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09-26-2017 MinutesMINUTES REGULAR MEETING September 26, 2017 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on September 26, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building 94, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Brian James City Attorney Dan Santee City Secretary Brenda Dennis Mayor Pro -Tem Cedric Edwards Councilmember Ralph Gutierrez Councilmember Robin Thompson Councilmember Bert Crawford City Manager John Kessel Executive Director Dudley Wait Assistant to the City Manager Sarah Gonzalez Call to Order — City Council Regular Session Mayor Carpenter called the meeting to order at 6:00 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. ( Councilmember Larson) Councilmember Larson provided the opening prayer followed by the pledges of allegiance to the flags of the United States and the State of Texas. Presentations ® Proclamation recognizing Manufacturing Day (Mayor Carpenter /J. Kolbe) Mayor Carpenter came forward, read and presented the proclamation to EDC Business Retention Manager Jennifer Kolbe. Ms. Kolbe introduced Mr. Rande Hawkinson, VP Operations with Caltex and Mr. Rey Chavez, CEO San Antonio Manufacturers Association. Ms. Kolbe provided information regarding the importance of manufacturing companies in our community as well as others. ® Presentation and update regarding the upcoming October 3, 2017 National Night Out event. (D. Wait/M. Hansen/H. Lafitte) Mayor Carpenter recognized Special Projects Officer Helen Lafitte who provided a Power Point Presentation regarding "What is National Night Out ", "How it Works" and other information regarding the upcoming October 3, 2017 event. Officer Lafitte provided a list of those neighborhoods and teams of Council and Staff which will be visiting the various neighborhoods this year. Council is to meet in the City Managers area Tuesday, October 3, 9 -26 -2017 Minutes Page - 1 - 2017 at 5:30 p.m., at which time we will divide up into the seven teams. City Events and Announcements Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) Mayor Carpenter recognized Assistant to the City Manager Sarah Gonzalez who provided the following announcements: Friday, September 29th Star Party 7:30 pm —10:00 pm, Crescent Bend Mature Park Everyone is invited out to Crescent Bend Nature Park to view Jupiter, Saturn, Andromeda, and the summer Milky Way. Volunteers from the San Antonio Astronomical Association will have their telescopes available for visitors to get a peek at these natural wonders. Tuesday, October 3rd National Night Out — City Council Meeting Canceled Thursday, October 5th Apply for Schertz Jobs with the Workforce on Wheels (WOW) Bus at the Schertz Public Library -- 9:00 am -5:00 pm Visit the WOW Bus when it stops by Schertz to apply for jobs, update your personal documents, resumes, and cover letter. The bus is equipped with 12 Wi -Fi enabled computers. Contact Michele Martin at (830) 379 -4244 or Schertz EDC at 619 -1070 for more information. Friday, October 611 Chamber Golf Classic, Bandit Golf Club in New Braunfels. 50% of the proceeds benefit the SCUCISD DECA programs. Contact the Chamber for more information, 619 -1954. City of Schertz Manufacturing Day, Caltex, 7455 FM 3009, 9:00 am -1:00 pm Manufacturing Day is meant to inspire the next generation of manufactures and highlight how manufactures, educators, and civic leaders work together to nurture the manufacturing industry of tomorrow. Breakfast and lunch provided to registered attendees by Chick- fil -A. For more information, please contact Schertz EDC at 619 -1070 Saturday, October 7th — Sunday, October 22nd Citv of Schertz Annual Fall Clean -Up 1120 FM 1518 Free of charge to Schertz residents during the designated time frame. For more information contact 619 -1800 or 619 -1000. Dunkin' for Pumpkins/Floating Pumpkin Patch, 6:00 pm, Schertz Aquatic Center Contact the YMCA for registration and more information at 619 -1900 9 -26 -2017 Minutes Page - 2 - Monday, October 9tb City offices closed in observance of Columbus Day Tuesday, October 10' City Council Meeting 6:00 pm Saturday, October 21St Local Author Fair 1:00 pm — 3:00 p, Schertz Library The library will host its second local author fair on Saturday, October 21St from 1 -3 PM. This event will showcase approximately 10 -12 local area, published authors, representing both youth and adult literature. Selected authors will share a little about their work and themselves. Attendees will have the opportunity to visit with and purchase books from the authors. Contact the Adult Services Librarian, Lizzie Betoia at 619 -1725 for more information. Thursday, October 26th Simonson Volunteer Appreciation Dinner 6:30 pm, Schertz Civic Center Friday, Saturday and Sunday, October 271h -29th Skylight Balloon Fest River City Community Church Grounds, 16765 Lookout Road, Selma This family friendly event features competitions, tethered balloon rides, food trucks, trackless train rides, vendors and musical concerts. Contact the Chamber at 619 -1950 for more information. Election Information October 9th - Last day for submitting Voter Registration Application in time to vote in the November 7, 2017 Election and last day for requesting Transfer of Registration in time to vote. October 23, 2017 - First day in which Early Voting begins. Information regarding Early Voting locations and times and Election Day locations will be posted on our city website. ® Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who requested that Parks, Recreation and Community Service Director Mr. Chuck VanZandt please stand. Mr. Kessel stated that Mr. VanZandt has announced to the Parks Advisory Board that he is intending at the end of the year to retire after seven years here at the City of Schertz. Mr. Kessel stated that he has a total of thirty-five years in parks and recreation services, including over twenty years in the City of San Antonio. Mr. Kessel stated we are unsure of the plans for his retirement, but he wanted to recognize him in front of Council. Mr. Kessel stated it has been amazing in regard to the number 9 -26 -2017 Minutes Page - 3 - and diversity of parks that he has helped us develop. Some included the various neighborhood parks, neighborhood park program/tree preservation program, dog park, skate park, indoor aquatic center, trails, etc. Mr. Kessel thanked Mr. VanZandt for his years of service. Mayor Carpenter stated that Mr. Kessel mentioned a number of things that are highly visible to everyone that goes on in the city. He stated that while he was out in the community since the last meeting he had a resident pull him aside and said that they just needed to tell him how pleased they were with the service the city has rendered in the NorthCliffe area. Mayor Carpenter stated the resident called the Parks Department and spoke to Mr. VanZandt about a high grass medium area that needed to be mowed and by the next day it was done. Mayor Carpenter wanted to share this information as these are the little things that are not seen that Mr. VanZandt attends to for our residents. Mayor Carpenter thanked Mr. VanZandt. Hearing of Residents Mayor Carpenter recognized the following individuals who spoke: ® Ms. Mary Burks ()Whitfield), 3737 Pebble Beach, who stated she was an ex- member of the City Council Advisory Committee. She expressed her thanks to the city councilmember who came to her son's wake last month. In conversation with her daughter one day, the subject of the `No Name Park' came up. Her daughter suggested the park be named after her (mother) and so the daughter wrote a letter to the City suggesting this. She has two daughters who work at Randolph Air Force Base and both have had long careers there. All of Ms. Burks children (7) got their training in the City of Schertz. The family moved to Schertz in 1964. They have purchased numerous homes in the city through the years. Ms. Burks reminisced about her time in the city and her position as a member of the Advisory Committee many years ago. She concluded by saying her daughter had suggested she come and introduce herself to the current City Council members. Mayor Carpenter stated that not everyone present knows the history of the City of Schertz Citizen Advisory Committee and what they did. This group actually became very instrumental in Schertz becoming a `Home Rule' city and many, many other things. Ms. Burks, like the others on the team, gave of her time and effort for the benefits of the future citizens. He asked Council to rise and join him in thanking Ms. Burks for her many years of past service to the city. Mayor /Council and the audience members present all rose and gave Ms. Burks a standing ovation. ® Ms. Clare Layton, who stated at the last council meeting a speaker stated he hoped that the deep divisions of the national cultural wars do not come to Schertz. From her experience at that meeting, they already have. She spoke of a long ago frightening past experience she had with an individual who turned out to be a `White Supremacist'. This was the first time she had heard that term and the only time she had experienced what absolute hatred is. 9 -26 -2017 Minutes Page - 4 - She described her experience(s) at the last city council meeting and feels the deep divisions of the national cultural war are already here in Schertz. She mentioned a publicly posted statement of regret of a vote taken last week in the city council closed session. This post is another embarrassment for the Council because it infers that one of the members bullied one of its own to the point that the other member felt fearful and coerced into voting along with the majority to censure a colleague. She expressed hope that in November the voters express their own opinion on this after - the -fact divulgence. All parties now agree that the first post was inappropriate. She spoke of opposing opinions and that they were not a weaponizing of words, but rather a constitutional protected opposite opinion. She complimented Council on a quick resolution to the first incident. Perhaps it is time for Council to establish a policy on their use of the media. She hopes this can be done quickly before the electronic media post(s) brings further embarrassment to the Council and to the City. ® Mr. Grumpy Azzoz, 528 Wayward Pass, who spoke regarding the last meeting where the Chair and the Council allowed the meeting to become a circus. There was cheering and booing. He spoke about Senator Weiner getting 21 months in prison for the second time. The September 5a' (City Council) meeting was orchestrated and there were several instances of individuals speaking about something not posted on the agenda. Another posting has since come out about a recent council closed session vote. People are not happy and also, the minutes were not posted like there were supposed to be. It is a public meeting and you all chose which part to put in and which part to not put in, and that is illegal, well maybe not, that is up to the City Attorney to answer that. The satisfaction that has to take place is that the City Council member has to step down. That was a heartfelt statement that was made that evening. That is an apology. There has to be a consequence, and a consequence was not served that evening. �l ® Discussion and update regarding the City of Schertz 3rd Quarterly Financial Statement. (B. James /J. Walters) Mayor Carpenter recognized Finance Director James Walters who provided statistical data regarding the third quarter financial report. The information will be posted on the city website. Mr. Walters, in his presentation, briefly highlighted the following: General Fund revenues, Street projects, Library fund, Senior Meals, Special events, Water & Sewer revenues, Drainage fund transfers and projects, I &S revenues and expenses. Mr. Walters, in answer to Councilmember Davis's question regarding what the year -to- date encumbered amount for the hotel tax is, stated that he could come back to Council next time or email that information out to all Council members. 9 -26 -2017 Minutes Page - 5 - ® Discussion and possible action regarding the City Charter, City Council's Rules of Conduct and Procedure and Ethics Ordinance. (As requested at the September 5, 2017 City Council meeting) Mayor Carpenter recognized Councilmember Crawford who stated he would like to see Council go back to the way they used to do by requesting things on the agenda without an added voting process. Mayor Carpenter stated under the old way, on application of the majority of council (or a quorum of council) we would put something on the agenda; then we switched to making it available for any single member to request an item during an open session. Regardless of how we set that up, it is at the discretion of the council whether or not to take up a request of an individual member. The reason for that is there is a downside to having no structure, and someone could actually hijack an agenda by having unfettered access to placing things on an agenda; this being the reason that council as a whole has discretion to take something up as an item, but the rules belong to the city council. Mayor Carpenter recognized Councilmember Davis who stated he feels if someone wants to add something to the agenda and another member objects, they should take a vote right then and there and either have it on the agenda for discussion the following week or not, because they already voted on it. Mayor Carpenter replied that he had discussed this with the city attorney who said the best solution would be to have something posted (in compliance with the Texas Open Meetings Act) rather than immediately going into a vote and/or have a potential discussion about that item being placed on the agenda. Councilmember Davis said, for the record, he is willing to consider a change, going forward. As a councilmember, if they all concentrate and refrain from going into discussion on a topic that is not posted and stay focused on `shall we put something on the agenda, yes or no? He doesn't see that it is that difficult. Mayor Carpenter recognized Councilmember Kiser who said that she thinks they can be reasonable enough, to where the night it is requested, if someone objects, they can discuss the merits of putting it on the agenda, but not the issue itself. She doesn't think it would be that difficult to do. Mayor Carpenter recognized Councilmember Thompson who said in regard to the current procedures, he thinks they are there for a purpose; 1) to address repeated requests to add items that had already been discussed/voted upon 2) it allows a councilmember who has a minority vote to say let's take a week to think about this, come back and revisit it. Mayor Carpenter recognized Mayor Pro -Tem Edwards who said putting something on the agenda is not that big of an issue to him. How you carry yourself when the item is being presented is a bigger issue. As long as we are being mature adults about it, we should be able to put an item on the agenda. We do have rules of procedure that guide us. You can end a debate or stop someone from elaborating too far. 9 -26 -2017 Minutes Page - 6 - Mayor Carpenter recognized Councilmember Crawford who stated he was in favor of going back to the way it was done before. He feels they should have the ability to put something on the agenda to serve our community. This worked okay until October 27, 2015 and he would like to go back to that if possible. In fact, he said he would like to make a motion to do that if it's possible. Mayor Carpenter recognized Mayor Pro -Tem Edwards who made reference to the city core values. He said we choose to carry ourselves in a manner that will decide whether or not they will argue/banter back and forth, have witty dialogue, etc. Putting items on the agenda would not be an issue as long as we are professional. City Attorney Dan Santee stated when you get into a full discussion and deliberation about an item that isn't listed that day and taking action to get it on a future agenda, that is what is concerning. Mayor Carpenter concluded by saying Council should avail themselves of the rules -- -put the rules of procedure to work for you. Council does have the prerogative to change the rules if they wish. Mayor Carpenter recognized Councilmember Crawford who made a motion to change the way the statement is on future agendas to say we can put something on the agenda, under Requests and Announcements to: `Requests by Mayor and Council members that items be placed on a future City Council agenda.' Councilmember Kiser seconded the motion. Mayor Carpenter and Council continued to discuss the motion made, clarification of the motion and the associated rules. Mayor Carpenter recognized Mayor Pro -Tem Edwards who made a motion, seconded by Councilmember Larson to call for the vote (to end the debate). The vote was 7 -0 -0 with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. With the debate ended, Mayor Carpenter called for the vote on the original item. Mayor Carpenter recognized Councilmember Crawford who made a motion to change the way the statement is on future agendas to say we can put something on the agenda, under Requests and Announcements to: `Requests by Mayor and Councilmembers that items be placed on a future City Council agenda.' Councilmember Kiser seconded the motion. The vote was 5 -2 -0 with Mayor Pro -Tem Edwards, Councilmembers Davis, Kiser and Crawford voting for and Councilmembers Gutierrez and Thompson voting no. Motion passed. Consent Agenda Items 9 -26 -2017 Minutes Page - 7 - The Consent Agenda is considered self- explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Approval of the minutes of the Regular Meeting of September 12, 2017. (J. KesselB. Dennis) 2. Ordinance 17 -T -36 — Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing a budget amendment to fund state deployment costs, to establish a trail grant project, and to transfer budget amounts between departments; repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. Final Reading (B. James /J. Walters) The following was read into record: ,• 1 1►/_\�C�11�`►[•�i II �I IBC 3. Boards, Commissions and Committee Member Resignation— Consideration and/or action accepting the resignation of Mr. Christian Glombik from the Planning and Zoning Commission. (Mayor/Council/B. Dennis) 4. Resolution No. 17 -R -83 - Consideration and /or action approving a Resolution authorizing 3rd quarter EMS, Utility Billing and Schertz Magazine Revenue Adjustments. (B. James /J. Walters /J. Mabbitt/L. Klepper) The following was read into record: Imo- 1- •► ►• 5. Resolution No. 17 -R -86 — Consideration and/or action approving a Resolution re- appointing Steve White to the Board of Directors Place D4 of the Cibolo Valley Local Government Corporation. (D. Wait) 9 -26 -2017 Minutes Page - 8 - The following was read into record: l 1r a� . 1''� "• �, 1 1 , ANNITI 1 1' Mayor Carpenter recognized Councilmember Crawford who moved, seconded by Councilmember Davis to approve consent items 1 -5. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. Discussion Items 6. Minutes – Approval of the amended minutes of the Regular Meeting of September 5, 2017. (J. KesselB. Dennis) (Item requested by Councilmember Crawford) Mayor Carpenter recognized Councilmember Bert Crawford who stated that he had spoken with the City Secretary's office and they transcribed the DVD correctly and matched it accurately as had been done on the rest of the items that had been done recently. Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated he just wanted to remind everyone this is a permanent part of the city records and available to everyone in the future. Mayor Carpenter recognized Councilmember Gutierrez who said he reviewed other copies of city minutes and none of them are reflective of a `word for word' transcription. Therefore, he would like to table this discussion and make a motion to approve the minutes of September 5, 2017 as (originally) written. Mayor Carpenter recognized Councilmember Larson who seconded the motion. Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated we are walking on very precarious ground and stated he thinks we should do the right thing and be forthright to avoid any lack of transparency —an issue that will probably go further than we want it to go. Councilmember Crawford asked for Councilmember Gutierrez to withdraw his motion. Councilmember Gutierrez declined to do so. Mayor Carpenter stated it has not been the habit of the Council to reduce to quotations the comments of the Council. He has read a lot of the minutes from various years and the occasion is very rare when using quotations. The other challenge is that the way the revisions have been presented are not actual transcripts— instead it reads like a news story. If Council wishes to have a copy of statements made during the evening, they need to ask for that; but that is not what is before us. 9 -26 -2017 Minutes Page - 9 - He is happy if the Council wants to have more detail, but let's do be accurate and if we are going to have a transcript and a motion to reduce the commentary to writing. At this point what is before us is not in fact a realistic review of what happened because it is not a transcript; it is an incorrect summary. We need to get it right if we do. Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated his words were captured as spoken because he had given the City Secretary a copy. He proceeded to read a portion of the original minutes from September 5. He stated he does know that a video was put out online that was redacted. If we don't go forward being transparent, we are making a huge mistake here. If we can change documents and videos at any time, that is the wrong message to send to the public. He can't support the motion at this time. Mayor Carpenter stated if we are going to reduce something to writing and call it a transcript or an exact accounting then it should be in fact an exact accounting. Councilmember Crawford stated what this is now is a better rendition, almost the exact same words used but is accurately more reflected than the seven sentences that were in the original minutes proposed to them. What is in there now is four paragraphs that explains every word accurately and it captures what is on the DVD. It is a legal document. Everything he said in both times he spoke at that council meeting is captured to the word, including, the Thank You Mr. Mayor. The same thing, he believes, for Dr. Kiser. If they can capture his and Dr. Kiser's correctly, they can certainly capture the others correctly. He worked with the City Secretary's office on it and they did a superb job. Mayor Carpenter recognized Councilmember Gutierrez who moved, seconded by Councilmember Larson to approve the minutes of September 5, 2017 as originally submitted. The vote was 2 -5 -0 with Councilmembers Gutierrez and Larson voting for and Mayor Pro -Tem Edwards, Councilmembers Davis Thompson, Kiser and Crawford voting no. Motion failed. Mayor Carpenter recognized Councilmember Crawford who moved, seconded by Councihnember Kiser to approve the amended minutes of September 5, 2017 as rewritten and submitted. The vote was 5 -2 -0 with Mayor Pro -Tem Edwards, Councilmembers Davis, Thompson, Kiser and Crawford voting for and Councilmembers Gutierrez and Larson voting no. Motion passed. 7. Resolution No. 17 -R -84 — Consideration and/or action approving a Resolution authorizing an amendment to the Professional Services Agreement with Freese and Nichols, Inc., related to the thoroughfare plan update and roadway impact fee study. (B. James/K. Woodlee) The following was read into record: 9 -26 -2017 Minutes Page -10 - Mayor Carpenter recognized Executive Director Brian James who stated Freese and Nichols Inc. were retained to update the city's thoroughfare plan and to also do a study for roadway impact fees, including a system for rough proportionality criteria. A contingency was not included, and a maximum amount of expenditures was set at $207,000. Staff reviewed the remaining scope and developed a proposal for additional work of $18,183 for the impact fee study and rough proportionality evaluation criteria. This provides for a not -to- exceed amount of $226,133 and allows the study to provide greater accuracy for the impact fee. While the initial proposal from Freese and Nichols provided a cost of $244,060, staff reduced the scope /timeline in the hope of capturing some efficiencies of overlapping aspects of the thoroughfare plan and impact fee study. Staff developed a proposal for additional work of $18,183 for the impact fee study and rough proportionality evaluation criteria. This provides for a not -to- exceed amount of $226,133 and allows the study to provide greater accuracy for the impact fee study. Mr. James addressed questions /comments from Council. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Davis to approve Resolution No. 17 -R -84. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 8. Resolution No. 17 -R -85 — Consideration and/or action approving a Resolution authorizing a fourth agreement regarding sewer facilities with Schertz - Cibolo - Universal City Independent School District, Croton Properties, LLC and Fred Development, LLC (B. James) The following was read into record: 9 -26 -2017 Minutes Page - 11 - Mayor Carpenter recognized Executive Director Brian James who stated they are amending the current agreement in two ways. The current agreement had an agreement that the developer had to start the expansion of the lift station by Sept. 20t' (last week) or else the $300,000 that was set aside would go back to the school district and the city. They asked for another year. If they expand the lift station, there will be additional capacity and likely that development will occur as they draw down on that capacity they pay a fee and so the city stands to make significantly more than if we would give up and just said no. Also, we tend to need to go to these property owners for easements in the future. The school district approved it and it allows them to shift the EDUs of capacity to any property they want to as opposed to ones that are particularly identified within the agreement. This was something in the original agreement but not something the city typically gets involved in and so we are happy to be out of that business. Again, the two key points are 1) extending this by a year, and allowing them to shift the EDUs. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Thompson to approve Resolution No. 17 -R -85. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 9. Ordinance No. 17 -K -37 — Consideration and/or action approving an Ordinance releasing and terminating a drainage easement on Lots 1 -5, Block 3 and Lots 1 -7 Block 2 of the Mesa Oaks Subdivision. First Reading (B. James/L. Wood/B. Cox) The following was read into record: UH 1 i 1 ! 091MILIN W-VIN 1 •, 1! Mayor Carpenter recognized Executive Director Brian James who stated there was an existing easement across a number of lots in the Mesa Oaks subdivision. With additional development that picked up the drainage, the easement is no longer necessary. The easement does not exist on the lots on one side, which allows greater use of backyards by homeowners. The property owners are aware that there is an existing gas easement across the back of the properties. They are working to see if that has been abandoned. Basically, we have an easement that we don't need and this allows the property owners to do what they want. Mr. James also expressed thanks to City Attorney Dan Santee for his knowledge and assistance on this matter. Mr. James answered questions from council. 9 -26 -2017 Minutes Page -12 - Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved to approve Ordinance No. 17 -K -37 first reading with stipulations that once the abandonment documentation has been found, no permits will be released until that time. Mr. James expanded on his prior explanation stating even if the gas easement does not go away, it is beneficial for these property owners to do away with this unnecessary drainage easement. Even if they can't abandon the gas easement,' they are better off not having our drainage easement over their properties. Staff is keenly aware of this gas easement and they will not issue a permit that encroaches on that gas easement until we get documentation that it has been abandoned. Mayor Pro -Tem Edwards withdrew his motion and restated it as below: Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Davis to approve Ordinance No. 17 -K -37 first reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 10. Ordinance No. 17 -D -38- Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances Section 86 -115 Maximum limits generally on specific streets by imposing a temporary construction speed zone from IH 35 frontage roads from MP 1.441 which is approximately 580' southwest of FM 1103, northeasterly to MP 1.668 which is approximately 618' northeast of FM 1103, for a distance of 0.227 miles approximately to 40 MPH. First and Final Reading and declaring an emergency. (B. James/K. Woodlee /C. Palomo) The following was read into record: 1. VM 1 1 Mayor Carpenter recognized Graduate Engineer Cecilia Palomo who stated she simply has a request from TxDOT to include in our Code of Ordinances a construction speed limit, which is for the duration of the FM 1103 construction of the bridge. The signs will be put up and taken down by the contractor upon completion of the project. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Thompson to approve Ordinance No. 17 -D -38 first and final reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, 9 -26 -2017 Minutes Page - 13 - Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call vote for agenda items 1 -10. Closed Session 11. City Council will meet in closed session under Texas Government Code Section 5 51.074 Personnel Matters to deliberate the appointment of a City Prosecutor. Mayor Carpenter convened into Closed ,Session at 7.3 7p.m. Reconvene into Regular Session Mayor Carpenter reconvened into Regular .Session at 8:10 p.nL lla. Take any action based on discussions held in closed session under Agenda Item 11. No action taken. Requests and Announcements 12. Announcements by City Manager. No further announcements were made. 13. Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor shall instruct the City Secretary to place on the agenda for the next regular session an item to discuss the merits of placing the item that was objected to on a future agenda for full consideration. Mayor Carpenter recognized Councilmember Crawford who stated he received a letter from a citizen who inquired why Schertz does not have a `Shred Day' similar to what the City of Cibolo has. He spoke to City Manager John Kessel about it who told him to send him the letter and let him look at it. He just wanted to make mention that the letter came in. Mr. Kessel stated staff will be happy to look into that. Councilmember Crawford also requested staff provide an update on where we stand with a previous discussion Council had regarding developing a social media policy. Mayor Carpenter stated that yes, he recalled that the Council had said they would like the city attorney's office and or staff to come back with a suggestion about a potential education program for both Council and city board, committee, and commission members. 9 -26 -2017 Minutes Page -14 - 14. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated Chick -fil -A held a great event over at Journey Fellowship —a 5K Run. At least one councilmember received an award. It was a great turnout. Mayor Carpenter recognized Councilmember Thompson who echoed the comments about Chick -fil -A where two councilmembers ran in the event. They were also able to pack a truck full of food for the Children's Hunger Fund. Adi ournment As there was no further business, Mayor Carpenter adjourned the meeting at 8:14 p.m. e . Carpenter, Mayor 3 renT: Dennis, City Secretary 9 -26 -2017 Minutes Page - 15 -