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11-14-2017 Agenda only MEETING AGENDA City Council REGULAR SESSION CITY COUNCIL November 14, 2017 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 11-14-2017-Council Agenda Policy Values Safe Community Essential Services High Quality of Life Attractive Community Economic Prosperity Fiscally Sustainable AGENDA TUESDAY, NOVEMBER 14, 2017 AT 6:00 P.M. Call to Order – Regular Session Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Kiser) Proclamation • Proclamation recognizing Pancreatic Cancer Day. (Mayor Carpenter/Susan Martinez) • Proclamation recognizing America Recycles Day. (Mayor Carpenter/Pratt Industries Representative) New Employee Recognition Fire Department –– Aaron Escobedo, Craig Jacobs – Fire Fighter (D. Wait/K. Long) Public Works –– Bobby Hervey – Water/Wastewater Tech, Alejandro Lazarre – Drainage Worker I (D. Wait/J. Hooks/D. Letbetter) Presentation • Guadalupe Regional Medical Center – Prescription Assistance report. (D. Wait/J. Riggs) • Update regarding the recent Trunk-or-Treat Event. (D. Wait/K. Long/J. Perry/M. Spence) City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) • Announcements and recognitions by City Manager (J. Kessel) 11-14-2017 City Council Agenda Page - 2 - Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshop • FY 2016-17 Schertz Economic Development Corporation Annual Report. (T. Brown/K. Kinateder) • Discussion and direction regarding a possible Shred-It-Day. (J. Kessel/S. Gonzalez) (Item requested by Councilmember Crawford) • Workshop discussion reviewing the Library and Police fees. (B. James/J. Walters) • Workshop discussion regarding the status of the Capital Improvement Projects. (B. James/K. Woodlee) • Workshop discussion on City’s Policy Development Process. (J. Kessel/D. Wait) • Workshop discussion on Council Review of in progress policies. (J. Kessel/D. Wait/J. Kurz/S. Gonzalez/B. James) Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes – Approval of the minutes of the Regular Meeting of October 24, 2017. (J. Kessel/B. Dennis) 2. Ordinance No. 17-A-44 -- Consideration and/or action approving an Ordinance confirming and approving a boundary agreement establishing the municipal boundary between the City of Schertz and the City of Cibolo for property located within the Homestead development. Final Reading (B. James/L. Wood/B. Cox) 3. City of Schertz 2018 Master Calendar – Consideration and/or action regarding the approval of the City of Schertz 2018 Master Calendar. (J. Kessel/S. Gonzalez) Discussion Items 11-14-2017 City Council Agenda Page - 3 - 4. Resolution No. 17-R-96 – Consideration and/or action approving a Resolution authorizing the City Manager to enter into an agreement for the purchase of thirteen (13) video recording systems. (D. Wait/M. Hansen/M. Bane) 5. Resolution No. 17-R-97 – Consideration and/or action approving a Resolution authorizing the City Manager to sign an Interlocal Agreement for Fire Protection Services in Guadalupe County between the City of Schertz, City of Cibolo and City of Seguin. (D. Wait/K. Long) 6. Resolution No. 17-R-98 – Consideration and/or action approving a Resolution authorizing the City Manager to accept a Texas Forest Service Texas Intrastate Fire Mutual Aid System (TIFMAS) Grant for a Type 3 Fire Apparatus and authorizing City Staff to comply with the terms of the grant. (D. Wait/K. Long) 7. Ordinance No. 17-M-48 – Consideration and/or action approving an Ordinance authorizing a Reimbursement Agreement with CVS Pharmacy, Inc. for construction of a water line extension associated with the development of the Schertz Retail Center. First Reading (D. Wait/J. Hooks) 8. Resolution No. 17-R-99 – Consideration and/or action approving a Resolution authorizing the City of Schertz to purchase Office 365 licenses, MS Project licenses, Adobe Software, Windows user licenses, Windows Server licenses, StormWinds training licenses, SCCM software & hardware and any miscellaneous software, hardware and licenses from SHI Government, a State of Texas DIR vendor not to exceed $147,260.00. (B. James/M. Clauser) 9. Resolution No. 17-R-103 – Consideration and/or action approving a Resolution authorizing purchases up to $85,000 with any one vendor to include Southern Computer Warehouse, Intech Southwest, and CDW. (B. James/M. Clauser) 10. Resolution No. 17-R-100 - Consideration and/or action approving a Resolution authorizing Amendment No. 2 and assignment of the development agreement between the City of Schertz, City of Schertz Economic Development Corporation, and GE Oil & Gas LLC. (J. Kessel/K. Kinateder) 11. Resolution No. 17-R-101 – Consideration and/or action approving a Resolution authorizing the acquisition of permanent and temporary easements on Schaefer Road necessary for the completion of pipelines and appurtenances designed to carry water in conjunction with the Corbett elevated storage tank project. (B. James/K. Woodlee) 12. Resolution No. 17-R-102 – Consideration and/or action approving a Resolution accepting the appraised value offer of the Texas Department of Transportation (TxDOT) to acquire two minor parcels of land needed for the FM 1103 expansion project. (B. James/K. Woodlee) 13. Ordinance No. 17-T-46 – Consideration and/or action approving an Ordinance authorizing a budget amendment to fund elevated storage tank repainting. First Reading (B. James/J. Walters) 14. Ordinance No. 17-K-47 - Conduct a public hearing and consider action on an ordinance closing and abandoning to the abutting property owner a section of Trainer Hale Road PH 11-14-2017 City Council Agenda Page - 4 - right-of-way located approximately 850 feet south of the intersection of FM 1518 and Lower Seguin Road. First Reading (B. James/L. Wood/B. Cox) Roll Call Vote Confirmation Requests and Announcements 15. Announcements by City Manager. 16. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 17. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 18. Information available in City Council Packets - NO DISCUSSION TO OCCUR City of Schertz Economic Development Corporation • Payment notification of the Small Business Grant per the Economic Development Performance Agreement with Evestra, Inc. Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 9th DAY OF NOVEMBER 2017 AT 4:40 P.M. WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Brenda Dennis Brenda Dennis, City Secretary I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON_____DAY OF _______________, 2017. _______________________________________________Title:__________________________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210-619-1030. The City Council for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. 11-14-2017 City Council Agenda Page - 5 - Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Audit Committee Interview Committee for Boards and Commissions Investment Advisory Committee Main Street Committee TIRZ II Board Councilmember Davis– Place 1 Schertz Housing Authority Board Interview Committee for Boards and Commissions Main Street Committee - Chair Councilmember Gutierrez – Place 2 Councilmember Larson – Place 3 Main Street Committee – Vice Chair Mayor Pro-Tem Edwards – Place 4 Audit Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation Main Street Committee Councilmember Thompson – Place 5 Audit Committee Investment Advisory Committee Councilmember Kiser – Place 6 Schertz Animal Services Advisory Commission Councilmember Crawford – Place 7 Schertz-Seguin Local Government Corporation Interview Committee for Boards and Commissions