04-06-15April • 2015
Members Present: Ruth Tienor, Laura Wilson, Joanne Ward, Margaret Riley, Mary
McAllister, Melissa Uhlhorn, Sandy Keiser, Juan Thorn, Brian James, Neota Brady,
Carol Cyr, Patti Dilworth, Howson Lau
Visitors: Lizzi Bertoia and April Toman
HEARING F RESIDENTS: None
CALL TO ORDER: Juan Thorn called the meeting to order at 7:05 p.m.
1® Minutes: Consideration and /or action regarding the approval of the minutes
for March Z, 2015.
Joanne Ward moved to accept the March 2015 minutes as corrected. Ruth Tienor
seconded the motion. Motion carried. The March 3, 2015 minutes was approved
with correction.
2. Treasurer's Report: Consideration and /or action regarding the approval of
the February 2015 Treasurer's Report
Bookstore sales were 1,497.68, Consignments were 598.08, Interest earned 1.15,
Bag Sale 888.80, Donations 7.00 and the Total is 2,992.71. Mary McAllister moved
to accept the Treasurer's Report as presented. Ruth Tienor moved to second the
motion. Motion carried. The February Treasurer's report was approved.
3. Librarian's Report: Librarian will report on the following items.
The February 2015 Statistics: Total Library circulation 29,210, Head Count 21,483,
Library Program Attendance 843 (Youth 752 Adult 91), Total Collection Titles
85,695, Total Items 105,502, Patrons 32,414, New Library Cards Issued 374, Library
Cards Renewed 443, Self - Checkout 11,343, Volunteer Hours 485.00, Number on
Volunteers 44, ILL (Inter Library Loans) 16, Meeting Room Usage 70, Computer
Usage 3,131, TSLAC Service Population 86,162, No Webpage stats at this time.
-The preliminary stats from the TSLAC Service Population is projected at around
91,000. Melissa Uhlhorn will request more funds from the cities that the Library
serves to aid with the anticipated population growth.
-Staff Evaluations in progress.
- Sundial and Pedestal have arrived. A work order has been placed for installation.
- Virtual Librarian position was relisted. Several new applicants have applied. There
are several qualified applicants.
- Evergreen is conducting Class and Composition Surveys for all City employees. The
results will be compared to other cities our size and expected growth to make sure
the city is being competitive.
-Desk bridge has arrived. The work order has been placed for the installation of the
desk bridge.
- Website has been updated to clearly state that we are no longer accepting VHS and
cassette donations.
- Parking Lot issues - Melissa Uhlhorn has spoke with the Schertz Police Department
and SCUCISD. Melissa has begun the application process to make it a city ordinance
to have the parking lot for the Playscape and the Schertz Library patrons between
set hours. She hopes to have it in place for the next school year.
-Speed bumps- Melissa Uhlhorn is looking into installation of speed bumps in the
parking lot. It has been an area of growing concerns. The idea is to help minimize
the speeding in the parking lot. The idea is to reduce the danger for the children and
patrons.
-April 9, 2015 Volunteer Fair. The Volunteer Fair is at 5:30 at the Civic Center.
Melissa Uhlhorn (Library) will be attending the fair and possibly Bobbie Boyce
(LAB) and Joanne Ward (Bookstore). We hope to great volunteers.
4. Bookstore Report: Committee reported on the following items:
General Operation:
-Daily operations are going well.
- Donations are good.
-The cleaning has greatly improved. The cleaning staff is doing great.
- Looking for new volunteers to cover for vacations and any vacancies. Janice Manzo
is longer able to volunteer.
5. Update on Mayor's Task Force Meeting /
6. City Budget Priorities- Discussion on upcoming budget preparations.
Melissa Uhlhorn and Howson Lau did a joint presentation. The Mayor's Task Force
will now be a part of the Bond Election Committee. The City is taking a Proactive
position verses a reactive position in the City's growth. The City is being smart and
informed and following the City's Master Plan. It will try to maintain three key
factors that will allow for positive growth: Economic Engine, Core Services and
Quality of Life.
DISCUSSION &POSSIBLE ACTION
7. Volunteer Appreciation- Discussion on quotes or wording for volunteer
plaque, gift certificates and any other possible actions regarding library
volunteers or staff appreciation.
Soups and desserts for the Library staff will be during lunch on April 21 -23. A sign
up sheet was sent around the meeting. It should be a huge success.
Lisa Neuburger asked if she could give the Library volunteers a gift certificate to use
in the bookstore. The gift certificate would be for $3.00. There are 44 volunteers at
3.00 each the total will be 132.00. Ruth Tienor made the motion to allow Lisa
Neuburger to give 3.00 gift certificates to 44 volunteers totaling 132.00. Juan Thorn
seconded the motion. The motion carried. Lisa Neuburger request was approved.
Melissa Uhlhorn and Mary McAllister presented different quotes that might be
placed on the plaque for the volunteer sundial.
"'Volunteers are not
paid-
t because t eY are
worthless, but because
they re priceless"
Melissa Uhlhorn presented the quote above. Ruth Tienor made the motion to accept
the above quote to be placed on the volunteer sundial plaque. Neota Brady
seconded the motion. The motion carried. The above quote will be placed on the
plaque at the volunteer sundial.
8. Summer Reading Program: Discussion and possible action on funding the
summer reading clubs (adult & child).
Lizzi Bertoia and April Toman presented the request for funds for Phase II of the
summer reading programs for both the adults and children. Phase II funds will help
with printing, decorations and prizes. The total requested for the adults is 500.00
and the request for the children Phase II is 1250.00 making the total requested for
Phase 11 1750.00. Ruth Tienor made the motion to fund Phase II of the Library
summer reading program with 1,750.00. Neota Brady seconded the motion. The
motion carried. The Phase II of the summer reading program was funded for
1,750.00.
ANNOUNCEMENTS:
9. Items by the Library Board Members: Briefing and discussion on the
following items:
- Correspondence received by the Secretary: None received
-Other announcements by Library Board Members: Janice Manzo has resigned from
the Library Board effective immediately. A new alternate will be named to the
Board as soon as possible.
-Call for items to be included on the next agenda: None noted
ADJOURNMENT:
Ruth Tienor moved to adjourn the meeting. Laura Wilson seconded the motion.
The motion carried. The meeting was adjourned at 8:40 p.m. The next meeting is
May4, 2015.
A
Patti Dilworth, Secretary