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17-R-46 - Bexar Metro 911 Budget for Fiscal Year 2018RESOLUTION NO. 17 -R -46. A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE APPROVAL OF THE BEXAR METRO 911 BUDGET FOR FISCAL YEAR 2018, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City send its approval to the Bexar Metro 911 Board of Directors of its Fiscal Year 2018 budget; and WHEREAS, the City Council has determined that it is in the best interest of the City to support the growth and expansion of the 911 telephone access systems as planned for in the 2018 budget attached hereto as Exhibit A, for the public safety of Schertz citizens. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the approval of the Bexar Metro 911 budget as presented in Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 1 Ith day of July, 2017. CITY OF SC�ERTZ, TEXAS 5/4<. 1Vlhael R. Carpenter, Mayor ATTEST: Deputy City Secretary, Donna Schmoekel (CITY SEAL) 50506221.1 - 2 - TO: County Judges and City Mayors FROM: W. H. Buchholtz, Chief Executive Officer SUBJECT: Fiscal Year 2.018 Proposed Budget DATE: May 18, 2017 Enclosed for your review and comment is the Bexar Metro 9-1-1 Network District's Proposed Fiscal Year 2018 Budget. The Bexar Metro Board approved this proposed budget at their regularly scheduled and properly noticed meeting held on May 15, 2017. Please address your written comments to the Chairman of the Board at the address on the bottom of this Memorandum. The Bexar Metro Board will review your comments, make changes as necessary, and adopt the Fiscal Year 2018 Budget at the board meeting scheduled on July 24, 2017, Please forward your comments to ensure arrival at the Bexar Metro office not later than 4:00 p.m. on July 21, 2017. Enclosed is a post card to facilitate your response. The contents of this post card are consistent with the provisions of the Texas Health & Safety Code, Chapter 772.309, which enables each participating jurisdiction to either approve or disapprove the Bexar Metro Fiscal Year 2018 Budget. Should a jurisdiction choose to take no action, budget approval is by operation of law on the sixty-first day following the jurisdiction's receipt of the proposed budget. Please call me if you have questions or require further information or clarification. Sincerely, -fo s. W. ?Hlu cc h h o I t z Chief Executive Officer 9 11 Sadd I atr a ue ,.out San Anton! o, Taxas 7,1231 -`6,23 I r Fhone­. (2210) 406-3911 , Fax: (2-10) 408-3912 Bexar Metro 9 -1 -1 Network Fiscal Year 2018 Budget PURPOSE: The purpose of this document is to obtain consensus approval of Bexar Metro 9 -1 -1 Network's (Bexar Metro or District) Fiscal Year 2018 (FY 2018) operational and financial plans by the bistrict's board of directors and the governing bodies of its thirty -nine participating jurisdictions; and provide the continuing operational and fiscal authority necessary for the staff to aggressively establish and maintain a highly survivable and resilient 9 -1 -1 system. AUTHORITY: The authority for Bexar Metro is t 772, Subchapter D, Section 772.301 — formerly 1432e, as approved by the Texas 69th Regular U 21, 1985; and subsequently approved by,,,ajle legislation's purpose is to enable the proutsic Enhanced 9 -1 -1 service through implementatione MANAGEMENT: A governing boc- enabling legislation, establishes pc members and their appointing autho Member James C. Hassl Stephen R. Sch Sherman. Kraus DudlevWait B'ilf=McM C athy� C.; SuzannE Principal Talcott h and Safety Code, Chapter otated Civil Statutes Article -n in Senate Bill 750 on May nzJ.anuary 17, 1987.. This e, fi'gh quality, countywide )mmunication districts. ig b criteria in the district. The board Bex9ebunty Bexar County Comal County Guadalupe County City of San Antonio City of San Antonio City of New Braunfels Member at Large Vacant To implement board 1poliey an_dto manage the day -to -day operations, the board- of directors appointed W. H. Buchhoffiz_ast =fh;e District's Chief Executive Officer. MISSION: The District's mission is to deploy and maintain a state -of -the -art 9 -1 -1 emergency communication system that enables citizens in distress to quickly communicate their request for police, fire, or emergency medical assistance; and to ensure member jurisdictions have the appropriate 9 -1 -1 tools necessary to efficiently and accurately receive and process those requests._ RESPONSIBILITY: To successfully accomplish the mission, Bexar Metro must deploy and manage a technology neutral network that routes all 9 -1 -1. requests to the appropriate answering and responding jurisdiction; create and maintain a time - sensitive, highly accurate database that displays the location, callback number, and owner's name of the specific instrument used to call 9 -1 -1; procure, install, and maintain the specialized 9 -1 -1 equipment utilized by each authorized answering and responding jurisdiction; coordinate with municipal and jurisdictional addressing authorities to ensure the database contains accurate, standardized, and logical location information to ensure each citizen is easily and quickly locatable during time critical emergencies; and construct, deploy, and maintain a spatially accurate geographic digital map to support location determination technologies and enhance computer aided dispatch systems. Bexar Metro also is responsible for providing effective backup solutions for its Public Safety Answering Points (PSAPs) that may be required to evacuate their local facility in the event of a natural or manmade disaster. FUNDING: The District's source of revenue is the 9 -1 -1 specified telephone access lines located in Bexar, Com; Texas Health and Safety Code, Chapter 772, Section--- impose a 9 -1 -1 emergency service fee not exce charged by the principal service supplier. The fee first one hundred business lines at one location lines. Each year the board calculates the amoun' and approval of the annual budget. B,. :law, participating jurisdiction and must generate reVet operational expenses directly related _to the Distei providing reasonable reserves for contingencies a The board of directors initially established the:=( remains unchanged. The Fiscal Year 20:1:7_ em ergency service fee applied to nd Guadalupe Counties. The .314, authorizes the board to rcent of the monthly base rate 114residential lines and up to the fhe fee does not apply to state and federal of the fee in conjunction with development the fee has unifo:rrn., application in each ie sufficient to match current and projected ,t`s mission and r ilities, as well as S- id equipment replacement: rgency service fee on March 6, 1987, and it nncv service'fee is: Nomad`e_VoIP` -z,: $ 0.50 In addition to f6es�assessed o'nLLwireline'` e'lephones, Bexar Metro also receives an emergency service fee from " each wireless` = access line within its jurisdiction. This monthly fee, set by Texas law at $0.50'p'-0-airne, recognizes that the wireless telephone is a link to 9 -1 -1 services and a wireless telepho -he ,user0zshould therefore share a portion of the financial burden for provisioning the network:atafis`o is in recognition of the cost recovery mechanism required to defray a fair and reasonable portion of the network infrastructure expense the wireless providers incur in meeting the federal mandate for wireless Enhanced 9 -1 -1. The current fee structure is adequate to support programmed spending in FY 2018. OVERVIEW: The District's provision of 9 -1 -1 service to member entities began in January 1987 with the provision of Basic 9 -1 -1. Since that time, Bexar Metro has made several significant upgrades that enabled keeping pace with the explosion in communication and computer technology that is the foundation of next generation 9 -1 -1 services. The District has developed and deployed a sophisticated Geographic Information System that is the backbone of the 9 -1 -1 call delivery system; and has also installed and managed various iterations of Customer Premise Equipment (CPE) culminating in the current state -of- the -art Internet 2 Protocol (IP) equipment. Bexar Metro is currently involved in a two -year project to upgrade that first - generation IP equipment with new CPE that will accommodate next generation features once the Emergency Services IP Network (ESlnet) is deployed. The District's call delivery network continues to provide features and functionality concurrent with the technology changes and complexity of emergency communications. In addition to enhancing the technology required to provide the latest proven, state -of- the -art technology, Bexar Metro's new Quarry Run Regional Operations Center, scheduled to be operational in the summer of 2017, provides the District's PSAPs with an 81,000 square foot, fully redundant, and survivable facility that will permanently house' the PSAP operations for the Bexar County Sheriff's Office and serve as a backup facility for the City of San Antonio Police and Fire Communications operations and all other PSAPs served by Bexar Metro. The facility will also provide the infrastructure for data center operations serving not only the District, but also the region and the state. Bexar Metro has paid cash for this facility, using:_th`e service fed tructure established in 1987, while continuing to maintain its pay -as -you go financial planning strategy. To fund District operations and capital projects, Bexar Metro's FY 2018 draft budget projects revenues from carriers utilizing the .existing service,:_fee rate for wirelme; Voice over Internet Protocol (VoIP), and wireless carriers lt_also includes „the transfer of reserve funds that have been set aside for capital projects Those reserve funds will be used to fund the purchase and deployment of the new CPE, replacing equipment at all - ,current PSAPs and adding 104 new positions at the Quarry Fun facility. The FY 2018 budget expense, capital proje operations, the O &M b professional enable mod premiums=_ network, t'ecl 15.74 perce services and enditures is co and capital res Bt continues to addition-Bexa clogy, and-'-;PS/ in FY 2018 pr 'Lltme operatic F1 ro will fe:. erations. l because the Q;uarr )nsed of operations and maintenance (O &M) re In addition to funding current and future u5: on the District's most critical resource —its iffiddes an increase in funding for personnel to defr_eiy a significant increase in health care adding staff to support the Quarry Run facility, he &M expenses are projected to increase by of the deployment of new PSAP CPE network Run facility. ” �- The capital budget funds the outstranding items in our strategic survivability plan, including the completion of the Quarryy Run, facility, the network and IT infrastructure required to operate at the facility, and the deployment of 9 -1 -1 CPE equipment. Also included is replacement of equipment at the District's Saddletree Court facility. EXPENDITURES: The FY 2018 budget total is $20,535,000. The budget includes $11,385,000 for operations and maintenance and $9,150,000 for capital improvements. To maintain the District's pay -as- you -go policy and fund the purchase and implementation of the new 9 -1 -1 system, Bexar Metro will be required to utilize $6,971,000 of its reserve funds. 3 The District has zero debt and is not authorized to incur debt. Therefore, capital recovery is typically an expense item into reserves to ensure the timely availability of sufficient funds necessary for facilities, technology advancement, modernization, and general equipment replacement. Projected service fee revenue normally fully funds the O &M and new capital improvements, while continuing to invest in reserves. The FY 2018 proposed budget does not include an investment in reserves because of costs associated with the start -up of the Quarry Run Regional Operations Center and the replacement of the 9 -1 -1 call taking equipment at all Bexar Metro PSAPs. This budget matches projected revenue and expense as required by Texas law. To ensure responsiveness and operational flexibility, the Chief Executive Officer may authorize the transfer of funds among budget line items if the overall - -- annual budget amount remains unchanged. This budget does not necessitate an ,ad- idstment to the current emergency service fee. The remainder of this C! Lq Proposed Fiscal Year 2018 Budget Revenue Wireline Service Fees Wireless Service Fees Interest Earned Transfer from Reserves Miscellaneous Revenue Total Available Funds Proposed Fiscal Expense $ 2,517,400 $ 11,000,000 $ 34,600 $ 6,971,000 $ 12,000 $ 20,535,000 ear 2018 Operations & Maintenance Personnel $ 2,755,000 Operations $ 6,468,000 Facilities $ 1,520,000 Education & Training $ 142,000 Contingencies $ 500,000 Total O &M Expense $ 11,385,000 Proposed Fiscal Year 2018 Capital Budget PSAP Upgrades $ 25,000 Administration Facilities $ 75,000 Regional bperations Center(s) $ 9,050,000 Total Capital ense $ 9,150,000 Total FY 2017 Budget $ 20,535,000 BEXAR METRO 9 -1 -1 NETWORK Approved by the Bexar Metro Board this Fifteenth Day of May 2017. By: cz- Name: , James C. Hasslocher Title: Chairman 0 BEXAR METRO 9 -1 -1 NETWORK DISTRICT FISCAL YEAR 2018 BUDGET APPROVAL DISAPPROVED NO ACTION TAKEN DATE % - % (( _