08-03-15SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
August 3, 2015
Members Present: Bobbi Boyce, Ruth Tienor, Laura Wilson, Joanne Ward, Margaret Riley, Mary
McAllister, Melissa Uhlhorn, Sandy Keiser, Neota Brady, Carol Cyr, Patti Paulson, Howson Lau,
Visitor: Lizzi Bertoia, April Toman, Natalie Shults
Hearing of Residents: None
Call to Order: Bobbi Boyce called the meeting to order at 7 :02 pm.
Regular Agenda:
1. Minutes: consideration and /or action regarding the approval of the minutes of June 1, 2015.
Ruth Tienor moved to accept corrected minutes, Howson Lau seconded the motion. Motion
carried, the June 1 minutes were approved with corrections.
2. Treasurer's Report: consideration and /or action regarding the approval of the March 2015
Treasurer's Report. Corrected copy of May report handed out - balance forward was
corrected.
Bookstore Sales: June $1,173.71, Interest $1.59, Library Consignment $279.22 for Total of
$1,454.52.
July: $1752.25 and book sales $ 1200.65 for total of $2,952.90.
Treasurer's Report was approved.
3. New Business: April gave report on Robotics Club, part of First Lego League (National) for
ages 9 - 14. 2015 Trash Trek is challenge for this year. Three parts: Core Values, Robot Game
and Research Project. Our rookie year in the program was 2014, team name was "Nerd Herd ".
For this year we need to buy EV3 robots, $349.99, asking for 2 robots so kids have more to
practice on. Motion to purchase two robots was made by Mary and seconded by Neota, and
was approved.
Lizzi - Amazon Smile Fundraiser ($ for Library Foundation) 2 % of each Amazon purchase
goes to Library Foundation. Use Smile.Amazon.com, log on as usual, click on Supporting -
choose Schertz Library Foundation as your charity, click search and select.
Bag Sale- reusable - $5 a bag for sale in bookstore. Will be an information sheet on how to
handle that $. Checks should be written to the Library Foundation.
4. Librarian's Report: Librarian will report on the following items:
Public
Total
Total
Computer
Total
Head
Volunteer
# of
Total ILL
Program
Collection
Total
Usage
Circulation
Count
Hours
Volunteers
requests
Attendance
Titles
Items
May
3264
31,479
20,010
417.5
46
21
554
85,846
107,808
June
3593
39,208
25,278
510.5
58
34
1848
861071
109,216
• Government entities that provide $ to Library: Guadalupe County, cities of Cibolo & Selma.
• City of Schertz has started doing Customer Service classes with Dale Carnegie, couple of
staff members attended 1St class.
• Melissa visited the Cibolo City Council meeting and gave a short presentation to thank
them for participation. 4 of card holders and 4 of total circulation are from Cibolo.
• Fully staffed now - introduced Natalie Shults as new Virtual Services Librarian, in charge
of development of digital resources, social media and digital books.
• AWE Computes for children's library all here and installed.
• Sundial is installed in courtyard, waiting for plaque.
• Recycling bins- don't know who owns them now, not picking up as frequently, not paying us
for recycling. Looking into who we can get to replace before having the bins picked up.
• Toilet in ladies room has been replaced.
5. Bookstore Report: Very successful book sale. Need more people on some shifts for coverage.
Nest Sale - Oct 23 and 24 (tentatively) will check with April to see if room is available that
weekend. Alternate date, 1St weekend in November.
Have had 2 volunteers out with illness, one is back and one isn't yet.
6. Update on Mayor's Task Force: Howson reported that the committee made a
recommendation to the city to expand 1103 (the last mile o IH35), $5 mil to improve 1518, $8
mil for new Fire /Police /EMS /Meeting room in southern party of Schertz, hope that TXDOT
will match $ or better. Council did not approve setting aside $ to buy parkland. Brian
explained that council is trying to get back to basic upkeep of city buildings and services. If
buy a piece or property will have to pay upkeep and safety for it even if not developed.
Committee will continue for future projects.
7. LAB Budget: Total Revenue $28,040, Total expenses $28,000, Expenditures: Office supplies
$1,000, Special Events /Projects $12,000, Furniture, $0, Library Materials $13,000 ($7,000 -
$75,00 form online tutoring proram), Improvements under $5,000 - $2000
Announcements: Marty McAllister will be moving out of state late in year so her spot on
board will be open.
A motion was made to keep same officers for upcoming year made by Ruth, seconded by
Howson, voted and approved by board.
Howson suggested we move up meeting start time to 6 :30, we must amend by -laws to do this
and city council must approve. Brian said OK and will see it done. Board approved to move
start time to 6 :30.
Motion to close meeting by Ruth and Carol seconded the motion. Meeting concluded 8:50
Ila
Meeting
Web
# of
Renewed
Room
Self Check
Page
Web Page
Web Page
Patrons
New Cards
Cards
Usage
Usage
Sessions
Users
Views
May
29,016
352
550
54
12,065
4,677
2,724
10,477
June
29,630
682
938
64
13,000
5,461
2,879
13,823
• Government entities that provide $ to Library: Guadalupe County, cities of Cibolo & Selma.
• City of Schertz has started doing Customer Service classes with Dale Carnegie, couple of
staff members attended 1St class.
• Melissa visited the Cibolo City Council meeting and gave a short presentation to thank
them for participation. 4 of card holders and 4 of total circulation are from Cibolo.
• Fully staffed now - introduced Natalie Shults as new Virtual Services Librarian, in charge
of development of digital resources, social media and digital books.
• AWE Computes for children's library all here and installed.
• Sundial is installed in courtyard, waiting for plaque.
• Recycling bins- don't know who owns them now, not picking up as frequently, not paying us
for recycling. Looking into who we can get to replace before having the bins picked up.
• Toilet in ladies room has been replaced.
5. Bookstore Report: Very successful book sale. Need more people on some shifts for coverage.
Nest Sale - Oct 23 and 24 (tentatively) will check with April to see if room is available that
weekend. Alternate date, 1St weekend in November.
Have had 2 volunteers out with illness, one is back and one isn't yet.
6. Update on Mayor's Task Force: Howson reported that the committee made a
recommendation to the city to expand 1103 (the last mile o IH35), $5 mil to improve 1518, $8
mil for new Fire /Police /EMS /Meeting room in southern party of Schertz, hope that TXDOT
will match $ or better. Council did not approve setting aside $ to buy parkland. Brian
explained that council is trying to get back to basic upkeep of city buildings and services. If
buy a piece or property will have to pay upkeep and safety for it even if not developed.
Committee will continue for future projects.
7. LAB Budget: Total Revenue $28,040, Total expenses $28,000, Expenditures: Office supplies
$1,000, Special Events /Projects $12,000, Furniture, $0, Library Materials $13,000 ($7,000 -
$75,00 form online tutoring proram), Improvements under $5,000 - $2000
Announcements: Marty McAllister will be moving out of state late in year so her spot on
board will be open.
A motion was made to keep same officers for upcoming year made by Ruth, seconded by
Howson, voted and approved by board.
Howson suggested we move up meeting start time to 6 :30, we must amend by -laws to do this
and city council must approve. Brian said OK and will see it done. Board approved to move
start time to 6 :30.
Motion to close meeting by Ruth and Carol seconded the motion. Meeting concluded 8:50
Ila