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11-03-14SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING November 3, 2014 Members Present: Sandy Keiser, Laura Wilson, Mary McAllister, Howson Lau, Melissa Uhlhorn, Carol Cyr, Ruth Tienor, Janice Manzo, Neota Brady, Bobbie Boyce, Joanne Ward, Juan Thorn, Patti Dilworth, Patti Paulson, Brian James Visitors: April Toman and Lizzie Bertoia HEARING OF RESIDENTS: None CALL TO ORDER: Bobbie Boyce called the meeting to order at 7:00 p.m. REGULAR AGENDA: 1. Minutes: Consideration and /or action regarding the approval of the minutes for October 6, 2014. Ruth Tienor moved to accept the October minutes as reported. Neota Brady seconded the motion. Motion carried. October 6, 2014 minutes were approved. Juan Thorn moved to make these corrections to the minutes. Patti Paulson seconded the corrections. The motion carried. The correction was approved. Below is the correction to the October 6, 2014 minutes discussion fr other gift options for the volunteers.- Juan Thorn recommended a plaque with names of the volunteers that have volunteered years. Melissa Uhlhorn will look at records for volunteers that are it candidates r the plaque. To be done during the Spring l . 2. Treasurer's Report: Consideration and /or action regarding the approval of the September Treasurer's Report. Bookstore sales were 1750.67, consignments were 0.00, Interest earned 1.32, and Total 1751.99. Ruth Tienor moved to accept the Treasurer's Report as presented. Patti Dilworth seconded the motion. The motion carried. The September Treasurer's report was anoroved. 3. Librarian's Report: Librarian will report on the following items: The September Statistics: Total Library circulation 33,875, Head Count 23,601, Library Program Attendance 1426 (Youth programs 1329, Adult programs 97), Total Collection Titles 83,846, Total Items 100,478, Patrons 30,759, New Library Cards issued 457, Library Cards Renewed 577, Self- checkout 13,933, Volunteer hours 504.25, ILL (Inter Library Loans) 15, Meeting room usage 70, Computer Usage 3,403, E- Resources 1168, TSLAC Service Population 86,162, Web page sessions 4,254, Web page users 2, 690, web page pageviews 9,170 General Operation for October: - The Library welcomed 2 new employees. - Discussion of the new Librarian and the tasks that will be their responsibilities. -The winner of the pumpkin decorating contest was Olaf. The contest was a huge success. -New copiers are being installed. The staff is going for training. If you have any questions, please ask for help. -The calendar gifts for the volunteers are in. - The Library policies are going to be reviewed. After the updates and revisions to the policies are made, they will be sent out for the Boards input - E -book usage is up 20% from the last fiscal year. There has been increase in every month. - Program attendance has also increased by 19.6% from the last year. Thanks to Lizzie, April and Michelle and their amazing programs. -The volunteer hours have also increased 11% compared to last fiscal year. They might not be completely accurate, not all volunteers are documenting their time. -There is a decrease in circulation this fiscal year. Computer usage is also decreasing. The use of E -books and other devises are believed to helped cause the decrease -IT is looking how to trace the WiFi usage. Currently there is no way to track it. - Morgan Russell, a Girl Scout (silver), is constructing a Storywalk. The Storywalk will be debuted on November 16th at 2:00 all are asked to attend. There are six books for the Storywalk. -The Library will be closed on Thanksgiving from Wednesday, November 26th at 5:00 to Saturday, November 29th. The Library will be closed from Wednesday, December 24th at 5:00 to Saturday, December 27th. The Library will be closed from Wednesday, December 31St at 5:00 to Saturday January 3, 2014. Holiday hours will be posted for the Library patrons. -A survey is going to be conducted to help assess the Library needs. -E -Books some authors, Lee Childs, only releases digitally. - Non - fiction print on demand- most are available on E- Books. 4. Bookstore Report: Committee reported on the following items: General Operation: -Daily operations are doing well. - The Book Sale was a huge success. A large group was in line Friday am. A concern was discussed for the amount of people that were in the meeting room during the sale. One patron felt faint during the sale. -Large number of donations has been coming in. -The next Book Sale is set for February 20 -21, 2015. The setup is set for February 10, 2015 to begin after 5:30. Melissa Uhlhorn recommended using the Program Room for the Book Sale. The Sale is too large to remain in the meeting room. An area will be roped off to keep the Sale from disturbing the Library patrons. All the Library books that are in the Sale will need their sensors deactivated, to prevent the alarms from being activated. -A returned Library book accidently ended up in the Bookstore as a donation. It was discussed that the book spines that are out of circulation be marked with a black line, the barcode will be marked out and a WB for withdrawn book will be visible. The Bookstore volunteers will need to be aware of the marks, to prevent future issues. -The Bookstore will be closed for Thanksgiving from November 26th- December 1St. It will also be closed for Christmas from December 22"d- January 5th. Signs need to be posted of closures. There were no objections from the Board. - Consignment books need to be cleaned and prepared before they are sent. Bobbie Boyce reported sending 5 boxes, 3 boxes and 1 box of books for consignment. Melissa Uhlhorn reported giving Laura Wilson a check for 427.00 for books that were sold. -Mary McAllister would like to thank Lizzie for helping with her computer issues. The Library staff is always very helpful. DISCUSSION & POSSIBLE ACTION S. Winter and Summer Reading Clubs: Discussion and possible action on funding for upcoming events. Lizzie Bertoia presented the information on the Winter Reading Program for both the children and adult programs. "Pop Open A Good Book" is the theme for the combined programs. The reader will read 5 books and write a review. The prizes will be popcorn, book marks and mugs. They are requesting 350.00 for the Winter Reading Program. It is a decrease from last years. 700.00. April Toman presented the Phase I of the Summer Reading program. They are really excited about ideas they have for the Summer Reading Programs. They would like to purchase T- shirts for the staff. That was helpful last year. The themes are: "Every Hero Has a Story" for the children, "Unmasked" for the teens, and "Escape the Ordinary" for the adults. They are requesting 2050.00 for Phase I and 1750.00 for Phase II to be presented in April. Mary McAllister made the motion to give the 350.00 to the Winter Reading Program and 2050.00 to Phase I of the Summer Reading Program. Howson Lau seconded the motion. The motion carried. The Winter Reading Program will receive 350.00 and the Summer Reading Program will receive 2050.00. ANNOUNCEMENTS: 6. Items by the Library Board Members: Briefing and discussion on the following items: - Correspondence received by the Secretary: None - Other announcements by Library Board members: Howson Lau passed out an article "The New Library Making It Without Books ". The Board had a discussion on what could be useful ideas in the future. With a decrease in circulation, some Libraries have reinvented themselves. Some ways libraries have reinvented themselves is with Makers Space and Technology Labs. - Call for items to be included on next agenda: December 1St will be a potluck Christmas Party. No meeting agenda.