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08-22-2017 MinutesMINUTES REGULAR MEETING August 22, 2017 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 22, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember' Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Brian James City Attorney Dan Santee Mayor Pro -Tern Cedric Edwards Councilmember Ralph Gutierrez Councilmember Robin Thompson Councilmember Bert Crawford City Manager John Kessel Executive Director Dudley Wait Deputy City Secretary Donna Schmoekel Call to Order — City Council Regular Session Mayor Pro -Tern Edwards called the meeting to order at 6:02 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. ( Councilmember Crawford) Councilmember Crawford provided the opening prayer followed by the pledges of allegiance to the flags of the United States and the State of Texas. City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) Mayor Pro -Tern Edwards recognized Executive Director Dudley Wait who provided the following announcements: Friday, August 25th Coffee with the Chamber 7:30 am — 9:30 am Schertz Visitor's Center Start your Friday off right with a free cup of coffee. Monday, September 4th City Offices Closed in Observance of Labor Day Friday, September 8` Ribbon Cutting — 3009 Hair Lounge 4:30 pm 2901 Ashley Oak Drive 8 -22 -2017 Minutes Page - 1 - Saturday, August 9" Paws in the Pool Noon - 4:00 pm Pickrell Park Pool Sunday, August 10th Paws in the Pool Noon - 4:00 pm Wendy Swan Park Pool SAVE THE DATE Friday and Saturday, October 27 -29 Skyliszht Balloon Fest River City Community Church Grounds, 16765 Lookout Road, Selma This family friendly event features competitions, tethered balloon rides, food trucks, trackless train rides, vendors and musical concerts. Contact the Chamber at X .1950 for more information. Mayor Pro -Tem Edwards took a moment to say what a great opportunity it was yesterday to go out and view the `eclipse' with these glasses on. He thanked the city staff for being out there and doing a great job. It was something near and dear to his heart — in addition to it also being his birthday. Kuddos to the staff! Announcements and recognitions by City Manager (J. Kessel) City Manager John Kessel stated that indeed the staff did a great job, the Parks Department and other departments as well. They provided over 200 glasses and had four telescopes available for use. They had some really good facebook postings that people were excited about. There were other events going on around the area, but he thinks ours may have been the best. He thinks there were a bunch of people who had never been out to Crescent Bend Park before and now they were able to see how pretty it is. Hearing of Residents Mr. Rod Woods, 3 828 Hunters Glen, who spoke on the No Parking issue on Greenridge Drive. They have a drainage problem there and if a car is parked over the drain in that area it impedes the natural flow of the water into the storm drain. They have problems with vehicles parking there very frequently and consistently. They are also concerned about the parking in front of the emergency gates. Mrs. Clare Layton, 12231 Lost Meadows Drive, who spoke on the Charters of Freedom, which includes the Declaration of Independence, the Constitution and the Bill of Rights in relation to tonight's third workshop regarding freedom of speech or press. She feels it is time at the local level to expand our founding father's original intent of the First Amendment and declare that, while the City protects `freedom of speech', the City also should insist that this speech is civil, polite and courteous. 8 -22 -2017 Minutes Page - 2 - Workshop • Discussion and possible action regarding fee waivers for Guadalupe County for the renovation of the Riedel's building. (B. James) Mayor Pro -Tem Edwards recognized Executive Director Brian James who stated Guadalupe County has purchased the old Riedel building off of FM 78 and has already started remodeling and making overall improvement efforts. They have had discussions with staff regarding the permitting processes and timelines and raised the issue of the county paying permit fees to the city —they asked if there were any waiver allowances in the code. Since there is nothing in the code, staff said they could bring the request to Council to consider. A little background/history, we do charge fees for the school districts within the city, which are fairly substantial. Modifications have been made in some instances due to it being an instructional facility but they come to us fairly often and it does consume a lot of staff time to review their plans and perform inspections, etc. After doing some research we found we haven't done a lot of permitting with Guadalupe County in the past so it doesn't have the same impact of taking up a lot of staff time. Another consideration is that the building has been sitting vacant for a long period of time, The County also does help fund the City in several ways (i.e., over $217,000 per year for the Schertz Library). They also help support us with some road construction projects. Staff estimates the permitting fees for the Riedel building would be around $60,000 and since the project is not complicated and would not consume a lot of their time and the fact that it is tackling an issue we have had on this main road for a very long time and is only about 1/3 of the amount of funding they give us each year, staff is comfortable with granting a fee waiver for this project. Staff wanted to bring this information to council first and then afterwards, if approved by council, they can move forward with the city attorney to work up an agreement. Mayor Pro-Tern Edwards recognized Councilmember Thompson who moved, seconded by Councilmember Kiser to approve waiving the city permit fees for the Guadalupe County renovation project on the Riedel property off of FM 78 contingent on an ILA agreement being completed by the City Attorney and City Staff. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. Precinct 3 Guadalupe County Commissioner Jim Wolverton and Precinct 4 County Commissioner Judy Cope came forward and expressed their individual thanks for approving this request. They thanked the City of Schertz for the great working relationship they have enjoyed through the years. They have had many meetings with Executive Director Brian James on this item and will continue to have some more meetings regarding the future joint use of this soon to be renovated property. 8 -22 -2017 Minutes Page - 3 - Discussion and possible action regarding our fee schedule, goals, and spirit of that schedule and what we are trying to accomplish. (Mayor /Council) Mayor Pro -Tem Edwards recognized Finance Director James Walters who came forward with a powerpoint presentation explaining the differences they see in their fees and how they have done things in the past few years. He reviewed with Council the fee schedule by area (inspections, parks, civic center, etc.) and provided the fee amount history, historic revenues, a comparison of fees charged by benchmark cities, a summary of costs to provide service, and an overview of best practices /trends where available. Cities charge fees to bring in revenue to offset some costs or fully cover costs, manage the use of a limited resource, emphasize a need for compliance and as a penalty or deterrent. The goal is often to ensure our fees are in line with our competitors or at least not much higher. Information was provided for the Sanitarian Inspections and Animal Services. Other considerations are setting different fees for residents or nonresidents. The fmal question is what is the larger goal. Mayor Carpenter arrived on the dais at 6:25 p.m. Mr. Walters and Executive Director Brian James addressed questions and comments from Council. Mayor Carpenter stated this is something council should visit with from time to time as growth will occur within and outside of the city. The dynamics will change and we need to decide how to manage a non - static environment. Mr. James said the plan is to come back in a couple of months with some easy fees to help us gain some experience in talking and thinking about it. Then we can tackle the harder ones after that. Mayor Pro -Tem Edwards said we will need to work on a long -term plan. Discussion and possible action regarding public speech, including the use of social media, by appointed members of city boards, committees, commissions and members of other corporations or boards where the city council or the mayor may have appointment authority. (Item requested by Mayor Carpenter) Mayor Carpenter stated he requested this to be on the agenda for this week just to make sure there were not any other comments, questions, or concerns as we move forward and that the position we are going to take as a council is clear so that staff and our city attorney have a clear understanding of what we are asking them to do or not to do. There were no further questions or comments from Council. Mayor Carpenter made a motion from the Chair, seconded by Councilmember Larson to direct staff and our city attorney's office to develop training and a disclosure regarding the provisions of the Texas Open Meeting Act for appointees to the various boards, committees, commissions and corporations to provide some training and or guidance regarding potential legal issues that might arise from certain disclosures that could directly and/or adversely 8 -22 -2017 Minutes Page - 4 - affect the members personally and/or adversely affect the City and that the City Council take no other action other than that with regard to the exercise of free speech by its residents whether they serve on a board, committee, or commission or corporation, or other appointed position or simply individual citizens, with the goal of having it completed before our next Volunteer Fair. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Approval of the minutes of the Regular Meeting of August 8, 2017 and minutes of the Special Meeting of July 28, 2017. (J. Kessel/B. Dennis) 2. Ordinance No. 17 -M -27 — Consideration and/or action approving an Ordinance setting the Fee Schedule of the City of Schertz for FY 2017/18. Final Reading (J. Kessel/J. Walters) The following was read into record: ORDINANCE NO. 17 -M -27 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES AND CERTAIN OTHER ORDINANCES BY AMENDING AND ESTABLISHING FEES FOR CERTAIN LICENSES, PERMITS, AND OTHER SERVICES PROVIDED BY THE CITY OF SCHERTZ. Mayor Carpenter recognized Mayor Pro-Tern Edwards who moved, seconded by Councilmember Thompson to approve consent items 1 and 2. The vote was unanimous with Mayor Pro-Tern Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. Discussion Items 3. Public Hearing on Proposed Budget for FY 2017 -18 — Conduct a public hearing regarding the adoption of the FY 2017 -18 Budget (First required public hearing) (B. PH James /J. Walters) Mayor Carpenter recognized Finance Director James Walters who provided some highlights of the proposed budget which included the third year of implementing the Classification and Compensation Study, opening of fire station #3, 22 new personnel, new permit software, deferred park maintenance, a new Schertz SPIN event, vehicle and equipment replacement, 8 -22 -2017 Minutes Page - 5 - a couple of redundant water loop lines out south, funding to include moving the FM 1103 utility lines, and some money for some drainage channel maintenance. There will be 22 new personnel hired; 4 crossing guards, 2 patrol officers, 1 plans examiner, 1 code enforcement officer, 6 firefighters, 3 EMTs, 3 water and sewer servicemen, and 2 drainage workers. In trying to address the citizen survey results we will be adding two police officers, focusing on park facility maintenance and building a new walking trail. Also, to be addressed will be storm water runoff and enforcement of city codes and ordinances by adding a code enforcement officer to staff. Comments from citizens attending the recently held community budget meetings included a wish for more spending on parks personnel and upgrades, FM 1518 improvements cannot come fast enough, street improvements are a priority, needing more police officers on patrol and more code enforcement officers as well as more spending on library materials. The funding requested for next, Fiscal Year is over $76.5 million. Mr. Walters showed several slides reflecting data for the fund balance /equity, general fund balances from 2007 through 2018, general fund revenue amounts estimated at $31.3 million, beginning and ending fund balance, and reserve policy (26 %) data a five -year forecast, water and sewer fund data and drainage fund information. Mayor Carpenter opened the public hearing for comments and the following spoke: o Mr. Richard Dziewit, 2550 Chasefield Drive, who asked a couple of questions about contracts and contractual work and how that affects the various departments. o Mr. Daniel Kerns, 555 Lower Seguin Rd, Cibolo, who thanked the Mayor and Council for taking up the issue of the Lower Seguin Bridge. His question was, is Guadalupe and/or Bexar County assisting with this project? Mayor Carpenter closed the public hearing and asked staff to come forward to address any of the citizen's questions. Finance Director James Walters and Executive Director Dudley Wait addressed the citizen's questions as well as comments and questions from Council. 4. Public Hearing on Proposed Tax Rate — Conduct a public hearing regarding the PH adoption of the FY 2017 -18 Tax Rate. (First required public hearing) (B James /J. Walters) Mayor Carpenter recognized Finance Director James Walters who presented a powerpoint presentation reflecting slides showing the property values for 2017 and the difference between adjusted taxable values. The Tax rate definitions of Effective, Rollback, Current, and Proposed Max were explained. The proposed max has been set at $0.4910. The rate has two components, M &O (for day to day operations) and I &S (to pay the City's debt). For this year's city tax rate ($0.4910) the average home value $211,80 would experience an increase in taxes of $35.00. The $35.00 increase with the effective rate is due to the lower commercial values and higher residential exemptions seen on the certified tax rolls. A chart of historic tax rates (M &O) & (I &S) was shown from FY 2006 through FY 2017. There were no questions or comments from Council. 8 -22 -2017 Minutes Page - 6 - 5. Resolution No. 17 -R -65 — Consideration and/or action approving a Resolution authorizing an Agreement with the Developer of the Hallie's Cove Subdivision project for sewer pump and haul. (B. James) The following was read into record: RESOLUTION NO. 17 -R -65 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT WITH THE DEVELOPER OF THE HALLIE'S COVE SUBDIVISION PROJECT FOR SEWER PUMP AND HAUL Mayor Carpenter recognized Executive Director Brian James who stated the property is to be served by the future South Schertz Sewer Treatment Plant and Woman Hollering Creek trunk line. Rather than delay construction of the subdivision until those improvements are competed or construct a lift station and sewer lines now that would not be needed upon completion of the South Schertz Treatment Plant and Woman Hollering Creek trunk line, the developer is requesting approval of a pump and haul agreement. The City has entered into a similar agreement for the Reserve at Schertz. They have actually used the San Antonio River Authority to do the actual hauling of the waste and we will do that again going forward. The benefit here is it will not delay this development. Mr. James addressed questions from Council. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Crawford to approve Resolution No. 17 -R -65. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 6. Resolution No. 17 -R -66 - Consideration and/or action approving a Resolution regarding a request for a Historical Incentive Program for the Main Street Area grant for 817 Main Street. (B. James) The following was read into record: RESOLUTION NO. 17 -R -66 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING A REQUEST FOR A HISTORICAL INCENTIVE PROGRAM FOR THE MAIN STREET AREA GRANT FOR 817 MAIN STREET IN THE CITY OF SCHERTZ, TEXAS, AND RELATED MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Executive Director Brian James who stated this request is for- a re -roof and is the last building down on Main Street before you get to Schertz Parkway; it is the Contreras Flowers and Gifts building. The Historical Preservation Committee also approved this. After this one, we will probably be working closely with the Main Street Committee going forward and we may want to also look at tweaking our grant program. 8 -22 -2017 Minutes Page - 7 - This request is a little different in that the current roof is an asphalt shingle roof and the current owner is requesting a standing seam metal roof. This is not uncommon. This property is owned by Vickie Contreras. Mr. James addressed questions from Council. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Mayor Pro -Tem Edwards to approve Resolution No. 17 -R -66. The, vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. Mayor Pro- Tem Edwards left the dais at 7.35 p.m. 7. Resolution No. 17 -R -67 - Consideration and/or action approving a Resolution authorizing an amendment to the Interlocal Agreement with Schertz- Cibolo- Universal City Independent School District (SCUCISD regarding hours of use of the Natatorium. (B. James) The following was read into record: RESOLUTION NO. 17 -R -67 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AMENDMENT TO THE INTERLOCAL AGREEMENT WITH SCHERTZ - CIBOLO - UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT (SCUCISD) REGARDING HOURS OF USE OF THE NATATORIUM AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Executive Director Brian James who stated after being open for six months, the initial agreement listed very specific hours /days of usage by the school but now after they looked at their student scheduling, we feel further adjustments are needed to make better use of student schedules and will also give us a little more public use time. Mr. James addressed questions and comments from Council. Mayor Carpenter recognized Councilmember Larson who moved, seconded by Councilmember Thompson to approve Resolution No. 17 -R -67. The vote was 4 -2 -0 with Councilmembers Davis, Gutierrez, Larson, and Thompson voting yes, and Councilmembers Kiser and Crawford voting no. Mayor Pro -Tem Edwards was absent from the dais. Motion passed. 8. Resolution No. 17 -R -68 — Consideration and/or action approving a Resolution authorizing approval of the Hazard Mitigation Plan with Bexar County. (D. Wait/K. Long) The following was read into record: RESOLUTION NO. 17 -R -68 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING APPROVAL OF THE HAZARD MITIGATION PLAN WITH BEXAR COUNTY, AND OTHER MATTERS IN CONNECTION THEREWITH. 8 -22 -2017 Minutes Page - 8 - Mayor Carpenter recognized Fire Training and Safety Officer Chris Meek who stated this resolution is renewed every five years through the Bexar County Hazard Mitigation Plan. It covers Guadalupe, Comal, and Bexar County. This is necessary so that in case of a disaster we get our funding from FEMA and for any projects we may do in the next five years. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Kiser to approve Resolution No. 17 -R -68. The vote was 6 -0 -0 with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro -Tem Edwards was absent from the dais. Motion passed. 9. Resolution No. 17 -R -69 - Consideration and/or action approving a Resolution authorizing the City Manager to sign an Interlocal Agreement for Fire Protection Services with Bexar County. (D. Wait/K. Long) The following was read into record: RESOLUTION NO. 17 -R -69 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT FOR FIRE PROTECTION SERVICES WITH THE COUNTY OF BEXAR, TEXAS, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Fire Chief Kade Long who stated this is simply our annual renewal for fire protection services in southern Schertz with Bexar County. Mayor Carpenter recognized Councilmember Larson who moved, seconded by Councilmember Gutierrez to approve Resolution No. 17 -R -69. The vote was 6 -0 -0 with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem. Edwards was absent from the dais. Motion passed. Mayor Pro -Tem Edwards returned to the dais at 7.45 p.m. 10. Ordinance No. 17 -D -28 — Consideration and/or action approving an Ordinance amending Chapter 86, Article V, Section 86 -149 Parking Prohibited on the drainage inlet in Fairhaven Subdivision on Greenridge 20 feet in front of the emergency gate to the Scenic Hills Community Subdivision. First Reading (B. James/K. Woodlee /C. Palomo) The following was read into record: ORDINANCE NO. 17 -D -28 8 -22 -2017 Minutes Page - 9 - AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BE AMENDED BY REVISING CHAPTER 86, ARTICLE V, SECTION 86 -149 PARKING PROHIBITED; AND PROVIDING AN E_ FFECTIVE DATE. Mayor Carpenter recognized Graduate Engineer Cecilia Palomo who stated she is requesting an ordinance for a `No Parking' designation in a drainage area in the Fairhaven Subdivision. Ms. Palomo showed pictures of the area where vehicles are consistently parking in the drainage area and also blocking the emergency gates. This issue was brought to the Commissioners on TSAC and they voted in favor of this No Parking designation. Ms. Palomo addressed questions from Council. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Davis to approve Ordinance No. 17 -D -28 first reading with the understanding that after the No Parking signs are legally installed that we strive to have an increased presence of police issuing warning tickets so the community is aware that this is really taking place. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 11. Resolution No. 17 -R -70 — Consideration and/or action approving a Resolution authorizing purchases up to $80,000 with Southern Computer Warehouse for the FY 2016 -17 fiscal year for software and hardware purchases. (B. James/M. Clauser) The following was read into record: RESOLUTION NO. 17 -R -70 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING PURCHASES UP TO $80,000 WITH SOUTHERN COMPUTER WAREHOUSE FOR FISCAL YEAR 2016 -17, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Executive Director Brian James who stated the City has historically purchased software and hardware belonging from purchasing cooperatives (DIR and Buy Board) such as Southern Computer Warehouse and SHI. This has allowed the City to procure software and hardware for best -value and capitalize on volume discounts.. For FY 2016 -17 the City has been making purchases throughout the year and anticipates making additional purchases this year and into FY 2017 -2018. This fiscal year, IT has so far purchased around $48,000 of technology related equipment. Occasionally other departments will also purchase from this company,which has now put us over the $50,000 mark - -right now we are at about $59,000. Since IT is needing to still make some purchases for this year, they are requesting approval to purchase another $21,000 worth of equipment in this fiscal year with this company. 8 -22 -2017 Minutes Page -10 - What we are going to do going forward is the IT Department will look at the companies we tend to purchase from frequently and will come forward to Council in next Fiscal Year with not to exceed amounts. It will probably be three different companies. Also, IT will become the monitor of the contracts with these companies. They will work with Finance to track all the purchases being made through these vendors so we don't exceed the amount limits. This item before you this evening is to allow IT to continue to make purchases from Southern Computer Warehouse for the remainder of this fiscal year so we don't have to go with a different vendor where we may not get as good a deal on our purchase(s). Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Gutierrez to approve Resolution No. 17 -R -70. The vote was 64 -0 with Mayor Pro -Tem Edwards, Councilmembers Gutierrez, Larson, Thompson, Kiser and Crawford voting for and Councilmember Davis voting no. Motion passed. 12. Resolution No. 17 -R -71 — Consideration and/or action approving a Resolution authorizing two Interlocal Agreements between the City of Schertz and the Drug Enforcement Administration for two Task Force Officers. (D. Wait/M. Hansen) The following was read into record: RESOLUTION NO. 17 -R -71 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AGREEMENTS WITH THE DRUG ENFORCEMENT ADMINISTRATION, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Police Chief Hansen who stated the city currently has two investigators assigned to DEA on two different task forces. The resources available to them are the seasoned investigators who are familiar with the area and local customs and in return we have the availability of resources from Federal law enforcement agencies as well as a financial incentive as we are able to share in some of the seized assets -- -which has allowed us to have recently been able to authorize the purchase of a multi -use vehicle ($100,000 value) and pays for an investigator position.Therefore, this is a renewal of the current agreements. Chief Hansen addressed questions /comments from Council. Mayor Carpenter recognized Councilmember Davis who moved, seconded by Councilmember Crawford to approve Resolution No. 17 -R -71. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 13. Resolution No. 17 -R -73 — Consideration and/or action approving a Resolution authorizing a contract with J3 Company, LLC for the reconstruction of the Cibolo Creek Bridge at Lower Seguin Road. (D. Wait/D. Letbetter) The following was read into record: 8 -22 -2017 Minutes Page - 11 - RESOLUTION NO. 17 -R -73 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONSTRUCTION CONTRACT WITH J3 COMPANY, LLC FOR THE RECONSTRUCTION OF THE CIBOLO CREEK BRIDGE AT LOWER SEGUIN ROAD AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Public Works Superintendent, Doug Letbetter who stated in June 2016 it was discovered that the Lower Seguin Road bridge that we share with the City of Cibolo was structurally unsound. It was closed as soon as possible and we have since had several meetings with Cibolo and Guadalupe and Bexar County representatives; it has been agreed to replace the current structure with a new one of 2 4'X3' drainage boxes. This will also now increase the water flow through there. Additionally, the roadway will increase from 16 ft. to 22 ft. On December 20, 2016, City Council authorized a Professional Services Agreement with Lockwood, Andrews & Newnam, Inc., (LAN) for the design of the Cibolo Creek Bridge Project. Additionally, Guadalupe County has also agreed to participate in the construction of the bridge which will save the project $50,000. The project has been put out for bid and seven bids were received and analyzed by Public Works staff and the City of Cibolo Public Works Director. The recommendation is to contract with J3 Company LLC. The probable construction cost is $325,545 and J3 Company has proposed to perform the work for $298,489 and the city will also put in a contingency of $30,000 for an overall Not to Exceed amount of $328,489 which is still under the design estimate by $6,000. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Thompson to approve Resolution No. 17 -R -73. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 14. Ordinance No. 17 -T -29 — Consideration and/or action approving an Ordinance authorizing an amendment to the FY 2016 -17 General Fund to create and fund four additional Crossing Guard positions. First Reading (D. Wait/J. Walters/M. Hansen) The following was read into record: ORDINANCE NO. 17 -T -29 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AMENDMENT TO THE FY 2016 -17 GENERAL FUND TO CREATE AND FUND FOUR ADDITIONAL CROSSING GUARD POSITIONS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES 8 -22 -2017 Minutes Page - 12 - IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Finance Director and Police Chief Michael Hansen who stated these are the same four crossing guards that are named in the 2017 -18 budget. However, the school fiscal year doesn't always align with the city fiscal year and we would like to get those positions filled since school is about to start. They are currently funded within the capacity of this year's budget so there is no difficulty with the funding. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Thompson to approve Ordinance No. 17 -T -29 first reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councihnembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. Roll Call Vote Confirmation Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided the roll call vote for agenda items 1 -14. Requests and Announcements 15. Announcements by City Manager. No further announcements were made. 16. Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor shall instruct the City Secretary to place on the agenda for the next regular session an item to discuss the merits of placing the item that was objected to on a future agenda for full consideration. No requests were made. 17. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Carpenter recognized Mayor Pro-Tern Edwards who stated he attended the Schertz Automotive ribbon cutting and the mixer for The Chamber. Also, compliments to city staff who did a wonderful job on the hosting the `eclipse' event at the park earlier this week. He congratulated Mayor Carpenter for his recent election as the new President of the TML Region 7 group. 8 -22 -2017 Minutes Page - 13 - Mayor Carpenter recognized Councilmember Davis who stated he attended the Schertz Housing Authority meeting last week and they were able to complete and send off their paperwork to participate in that federal lawsuit. Thanks to city staff for getting the interlocal agreement done and a check to them in time. Hopefully, this will eventually give them some money they originally lost out on in the first lawsuit in 2012. Mayor Carpenter recognized Councilmember Gutierrez who stated, in regard to the TML Region 7 meeting last week, not only was the Mayor voted President, but Cedric Edwards was voted in as Vice - President, and Ms. Brenda Dennis was voted in again as Treasurer. Mayor Carpenter observed that Region 7 is made up of 25 counties and just shy of 90 cities. There are four officers in any TML Region and there are 16 regions. The City of Schertz now holds the President's office, the Vice - President's office and the Treasurer's office and the Secretary's office is actually being held by David Harris, a former employee of the City of Schertz. The City of Schertz is highly involved in Region 7 and he thanks everyone involved for serving there. Adiournment As there was no further business, Mayor Carpenter adjourned the meeting at 8:11 p.m. ems' ftchael R. Carpenter, Mayor ATTEST: Donna Schmoekel, Deputy City Secretary 8 -22 -2017 Minutes Page - 14 -