02-02-15SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
February 2, 2015
Members Present: Sandy Keiser, Mary McAllister, Howson Lau, Melissa Uhlhorn, Carol Cyr,
Ruth Tienor, Janice Manzo, Neota Brady, Bobbie Boyce, Laura Wilson, Margaret Riley, Juan
Thorn, Patti Dilworth, Patti Paulson, Brian James
ALL TO ORDER: Bobbie Boyce called the meeting to order at 7:00 p.m.
1. Minutes: Consideration and /or action regarding the approval of the minutes for
January 5, 2015.
Margaret Riley moved to accept the January minutes after the corrections are made. Laura
Wilson seconded the motion. Motion carried. January 5, 2015 minutes was approved after the
corrections.
2. Treasurer's Report: Consideration and /or action regarding the approval of the December
Treasurer's Report.
Bookstore sales were 1300.85, consignments were 221.04, Interest earned 1.24, and Total
1523.13. Ruth Tienor moved to accept the Treasurer's Report as presented. Mary McAllister
seconded the motion. The motion carried. The December Treasurer's report was approved.
3. Librarian's Report: Librarian will report on the following items:
The December Statistics: Total Library circulation 27,443, Head Count 17,497, Library Program
Attendance 884 Total Collection Titles 85,201, Total Items 103,263, Patrons 31,683, New Library
Cards issued 235, Library Cards Renewed 351, Self- checkout 9,540, Volunteer hours 459, ILL
(Inter Library Loans) 21, Meeting room usage 42, Computer Usage 3,015, TSLAC Service
Population 86,162, Web page sessions 3,386, Web page users 2, 690, web page pageviews
7,168
General Operation for January:
- Virtual Services Librarian — a person was offered the position. His current employer
countered with another offer. He chose to stay with his current employer. The Library is
now back looking for a person to fill the Virtual Services Librarian.
- Monday thru Thursday the Library has a quick staff meeting in the mornings. The
meetings are for whatever staff is available. They are helping with daily efficiency and
communication. This will also allow Melissa Uhlhorn an opportunity to discuss with the
staff information from the City Council and other city departments.
-Staff is evaluating policies. The staff is dividing up and comparing our policies with other
libraries' policies.
-Mouse has been captured. All remaining traps will be removed.
- Melissa Uhlhorn had meetings with Parks and Recreation Department as well as General
Services Department. Parks and Recreation have trimmed all the bushes in the flower
beds, removed dead plants and replaced them with new plants. A schedule was
established to maintain pruning and maintaining the beds. The Edging will also be
replaced. General Services also created a cleaning schedule. Melissa Uhlhorn established
a daily, weekly, monthly, twice a year and yearly schedule. Melissa Uhlhorn discussed any
areas of concerns about cleaning the Bookstore. Dusting of shelves, recycling cart removal,
trash removal, dusting of window sills, vacuuming and removal of dust bunny colonies
were areas the Bookstore would like General Services to address. Mainly general daily
cleaning chores and no supplies needed.
-The Library exterior will be power washed.
- Melissa Uhlhorn will have the Bookstores track lighting checked. Replace the bulbs that
are out and redo the timer.
- Recycle Dumpsters are full. Melissa Uhlhorn has tried to contact the company, but has
not been able to reach anyone. She will continue to reach out and try to have the
company dump them.
- Melissa Uhlhorn will have the desk removed from the workroom. This will allow more
space in the workroom.
4. Bookstore Report: Committee reported on the following items:
General Operation:
-Daily operations are doing well.
-The Book Sale is set for February 20 -21, 2015. The setup is set for February 19, 2015 to
begin after 5:30. The volunteer signup sheet was passed around the meeting.
-A large number of donations of books and magazines have come in.
S. Purchase of Library Materials- Discussion and possible action regarding the purchase of
new non-fiction materials for the adult collection and DVD and streaming video materials
for the juvenile collection.
Lizzie Bertoia, April Toman and Melissa Uhlhorn have been weeding the shelves to remove out
dated and worn materials. April Toman and Lizzie Bertoia would like to request 5,000 to
replace the worn and out dated books.
April Toman is eliminating the VHS materials. They will replace where there is a gap from DVD
titles. It is expected to cost 2, 500 to replace the out dated materials.
Streaming of videos on overdrive like Netflex is also in place. Netflex offers TV documentaries
for viewing.
This funding is not available from the budget. Patti Paulson moved to give the Library 7,500.00
to place the materials that need to be replaced. Neota Brady seconded the motion. The
motion carried. The Library will have 7,500.00 to replace worn and out dated materials.
ANNOUNCEMENTS:
6. Items by the Library Board Members: Briefing and discussion on the following items:
- Correspondence received by the Secretary: None
- Other announcements by Library Board members: Bobbie Boyce attended the Mayor's forum
while Howson Lau was unable to attend. Bobbie Boyce had nothing new to report.
- Call for items to be included on next agenda: Mary McAllister would like us to discuss
Volunteer Appreciation Week. She would like to discuss all options, luncheon, sundial, possibly
eliminating the Christmas gifts, including it all at one time. Open for discussion.
Discuss the upcoming Soup Luncheon Week for the Library staff.
ADJOURNMENT:
Ruth Tienor moved to adjourn the meeting. Margaret Riley seconded the motion. The motion
carried. The meeting was adjourned at 7:40 p.m. The next meeting is March 2, 2015.
c.
Bobbie Boyce, Chairman,
a
Patti Dilworth, Secretary