area
Council (H -GAC) which was in compliance with the City of Seguin Purchasing Policy. He noted that SSLGC
was paying Eckols Environmental $1,000 per week to pump sludge at the NW'I'P. The vacuum truck would
be funded through the budget item under Capital Outlay in the amount, not to exceed $130,000.
Assistant Secretary Pees made a motion to approve the purchase of the vacuum truck from H -GAC
(Resolution # SSLGC R15 -11) in the amount not to exceed $130,000. Treasurer Koehler seconded the
motion. Upon a vote being called, the motion carried by unanimous decision.
The tenth order of business was SSLGC Construction Update (Wauters) — John Winkler, Walker
Partnen & Alan Cockerell General Manage
Mr. Cockerell advised that once the contractor mobilized, SSLGC took the tank out of service. When the
contractor dug down, they realized they had ordered the wrong flange. The new one was ordered and
received; once the connection was completed the SSLGC Operators would inspect, clean and disinfect the
tank then would gather the bac -T sample. When this process was finished, the operators would put this tank
back into service (they anticipated either July 20' or 21'D. Mr. Cockerell noted that once the large tank was
back in service, then the operators would begin work on the small tank at the BPS.
Mr. Cockerell called attention to the letter from Preload, Inc. and his subsequent response which were both
included in the board packet.
Regarding the Chlorine Dioxide project: Pending TCEQ approval
Staff is in discussions with the City of Cibolo concerning a drainage project which would require the
relocation of a portion of the SSLGC 36 inch pipeline. Mr. Cockerell will update the Board as discussions
continue.
The eleventh order of business was Lggislative Update -- Billy Phenix, Legiglliye Consultant & Alan
Cockerell, General Manager
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Counselor Lindner requested this agenda item be deferred to executive session for legal advice.
President Greenwald deferred item eleven to Executive Session
The twelfth order of business was Compromise /Settlement agreement with Gonzales County
Underground Water Conservation District. (-GCUWCD) — Patrick Lindner, General Counsel & Alan
CockereH, General Manager
Executive Session Recommended
President Greenwald deferred item twelve to Executive Session
The thirteenth order of business was SAWS Excess !Water — John Winkler, Walker Partners &.Alan
Cockerell, General Manager
Executive Session Recommended
President Greenwald deferred item thirteen to Executive Session
The fourteenth order of business was Water Rates /Annual Budget FY2015 -2016 — Alan Cockerell,
G_ eneral Manager
Executive Session Recommended
President Greenwald deferred item fourteen to Executive Session
The fifteenth order of business .Approve contractors for Cathodic Protection — John 'Winkler, Walker
Partners & Alan Cockerell, General Manager
Executive Session Recommended
President Greenwald deferred item fifteen to Executive Session
The sixteenth order of business was Authorize General Manager to sell the Gamecock Property — Alan
Cockerel], General Manager
Executive Session Recommended
President Greenwald deferred item sixteen to Executive Session
The seventeenth order of business was Lost Oak Clean Green, Inc. (Landfill) — Patrick Lindner,
General Counsel & John Winkler, Walker Partners & Alan Cockerell, General Manger
Executive Session Recommended
President Greenwald deferred item seventeen to Executive Session
The eighteenth order of business was (Guadalupe Project Wholesale Water Contract & Well
Pernxit s Patrick Lindner, General Counsel & Alan Cockerell, General Manager
Executive Session Recommended
President Greenwald deferred item eighteen to Executive Session
The nineteenth order of business was Gonzales Cotuity & Guadalupe Counter Carrizo and Wilcox
Water Leases and Property Purchases — Alan Cockerell, General Manager
Executive Session Recommended
President Greenwald deferred item nineteen to Executive Session
The twentieth order of business was Executive Session called under Chapter 551 Government Code
Section 551.071, to seek the advice of its attorney gal matters, and Section 551.072 for deliberations
regarding real estate
President Greenwald closed General Session at 2:15 PM
Executive Session was held from 2:25 PM to 3:51 PM
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The twenty -first order of business was Consider and Take Action as Result of Agenda Item Number
twenty.
President Greenwald reopened General Session at 3.53 PM
Agenda Item #11
No action requested /No action taken
Agenda Item #12
Assistant Secretary Pees made a motion to (in the words of Counselor Lindner) authorize the General
Manager to submit a letter to the District (GCUWCD) indicating that SSLGC understands the
requirement of rule 20.A and SSLGC has developed procedures to ensure that the annual water
quality sampling and analysis reporting requirement will be followed. SSLGC will pay $500 to the
District (GCUWCD) in full settlement for the alleged violation of rule 20.A. Treasurer Koehler
seconded the motion. Upon a vote being called, the motion carried by unanimous decision.
Agenda Item #13 & Agenda Item #14
Counselor Lindner requested that these two items be tabled until the SSLGC Special Board meeting
scheduled for Thursday, July 23, 2015 at 2:30PM.
Secretary Jacobs made a motion to table agenda items thirteen and fourteen until the SSLGC Special
Board meeting, currently scheduled for Thursday, July 23, 2015 at 2:30PM at the SSLGC Administrative
Building, 108 W. Mountain, Seguin 78155. Assistant Secretary Pees seconded the motion. Upon a vote
being called, the motion carried by unanimous decision.
Agenda Item # 15
➢ Resolution # SSLGC R15 -12
Vice - President Dwyer made a motion to approve the contractor, Corrpro, to install the Cathodic
Protection System in the amount of $652,339.34 and to authorize the General Manager to sign said
contract (Resolution # SSLGC R15 -12). Treasurer Koehler seconded the motion. Upon a vote being
called, the motion carried by unanimous decision.
This contract would be funded through SSLGC Re
air /Keplacement Fund per transfer from FY2014 -201 S budget item
SSLGC Capital Outlay.
➢ Resolution # SSLGC R15 -13
Secretary Jacobs made a motion to approve the contractor, Field Construction, for the Joint
Excavation in the amount of $2,703,236.80 and to authorize the General Manager to sign said
contract (Resolution # SSLGC R15 -13 revised the original to reflect the ,2,703,236.80 amount). Vice - President
Dwyer seconded the motion. Upon a vote being called, the motion carried by unanimous decision.
This contract would be funded through SSLGC Repair /Replacement Fund per transfer from FY2014 -2015 budget item
SSLGC Capital Outlay.
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Agenda Item #16
➢ Resolution # SSLGC R15 -14
Vice - President Dwyer made a motion to authorize the General Manager to seek buyers for the
Gamecock property (Resolution # SSLGC R15 -14 revised the original to reflect `authorise General Manager to reek
buyers...'). Secretary Jacobs seconded the motion. Upon a vote being called, the motion carried by
unanimous decision.
Agenda Item #17
No action requested /No action taken
Agenda Item #18
No action requested /No action taken
Agenda Item #19
No action requested /No action taken
The twenty second order of business was Consideration andZor Action on questions and possible
items to be placed on the next agenda.
❖ The next scheduled (Special Meeting) was scheduled for Thursday, July 23, 2015 in the SSLGC
Administrative Building at 2:30 PM
❖ SAWS Excess Water
❖ SSLGC Water Rates & Annual Budget (FY2015 -2016)
❖ The next (regularly scheduled) board meeting was scheduled for Thursday, August 20, 2015 in the
SSLGC Administrative Building at 1:30 PM
The twenty- third order of business was Adjournment.
President Greenwald declared the meeting adjourned at 4:02 PM
MINUTES APPROVED THIS 20th DAY OF AUGUST, 2015.
T. "Jake" J obi
OR
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Bob Pees, Assistant Secretary
07 16 '`V1;irk i SIG' EJ)ORI aeNAL(S)' I