01-09-2018 MinutesMINUTES
REGULAR MEETING
January 9, 2018
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on January
9, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Mark Davis
Councilmember Scott Larson
Councilmember Angelina Kiser
Staff Present:
Executive Director Brian James
City Attorney Charlie Zech
City Secretary Brenda Dennis
Mayor Pro -Tem Cedric Edwards
Councilmember Ralph Gutierrez
Councilmember David Scagliola
Councilmember Bert Crawford
City Manager John Kessel
Executive Director Dudley Wait
Assistant to the City Manager Sarah Gonzalez
Call to Order — City Council Regular Session
Mayor Carpenter called the regular meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of
Texas. ( Councilmember Scagliola)
Councilmember Scagliola provided the opening prayer followed by the pledges of allegiance to the
flags of the United States and the State of Texas.
Proclamation
• Proclamation recognizing National Mentoring Month. (Mayor /S. Chapa- Weber)
Mayor Carpenter read the proclamation and presented it to Ms. Sonya Chapa Weber and
members of the mentoring team.
Employee Recognition
• Animal Services - Stephanie Ramirez, Kennel Technician
• Business Office - Utility Billing Manager Dawniecia Hardin - Trussel
• IT - Antonio Valenzuela, Help Desk Technician
• Parks - Robert Dobratz, Park worker I
Mayor Carpenter recognized each department supervisor who provided a brief bio on their new
employee. Mayor Carpenter gave each new employee the opportunity to speak. Mayor and
Council welcomed all the new staff members aboard.
01 -09 -2018 Minutes Page -1-
Mayor Carpenter moved to agenda item 7 as most of audience participants were here for that
item.
7. Ordinance No. 1$ -S -02 — Conduct a public hearing and consideration and or action on a
request to rezone approximately 11 acres of land from Single - Family Residential District
P> (R -1) to. Neighborhood Services District (NS) located approximately 170 feet southeast of
the intersection of FM 3009 and Wiederstein Road. First heading (E. James/L. Wood/ E.
Grobe)
The following was read into record:
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Mayor Carpenter recognized Planner I Emily Grobe who stated the applicant is proposing
to rezone approximately 11 acres of land, from Single - Family Residential District (R -1) to
Neighborhood Services District (NS). The applicant has submitted a letter of intent which
indicates the proposed development of a church.
The subject area is generally located 170 feet southeast of the intersection of FM 3009 and
Wiederstein Road. The Subject property extends approximately 900 feet from FM 3009.
The subject property consists of an existing home and undeveloped land.
A public hearing notice was published in the San Antonio Express News on December 20,
2017. Twenty -One (21) public hearing notices were mailed to surrounding property owners
within two hundred (200) feet of the subject property on November 28, 2017, prior to the
Planning & Zoning Commission meeting that took place on December 13, 2017. At the
time of this report, Staff has received five (5) responses in favor, three (3) responses
opposed, and zero (0) response neutral to the request.
The proposed rezone is for approximately 11 acres of land from Single- Family Residential
District (R -1) to Neighborhood Services District (NS) located approximately 170 feet
southeast of the intersection of FM 3009 and Wiederstein Road.
The applicant is requesting to rezone the property from Single - Family Residential District
(R -1) to Neighborhood Services District (NS).
The Comprehensive Land Use Plan section which reviews this portion of central Schertz
was adopted in 2002; at that time the subject property was zoned for single - family
residential uses. The 2013 Schertz Sector Plan amendment to the Comprehensive Land Use
Plan focused on the northern and southern areas of Schertz and did not examine central,
where the subject property is located. Since the Schertz Sector Plan amendment did not
01 -09 -2018 Minutes Page - 2 -
review this area, the subject property is identified as Single - Family Residential desired
property. However, the existing zoning and land uses adjacent to the subject property are
Neighborhood Services, and Single - Family Residential which are identified on the Future
Land Use Plan, the Single- Family Residential land use characteristic. With the subject
properly adjacent to FM 3009 and adjacent to a commercial development a zone change to
Neighborhood Services is appropriate.
The Comprehensive Land Use Plan describes the Single Family Residential land use
characteristic as a mix of residential uses as well as limited commercial development to
support the daily activities of development. Neighborhood Services District would be
considered a commercial classification that would allow for lower intensity commercial
development. Neighborhood Services District is the zoning classification that has been
assigned to proposed commercial development adjacent to single family residential in
previous years. Based on land use compatibility with the surrounding single- family
residential and being supported by the goals and objectives of the Comprehensive Land
Use Plan the request to rezone to Neighborhood Services (NS) is an appropriate zoning
district.
In keeping with the commercially desired land use described in the Comprehensive Land
Use Plan, Neighborhood Services would allow for limited retail and services that would be
more appropriate and compatible with the single - family residential used and zoned
property in the proximity than a more intensive commercial zoning district such as General
Business. Additionally, the proposed rezone would extend the already existing zoned
Neighborhood Services district.
Based on the goals and objectives of the Comprehensive Land Use Plan, the existing land
use conditions, Neighborhood Services is the most appropriate zoning district for this
property. Staff recommends approval of the proposed rezoning as submitted.
Mayor Carpenter opened the public hearing and recognized the following who spoke:
• Zak White- Pastor for Revolution Church
o Explained that Revolution Church would like to purchase the property in order
to develop a church at that location.
• Maggie Titterington- 7130 Schertz Parkway
• Indicated her support of the proposed Revolution Church building on the site.
• Indicated that the new location would be a great benefit to the community.
• Mr. Art Wheatman, Fawn Drive, who asked if they are going to have a privacy fence
along the side of the property.
As no one else spoke, Mayor Carpenter closed the public hearing for Council comments.
Staff addressed concerns raised by Mr. Wheatman as well as other questions from council.
Mayor Carpenter recognized Councilmember Davis who made a motion to approve
Ordinance No. 18 -5 -02 first reading seconded by Councilmember Gutierrez. The vote was
unanimous with Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and
01 -09 -2018 Minutes Page - 3 -
Crawford voting for and no one voting no. Mayor Pro -T'em Edwards was absent.
Motion passed.
Mayor Carpenter recessed the regular meeting at 6:30 p.m. for those present representing item 7 to
leave the chambers.
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Mayor Carpenter reconvened the meeting at 6:40 p.m. and moved to the Hearing of Resident's
section of the agenda.
Hearing of Residents
Mayor Carpenter recognized the following individuals who spoke:
® Mr. Grumpy Azzoz, 528 Wayward Pass, who stated during the 2016 -2017 period, Schertz
received a lot of negative media coverage which discourages outside businesses and
citizens considering relocating to our city. He himself is now reluctant to purchase more
properties in the area for future development. This needs to stop.
Two city officials and two local school board members made the news last year. City staff
members are also leaving. A recent example is a Finance employee. Finances and budgets
need to be handled carefully. A lot of money is being spent on upper management salaries
and attorney fees. Council is the stewards of the city taxpayer's money. Our philosophy
needs to change to bring in new business. We can't afford to take another hit in the media.
• Mrs. Maggie Titterington, President of The Chamber who introduced Ms. Shelby Griffin
and Ms. Katelyn Smith, students who are with the 2018 Leadership Core Class. Ms.
Titterington thanked Mr. Kessel and all those who participated today in hosting their first
meeting with a mock council meeting.
® Mr. Robert Westbrook, SCUCISD Board President, who came to introduce himself and to
reassure everyone to continue to be good stewards our money and our students, open
communication and hard leadership. Whatever hard work Dr. Gibson and past Board
Presidents have done he wants to continue to do the same. He will share his name number
and personal email number with all the Council and if he can do anything to further their
goals, fostering communication with the School District and the City of Schertz, he will
make every effort to do so. He will follow -up with Dr. Gibson and follow the cities lead
with Communities in Schools, and national mentoring month. He also wants to continue
the relationships build with the City.
Mayor Carpenter recognized Cub Scout Caleb Reeder with Pack 343 who was in the audience this
evening.
Mayor Carpenter moved to agenda item 6.
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6. Ordinance No. 18 -S -01 — Conduct a public hearing and consideration and or action on a
❑PH request to rezone approximately 27 acres of land from Pre - Development District (PRE) to
Apartment/Multi- Family Residential District (R -4) located about 1,500 feet northeast of the
intersection of FM 1518 and 111- 10. First Reading (B. James /L. Wood/ B. Cox)
The following was read into record:
The subject property is generally located approximately 1,500 feet north of the intersection
of FM 1518 and IH -10. A portion of the property is within the floodplain. The subject
property is vacant.
A Public Hearing notice was published in the San Antonio Express News on December 20,
2017. Eleven (11) public hearing notices were mailed to surrounding property owners
within two hundred (200) feet of the subject property on November 30, 2017, prior to the
Planning & Zoning Commission meeting that took place on December 13, 2017. At the
time of this report, Staff has received four (4) responses in favor of the request. The
Planning and Zoning Commission conducted a public hearing on December 13, 2017 at
which time there were no citizen comments related to this rezoning request.
The proposed rezone is for approximately 27 acres of land from Pre - Development District
(PRE) to Apartment / Multi - Family Residential District (R -4) located approximately 1,500
feet north of the intersection of FM 1518 and IH -10.
The Planning and Zoning Commission conducted the public hearing on December 13, 2017
where during commissioner discussion a couple of commissioners discussed concerns
about sewer. The commission offered a recommendation of approval by a vote of 4 — 2
with Mr. Evans and Mr. Greenwald voting nay.
Based on the goals and objectives of the Comprehensive Land Use Plan, the existing land
use conditions, Apartment/Multi- Family Residential is the most appropriate zoning district
for this property. Staff recommends approval of the proposed rezoning as submitted.
Mayor Carpenter opened the public hearing and recognized Mr. Patrick Christensen, who
was here repesenting the applicant, who provided information on this item. As there was
01- 09- 2018-Minutes Page - 5 -
no one else who spoke, Mayor Carpenter closed the public hearing for Council comments.
Mr. Cox addressed questions from Council.
Mayor Carpenter recognized Councilmember Crawford who made a motion to approve
Ordinance No. 18 -S -01 first reading seconded by Councilmember Kiser. The vote was
unanimous with Counc1lmembers Davis, Gutierrez, Larson, Scagliola, Kiser and
Crawford voting for and no one voting no. Mayor Pro -Tem Edwards was absent.
Motion passed.
Mayor Carpenter moved back to the regular order of the agenda.
Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)
Mayor Carpenter recognized Executive Director Brian James who provided the following
announcements:
Monday, January 151
City Offices Closed in Observance of Martin Luther King, Jr. Day
Friday, January 191
City Council Strategic Planning Retreat, Fairfield Inn & Suites, 8:30 am
Tuesday, January 16'
Chamber Luncheon, Civic Center, 11:30 am
Tuesday, January 23ra
Student Mayor /Student Council for the Day Program, Council Chambers, 11:00 am —
2:00 pm Tour of Fire Department, Police Department and the EMS Department will begin
at 10:00 a.m. Students will return to the Council Chambers between 11:00 and 11:15 for
lunch, introductions and an overview of City Council's and Executive Management's
positions. The Student Mayor /Student Council program will begin at 12 :30. Students will
return to the Chambers at 6:00 p.m. to be recognized at the Council Meeting.
City Council Meeting, Council Chambers, 6:00 pm
• Announcements and recognitions by City Manager (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who wished Council a happy new
year. Mr. Kessel stated that he wants to recognize one of our Building Inspector Will
Dalrymple. Mr. Kessel stated he continues the path of getting more and more inspectors
certification. The most recent one is the Comm ercial/Electrical Certification and thinks
that about every two months he is getting a new certification. Mr. Kessel stated that Will is
very engaged and making certain that he can provide the best service possible. His
certifications are a real help to the inspections department and to the community.
01 -09 -2018 Minutes Page - 6 -
® Presentation and update regarding the establishment of the Building and Standards
Commission. (B. James/ L. Wood/ E. Grobe)
Mayor Carpenter recognized Director of Planning and Community Development Lesa
Wood, Planner I Emily Grobe and Environmental Law Enforcement Officer Thomas
Brooks who by PowerPoint presentation provided information regarding the establishment
of the Building and Standards Commission. Each staff member answered questions from
Council.
® Presentation and update regarding the 4th Quarter 2017 Financial Statement. (J. Walters)
Mayor Carpenter recognized Finance Director James Walters who by PowerPoint
presentation provided the 4t' Quarter Financial Statement. Mr. Walters addressed questions
from Council.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes — Consideration and/or action regarding the approval of the corrected minutes
of the regular meeting of December 12, 2017 and approval of the minutes of the regular
meeting of December 19, 2017. (J. KesseI/B. Dennis)
2. Resolution No. 18 -R -04 — Consideration and/or action approving a Resolution authorizing
the Fourth Quarter EMS Debt Revenue Adjustments, Utility Billing Debt Revenue
Adjustments and Schertz Magazine Debt Revenue Adjustments for certain inactive
outstanding accounts receivables. (B. James /J. Walters/R. Rosales /J. Mabbitt/L. Klepper)
The following was read into record:
RESOLUTION NO. 18 -R -04
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING EMS DEBT REVENUE ADJUSTMENTS, UTILITY BILLING
DEBT REVENUE ADJUSTMENTS AND SCHERTZ MAGAZINE DEBT
REVENUE ADJUSTMENTS FOR CERTAIN INACTIVE OUTSTANDING
RECEIVABLES AND OTHER MATTERS IN CONNECTION THEREWITH.
Mayor Carpenter recognized Councilmember Scagliola who made a motion to approve
consent items 1 and 2 seconded by Councilmember Davis. The vote was unanimous with
Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for
and no one voting no. Mayor Pro -Tem Edwards was absent. Motion passed.
01 -09 -2018 Minutes Page - 7 -
Discussion and Action Items
3. Resolution No. 18 -R -01— Consideration and/or action approving a Resolution authorizing
expenditures with Ford Engineering, Inc., totaling no more than $100,000 for Professional
Engineering- related services on various separate and unrelated projects, each of which is
less than $50,000, during the 2017 -18 fiscal year. (B. James/K. Woodlee)
The following was read into record:
Mayor Carpenter recognized City Engineer Kathy Woodlee who stated Ford Engineering,
Inc., (FEI) was awarded a three -year agreement for On -Call Engineering Services via
Resolution 14 -R -55, with an option to extend the agreement twice for one year each time.
The agreement was extended for the first time via Resolution 17 -R -51. The City's practice
is to seek authorization from Council when expenditures with a vendor exceed $50,000 in
one fiscal year. In addition to ongoing projects with FEI, the City has several projects
coming up (outlined below) for which professional engineering services will be required,
and FEI is qualified to provide such services.
In addition to the known projects, the Engineering, Public Works, and Parks Departments
have a periodic need for engineering and/or surveying services with limited scope. As
such, it is desired that staff have - the ability to request consulting services to be provided
and invoiced on an hourly basis as needed. Any contract with a value of $50,000 or greater
proposed to be awarded to FEI will be brought before City Council for approval. Staff
requests the ability to process agreements with FEI that have a value less than $50,000 —
for which funds are budgeted — without further specific Council approval.
Staff recommends that Council approve Resolution 18 -R -01 authorizing additional
expenditures with Ford Engineering, Inc., totaling no more than $100,000 for professional
engineering- related services on various separate and unrelated projects, each of which is
less than $50,000, during the 2017 -2018 fiscal year. Ms. Woodlee addressed questions
from council.
Mayor Carpenter recognized Councilmember Davis who made a motion to approve
Resolution No. 18 -R -01 seconded by Councilmember Kiser. The vote was unanimous
with, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford
voting for and no one voting no. Mayor Pro -Tem Edwards was absent. Motion passed.
01 -09 -2018 Minutes Page - 8 -
4. Resolution No. 18 -R -02 - Consideration and/or action approving a Resolution authorizing
expenditures with Lockwood, Andrews, and Newnam, Inc., totaling no more than $75,000
for Professional Engineering- related services on various separate and unrelated projects,
each of which is less than $50,000, during the 2017 -2018 fiscal year. (B. James/K.
Woodlee)
The following was read into record:
Mayor Carpenter recognized City Engineer Kathy Woodlee who stated Lockwood,
Andrews & Newnam, Inc. (LAN) was awarded a three -year agreement for On -Call
Engineering Services via Resolution 14 -R -56, with an option to extend the agreement twice
for one year each time. The agreement was extended for the first time via Resolution 17 -R-
52. The City's practice is to seek authorization from Council when expenditures with a
vendor exceed $50,000 in one fiscal year. In addition to ongoing projects with LAN, the
City has several projects coming up (outlined below) for which professional engineering
services will be required, and LAN is qualified to provide such services.
In addition to the known projects, the Engineering and Public Works Departments have a
periodic need for engineering and/or surveying services with limited scope. As such, it is
desired that Staff have the ability to request consulting services to be provided and invoiced
on an hourly basis as needed. Any contract with a value of $50,000 or greater proposed to
be awarded to LAN will be brought before City Council for approval. Staff requests the
ability to process agreements with LAN that have a value less than $50,000 — for which
funds are budgeted — without further specific Council approval. Staff recommends that
Council approve Resolution 18 -R -02 authorizing additional expenditures with Lockwood,
Andrews, and Newnam, Inc., totaling no more than $75,000 for professional engineering-
related services on various separate and unrelated projects, each of which is less than
$50,000, during the 2017 -2018 fiscal year
Mayor Carpenter recognized Councilmember Larson who made a motion to approve
Resolution No. 18 -R -02 seconded by Councilmember Crawford. The vote was
unanimous with Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and
Crawford voting for and no one voting no. Mayor Pro -Tem Edwards was absent.
Motion passed.
01 -09 -2018 Minutes Page - 9 -
5. Ordinance No. 17 -S -50 - Conduct a public hearing and consideration and /or action on an
PH amendment to the Code of Ordinance and Unified Development Code of the City of
Schertz, establishing a Building and Standards Commission, providing a criminal Penalty,
providing for publication, and providing an effective date. First Reading (B. James/ L.
Wood/ E. Grobe)
The following was read into record:
AN ORDINANCE OF I OF 1 1 1
CODE OF ORDINANCES OF .1' OF SCHERTZ, TEXAS;
ESTABLISIIING A BUILDING 1 STANDARDS COMMISSION;
PROVIDING A CRIMINAL PENALTY; P. O 1 I 1. PUBLICATION;
1 PROVIDING DATE.
Mayor Pro -Tem Edwards arrived at 8:27p.m.
Mayor Carpenter recognized Executive Director Brian James who stated staff always
strives to provide clarity in their presentations and they can always go back and do more
research and adjust language if needed on these items. He also provided information
regarding staffs reason for wanting to establish this new board which is basically to
provide an appeals process for citizens if they disagree with decisions made by the city
building official.
Planner I Emily Grobe provided a PowerPoint presentation with updates since December
12, 2017 as well as background information on the Building and Standards Commission.
She provided several reasons for proposing the new Commission including the main one
being providing an outlet for applicants requesting review of a building code item and/or
appealing a decision of the fire marshal, fire chief, or the building official. She provided
examples of the commission's authority. Staff proposes five members be appointed by
Council for a two -year term and possibly appointing two alternates. Ms. Grobe also went
over the proposed City Code of Ordinance changes.
Mayor Carpenter opened the public hearing and the following individuals spoke:
• Mr. Richard Dziewit, 2550 Chasefield Drive, who had concerns about the usage of
non - compliant materials and resulting compliance efforts and dealing with
conflicting rulings between the Board of Adjustments and the new board. He is
confused as to why a second board is needed.
• Mr. Glen Outlaw, 3729 Forsyth Park, who stated he thinks it is a legal issue that
needs to be solved. Since BOA cannot hear appeals, someone else has to do that.
However, board members would need to have an enormous amount of expertise in
the building and fire code issues. Also, the city building official and the fire marshal
01 -09 -2018 Minutes Page -10 -
are enforcement officials. Your normal board members would most likely not have
the specifically needed knowledge necessary to make solid rulings.
As no one else spoke, Mayor Carpenter closed the public hearing and invited Executive
Director Brian James and Planner I Emily Grobe back to the podium to address the
mentioned concerns. Mr. James stated one of the concerns they are trying to address is
putting the decision making in front of the right board along with the appropriate
background_ information and staff input. They want to avoid sending cases to a board that
does not have the authority to hear them.
Other Council concerns and comments were:
• BOA members—Do they have any of the qualifications that would meet this
specific skill set needed? It is important to have the right people.
• Where the document refers to '10 days', this needs more clarity. Is it business days
only or does it mean calendar days?
• Subject experts are city staffers already on board (Fire Marshal, Code Enforcement
Officers, Sanitarian, Building Official, Engineers).
• Having due process available without the expense of going to district court.
• As the city grows there will probably be more of a need for this type of board.
• Civil penalty amounts /processes —excessive window (up to $1,000 /day)?
• What is our overall liability?
Mayor Carpenter stated he thinks we need to put this in place and the Council is completely
in charge of this, if they decide to do so. If the Council does not appoint anyone, then the
board exists but cannot function. He suggests they pass it to put it in place and not appoint
anyone until (a) they are comfortable with some of the clarifications brought forward
regarding fording qualified candidates to serve and (b) Council exercise its authority to not
appoint anyone until they are comfortable and satisfied that it is the right time to move
forward. This would be a first step to get us to the right place.
He asked Council to pass this item this evening and work individually with staff on items
of concern and plan on having a future discussion on what they might do to find qualified
people (i.e., advertisement in Schertz Magazine). He feels we can fmd the right candidates.
This board will function almost like a jury with support, knowledge and experience from
city staff members.
Councilmember Crawford suggested bringing this item back in a few weeks (i.e., first week
of February) with the changes made that Council talked about this evening and pass it then.
After that we could work on some of the other things we talked about. Mayor Carpenter
concurred stating if one were to make a motion to approve this ordinance and stipulate a
date to come back that is more than a meeting or two or three into the future, he thinks it
would be looked on favorably by Council.
Mayor Carpenter recognized Councilmember Gutierrez who made a motion to approve
Ordinance No. 17 -5 -50 first reading with the modified changes as specified identifying the
calendar days/business days on the document and then bring it back up for review.
01 -09 -2018 Minutes Page - 11 -
Mayor Carpenter asked if that would be three meetings out, the second meeting in February
as an example? Councilmember Gutierrez said yes. For other changes, the staff could work
with other members of Council and bring that back the second week of February. A second
to the motion was made by Councilmember Crawford.
For clarification the Mayor restated that the motion is to approve Ordinance No. 17 -S -50
with the changes with regard to specifying calendar or business days and then revisiting it
for a second reading during the second week of February. The vote was unanimous with
Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola,
Kiser and Crawford voting for and no one voting no. Motion passed.
8. Ordinance No. 18 -S -03 - Conduct a public hearing and consideration and or action on an
PH amendment of Part III, Schertz Code of Ordinances, Unified Development Code (UDC),
Article 10, Section 21.10.4 Schedule of Off - Street Parking Requirements. First Reading
(B. James/L. Wood/ E. Grobe)
The following was read into record:
M NO 191.-MuslWiTelff "I
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING PART III, SCHERTZ CODE OF ORDINANCES, THE
UNIFIED DEVELOPMENT CODE (UDC) ARTICLE 10, SECTION 21.10.4
SCHEDULE OF OFF - STREET PARKING REQUIREMENTS; REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS
ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE
Mayor Carpenter recognized Planner I Emily Grobe who stated that over the last year the
Planning staff has reviewed Section 21.10.4 in great detail to see if the City of Schertz
parking requirements were in line with the established target cities and Parking Standards
as established by the American Planning Association. Cities they looked at were San
Marcos, Frisco, Georgetown, Round Rock, Temple, McKinney, Pflugerville and New
Braunfels.
The current parking table and current permitted use table were looked at for any
inconsistencies. It was determined that an update to UDC Section 21.10.4 was needed.
She reviewed for Council the proposed staff changes regarding use type, parking
requirements, and proposed updates /comments.
Staff also looked at how the UDC currently stipulates parking which says that parking shall
be provided based on the use which most closely relates to the proposed land use. The
problem is that the most closely related land use may have very different parking needs.
01 -09 -2018 Minutes Page -12 -
Other cities provide more flexibility for unlisted uses and allow the applicant to provide a
parking ratio they feel is appropriate and allow City staff to approve or deny it. They are
proposing to increase the flexibility for future potential applicants. City staff can also
assign an appropriate parking ratio based on planning and transportation best practices.
The proposed amendment was heard at the Planning and Zoning Commission meeting on
December 13, 2017. The Planning and Zoning Commission offered a recommendation of
approval with a vote of 5 -1 with Commissioner Evans voting nay based on concerns with
eliminating use types from the parking table. Notice of City Council's Public Hearing was
published in the San Antonio Express News on December 20, 2017. Staff recommends
approval of Ordinance 18 -5 -03, an amendment to the Unified Development Code (UDC),
Article 10, Section 21.10.4, Schedule of Off - Street Parking Requirements as presented.
Mayor Carpenter opened the public hearing and as there were no speakers he closed the
public hearing. Ms. Grobe, Senior Planner Bryce Cox and Executive Director Brian James
addressed questions and comments from Council.
Mayor Carpenter recognized Mayor Pro -Tem Edwards who made a motion to approve
Ordinance No. 18 -S -03 first reading seconded by Councilmember Gutierrez. The vote
was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez,
Larson, Scagliola, Kiser and Crawford voting for and no one voting no. Motion
passed.
9. Ordinance No. 18 -S -04 - Conduct a public hearing and consideration and /or action on an
❑PH amendment of Part III, Schertz Code of Ordinances, Unified Development Code (UDC),
update "Director of Development Services" and to remove "Development Services
Department ". First Reading (B. James/L. Wood/ E. Grobe)
The following was read into record:
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING PART HI, SCHERTZ CODE OF ORDINANCES, THE
UNIFIED DEVELOPMENT CODE (UDC), UPDATE "DIRECTOR OF
DEVELOPMENT SERVICES" AND TO REMOVE "DEVELOPMENT SERVICES
DEPARTMENT ".; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE
Mayor Carpenter recognized Planner I Emily Grobe who provided background information
regarding the name change .of the Development Services Department to the Planning and
Community Development Department and the position of Director of Development
Services to Director of Planning & Community Development. However, the Unified
Development Code was not updated at that time to alter the current callouts for Director of
Development Services and the Development Services Department Development Manual.
01 -09 -2018 Minutes Page - 13 -
The current proposed changes are to change all the call outs within the UDC for the
Director of Development Services to `City Manager or his/her designee.' This will
eliminate the need for future amendments if departments go through another reorganization
or name change. They also recommend altering all call outs for Development Services
Department Development Manual to read as Development Manual. With a recently
adopted UDC Article 1 amendment a definition for Development Manual was
incorporated. Since there is a specific definition for this manual, the proposed amendment
is to correct the naming convention of the manual throughout the UDC.
This information was heard by the Planning and Zoning Commission on December 13,
2017 and they offered a unanimous recommendation of approval. Staff recommends
approval to the UDC Article 4,5,8,9,12,14 and 16 as presented.
Mayor Carpenter opened the public hearing and as there were no speakers closed the public
hearing. There were no questions or comments from Council.
Mayor Carpenter recognized Councilmember Larson who made a motion to approve
Ordinance No. 18 -S -04 first reading seconded by Councilmember Gutierrez. The vote
was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez,
Larson, Scagliola, Kiser and Crawford voting for and no one voting no. Motion
passed.
10. Resolution No. 18 -R -05 — Consideration
accepting the Semiannual Reports with
Improvements Plan. (B: James /J. Walters)
The following was read into record:
and/or action approving a Resolution
respect to the progress of the Capital
RESOLUTION NO. 18 -R -05
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
ACCEPTING THE SEMIANNUAL REPORTS WITH RESPECT TO THE
PROGRESS OF THE CAPITAL IMPROVEMENTS PLAN, AND OTHER
MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Finance Director James Walters who stated he would be
presenting two Capital Improvement Reports tonight which would encompass the entire
2016 -17 Fiscal Year. These reports are required to be presented to the Capital Improvement
Advisory Committee semi - annually and reviewed by them and approved to go before
Council for adoption. He went over the report for October 1, 2016 through March 31, 2017
and the one for April 1; 2017 through September 31, 2017, explaining the various
categories, projects and associated costs. Mr. Walters and Executive Director Brian James
addressed questions and comments from Council.
Mayor Carpenter moved from the Chair, seconded by Councilmember Scagliola to approve
Resolution No. 18 -R -05. The vote was unanimous with Mayor Pro -Tem Edwards,
01 -09 -2018 Minutes Page - 14 -
Councilmembers Davis, Gutierrez, Larson, Scaghola, Kiser and Crawford voting for
and no one voting no. Motion passed.
Roll Call Vote Confirmation
City Secretary Brenda Dennis provided the roll call votes for Items 1 -10.
Requests and Announcements
11. Announcements by City Manager.
There were no further announcements.
12. Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
There were no items requested.
13. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor Carpenter recognized Councilmember Davis who stated he attended the Schertz
Housing Authority meeting the prior night but does not have anything significant to report
at this time.
Mayor Carpenter recognized Councilmember Gutierrez who stated he attended the Lower
Seguin Bridge re- opening last month. Every bridge has its purpose and connects people and
places, two cities, Schertz and Cibolo, and two counties, Guadalupe and Bexar. He had the
distinct honor to be the first one to drive across the bridge. He also attended the Polar Bear
Plunge event at Pickrell Park this past Saturday. It was very entertaining. He thanked the
YMCA and the City Staff for putting this event together.
Mayor Carpenter_ recognized Councilmember Scagliola who pointed out that TML is
offering a webinar on Social Media on January 31 from 10:30 -11:30 a.m. He is going to
sign up for it. You need to register for it. If we can get a computer in one of our conference
rooms, anyone who is interested can watch it.
14. Information available in City Council Packets - NO DISCUSSION TO OCCUR
• Landscaping work update
01 -09 -2018 Minutes Page - 15 -
Election results for the Bexar Appraisal District Board of Directors, the election
results of the Comal Appraisal District Board of Directors, and the election results
of the Guadalupe Appraisal District Board of Directors for 2018 -2019 term.
Adiournment
As there was no further business, Mayor Carpenter adjourned the meeting at 9:30 p.m.
R. Carpenter, Mayor
A T:
n a Dennis, City Secretary
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