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PZ 10-26-2016PLANNING AND ZONING MINUTES October 26, 2016 The Schertz Planning and Zoning Commission convened on October 26, 2016 at 6:00 p.m. at the Municipal Complex, Council Chambers, 1400 Schertz Parkway Building #4, Schertz, Texas. PLANNING & ZONING COMMISSION David Richmond, Chairman Bert Crawford, Jr. Ken Greenwald Michael Dahle Christian Glombik Richard Braud COMMISSIONERS ABSENT Ernie Evans, Vice Chairman 2 3. CALL TO ORDER/ROLL CALL: CITY STAFF Brian James, Executive Director of Development Lesa Wood, Director Planning & Community Dev. Tiffany Danhof, Executive Administrative Assistant Bryce Cox, Senior Planner Emily Grobe, Planner Channary Gould, Planner Daniel Santee, City Attorney OTHERS PRESENT Priscilla Gonzalez, Klove Engineering Bassam Ziada, Murphy Oil USA, Inc. William Lotz, Greenberg Farrow John Tucker, Board of Trustees at Comal ISD Coy Armstrong, Cude Engineers Mr. called the meeting to order at 6:03 P.M. HEARING OF RESIDENTS: There were no residents who spoke. PUBLIC HEARING: A. PC2016 -037 VAC Hold a public hearing, consider and act upon a request for approval of a vacating plat of Southeastern Freight Lines Lot 20, Block 1. The property consists of approximately 11.936 acres of land as established via Southeastern Freight Lines Subdivision Volume 13, Page 75, in the Map and Plat Records of Comal County, Schertz Texas. The property is generally located at the corner of F.M. 3009 and Campus Drive. Ms. Grobe made a presentation on the proposed request to vacate Lot 20 of the Southeastern Freight Lines Subdivision in order to replat the vacated land and the adjacent Tri- County Development Park Lot 14 into one (1) lot. Ms. Grobe, went into detail regarding the background, general location, access, tree mitigation, public services, and improvement. The proposed vacate plat is consistent with all applicable zoning requirements for the property, ordinances, and regulations of the City. It has been reviewed with no objections by the City Engineer, Public Works, Parks, Inspections, and Fire. Staff recommended approval of the vacate plat. Ms. Grobe noted that the applicant was available for questions. Minutes Planning and Zoning Commission October 26, 2016 Page 1 of 6 Mr. Richmond opened the Public hearing at 6:04 P.M. No one spoke during the public hearing. Mr. Richmond closed the Public Hearing at 6:05 P.M. There was no discussion or comments from the Commissioners. Mr. Crawford motioned to approve PC2016 -037 VAC. Mr. Dahle seconded the motion. The vote was unanimous, 6 -0. Motion carried. B. PC2016 -037 Hold a public hearing, consider and act upon a request for approval of a replat of Tri- County Development Park Lot 14, and the previous Southeastern Freight Lines Lot 20. The property consists of approximately 19.864 acres of land and is more specifically described as being a portion of Lot 14, Tri- County Development Park Subdivision, Volume 5, Pages 82 -84, in the Map & Plat Records of Comal County, Texas and the 11.936 acres previously known as Lot 20, Blok 1 or the Southeastern Freight Lines Subdivision. The property is generally located at the corner of F.M. 3009 and Campus Drive. Ms. Grobe made a presentation on the proposed request to replat Lot 14, of the Tri- County Development Park and the vacated adjacent property, previously known as Lot 20 of the Southeastern Freight Lines Subdivision into a total of one (1) buildable commercial lot, Lot 18 of the Tri- County Development Park. Ms. Grobe, went into detail regarding the background, general location, access, tree mitigation, public services, and improvement. The proposed replat is consistent with all applicable zoning requirements for the property, ordinances, and regulations of the City. It has been reviewed with no objections by the City Engineer, Public Works, Parks, Inspections, and Fire. Staff recommended approval of the replat. Ms. Grobe noted that the Applicant was available for any questions. Mr. Richmond opened the Public Hearing at 6:09 P.M. No one spoke during the public hearing. Mr. Richmond closed Public hearing at 6:10 P.M. The commissioners asked some questions regarding the zoning of the property and access to the proposed lot. Ms. Grobe noted that there was no change to zoning, and that the current zoning will remain for the property. Ms. Grobe also explained in more detail access will be off FM3009 and Campus Dr. Mr. Glombik motioned to approve PC2016 -037. Mr. Greenwald seconded the motion. The vote was unanimous, 6 -0. Motion carried. C. SUP2016 -001 Hold a public hearing, consider and make a recommendation on a request for a Specific Use Permit and associated site plan to allow a Convenience Store with Gas Pumps on an approximate 0.80 acre site. The property is more specifically described as Lot 9, Block 1 of the Murphy USA #7186 -Wal -Mart #3391 Subdivision; City of Schertz, Guadalupe County, Texas; located at 17601 Four Oaks Lane. Minutes Planning and Zoning Commission October 26, 2016 Page 2 of 6 Mrs. Gould made a presentation on the request for a Specific Use Permit with associated site plan to allow a convenience store with gas pumps on an approximate 0.80 acre lot located at 17601 Four Oaks Lane and more specifically described as Lot 9, Block I of the Murphy USA #7186 -Wal -Mart #3391 Subdivision. The proposed development includes a 1,200 square foot convenience store with sixteen (16) gas pumps. The subject property is currently developed as a Murphy Oil USA fueling station. The owner is proposing the same use that currently exists at the site and would demolish and redevelop with a new building and canopy. Access to the site will be through two (2) shared driveways off Four Oaks Lane. The subject property is currently zoned General Business II (GB -2). Mrs. Gould, went into detail regarding the background, public notices, Impact on existing development, and site plan details. Staff recommended approval of the Specific Use Permit to allow a convenience store with gas pumps conditioned upon the following occurring: a) A building permit is approved within one year of the adoption of the SUP ordinance; and b) The use begins operation within two years of the issuance of the necessary building permit(s). Mrs. Gould noted that the Applicant was available for any questions. Mr. Richmond opened the Public Hearing at 6:20 P.M. No one spoke during the public hearing. Mr. Richmond closed Public hearing at 6:21 P.M. The commissioners had some questions including the access onto Four Oaks Lane with the existing configuration and congestion with traffic flow. Additionally, the commissioners had a brief discussion on the conditions of the approval and the timelines associated. The commissioners also asked if this project will be similar to the current gas station located on the property. Mrs. Gould and the Applicant answered that the exits will be staying in the same areas, and Mrs. Gould went into detail on why the applicant is required to have a Specific Use permit and what timeline requirements are stated in the UDC. Mr. Glombik motioned to make a recommendation to City Council to approve the SUP as presented. Mr. Dahle seconded the motion. The vote was unanimous, 6 -0. Motion carried. 4. ITEMS FOR INDIVIDUAL CONSIDERATION: A. PC2016 -020 Consider and act upon a request for approval of a preliminary plat, of Comal ISD Middle School 6 Subdivision, an approximately 33 acres tract of land out of the Raphael Garza Survey No. 98, Abstract No. 175, Comal County, Texas, generally located Southeast of the intersection of F.M. 482 and Hubertus Road. Ms. Grobe gave a presentation on the request to preliminary plat approximately 33 acres into one (1) lot. The subject property is zoned Manufacturing (Light) M -1. Ms. Grobe, went into detail regarding the general location, access, tree mitigation, parks, public services, and improvements. Including the community facilities agreement for the site. The proposed Minutes Planning and Zoning Commission October 26, 2016 Page 3 of 6 preliminary plat is consistent with applicable requirements for the property, ordinances and regulations. Staff recommended approval of the preliminary plat. Ms. Grobe noted that the Applicant was available for any questions. John Montelongo, Assistant Superintendent for School Support Services with Comal ISD, addressed the commission to discuss the process of school bonds, and timeframes with building schools. The commissioners inquired about if Green Valley's water pressure was adequate for the school development and if it was an issue how it would be resolved. The commission also asked about the transfer of the water CCN and expressed concerns with approving the plat without a signed agreement from Green Valley SUD. The commission also asked who would be installing the sewer line extension. Mr. James and the Applicant answered the questions and concerns regarding that Green Valley, and Mr. James commented that Green Valley was in agreement to release the water CCN for this property to the City of Schertz. He went into more detail regarding the proposed CCN transfer and commented that the applicant was aware of the risk. The applicant will also be installing the sewer connect. Mr. Dahle motioned to approved PC2016 -020. Mr. Greenwald seconded the motion. The vote was unanimous, 6 -0. Motion carried. B. Waiver — Roadway Improvements associated with PC2016 -056 Consider and act upon a request for approval of a waiver to UDC Sec. 21.14.1.K regarding improvements to F.M. 482 and Hubertus Road related to the proposed final plat of Comal ISD Middle School 6 Subdivision, an approximately 33 acres tract of land out of the Raphael Garza Survey No. 98, Abstract No. 175, Comal County, Texas, generally located Southeast of the intersection of F.M. 482 and Hubertus Road. Ms. Grobe made a presentation on a request for approval of a waiver regarding the construction of roadway improvements relating to the Comal ISD Middle School 6 subdivision. Ms. Grobe, went into detail on Public improvements and staff analysis and recommendations. Ms. Grobe also described the unique situation and the timeline of Comal ISD. Staff recommended approval of the waiver to roadway improvements associated with PC2016 -056. Ms. Grobe noted that the Applicant was available for any questions. The commissioners expressed concerns that the City has already agreed to allow the construction to be postponed to a later date. Mr. James explained that at the November 1, 2016 City Council meeting the City Council approved the improvement agreement in order to allow Comal ISD to begin working on the site in order to meet their deadline. Mr. James also explained the public improvement agreement was being held for execution until after the Planning & Zoning Commission gave approval as well. The Commissioners expressed concern about receiving the agreement on short notice and the actions taken with the agreement already being approved by the City Council. The Commissioners also had questions regarding the roadway improvements that are being delayed. Mr. James explained the typical process and what is provided by the applicant in terms of roadway construction and dedication. Mr. James also discussed the unique scenario due to the proposal being a school and the traffic and Minutes Planning and Zoning Commission October 26, 2016 Page 4 of 6 requirements that are needed due to that land use. Mr. James also explained some of the improvements that the school district will be required to do. Mr. James stated that staff can provide updates on the project to the Planning & Zoning Commission. The commissioners expressed concern on how vehicle stacking will be addressed at the facility. Mr. Montelongo explained that the current projections show that 90% of the students at this facility will be bussed to the facility. Mr. Montelongo also explained how students on busses would be traveling to and from school. Mr. Montelongo commented that through the site development process they have designed the site to help alleviate stacking concerns. Mr. Montelongo also explained that they have reviewed bus routes for other possible alternative routes. The commissioners also inquired about the statement on the resolution that mentions there is no fiscal impact to the City. Mr. James explained the statement in the resolution and how the costs are placed onto the school district. Mr. James also explained the timeline of the project and when construction would begin. Mr. Glombik motioned to approve PC2016 -056. Mr. Crawford seconded the motion. The vote was 5 -1 with one nay from Mr. Braud. Motion carried. C. PC2016 -056 Consider and act upon a request for approval of a final plat, of Comal ISD Middle School 6 Subdivision, an approximately 33 acres tract of land out of the Raphael Garza Survey No. 98, Abstract No. 175, Comal County, Texas, generally located Southeast of the intersection of F.M. 482 and Hubertus Road. Ms. Grobe made a presentation regarding the proposed request to final plat approximately 33 acres into one (1) lot. The subject property is zoned Manufacturing (Light) M -1. Ms. Grobe, went into detail regarding general location, access, tree mitigation, parks, public services, improvements. The proposed final plat is consistent with applicable requirements for the property, ordinances and regulations. Staff recommended approval of the final plat with the following condition: A Community Facilities Agreement relating to public improvements is executed prior to recording of the final plat. The commissioners had some questions regarding if Green Valley is going to release the CCN for any other properties within the City of Schertz, and Mr. James responded that it will only be the two school district properties. Mr. Crawford motioned to approved PC2016 -056. Mr. Dahle seconded the motion. The vote was unanimous, 6 -0. Motion carried. 5. REQUESTS AND ANNOUNCEMENTS: A. Requests by Commissioners to place items on a future Planning and Zoning Agenda. Mr. Greenwald asked if staff had any data regarding how many miles of unimproved roads the City has approved through rough proportionality. Mr. Cox responded that that city staff could pull together the requested information and present it at a later meeting. Minutes Planning and Zoning Commission October 26, 2016 Page 5 of 6 Mr. Richmond requested if city staff could supply the approved calendar for Planning and Zoning and Board of Adjustment for 2017. Mr. James mentioned yes, we can supply this to Planning and Zoning and Board of Adjustment commissioners. B. Announcements by Commissioners • City and community events attended and to be attended • Continuing education events attended and to be attended Mr. Richmond wished the two commissioners luck running for council seats. C. Announcements by City Staff. • City and community events attended and to be attended. • NEW SITE PLAN APPLICATIONS: The following new site plan application was submitted to the Planning Division between October 13, 2016 and October 21, 2016. 1. Haigwood Village lot 73, Block ( Schertz Pkwy and Savannah Drive) • Site Plan — proposed 4,824 sq. ft. medical office building Mrs. Wood mentioned APA conference next week and who is riding with the city and only one we are waiting for is Mr. Evans. Commissioner on the APA big event. Mr. Cox summarized the CCAB update that was provided to the commissioners. Ms. Grobe announced the recent site plan application to the commissioners. 6. ADJOURNMENT OF THE REGULAR MEETING: The meeting adjourned at 7:41 P.M. Chairman, Planning and Zoning Commission Recor4*- t City of Schert Minutes Planning and Zoning Commission October 26, 2016 Page 6 of 6