05-04-15SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
May 4, 2015
Members Present: Bobbi Boyce, Ruth Tienor, Laura Wilson, Joanne Ward, Margaret Riley,
Mary McAllister, Melissa Uhlhorn, Sandy Keiser, Juan Thorn, Neota Brady, Carol Cyr, Patti
Paulson
Visitor: Lizzi Bertoia
Hearing of Residents: None
Call to Order: Bobbi Boyce called the meeting to order at 7 pm.
Regular Agenda:
1. Minutes: consideration and/or action regarding the approval of the minutes of r
April 6, 2015.
Ruth Tienor moved to accept corrected minutes, Neota Brady seconded the
motion. Motion carried, the April 6 minutes were approved with corrections.
2. Treasurer’s Report: consideration and/or action regarding the approval of the
March 2015 Treasurer’s Report.
Bookstore sales were $1,662.16, Consignments were $426.25, Interest was
$1.43, Donations were $803.86 and the total was $2,893.70.
April books store sales were $1255.39 and Consignments were $235.00.
Patti Paulson made a motions to accept the treasurer’s report, Ruth Tienor
seconded the motion, motion carried. Treasurer’s Report was approved.
3. Librarian’s Report: Librarian will report on the following items:
The March 2015 Statistics: Total Library circulation 33.264, Head Count
21,237, Library Program Attendance 957 – Youth, 101 – Adult (1,058 total),
Total Collection Titles 85,933, Total Items, 106,190, Patrons, 32,763, New
Library Cards 353, Library Cards Renewed 517, Self-Checkout 12,483,
Volunteer Hours 543, Number of Volunteers 47, ILL (Inter Library Loans) 17,
Meeting Room Usage 73, Computer Usage 3,231, TSLAC Service Population
86,162, Webpage sessions 4,167 and Web Page views 8,661.
Lizzi and April will make a presentation at the May 19, 2015 City Council
Meeting about the summer Library Program. The meeting begins at 6 pm.
Melissa, Karen, Lizzi and April each attend one day of the April TLA (Texas
Library Association) Meeting. Two biggest ideas: using technology and
making sure people in the community know about what your library has. Need
to go out in to the community and tell the library’s story. Not only books any
longer.
Putting in the budget for next year to attend the PLA (Public Library
Association) Meeting in Denver.
Thank you from staff to Advisory Board for snacks/soups/lunches.
One Click Digital has 12 – 15 new e-books.
Sundial install work order has been put in – Melissa has not heard back and
sent another email today to check on status.
Have made a decision on the Virtual Services Librarian, has been sent to HR.
4. Bookstore Report: Beverly had to leave earlier than proposed. Have filled her
Wednesday slot, working on her every other Saturday slot. Laura Ferish had to
leave earlier than expected – so need to fill her slot also. Lots of books for
next book sale already. Trying to get book sale info in Schertz Tales for July.
Discussed videos in bookstore. Will change signage from “adult videos” to
just “videos”.
Asked Melissa and Lizzi to remind everyone in library that we no longer
accept videos, patron came on previous Saturday to donate numerous videos
and when told we no longer accept was aggravated because he had just called
and asked the library and was told we did accept videos.
Joanne will provide updated work schedule for bookstore soon.
Mary brought up suggest to purchase a card or folding table to use at book
sales as the card table we have been using is very old and falling apart. Mary
made motion to purchase and Joanne seconded. Motion passed for purchase.
(OK to spend up to $250 w/out putting on agenda.)
Gift Certificates for volunteers – do not ring up on register. Collect
certificate and put in blue money envelope.
5. Update on Mayor’s Task Force: will become a Bond Committee and sell bonds
to pay for several things for the city. Upcoming town halls will be held to
discuss.
6. LAB Budget: Ideas for board to consider: Melissa suggestion #1 to replace
computers in children’s library, for Tablets $2,323 each, for PC’s $3,178 each,
total to replace all 4 about $10,000. Suggestion #2 set aside money for
electronic materials for next year. Ruth suggested that we put up a marque of
some sort to advertise what the library has or some kind of marketing, maybe a
newsletter to reach more people. Melissa suggestion #3: spend money to
purchase subscription to Tutor.com or Brainface.com to provide tutoring help to
students in the community. Approximately $7,000 per year cost for one or the
other. Budget for 2015-2016 will be finalized in August.
Board approved to move money around in budget for this year to replace the
children’s library computers. Already had $6,000 budgeted for this year, will
move $4,000 from programming to purchase the computers this year.
7. Summer Reading Club/Scholastic Book Fair: Lizzi asked for help to staff the
book fair Jun 6 and June 9 – 12, a sign-up sheet was passed around. Will be held
in Program Room.
Bulletin Board – Summer reading theme is Super Hero’s. Passed out “shields”
for board members to write their “super power” on to contribute to bulletin
board.
Asked for 20 certificates for one free book at the book sale as bingo prize
for the senior citizens. Ruth made motion and Marry seconded, motion
approved to provide certificates that will good during the book sale ONLY.
8. Announcements: Melissa said two more cameras being installed this week: one in
the back corner along the glass wall (this is a replacement) and that camera will
be moved to the foyer. The other camera is going into the DVD area.
Library will try to upgrade the printing system next year
Also will try to upgrade with 20 new computers next year
Advisory Board passed along their thanks to staff for bringing the
volunteer’s deserts.
Motion to close meeting by Ruth and Laura seconded the motion. Meeting
concluded 8:28 pm.