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12-17-20153 MINUTES OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION THE STATE OF TEXAS COUNTY OF GUADALUPE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION On this the 17`h day of December, 2015 the Schertz /Seguin Local Government Corporation (SSLGC) convened at 1:30 PM at SSLGC Administrative Building located at 108 W. Mountain Street, Seguin, Texas. The following board members being present and in attendance: Ken Greenwald President Robin Dwyer T. "Jake" Jacobs Bob Pees Vice - President Secretary Assistant Secretary Jim Fowler Ex- Officio Mayor l-.'-eil Ex- Officio and the following member(s) being absent: Kerry Koehler Treasurer constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were: Doug Faseler City Manager (City of Seguin) Dudley Wait Deputy City Manager (City of Schertz) Susan Caddell Director of Finance (City of Seguin) Sam Willoughby Public Works Director (City of Schertz) Patrick Lindner General Counsel (Davidson, Troilo, Ream & Garza) Brandon Payne San Antonio Water System (SAWS) John Winkler Consultant (Walker Partners) Crockett Camp Consultant Bill Klemt Consultant /Hydrologist Billy Phenix Legislative Consultant Duane Westerman Financial Advisor (SAMCO) Johnny Bierschwale Citizen (City of Schertz) Kelley Vickers Executive Administrator (GCGCD) Emery Gallagher Water Utility Manager (City of Seguin) Alan Cockerell General Manager (SSLGC) Shawn Shimek Water System Superintendent (SSLGC) Regina Franke Administrative Assistant (SSLGC) The first order of business was to Call the Meeting to Order President Ken Greenwald called the meeting to order at 1:30 PM ThC second order of business was Public Co raament There were no public comments. The third order of business was of the Minutes for the Board _Meeting held November 19, 2U15 1of8 SSLGC ,vl1N[JTES 12 -17 -2015 (8 Pages) SIGNED ORIGINAL(S): I I�atc/ 1'inc Pr[IM'd: 1/19/2016 1 1:37 \ \1 rr/ Assistant Secretary Pees made a motion to approve the November 19, 2015 minutes as read. Vice - President Dwyer seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The fourth order of business was Presentation of the General Manager's Report —Alan Cockerell, General Manager General Manager Cockerell's written report was included in the board agenda packets. He added the following items to his written report: ➢ Water Production Seasonal pumping and monthly water sales charts were included in the board agenda packets. Water production for the month of November was 86.6% of Gonzales County Underground Water Conservation District's (GCUWCD) monthly allowable. ➢ GCUWCD Pld) ie- ! leerill The District conducted a public hearing, December 8, 2015 to accept public comments regarding proposed changes to rule 16 (Drilling, Completing, Equipping and Reworking Wells) and 21 (Plugging and Capping of Wells). There were two comments presented by local well drillers on the proposed changes to incorporate completion standards for these activities. MogLI)jI Aleelin The monthly meeting was held December 8, 2015; Mr. Cockerell attended. A copy of the agenda was included in the board packet. The Board approved a revision of their existing policy to include the use of a consent agenda. All items on the consent agenda passed. The Board drew for director term lengths after this next election cycle. This will enable the terms to be staggered for two years. The District rules were amended to include completion standards as anticipated. ➢ GCGCD Mrrralldy illeelhig. The District did not have a meeting this month. ➢ Region L /GMA- 13 /RWA Region L.• The approved Region L plan was submitted to the date. TWDB, as required, by the December 1, 2015 due GMA -13: The meeting was held November 12, 2015; Mr. Cockerell was unable to attend. A copy of the agenda was included in the board packet. The GMA -13 consultant continues to work on the latest round of modeling that includes all the recommended projects in the Region L plan. The next meeting was scheduled for January 22, 2016 at the Evergreen Underground Water Conservation District Office in Pleasanton. ➢ CVLGC The CVLGC Board meeting was held December 10, 2015 at 9:00 AM in Schertz and a copy of the agenda was included in the board packet. Work continues to finalize a lease template. The next board meeting was scheduled for January 28, 2016 at 9:00 AM in Cibolo. 2of8 SSLGC �LINUTI?S 12-17 -2015 (8 Pages) SIGNED ORIGINAL(S): 1 bore /Cii-w 1'Yimcd: 1/19/3016 11:3] \M r-,/ Mr. Cockerell noted that Miss Amber Briggs would begin her position as Assistant General Manager with SSLGC on Monday, December 21, 2015. The fifth order of business SWIFT funding (Guadalupe Project) — Duane Westerman & Mark McLiney, SAMCO Mr. Westerman offered the following Power Point presentation. SWIFT!' State Water Implementation Fund for Texas SWIFT is: • lalnd,bin. airomg sum lin,ncud m--ne, I I-bl, 1{u -6q. m lit a rarsrn or P"" C' .—& X., tun u n,pon.z lu dmw•hl, bm prapareuou 16, der fit(- • 11" mpinueumlinn phi- <iE"IFza,' yell, w m.r pLn Tom Entsminger srete Programs conrdmator Texas Weler Development Boerd Is•+asYl'sitc TelrrlslM eteriaverri 3ww The Origins of SWIFT 1 -56 •Crnvol Trc,• colon, 1. led by S1c11hcn P ,W,. ,n I— lhrlr ,nn,al 1-1 trop, ry drnuvhr 182, 15,,lrrs ink \'r- l'Irsrs r-,rn to Ihr Las, alit,,« ,ps i,d 18fi. • srizrr•l,1-A, drnoph, 1956 Iesns {rater nrl e1npn rw 13unrd..carrel; sl,Iraule w „rr pl. ....... lugul 195” I,.— IX'rmr D- 1pmrnl Board canted; s,aa•od, a,rcr jflnu -y Ixgin The Origins of SWIFT 201:3 Texas voters approved using $2 billion from ncc state's "Rainy Dag Fund" to ereatc the S \VlVr program. V: Nevemb.r2013 Water Planning in Texas Regional Planning Groups analyze water supply needs on a 50 -year planning horizon •Meni<ipal Riss, egrirullure, Industry, and p— g.nention are all ronrid —d - E.rhreai —I plan Inge,eco . mJodwele,mnwgemenl.lrelealerand lheu.n-Paledreels Water Planning in Texas Every 5 years, the TWDB publishes the State Water Plan •Summerire, the recommended were, m—a.ment nnreves from the 16 regional plane •Neat edifi— 2017 •Man', lnsfvaoti. Sill. W,*, are, 2'012 Watrr $or Tome somm- Tewswaltt ,. .. .. Teaffitel CrlNe�grRtlwd .. MwlMnrglM� Interactive State Water Plan S \X!l1, '•s Role lcu:ln43• vw 2012 rrt.r __ ppsa,alol +e56ewlppPrr6mmen6w Water zeene;arar,s srneegns Slate WOW Pl.n summarine the svetepies from Oil 16,goon 514111 fusas.raa u*ple +n,fohvn W rowemeu4.6 alnieg+aa Tne TWD6 odmlmslen over a deem Jnrnci, oantonc, proproms, but SWIMS ronru[tron to Me State Won, Plan is um6ve wt..frrH.ei.ae Vev j. aRw Ira el!w.Y,erin.Itlfr3far,6 tiI a•fs6► Rw.tron Ia.e..V4• t wwr- I.eeaaeY.e tae if HYrrew � ♦lotto 3 of 8 SSLGC MINUTES 12 -17 -2015 (8 Pages) SIGNED ORIGINAL(S): 1 Datc /'l'il;,l- Proved: 1/19/2016 1 1:37 \ \I nl Financing Optiom Low Interest Loans • Interest rate subudidd 35 5% in Round 3' Deferred Loans •Principal B interest defened up to B years or until end of construction •Sybndued •rdplsl rata• a[e vtWM• Iarm seam Board participation •TW DB purchases • temporary ownership interest In a regional water supply project, which the entity buys back aver time Financing Options \lulti l "car Cunooitntenls •Ifntitics —k—ca commfiuncnt lire the full amounr rd Ihrir aeauance, Isw I,,, eplif inln multiple loan clomnjo orcr sacral (curs -Allows for cspandcd program capncit •(:an Iw used w•irh any of the 3 mnilable finanOng lyp., 2015 $ 2016 X 2017 $ 2018 S 2019 X .yesr.r.db A.... e.v 1 to-.", k. ae..laaMaal.tamlleiGeale y a1w1! Eligible Projects L lylble I"I ."W-4 air pettic.t ruad.rn— esa«•.I.a with a appearing in the most recant stela water plan. •Muss i— i rapnal rag •Ihele muw 4 an Inhau.., are ria—I, Repel pfal coney m—c on far 1. the WMttl ..we.w.teeer a•+ f' e+••f.a.aa.a r.eal3 eefa.e,l y ettaaR The Application Process Step 2: Prlorttlzatlon & Capacity Modeling prolecls ore prioritised based on several criteria Priontired list Is compared to program [specify hosed wt wel.m�nny t.01.1 . mlb Modeling indicates program capacity of 50 billion In the first chic de at SWIFT financing tnblles whose projects rank within the program's capacity are Invited to submit full applications In Round 1, alf the eligible enlfflee who submitted an Abn'doW Applltallolw ll,nvdedwmbrmtJWlopwl[ om u The Application Process Stop 1: Abridged Applications (Dlw Fab 5, 2016) S ,,' male form ......... . ...... - Gives 1 WO5 the Information necelaary to conduct prioritisation and capacity modeling �L` - - - - -- Onllne apbon available for neat round Prioritization Criteria Popsastlnn saved w Olua urhn and rural W Benefit 6 R.0 -0.a liwaser so of anlhL..ewed M is side" raw the aPersonll Is Peru ^l.1.dl water >D wppry needs met In the proles wlnru [onaNeraimn' Ma. su0lolY so local eenrnbudwt s Financial C.P.pry 2 Ilmoilency Bond { 6 R.winarawerxe.e e wmw..rralr projected eoneersetlwr is hllanal phi —s"oust Is priority rant ew.ledh.t.....pr. } *w «.lasecdea..cemh•aaoesa 10 •I.da a seas r ..a The Application Process Stop 3: Application, Loan Commitment, & Loan Closing Appbcations ,c.ive ,..lord TW DB .".w • Projects are taken to the Board for commitment • Timehix Iran Abridged Ayph4llon to loan rlovng is under I year tN roe 12015 .s. .r4.w.r. I ,..war n..a.wyl «as.ra We-- Round 1 Recap •II we build n ma , will they co• • Zonewassurewlretl— river'. Ien.Ppfl1.nt17Adecent • eB Ahndged Appbutione ware recelsed, requesting over SS.S blhlonl • The Teus Water llewlopmonl Board made ban commdnwnts 1011 snb tles ro complete 32 wale, manationa l llrategies ham the Sule Water plan, lo, a total of $3.59 bpllonl (Jun over 51 billion In 2015 funding) Borrowers and r W De staff are working togathr on loan clotiofjs scheduled gar November /Decembe, le "'Uth s..gar11ap1 4of8 SSLGC MINUTES 12-17 -2015 (8 Pages) SIGNED ORIGINAL(S): 1 Date /'Yime Printed: 1/19/2016 11:37 .AM It/ seadd Round 1 Recap How did we accomplish all this with $2 billion? • Wesel! bandta pmvlde the bans, and ­AAA bondlalinggwesusa I,Wgr.11ilaslaif"{..,.,­ the S2 bidu provide defeual) krrsslfh ewwwraw Round 1 Recap ' I SMFr — +r ­d s swrar.nm�pr into no,r n er wsow rw.rb 1— a- rt r at KArl o+e++l� rs.rr Round 1 Recap Looking Ahead Outreach .tncomaging a wide variety of plolect p +mdWtmn Round 1 SWIFT Commitments (2015 funding): $106,679,514 in savings! Planning New strategies rnmatinnveroolages d • Conservation, Innovative Technobgies vs. market -rote loans program • 0,1,,e loan Appl-tion Syslem Development Regional project Teams fwk minim/ 11myAln -.a Iwng +a Ia+FS+t ewM Your TWDB Regional Team NrNI••r•nl Wwtxr 1•Iwnr•1•el ILI _A1 - larxrl•ry•tuent .._ y Ln 0" disorrtleatal.g aM•Ire Round 2 Timeline Questions? Tam Entaminl{.r Stare Programs Coordinator Texas Water Develop—it Opard (5,2)936 -0802 Tam. Enlsminger I�twd6,texa s,gov Thankyoul 5of8 SSLGC MINUTES 12 -17 -2015 (8 Pages) SIGNED ORIGINAL(S): 1 Datc/TimcPrintcd: 1/19/2()1611:37 \1\1 )1" The sixth order of business was Schertz /Seguin Local Government Corporation Investment Policy Public Funds Investment Act, Texas Government Code, Chapter 2256 — "Susan Caddell, Finance. Director & Alan Cockerell, General Manager ➢ Resolution # SSLGC R15 -26 Mrs. Caddell advised that this must be reviewed every year. She recommended no changes other than updating any dates. Staff recommended approval Vice - President Dwyer made a motion to approve Resolution # SSLGC R15 -26 (SSLGC Investment Policy). Secretary Jacobs seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The seventh order of business was Schertz /Seguin Local Government Corporation's Brokers /Dealers list — Susan Caddell, Finance Director & Alan Cockerel], General Manager ➢ Resolution # SSLGC R15 -27 Mrs. Caddell advised that this must be reviewed every year. She recommended no changes. Vice - President Dwyer asked if the list could be modified during the year. Mrs. Caddell answered to the affirmative. Staff recommended approval. Secretary Jacobs made a motion to approve Resolution # SSLGC R15 -27 (SSLGC Brokers /Dealers list). Assistant Secretary Pees seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The eighth order of business was SSLGC Construction Update — John Winkler, Walker Partners & Alan Cockerell, General Manager ➢ Chlorine Dioxide Mr. Winkler advised that the startup was expected in January 2016. ➢ Preload They are now working on the punch list of items. Mr. Cockerell is hopeful they will complete the contract soon. He expects the final payment request to be submitted once completed. ➢ Cathodic Protect Mr. Cockerell advised that the contractors are progressing. The contractors are working together and are averaging approximately 30 joints per day (approx. 1,000 feet per day or 1 mile per day). Some seeps (24 so far) have been identified to be repaired shortly after the first of 2016. Mr. Winkler advised that the next step for him and Mr. Cockerell would be a meeting with the contractors and the City of Seguin regarding the Sutherland Spring Road area. The ninth order of business was Cibolo Relocation of the 36 inch Pipeline — John Winkler, Walker Partners & Alan Cockerell, General Manager Mr. Cockerell advised there was no action requested. Mr. Winkler noted that he continued to wait on data from the City of Cibolo. 6of8 SSLGC MINUTES 12 -17 -2015 (8 Pages) SIGNED ORIGINAL(S): 1 Daw /'1'imcPanted: 1 /19/2016 1 H/ \iNI r/ The tenth order of business was ADnroe the purchase of new vehicles —Alan Cock rell General Manager ➢ Resolution # SSLGC R15 -28 Mr. Cockerell noted that two vehicles were in approved FY2015 -2016 budget; one was to accommodate for the new Assistant General Manager position and the other was a truck. Confirmation was gained regarding the 4W Drive feature for the vehicles. Secretary Jacobs made a motion to approve Resolution # SSLGC R15 -28 (Approve purchase of 2 vehicles). Assistant Secretary Pees seconded the motion. Upon a vote being called, the motion carried by a vote of 3 Yay (President Greenwald, Secretary Jacobs and Assistant Secretary Pees) and 1 Nay (Vice- President Dwyer). The eleventh order of business was Legislative Update — Silk Phenix, Legislative Consultant & Alan Cockerell, General Manager Counselor Lindner requested that this agenda item be deferred to Executive Session. President Greenwald deferred item eleven to Executive Session The twelfth order of business was Post Oak Clean. Green, Inc. (Landfill) — Patrick Lindner, General Counsel & John Winkler, Walker Partners_ Executive Session Recommended President Greenwald deferred item twelve to Executive Session The thirteenth order of business w al Pro' c Wh lesale Water ontr Well Permit(s) ^Patrick Lindner, General Counsel & Alan Cockerell, General Manager Executive Session Recommended President Greenwald deferred item thirteen to Executive Session The fourteenth order of business was Gonzales Counjy & Guadalupe Count - Carrizo and Wilcox Water Leases and PropeM Purchases -- Alan Cockerell, General Managec Executive Session Recommended President Greenwald deferred item fourteen to Executive Session The fifteenth order of business was Executive Session called under Chanter 551 Government Code Section 551.471, to seek the advice of its attorney on legal matters, and Sujtinn 551.47-2-, for deliberations regarding real estate President Greenwald closed General Session at 2:29PM Executive Session was held from 2:48 PM to 3:23 PM The sixteenth order of business was Consider and Take Action as Result of Agenda Item_Numher fifteen President Greenwald reopened General Session at 3:18 PM Agenda Item #11 No action requested /No action taken Agenda Item #12 No action requested /No action taken 7of8 SSLGC 111NUTES 12 -17 -2015 (3 Pages) SIGNED ORICiN L(S); 1 Da c /Tinic Printed' 1/19/21)1( 1H/ \NJ iq Agenda Item #13 No action requested /No action taken Agenda Item #14 Vice - President Dwyer made a motion to approve to execute water leases for 139 +/- in Gonzales County and 128 +/- in Guadalupe County. Secretary Jacobs seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The seventeenth order of business was Consideration and /or Action on questions and possible items to be placed on the next agenda ❖ The next board meeting was scheduled for Thursday, January 21, 2016 in the SSLGC Administrative Building at 1:30 PM ❖ Discuss SWIFT Funding ❖ Officer Elections ❖ Parks & Rec Master Plan ❖ SAWS Credit ❖ Award for Kerry Koehler The eighteenth order of business was Adjournment President Greenwald declared the meeting adjourned at 3:29PM MINUTES APPROVED THIS _ 21" DAY OF JANUARY, 2016. F _ T. "Jake" Jaco , Secrefa. M Bob Pees, Assistant Secretary 8of8 SSLGC MINUTES 12 -17 -2015 (8 Pages) SIGNED ®RIGINAL(S): 1 Dare /TimeIImircl: 1/]9/201611:37 \111 n/