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02-06-2018 Agenda with backup
MEETING AGENDA City Council REGULAR SESSION CITY COUNCIL February 6, 2018 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a team Call to Order — Regular Session Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas, (Councilmember Crawford) A. Mayor Pro-Tem Oath of Office — Oath of Office administered to Councilmember David Scagliola. (Mayor Carpenter to administer oath) Employee Recognition: • Public Works — Street Worker I — Trevor Garcia Proclamation • Proclamation recognizing the Official Rodeo Season. (M. Carpenter/13. Hall/C. Gidden) Presentation • Planning and Community Development Website — Presentation regarding the Planning and Community Development website "What's Developing in Schertz". (13. James/L. Wood/E. Grobe) City Events and Announcements • Announcements of upcoming City Events (13. James/D. Wait/S. Gonzalez) • Announcements and recognitions by the Acting City Manager (13. James) • Announcements and recognitions by the Mayor (M. Carpenter) 02-06-2018 Council Agenda Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshop • Discussion and possible action regarding hiring outside firms to assist the City Council during the period of transition to include review of internal processes and procedures and the hiring of a new City Manager. (Item requested by Mayor Carpenter and Councilmember Crawford) • Discussion and possible action with regard to the City Council's Master Calendar and meeting notification procedures. (Item requested by Councilmember Gutierrez) • Discussion regarding repair status of the Schertz Electronic Sign. (D.Wait /M. Ripley) Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. Minutes — Consideration and/or action regarding the approval of the minutes of the special retreat meeting of January 19, 2018, special called meeting of January 19, 2018 and the regular meeting of January 23, 2018. (B. James /B. Dennis) 2. Ordinance No. 18 -M -06 — Consideration and/or action approving an Ordinance amending the City Council Code of Ethics; Section 2 Confidentiality of information shared in executive session. Final Reading (Mayor /Council) Discussion and Action Items 3. Resolution No. 18 -R -03 — Consideration and /or action approving a Resolution by the City of Schertz authorizing contracts with Bound Tree Medical and Henry Schein, Inc. for EMS medical supplies. (D. Wait /J. Mabbitt) 02 -06 -2018 City Council Agenda Page - 2 - 4. Resolution No. 18 -R -06 — Consideration and /or action approving a Resolution authorizing expenditures with CDW, a DIR technology vendor, for $67,587.68 for desktop computer hardware for the PC Refresh project (B. James /M. Clauser) 5. Resolution No. 18 -R -08 — Consideration and /or action approving a Resolution authorizing the City Manager to enter into a contract with Ford Engineering Inc., for Design and Environmental services for the Schertz Pedestrian Routes and Bike Lanes project. (B. James /L. Shrum) 6. Resolution No. 18 -R -11 — Consideration and/or action approving a Resolution authorizing expenditures in excess of $50,000 with T.F. Harper & Associates and authorizing the purchase of outdoor fitness equipment, park fixtures, and associated installation costs totaling $56,982.25. (B. James /L. Shrum) 7. Resolution No. 18 -R -10 — Consideration and /or action approving a Resolution scheduling a Public Hearing to consider adoption of a Roadway Impact Fee to be imposed for Roadways with the city; directing the City Secretary to publish notice of said Public Hearing. (B. James /K. Woodlee) 8. Ordinance No. 18 -T -05 — Consideration and /or action approving an Ordinance of the City of Schertz Texas authorizing an adjustment to the Fiscal Year 2017 -2018 Budget. First Reading (B. James /J. Walters) 9. Cancellation of the City Council meeting of March 6, 2018 — Discussion and/or action approving the cancellation of the City Council meeting of March 6, 2018 due to it being an Election night. (Item requested by Councilmember Larson) 10. Discussion and possible action regarding the City Council Rules of Conduct and Procedure. (Mayor Carpenter) Roll Call Vote Confirmation Closed Session 11. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Acting City Manager. 12. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Secretary. Reconvene into Regular Session IIa. Take any action based on discussions held in closed session under Agenda Item 11 including possible increase in salary. 1.2a. Take any action based on discussions held in closed session under Agenda Item 1.2 including possible increase in salary. 02 -06 -2018 City Council Agenda Page - 3 - Roll Call Vote Confirmation Requests and Announcements 13. Announcements by the Acting City Manager. 14. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 15. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 16. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Parks and Recreation upcoming event flyers. (B. James /L. Shrum) • Upcoming Community Shred Day event. (S. Gonzalez) • Update regarding the completion of installation of the new Grid Smart Fish . eye camera system at the intersection of Woodland Oaks and Schertz Parkway. (D. Wait/D. Letbetter) Adiournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 2nd DAY OF FEBRUARY 2018 AT 2:30 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. g1t N DMA D E N N 15 renda Dennis, City Secreta I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2018. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210 -619 -1030. 02 -06 -2018 City Council Agenda Page - 4 - The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. Mayor Carpenter Councilmember Davis— Place 1 Main Street Committee Audit Committee Schertz Housing Authority Board Interview Committee for Boards and Commissions Main Street Committee - Chair Councilmember Gutierrez — Place 2 Councilmember Larson — Place 3 Audit Committee Main Street Committee — Vice Chair Investment Advisory Committee Investment Advisory Committee Mayor Pro -Tem Edwards — Place 4 Councilmember Scagliola — Place 5 Interview Committee for Boards and Interview Committee for Boards and Commissions - Commissions Alternate Cibolo Valley Local Government Corporation Hal Baldwin Scholarship Committee Main Street Committee Schertz - Seguin Local Government Corporation — Alternate Cibolo Valley Local Government Corporation - Alternate Councilmember Kiser — Place 6 Councilmember Crawford — Place 7 Schertz Animal Services Advisory Commission. Schertz - Seguin Local Government Corporation Audit Committee Interview Committee for Boards and Commissions TIRZ II Board 02 -06 -2018 City Council Agenda Page - 5 - Workshop CITY COUNCIL MEMORANDUM City Council Meeting: February 6, 2018 Department: City Council Subject: 2018 Master Calendar and Meeting Notification Procedures BACKGROUND: Each year staff drafts a Master Calendar that serves as a planning tool for the upcoming year. Council approved the 2018 Master Calendar at the November 14, 2017 Council meeting. In an effort to better inform citizens as to upcoming Council meetings, staff posted a notice on Friday, January 26 indicating there would not be a Council meeting on Tuesday, January 30. If Council so desires, the City Secretary can continue to post a notice each Friday indicating whether or not a meeting will be held the following Tuesday. Ir W rx4Ia0 1 11011 K� 2018 . Master Calendar /City Council Calendar — Council Approved 2018 Council /Boards /Commissions Calendar — Council Approved No Meeting Notice 01 -30 -18 City of Schertz Master Calendar 2018 S M T W T F S S M T W T F S: 8 Trail Rider Lunch 1 New Years Day (office closed) 1 2 3 �f,,',,, 2 s 2 3 14 Valentines Day 15 MLK Holiday (office closed) 7 ;, %; 9 11 12 . 13 4;. 6 7 8 9 10 14 Ash Wednesday 14 '15 16 17 18 20 11 12 13 � 15 16 17 16 Chinese New Year (Year of the Dog) 21 22': 23 26 27 18 19' „'.�3F 23 24 19 Presidents Day Holiday (office closed) 28 29 30 31 25 27 1 ”' 24 Selma -Schertz 5K Run 2 Texas Independence Day 3 Wilenchik Walk for Life 11 Daylight Savings Begins 12 -16 SCUCISD Spring Break 17 St. Patrick's Day 20 Employee Remembrance Day 20 Spring Begins 25 Palm Sunday 30 Mar. - 7 Apr. Passover 30 Good Friday m000000000000000000 o i o u i � m00000000000000000iu S' M T W T F S' - -- .0 -- T W T F .0 s IN 2 3 4 .,. 6 7 8 9 10. 11 12 13 15 16 17 18 19 20 24 25 t" tai; ,,.(,,`,f�',s'z■ 27 29 O 27 31 6.: °. , t 12 1 Easter 19 Community Volunteer Fair 19 -29 Fiesta Weeks 25 Administrative Professionals' Day 3 Labor Day Holiday (office closed) 9 -11 Rosh Hashanah 11 Patriot Day 15 SchertzQ 18 -19 Yom Kippur 19 -23 Corral County Fair 22 Autumn Begins 2 Hal Baldwin Golf Tournament 4 Daylight Savings Time Ends 6 Election Day 11 Veterans Day (office closed Nov. 12) 22 Thanksgiving (offices closed Nov. 22 & 23) SCUCISD HoNdays are in red - .,-.,- 3 Schertz Sweetheart Coronation u,.u,- -------------- S M - -- .0 -- T W T F .0 s ... S M T _ --- — ------------------ W T F s- 14 Flag Day 13 Mother's Day 9 10 1 2 ��;,� „' 4 5 13 11if( 16 17 18 1 2 17 Father's Day 15 May -14 June Ramadan 6.: °. 8 10 11 12 3 ., 4 ,3` 5 s �J }rah 8 9 21 Summer Begins 19 Armed Forces Day 13 14 15 17 18 19 10 11 12 _ 14 15 16. 28 Memorial Day Holiday (office closed) 20 2(, 22 �.',�zi;` 25 26 17 18 19 s., 21 22 23� 27 28 X11! 30 31 ... _.. 24 2� ;_ 26 v � � 1 �{�9 30 S M wuue� T W T F S S wwmmw�nnnueea�w M T i q u +n�eww W T F S 1 ,4,,t,,b 3 4 4 Independence Day (office closed) 1 2 3 4 5 6 7 5 �`,� 7 �r. W 9 10 11 8 9 10 12 13 14 12 13 14 z 16 17 18 15 16 17 ,4',(: 19 20 21 19 20 21 �j�$1<r 24 25. 22 2, =`,;. 24� 28 26 2T 28 29 30 31 3 Labor Day Holiday (office closed) 9 -11 Rosh Hashanah 11 Patriot Day 15 SchertzQ 18 -19 Yom Kippur 19 -23 Corral County Fair 22 Autumn Begins 2 Hal Baldwin Golf Tournament 4 Daylight Savings Time Ends 6 Election Day 11 Veterans Day (office closed Nov. 12) 22 Thanksgiving (offices closed Nov. 22 & 23) SCUCISD HoNdays are in red Council Meeting Council on the Go Meeting or Retreat City Holidays (office closed) SSLGC ** *Dates are subject to change. Check www.schertz.com for updated information * ** Council approved 11.14.17 2 Texas National Night Out 8 Columbus Day Holiday (office closed) 9 -12 Annual TML Conf. - Ft. Worth 11 -14 Guadalupe County Fair 16 Boss's Day 27 Trunk or Treat 31 Halloween 2 -10 Hanukkah 7 Festival of Angels 21 Winter Begins 25 Christmas Day (office closed Dec. 24 & 25) 26 Dec. -1 Jan. Kwanzaa 31 New Years Eve (office closed) 1CVLGC P &Z Comm(i��, Trans Safety Adv Comm Library Adv Bd Board of Adjustments Econ Dev Corp Parks & Recreation Adv Board Historical Preservation Comm Committee of Committees Advisory Board sM T 2 3 , 4 6 7 8 9 10 11 12 13 11if( 16 17 18 19 20 T 22 23 24 25 2Cv 27 2$ 29 30 Council Meeting Council on the Go Meeting or Retreat City Holidays (office closed) SSLGC ** *Dates are subject to change. Check www.schertz.com for updated information * ** Council approved 11.14.17 2 Texas National Night Out 8 Columbus Day Holiday (office closed) 9 -12 Annual TML Conf. - Ft. Worth 11 -14 Guadalupe County Fair 16 Boss's Day 27 Trunk or Treat 31 Halloween 2 -10 Hanukkah 7 Festival of Angels 21 Winter Begins 25 Christmas Day (office closed Dec. 24 & 25) 26 Dec. -1 Jan. Kwanzaa 31 New Years Eve (office closed) 1CVLGC P &Z Comm(i��, Trans Safety Adv Comm Library Adv Bd Board of Adjustments Econ Dev Corp Parks & Recreation Adv Board Historical Preservation Comm Committee of Committees Advisory Board City of Schertz City Council Calendar 2018 S) M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3< 7! 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 §0 20 11 12 13 14 15 16 17 21 ! 22 23 24 25 26 27 18 19 21 22 23 24 28 29 30 31 25 26 27 28 m00000000000000000i i o � i i mnnnnnnnnnnnnninnnm S !: M T W s T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 I= 24 25 26 27 28 29 30 31 ,..„ S M T W T F- S S M T W T F S 1, 2 3 4 5 1 2. 6 7 8 9 10 11 12 3 4 5 6 7 8 9... 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 30 31 24 25 26 27 28 29 30 WWW ww i u p iuuuuuuuuuui�uauiu�ua S M T W T -; F S 1 2 3 4 5 6 f 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Council Meeting Council on the Go Meeting Special Called Council Workshop /Retreat ** *Dates are subject to change. Check WWW.schertz.com for updated information * ** Council approved 11.14.17 T W T FS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 " 19 20 21 22 23 24 25 26 27 28 29 30 Council Meeting Council on the Go Meeting Special Called Council Workshop /Retreat ** *Dates are subject to change. Check WWW.schertz.com for updated information * ** Council approved 11.14.17 2018 CouncilBoards /Commissions Citv Council Meetinas Day: 1St 2nd and 4" Tuesdays of the month (see calendar for proposed cancelled meetings) Time: 6:00 pm Location: Council Chambers NOTE: On the Tuesday of the following months, Council will hold "Council on the Go" meetings (locations TBD): February 20th, April 17tH May 291h Board of Adjustments Day: 4th Monday of the month Time: 6:00 pm Location: Council Chambers NOTE: During the following months, BOA will meet on the following date: May 21 st (the 3rd Monday) December 17th (the 3rd Monday) Economic Development Corporation Day: 4th Thursday of the month Time: 6:00 pm Location: Council Chambers NOTE: During the following months, EDC will meet on the following date: November 15th (the 3rd Thursday) December 13th (the 2nd Thursday) Library Advisory Board Day: 1" Monday of the month Time: 6:30 pm Location: Library - Meeting Room 1 NOTE: There will be no meeting in July During the following months, the Library Board will meet on the following date: January 8th (the 2nd Monday) September 10th (the 2nd Monday) Parks & Recreation Advisory Board Day: 4th Monday of the month Time: 5:30 pm Location: Bob Andrews Conference Room NOTE: During the following months, the Parks Board will meet on the following date: May 21St (the 3rd Monday) December 17th (the 3rd Monday) Planning and Zoning Day: 2nd and 4th Wednesdays of the month Time: 6:00 pm Location: Council Chambers NOTE: During November and December, P &Z only meets once a month: November 14th (the 2nd Wednesday) December 12th (the 2nd Wednesday) Transportation Safety Advisory Commission Day: 1St Thursday of the month Time: 5:30 pm Location: Council Chambers Conference Room NOTE: There will be no meeting in July or December Committee of Committees Advisory Board Day: 3rd Wednesdays of the month: Time: 3:00 pm Location: Council Chambers Conference Room Historical Preservation Committee Day: Quarterly on the 4th Thursday of the month: January 25th, April 26th, July 26th and October 25th Time: 6:30 pm Location: Bob Andrews Conference Room Schertz- Sequin Local Government Corporation Day: 3rd Thursday of the month Time: 1:30 pm Location: SSLGC Admin. Office Building — 108 W. Mountain Street, Seguin TX 78155 Cibolo Vallev Local Government Corporation Day: 4th Thursday of the month Time: 9:00 am Location: Alternates between Schertz & Cibolo — contact Angie Kleinschmidt akleinschmidt@seguintexas.gov NOTE: There will be no meeting in November During the following months, CVLGC will meet on the following date: May 231 or 24th —joint meeting with cities of Cibolo and Schertz (5:30 or 6:30 pm start time) December 6th (the 1st Thursday) City Council Agenda REGULAR SESSION CITY COUNCIL January 30, 2018, 6:00 P.M. HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would wart to be treated Work together cooperatively as a team No City Council Meeting will be held this Tuesday January 30, 2018 The next regularly scheduled meeting is February 6, 2018 at 6: 00 p.m. CERTIFICATION I, DONNA SCHMOEKEL, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 26th DAY OF JANUARY, 2018 . AT 4:45 P.M., WHICH IS A :PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Dove o .sch vvtoezeL onna Schmoekel, Deputy City Secretar I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2017. Title: 01 -30 -2018 Council Agenda CITY COUNCIL MEMORANDUM City Council Meeting: February 6, 2018 Department: Subject: City Secretary Minutes Agenda No. 1 The City Council held a Special Retreat meeting and a Special Called meeting on January 1.9, 2018 and a Regular meeting on January 23, 2018. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the Special Retreat Meeting and Special Called meetings of January 19, 2018 and the minutes of the regular meeting of January 23, 2018. ATTACHMENTS Retreat Meeting of January 19, 2018 minutes Special Called Meeting of January 19, 2018 minutes Regular Meeting of January 23, 2018 minutes MINUTES SPECIAL RETREAT MEETING January 19, 2018 A Special Retreat Meeting was held by the Schertz City Council of the City of Schertz, Texas, on January 19, 2018, at 8:30 a.m., Fairfield Inn & Suites, Meeting Room, 5008 Corridor Loop Road, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Brian James Executive Director Kyle Kinateder City Attorney Charles Zech Finance Director James Walters Guests Present Mr. Glen Outlaw Call to Order (General Comments) 1. Discussion and appror limited to policy list information to assist in Team) a sl. Mayor Pro -Tem Edwards Councilmember Ralph Gutierrez Councilmember David Scagliola Councilmember Bert rwford City Manager 161ri"Kessel Executive Director Dudley Wait Assistant to the City Manager Sarah Gonzalez City Secretary Brenda Dennis Erecti on on strategic planning issues, including but not and prioritization, I major projects, and how to apply the 3riate priority -based decision making. (J. Kessel /Executive eetinR. to order at 8:30 a.m. and stated that this will not be Mayor Carpenter addressed the�elephant in the room stating regardless of who is sitting in what, seats, now or,ih November, be it staff or Council, this is the work of Council regardless of other activities or other things going on in our business. The work that we do today is as critical and as important as ever. He asked everyone to give it it's due time. Mayor Carpenter recognized City Manager John Kessel who provided a retreat overview stating this session is intended to be for exchanging perspectives rather than decision making. Open discussion and dialog is the goal. The idea is to get at the underlying assumptions needed to make important decisions. Are we all on the same page or do we all have different assumptions? • Strategic Planning in Context: 01 -19 -2018 Retreat Minutes COUNCIL LEADERSHIP DEPARTMENTS STAFF �,, - 20 MS, -1 " Y 3.`S' ",l M I I I - 2fl IS NOW Dialog on the need to change this model. • Success in twenty years... - The role of leadership is to align the community, and the resources of th achieve that vision and ex-Dectations, at Dialog on how do we align our vision, • Policy Values: Core Services (Dialog) Safe Community -Proper planning, design and construction I -Crumbling infrastructure •fin informed, engaged community So$ely the blind reliance on enforcement of codes, ordinance and law. -Being prepared for seen and unforeseen incidents •;He y Ing stall who are not mindful of their day to day Impact on -Adequately Investing and maintaining the built community � the safety of the community -Having appropriate stalling levels Is support essential sendcaa, I •11olng afraid of letting your kid. walk to school -Pnei.tive -Reactive POLICY ;P rovilfing . safe yet flexible environment allows people to live their fives and pursue their dreams (foundational the but . . . . . . mly). OPERATIONAL -Safe communities ore attractive to businesses and friffolike and are necessary for meeting citizen expectations and for continued growth. Essential Services -Functions that address basic community needs such as •FYivelbaa security, life safety and infrastructure -Functions that enhance quality of life but do not address basis con-unity needs -Services that satisfy only a small niche of the population POLICY •Foundaflon of why we exist and it is what the community expects. OPERATIONAL •Essanfial Services provide for the most basic needs of our community. 01-19-2018 Retreat minutes Page - 2 - ie Council, the expectations of the on (time, talent, and treasure) to �ost that is acceptable. Discussions regarding adding — being capable to respond to disasters/crisis — having resources to be able to respond, under safe community. • Policy Values: Quality of Life (Dialog) High Quality of Life -A well planned community that creates convenient living •Unwelcoming -Having a variety of recreation, leisure, cultural and access -Limited options for work, live and play opportunities for all ages -Poor schools and no access to higher education safe community -The lack of enforcement of city codes and ordinances Having good schools and access to higher education Poor maintenance of Infrastructure and serviceslamerulles -A friendly city I ESSINESINNEENESE= POLICY 'A High Quality of Life creates an environment conducive to people enjoying their lives while pursuing their dr..... OPERATI()NAL -A High Quality of Life attracts people to the City who are looking for more than just a place to live. Attractive Community Discussions regarding defininghigher learning, possibly changing friendly city to active city/top quality city, city 4,, high quality, welcoming city with consistency and purposeful standards. Mayor Carpenter called for a brief break at 10:15 a.m. and resumed at 10:15 a.m. Discussion continued with changing Friendly City — i.e., Welcoming city with quality standards and consistent performance. Council moved to discussion regarding attractive community. 01-19-2018 Retreat minutes Page - 3 - • Policy Values: Economic Engine (Dialog) - Maintammg an advantageous ratio between commercial and -Fiscally challenged residential tux: bases ,A stable commercial base EMNEIMSTRISIMESEEM POLICY .Economic Prosperity gives us the opportunity to execute on all of our goals and provides the leverage for good decision making. OPERATIONAL -Having Economic prosperity is critical to fostering a long -term future for our residents and business community. - K. —I.dge of mpn? pal iinaacing ind.di.g . revunves ss wa.11 as ......Overly optimistic or inflated projections expenses •The integration of appropriate public and private seomr best prac 'Irresponsible, Impulsive or frivolous Spending #aces !-Using reserves for unintended purposes -Having atlequate reserves -The failure to establish priorities �Staying Milan budget - Long-term planning - %quirmg the ab'.ility to say nd to u—, pnuriti- POLICY =Fiscal Susta°rnability mitigates our risk of failure to continually provide core services and quality of life enhancements and keeps us positioned to seize upon and maximize all potential opportunities. • Bridging Vision and Resources (Dialog) Of the three components of our resources (time, talent, and treasure), which is most in our control? Which is least in our control? Time? Talent? Treasure? What is our role in shaping our future resources to achieve our vision? 01 -19 -2018 Retreat minutes Page - 4 - Discussions regarding changing community expectations and why they are changing. What are some of the reasons expectations change? • Bridging Vision and Budget (Dialog) Each year we develop a budget based on money available that year, the direction we are trying to take the community, and the 5-year implications. While many of our choices are based on a dollars available vision, others are based on our underlying assumptions about our available resources, both near and long-term. What are our assumptions about our debt capacity and future revenues? • General Fund Existing Debt (Dialog) General and Existing Debt I PW Equipment 0 Streets N,, ES Equipment Facilities s Drainage ' Parks/Rec 01-19-2018 Retreat minutes Page - 5 - 0 General Fund Debt vs. Operations Debt Issuance Prior to 2013 M Core Service w Quality of Life r Economic Engine 2006 to 2013 Average Issuance Per Year: $9,267,142. *I&S rate increase 5 cents because the Fun ran out of was using to keep rate low May mee, Mai Debt Issuance 2013 Ard Later -CF: r,' Serg., i,,C, - Qw ! kv of! & - Fconomif Later Average Issuance Per Year: $5,456,000.00 01-19-2018 Retreat minutes Page - 6 - bers Davis and ]Kiser left the n ennn Councilmember Kiser returned at 12: Discussions continued regarding the Councilmember E Councilmember La • What Councilmember Kiser left at 1:42 p.m., m. we lost a quorum of council. ue? (No ranking Order) some require an investment were doing — (past doing away with Marsha office — cies) reing, hiring seasonal workers revenue challenges? - Down market - Unfunded mandates from state - 100% Veterans tax caps - Employee turn over - Crisis • Success in twenty years dialog 01-19-2018 Retreat minutes Page - 7 - Wrapping up, the role of leadership is to align the vision of the Council, the expectations of the community, and the resources of the organization (time, talent, and treasure) to achieve that vision and expectations at a resource cost that is acceptable. City Manager John .Kessel and Members of Council still present provided their wrap up comments. Adjournment Mayor Carpenter adjourned the meeting at 2:11 p.m. R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary 01 -19 -2018 Retreat minutes Page - 8 - MINUTES SPECIAL CALLED MEETING January 19, 2018 A Special Called Meeting was held by the Schertz City Council of the City of Schertz, Texas, on January 19, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Brian James City Attorney Charlie Zech City Secretary Brenda Dennis Mayor Carpenter called the regular Texas. (Mayor Carpenter) Mayor Carpenter the United States Mayor C 2. Discussion and but not limited to an txecuuv( commentary elected offic to Assistant, the at 6:00 p.m prayer followed by the pledges of allegiance to the flags of the City Council Code of Ethics, including Conduct Rules ". (Mayor Carpenter) - eferred everyone to Page 4 Section 2 regarding confidentiality of in executive session. In the Open Meetings Act, there is no reference to )n " Ahere is only reference to Closed Sessions. Executive Sessions and Executive Session only appears in the Attorney General's guide for the Open Meetings Act. In part, to be cleaner, he stated he was going to make a motion to change this language and make it effective immediately this evening, even though it may need to be codified later in a resolution or ordinance and delete the word executive throughout and make some changes. Item No. 2, confidentiality of information shared in closed session; he is proposing to do new language at this time. Councilmembers should keep all matters discussed in closed session confidential. Any councilmember who violates state law with regard to the conduct of closed sessions shall be deemed to have violated the codes. He 01 -09 -2018 Minutes Page - i - asked if there was a second to his motion. Councilmember Larson seconded the motion. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no one voting no. Motion passed. Hearing of Residents Mayor Carpenter recognized the following individuals who spoke: • Mr. Tim Brown, 1109 Drayton, who spoke in support of City Manager John Kessel. • Mr. Glen Outlaw, 3729 Forsyth Park, who spoke in support of Mr. Kessel and asked Council to consider minimizing future closed sessions and vague,wording. • Mrs. Maggie Titterington, 10217 Ivy Horn, who spoke in support ,pf Mr. Kessel and asked why did we have to call a special session instead cifdoing'this at a regular meeting. • Mr. Jeff Womack, 2944 Mineral Spring, who requested that information regarding the cost /expense of holding this special nice eting `tonight be made available to :the citizenry behind him through an upcoming city council meeting vj ,an itemized list. He also spoke in favor of Mr. Kessel's work as a city manager and what a great city Schertz is. • Mr. Brent Bolter, 2633 Clover Brook Lane, who spoke about knowing about circumstances involving closed doors meetings /secrecy, etc. He wonders if there are political agendas being played out here and other outsid influences. He is concerned. He would like to see more openness in this local government. • Mr. Jim King, 3765 Limestone Mesa, who spoke about structure and accountability. He supports Mr. Kessel,,, He feels to have this, special meeting with essentially no notice and no information is wrong on 6incil's part. • Mr. Robin Thompson, 967 ak Ridge, who spoke about the short notice of scheduling and then rescheduling the, special called meeting .which creates a perception of urgency and secrecy, backroom politics and rushed judgement. He believes there is nothing to warrant this mceting: He suspectsAhis meeting is Based on the personal bias and subjectivity of a minority of council rather,thttu objectivity. • Mr. Mark Roberts;, 43,00 Spanish Oak, who stated he is a long time resident and business owner. He spoke in favor of Mr. Kessel and the growth our city has enjoyed under his leadership. He is a auality individual. • Mr. GreHowell, 2525' Pillory Pointe, who stated he actually took the time to research the accomplishments Mr. , Kessel has had during his time with the city and it is very impressive. He wonders by there was a special session called to review his appointment. He feels there is a persobal agenda being generated by certain members of Council, which is a shame. He hopes the citizens remember this at the next election. • Mr. Grumpy Azzoz, 528 Wayward Pass, who stated he is sorry to hear about three Councilmembers being attacked for calling for this meeting. There is regret from a lot of people regarding the affordable housing that did not take place because it would have benefited local taxpayers and businesses. To be actively involved, people need to come here and listen to the meetings. Sometimes change is good. Council needs to make the right decision. You are making a decision tonight for 35,000 citizens and the local businesses. Vote right; you understand. Change is not bad, it could be for the good. 01 -09 -201.8 Minutes Page - 2 - • Mr. Dana Eldridge, 2628 Gallant Fox Drive, who stated he thinks we are going in a circle now and things are going faster and faster (i.e. Hurricane Harvey, Tornado in the Dallas area). He thinks there is either a personal or private agenda that is trying to be forced causing the city to go in a circle. You have to go forward without personal agendas. The citizens of Schertz are getting tired of it. We were progressing, but not anymore now. • Mr. Roy Richard, 341.2 Estates Drive, who stated he had the pleasure of knowing the seven people in the pictures behind Council. What is great about the city is that the right people have come to the front at the right time. Each one had a vision and built on it and moved the city forward. They were always motivated, not by personal h'ias or personal agendas; simply, what is in the best interest of our city? This Council's"legacy will be decided in this room this evening. Mr. Kessel is the best city manager we -' ever had. Mayor Carpen ter m oved back to Item 2 of th e agen da. Mayor Carpenter convened. into closed session at 6:48 p.m. Mayor Carpenter reconvened into regular session at 9:48 p.m. la. Take any action based on discussions held in closed session under Agenda Item 1. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Crawford that the Mayor request Mr. Kessel's resignation effective Friday, January 26, 2018. The vote was Mayor Pro -Tem Edwards, Councilmembers Davis, Kiser and Crawford voting for and Councilmembers Gutierrez, Larson and Scagliola voting no. Motion passed. Mayor Carpenter asked if there was any need to continue with the rest of the agenda. There were no requests from Council to continue. 01 -09 -201.8 Minutes Page - 3 - Adjournment As there was no further business, Mayor Carpenter adjourned the meeting at 9:50 p.m. ATTEST: Brer Michael R,,, Carpenter, Mayor 01 -09 -2018 Minutes Page - 4 - MINUTES REGULAR MEETING January 23, 2018 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on January 23, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Brian James City Attorney Dan Santee City Secretary Brenda Dennis Mayor Pro -Tem Cedric Edwards Councilmember Ralph Gutierrez Councilmember David Seagliola Councilmember Bert Crawford City Manager John Kessel Executive- birector Dudley Wait Assistatit,to the City Manager Sa Mayor Carpenter called the regular meeting to order at 6:02 p.m Texas. (Councilmember • Introduction of the Student Mayors and Student Councilmembers for the Day. Dobi r. High, 8th Grade Symantha Noel and Corbett Jr. High, Stn - ,Student Council mbers . - Dobie Jr. High, 7th Grade Okikijesu Adejuyigbe and Corbett Jr. High, 7th Grade 'Kassen Dilworth Mayor Carpenter recognized City Secretary Brenda Dennis who stated this is the third year this program has been in place in conjunction with the school district introducing city government with our 7th and 8th grade students. She asked each student to introduce themselves and briefly explain to the audience what they ]earned from the experience. Each student shared their experience and what they had learned. Mayor Carpenter and City Manager John Kessel came forward and along with City Secretary Brenda Dennis and SCUCISD Student Coordinator Rebecca Williams presented certificates and plaques to each student in recognition of their participation. 01 -23 -201.8 Minutes Page - 1 - Presentation • Certificates of Recognition from SCUCISD for facilitating the City of Schertz Student Mayor /Student Council for the Day program. (R. Williams) Mayor Carpenter recognized City Secretary Brenda Dennis whc stated she and Officer Lafitte attended a school board meeting on December 19, ,2,017 and were presented with certificates for city staff /council members in recognitiop fair ,our continuous partnership with the School District for facilitating the City of Schertz Mayor and City Council for a day program. Those receiving a certificate of appreciation were: PD Special Projects Officer Helen Lafitte, City Manager John IKssel, Mayor' Michael Carpenter, Councilmember Cedric Edwards, Councilmember Mark Davis, Councilmember Ralph Gutierrez, Councilmember Scott Larson, Councilmember David Scagliola; Councilmember Angelina Kiser, Councilmember Bert Crawford„ Fire "bief, Kade Long-,, Police Chief Michael Hansen, EMS Director Jason Mabbitt, andCity'Secretary Brenda Dennis. Ms. Dennis thanked everyone stating this program could not go on with everyone's support and participation. Ms. Rebecca Wil iam also thanked everyone for giving their students a once in a lifetime opportunity to come and learn about local government. Mayor Carpenter concluded by thanking the students for their interest and participation. He recessed the meetinigt x;12 p.m. to allow the students to either take more pictures or exit with their parents'. Mayor Carpenter reconvened the regular meeting at 6:18 p.m. 30 Year Service Recognition to Kirk Tiinke, Fire Battalion Chief (J. Kessel) Mayor Carpenter, stated this ifenn will be rescheduled to a later date. Events and • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) Mayor Carpenter recognized Executive Director Dudley Wait who provided the following announcements: Saturday, February 3rd Star party 6:00 — 9:00 PM Crescent Bend Nature Park, 12805 W. Schaefer Road 01 -23 -201.8 Minutes Page - 2 - Everyone is invited to view Venus, Jupiter, Saturn, and Uranus. Volunteers from the San Antonio Astronomical Association will have their telescopes available for visitors to get a peek at these natural wonders. The event is free. For more information, contact the Parks and Recreation Department at X 1850. Tuesday, February 6th City Council Meeting 6:00 pm Council. Chambers Thursday, February 8th Northeast Partnership Meeting 11:30 am Olympia Hills golf Course and Conference Center Thursday, February 8th Kerr Country Trail Riders 11:30 am Pickrell Park Tuesday, February 13' City Council Meeting 6:00 pm Council. Chambers Monday, February 19' who stated he had no stated the International City- County in San Antonio last fall. He read Mr. ployment accomplishments through the years from an award Mr. conference recognizing 25 years of service to local government. Mr. Kessel cane forward addressing and thanking Mayor Carpenter, City Council (present and past), the very welcoming community members of Schertz and the wonderful and hardworking members of city staff for seven amazing years of service. He stated this has been the highlight of his 25 -year career, making cities better places for people to live. He understands there can be uncertainty during times of change, and you can get caught up in the moment and forget to look to the future with a positive and hopeful heart. The city manager position serves at the will /pleasure of council and he knows that and believes in it whole heartedly. This was put in place in 1974 . by the people of Schertz when they adopted the home rule charter. He hopes everyone steps forward during this time of change with full effort and enthusiasm and continue to make the City of Schertz even better. 01 -23 -2018 Minutes page - 3 - He is proud of what we all accomplished together as a team and leaves with confidence that all the pieces are in place for a positive transition to the next chapter for all of us. May God bless each of you and the City of Schertz. Mr. Kessel left the Council Chambers. Hearing of Residents Mayor Carpenter recognized the following individuals who spoke: • Ms. Michele Tereletsty, 705 Marilyn Drive, who spoke about '`person of Schertz' always being the last one to speak during this section of the agenda,,.",, Also, Fridays may not be a good day to call special meetings in the future. She described observations of several members of Council that evening. She promised to advise them of more future Council observations. • Ms. Mary Burks, 3737 Pebble Beach, who thanked the members of Courti for recently voting to have one of the parks in the city narnet after her, She presented a book to Mayor Carpenter about a town in Georgia — Union Town 'Georgia that is just like Schertz. Ms. Mynette Benedict 3438 Meadow Head, who thanked the Council, the Mayor, the for er City Manager and the citizens. She is here tonight on behalf of herself to thank them all for Their years of service. She appreciates their support in their mission at the housing authority in the local area. She has been here 15 years and her time working with Mr. Kessel has ''been a wonderful, opportunity. She spoke of the founding fathers of the community arid-said they were hoping to keep our reputation. The housing authority depends a lot on the City of Schertz for cooperation and she feels that in the past they have had that and especially for Mr. Kessel who has meant a lot to them. She just wanted to tell him thank you and that his loss will be greatly felt. She hopes the Council will use their wisdom and guidance in their future decisions and that it will be based on the needs of our community and not politics. • Mr. Mark Moody, 2901 Bent Tree Drive, who was unaware of the Friday night meeting. He was disappointed in that and also the decision that was made. He feels the citizens opinions didn't matter. He is disappointed Mr. Kessel is not here for him to thank for the 01 -23 -2018 Minutes Page - 4 - work that he has done; he was very engaged, visible and accessible. He thinks the city will suffer some loss because of it. His confidence in Council right now is shaken. • Mr. J. R. Rhoades, 609 Marilyn, who spoke about the recent removal of yard sale permit requirements; he thanked them for that. He also spoke about the Rules of Conduct and that our Council has recently been discouraging Facebook postings and personal opinions by our local elected officials (i.e., Councilmembers, City Board Members). He feels that because we are all private citizens as well, we should all be able to exercise our right to engage in this activity freely. • Mr. Jeff Womack, 2944 Mineral Springs, who stated he had an opportunity to thank Mr. Kessel for his service earlier this evening. Business wile be disrupted for a long time as this is not a quick fix. He spoke about the expense of the severance package for Mr. Kessel and hiring a new manager. He brought a case of water aas a gift to Council to replace all the bottles of water he may have consumed in the past at city council meetings, • Mr. Dana Eldridge 2628 Gallant Fox Drive, who spoke about Friday evening's decision to force the resignation ,cif the City Manager. He feels it was a poor decision. Many citizens spoke well of the City Manager. There is a lot of hurt and sadness for many citizens, Mr. Kessel's family, etc. - -and the city's reputation is declining. Allegations, petty, personal charges aid gut feelings, nothing with a valid nature, reflects arrogance in our leadership. • Mr. Robin Thompson, 967 Oak Ridge, read a letter he had prepared addressed to Mayor Carpenter. The letter requests an item be added to an upcoming agenda of the Council soon. He requests that a complete financial accounting of the Council's decision be undertaken and updated by the City staff on a monthly basis to the Council and residents. The letter also requests the name of the city fund(s) that is paying for this expense and what programs are being defunded in order to pay for the Council's decision. • Mr. William Boynton, 619 Mitchell Ave, who stated he has been here since 1989. H has never once complained about his property taxes. We have a quality of life here that is quite unique and worth paying for. He thanked Councilmember Larson for answering some 01 -23 -2018 Minutes Page - 5 - questions he had. Councilmember Edwards answer was we can't talk about it. Apparently, it is expected for citizens to pay their taxes but not entitled to answers. He is disappointed and feels Council really doesn't care about what he thinks or what anyone else thinks. • Ms. Cyndi Pressler, Legacy at Forest Ridge, who stated she is not a citizen of Schertz, but she spends almost seven days a week working on behalf of your citizens and their elderly parents, adult children and grandchildren. Millennials own the company she works for. She feels she is a good judge of character. It has not failed her yet. You serve the public, not your own self. - interest; close your ears to pettiness. Thank you, Jahn Kessel. I'm sorry you are not here. He is an extreme gentleman, high integrity. • Ms. Michelle Womack, 2944 Mineral Springs, who had" just intended to come and thank Mr. Kessel. She thinks he is a great person. She doesn'tknow ofnyone who had anything negative to say about him or his performance for ctnr City. The peopl she knows are upset and angry and they want to know why he had to be removed. She appreciates those councilmembers who took her phone calf end talked with her. She hopes," that those councilmembers who still have not responded to any citizens inquiry do sa, citizens need to know what is going on in the city; it is their right t1 know:` She is currently waiting for records. Before the city hires anyone else, she doesn't want to see anyone fired over coffee and water, even if it wasn't the onireason. She also spoke about social media posts. She finds this an embarrassment and thinks we can and should do, better. Workshop Councilmember Gutierrez made 'a motion to appoint Councilmember Scagliola as the next Mayor Pro -Tem. Councilmember Larson made a second to the motion. The vote was 4 -3 -0 with Councilmembers'Gutierrez, Larson, Scagliola, and Davis voting yes and Mayor Pro -Tem Edwards, Councilmembers Kiser and Crawford voting no. Motion Passed. Mayor Carpenter confirmed with City Secretary Brenda Dennis that at the next meeting which will be in February, they will perform the transition. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 01 -23 -201.8 Minutes Page - 6 - 1. Minutes — Consideration and /or action regarding the approval of the minutes of the regular meeting of January 9, 2018. (J. Kessel /B. Dennis) 2. Ordinance No. 18 -S -01 — Consideration and or action on a request to rezone approximately 27 acres of land from Pre - Development District (PRE) to Apartment/Multi- Family Residential District (R -4) located about 1,500 feet northeast of the intersection of FM 1518 and IH -10. Final Reading (B. James /L. Wood/ B. Cox) ORDINANCE NO. 18 -S -01 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING' MAP BY REZONING APPROXIMATELY 27 ACRES OF LAND FROM PRE- DEVELOPMENT DISTRICT (PRE) TO APARTMENT /MULTI - FAMILY RESIDENTIAL DISTRICT (R -4). 3. Ordinance No. 18 -S -02 - Consideration and or action on a request to rezone approximately 11 acres of land from Single - Family Residential District (R -1) to Neighborhood Services District (NS) located approximately 170 feet southeast of the intersection of FM 3009 and Wiederstein Road. Final Reading (B. James /L. Wood/ E. Grobe) ORDIN AN ORDINANCE BY THE CITY COUNCIL I OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY lI ACRES OF LAND FROM SINGLE - FAMILY RESIDENTIAL, (R -1) TO NEIGHBORHOOD SERVICES DISTRICT (NS). 4. Ordinance N4. , I8 -S -0 - ��Considerati6n and or action on an amendment of Part III, Schertz Codes ' of Ordinan e i, Unified Development Code (UDC), Article 10, Section 1.10.4 Schedule cif Off - Street Parking Requirements. Final Reading (B. James /L. Woad/ E. Grobe) ORDINANCE NO. 18 -S -03 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING PART III, SCHERTZ CODE OF ORDINANCES, THE UNIFIED DEVELOPMENT CODE (UDC) ARTICLE 10, SECTION 21.10.4 SCHEDULE OF OFF- STREET PARKING REQUIREMENTS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE 5. Ordinance No. 18 -S -04 - Consideration and /or action on an amendment of Part III, Schertz Codes of Ordinances, Unified Development Code (UDC), update "Director of 01 -23 -2018 Minutes Page - 7 - Development Services" and to remove "Development Services Department ". Final Reading (B. James /L. Wood/ E. Grobe) ORDINANCE NO. 18-S-04 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING PART III, SCHERTZ CODE OF ORDINANCES, THE UNIFIED DEVELOPMENT CODE (UDC), UPDATE "DIRECTOR OF DEVELOPMENT SERVICES" AND TO REMOVE "DEVELOPMENT SERVICES DEPARTMENT".; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE Closed Session Mayor Carpenter 13. City Council 'will. meet Government Code, Pers City Manager. Mayor Carpenter reconverted in 13a. meeting dt 7:27p.m. into closed session. closed session: under section 551.074 of the Texas Matters to,,, deliberate the appointment of an acting lar Session at 7:40 p.m. held in closed session under Agenda Item 13. Mayor 'Carpenter recognized Councilmember Davis who made a motion to appoint Mr. Brian James as, the Acting City Manager seconded by Councilmember Crawford. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagli©la, Kiser and Crawford voting for and no one voting no. Motion passed. Mayor Carpenter requested that Mr. James join Council on the dais. Mayor Carpenter moved back to Item 6 on the agenda. 01 -23 -201.8 Minutes Page - 8 - 6. Resolution No. 18 -R -07 — Consideration and /or action approving a Resolution authorizing the Advanced Funding Agreement from TxDOT for the Schertz Pedestrian Routes and Bike Lanes project. (B. James /L. Shrum) RESOLUTION NO. 18 -R -07 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN ADVANCE FUNDING AGREEMENT FOR A TRANSPORTATION ALTERNATIVES SET - ASIDE PROGRAM PROJECT KNOWN AS SCHERTZ PEDESTRIAN ROUTES & BIKE LANES PROJECT. Mayor Carpenter recognized Assistant Parks Director Lauren Shrum who provided a map of the area she would speak of. This is a project with TxDOT as they are the distributor of the Federal Transportation Funds the city needs to enter into this agreement to receive those funds for this project. There were no questions /comments from Council. 7. Boards, Comirisions and Committee Member Appointment Consideration and/or action appointing I I , LaDouna Bacon as a're' ular member to the Planning and Zoning Commission. (Mavor /Council/B: Dennis) Carpenter- :recognized, City Secretary Brenda Dennis who stated the Interview ittee met and interviewv , tie candidates and voted unanimously to appoint Ms. Bacon board vacancy, Mayor Cpenter recogtized Councilmember Davis who made a motion to approve the appointment of Ms. LaDonna Bacon as a regular member to the Planning and Zoning Commission seconded by Councilmember Crawford. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser, and Crawford voting for and no one voting no. Motion passed. 8. Appointment of an Interim City Manager — Discussion and possible action regarding the appointment of an Interim City Manager. (Mayor /Council) Mayor Carpenter stated we already addressed this item earlier. No further action was taken. Mayor Carpenter moved to Item 12 of the agenda. 01 -23 -201.8 Minutes Page - 9 - Closed Session Mayor Carpenter recessed the regular meeting at 7:44 p.m. into closed session. 1.2. 1.4 City Council will meet in closed session under section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to del berate the offer of a financial or other incentive to a business prospect. • Project E -037 • Project E -038 City Council will meet in Government Code, regarding severance for Mr. Kessel. closed session Consultation Mayor Carpenter reconvened into Regul 12a. Take any action. No action was U 14a. Take any action. Mayor Carpenter 'statt which were added by these this evening but i responses from Counc 551.071 of the Texas Attorney to discuss the under Agenda Item 12. ed session under Agenda Item 14. ouncilmoimer Gutierrez who made a motion, seconded by the compensation severance package for Mr. Kessel not to !vote was unanimous with Mayor Pro -Tem Edwards, -rrez, Larson, Scagliola, Kiser and Crawford voting for passed. we would go back to our regular order of business; items 9, 10, and 11, ms elf mostly as placeholders. He didn't have a need to address any of council wished to take up any of them he would do so. Since there were no he moved on to the Roll Call Vote. 9. Discussion and possible action regarding the City Council Code of Ethics, including but not limited to the section titled "Ethical Conduct Rules ". (Mayor Carpenter) 1.0. Discussion and possible action regarding the City Council Rules of Conduct and Procedure, including but not limited to the Code of Conduct; Article 2, section 2.2.13; Article 2, section 2.5; and Article 3, section 3.5. (Mayor Carpenter) 01 -23 -201.8 Minutes Page - 10 - 1.1. Discussion and possible action regarding the City Charter, its individual and several provisions and possible interpretation(s) and /or clarifications by the City Council, including but not Limited to Article 4, Section 4.07, Prohibitions; and Section 4.08, Powers of the City Council. (Mayor Carpenter) Roll Call Vote Confirmation City Secretary Brenda Dennis provided the roll call votes for the W and 14a. Requests and Announcements 1.5. Announcements by City Manager. Mayor Carpenter recognized Acting City Manager Bri of good folks working at the city and committed t4 the continue to work together to move the city forward, 1.6. Requests by Mayor and Councilm embers that agenda. ames who r and rest Item, Items 1 -7, 13a are a lot will all on a future City Council Carpenter asked Councilrrember Crawford what you are asking is to engage a third assist us in the process' of hiring a new City Manager. Councilme `fiber Crawford stated a third -party attorney. Mayor Carpenter stated that he doesn't necessarily "think it would be an attorney but let's put on a future agenda a discussion for the 'City Council to decide whether or not we would like to engage a third - party firm to assist us in our search for a new City Manager, he thinks that is appropriate. Councilmember Crawford stated specifically an attorney certainly someone that knows more than they know. Mayor Carpenter stated that he doesn't see a need to engage a separate counsel; there are lots of firms out there that work with, whether it be private sector firms or cities, that can help doing a search and finding the right person. If you are saying particularly you want to engage outside counsel outside of our city attorney, then that's different. He just needs to understand. 01 -23 -201.8 Minutes Page - 11 - Councilmember Crawford stated that we can discuss some of those issues. We don't have much experience on Council, certainly the members here, he believes you do (Mayor) and maybe Councilmember Scagliola, but it has been a while and he is concerned about trying to make sure we do things correctly and have things set up. Mayor Carpenter stated that definitely there are firms out there that specialize in this action. So, let's have a discussion and possible action by the City Council to decide whether or not we want to engage a third -party firm to assist us in their search f6r ,a new city manager. He confirmed with the City Secretary to put it on the next age nda as time is of the essence. Mayor Carpenter recognized Councilmember complete transparency to our citizens, he regl Fridays for every Tuesday to include the therc no scheduled meeting, the only item to be pb scheduled City Meeting will take place this T citizens are informed and will not be surprised Mayor Carpenter stated he thinks the way to do that is:16 have an item on the next agenda for discussion and possible action , with, regard to the city (puncil's master calendar and meeting notification procedure. 17. Announcements by 1V Vnts attended and to be attended and Liaison Assignments (see assignments below) .vents attended and to be attended by City employees by community volunteers ognized Councilmember Davis who stated as a reminder, there is a ttee meeting immediately following the current council meeting Mayor Carpenter recognized Councilmember Gutierrez who stated this Saturday is the Health and Wellness event at the Civic Center. Mayor Carpenter recognized Councilmember Larson who stated he had a brief opportunity to attend the Student Mayor /Council Program today. He thanked City Secretary Brenda Dennis for putting this program together. 01 -23 -201.8 Minutes Page -12 - Mayor Carpenter recognized Councilmember Scagliola who stated this has been a very challenging week for everyone. For the record, when Mr. Kessel was hired as the City Manager, he was given a simple mandate: Take the City of Schertz to the next level. He not only did that, he exceeded expectations. He has and will continue to have the utmost respect for Mr. (John) Kessel, both professionally and personally. He conveyed that to him earlier this week and he thanked him for a job well done. Additionally, he thanked City Secretary Brenda Dennis for coordinating the Student Mayor /Council for the Day program. Mayor Carpenter recognized Councilmember Crawford who also thanked City Secretary Brenda Dennis for all she does for the Student Mayor / Coneil for the Day program. He also thanked Engineer John Nowak for doing a fine job explaiing to him the paving work being done on Live Oak Road and answering all his questions. Mayor Carpenter stated he will be providing the City Secretary with the letter that was given to him by Mr. Robin Thompson, so s1 �"oan provide copies to the re t of�Council so that they can consider his request for a future agenda item. Mayor Carpenter took a brief moment to ask the city Attorney a question which was: If they could fix Mr. James compensation, during the time he works as the acting city manager. He asked City Secretary Brenda Denn,towork with City Attomey.Dan Santee to put this as an item on the next agenda. Mayor Carpenter recogn Womack and others he that those documents ha-, some type of legal opini time. ATTEST: Brenda Dennis, City Secretary Mayor Pro -Tern Edwards ' cvho stated he wanted to let Ms. asked him what went: bn in the closed session last Friday, ,n given to City Attorney Dan Santee and as soon as they get )out that, he will be happy to answer their questions at that 01 -23 -2018 Minutes Page -13 - adjourned the meeting at 8:58 p.m. Michael R. Carpenter, Mayor Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: February 6, 2018 Department: Mayor /Council Subject: Ordinance No. 18 -M -06 — Ordinance amending the City Council Code of Ethics by revising Section 2 Confidentiality of Information Shared in Closed Session a and b. Final Reading At the Special. Council meeting of January 1.9, 2018, . Mayor Carpenter referred everyone to Page 4 Section 2 regarding confidentiality of information shared in executive session. In the Open Meetings Act, there is no reference to an Executive Session; there is only reference to Closed Sessions. Executive Sessions and commentary about Executive Session only appears in the Attorney General's guide for elected officials for the Open Meetings Act. He stated in part, to be cleaner, he was going to make a motion to change this language and make it effective immediately this evening, even though it may need to be codified later in a resolution or ordinance and delete the word executive throughout and make some changes. Item No. 2, confidentiality of information shared in closed session; he is proposing to do new language at this time. Councilmembers should keep all matters discussed in closed session confidential. Any councilmember who violates state law with regard to the conduct of closed sessions shall be deemed to have violated the codes. This item was seconded by Councilmember Larson and the vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no one voting no. Motion passed. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve Ordinance No. 18 -M -06 final reading. ATTACHMENTS Ordinance No. 18 -M -06 Revised Council Code of Ethics ORDINANCE NO. 18 -M -06 AN ORDINANCE BY THE CITY OF SCHERTZ, TX AMENDING CITY COUNCIL CODE OF ETHICS; AMENDING SECTION 2 CONFIDENTIALITY OF INFORMATION SHARED IN EXECUTIVE SESSION, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Schertz has previously adopted a Code of Ethics; and WHEREAS, the City Council through its action taken on January 19, 2018 . desires to update the existing City Council Code of Ethics Section 2 "Confidentially of Information shared in Executive Session; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend, update, and clarify the Code of Ethics as they relate to dealing with the closed meetings. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. That the City Council Code of Ethics Section 2 be amended as follows: a. Council member should keep all matters discussed in P.;, *e6,u4,�e closed session confidential. b. Any Council member 4,h,, e psotn iu ldeeadtring auve e who is found to have violated state law with regards to the conduct of closed sessions shall be deemed to have violated the Codes. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 19TH day of January 2018. PASSED, APPROVED and ADOPTED ON SECOND READING, the 6th day of February 2018. Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (Seal of City) ORDINANCE NO. 18 -M -06 AN ORDINANCE BY THE CITY OF SCHERTZ, TX AMENDING CITY COUNCIL CODE OF ETHICS; AMENDING SECTION 2 CONFIDENTIALITY OF INFORMATION SHARED IN EXECUTIVE SESSION, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Schertz has previously adopted a Code of Ethics; and WHEREAS, the City Council through its action taken on January 19, 2018 . desires to update the existing City Council Code of Ethics Section 2 "Confidentially of Information shared in Executive Session; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend, update, and clarify the Code of Ethics as they relate to dealing with the closed meetings. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. That the City Council Code of Ethics Section 2 be amended as follows: a. Council member should keep all matters discussed in closed session confidential. b. Any Council member who is found to have violated state law with regards to the conduct of closed sessions shall be deemed to have violated the Codes. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 19TH day of January 2018. PASSED, APPROVED and ADOPTED ON SECOND READING, the 6th day of February 2018. Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (Seal of City) CITE' UD City Council Code of Ethics Introduction The City Council Code of Ethics (the "Codes ") applies only to the members of the City Council: the Mayor, the Mayor Pro -Tem and the other City Council members. Furthermore, all provisions of the Codes apply equally to the Mayor, Mayor Pro -Tem and City Council members, who must follow the content of the Codes as well as the spirit. It is the policy of the City Council that all of its members shall abide by federal and state law. It is also the policy of the City Council that all of its members shall abide by the provisions set forth in the City Charter and all City ordinances and policies, including the Codes. Purpose By adopting these Codes, Council members commit to: • transparent and accountable governance; • honest, fair and respectful dealings with fellow Council members, City staff, and the wider community; and • working together to deliver the best outcomes for the long -term interests of the City. These standards, together with the ongoing requirement for Council members to abide by Council policies, as they change from time to time, will ensure that public trust and confidence in the City Council is enhanced. Limitations The Codes are intended to support, explain or otherwise clarify the articles set forth in the City Charter or to exercise the specific right given to the City Council in the City Charter in Article III, Section 3.01 and Article IV, Section 4.08, to exercise its governmental powers. Nothing in the Codes is intended to contradict or supersede the City Charter or state law. Procedure Council Member and Board. Committee or Commission. Member Interactions a. City boards, committees and commissions are formed in order to provide independent recommendations to Council and, in the case of some commissions, to conduct hearings in order to make determinations, which may or may not be subject to appeal to the Council. 2. Council Members Serving as Council Liaisons a. A Council liaison is a Council member who is specifically assigned to be the liaison between the City Council and a board, committee or commission. The Page 1 CITE' 2-6-18 Final primary role of the liaison is that of facilitator of communications between the board, committee or commission and the Council. A Council member who is appointed to sit as a member of a board, committee or commission is not a liaison for purposes of this policy. b. A Council liaison shall facilitate communications between the board, committee or commission and the Council. The liaison should not be an advocate for the board, committee or commission, give direction to a board, committee or commission or influence a decision of a board, committee or commission. The liaison may, however, assist and provide guidance to a board, committee or commission with their work plans or agendas. c. A Council Liaison Acts as the: i. Spokesperson on behalf of the Council when so directed by the Council. ii. Contact person, if the board, committee or commission (or an individual board, committee or commission member) wants such a channel of communication. iii. Council representative present to identify procedural and structural issues relating to the effective functioning of the board, committee or commission for Council. d. Council Liaison Participation. Expectations: i. Attendance is discretionary with the Council member. Attendance as a liaison at a board, committee or commission meetings is not required. ii. Liaisons shall have no vote on the board, committee or commission. iii. Liaison attendance at board, committee or commission retreats is discouraged unless attendance is requested by the board, committee or commission. iv. Liaisons do not have a right to be in attendance at board, committee or commission closed sessions and shall abstain from attending such closed sessions unless invited to attend by the collective board, committee or commission. Ethical Conduct Rules 1. Ethical Conduct Rules for all City Council Members a. During City Council meetings, City Council members shall assist in preserving order and decorum and shall neither by conversation or otherwise delay or interrupt the proceedings nor refuse to obey the orders of the presiding officer or the rules of the City Council. Page 2 2-6-18 Final primary role of the liaison is that of facilitator of communications between the board, committee or commission and the Council. A Council member who is appointed to sit as a member of a board, committee or commission is not a liaison for purposes of this policy. b. A Council liaison shall facilitate communications between the board, committee or commission and the Council. The liaison should not be an advocate for the board, committee or commission, give direction to a board, committee or commission or influence a decision of a board, committee or commission. The liaison may, however, assist and provide guidance to a board, committee or commission with their work plans or agendas. c. A Council Liaison Acts as the: i. Spokesperson on behalf of the Council when so directed by the Council. ii. Contact person, if the board, committee or commission (or an individual board, committee or commission member) wants such a channel of communication. iii. Council representative present to identify procedural and structural issues relating to the effective functioning of the board, committee or commission for Council. d. Council Liaison Participation. Expectations: i. Attendance is discretionary with the Council member. Attendance as a liaison at a board, committee or commission meetings is not required. ii. Liaisons shall have no vote on the board, committee or commission. iii. Liaison attendance at board, committee or commission retreats is discouraged unless attendance is requested by the board, committee or commission. iv. Liaisons do not have a right to be in attendance at board, committee or commission closed sessions and shall abstain from attending such closed sessions unless invited to attend by the collective board, committee or commission. Ethical Conduct Rules 1. Ethical Conduct Rules for all City Council Members a. During City Council meetings, City Council members shall assist in preserving order and decorum and shall neither by conversation or otherwise delay or interrupt the proceedings nor refuse to obey the orders of the presiding officer or the rules of the City Council. Page 2 CITE' b. During City Council meetings, a City Council member desiring to speak shall . address the chair and, upon recognition by the presiding officer, shall confine discussion to the question under debate, avoid discussion of personalities and indecorous language, and refrain from personal attacks and verbal abuse. c. During City Council meetings, a City Council member desiring to question the administrative staff shall address questions to the City Manager, who shall be entitled either to answer the question(s) or designate a member of City staff. Such designation may occur at any time, including prior to a City Council meeting. City Council members shall not berate nor admonish staff members. d. During City Council meetings, a City Council member, once recognized, shall not be interrupted while speaking unless called to order by the presiding officer, to raise a point of order, procedure or privilege, or unless the speaker chooses to yield to questions from another member. If a City Council member is called to order while speaking, that member shall cease speaking immediately until the question of order is determined. If ruled to be in order, the member shall be permitted to proceed. If ruled to be not in order, the member shall remain silent or make additional remarks so as to comply with rules of the City Council. e. During City Council meetings, City Council members shall confine their questions to the particular matters before the assembly, and in debate, shall confine their remarks to the issues before the City Council. f, During City Council meetings, when there is more than one speaker on the same subject, City Council members will delay their comments until after all speakers on the subject have been heard. g. Council members shall clearly state when he /she has been directed by Council to speak on behalf of the City Council at the meeting of any board, committee or commission. All other commentary offered before a board, committee or commission is deemed to be the personal opinion of the Council member. h. Council members shall not speak on behalf of the Council at any place or time unless they have been so directed by the body of the City Council. Any commentary offered at any time, in public or otherwise, is deemed to be the personal opinion of the City Council member speaking. Page 3 b. During City Council meetings, a City Council member desiring to speak shall . address the chair and, upon recognition by the presiding officer, shall confine discussion to the question under debate, avoid discussion of personalities and indecorous language, and refrain from personal attacks and verbal abuse. c. During City Council meetings, a City Council member desiring to question the administrative staff shall address questions to the City Manager, who shall be entitled either to answer the question(s) or designate a member of City staff. Such designation may occur at any time, including prior to a City Council meeting. City Council members shall not berate nor admonish staff members. d. During City Council meetings, a City Council member, once recognized, shall not be interrupted while speaking unless called to order by the presiding officer, to raise a point of order, procedure or privilege, or unless the speaker chooses to yield to questions from another member. If a City Council member is called to order while speaking, that member shall cease speaking immediately until the question of order is determined. If ruled to be in order, the member shall be permitted to proceed. If ruled to be not in order, the member shall remain silent or make additional remarks so as to comply with rules of the City Council. e. During City Council meetings, City Council members shall confine their questions to the particular matters before the assembly, and in debate, shall confine their remarks to the issues before the City Council. f, During City Council meetings, when there is more than one speaker on the same subject, City Council members will delay their comments until after all speakers on the subject have been heard. g. Council members shall clearly state when he /she has been directed by Council to speak on behalf of the City Council at the meeting of any board, committee or commission. All other commentary offered before a board, committee or commission is deemed to be the personal opinion of the Council member. h. Council members shall not speak on behalf of the Council at any place or time unless they have been so directed by the body of the City Council. Any commentary offered at any time, in public or otherwise, is deemed to be the personal opinion of the City Council member speaking. Page 3 CITE' i. Council members shall not speak to any board, committee or commission member on any matter that may come before the Council in a manner designed to influence the member. j. No Council member shall privately lobby any member outside of the meetings in an attempt to influence his or her individual vote. k. Any Council member who has testified on his or her own behalf or as a witness before a board, committee or commission on any administrative action which then comes to Council is disqualified from participating as a Council member on the matter only if there is a legal conflict of interest. 2. Confidentiality of Information. Shared in Closed Session a. Council members should keep all matters discussed in closed session confidential. b. Any Council member who is found to have violated State Law with regards to the conduct of closed sessions shall be deemed to have violated the Codes. 3. Individual Members of Council Providing Direction or Instruction to the Citv Manager or Staff a. Only the City Council, acting as a body, is permitted to provide direction and instruction to the City Manager, City Secretary, City Attorney or the City Judge (or Judges) regarding any matter confronting the City, whether policy - related or otherwise. b. No member of Council (specifically including the Mayor, the Mayor Pro -Tem and the individual Council members) shall, at any time, give individual instruction to, attempt to define policy for, or make any demand of the City Manager, City Secretary, City Attorney or the City Judge (or Judges) or any member of staff. c. No member of Council shall attempt to influence the City Manager, City Secretary, City Attorney, City Judge (or Judges) or any member of staff to circumvent City rules, policies or ordinances. Page 4 i. Council members shall not speak to any board, committee or commission member on any matter that may come before the Council in a manner designed to influence the member. j. No Council member shall privately lobby any member outside of the meetings in an attempt to influence his or her individual vote. k. Any Council member who has testified on his or her own behalf or as a witness before a board, committee or commission on any administrative action which then comes to Council is disqualified from participating as a Council member on the matter only if there is a legal conflict of interest. 2. Confidentiality of Information. Shared in Closed Session a. Council members should keep all matters discussed in closed session confidential. b. Any Council member who is found to have violated State Law with regards to the conduct of closed sessions shall be deemed to have violated the Codes. 3. Individual Members of Council Providing Direction or Instruction to the Citv Manager or Staff a. Only the City Council, acting as a body, is permitted to provide direction and instruction to the City Manager, City Secretary, City Attorney or the City Judge (or Judges) regarding any matter confronting the City, whether policy - related or otherwise. b. No member of Council (specifically including the Mayor, the Mayor Pro -Tem and the individual Council members) shall, at any time, give individual instruction to, attempt to define policy for, or make any demand of the City Manager, City Secretary, City Attorney or the City Judge (or Judges) or any member of staff. c. No member of Council shall attempt to influence the City Manager, City Secretary, City Attorney, City Judge (or Judges) or any member of staff to circumvent City rules, policies or ordinances. Page 4 CITE' UD d. Any member of Council may, of course, at any time, make requests of the City Manager, City Secretary, City Attorney or the City Judge (or Judges) or any member of staff for information, assistance, or other help as may be necessary, so long as no orders, threats, promises, intimidations, or ultimatums, explicit or implicit, are issued. e. The single exception to this rule is that in times of emergency lawfully declared by the Mayor, the Mayor may act independently as to matters of urgent need until a meeting of the Council, in quorum, can be called. f, Any member of Council giving individual instruction or making a demand of the City Manager, City Secretary, City Attorney or the City Judge (or Judges) or any member of staff, with the exception of times of emergency lawfully declared by the Mayor, during which time the Mayor may act independently until a meeting of the Council, in quorum, can be called, shall be deemed to have violated the Codes. 4. Citv Council Media Communication Guidelines a. Effective media relations best serves the City by providing accountability to the public and transparency of government, ensuring accurate information is conveyed to the public, establishing and maintaining an accurate public perception of the City; informing residents of City programs and services, and promoting the City's achievements, activities and significant events. b. Council Members and the Mayor have been elected to represent our community and are free to speak to the media on any subject. This policy and its included guidelines are intended to ensure that accurate consistent information is provided to the media and that City Council's integrity and professional image is preserved. C. Guidelines: 1. Council Members and the Mayor have the right to express personal opinions on any issue, but must make it clear that they are speaking for themselves, are not speaking in an official capacity for the City, and are not speaking on behalf of City Council, unless the position has been adopted by the City Council; 2. All conversations with a member of the media should be treated as on the record. 3. Where time permits City Council members and the Mayor should communicate with the City's Public Information Officer prior to interviews with the media; otherwise all interviews with a member of the media should be reported to the Page 5 CITE' UD Violations 2-6-18 Final City's Public Information Officer as soon as reasonably possible after the interview. 4. There are certain highly sensitive issues that may require greater discretion when speaking to media. These issues include: i. Legal issues, including liability issues and pending litigation; ii. Personnel issues, including those surrounding existing and former employees; iii. Questions that involve police or fire investigations; or iv. A community -wide situation or emergency. It is highly encouraged that City Council members and the Mayor contact the City Manager for any relevant information prior to commenting on such matters. 1. Violation of the Code of Ethics a. Council members are expected to abide by the Codes at all times. b. Any Council member not adhering to the Codes shall be in violation of said Codes. 2. Violations of Provisions of the City Charter a. Council members are expected to abide by the articles set forth in the City Charter. b. Any Council member who acts in violation of or in a manner inconsistent with the provisions of the City Charter shall be deemed to have violated the Codes. Page 6 Depending on the circumstances of alleged violations of law or policy, the Council may initiate an investigation of the allegations prior to the filing of a request for any of the actions described in this policy. Nothing in this policy shall preclude individual Council members from making public statements regarding such alleged conduct. In deciding whether or not to open an investigation (whether pursuant to these rules or pursuant to Article IV, Section 4. 10 of the City Charter), City Council should consider: a. whether a Council investigation may compromise other investigations regarding the same alleged actions, and, if the actions may result in criminal charges, whether the right of the accused Council member to a fair jury trial may be compromised by proceeding with an investigation; b. if persons involved in the allegations may choose to exercise their constitutional right against self - incrimination, which may limit the investigation's ability to present a full picture of alleged events; and c. how to ensure the protection of rights of those accused of violations of law or policy, those making such accusations, and those who have information regarding the accusations. At any point during any of the processes described in this policy, the Council may refer the matter, as appropriate, to the Bexar, Comal or Guadalupe County District Attorney, the Texas Elections Commission, or to another law enforcement agency, for investigation. Following such a referral, the Council may proceed with any actions it chooses to take under the provisions of the City Charter. Reporting Violations Any suspected violation or alleged violation by a Council member must be reported to the Mayor. Any suspected violation or alleged violation by the Mayor shall be reported to the Mayor Pro -Tem and the City Attorney. In the case of a City staff member making the report regarding a Council member, the report shall be made to the City Manager, who will then report it to the Mayor. Upon report, the City Manager and City Attorney will assist the Mayor (or the Mayor Pro -Tem regarding a report concerning the Mayor) in following the procedures addressing violations or alleged violations. Page 7 CITE' 2-6-18 Final Procedure for Conducting Inquiries The role of leading an inquiry of any Council member for any violation or alleged violation of this policy lies with the Mayor, Mayor Pro -Tem, and, if approved by Council, an independent attorney or investigator. If the Mayor is the subject of an inquiry, the Mayor Pro -Tem, or the next ranking official by seniority and, if approved by Council, an independent attorney or investigator will lead the inquiry. The City Attorney shall not conduct the investigation of any Council member. All Council members who are not the subject of an inquiry have a right to participate in the inquiry process regarding violations or alleged violations and their subsequent enforcement. Any member of the Council who is the subject of an inquiry shall have the ability to provide a written statement responding to the findings of the inquiry. Enforcement of Violations The members of City Council have the obligation to govern themselves responsibly in the enforcement of any violation of this policy. The objective for establishing rules of enforcement pertaining to this policy is to provide fair, consistent, concise, and efficient guidelines for the use of enforcement against violations of this policy. As a general matter, enforcement of this policy may be progressive, but circumstances may indicate that strong actions be taken immediately. Furthermore, Council is not bound to the enforcement guidelines of this policy, and should make decisions on a case -by -case basis. City Council, as a collective body, may change the order of the disciplinary steps listed below, or may choose not to use any step, depending on the circumstances under review. City Council members may take any appropriate disciplinary action including, but not limited to: • Cautioning • Cautioning is identified as a verbal reprimand due to a violation of the policy. The cautioning is only a verbal reprimand and shall not be recorded. • A cautioning shall only be administered in private by the Mayor with only one (1) member of Council present. If the Mayor is receiving the cautioning, it shall . be administered in private by the Mayor Pro -Tem with only one (1) member of Council present. • Correction. Page 8 CITE' UD • Correction is identified as a verbal reprimand due to multiple policy violations. The correction of any Council member, including the Mayor, will not be administered in writing and shall be conducted in accordance with the Open Meetings Act. • A quorum of Council plus one (1), including the corrected Council member, shall be present during the correction of another Council member. • The City Attorney shall be notified of the correction before the correction is administered and the City Attorney shall be present during the administration of the correction. • Censure • The act of placing a Council member under censure is an official and public reprimand of a City Council member by the body of the City Council for multiple and /or serious infractions against the City Council Code of Ethics. Therefore, City Council Members who are placed under censure are considered to be `not in good standing' with the body of the Council. • The censure of any Council member, including the Mayor, shall be administered in writing. • Censure may last up to sixty (60) days or as appropriately defined by City Council on a case by case basis. • At the end of the censure period, the censure has expired and shall not be extended. • A Council member placed under censure may return to a good standing status once their censure period has ended. • The body of the City Council may determine to end the censure period of a Council member prior to the conclusion of said period at their discretion. • All censure hearings shall be conducted in accordance with the Open Meetings Act. • Because censures are administered in writing, a censure must be publicly voted on in open session of City Council. The censure of any Council member must be passed by a 2/3 supermajority vote. Page 9 CITE' The following Members of Council have received and agreed to place their signatures on this adopted document this 6th Day of February 2018. Michael R. Carpenter, Mayor Mark Davis, City Council Place 1 Scott Larson, City Council. Place 3 David Scagliola, Mayor- Pro -Tem, City Council Place 5 Ralph Gutierrez, City Council Place 2 Cedric Edwards, Sr., City Council. Place 4 Angelina Kiser, City Council Place 6 Bert Crawford, City Council Place 7 Page 10 The following Members of Council have received and agreed to place their signatures on this adopted document this 6th Day of February 2018. Michael R. Carpenter, Mayor Mark Davis, City Council Place 1 Scott Larson, City Council. Place 3 David Scagliola, Mayor- Pro -Tem, City Council Place 5 Ralph Gutierrez, City Council Place 2 Cedric Edwards, Sr., City Council. Place 4 Angelina Kiser, City Council Place 6 Bert Crawford, City Council Place 7 Page 10 Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: February 6, 2018 Department: EMS Subject: Resolution No. 18 -R -03 - A Resolution by the City of Schertz authorizing contracts with Bound Tree Medical and Henry Schein, Inc. for EMS medical supplies. BACKGROUND EMS medical supplies range from • and airway supplies -• o are used on the majority of our calls. We have over 400 different items in every ambulance. addition, supplies are stored at all stations to re-stock our ambulances as supplies are used a we supply our i respond. The City issued a solicitation for proposals (RFP) from medical supply companies with experience in providing EMS medical supplies with the following requirements: Absolute Requirements: 1. All items will be ordered on an as- needed basis throughout the year, there shall be no supplier set minimum for order quantities. 2. The price quoted in response to this RFP shall remain constant for the full term of the agreement, cost increases will be allowed after l year and will only increase based on the Medical Consumer Price Index. 3. The supplier agrees to not charge for shipping and handling. 4. Payment for invoices will not be made until all items on each order are received and accepted by Schertz EMS. 5. All invoicing will reference the City's PO number. 6. Maximum turnaround time between order placement is two (2) business days 7. The supplier will send notifications of any back - ordered items and items that are on national back order. 8. The supplier will provide a web based inventory program at no extra charge. 9. The proposer shall fully explain its return and credit policy and procedures. 10. The City may, at its option, delete or add items or request a change to a comparable item at any time during the term of the agreement. 11. The supplier will replace any and all products which are determined to be defective or substandard. 12. The supplier will immediately notify the City of any product that is recalled. And the Preferred Requirements: 13. The supplier shall replace any expired item for a like product at no charge. 14. The supplier will not ship any item which expires within 20 months of the order. Three (3) EMS staff members (EMS Director, Operations Manager, EMS Supervisor) working in conjunction with the Purchasing Manager, carefully analyzed the six (6) proposals that were received. The proposals were judged in five (5) different categories: experience and qualifications, capability to perform all of the services required by the RFP, key personnel professional background, certifications, and experience in providing the requested services, respondents past performance and cost. After review, EMS recommends awarding contracts to Bound Tree Medical totaling no more than $1.50,000 and Henry Schein, Inc. totaling no more than $75,000 per fiscal year. This contract offers the opportunity for up to three (3), one -year extensions. FISCAL IMPACT Costs associated with these contracts will be funded from $300,000 of approved budgeted funds from account 280 - 521.200 Medical/Chemical Supplies. Staff recommends Council approve Resolution 18-R -03 authorizing the Acting City Manager to enter into contracts with Bound Tree Medical totaling no more than $150,000 and Henry Schein, Inc. totaling no more than $75,000 per fiscal year. ATTACHMENTS Resolution 18 -R -03 Contract with Bound Tree Medical Contract with Henry Schein, Inc. RESOLUTION NO. 18 -R -03 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING CONTRACTS WITH BOUND TREE MEDICAL AND HENRY SCHEIN, INC. FOR EMS MEDICAL SUPPLIES AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, Schertz EMS has a need to purchase EMS medical supplies; and WHEREAS, Schertz EMS solicited request for proposals from qualified vendors for EMS medical supplies; and WHEREAS, after analysis of the responses provided by each of the six (6) prospective vendors, City staff is confident that Bound Tree Medical and Henry Schein, Inc. can provide the best service at the best value; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Bound Tree Medical and Henry Schein, Inc. pursuant to the recommendation made by the EMS Department BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes contracts with Bound Tree Medical totaling no more than $150,000 and Henry Schein, Inc. totaling no more than $75,000, per fiscal year for EMS medical supplies. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 6th day of February, 2018 Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor M AMBULANCE MEDICAL SUPPLIES 17- E.MS -25 -0-01 Bound Tree Medical Henry Schein Inc. McKeeson Medical Surgical, Inc. Midwest Medical Supply Co., LLC Moore Medical, LLC. ABA Moore Medical, LLC. Alt-2 QuadMed Maximum Criteria Points Experience & Qualifications 15 13.75 14.00 13.00 10.25 11.75 11.75 N Respondents Proposed 25 21.25 22.00 19.50 1.8.75 1.6.75 16.75 Supply Plan ' Quality Assurance Plan 25 21.25 21.25 19.00 13.00 21.25 21.25 N Supply Chain Technology 15 14.25 13.25 11.25 10.75 13.00 13.00 I Cost Proposal 20 18.18 17.29 19.74 08.40 16.76 20.00 Total Score loo 88.68 87.79 82.49 61.15 79.51 82.75 Evaluator's Guide Experience & Qualifications: Respondent will be evaluated for experience in providing services to the City of Sehertz or any other government entity and success ratio in performing this service. Include a list of work previously completed for the City. Key personnel related and professional background and Respondent firm's industry experience, resumes, references, and other relevant experience will also be evaluated. Respondents Proposed Supply Plan: Respondents will be evaluated on their demonstrated ability to deliver quality supplies effectively. The quality of approach to administrating the clerical aspects such as billing and invoicing of the program also is evaluated. Respondent's capability to perform all of the services required by this RFP, including personnel availability and current workload are evaluated. Quality Assurance Plan: Respondent will be evaluated on their demonstrated ability and commitment of the Respondent to utilize stafffor managing the supply chain and provide automated solutions to ensure that supplies provided are free from defects, meet or exceed standards and expiration requirements stated within the scope of services. Supply Chain Technology: Respondent will be evaluated on the value of methods and technology utilized to assist the City properly administer the supply program. Inventory management systems and technologies utilized are evaluated. Cost Proposal: Scored by Purchasing. CITY OF SCHERTZ THE STATE OF TEXAS § GUADALUPE COUNTY § This Service Agreement ( "Agreement ") is made and entered by and between the City of Schertz, Texas, (the "City ") a Texas municipality, and Henry Schein Inc. ( "Contractor "). Section 1. Duration This Agreement shall become effective upon the date of the final signature affixed hereto and shall remain in effect until satisfactory completion of the Scope of Work unless terminated as provided for in this Agreement. Section 2. Scope of Work (A) Contractor shall perform the Work as more particularly described in the Scope of Work attached hereto as Exhibit "A ". The work as described in the Scope of Work constitutes the "Project ". (B) The Quality of Work provided under this Agreement shall be of the level of quality performed by Contractors regularly rendering this type of service. (C) The Contractor shall perform its Work for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Contractor may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent Contractor or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation (A) The Contractor shall be paid in the manner set forth in Exhibit "A" and as provided herein. (B) Billing Period. The Contractor may submit an invoice for payment upon completion of the described tasks. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment Act "), payment is due within thirty (30) days of the City's receipt of the Contractor's invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. (C) Reimbursable Expenses. Any and all reimbursable expenses related to the Project shall be included in the scope of Work (Exhibit A) and accounted for in the total contract amount. (D) Not to Exceed Contract Amount. Expenditures for this contract shall not exceed SEVENTY -FIVE THOUSAND AND NO /100 DOLLARS ($75,000.00) per fiscal year. Fiscal year one shall be October 1, 20] 7 through September 30, 2018. . Fiscal year two shall CITY OF SCHERTZ PAGE 1 Henry Schein Inc. Service Agreement be October 1, 2018 through September 30, 2019. . Fiscal year three shall be October 1, 2019 . through September 30, 2020. Fiscal year four shall be October 1, 2020 through September 30, 2021. Fiscal year five shall be October 1, 2021 through September 30, 2022. (E) Payments Subject to Future Appropriation. This Agreement shall not be construed as a commitment, issue, pledge or obligation of any specific taxes or tax revenues for payment to Contractor. (1) All payments or expenditures made by the City under this Agreement are subject to the City's appropriation of funds for such payments or expenditures to be paid in the budget year for which they are made. (2) The payments to be made to Contractor, or other expenditures under this Agreement, if paid, shall be made solely from annual appropriations of the City as may be legally set aside for the implementation of Article III, Section 52 -a of the Texas Constitution or Chapter 380 of the Texas Local Government Code or any other economic development or financing program authorized by statute or home rule powers of the City under applicable Texas law, subject to any applicable limitations or procedural requirements. (3) In the event the City does not appropriate funds in any fiscal year for payments due or expenditures under this Agreement, the City shall not be liable to Contractor for such payments or expenditures unless and until appropriation of said funds is made; provided, however, that Contractor, in its sole discretion, shall have the right but not the obligation to terminate this Agreement and shall have no obligations under this Agreement for the year in respect to which said unappropriated funds relate. (4) To the extent there is a conflict of this Section and any other language or covenants in this Agreement, this Section 3 shall control. Section 4. Time of Completion The prompt completion of the Work under the Scope of Work relates is critical to the City. Unnecessary delays in providing Work under a Scope of Work shall be grounds for dismissal of the Contractor and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Contractor prior to the time of termination. Section 5. Insurance Before commencing work under this Agreement, Contractor shall obtain and maintain the liability insurance provided for below throughout the term of the Project plus an additional two years. Contractor shall provide evidence of such insurance to the City. Such documentation shall meet the requirements noted in Exhibit B. Contractor shall maintain the following limits and types of insurance: Workers Compensation Insurance: Contractor shall carry and maintain during the term of this Agreement, workers compensation and employers liability insurance meeting the requirements of the State of Texas on all the Contractor's employees carrying out the work involved in this contract. CITY OF SCHERTZ PAGE 2 Henry Schein Inc. Service Agreement General Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Contractor or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of this contract by the Contractor or its employees. Subcontractor: In the case of any work sublet, the Contractor shall require subcontractor and independent contractors working under the direction of either the Contractor or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Contractor. Qualifying Insurance: The insurance required by this Agreement shall be written by non - assessable insurance company licensed to do business in the State of Texas and currently rated "B +" or better by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a "claims made" form. Evidence of such insurance shall be attached as Exhibit "C ". Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured's obligation to maintain such insurance. Section 6. Miscellaneous Provisions (A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this Agreement or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Contractor of any responsibility for work done by such subcontractor. (B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish the City with satisfactory proof of compliance. (C) Independent Contractor. Contractor acknowledges that Contractor is an independent contractor of the City and is not an employee, agent, official or representative of the City. CITY OF SCHERTZ PAGE 3 Henry Schein Inc. Service Agreement Contractor shall not represent, either expressly or through implication, that Contractor is an employee, agent, official or representative of the City. Income taxes, self - employment taxes, social security taxes and the like are the sole responsibility of the Contractor. (D) Non - Collusion. Contractor represents and warrants that Contractor has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Contractor further agrees that Contractor shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the Work performed by Contractor under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Contractor, Contractor shall immediately report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Contractor under or pursuant to this Agreement. (E) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (F) Conflict of ' Terms. In the case of any conflicts between the terms of this Agreement and wording contained within the Scope of Work, this Agreement shall govern. The Scope of Work is intended to detail the technical scope of Work, fee schedule, and contract time only and shall not dictate Agreement terms. (G) Non - Boycott of Israel. The City of Schertz may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. CITY OF SCHERTZ PAGE 4 Henry Schein Inc. Service Agreement (Texas Government Code chapter 2270) by accepting this purchase order, the vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel, and agrees that during the term of this agreement (contract as applicable) will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended. Relevant definitions from the bill: "Company" means a for - profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli - controlled territory, but does not include an action made for ordinary business purposes. Section 7. Termination (A) This Agreement may be terminated: (1) By the mutual agreement and consent of both Contractor and City; (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Contractor, as consequence of the failure of Contractor to perform the Work contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than five (5) days written notice to the Contractor. (B) If the City terminates this Agreement pursuant to subsection 7(A)(2) or (3), above, the Contractor shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those Work that have been timely and adequately performed by the Contractor considering the actual costs incurred by the Contractor in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Contractor to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination not the fault of the Contractor, the Contractor shall be compensated for all basic, special, and additional Work actually performed prior to termination, together with any reimbursable expenses then due. Section 8. Indemnification CITY OF SCHERTZ PAGE 5 Henry Schein Inc. Service Agreement CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF SCHERTZ, TEXAS AND ALL OF ITS PRESENT, FUTURE AND FORMER AGENTS, EMPLOYEES, OFFICIALS AND REPRESENTATIVES HARMLESS IN THEIR OFFICIAL, INDIVIDUAL AND REPRESENTATIVE CAPACITIES FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION, JUDGMENTS, LIENS AND EXPENSES (INCLUDING ATTORNEYS FEES, WHETHER CONTRACTUAL OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY CONCEIVABLE CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH ) OR TO PROPERTY (BOTH REAL AND PERSONAL) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE WORK OR GOODS PERFORMED OR PROVIDED BY CONTRACTOR — EXPRESSLY INCLUDING THOSE ARISING THROUGH STRICT LIABILITY OR UNDER THE CONSTITUTIONS OF THE UNITED STATES. Section 9. Notices Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such party at the address hereinafter specified; or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within the confines of the continental United States of America for notice, but until written notice of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. Section 10. No Assignment Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent of the other party. Section 11. Severability If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 12. Waiver Either City or the Contractor shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. Section 13. Governing Law; Venue CITY OF SCHERTZ PAGE 6 Henry Schein Inc. Service Agreement This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 14. Paragraph Headings; Construction The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either party. Section 15. Binding Effect Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 16. Gender Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 17. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 18. Exhibits All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Section 19. Entire Agreement It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. Section 20. Relationship of Parties Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. CITY OF SCHERTZ PAGE 7 Henry Schein Inc. Service Agreement Section 21. Right To Audit City shall have the right to examine and audit the books and records of Contractor with regards to the work described in Exhibit A, or any subsequent changes, at any reasonable time. Such books and records will be maintained in accordance with generally accepted principles of accounting and will be adequate to enable determination of. (1) the substantiation and accuracy of any payments required to be made under this Agreement; and (2) compliance with the provisions of this Agreement. Section 22. Dispute Resolution In accordance with the provisions of Subchapter I, Chapter 271, TEX. LOCAL GOv'T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. Section 23. Disclosure of Business Relationships /Affiliations; Conflict of Interest Questionnaire Contractor represents that it is in compliance with the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code. Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84tb. Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on -line completion of Form 1295 "Certificate of Interested Parties." Form 1295 is also required for any and all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. Please visit the State of Texas Ethics Commission website: htt s: llwww.ethics.state.tx.uslwhatsa ewlelf info fonn1295.htm and https -.// w.ethics.state.t ..us /tec /1295- 1nfo.lit for more information. IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS C MISDEMEANOR. [The remainder of this page is intentionally left blank.] CITY OF SCHERTZ PAGE 8 Henry Schein Inc. Service Agreement EXECVTED on this the day of 201& By: Name: John C. Kessel Title: City Manager Attn� John C. Kessel, City Manag 1400 Schertz Parkway Schertz, Texas 78154 1 Henry Schein Inc. EMS Division 140 Crouch Commercial Court Irmo, SC 29036 800-845-3550 CITY OF SCHERTZ PAGE 9 Henry Schein Inc. Service Agreement Exhibit "A" 1. General: The Contractor shall deliver ordered equipment and supplies for the City of Sehertz EMS department in accordance with the Contractor's proposal dated August 11, 2017, RFP 17- EMS- 25 -0 -01 and associated addendums attached as Exhibit "D ". 2. Pricing for Supplies: Prices shall be in accordance with the submitted cost proposal pricing. Where cost proposal pricing was not provided within the proposal, the same discounts and terms utilized for the determination of pricing shall be applied. Contractor shall hold pricing for each term of the agreement. 3. Price Adjustments: Contractor may request a price increase at each of the optional extensions provided within this agreement. The United States Producer Price Indexes (PPI) of PCU33913391, SIO70O3 and S107OO6 or other City approved index(s) shall be utilized to justify price increases. City approval for any such requested price increase shall be documented in conjunction with the written extension approval. 4. Term of Agreement and Possible Extensions: This Service Agreement shall automatically terminate September 30, 2019. Upon mutual and written agreement of the City and vendor, this Service Agreement may be extended for up to three (3) one -year terms. Notwithstanding the foregoing, this contract shall be terminated if funds allocated for expenditure under this agreement are not available as provided for in sections 3 and 7 of this agreement. S. Annual Not to Exceed Amount (NTE): Cumulative expenditures under this agreement shall not exceed $75,000.00 during each fiscal year as defined in Section 3., Subsection d. of this agreement. The maximum expenditures during each of the Sehertz fiscal years shall not exceed this specified limit unless otherwise approved by City Council and this Service Agreement amended. CITY OF SCHERTZ PAGE 10 Henry Schein Inc. Service Agreement Exhibit "B" The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows: 1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile Liability on a separate endorsement. 2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all liability policies and must be provided on a separate endorsement. 3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days written notice prior to cancellation or non - renewal of the insurance. 4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary and non - contributory coverage regardless of the application of other insurance. 5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above. 6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any material change in the insurance coverage. 7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions. 8. Required limits may be satisfied by any combination of primary and umbrella liability insurances. 9. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of Schertz. 10. Insurance must be purchased from insurers having a minimum AmBest rating of B +. 11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD 25 2010/05). Coverage must be written on an occurrence form. 12. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein. 13. Upon request, Contractor shall furnish The City of Schertz with certified copies of all insurance policies. 14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Schertz within ten (10) business days after contract award and prior to starting any work by the successful Contractor's insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements shall be sent to: City of Schertz emailed to: purchasinggschertz.com Purchasing Department Faxed to: 210- 619 -1169 1400 Schertz Parkway Schertz, TX 78154 CITY OF SCHERTZ PAGE I I Henry Schein Inc. Service Agreement CITY OF SCHERTZ PAGE 12 Henry Schein Inc. Service Agreement erg W .. ..: .rS �E.Eik$ YeI # k M ty _.._..m � ,LWW4,00 VA M Lfxo f r, AMP071 I ildoft Mak Fy 01101flim JaM JrmmrobjaVpjuo,, jggrt fngn� east bags L 12M56 rsal; r -, -, : U tIal �h °iy 1�. ,,— isle 09*0 d0`IW M I OPERAIM40 MATIMS Y.WDUCUM WItuhi4§ 0", lot, Atlff�nIRvokik4UIakM0, Wtw*I merle' i+J I � I, 1 r1b� II�nIlW9i Itil 1 1a 1q,(fi 429entdedbyTdxar�: I IWIWrr 11 I�WEa� 2I N4. SHOULD PiNV'CW TIM ADM VIMMUM P N &R ANCELi� D 91PO". MR PAPIIEAIIO14 DAU 5iIERROP, WTICE MLL L DELMR00, IN 1400 sctraTIZ Parkway cfiatk ,fax 78164 y 3m dt�rvra��� I4�rnMri�rt� �. A& ryy @ vy �9 qp} A Tj R1,'ZED 810VATURE nEQUI]RED I ERE . ion-20,10 ACURD CORPORV,10N. All 010h1 Named, ACORD 28 (201. b) Tho AMID MID namo and jc o• nra ruglaerad rnwoks CITY OF SCHERTZ PAGE 12 Henry Schein Inc. Service Agreement (Instructions for completing and submitting a certificate to the City of Schutz) Complete the certificate of insurance with the information listed below. A) Certificate of Insurance date B) Producer (Insurance Agency) Information — complete name, address, telephone information, & email address. C) Insured's (Insurance Policy Holder) Information — complete name & address information D) Insurer (name /names of insurance company) * *(Remember the city requires all insurance companies to be Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or higher) or otherwise be acceptable to the City if not rated by A.M. Best) E) NAIC # (National. Association of Insurance Commissioners, a # that is assigned by the State to all insurance companies) F) Insurer letter represents which insurance company provides which type of coverage from D G) General Liability Insurance Policy — must have an (x) in box. Also, "Occurrence" type policy — must have an (x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval) H) This section shall be filled in with "Y" for yes under Additional Insured for all coverages, except for Contractor Liability and Workers' Compensation. There shall also be a "Y" for yes under all coverages for subrogation waived. I) Automobile Liability Insurance — must be checked for Any Auto, All Owned Autos, Hired Autos J) Umbrella Coverage — must be checked in this section and by occurrence whenever it is required by written contract and in accordance with the contract value. K) Worker's Compensation and Employers Liability Insurance — information must be completed in this section of the certificate of insurance form (if applicable). L) Builder's Risk Policy — for construction projects as designated by the City of Schertz. Professional Liability Coverage — for professional services if required by the City of Schertz. M) Insurance Policy #'s N) Insurance policy effective dates (always check for current dates) O) Insurance Policy limits (See Insurance Requirements Checklist) P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance poliey(ies) must be provided separately and not in this section. The following endorsements are required by the City of Schertz. (1) Adding the City of Schertz as an additional insured. The "additional insured" endorsement is not required for professional liability and workers compensation insurance; and (2) Waiver of Subrogation (3) Primary and Non - Contributory (4) Cancellation Notice Q) City of Schertz's name and address information must be listed in this section R) Notice of cancellation, non - renewal, or material change to the insurance poliey(ies) must be provided to the City of Schertz in accordance with a cancellation notice endorsement to the policy and/or per the policy provisions based on the endorsement adding the city as an additional insured. (Sec. 1811.155, Tex. Ins. Code) S) The certificate must be signed by the Authorized Agent in this section of the certificate form. CITY OF SCHERTZ PAGE 13 Henry Schein Inc. Service Agreement Exhibit "C" CITY OF SCHERTZ PAGE 14 Henry Schein Inc. Service Agreement a. bnow unit prices Tor eacn or the nne items. b. If an item is unavailable, indicate NR for "No Response" where the unit price is indicated. c. Along with a printed copy of your response to Schedule A, please provide "Schedule A" information in a spreadsheet format or csv with your digital media copy of the response. Following is Completed Revised Schedule A (per addendum 2) completed per the items "a." and "b." above. Included with the binders with the printed RFP is an excel file of Revised Schedule A (per addendum 2). Revised Schedule A (per addendum 2) Item # Description Estimated Quantity Unit Price Extended Price Note: Bid UOM for Unit Price 1 0.9 saline 1000 Bag, case 12 5 $ 68.64 $ 343.20 case /12 2 0.9 saline 500cc Bag, case 24 47 $118.19 $5,554.93 case /24 3 0.9 saline 50cc Bag, each 82 $ 2.85 $ 233.70 each 4 10 GTT admin set 80+ in, one needleless port, ones lit septum, case 50 27 $ 83.01 $2,241.27 case /50 5 4X4 Non - Sterile Gauze, 200 pk, case 10 3 $ 22.61 $ 67.83 case/ 10 k -200 6 4X4 Sterile Gauze, box 50 54 $ 3.53 $ 190.62 box/50 7 60 GTTt Admin Set 80+ in, one needleless port, ones lit septum, case 50 2 $ 83.01 $ 166.02 case /50 8 ACTIVATED CHARCOAL 50 gm, case 12 2 $293.17 $ 586.34 case /12 9 ADENOSINE 12 MG SDV, each 50 $ 32.88 $1,644.00 each 10 ADENOSINE 6 MG SDV, each 89 $ 4.30 $ 382.70 each 11 ALBUTEROL 2.5 mg in 3ML VIAL, each 144 $ 0.18 $ 25.92 each 12 Alcohol Prep Pads, box 200 40 $ 1.04 $ 41.60 box/200 13 AMIODARONE 150MG SDV, box 25 5 $ 65.05 $ 325.25 box/25 14 ASPIRIN CHILDREN'S CHEWABLE 81MG, each 34 $ 2.33 $ 79.22 each 15 each ATROPINE 1MG PREFILLED SYRINGE, 80 $ 13.51 $1,080.80 each 16 Backboard 5 $ 70.85 $ 354.25 each 17 Bandaid 1X3 stat- strip, box 100 36 $ 2.97 $ 106.92 box/ 100 18 BEDPAN 10 $ 0.73 $ 7.30 each 19 BENZOIN SWABSTICKS, box 100 2 $ 17.63 $ 35.26 box/100 37 20 Bite Block, plastic 10 $ 0.23 $ 2.30 each 21 BLOOD PRESSURE CUFF, ADULT, MANUAL 5 $ 6.01 $ 30.05 each 22 BLOOD PRESSURE CUFF, CHILD, MANUAL 2 $ 6.01 $ 12.02 each 23 BLOOD PRESSURE CUFF, LARGE ADULT, MANUAL 2 $ 6.69 $ 13.38 each 24 BROSLOW TAPE 2 NR $ - each 25 Burn Sheet 60x96 5 $ 1.31 $ 6.55 each 26 BVM - Adult, case 12 10 $112.81 $1,128.10 case /12 27 BVM - Pediatric /Child, case 12 1 $149.65 $ 149.65 case /12 28 CALCIUM CHLORIDE 1GM PREFILLED SYRINGE, each 40 $ 12.16 $ 486.40 each 29 CARDIZEM 25MG SDV, each 21 $ 8.25 $ 173.25 each 30 Carpuject 5 $ 0.03 $ 0.15 each 31 CAT Tourniquet, black 60 $ 21.19 $1,271.40 each 32 CAT Trainer - BLUE 5 $ 26.73 $ 133.65 each 33 Cavicide 2.5 gal Bottle, case 2 2 $ 88.93 $ 177.86 case /2 34 Cavicide 24oz Spray Bottle, case 12 3 $ 83.89 $ 251.67 case /12 35 Caviwipes 6 x 6.75, case 12 4 $ 90.73 $ 362.92 case /12 36 C- COLLAR - ADULT, Perfit, case of 30 10 $152.11 $1,521.10 case /30 37 C- COLLAR - PEDIATRIC, Perfit, case of 30 2 $152.11 $ 304.22 case /30 38 CHEST HIT - HEIMLICH CHEST VALVE 7 $ 32.33 $ 226.31 each 39 CHILDRENS LIQUID TYLENOL 100mg / 5ml 4oz. 20 $ 5.50 $ 110.00 4ozlBt 40 Coban Wrap, multi color, 36 per case 8 $ 62.89 $ 503.12 case /36 41 Cold Pack, 24 per case 16 $ 4.19 $ 67.04 case /24 42 Combat Quickclot Gauze, z fold 60 $ 34.20 $2,052.00 each 43 COMBO PADS - Adult Conmed R2, case 10 20 $298.91 $5,978.20 case/ 10 44 COMBO PADS - PEDI Conmed R2, case 10 3 $298.91 $ 896.73 case/ 10 45 CPAP ADULT CIRCUIT - Large 02 MAX 3 set w Neb, case 10 3 NR $ - case /10 46 CPAP ADULT CIRCUIT - Medium 02 MAX 3 set w Neb, case 10 5 NR $ - case/ 10 47 D10 %- 250mL, case 24 6 $154.37 $ 926.22 case /24 48 Decompression IV CATH 12 GAUGE X 3.25 IN 20 $ 15.12 $ 302.40 each 49 Decompression IV CATH 14 GAUGE X 3.25 20 $ 14.42 $ 288.40 each M 50 Dial -A -Flow 50 $ 4.76 $ 238.00 each 51 DIAZEPAMNALIUM 5mg / ml, 2nd 150 $ 36.42 $5,463.00 each (2ml) 52 DIPHENHYDRAMINEBENEDRYL 4 $103.22 $ 412.88 50MG/ML 1ML SDV, box 25 case /25 53 DOPAMINE 400mg / 250ML BAG 28 $ 16.47 $ 461.16 each 54 EASY CAP CO2 DETECTOR - ADULT, 2 $ 51.97 $ 103.94 box 6 case /6 55 EASY CAP CO2 DETECTOR - CHILD, 2 $ 52.57 $ 105.14 box 6 case /6 56 ECG Paper 103mm x 23m for LP15, case 6 $838.51 $5,031.06 100 case/ 100 57 Elastic Bandage, 3" w self closure, box 10 10 $ 2.17 $ 21.70 box/ 10 58 Elastic Bandage, 6" w self closure, box 10 20 $ 4.16 $ 83.20 box/ 10 59 Electrodes Medi -Trace 530, 30 /pack, 20 200 $ 88.81 $17,762.00 pack per box box/20 k -30 60 EMERGENCY BLANKET - YELLOW 89 x 15 $127.21 $1,908.15 58.5, polyester, case 20 case /20 61 Emergency Trauma Dressing 4" 30 $ 4.89 $ 146.70 each 62 Emergency Trauma Dressing 6" 50 $ 5.08 $ 254.00 each 63 MESIS Bag, GKR 1000cc p/n J2250, case 6 $278.41 $1,670.46 2 O case /240 64 EPINEPHRINE 1:10,000 PREFILLED 450 $ 6.50 $2,925.00 SYRINGE each 65 Epinephrine 1:1000 lmg / ml lml SDV, box 3 $384.75 $1,154.25 25 box/25 66 EPINEPHRINE 1:1000 1ML AMPULE 80 $ 15.39 $1,231.20 each 67 TCO2 Filter line Adult/Pedi Covidien, box 2 $911.01 $1,822.02 1 O box/ 100 68 ETCO2 w 02 tubing Adult Cannula 36 $ $40,932.36 Covidien, box 100 1,137.01 box/] 00 69 ETT 2.5 cuffed w stylette 20 $ 2.47 $ 49.40 each 70 ETT 3.0 cuffed w stylette 20 $ 2.47 $ 49.40 each 71 ETT 3.5 cuffed w stylette 20 $ 2.47 $ 49.40 each 72 ETT 4.0 cuffed w stylette 20 $ 2.47 $ 49.40 each 73 ETT 4.5 cuffed w stylette 20 $ 2.47 $ 49.40 each 74 ETT 5.0 cuffed w stylette 20 $ 1.71 $ 34.20 each 75 ETT 5.5 cuffed w stylette 20 $ 1.71 $ 34.20 each 76 ETT 6.0 cuffed w stylette 20 $ 1.71 $ 34.20 each 77 ETT 6.5 cuffed w stylette 20 $ 1.71 $ 34.20 each 78 ETT 7.0 cuffed w stylette 60 $ 1.71 $ 102.60 each 39 79 ETT 7.5 cuffed w stylette 60 $ 1.71 $ 102.60 each 80 ETT 8.0 cuffed w stylette 60 $ 1.71 $ 102.60 each 81 ETT 8.5 cuffed w stylette 20 $ 1.71 $ 34.20 each 82 ETT introducer, coude tip 70cm 40 $ 4.56 $ 182.40 each 83 EVAC Mattress 1 $677.69 $ 677.69 each 84 Eye Protection /Safety Glasses 60 $ 3.27 $ 196.20 each 85 EYE WASH 4 OZ 60 $ 1.50 $ 90.00 each 86 Fentanyl Citrate 50mcg /ml 5ml SDV 1000 $ 2.10 $2,100.00 each 87 Fluid Barrier Gowns 10 $ 0.57 $ 5.70 each 88 GLOVES - Large Halyard KC500, case of 100 $ 89.91 $8,991.00 case /10 10 box box/ 100 89 GLOVES - Medium Halyard KC500, case 100 $ 89.91 $8,991.00 case/ 10 of 10 box box/ 100 GLOVES - Small Halyard KC500, case of $ 516.66 case/ 10 90 10 box 6 $ 86.11 box/100 GLOVES - X Large Halyard KC500, case of 10 89.91 $ 899.10 case/ 10 91 10 box $ box/90 92 GLUCAGON 1MG KIT 35 $415.29 1 $14,535.15 each 93 GLUCOMETER DISK - Breeze 2 120 $ 1.21 $ 145.20 each 94 Glucose Gel 15gm 120 $ 1.95 $ 234.00 each 95 Halo Seal, 2 pack 40 $ 16.80 $ 672.00 k -2 96 Hot Pack, 24 per case 10 $ 6.22 $ 62.20 case /24 97 HYDROGEN PEROXIDE 3% 16 OZ 120 $ 0.36 $ 43.20 each 98 Immodium Tablets (Blister Packs) 2 $ 1.28 $ 2.56 each 99 Infection Control Kit 5 $ 4.40 $ 22.00 each 100 IODINE PREP PADS, box 200 5 $ 8.79 $ 43.95 box/200 IPRATROPIUM /ATROVENT 0.02% 2.5 $ 13.00 101 100 $ 0.13 ml vial each 102 IV ARMBOARD 50 $ 0.60 $ 30.00 each IV Cath 14ga x 1.25in B Braun Introcan 436.00 103 4 $109.00 $ FEP, box 50 box/50 104 IV Cath 16ga x 1.25in B Braun Introcan 4 $ 414.04 FEP, box 50 $103.51 box/50 105 IV Cath 18ga x 1.25in B Braun Introcan 12 $389.89 $4,678.68 FEP, case 200 box/200 106 IV Cath 20ga x 1.25in B Braun Introcan 12 $388.01 $4,656.12 FEP, case 200 box/200 Ca0th 22ga x lin B Braun Introcan FEP, $ 648.06 107 b 6 $108.01 box/50 ELI 108 IV Cath 24ga x 0.75in B Braun Introcan FEP, box 50 4 $103.51 $ 414.04 box/50 109 IV Pressure Bag 1000ml, 5 per box, case of 5 boxes 11 $ 72.84 $ 801.24 case /5 box/5 110 KED, Kendrick Extrication Device 1 $ 44.15 $ 44.15 each 111 Lancet, Surgilance orange 1 $ 0.08 $ 0.08 each 112 LARYNGOSCOPE BLADE, MAC #1 4 $ 7.91 $ 31.64 each 113 LARYNGOSCOPE BLADE, MAC #2 4 $ 7.91 $ 31.64 each 114 LARYNGOSCOPE BLADE, MAC #3 4 $ 7.91 $ 31.64 each 115 LARYNGOSCOPE BLADE, MAC #4 4 $ 7.91 $ 31.64 each 116 LARYNGOSCOPE BLADE, MILLER NO 4 $ 7.91 $ 31.64 each 117 LARYNGOSCOPE BLADE, MILLER #1 4 $ 7.91 $ 31.64 each 118 LARYNGOSCOPE BLADE, MILLER #2 4 $ 7.91 $ 31.64 each 119 LARYNGOSCOPE BLADE, MILLER #3 4 $ 7.91 $ 31.64 each 120 LARYNGOSCOPE BLADE, MILLER #4 4 $ 7.91 $ 31.64 each 121 LARYNGOSCOPE BULB - LARGE 20 $ 1.43 $ 28.60 each 122 LARYNGOSCOPE BULB - SMALL 20 $ 1.43 $ 28.60 each 123 LARYNGOSCOPE HANDLE 4 $ 8.56 $ 34.24 each 124 LARYNGOSCOPE HANDLE STANDARD SMALL AA PEDIATRIC 4 $ 8,56 $ 34.24 each 125 Leg/Boot Covers 20 $ 1.38 $ 27.60 each 126 LEVALBUTEROL/XOPENEX 1.25mg / 3ml vial 624 $ 1.09 $ 680.16 each 127 LIDOCAINE 2% 100MG PREFILLED SYRINGE 60 $ 3.63 $ 217.80 each 128 LP15 Adult Disposable Pulse Ox Masimo SET LNCS, box 20 10 $241.99 $2,419.90 box/20 129 LP15 Disposable Temp Probe 9Fr 25 $ 6.22 $ 155.50 each 130 LP15 Infant Disposable Pulse Ox Masimo SET LNCS, box 20 6 $361.97 $2,171.82 box/20 131 LP15 Pediatric Disposable Pulse Ox Masimo SET LNCS, box 20 6 $253.38 $1,520.28 box/20 132 LPT, Large Patient Transfer 1 $100.17 $ 100.17 each 133 LR 1000cc Bag, case 12 6 $ 35.13 $ 210.78 case /12 134 Lubricant, Surgical water based, box 144 6 $ 5.00 $ 30.00 box/ 144 135 MAD (Mucosal Atomizer Device) 75 $ 4.08 $ 306.00 each 136 Magill, Adult 2 $ 3.33 $ 6.66 each 137 Magill, Child 2 $ 3.33 $ 6.66 each 41 138 MAGNESIUM SULFATE 50% 2ML VIAL 80 $ 2.37 $ 189.60 each 139 MEDICAL DUCT TAPE, white, case 24 4 $128.41 $ 513.64 case /24 140 Morphine Sulfate, 5mg / ml, 2ml SDV 200 $ 2.61 $ 522.00 each 141 Multi- Trauma Dressing 12in x 30in 24 $ 1.43 $ 34.32 each 142 N95 MASK - UNIVERSAL SIZE 50 $ 0.38 $ 19.00 each 143 Nail Polish Remover 50 $ 0.04 $ 2.00 each 144 NALOXONE/NARCAN 2MG PREFILLED, pack of 10 150 $495.49 $74,323.50 WO 145 Nebulizer, case of 50 7 $ 35.01 $ 245.07 case/ 50 146 Nebulizer WBVM Fitting 50 $ 3.25 $ 162.50 each 147 Needle 18ga x 1 in, box 100 20 $ 1.27 $ 25.40 box/ 100 148 Needle 25gx1 inch, box 100 2 $ 0.96 $ 1.92 box/ 100 149 Needle 25gx1.5 inch, box 100 20 $ 0.96 $ 19.20 box/100 150 NG TUBE -12 FR Argyle Salem Sump Tube 10 $ 2.18 $ 21.80 each 151 NG TUBE -14 FR Argyle Salem Sump Tube 20 $ 2.18 $ 43.60 each 152 NG TUBE -18 FR Argyle Salem Sump Tube 20 $ 2.18 $ 43.60 each 153 NG TUBE - 8 FR Argyle Salem Sump Tube 10 $ 0.74 $ 7.40 each 154 Nitromist 400meg 8.5gm 33 $214.71 $7,085.43 each 155 Non - Rebreather, Adult, case 50 6 $ 36.51 $ 219.06 case/ 50 156 Non - Rebreather, Pediatric, case 50 1 $ 53.01 $ 53.01 case/ 50 157 NPA 24fr 20 $ 1.53 $ 30.60 each 158 NPA 26fr 20 $ 1.53 $ 30.60 each 159 NPA 28fr 60 $ 1.53 $ 91.80 each 160 NPA 30fr 60 $ 1.53 $ 91.80 each 161 NPA 32fr 60 $ 1.53 $ 91.80 each 162 NPA 34fr 20 $ 1.53 $ 30.60 each 163 NPA 36fr 20 $ 1.53 $ 30.60 each 164 02 Regulator Meret Magnum 10 $131.50 $1,315.00 each 165 02 WRENCH - SM 50 $ 0.70 $ 35.00 each 166 Obstetrical Kit (OB) 17 $ 6.00 $ 102.00 each 167 Ondansetron /ZOFRAN 2mg / ml 2ml SDV, 10 per box 60 $ 5.83 $ 349.80 box/ 10 168 OPA #0 (50mm) 20 $ 0.27 $ 5.40 each 169 OPA #1 (60mm) 20 $ 0.27 $ 5.40 each 170 OPA #2 (70mm) 20 $ 0.27 $ 5.40 each 42 171 OPA #3 (80mm) 20 $ 0.27 $ 5.40 each 172 OPA #4 (90mm) 20 $ 0.27 $ 5.40 each 173 OPA #5 (100mm) 20 $ 0.27 $ 5.40 each 174 Pedi -Mate 678 1 $249.21 $ 249.21 each 175 Pen Light 50 $ 0.55 $ 27.50 each Pillow, Disposable 14x16 Allcare, 15 per 12.49 $ 374.70 176 30 $ case case/ 15 177 PROMETHAZINE/PHENERGAN 25MG 100 $ 1.92 $ 192.00 AMP each 178 Razor, Prep, box 50 6 $ 16.14 $ 96.84 box/50 179 RED BIO BAG - LARGE 2304 100 /box 10 $ 14.58 $ 145.80 box/100 180 RED BIO BAG - MEDIUM 23x23 100 /box 40 $ 12.64 $ 505.60 box/100 181 RED BIO BAG -SMALL 11x15 50 /box 5 $ 7.27 $ 36.35 box/50 182 Red Bio Bag, Back Board 30 $ 1.43 $ 42.90 each 183 Ring Cutter 5 $ 6.65 $ 33.25 each 184 Roller Gauze- 4" NS, 12 per pack, 8 pack 8 $ 53.96 $ 431.68 per case case /8 k -12 185 Roller Gauze- Sterile 4.5" kerlix 200 $ 1.23 $ 246.00 each 186 Saline Flush, lOcc PFS, 100 per box, 4 box 12 $133.93 $1,607.16 case /4 per case box/100 187 Saline Lock Loop Connector, 100 per box 72 $ 93.01 $6,696.72 box/100 188 SAM Splint 60 $ 6.27 $ 376.20 each 189 Scoop stretcher 1 $369.54 $ 369.54 each 190 Seals - pull tight w/o numbers blue 0 $ 0.13 $ - each SHARPS CONTAINER - Iqt 8.75 x 2.5 x 4.5 $ 124.00 191 40 $ 3.10 flip top each 192 SHARPS CONTAINER - 2 gal w rotor 60 $ 3.03 $ 181.80 opening lid each 193 Sharps Dart 50 $ 1.48 $ 74.00 each 194 SMART Triage Pack 0 $226.37 $ - each 195 SODIUM BICARBONATE 8.4% 50 meq 90 $ 12.46 $1,121.40 PREFILLED SYRINGE each 196 SoftCheck BP CUFF - ADULT ML 200 $ 3.23 $ 646.00 connector each SoftCheck BP CUFF - CHILD ML 10.15 198 5 $ 2.03 $ connector each SoftCheck BP CUFF - LG ADULT ML $ 205.20 199 60 $ 3.42 connector each 201 SoftCheck BP CUFF - SM ADULT ML 5 $ 3.79 $ 18.95 connector I each 43 202 SoftCheck BP CUFF - XL ADULT ML connector 5 $ 9.81 $ 49.05 each 203 SOOTHE A STING 100 $ 0.22 $ 22.00 each 204 Splint, Econo -Vac (arm) 30 $ 16.85 $ 505.50 each 205 Splint, Econo -Vac (Ig forearm) 40 $ 7.44 $ 297.60 each 206 Splint, Econo -Vac (wrist /ankle) 60 $ 16.34 $ 980.40 each 207 Splint, Econo -Vac (leg) 12 $ 25.27 $ 303.24 each 208 Splint, Econo -Vac (medium forearm) 50 $ 6.51 $ 325.50 each 209 Sterile 5X9 Dressing 200 $ 0.11 $ 22.00 each 210 Sterile Water, 500cc Btl, case of 16 8 $ 77.83 $ 622.64 case/ 16 211 Stethoscope - 12 $ 5.96 $ 71.52 each 212 Strap, Orange Two pe 511, 3 / pk, loop connector 60 $ 6.17 $ 370.20 k -3 213 Strap, Stretcher, Extension 24" 5 $ 7.08 $ 35.40 each 214 STRETCHER SHEET - COVER flat, case of 50 8 $ 28.84 $ 230.72 case /50 215 STRETCHER SHEET - FITTED All care PA 200, case of 50 84 $ 41.61 $3,495.24 case /50 217 Straps, Vinyl Antibacterial, Metal Push Button Buckle, 2 Piece w/Loop Ends, Black, 5 feet 60 $ 6.80 $ 408.00 each 218 STRETCHER STRAP - CHEST PIECE 10 $ 23.33 $ 233.30 each 219 Suction Canister 1200ce, case of 48 2 $ 89.29 $ 178.58 case /48 220 SUCTION CATHETER -10 FR 15 $ 0.21 $ 3.15 each 221 SUCTION CATHETER -12 FR 16 $ 0.21 $ 3.36 each 222 SUCTION CATHETER -14 FR 15 $ 0.21 $ 3.15 each 223 SUCTION CATHETER - 6 FR 15 $ 0.21 $ 3.15 each 224 SUCTION CATHETER - 8 FR 15 $ 0.21 $ 3.15 each 225 SURGICAL MASK 40 $ 0.06 $ 2.40 each 226 SYRINGE IOCC W/O Needle, box of 100 8 $ 7.63 $ 61.04 case /100 227 Syringe 1CC W/25 GA x lin NEEDLE, box of 100 2 $ 26.02 $ 52.04 case /100 228 Syringe 30cc 5 $ 0.32 $ 1.60 each 229 SYRINGE 5CC W/O Needle, box of 100 8 $ 6.99 $ 55.92 case/ 100 230 Syringe, Bulb 5 $ 0.74 $ 3.70 each 231 TAPE - CLOTH surgical 2 IN x 10 yd, box of 6 20 $ 7.50 $ 150.00 box/6 232 Tempa Dots Disposable Thermometer, box 2 $ 8.82 $ 17.64 box/ 100 44 233 TERBUTALINEBRETHINE 1MG SDV 60 $ 27.01 $1,620.60 each 234 Thermometer Oral Probe 1 $ 67.91 $ 67.91 each 235 THERMOMETER PROBE COVERS WELCH ALLY 5 $ 0.04 $ 0.20 each 236 Thermometer Rectal Probe 1 $ 67.91 $ 67.91 each 237 Thermometer Welch Ally 3 $239.19 $ 717.57 each 238 THOMAS TUBE HOLDER (for Kings) 100 $ 2.57 $ 257.00 each 239 TOURNIQUET LATEX - ROLLED blue, 1000 per case 4 $165.37 $ 661.48 case/] 000 240 Traction Splint, Sager 5300 1 $266.52 $ 266.52 each 241 Traction Splint, Sager 5304 1 $316.92 $ 316.92 each 242 transparent TAPE - 1 IN x 10 yd, 12 per box 20 $ 6.27 $ 125.40 box/12 243 transparent Tape, 1/2" x l0yd, 24 per box 10 $ 6.27 $ 62.70 box/24 244 TRAUMA SHEARS 70 $ 0.86 $ 60.20 each 245 Triangular Bandage, muslin 40in x 40 in 2 $ 0.36 $ 0.72 each 246 TRIPLE ANTIBIOTIC OINTMENT, 100 per box 101 $ 9.34 $ 943.34 box/ 100 249 Urinal 20 $ 0.46 $ 9.20 each 250 Vecuronium Bromide - 10mg SDV 20 $ 7.80 $ 156.00 each 251 Venigard IV Dressing Adult, 100 per box, 5 box per case 6 $227.76 $1,366.56 case /5 box/100 252 Versed, 10mg /2ml vial 100 $ 8.46 $ 846.00 each 253 Vinyl Connective Tubing 141r, 30cc 10 $ 34.48 $ 344.80 each 254 Winter Blanket, disposable 50x84, 10 per case 60 $ 52.48 $3,148.80 case/ 10 255 Yankauer W/Tubing 81 $ 1.39 $ 112.59 each 256 Zofran Oral Dissolving Tablet, 30 per box 2 $738.37 $1,476.74 box/30 Total for all items $292,820.78 Provide the "Catalog" or published source used to determine pricing. Items listed are at cost plus cal Bie I ems t un on listed current website "henryschein.com" as follows: Indicate the Discount or Upcharge % from catalog pricing. Items purchased but not listed in Schedule Agu ed i � billed at ni and at time of purchase less 21 %. 45 CITY OF SCHERTZ THE STATE OF TEXAS § GUADALUPE COUNTY § This Service Agreement ( "Agreement ") is made and entered by and between the City of Schertz, Texas, (the "City ") a Texas municipality, and Bound Tree Medical ( "Contractor "). Section 1. Duration This Agreement shall become effective upon the date of the final signature affixed hereto and shall remain in effect until satisfactory completion of the Scope of Work unless terminated as provided for in this Agreement. Section 2. Scope of Work (A) Contractor shall perform the Work as more particularly described in the Scope of Work attached hereto as Exhibit "A ". The work as described in the Scope of Work constitutes the "Project ". (B) The Quality of Work provided under this Agreement shall be of the level of quality performed by Contractors regularly rendering this type of service. (C) The Contractor shall perform its Work for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Contractor may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent Contractor or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation (A) The Contractor shall be paid in the manner set forth in Exhibit "A" and as provided herein. (B) Billing Period. The Contractor may submit an invoice for payment upon completion of the described tasks. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment Act "), payment is due within thirty (30) days of the City's receipt of the Contractor's invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. (C) Reimbursable Expenses. Any and all reimbursable expenses related to the Project shall be included in the scope of Work (Exhibit A) and accounted for in the total contract amount. (D) Not to Exceed Contract Amount. Expenditures for this contract shall not exceed ONE HUNDRED FIFTY THOUSAND AND NO /100 DOLLARS ($150,000.00) per fiscal year. Fiscal year one shall be October 1, 20] 7 through September 30, 2018. . Fiscal year two shall CITY OF SCHERTZ PAGE 1 Bound Tree Medical Service Agreement be October 1, 2018 through September 30, 2019. . Fiscal year three shall be October 1, 2019 . through September 30, 2020. Fiscal year four shall be October 1, 2020 through September 30, 2021. Fiscal year five shall be October 1, 2021 through September 30, 2022. (E) Payments Subject to Future Appropriation. This Agreement shall not be construed as a commitment, issue, pledge or obligation of any specific taxes or tax revenues for payment to Contractor. (1) All payments or expenditures made by the City under this Agreement are subject to the City's appropriation of funds for such payments or expenditures to be paid in the budget year for which they are made. (2) The payments to be made to Contractor, or other expenditures under this Agreement, if paid, shall be made solely from annual appropriations of the City as may be legally set aside for the implementation of Article III, Section 52 -a of the Texas Constitution or Chapter 380 of the Texas Local Government Code or any other economic development or financing program authorized by statute or home rule powers of the City under applicable Texas law, subject to any applicable limitations or procedural requirements. (3) In the event the City does not appropriate funds in any fiscal year for payments due or expenditures under this Agreement, the City shall not be liable to Contractor for such payments or expenditures unless and until appropriation of said funds is made; provided, however, that Contractor, in its sole discretion, shall have the right but not the obligation to terminate this Agreement and shall have no obligations under this Agreement for the year in respect to which said unappropriated funds relate. (4) To the extent there is a conflict of this Section and any other language or covenants in this Agreement, this Section 3 shall control. Section 4. Time of Completion The prompt completion of the Work under the Scope of Work relates is critical to the City. Unnecessary delays in providing Work under a Scope of Work shall be grounds for dismissal of the Contractor and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Contractor prior to the time of termination. Section 5. Insurance Before commencing work under this Agreement, Contractor shall obtain and maintain the liability insurance provided for below throughout the term of the Project plus an additional two years. Contractor shall provide evidence of such insurance to the City. Such documentation shall meet the requirements noted in Exhibit B. Contractor shall maintain the following limits and types of insurance: Workers Compensation Insurance: Contractor shall carry and maintain during the term of this Agreement, workers compensation and employers liability insurance meeting the requirements of the State of Texas on all the Contractor's employees carrying out the work involved in this contract. CITY OF SCHERTZ PAGE 2 Bound Tree Medical Service Agreement General Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Contractor or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of this contract by the Contractor or its employees. Subcontractor: In the case of any work sublet, the Contractor shall require subcontractor and independent contractors working under the direction of either the Contractor or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Contractor. Qualifying Insurance: The insurance required by this Agreement shall be written by non - assessable insurance company licensed to do business in the State of Texas and currently rated "B +" or better by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a "claims made" form. Evidence of such insurance shall be attached as Exhibit "C ". Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured's obligation to maintain such insurance. Section 6. Miscellaneous Provisions (A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this Agreement or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Contractor of any responsibility for work done by such subcontractor. (B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish the City with satisfactory proof of compliance. (C) Independent Contractor. Contractor acknowledges that Contractor is an independent contractor of the City and is not an employee, agent, official or representative of the City. CITY OF SCHERTZ PAGE 3 Bound Tree Medical Service Agreement Contractor shall not represent, either expressly or through implication, that Contractor is an employee, agent, official or representative of the City. Income taxes, self - employment taxes, social security taxes and the like are the sole responsibility of the Contractor. (D) Non - Collusion. Contractor represents and warrants that Contractor has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Contractor further agrees that Contractor shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the Work performed by Contractor under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Contractor, Contractor shall immediately report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Contractor under or pursuant to this Agreement. (E) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (F) Conflict of ' Terms. In the case of any conflicts between the terms of this Agreement and wording contained within the Scope of Work, this Agreement shall govern. The Scope of Work is intended to detail the technical scope of Work, fee schedule, and contract time only and shall not dictate Agreement terms. (G) Non - Boycott of Israel. The City of Schertz may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. CITY OF SCHERTZ PAGE 4 Bound Tree Medical Service Agreement (Texas Government Code chapter 2270) by accepting this purchase order, the vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel, and agrees that during the term of this agreement (contract as applicable) will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended. Relevant definitions from the bill: "Company" means a for - profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli - controlled territory, but does not include an action made for ordinary business purposes. Section 7. Termination (A) This Agreement may be terminated: (1) By the mutual agreement and consent of both Contractor and City; (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Contractor, as consequence of the failure of Contractor to perform the Work contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than five (5) days written notice to the Contractor. (B) If the City terminates this Agreement pursuant to subsection 7(A)(2) or (3), above, the Contractor shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those Work that have been timely and adequately performed by the Contractor considering the actual costs incurred by the Contractor in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Contractor to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination not the fault of the Contractor, the Contractor shall be compensated for all basic, special, and additional Work actually performed prior to termination, together with any reimbursable expenses then due. Section 8. Indemnification CITY OF SCHERTZ PAGE 5 Bound Tree Medical Service Agreement CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF SCHERTZ, TEXAS AND ALL OF ITS PRESENT, FUTURE AND FORMER AGENTS, EMPLOYEES, OFFICIALS AND REPRESENTATIVES HARMLESS IN THEIR OFFICIAL, INDIVIDUAL AND REPRESENTATIVE CAPACITIES FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION, JUDGMENTS, LIENS AND EXPENSES (INCLUDING ATTORNEYS FEES, WHETHER CONTRACTUAL OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY CONCEIVABLE CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH ) OR TO PROPERTY (BOTH REAL AND PERSONAL) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE WORK OR GOODS PERFORMED OR PROVIDED BY CONTRACTOR — EXPRESSLY INCLUDING THOSE ARISING THROUGH STRICT LIABILITY OR UNDER THE CONSTITUTIONS OF THE UNITED STATES. Section 9. Notices Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such party at the address hereinafter specified; or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within the confines of the continental United States of America for notice, but until written notice of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. Section 10. No Assignment Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent of the other party. Section 11. Severability If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 12. Waiver Either City or the Contractor shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. Section 13. Governing Law; Venue CITY OF SCHERTZ PAGE 6 Bound Tree Medical Service Agreement This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 14. Paragraph Headings; Construction The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either party. Section 15. Binding Effect Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 16. Gender Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 17. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 18. Exhibits All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Section 19. Entire Agreement It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. Section 20. Relationship of Parties Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. CITY OF SCHERTZ PAGE 7 Bound Tree Medical Service Agreement Section 21. Right To Audit City shall have the right to examine and audit the books and records of Contractor with regards to the work described in Exhibit A, or any subsequent changes, at any reasonable time. Such books and records will be maintained in accordance with generally accepted principles of accounting and will be adequate to enable determination of. (1) the substantiation and accuracy of any payments required to be made under this Agreement; and (2) compliance with the provisions of this Agreement. Section 22. Dispute Resolution In accordance with the provisions of Subchapter I, Chapter 271, TEX. LOCAL GOv'T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. Section 23. Disclosure of Business Relationships /Affiliations; Conflict of Interest Questionnaire Contractor represents that it is in compliance with the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code. Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84tb. Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on -line completion of Form 1295 "Certificate of Interested Parties." Form 1295 is also required for any and all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. Please visit the State of Texas Ethics Commission website: htt s: llwww.ethics.state.tx.uslwhatsl ewlelf info forrn1295.htm and https -.// w.ethics.state.t ..us /tec /1295- 1nfo.lit for more information. IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS C MISDEMEANOR. [The remainder of this page is intentionally left blank.] CITY OF SCHERTZ PAGE 8 Bound Tree Medical Service Agreement r� h day of -January 2018. Exhibit "A" 1. General: The Contractor shall deliver ordered equipment and supplies for the City of Schertz EMS department in accordance with the Contractor's proposal dated August 11, 2017, RFP 17- EMS- 25 -0 -01 and associated addendums attached as Exhibit "D ". 2. Pricing for Supplies: Prices shall be in accordance with the submitted cost proposal pricing. Where cost proposal pricing was not provided within the proposal, the same discounts and terms utilized for the determination of pricing shall be applied. Contractor shall hold pricing for each term of the agreement. 3. Price Adjustments: Contractor may request a price increase at each of the optional extensions provided within this agreement. The United States Producer Price Indexes (.PPI) of PCU33913391, SI07003 and SI07006 or other City approved index(s) shall be utilized to justify price increases. City approval for any such requested price increase shall be documented in conjunction with the written extension approval. 4. Software: Contractor shall provide the Operative IQ software system and relevant modules for management of the City's supplies during the duration of the agreement and any approved extensions at no additional fee. 5. Term of Agreement and Possible Extensions: This Service Agreement shall automatically terminate September 30, 2019. Upon mutual and written agreement of the City and vendor, this Service Agreement may be extended for up to three (3) one -year terms. Notwithstanding the foregoing, this contract shall be terminated if funds allocated for expenditure under this agreement are not available as provided for in sections 3 and 7 of this agreement. 6. Annual Not to Exceed Amount (NTE): Cumulative expenditures under this agreement shall not exceed $150,000.00 during each fiscal year as defined in Section 3., Subsection d. of this agreement. The maximum expenditures during each of the Schertz fiscal years shall not exceed this specified limit unless otherwise approved by City Council and this Service Agreement amended. CITY OF SCHERTZ PAGE 10 Bound Tree Medical Service Agreement Exhibit "B" The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. Ihi.�M ML M ►F. TM7ZKM ►� ' ►[] 1►f:1�10EM INAUSTOMIU OMB With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows: 1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile Liability on a separate endorsement. 2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all liability policies and must be provided on a separate endorsement. 3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive written notice of cancellation or non - renewal of the insurance. 4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary and non - contributory coverage regardless of the application of other insurance. 5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above. 6. The Contractor to make it's best efforts to notify The City of Schertz of any material change in the insurance coverage. 7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions. 8. Required limits may be satisfied by any combination of primary and umbrella liability insurances. 9. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of Schertz. 10. Insurance must be purchased from insurers having a minimum AmBest rating of B +. 11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD 25 2010/05). Coverage must be written on an occurrence form. 12. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein. 13. Intentionally Omitted for this Agreement. 14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Schertz within ten (10) business days after contract award and prior to starting any work by the successful Contractor's insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements shall be sent to: City of Schertz Purchasing Department 1400 Schertz Parkway Schertz, TX 78154 CITY OF SCHERTZ Bound Tree Medical Service Agreement emailed to: purchasincr?schertz.com Faxed to: 210- 619 -1169 PAGE I I CITY OF SCHERTZ PAGE 12 Bound Tree Medical Service Agreement erg W .. ..: .rS �E.Eik$ YeI# kMrii rMd i�' r n 61ai Inn,4- _.._..m � 9,aN is r F LIT Lfxo f r, AWK171 L '[ldoft I1Isk Fy 01101flim 10M JrmmrobjaVnjuo,, r .pin fngn� east bag L 12M56 imarni; -,: U 09*090` f6i' OPERAIM40 LWATIONS VVEHICU16 Itwhi400", lot, A"W,' n®IRvokik4UNWO,Wtw* ' i+J l u 1 nlbn II�nI IiII T011, i Vl ., 1q;( 11 rmltdedbyTdxanl: I I Iirrn I Eat 2 N4. SHOULD oklk' TIM ADM VIMMUM P N IR ANCELi� D 611PO" MR PAPIIEAIIO14 DAU THEREOF, WTICE NU, L DELMROD IN 1400 s0wTlZ Parkway cfiatI ®fax 78164 y 3i�mm A& ryy A Tj R12 D SIOVATURE 11E E I ERE . ion-20,10 ACURD CORPORV,10N. All O rafflowed, ACORD 28 (201. b) Tho AMID ;[ID namo and jc o• w* r000lered rrr o s CITY OF SCHERTZ PAGE 12 Bound Tree Medical Service Agreement (Instructions for completing and submitting a certificate to the City of Schutz) Complete the certificate of insurance with the information listed below. A) Certificate of Insurance date B) Producer (Insurance Agency) Information — complete name, address, telephone information, & email address. C) Insured's (Insurance Policy Holder) Information — complete name & address information D) Insurer (name /names of insurance company) * *(Remember the city requires all insurance companies to be Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or higher) or otherwise be acceptable to the City if not rated by A.M. Best) E) NAIC # (National. Association of Insurance Commissioners, a # that is assigned by the State to all insurance companies) F) Insurer letter represents which insurance company provides which type of coverage from D G) General Liability Insurance Policy — must have an (x) in box. Also, "Occurrence" type policy — must have an (x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval) H) This section shall be filled in with "Y" for yes under Additional Insured for all coverages, except for Contractor Liability and Workers' Compensation. There shall also be a "Y" for yes under all coverages for subrogation waived. I) Automobile Liability Insurance — must be checked for Any Auto, All Owned Autos, Hired Autos J) Umbrella Coverage — must be checked in this section and by occurrence whenever it is required by written contract and in accordance with the contract value. K) Worker's Compensation and Employers Liability Insurance — information must be completed in this section of the certificate of insurance form (if applicable). L) Builder's Risk Policy — for construction projects as designated by the City of Schertz. Professional Liability Coverage — for professional services if required by the City of Schertz. M) Insurance Policy #'s N) Insurance policy effective dates (always check for current dates) O) Insurance Policy limits (See Insurance Requirements Checklist) P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance policy(ies) must be provided separately and not in this section. The following endorsements are required by the City of Schertz. (1) Adding the City of Schertz as an additional insured. The "additional insured" endorsement is not required for professional liability and workers compensation insurance; and (2) Waiver of Subrogation (3) Primary and Non - Contributory (4) Cancellation Notice Q) City of Schertz's name and address information must be listed in this section R) Notice of cancellation, non - renewal, or material change to the insurance policy(ies) must be provided to the City of Schertz in accordance with a cancellation notice endorsement to the policy and /or per the policy provisions based on the endorsement adding the city as an additional insured. (Sec. 1811.155, Tex. Ins. Code) S) The certificate must be signed by the Authorized Agent in this section of the certificate form. CITY OF SCHERTZ PAGE 13 Bound Tree Medical Service Agreement Exhibit "C" CITY OF SCHERTZ PAGE 14 Bound Tree Medical Service Agreement BoundRee To Whom It May Concern, In response to your bid request, Bound Tree Medical is pleased to offer 32% off of the prices on supplies on www.boundtree.com. For product information and Bound Tree item numbers, please refer to the current Bound Tree Medical Emergency Medical Product Catalog. In order to provide a percentage off list discount, it is necessary for Bound Tree to exclude certain product categories or manufacturer products. This is largely due to the cost variability of these items as a result of market demand and raw material costs. Products excluded from the percentage off bid include the following: Manufacturers Excluded Product Categories Excluded Ferro King Tubes (not kits) and Airways Laerdal King Vision Philips Intellivue Preventative Maintenance Simulaids Recertified Equipment 5.11 Tactical Service Contracts Thermal Angel. Rescue Buddies KingFisher Medical Custom Kits Z- Medica (QuikClot) Gloves SScor Backboards UCapIt In addition, Pharmaceutical and IV Solutions product categories will be offered at a 28% discount from the current listed prices on www.boundtree.com. We are pleased to provide you with a competitive bid for the emergency medical supplies and equipment that you are seeking. Please contact our Bids and Contracts Department at 800 -533 -0523 with any questions. Thank you. Sincerely, Christopher Fyffe Senior Pricing Analyst, Bid & Contracts R faces 90 23 Duklin, O +3016 pkonc 6I4_760,500 fax a 1 .760.5010 W1A %bU.'1U11LItreo..ont Item List for City of Schertz Bid No, 17- EMS- 25 -0-01 "Ambulance Medical Supplies" Page 1 of 11 Bound Tree Medical, LLC 0 0 BAXTER HEALTHCARE - 1 0.9 saline 1000 Bag, case 12 12 /CS 601324X Iv Solution, Sodium Chloride 0.9% 1000MI Bag 14Ea /Cs DMG $ 4.89 1 /EA Iv Solution, Sodium Chloride 0.9% 500MI Bag 24Ea /Cs Baxter BAXTER HEALTHCARE - 2 0.9 saline 500cc Bag, case 24 24 /CS 601323 2B1323q DMG $ 4.29 IVEA BAXTER HEALTHCARE - 3 0.9 saline 50cc Bag, each 1 /EA 601306 Iv Solution, Sodium Chloride 0.9% 50MI Partial Fill Singlepak 96Ea /Cs DMG $ 1.79 1 /EA 10 GTT admin set 80+ in, one needleless port, one split septum, case Iv Admin Set, 10 Drop, 88 In, W/1 Safeline Inj Site And 1Safeday 4 50 50 /CS 1712 -23935 Needlefree Valve 50Ea /Cs B. BRAUN MEDICAL, INC $ 1.39 1 /EA 5.4X4 Non - Sterile Gauze, 200 pk, case 10 10 /CS F165622 Gauze Sponge Non Woven Non Sterile 4 In X 4 In 200 /Bg 10Bg /Cs DYNAREX CORPORATION $ 2.70 200 /BG MEDLINE INDUSTRIES, 6 4X4 Sterile Gauze, box 50 50 /BX 1212 -42421 Gauze Pads, Sterile, 12 Ply, 2S /Envelope, 4 In X 4 In 25 /Bx 24Bx/Cs INC. $ 2.77 25/BX 60 GTTt Admin Set 80+ in, one needleless port, one split septum, AMSINO INTERNATIONAL 7 case 50 50 /CS 35608306 Iv Admin Set, Pediatric 83 In, 60 Drop,1 Y -Site, 1 Valve 50Ea /Cs INC $ 1.74 1 /EA PERRIGO PHARMACEUTICALS 8 ACTIVATED CHARCOAL 50 gm, case 12 12 /CS 901102 Activated Charcoal Actidose Aqua 50Gm /240MI Bottle 12 /Cs (MINNESOTA DIVISION) $ 23.75 1 /EA CARDINAL HEALTH - 9 ADENOSINE 12 MG SDV, each 1 /EA 0542 -02 Adenosine 6Mg, 2MI Vial 10Ea /Bx PHARMA $ 3.29 1 /EA CARDINAL HEALTH - 10 ADENOSINE 6 MG SDV, each 1 /EA 0542 -02 Adenosine 6Mg, 2MI Vial 10Ea /Bx PHARMA $ 3.29 1 /EA NEPHRON PHARMACEUTICALS 11 ALBUTEROL 2.5 mg in 3ML VIAL, each 1 /EA 9501 -25 Albuterol 0.083% 2.5Mg /3MI 25Vials /Bx CORP $ 4.00 25 /BX 12 Alcohol Prep Pads, box 200 200 /Bk 276 -852BX Alcohol Prep Pad, Medium, Non - Sterile 200 /Bx 20Bx/Cs DUKAL CORP. $ 1.35 200 /BX 13 AMIODARONE 150MG SDV, box 25 25/BX 0616 -03 Amiodarone 150Mg 3MI Vial FRESENIUS $ 1.84 1 /EA 14 ASPIRIN CHILDREN'S CHEWABLE 81MG, each 1 1EA 911316 Aspirin 81 Mg Chewable, Orange Flavor 36 /Bottle GERI -CARE $ 0.76 36 /13T 15 ATROPINE 1MG PREFILLED SYRINGE, each 1 1EA 371006 Atropine 1Mg 10MI Luer Jet 1006B 10Ea /Pk IMS LIMITED $ 10.90 1 /EA 16 Backboard; no pins 1 1EA 394 - 35850 -OR Backboard, Orange, No Pins, Non - Standard Color IRON DUCK INC. $ 134.39 1 /EA 17 Bandaid 1X3 stat- strip, box 100 100/131083602 Bandage Adhesive 1 In X 3 In Sheer 100 /Bx 24Bx/Cs DYNAREX CORPORATION $ 1.54 100 /BX 18 BEDPAN 1 /EA 721- H100 -05EA Fracture Bedpan, Gold 50Ea /Cs QMED CORPORATION $ 0.92 1 /EA Tincture Of Benzoin Swabsticks Individually Wrapped 50Pk /Bx 19 BENZOIN SWABSTICKS, box 100 100 /Bk 541231 10Bx /Cs Exp: NICE -PAK $ 9.79 50 /BX 20 Bite Block, plastic 1 /EA 0003 Bite Stick, Latex Free 10Ea /Pk E.M.I. $ 0.32 1 /EA ASIA CONNECTION 21 BLOOD PRESSURE CUFF, ADULT, MANUAL 1 /EA 36012 Curaplex Aneroid Sphygmomanometer, Adult, With Case 50Ea /Cs SHANGHAI $ 4.84 1 /EA ASIA CONNECTION 22 BLOOD PRESSURE CUFF, CHILD, MANUAL 1 /EA 36011 Curaplex Aneroid Sphygmomanometer, Child, With Case 50Ea /Cs SHANGHAI $ 4.82 1 /EA ASIA CONNECTION 23 BLOOD PRESSURE CUFF, LARGE ADULT, MANUAL 1 /EA 36013 Curaplex Aneroid Sphygmomanometer, Lg Adult, With Case 50Ea /Cs SHANGHAI $ 6.16 1 /EA Emergency Tape, Pediatape, For Pediatric Patients, Measure Length EMERGENCY MEDICAL 24 BROSLOW TAPE 1 /EA 3710 -16051 And Estimate Weight PRODUCTS INC $ 18.10 1 /EA 25 1 Burn Sheet 60x96 1 /EA 276- 7305EA Burn Sheet, Blue, 60 In. X 96 In., Sterile 12Ea /Cs DUKAL CORP. $ 2.76 1 /EA Page 1 of 11 Bound Tree Medical, LLC Item List for City of Schertz Bid No, 17- EMS- 25 -0-01 "Ambulance Medical Supplies" Page 2 of 11 Bound Tree Medical, LLC 26 1 BVM -Adult, case 12 12 /CS 520 -211 Bvm, Spur li, Adult W/ Medium Adult Mask, Individually Boxed 12 /Cs AMBU $ 10.60 1 /EA Bvm, Spur li, Pediatric, With Infant Mask, Bag Reservoir, Medi Port, 27 BVM - Pediatric /Child, case 12 12 /CS 065 - 530 - 212 -001 12 /Cs AMBU $ 241.60 12 /CS 28 CALCIUM CHLORIDE 1GM PREFILLED SYRINGE, each 1 /EA 373304 Calcium Chloride 1Gm, 10MI Luer Jet 10106 IMS LIMITED $ 10.97 1 /EA WEST -WARD PHARMACEUTICAL 29 CARDIZEM 25MG SDV, each 1 /EA 6013 -10 Diltiazem, 25Mg, 5MI Vial *Refrigerate* 10Ea /Box CORP. $ 2.28 1 /EA 30 Carpuject 1 /EA D250 Carpuject Holder 2024 PFIZER INC. (HOSPIRA) $ 0.02 1 /EA Combat Application Tourniquet (Cat) Tactical Black, Gen 7, One- NORTH AMERICAN 31 CAT Tourniquet, black 1 /EA 1880 -13022 Handed Tourniquet - Windlass System RESCUE PRODUCTS $ 23.74 1 /EA NORTH AMERICAN 32 CAT Trainer - BLUE 1 /EA NAR300033 Combat Application Tourniquet (Cat), Trainer Blue, Gen 7 RESCUE PRODUCTS $ 34.39 1 /EA METREX RESEARCH 33 Cavicide 2.5 gal Bottle, case 2 2 /CS 201025 Surface Disinfectant 2 1/2 Gallon With Faucet 2 /Cs Cavicide CORPORATION $ 106.33 2 /CS 34 Cavicide 24oz Spray Bottle, case 12 12 /CS 290024 Cavicide Disinfectant With Sprayer 24 Oz 12 /Cs 13 -1024 QMED CORPORATION $ 8.62 1 /EA Disinfectant Towelettes, Caviwipes, 6 In X 6.75 In, Low Alcohol, METREX RESEARCH 35 Caviwipes 6 x 6.75, case 12 12 /CS 1061 -100 160 /Tub 12Tub /Cs CORPORATION $ 7.81 160/TB Curaplex Extrication Collar, Adult, Single -Use, Adjustable, 8 Settings 36 C- COLLAR - ADULT, Perfit, case of 30 30 /CS 3151 -03161 30Ea /Cs AMBU $ 4.45 1 /EA Curaplex Extrication Collar, Mini, Single -Use, Adjustable, 6 Settings 37 C- COLLAR - PEDIATRIC, Perfit, case of 30 30 /CS 3151 -03163 30Ea 1Cs AMBU $ 4.42 1 /EA 38 CHEST KIT - HEIMLICH CHEST VALVE 1 /EA 373460 Bd Heimlich Chest Drain Valve, Sterile, 10Ea /Cs BECTON DICKINSON $ 37.95 1 /EA CARDINAL HEALTH - 39 CHILDRENS LIQUID TYLENOL 100mg / 5ml 4oz. 1 /EA 1255 -94 Childrens Ibuprofen Oral Suspension, 100Mg /5MI, Berry 4 Oz Bottle PHARMA $ 4.30 1 /BT Bandage, Cohesive, Coban, Neon Colors, 3 In X 5 Yd Fully Stretched, 40 Coban Wrap, multi color, 36 per case 36 /CS 1583N Latex, Non - Sterile, 12 /Cs 3M HEALTH CARE $ 26.68 12 /CS 41 Cold Pack, 24 per case 24 /CS 4313 *Limited Quantity* Cold Pack, Dynarex 4511, Crush Type 24Ea /Cs DYNAREX CORPORATION $ 0.24 1 /EA Quikclot Combat Gauze, Le Z -Fold, 3 Inch X 4 Yards, Black 42 Combat Quickclot Gauze, z fold 1 /EA 1214 -35034 Packaging 50Ea /Cs Z- MEDICA LLC $ 31.24 1 /EA R2 Multifunction Defib Pads, Adult, Philips Plug -Style Connector, 43 COMBO PADS - Adult Conmed R2, case 10 10 /CS 2742 -17510 White Pouch 10Pr /Cs CONMED CORPORATION $ 15.01 1 /PR R2 Multifunction Defib Pads, Pediatric, Radiotranslucent, 44 COMBO PADS - PEDI Conmed R2, case 10 10 /CS 218- 3114- 174OPK Philips /Hp /Codemaster Connector, 10Pr /Bx CONMED CORPORATION $ 14.41 1 /PR 45 CPAP ADULT CIRCUIT - Large 02 MAX 3 set w Neb, case 10 10 /CS 313- 7555XNEA 02 Max Bitrac Ed Mask, W/ Neb, Adult Lg, W/3 -Set Valve 10Ea /Cs PULMODYNE $ 42.59 1 /EA 46 CPAP ADULT CIRCUIT - Medium 02 MAX 3 set w Neb, case 10 10 /CS 313- 7556XNEA 02 Max Bitrac Ed Mask, W/ Neb, Adult Med, W/3 -Set Valve 10Ea /Cs PULMODYNE $ 37.87 1 /EA BAXTER HEALTHCARE - 47 D10 %- 250mL, case 24 24 /CS 1921 -16217 Iv Solution, Dextrose 10% 250MI Bag 36Ea /Cs Baxter DMG $ 5.49 1 /EA 48 Decompression IV CATH 12 GAUGE X 125 IN 1 /EA PDF112 Curaplex Decompression Needle, Pneumofix, 12 Ga Prometheus Deltatech $ 26.88 1 /EA Catheter, Decompression Needle, 14 Ga X 3.25 In, Bd Angiocath MEDICAL INNOVATIONS, 49 1 Decompression IV CATH 14 GAUGE X 3.25 1/EA 352832 10Ea /Bx, 5Bx/Cs INC. $ 6.09 1 /EA Page 2 of 11 Bound Tree Medical, LLC Item List for City of Schertz Bid No, 17- EMS- 25 -0-01 "Ambulance Medical Supplies" Page 3 of 11 Bound Tree Medical, LLC "1712-74218 Iv Admin Ext Set,Dial -A -Flo Flow Controller,18 Inch,Prepierced Y- HOSPIRA WORLDWIDE, 50 Dial -A -Flow; IN Gravity flow control device Site,Option Lok,Female Adap INC $ 5.24 1 /EA 51 DIAZEPAM /VALIUM 5mg / ml, 2mI C4 Diazepam 5Mg /MI 2MI Luer Locking Carpuject 10 /Bx Cs04 PFIZER INC. ( HOSPIRA) $ 292.96 10 /BX WEST -WARD PHARMACEUTICAL 52 DIPHENHYDRAMINE /BENEDRYL 50MG /ML 1ML SDV, box 25 251BX 0376 -25 Diphenhydramine 50Mg /MI 1 M Sdv 2035 - Benadryl 25 Vials /Pk CORP. $ 0.97 1 /EA BAXTER HEALTHCARE - 53 DOPAMINE 400mg / 250ML BAG 1/EA 118- 2BO842EA Dopamine, 400Mg, 5% Dextrose, Injection, 250MI 18Ea /Cs DMG $ 13.84 1 /EA 54 EASY CAP CO2 DETECTOR - ADULT, box 6 6 /BX 530024 Co2 Detector, Easy Cap 6Ea /Bx 4Bx/Cs (24 /Cs) COVIDIEN $ 11.41 1 /EA 55 EASY CAP CO2 DETECTOR - CHILD, box 6 6 /BX 1530025 Co2 Detector, Pedi -Cap, Pediatric 6Ea /Bx 4Bx/Cs (24 /Cs) COVIDIEN $ 11.43 1 /EA Paper, Lp11, Lp12 And Lp15, Size 108 Mm X 23 M Roll, 5Rolls /Pk LEONHARD LANG USA, 56 1 ECG Paper 103mm x 23m for LP15, case 100 100 /C. 492- 12394PK 20Pk /Cs, Lifepak INC. $ 9.12 5 /PK Elastic Bandage, Swift Wrap, 3 In. X 5 Yards, High Quality Rubber MEDLINE INDUSTRIES, 57 Elastic Bandage, 3" w self closure, box 10 10 /BX 536- MDS077003 Elastic W /Self Closure 50 /Cs INC. $ 37.09 50 /CS Elastic Bandage, Swift Wrap, 6 In. X 5 Yards, High Quality Rubber MEDLINE INDUSTRIES, 58 Elastic Bandage, 6" w self closure, box 10 10 /BX 536- MDS077006 Elastic With Self Closure 50 /Cs INC. $ 46.94 50 /CS 59 Electrodes Medi -Trace 530, 30 /pack, 20 pack per box 20Pk /8 E5910 Electrodes, Medi -Trace Series 530, Adult 30 /Pk 20Pk /Cs 31013926 COVIDIEN $ 4.85 30 /PK 60 EMERGENCY BLANKET - YELLOW 89 x 58.5, polyester, case 20 20 /CS 114100 Blanket Disposable Emergency Room Yellow 60 In X 90 In 20 /Cs ALLCARE INC $ 60.10 20 /CS NORTH AMERICAN 61 Emergency Trauma Dressing 4" ; israeli trauma dressing 1/EA 660526 Emergency Trauma Dressing (Edt), 4 In X 70 In, Sterile RESCUE PRODUCTS $ 6.61 1 /EA NORTH AMERICAN 62 Emergency Trauma Dressing 6 "; israeli trauma dressing 1/EA G1288 Emergency Trauma Dressing (Edt), 6 In X 70 In, Sterile RESCUE PRODUCTS $ 6.89 1 /EA Convenience Bag, 1000Cc, Emesis, Rigid Collar, Clear Graduated 63 EMESIS Bag, GKR 1000cc p/n J2250, case 240 240 /C. J2250 W/O Hand Protection 240Ea /Cs GKR INDUSTRIES, INC. $ 1.00 1 /EA 64 EPINEPHRINE 1:10,000 PREFILLED SYRINGE 1/EA 373316 Epinephrine 1:10000, 1Mg, 10MI Luer Jet 1019B 10Ea /Pk IMS LIMITED $ 5.49 1 /EA CAPITAL WHOLESALE 65 Epinephrine 1:1000 1 m / ml 1ml SDV, box 25 25/Bx 0159 -25EA Adrenalin (Epinephrine) 1Mg, 1 M (1:1000) Vial 25Ea /Pk DRUG $ 18.84 1 /EA 66 EPINEPHRINE 1:1000 1MLAMPULE 1/EA 103 -10 Epinephrine 1Mg, 1 M Ampule 1 E 10Ea /Pk BPI LABS, LLC $ 13.18 1 /EA 67 ETCO2 Filter line Adult/Pedi Covidien, box 100 100 /Bx 174620 Filterline Set, Non Humidified, Intubated, Adult /Pediatric 100Ea /Bx COVIDIEN $ 6.90 1 /EA Smart Capnoline Plus Non Intubated, Oral Nasal W /02 Tubing, 68 ETCO2 w 02 tubing Adult Cannula Covidien, box 100 100 /13 177268 Adult /Intermediate 100Ea /Bx COVIDIEN $ 8.71 1 /EA Curaplex Select Endotracheal Tube With Stylette, 2.5Mm, Uncuffed MEDSOURCE 69 ETT 2.5 cuffed w stylette 1 /EA 2113 -10325 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.86 1 /EA Curaplex Select Endotracheal Tube With Stylette, 3.OMm, Cuffed MEDSOURCE 70 ETT 3.0 cuffed w stylette 1 /EA 2113 -10230 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.74 1 /EA Curaplex Select Endotracheal Tube With Stylette, 3.5Mm, Cuffed MEDSOURCE 71 ETT 3.5 cuffed w stylette 1 /EA 2113 -10235 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.76 1 /EA Curaplex Select Endotracheal Tube With Stylette, 4.OMm, Cuffed MEDSOURCE 72 ETT 4.0 cuffed w stylette 1 /EA 2113 -10240 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.82 1 /EA Curaplex Select Endotracheal Tube With Stylette, 4.5Mm, Cuffed MEDSOURCE 73 ETT 4.5 cuffed w stylette 1/EA 2113 -10245 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.84 1/EA Page 3 of 11 Bound Tree Medical, LLC Item List for City of Schertz Bid No, 17- EMS- 25 -0-01 "Ambulance Medical Supplies" Page 4 of 11 Bound Tree Medical, LLC Curaplex Select Endotracheal Tube With Stylette, 5.OMm, Cuffed MEDSOURCE 74 ETT 5.0 cuffed w stylette 1 /EA 2113 -10250 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.75 1 /EA Curaplex Select Endotracheal Tube With Stylette, 5.5Mm, Cuffed MEDSOURCE 75 ETT 5.5 cuffed w stylette 1 /EA 2113 -10255 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.74 1 /EA Curaplex Select Endotracheal Tube With Stylette, 6.OMm, Cuffed MEDSOURCE 76 ETT 6.0 cuffed w stylette 1 /EA 2113 -10260 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.74 1 /EA Curaplex Select Endotracheal Tube With Stylette, 6.5Mm, Cuffed MEDSOURCE 77 ETT 6.5 cuffed w stylette 1 /EA 2113 -10265 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.76 1 /EA Curaplex Select Endotracheal Tube With Stylette, 7.OMm, Cuffed MEDSOURCE 78 ETT 7.0 cuffed w stylette 1 /EA 2113 -10270 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.74 1/EA Curaplex Select Endotracheal Tube With Stylette, 7.5Mm, Cuffed MEDSOURCE 79 ETT 7.5 cuffed w stylette 1 /EA 2113 -10275 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.74 1 /EA Curaplex Select Endotracheal Tube With Stylette, 8.OMm, Cuffed MEDSOURCE 80 ETT 8.0 cuffed w stylette 1 /EA 2113 -10280 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.74 1 /EA Curaplex Select Endotracheal Tube With Stylette, 8.5Mm, Cuffed MEDSOURCE 81 ETT 8.5 cuffed w stylette 1 /EA 2113 -10285 10Ea /Bx 10Bx/Cs INTERNATIONAL $ 1.75 1 /EA 82 ETT introducer, coude tip 70cm 1 /EA 9- 01212 -70 Et Tube Introducer W /Conde Tip 15Fr X 70Cm 10 /Bx SUN MED $ 4.07 1 /EA MEDICAL DEVICES INTERNL / MICROTEK 83 EVAC Mattress 1 /EA 562004 Vacuum Mattress Mdi Immobile -Vac MED $ 273.42 1 /EA KIMBERLY -CLARK 84 Eye Protection /Safety Glasses 1 /EA 660277 Safety Glasses, V20 Purity, Smoke Lens 12 /Cs CORPORATION $ 1.25 1 /EA 85 EYE WASH 4 OZ 1 /EA 60711 Eye Wash Boroptol 4 Oz Bottle W /Snap Off Top 48 /Cs AFASSCO $ 2.37 1 /EA 86 Fentanyl Citrate 50mcg /ml 5ml SDV 1 /EA No Bid Not Bidding On This Item No Bid No Bid No Bid Isolation Kit, Incl Impermeable Gown, Gloves, Biohazard Bag, Mask MORRISON MEDICAL 87 Fluid Barrier Gowns 1 /EA 56 -6300 W /Shield, Shoe Covers, Cap, Disp PRODUCTS $ 5.58 1 /EA Gloves, Kc500 Purple Nitrile, Lg, Latex Free, Powder Free, 9.5 In Cuff 88 GLOVES - Large Halyard KC500, case of 10 box 1OBx/C 295203 100 /Bx 10Bx/Cs HALYARD HEALTH $ 7.68 100 /BX Gloves, Kc500 Purple Nitrile, Med, Latex Free, Powder Free, 9.5 In 89 GLOVES - Medium Halyard KC500, case of 10 box 1OBx/C 295202 Cuff 100 /Bx 1OBx/Cs HALYARD HEALTH $ 7.70 100 /BX Gloves, Kc500 Purple Nitrile, Sm, Latex Free, Powder Free, 9.5 In 90 GLOVES - Small Halyard KC500, case of 10 box 1OBx/C 295201 Cuff 100 /Bx 1OBx/Cs HALYARD HEALTH $ 7.67 100BX Gloves, Kc500 Purple Nitrile, XI, Latex Free, Powder Free, 9.5 In Cuff 91 GLOVES - X Large Halyard KC500, case of 10 box 1OBx/C 295204 90 /Bx 10Bx/Cs HALYARD HEALTH $ 7.72 90 /BX Glucagon Kit 1 Mg, Contains 1 Vial - 1 Mg Glucagon And 1 Vial -1 MI 92 GLUCAGON 1MG KIT 1 /EA 0593 -03 Sterile Water FRESENIUS $ 187.43 1 /EA ASCENSIA DIABETES 93 GLUCOMETER DISK - Breeze 2 1 /EA 2763 -46702 Test Strips For Breeze 2 50 /Bx 24Bx /Cs CARE $ 20.47 50 /BX Glucose Gel, 15 Gm, Strawberry Flavor 3 /Pk 12Pk /Cs *Will Affect 94 Glucose Gel 15gm 1 /EA 662248 Patients With Strawberry Allergy* LIFE NUTRITION LLC $ 3.60 3 /PK 95 Halo Seal, 2 pack 1 /EA G1163 Curaplex Select Halo Seal, 6.5 In X 5.5 In, No Vent 2 /Pk MEDICAL DEVICES, INC. $ 10.86 2 /PK *Limited Quantity* Curaplex Hot Pack, 4 1/2 In X 5 1/2 In 24 /Bx ASIA CONNECTION 96 Hot Pack, 24 per case 24 /CS 11406 4Bx/Cs SHANGHAI $ 7.39 24 /BX 97 HYDROGEN PEROXIDE 3% 16 OZ 1 /EA 25711 Hydrogen Peroxide, Topical Solution, 16 Oz Bottle, 12Ea /Cs MEDIQUE PRODUCTS $ 0.94 1 /EA Page 4 of 11 Bound Tree Medical, LLC Item List for City of Schertz Bid No, 17- EMS- 25 -0-01 "Ambulance Medical Supplies" Page 5 of 11 Bound Tree Medical, LLC CARDINAL HEALTH - 98 Immodium Tablets (Blister Packs) 1 /EA WH252 -5772 Anti- Diarrheal 2Mg Caplets 12/Bt (Generic Imodium A -D) PHARMA $ 1.66 12/BT Infection Control Kit; Gloves, gown, face shield, head cover, shoe Curaplex Infection Control Kit, Latex Free, Incl Gloves, Gown, Mask 9g cover 1 /EA 114651 W /Shield, Alcohol Wipe, Biobag PARENT PRODUCTION $ 1.65 11 /EA 100 IODINE PREP PADS, box 200 200 /13k 609153 Povidone Iodine (Pvp) Prep Pads 100 /Bx 10Bx/Cs DYNAREX CORPORATION $ 3.62 100 /BX NEPHRON PHARMACEUTICALS 101 IPRATROPIUM /ATROVENT 0.02% 2.5 ml vial 1 /EA 9801 -30 Ipratropium Bromide 0.02% 0.5Mg /2.5MI 30 /Bx CORP $ 3.78 30 /BX MORRISON MEDICAL 102 IV ARMBOARD; 18 inch 1 /EA 450002 Intravenous (Iv) Armboard Disposable 3 In X 18 In 100 /Cs PRODUCTS $ 0.83 1 /EA Iv Catheter, Introcan Safety, 14 Ga X 1.25 Inch, Straight, Fep 50Ea /Bx 103 IV Cath 14ga x 1.25in B Braun Introcan FEP, box 50 50 /BX 601890 4Bx/Cs B. BRAUN MEDICAL, INC $ 1.59 1 /EA Iv Catheter, Introcan Safety, 16 Ga X 1.25 Inch, Straight, Fep 50Ea /Bx 104 IV Cath 16ga x 1.25in B Braun Introcan FEP, box 50 50 /BX 602586 4Bx/Cs B. BRAUN MEDICAL, INC $ 1.62 1 /EA Iv Catheter, Introcan Safety, 18 Ga X 1.25 Inch, Straight, Fep 50Ea /Bx 105 IV Cath 18ga x 1.25in B Braun Introcan FEP, case 200 200 /C: 602560 4Bx/Cs B. BRAUN MEDICAL, INC $ 1.63 1 /EA Iv Catheter, Introcan Safety, 20 Ga X 1.25 Inch, Straight, Fep 50Ea /Bx 106 IV Cath 20ga x 1.25in B Braun Introcan FEP, case 200 200 /C: 602535 4Bx/Cs B. BRAUN MEDICAL, INC $ 1.63 1 /EA Iv Catheter, Introcan Safety, 22 Ga X 1 Inch, Straight, Fep 50Ea /Bx 107 IV Cath 22ga x tin B Braun Introcan FEP, box 50 50 /BX 602519 4Bx/Cs B. BRAUN MEDICAL, INC $ 1.63 1 /EA Iv Catheter, Introcan Safety, 24 Ga X 0.75 Inch, Straight, Polyurethane 108 IV Cath 24ga x 0.75in B Braun Introcan FEP, box 50 50 /BX C884320 50Ea 1Bx 4Bx/Cs B. BRAUN MEDICAL, INC $ 1.67 1/EA MASON TAYLER 109 IV Pressure Bag 1000ml, 5 per box, case of 5 boxes 5Bx/CE 350310 Pressure Infuser, Infu -Stat Bag, 1000MI 5 /Bx 5Bx/Cs MEDICAL PRODUCTS $ 9.97 1 /EA Curaplex Extrication Device W /Case, Green, For Confined Space MEDSOURCE 110 KED, Kendrick Extrication Device 1 /EA 15329 Patient Immobilization And Extrication INTERNATIONAL $ 49.24 1 /EA MEDIPURPOSE 111 Lancet, Surgilance orange 1 /EA E6254 Lancet 2.2Mm 21 Ga 100 /Bx 15Bx/Cs Surgilance (SURGILANCE) $ 14.28 100 /BX AMERICAN DIAGNOSTIC 112 LARYNGOSCOPE BLADE, MAC #1 -metal Reuseable conventional 1 /EA 020311 Laryngoscope Blade Stainless Steel Standard Macintosh 1 CORP. $ 12.97 1 /EA AMERICAN DIAGNOSTIC 113 LARYNGOSCOPE BLADE, MAC #2 -metal Reuseable conventional 1 /EA 020312 Laryngoscope Blade Stainless Steel Standard Macintosh 2 CORP. $ 12.97 1 /EA AMERICAN DIAGNOSTIC 114 LARYNGOSCOPE BLADE, MAC #3 -metal Reuseable conventional 1 /EA 020313 Laryngoscope Blade Stainless Steel Standard Macintosh 3 CORP. $ 12.97 1 /EA AMERICAN DIAGNOSTIC 115 LARYNGOSCOPE BLADE, MAC #4 -metal Reuseable conventional 1 /EA 020314 Laryngoscope Blade Stainless Steel Standard Macintosh 4 CORP. $ 12.97 1 /EA LARYNGOSCOPE BLADE, MILLER #0 -metal Reuseable AMERICAN DIAGNOSTIC 116 conventional 1 /EA 020300 Laryngoscope Blade Stainless Steel Standard Miller 0 CORP. $ 12.97 1 /EA LARYNGOSCOPE BLADE, MILLER #1 -metal Reuseable AMERICAN DIAGNOSTIC 117 conventional 1 /EA 020301 Laryngoscope Blade Stainless Steel Standard Miller 1 CORP. $ 12.97 1 /EA LARYNGOSCOPE BLADE, MILLER #2 -metal Reuseable AMERICAN DIAGNOSTIC 118 conventional 1 /EA 020302 Laryngoscope Blade Stainless Steel Standard Miller 2 CORP. $ 12.97 1 /EA LARYNGOSCOPE BLADE, MILLER #3 -metal Reuseable AMERICAN DIAGNOSTIC 119 conventional 1 /EA 020303 Laryngoscope Blade Stainless Steel Standard Miller 3 CORP. $ 12.97 1 /EA Page 5 of 11 Bound Tree Medical, LLC Item List for City of Schertz Bid No, 17- EMS- 25 -0-01 "Ambulance Medical Supplies" Page 6 of 11 Bound Tree Medical, LLC LARYNGOSCOPE BLADE, MILLER #4 -metal Reuseable "020304 AMERICAN DIAGNOSTIC 120 conventional Laryngoscope Blade Stainless Steel Standard Miller 4 CORP. $ 12.97 1 /EA 121 LARYNGOSCOPE BULB - LARGE Bulb Laryngoscope Large 25 /Bx 008628 300 TELEFLEX MEDICAL $ 1.87 1 /EA 122 LARYNGOSCOPE BULB - SMALL 1/EA 14731 Curaplex Bulb, Laryngoscope Small 100Ea /Cs ZULCO INTERNATIONAL $ 1.36 1 /EA Curaplex Select Laryngoscope Handle, Greenline, Medium, Fiber 123 LARYNGOSCOPE HANDLE 1/EA 792 -5- 0236 -09 Optic, Chrome Plated Brass SUN MED $ 44.74 1 /EA Curaplex Select Laryngoscope Handle, Greenline, Penlite, Fiber 124 LARYNGOSCOPE HANDLE STANDARD SMALL AA PEDIATRIC 1/EA 792 -5- 0236 -10 Optic, Chrome Plated Brass SUN MED $ 44.96 1 /EA Boot Cover, Sunsoft, XI, With Rigid Waffle Sole, Impervious, 15 In SUNRISE INDUSTRIES, 125 Leg /Boot Covers 1/EA 1042 -18004 High, Elastic Top, White 200Pr /Cs INC. $ 0.62 2 /PR CAPITAL WHOLESALE 126 LEVALBUTEROL /XOPENEX 1.25mg / 3ml vial 1/EA 0023 -27 Levalbuterol Inhal 1.25Mg, 3MI 24 /Bx DRUG $ 19.57 24/BX 127 LIDOCAINE 2% 100MG PREFILLED SYRINGE 100 /13k 0074490301 Lidocaine 2% 100Mg 5MI Ansyr Syringe 1026C 10Ea /Bx PFIZER INC. (HOSPIRA) $ 3.63 1 /EA 128 LP15 Adult Disposable Pulse Ox Masimo SET LNCS, box 20 20 /BX 2712 -01920 Masimo Set Lncs Adult Disposable Sensor, 18 Inch 20 /Bx PHYSIO- CONTROL, INC. $ 12.61 1 /EA Temp Sensor, Esophageal /Rectal, 9 Fr, Disposable, For Lifepak 15, 129 LP15 Disposable Temp Probe 9Fr 1/EA 2732 -96360 20Ea /Bx PHYSIO- CONTROL, INC. $ 6.50 IVEA Masimo Set Lncs Inf -L Infant Adhesive Sensor, Disposable, For Pts 3- 130 LP15 Infant Disposable Pulse Ox Masimo SET LNCS, box 20 20 /BX 2712 -03111 20Kg, 18 In 20Ea /Bx PHYSIO- CONTROL, INC. $ 17.63 1/EA 131 LP15 Pediatric Disposable Pulse Ox Masimo SET LNCS, box 20 20 /BX 2712 -02020 Masimo Set Lncs Pediatric Disposable Sensor, 18 Inch 20Ea /Bx PHYSIO- CONTROL, INC. $ 14.67 1 /EA LITTLE RAPIDS Megamover Transport Unit 40 X 80 Nonwoven Poly White 1000 Lb CORPORATION /GRAHAM 132 LPT, Large Patient Transfer 1/EA 111500 Capacity, 14 Handles 10 /Cs MEDICAL $ 18.12 1 /EA 133 LR 1000cc Bag, case 12 12 /CS 357500 Iv Solution, Lactated Ringers 1000MI Bag 12Ea /Cs Bbraun L7500 B. BRAUN MEDICAL, INC $ 2.29 1 /EA 134 Lubricant, Surgical water based, box 144 144/Bk 440128 Lubricating Jelly Pdi Sterile, 2.7Gm 144/Bx 12Bx /Cs NICE -PAK $ 8.95 144/BX Mucosal Atomization Device, Mad Nasal /Oral W /3Cc Syringe, Latex 135 MAD ( Mucosal Atomizer Device) 1/EA 400124 Free 25Ea /Bx TELEFLEX MEDICAL $ 6.49 1 /EA 136 Magill, Adult 1/EA 0129 Forceps, Magill, Adult SURGICAL DESIGN, INC $ 3.92 1 /EA 137 Magill, Child 1/EA 0128 Forceps, Magill, Child SURGICAL DESIGN, INC $ 3.00 1 /EA 138 MAGNESIUM SULFATE 50% 2ML VIAL 1/EA 0064 -02 Magnesium Sulfate 50% 1Gm, 2MI Vial 25Ea /Bx FRESENIUS $ 2.03 1 /EA 139 MEDICAL DUCT TAPE, white, case 24 24 /CS 16586 Tape, Duct White 2 In X 60 Yards 24Ea /Cs BRON TAPES, INC. $ 6.78 1 /EA WEST-WARD PHARMACEUTICAL 140 Morphine Sulfate, 5mg / ml, 2ml SDV 1/EA 6127 -25 C2 Morphine 10Mg 1 MI Vial 25 /Bx CORP. $ 33.43 25/BX MEDSOURCE 141 Multi- Trauma Dressing 12in x 30in 1/EA 16353 Curaplex Multi- Trauma Dressing, 12 In X 30 In, Sterile, 50Ea /Cs INTERNATIONAL $ 0.99 1/EA 142 N95 MASK - UNIVERSAL SIZE 1/EA 16625 Particulate Respirator, N95 Mask, Molded 20 /Bx 12Bx/Cs DYNAREX CORPORATION $ 11.08 20 /BX 143 Nail Polish Remover 1/EA 279- 1501BX Nail Polish Remover Pad, Acetone Free 100Bx, 10Bx/Cs DYNAREX CORPORATION $ 3.74 100 /BX 144 NALOXONE /NARCAN 2MG PREFILLED, pack of 10 11 0 /PK 373369 Naloxone 2Mg 2MI Luer Jet 1029B 10Ea /Cs IMS LIMITED $ 36.58 1 /EA Curaplex Select Nebulizer, Small - Volume, Hand -Held, T- Piece, 145 Nebulizer, case of 50 50 1CS 301 -200EA Mouthpiece, Flextube, 7 Ft Tubing 50 /Cs WESTMED, INC. $ 0.60 1 /EA Page 6 of 11 Bound Tree Medical, LLC Item List for City of Schertz Bid No, 17- EMS- 25 -0-01 "Ambulance Medical Supplies" Page 7 of 11 Bound Tree Medical, LLC 0 0 146 Nebulizer W /BVM Fitting 1 /EA 812- BVMNEBKIT Curaplex Nebulizer Kit, Bvm Connection, Latex Free PARENT PRODUCTION $ 3.07 1 /EA 147 Needle 18ga x 1 in, box 100 100 /13k 1641 -11818 Needle, Hypodermic, 18 Ga X 1 Inch, 100 /Bx 10Bx/Cs B. BRAUN MEDICAL, INC $ 2.51 100 /BX EXEL INTERNATIONAL, 148 Needle 25gx1 inch, box 100 100 /13k 620405 Needle Hypodermic 25 Gauge X 1 In 100 /Bx 20Bx/Cs INC. $ 3.90 100 /BX Hypodermic Needle, Regular Bevel, 25 Ga X 1 1/2 In., Sterile 100 /Bx EXEL INTERNATIONAL, 149 Needle 25gx1.5 inch, box 100 100 /13k 30- 26406BX 20Bx/Cs INC. $ 4.73 100 /BX ASIA CONNECTION - 150 NG TUBE - 12 FR Argyle Salem Sump Tube VEA 14758MS Curaplex Nasogastric Tube, 12Fr 280Ea /Cs TAIWAN $ 2.11 1 /EA ASIA CONNECTION - 151 NG TUBE - 14 FR Argyle Salem Sump Tube VEA 14759 Curaplex Nasogastric Tube, 14Fr 280Ea /Cs TAIWAN $ 2.23 1 /EA ASIA CONNECTION - 152 NG TUBE - 18 FR Argyle Salem Sump Tube VEA 14762MS Curaplex Nasogastric Tube, 18Fr 280Ea /Cs TAIWAN $ 2.25 1 /EA ASIA CONNECTION - 153 NG TUBE - 8 FR Argyle Salem Sump Tube VEA 14756MS Curaplex Nasogastric Tube, 8Fr 280Ea /Cs TAIWAN $ 2.24 1 /EA Rouses Point 154 Nitromist 400mcg 8.5gm VEA 1 91 1 -43008 Nitromist 40OMcg Spray 8.5Gm Bottle 230 Metered Doses Pharmaceuticals, LLC $ 187.49 1 /EA Curaplex Oxygen Mask, Adult, Elongated, Partial Nrb WNent, ASIA CONNECTION 155 Non - Rebreather, Adult, case 50 50 /CS 30051 Reservoir Bag, 7 Ft Tubing 50Ea /Cs SHANGHAI $ 0.66 1 /EA Curaplex Oxygen Mask, Elongated, Pediatric, Partial Nrb WNent, ASIA CONNECTION 156 Non - Rebreather, Pediatric, case 50 50 /CS 30053 Reservoir Bag, 7 Ft Tubing 50Ea /Cs SHANGHAI $ 0.67 1 /EA MEDSOURCE 157 NPA 24fr 1 1EA 51156 Curaplex Npa 24F 6.OMm, Latex Free Pvc 100Ea /Cs INTERNATIONAL $ 1.05 1 /EA MEDSOURCE 158 NPA 26fr 1 1EA 51157 Curaplex Npa 26F 6.5Mm, Latex Free Pvc 100Ea /Cs INTERNATIONAL $ 1.13 1 /EA MEDSOURCE 159 NPA 28fr 1 1EA 51158 Curaplex Npa 28F 7.OMm, Latex Free Pvc 100Ea /Cs INTERNATIONAL $ 1.10 1 /EA MEDSOURCE 160 NPA 30fr 1 1EA 51159 Curaplex Npa 30F 7.5Mm, Latex Free Pvc 100Ea /Cs INTERNATIONAL $ 1.13 1 /EA MEDSOURCE 161 NPA 32fr 1 1EA 51160 Curaplex Npa 32F 8.OMm, Latex Free Pvc 100Ea /Cs INTERNATIONAL $ 1.13 VEA MEDSOURCE 162 NPA 34fr VEA 51161 Curaplex Npa 34F 8.5Mm, Latex Free Pvc 100Ea /Cs INTERNATIONAL $ 1.13 VEA MEDSOURCE 163 NPA 36fr VEA 51162 Curaplex Npa 36F 9.OMm, Latex Free Pvc 100Ea /Cs INTERNATIONAL $ 1.13 1 /EA 164 02 Regulator Meret Magnum VEA 661294 Meret Magnum Regulator, 0 -25 Lpm, 2 Diss, Cga870 MERET $ 164.00 1 /EA 165 02 WRENCH - SM VEA 11 188G 02 Cylinder Wrench, DIE Size, Nylon, Green 50Ea /Bx HyperKinetics $ 0.50 1 /EA Ob Kit, Bagged, Includes Gloves, Clamps, Scissor, Sponges, Towels, 166 Obstetrical Kit (OB) VEA 540- 1709EA Underpad, Diaper, Aspirator MOTION MEDICAL $ 7.89 1 /EA 167 Ondansetron /ZOFRAN 2mg / ml 2ml SDV, 10 per box 10 /BX 4755 -02 Ondansetron 4Mg 2MI Vial 25Ea /Bx PFIZER INC. (HOSPIRA) $ 0.50 1 /EA ASIA CONNECTION - 168 OPA #0 (50mm) VEA 12975 Curaplex Berman Oral Airway, 50Mm Blue 5 /Pk TAIWAN $ 0.42 5 /PK ASIA CONNECTION - 15/PK 169 OPA #1 (60mm) VEA 12976 Curaplex Berman Oral Airway, 60Mm Black 5 /Pk TAIWAN $ 0.42 Page 7 of 11 Bound Tree Medical, LLC Item List for City of Schertz Bid No, 17- EMS- 25 -0-01 "Ambulance Medical Supplies" Page 8 of 11 Bound Tree Medical, LLC ASIA CONNECTION - 170 OPA #2 (70mm) 1/EA 12977 Curaplex Berman Oral Airway, 70Mm White 5 1Pk TAIWAN $ 0.70 5 /PK ASIA CONNECTION - 171 OPA #3 (80mm) 1/EA 112978 Curaplex Berman Oral Airway, 80Mm Green 5 1Pk TAIWAN $ 0.58 5 /PK ASIA CONNECTION - 172 OPA #4 (90mm) 1/EA 12979 Curaplex Berman Oral Airway, 90Mm Yellow 5 1Pk TAIWAN $ 0.58 5 /PK ASIA CONNECTION - 173 OPA #5 (100mm) 1/EA 12980 Curaplex Berman Oral Airway, 100Mm Red 5 /Pk TAIWAN $ 0.64 5 /PK Child Transport, Ferno Pedi -Mate, Designed To Hold A Child From 174 Pedi -Mate 678 1/EA 473560 4.5 To 18.1 Kg (10 -40Lb) FERNO WASHINGTON $ 262.31 1 /EA MEDSOURCE 175 Pen Light 1/EA 32762 Curaplex Disposable Pen Light 6 Per Pack/ 60 Packs Per Case INTERNATIONAL $ 3.67 6 /PK Pillow, Disposable, 18 X 24, 12 Oz., Polyester Fill, Non - Allergenic, 176 Pillow, Disposable 14x16 Allcare, 15 per case 15 /CS 206- 089- 7010EA 12Ea /Cs CARE LINE INC. $ 1.99 1 /EA CARDINAL HEALTH - 177 PROMETHAZINE /PHENERGAN 25MG AMP 1/EA 5261540 Promethazine 25Mg, 1 M Ampule 25 /Bx PHARMA $ 1.73 1 /EA 178 Razor, Prep, box 50 50 /BX 540047 Preparation Razors 50 /Bx 5Bx/Cs Gallant 4251 (250Ea /Cs) DYNAREX CORPORATION $ 0.34 IV EA 179 RED BIO BAG -LARGE 23x34 100 /box 100 /13k F0108 Bag Infectious Waste Red 25 In X 34 In 250Ea /Cs QMED CORPORATION $ 0.14 1/EA Biohazard Bags, Red /Black, 7 -10 Gal, 23X23, 1.20Mil 400 /Cs (100 /Bx MEDEGEN MEDICAL 180 RED BIO BAG - MEDIUM 23x23 100 /box 100/6) 1071 -61162 4Bx/Cs) PRODUCTS $ 43.75 400 /CS MCKESSON GENERAL 181 RED BIO BAG - SMALL 11x15 50 /box 501BX 661542 Bag, Red Biohazard, 11 In X 14 In, 50 /Bx 10Bx/Cs MEDICAL $ 9.04 50 /BX POLY SYSTEMS 182 Red Bio Bag, Back Board 1 1EA 296589 Backboard Bag Biohazard 24 X 86 50 /Cs COMPANY $ 1.37 1 /EA 183 Ring Cutter 1 1EA 2832 -81418 Ring Cutter, Zulco Deluxe ZULCO INTERNATIONAL $ 13.58 1 /EA Bandage Conforming Stretch Gauze Non Sterile 4 In X 4.1 Yards 184 Roller Gauze- 4" NS, 12 per pack, 8 pack per case 81Pk /C. 080604 12RIs /Bg 8Bg /Cs DUKAL CORP. $ 1.83 12/BG 185 Roller Gauze- Sterile 4.5" kerlix 1 1EA J3047 Gauze Bandage 4.5 In X 3.1 Yd Sterile 1RI /Pk 100Pk /Cs Kerlix COVIDIEN $ 1.10 1 /RL Iv Flush Syringe, Normal Saline 10MI Prefilled 12Cc Syringe, Sterile 186 Saline Flush, 10cc PFS, 100 per box, 4 box per case 4Bx /C„ 600 -10 100Ea /Bx 4Bx/Cs AQUABILITI $ 0.32 1 /EA Ext Set, 7 In, W /Removable Luer Connector, Slide Clamp, Rotating AMSINO INTERNATIONAL 187 Saline Lock Loop Connector, 100 per box 10016) B9002 Luer 50Ea /Cs INC $ 2.29 1 /EA Flex -All Splint, Orange, Bendable Foam And Aluminum Splint, 4 In. X MEDSOURCE 188 SAM Splint 1/EA 533 -MS- SPLINT 36 In. Rolled INTERNATIONAL $ 5.08 1 /EA GENSTAR 189 Scoop stretcher VEA 14781 Curaplex Folding Scoop Stretcher, W /Straps (Load Limit 350Lb) TECHNOLOGIES CO, INC $ 193.87 1 /EA Safety Control Seals Blue W/O Numbers 100 /Pk 10Pk /Bx 5Bx/Cs 190 1 Seals - pull tight w/o numbers blue 1/EA 226630 Pull -Tite 6630000 -3BIue E.J. BROOKS COMPANY $ 12.25 100 /PK 191 SHARPS CONTAINER - 1qt 8.75 x 2.5 x 4.5 flip top 1/EA 298303 Sharps Container 1 Quart 8.75 In X 4.25 In X 2.50 In 20 /Cs Sage COVIDIEN $ 3.60 1 /EA 192 SHARPS CONTAINER - 2 gal w rotor opening lid 1/EA 298970 Sharps Container Red 8 Quart 10 In X 7.25 In X 10.5 In 20 /Cs Sage COVIDIEN $ 3.38 tl /EA Page 8 of 11 Bound Tree Medical, LLC Item List for City of Schertz Bid No, 17- EMS- 25 -0-01 "Ambulance Medical Supplies" Page 9 of 11 Bound Tree Medical, LLC Curaplex Sharps Solo, Sharps Container With One Time Lockable MEDSOURCE 193 Sharps Dart 1 /EA 64250 Seal, 6.5 In 24Ea /Cs INTERNATIONAL $ 1.75 1 /EA KINGFISHER MEDICAL, 194 1 SMART Triage Pack 1 /EA 173216 Smart Triage Pack Olive Drab (Od) INC. $ 125.32 1 /EA 195 SODIUM BICARBONATE 8.4% 50 meq PREFILLED SYRINGE 1 /EA 376637 Sodium Bicarbonate 8.4% Lifeshield Syringe 1035A 10Ea /Bx PFIZER INC. (HOSPIRA) $ 11.25 1 /EA Softcheck Disp Adult Cuff 26 -35Cm Vinyl Single Tube MI Fitting For SPACELABS 196 SoftCheck BP CUFF - ADULT ML connector 1 /EA ST2635ML -20 Cas Monitor 20 /Cs HEALTHCARE $ 3.29 1 /EA Softcheck Disp Child Cuff 13 -20Cm Vinyl Single Tube MI Fitting For SPACELABS 197 SoftCheck BP CUFF - CHILD ML connector 1 /EA ST1320ML -20 Cas Monitor 20 /Cs HEALTHCARE $ 2.40 1 /EA Softcheck Disp Lg Adult Cuff 32 -42Cm Vinyl Single Tube MI Fitting SPACELABS 198 SoftCheck BP CUFF - LG ADULT ML connector 1 /EA ST3242ML -20 For Cas Monitor 20 /Cs HEALTHCARE $ 4.29 1 /EA Softcheck Disp Sm Adult Cuff 18 -26 Cm Vinyl Single Tube MI SPACELABS 199 SoftCheck BP CUFF - SM ADULT ML connector 1 /EA ST1826ML -20 Fitting For Cas Monitors 20 /Cs HEALTHCARE $ 2.43 1 /EA Softcheck Disp Thigh Cuff 42 -50 Cm Vinyl Single Tube MI Fitting SPACELABS 200 SoftCheck BP CUFF - XL ADULT ML connector 1 /EA ST4250ML -20 For Cas Monitor 20 /Cs HEALTHCARE $ 7.59 1 /EA HONEYWELL SAFETY 201 SOOTHE A STING 1 /EA 834- 35134SW Insect Sting Swab, Nox -A -Sting 10 /Bx PRODUCTS USA INC $ 1.19 10 /BX MEDICAL DEVICES INTERNL / MICROTEK 202 Splint, Econo -Vac (arm) 1 /EA 562015 Vacuum Splint Arm Only Ems Econo -Vac 10 /Cs 82 -E2014 MED $ 18.95 1 /EA MEDICAL DEVICES INTERNL / MICROTEK 203 Splint, Econo -Vac (Ig forearm) 1 /EA 562223 Vacuum Splint Large Forearm Only 10 /Cs Ems Econo -Vac 82 -E2222 MED $ 8.33 1 /EA MEDICAL DEVICES INTERNL / MICROTEK 204 Splint, Econo -Vac (wrist/ankle) 1 /EA 562011 Vacuum Splint Wrist/Ankle Only 10 /Cs Ems Econo -Vac 82 -E2010 MED $ 17.38 1 /EA MEDICAL DEVICES INTERNL / MICROTEK 205 Splint, Econo -Vac (leg) 1 /EA 562025 Vacuum Splint Leg Only 5 /Cs Ems Econo -Vac 82 -E2024 MED $ 27.86 1 /EA MEDICAL DEVICES Vacuum Splint Medium Forearm Only 10 /Cs Ems Econo -Vac 82- INTERNL / MICROTEK 206 Splint, Econo -Vac (medium forearm) 1 /EA 562216 E2215 MED $ 7.19 1 /EA MEDSOURCE 207 Sterile 5X9 Dressing 1 /EA 1212 -59124 Abdominal Pad, 5 In X 9 In, Sterile, Combination Pad 25 /Bx 16Bx/Cs INTERNATIONAL $ 3.00 25 /BX 208 Sterile Water, 500cc Btl, case of 16 16 /CS 355001 Sterile Water For Irrigation 500MI 16Ea /Cs Bbraun B. BRAUN MEDICAL, INC $ 1.54 1 /EA ASIA CONNECTION 209 Stethoscope 1 /EA 36023 Curaplex Sprague Rappaport Style Stethoscope, Red 50Ea /Cs SHANGHAI $ 4.24 1 /EA Strap Set, 5 Ft, 2 Piece, Orange, Polypropylene, Plastic Side Release 210 Strap, Orange Two pc 5ft, 3 / pk, loop connector; disposible 1 /EA 3172 -53615 Buckle, Loop Lock, 3 /Pk SAFETY INTERNATIONAL $ 6.09 3 /PK 211 Strap, Stretcher, Extension 24" 1 /EA 14161 Strap, Gurney 2 In Extension Blk DMS $ 6.74 1 /EA 212 STRETCHER SHEET - COVER flat, case of 50; 40 "x84" 50 /CS B0033 Cot Sheet, Flat, Poly -Pro 40 In X 84 In 50 /Cs ADI MEDICAL $ 35.00 50 /CS Cot Sheet, Fitted, 30 In X 84 In W /Elastic Corners, Med Blue Spun 213 STRETCHER SHEET - FITTED All care PA 200, case of 50; "30x84" 50 /CS 3271 -71302 Poly 25 /Cs IADI MEDICAL $ 21.97 25 /CS Page 9 of 11 Bound Tree Medical, LLC Item List for City of Schertz Bid No, 17- EMS- 25 -0-01 "Ambulance Medical Supplies" Page 10 of 11 Bound Tree Medical, LLC Straps, Vinyl Antibacterial, Metal Push Button Buckle, 2 Piece w /Loop Restraint Strap Antibacterial Metal Seat Belt Buckle Black 2 Piece 5 214 Ends, Black, 5 feet 1 /EA 50622ABBK Ft Loop End DMS $ 7.34 1 /EA Chest Strap, For Stryker Cot, Economy Poly, Plastic Sr, 6.5 Ft, 2 Pc, 215 STRETCHER STRAP - CHEST PIECE 1 /EA 3175 -16222 Black And Green 2 /St DMS $ 6.11 2 /ST BEMIS MANUFACTURING 216 Suction Canister 1200cc, case of 48 48 /CS 598041 Suction Canister Disposable Rigid Green Top 1200Cc 48 /Cs Hi -Flow COMPANY $ 2.87 1 /EA Curaplex Suction Catheter, 10 Fr, Whistle Tip And Thumb Control ASIA CONNECTION 217 SUCTION CATHETER - 10 FR 1 /EA 36092 Port 50Ea /Cs SHANGHAI $ 0.14 1 /EA Curaplex Suction Catheter, 12 Fr, Whistle Tip And Thumb Control ASIA CONNECTION 218 SUCTION CATHETER - 12 FR 1 /EA 36093 Port 50Ea /Cs SHANGHAI $ 0.12 1 /EA Curaplex Suction Catheter, 14 Fr, Whistle Tip And Thumb Control ASIA CONNECTION 219 SUCTION CATHETER - 14 FR 1 /EA 36094 Port 50Ea /Cs SHANGHAI $ 0.12 1 /EA Curaplex Suction Catheter, 6 Fr, Whistle Tip And Thumb Control Port ASIA CONNECTION 220 SUCTION CATHETER - 6 FR 1 /EA 36090 50Ea /Cs SHANGHAI $ 0.12 1 /EA Curaplex Suction Catheter, 8 Fr, Whistle Tip And Thumb Control Port ASIA CONNECTION 221 SUCTION CATHETER - 8 FR 1 /EA 36091 50Ea /Cs SHANGHAI $ 0.14 1 /EA 222 SURGICAL MASK 1 /EA 276- 1540BX Face Mask, Full Size, Surgical Mask With Tie, Blue 50 /Bx 6Bx/Cs DUKAL CORP. $ 2.94 50 /BX 223 SYRINGE 10CC W/O Needle, box of 100 100 /13k 1633 -10010 Syringe Only, 10Cc, Luer Lock, 100Ea /Bx 126x /Cs B. BRAUN MEDICAL, INC $ 0.11 1 /EA EXEL INTERNATIONAL, 224 Syringe 1CC W/25 GA x tin NEEDLE, box of 100 100 /13k 620405 Needle Hypodermic 25 Gauge X 1 In 100 /Bx 20Bx/Cs INC. $ 3.90 100 /BX 225 Syringe 30cc 1 /EA 1633 -30430 Syringe Only, 30Cc, Luer Lock, 100Ea /Bx, 6Bx/Cs B. BRAUN MEDICAL, INC $ 0.43 1 /EA 226 SYRINGE 5CC W/O Needle, box of 100 100 /13k 1633 -05305 Syringe Only, 5Cc, Luer Lock, 100Ea /Bx 20Bx/Cs B. BRAUN MEDICAL, INC $ 0.08 1 /EA BUSSE HOSPITAL 227 Syringe, Bulb 1 /EA 1590031 Bulb Syringe Sterile Latex Free 2 Oz 50 /Cs DISPOSABLES $ 0.74 1 /EA 228 TAPE - CLOTH surgical 2 IN x 10 yd, box of 6 6 /BX F165632 Tape Adhesive Cloth Surgical 2 In X 10 Yds 6 /Bx 12Bx/Cs DYNAREX CORPORATION $ 7.80 6 /BX Thermometer, Tempa -Dot, Fahrenheit, Oral And Axillary, Single Use, MEDLINE INDUSTRIES, 229 Tempa Dots Disposable Thermometer, box 100 /Bk 536- MMM5122Z Sterile 100 /Bx 20Bx/Cs INC. $ 16.87 100 /BX WEST-WARD PHARMACEUTICAL 230 TERBUTALINE /BRETHINE 1MG SDV 1 /EA 9746 -10EA Terbutaline 1Mg, 1 M Vial 10Ea /Bx CORP. $ 5.36 1 /EA Probe And Well Kit, Oral, 4 Ft, For Suretemp Plus 690/692 231 Thermometer Oral Probe 1 /EA 172893 Thermometer WELCH ALLYN, INC.. $ 75.91 1 /EA Probe Covers For Suretemp Thermometers, Disposable 250/Bx 232 THERMOMETER PROBE COVERS WELCH ALLY 1 /EA 2733 -53175 30Bx /Cs WELCH ALLYN, INC.. $ 9.51 250/BX Probe And Well Kit, Rectal, 4 Ft, For Suretemp Plus 690/692 233 Thermometer Rectal Probe 1 /EA 172892 Thermometer WELCH ALLYN, INC.. $ 76.03 1 /EA Thermometer, Electronic, Suretemp Plus 690, 4 Ft Cord, Oral Probe 234 Thermometer Welch Ally 1 /EA 179200 W /Well WELCH ALLYN, INC.. $ 260.58 1 /EA Endotracheal Tube Holder, Thomas, Adult, For Et/Sga Tubes 6.5Mm LAERDAL MEDICAL 235 THOMAS TUBE HOLDER (for Kings) 1 /EA 020500 Id To 21 Mm Od CORP. $ 2.74 1 /EA 236 TOURNIQUET LATEX- ROLLED blue, 1000 per case 1000/C G0835 Tourniquet Flat Latex 1 In X 18 In 100 /Bg 40Bg /Cs ADI MEDICAL $ 7.34 100 /BG Page 10 of 11 Bound Tree Medical, LLC Item List for City of Schertz Bid No, 17- EMS- 25 -0-01 "Ambulance Medical Supplies" 237 Traction Splint, Sager S300 1 /EA 1560300 Splint, Traction, Infant/Child Up To 6 Years Bilateral Sager S -300 MINTO RESEARCH $ 291.45 1 /EA 238 Traction Splint, Sager S304 1 /EA 660202 Splint, Traction Adult Or Child 6 Years And Up Sager Total Concept Super Bilateral S -304 MINTO RESEARCH $ 343.34 1 /EA 239 transparent TAPE - 1 IN x 10 yd, 12 per box 12/BX 081110 Tape Adhesive Transparent 1 In X 10 Yards 12 /Bx 12Bx/Cs DUKAL CORP. $ 6.53 12/BX 240 transparent Tape, 1/2" x 10yd, 24 per box 24/BX 081050 Tape Adhesive Transparent 1/2 In X 10 Yards 24/Bx 12Bx/Cs DUKAL CORP. $ 6.30 24/BX 241 TRAUMA SHEARS 1 /EA 61410 Curaplex Paramedic Shears, Black, 5.5 In 50Pr /Bx ZULCO INTERNATIONAL $ 0.69 1 /PR 242 Triangular Bandage, muslin 40in x 40 in 1 /EA 1124 -32400 Curaplex Triangular Bandage, Muslin 12 /Pk 20Pk /Cs 40" X 40" X 56" EVER READY FIRST AID $ 2.24 12 /PK 243 TRIPLE ANTIBIOTIC OINTMENT, 100 per box 100 /13k 22335 Medi -First Triple Antibiotic Ointment, 1/57 Gm Packets, 1441Bx 12Bx/Cs MEDIQUE PRODUCTS $ 9.99 144/BX 244 Urinal 1 /EA 721- H140H -01EA Urinal, With Attached Lid And Handle 50Ea /Cs MEDEGEN MEDICAL PRODUCTS $ 0.45 1 /EA 245 Vecuronium Bromide - 10mg SDV 1 /EA 1632 -01 Vecuronium 10Mg 10MI Vial 10Ea /Bx PFIZER INC. (HOSPIRA) $ 8.59 1 /EA 246 Venigard IV Dressing Adult, 100 per box, 5 box per case 5Bx/C 354431 Intravenous (Iv) Dressing Transparent Adult 100 1Bx 5Bx/Cs Veni -Gard CONMED CORPORATION $ 48.15 100 /BX 247 Versed, 10mg /2ml vial 1 /EA 371113 C4 Midazolam 10Mg, 2MI Vial (5Mg /MI) 10 /Box Cs13 (Versed) PFIZER INC. (HOSPIRA) $ 13.23 10 /BX 248 Vinyl Connective Tubing 14fr, 30cc 1 /EA No Bid Not Bidding On This Item No Bid No Bid No Bid 249 Winter Blanket, disposable 50x84, 10 per case 10 /CS 1710OMS Curaplex Blanket, Navy Blue, Fleece, 60 In X 90 In, 10Ea /Cs ASIA CONNECTION SHANGHAI $ 4.25 1 /EA 250 Yankauer W/Tubing 1 /EA 533- MS- YK20EA Curaplex Yankauer Suction Kit, Bulb Tip And Tubing W /Control Vent, 1/4 In Id X 6 Ft Tubing 20Ea /Cs MEDSOURCE INTERNATIONAL $ 1.19 1 /EA 251 Zofran Oral Dissolving Tablet, 30 per box 301BX 5265 -64 Ondansetron 4Mg Dissolve Tabs 30Ud, Individually Sealed In A Foil Sheet CAPITAL WHOLESALE DRUG $ 10.76 30 /BX 252 % off Cataloa Discount See attached Page 11 of 11 Bound Tree Medical, LLC Tab F Completed Schedule A Schedule A Item # Description Estimated Quantity Unit Price Extended Price ATM Notes 1 09 saline 1000 Bag, case 12 5 $ 58.68 $ 293.40 2 0.9 saline 500ce Bag, case 24 47 $ 102.96 $ 4,839.12 3 0.9 saline 50ce Bag, each 82 $ 1.79 $ 146.78 4 10 GTT admin set 80+ in, one needieless port, one split septum, case 50 27 $ 69.50 $ 1,876.50 5 4X4 Non - Sterile Gauze, 200 pk, case 10 3 $ 26.96 $ 80.88 sold $2.701BG of 200 6 4X4 Sterile Gauze, box 50 54 $ 5.55 $ 299.43 sold $2.77/BX of 25 7 60 GTTt Admin Set 80+ in, one needieless port, one split septum, case 50 2 $ 87.00 $ 174.00 8 ACTIVATED CHARCOAL 50 gm, case 12 2 $ 285.01 $ 570.02 9 ADENOSINE 12 MG SDV, each 50 $ 3.29 $ 164.50 10 ADENOSINE 6 MG SDV, each 89 $ 3.29 $ 292.81 11 ALBUTEROL 2.5 mg in 3ML VIAL, each 144 $ 0.16 $ 23.04 sold $4.00 /BX of 25 12 Alcohol Prep Pads, box 200 40 $ 1.35 $ 53.87 13 AMIODARONE 150MG SDV, box 25 5 $ 45.91 $ 229.57 14 jASPIRIN CHILDREN'S CHEWABLE 81MG, each 34 $ 0.02 $ 0.72 sold $0.76 /BT of 36 15 ATROPINE 1MG PREFILLED SYRINGE, each 80 $ 10.90 $ 872.00 16 Backboard 5 $ 134.39 $ 671.96 17 Bandaid 1X3 stat- strip, box 100 36 $ 1.54 $ 55.45 18 BEDPAN 10 $ 0.92 $ 9.17 19 BENZOIN SWABSTICKS, box 100 2 $ 19.58 $ 39.16 sold $9.79/BX of 50 20 Bite Block, plastic 10 $ 0.32 $ 3.22 21 BLOOD PRESSURE CUFF, ADULT, MANUAL 5 $ 4.84 $ 24.21 22 BLOOD PRESSURE CUFF, CHILD, MANUAL 2 $ 4.82 $ 9.64 23 BLOOD PRESSURE CUFF, LARGE ADULT, MANUAL 2 $ 6.16 $ 12.32 24 BROSLOW TAPE 2 $ 18.10 $ 36.19 25 Burn Sheet 60x96 5 $ 2.76 $ 13.82 26 BVM - Adult, case 12 10 $ 127.15 $ 1,271.48 27 BVM - Pediatric /Child, case 12 1 $ 241.60 $ 241.60 28 CALCIUM CHLORIDE 1GM PREFILLED SYRINGE, each 40 $ 10.97 $ 438.80 29 CARDIZEM 25MG SDV, each 21 $ 2.28 $ 47.95 30 Carpuject 5 $ 0.02 $ 0.70 31 CAT Tourniquet, black 60 $ 23.74 $ 1,424.16 32 CAT Trainer - BLUE 5 $ 34.39 $ 171.94 33 Cavicide 2.5 gal Bottle, case 2 2 $ 106.33 $ 212.67 34 Cavicide 24oz Spray Bottle, case 1.2 3 $ 103.38 $ 310.15 35 Caviwipes 6 x 6.75, case 12 4 $ 93.72 $ 374.88 sold $7.81/TB of 160 36 C- COLLAR - ADULT, Perot, case of 30 10 $ 133.56 $ 1,335.57 37 C- COLLAR - PEDIATRIC, Perfit, case of 30 2 $ 132.70 $ 265.40 38 CHEST KIT - HEIMLICH CHEST VALVE 7 $ 37.95 $ 265.65 39 CHILDRENS LIQUID TYLENOL IOOmg / 5mi 4oz. 20 $ 4.30 $ 85.97 40 Cohan Wrap, multi color, 36 per case 8 $ 80.04 $ 640.33 sold $26.68/CS of 12 41 Cold Pack, 24 per case 16 $ 5.76 $ 92.16 42 Combat Quickclot Gauze, z fold 60 $ 31.24 $ 1,874.40 43 COMBO PADS - Adult Conmed R2, case 10 20 $ 150.05 $ 3,001.00 44 COMBO PADS - PEDI Conmed R2, case 10 3 $ 144.10 $ 432.30 45 CPAP ADULT CIRCUIT - Large 02 MAX 3 set w Neb, case 10 3 $ 425.85 $ 1,277.55 46 CPAP ADULT CIRCUIT - Medium 02 MAX 3 set w Neb, case 10 5 $ 378.70 $ 1,893.50 47 DIO %- 250mL, case 24 6 $ 131.76 $ 790.56 48 Decompression IV CATH 12 GAUGE X 3.25 IN 20 $ 26.88 $ 537.60 49 Decompression IV CATH 14 GAUGE X 3.25 20 $ 6.09 $ 121.80 50 Dial -A -Flow 50 $ 5.24 $ 262.00 51 DIAZEPAM /VALIUM 5mg / ml, 2ml 150 $ 29.30 $ 4,394.42 sold $29296/BX of 10 52 DIPHENHYDRAMINE /BENEDRYL 50MG /ML IML SDV, box 25 4 $ 24.25 $ 97.00 53 DOPAMINE 400mg / 250ML BAG 28 $ 13.84 $ 387.39 54 EASY CAP CO2 DETECTOR - ADULT, box 6 2 $ 68.45 $ 136.90 55 EASY CAP CO2 DETECTOR - CHILD, box 6 2 IS 68.57 1 $ 137.15 Page 1 of 5 Tab F Completed Schedule A Schedule A Item # Description Estimated Quantit Unit Price Extended Price ATM Notes 56 ECG Paper 103mm x 23m for LP15, case 100 6 $ 182.47 $ 1,094.81 sold $9.121PK of 5 57 Elastic Bandage, 3" w self closure, box 10 10 $ 0.74 $ 7.42 sold $37.09/CS of 50 58 Elastic Bandage, 6" w self closure, box 10 20 $ 0.94 $ 18.77 sold $46.94 /CS of 50 59 Electrodes Medi -Trace 530, 30 /pack, 20 pack per box 200 $ 97.00 $ 19,400.00 sold $4.85/PK of 30 60 EMERGENCY BLANKET - YELLOW 89 x 58.5, polyester, case 20 15 $ 60.10 $ 901.43 61 Emergency Trauma Dressing 4" 30 $ 6.61 $ 198.18 62 Emergency Trauma Dressing 6" 50 $ 6.89 $ 344.50 63 EMESbS Bag, GKR 1000ce p/n J2250, case 240 6 $ 240.40 $ 1,44140 64 EPINEPHRINE 1:10,000 PREFILLED SYRINGE 450 $ 5.49 $ 2,470.50 65 Epinephrine 1:1000 lmg / ml Ind SDV, box 25 3 $ 471.00 $ 1,413.00 66 EPINEPHRINE 1:1000 1ML AMPULE 80 $ 13.18 $ 1,054.40 67 ETCO2 Filter line Adult /Pedi Covidien, box 100 2 $ 689.70 $ 1,379.40 68 ETCO2 w 02 tubing Adult Cannula Covidien, box 100 36 $ 871.20 $ 31,363.20 69 ETT 2.5 cuffed w stylette 20 $ 1.86 $ 37.20 70 ETT 3.0 cuffed w stylette 20 $ 1.74 $ 34.87 71 ETT 3.5 cuffed w stylette 20 $ 1.76 $ 35.17 72 ETT 4.0 cuffed w stylette 20 $ 1.82 $ 36.32 73 ETT 4.5 cuffed w stylette 20 $ 1.84 $ 36.73 74 ETT 5.0 cuffed w stylette 20 $ 1.75 $ 35.03 75 JETT 5.5 cuffed w stylette 20 $ 1.74 $ 34.82 76 ETT 6.0 cuffed w stylette 20 $ 1.74 $ 34.77 77 ETT 6.5 cuffed w stylette 20 $ 1.76 $ 35.13 78 ETT 7.0 cuffed w stylette 60 $ 1.74 $ 104.28 79 ETT 7.5 cuffed w stylette 60 $ 1.74 $ 104.36 80 ETT 8.0 cuffed w stylette 60 $ 1.74 $ 104.28 81 ETT 8.5 cuffed w stylette 20 $ 1.75 $ 35.05 82 ETT introducer, coude tip 70cm 40 $ 4.07 $ 162.80 83 EVAC Mattress 1 $ 273.42 $ 273.42 84 Eye Protection /Safety Glasses 60 $ 1.25 $ 75.00 85 EYE WASH 4 OZ 60 $ 2.37 $ 14109 86 Fentanyl Citrate 50mcg /ml 5ml SDV 1000 No Bid $ - 87 Fluid Barrier Gowns 10 $ 5.58 $ 55.77 88 GLOVES - Large Halyard KC500, case of 10 box 100 $ 76.85 $ 7,684.62 sold $7.68 /BX of 100 89 GLOVES - Medium Halyard KC500, case of 10 box 100 $ 77.00 $ 7,700.00 sold $7.70 /BX of 100 90 GLOVES - Small Halyard KC500, case of 10 box 6 $ 76.70 $ 460.18 sold $7.67 /BX of 100 91 GLOVES - X Large Halyard KC500, case of 10 box 10 $ 77.24 $ 772.44 sold $7.72/BX of 90 92 GLUCAGON 1MG KIT 35 $ 187.43 $ 6,560.05 93 GLUCOMETER DISK - Breeze 2 120 $ 0.41 $ 49.13 sold $20.47/BX of 50 94 Glucose Gel 15gm 120 $ 1.20 $ 144.00 sold $3.60 /PK of 3 95 Halo Seal, 2 pack 40 $ 5.43 $ 217.20 sold $10.86 /PK of 2 96 Hot Pack, 24 per case 10 $ 7.39 $ 73.91 97 HYDROGEN PEROXIDE 3% 16 OZ 120 $ 0.94 $ 112.33 98 Immodium Tablets (Blister Packs) 2 $ 0.14 $ 0.28 sold $1.66 /BT of 12 99 Infection Control Kit 5 $ 1.65 $ 8.23 100 IODINE PREP PADS, box 200 5 $ 7.25 $ 36.24 sold $3.62 /BX of 100 101 IPRATROPIUM /ATROVENT 0.02% 2.5 ml vial 100 $ 0.13 $ 12.60 sold $3.78/BX of 30 102 IV ARMBOARD 50 $ 0.83 $ 41.50 103 IV Cath 14ga x 1.25in B Braun Introcan FEP, box 50 4 $ 79.62 $ 318.48 104 1 IV Cath 16ga x 1.25in B Braun Introcan FEP, box 50 4 $ 81.18 $ 324.72 105 IV Cath 18ga x 1.25in B Braun Introcan FEP, case 200 12 $ 326.09 $ 3,913.07 106 IV Cath 20ga x 1.25in B Braun Introcan FEP, case 200 12 $ 326.70 $ 3,920.43 107 IV Cath 22ga x lin B Braun Introcan FEP, box 50 6 $ 81.38 $ 488.25 108 IV Cath 24ga x 0.75in B Braun Introcan FEP, box 50 4 $ 83.30 $ 333.20 109 IV Pressure Bag 1000ml, 5 per box, case of 5 boxes 11 $ 249.25 $ 2,741.75 sold $9.97/EA of 1 110 KED, Kendrick Extrication Device 1 $ 49.24 $ 49.24 Page 2 of 5 Tab F Completed Schedule A Schedule A Item # Description Estimated Quantit Unit Price Extended Price ATM Notes 111 Lancet, Surgilance orange 1 $ 0.14 $ 0.14 sold $14.28/BX of 100 112 LARYNGOSCOPE BLADE, MAC #1 4 $ 12.97 $ 51.88 113 LARYNGOSCOPE BLADE, MAC #2 4 $ 12.97 $ 51.88 114 LARYNGOSCOPE BLADE, MAC #3 4 $ 12.97 $ 51.88 115 LARYNGOSCOPE BLADE, MAC #4 4 $ 12.97 $ 51.88 116 LARYNGOSCOPE BLADE, MILLER #0 4 $ 12.97 $ 51.88 117 LARYNGOSCOPE BLADE, MILLER #1 4 $ 12.97 $ 51.88 118 LARYNGOSCOPE BLADE, MILLER #2 4 $ 12.97 $ 51.88 119 LARYNGOSCOPE BLADE, MILLER #3 4 $ 12.97 $ 51.88 120 LARYNGOSCOPE BLADE, MILLER #4 4 $ 12.97 $ 51.88 121 LARYNGOSCOPE BULB - LARGE 20 $ 1.87 $ 37.40 122 LARYNGOSCOPE BULB - SMALL 20 $ 1.36 $ 27.17 123 LARYNGOSCOPE HANDLE 4 $ 44.74 $ 178.95 124 LARYNGOSCOPE HANDLE STANDARD SMALL AA PEDIATRIC 4 $ 44.96 $ 179.84 125 Leg /Boot Covers 20 $ 0.31 $ 6.20 sold $0.62/PR of 2 126 LEVALBUTEROL /XOPENEX 1.25mg / 3ml vial 624 $ 0.82 $ 508.82 sold $19.57/BX of 24 127 LIDOCAINE 2% 100MG PREFILLED SYRINGE 60 $ 362.60 $ 21,756.00 128 LP15 Adult Disposable Pulse Ox Masimo SET LNCS, box 20 10 $ 252.18 $ 2,521.75 129 LP15 Disposable Temp Probe 9Fr 25 $ 6.50 $ 162.50 130 LP15 Infant Disposable Pulse Ox Masimo SET LNCS, box 20 6 $ 352.60 $ 2,115.60 131 LP15 Pediatric Disposable Pulse Ox Maximo SET LNCS, box 20 6 $ 293.43 $ 1,76055 132 LPT, Large Patient Transfer 1 $ 18.12 $ 18.12 133 LR 1000ce Bag, case 12 6 $ 27.48 $ 164.88 134 Lubricant, Surgical water based, box 144 6 $ 8.95 $ 53.72 135 MAD (Mucosal Atomizer Device) 75 $ 6.49 $ 486.75 136 Magill, Adult 2 $ 3.92 $ 7.84 137 Magill, Child 2 $ 3.00 $ 6.00 138 MAGNESIUM SULFATE 50% 2ML VIAL 80 $ 2.03 $ 162.03 139 MEDICAL DUCT TAPE, white, case 24 4 $ 162.62 $ 65050 140 Morphine Sulfate, 5mg / ml, 2ml SDV 200 $ 1.34 $ 267.48 sold $33.43/BX of 25 141 Multi- Trauma Dressing 12in x 30in 24 $ 0.99 $ 23.79 142 N95 MASK - UNIVERSAL SIZE 50 $ 0.55 $ 27.71 sold $11.08 /BX of 20 143 Nail Polish Remover 50 $ 0.04 $ 1.87 sold $3.74/BX of 100 144 NALOXONE /NARCAN 2MG PREFILLED, pack of 10 150 $ 365.84 $ 54,875.63 145 Nebulizer, case of 50 7 $ 30.00 $ 210.00 146 Nebulizer W /BVM Fitting 50 $ 3.07 $ 153.50 147 Needle 18ga x 1 in, box 100 20 $ 2.51 $ 50.12 148 Needle 25gx1 inch, box 100 2 $ 3.90 $ 7.80 149 Needle 25gxl.5 inch, box 100 20 $ 4.73 $ 94.60 150 NG TUBE -12 FR Argyle Salem Sump Tube 10 $ 2.11 $ 21.10 151 NG TUBE -14 FR Argyle Salem Sump Tube 20 $ 2.23 $ 44.51 152 NG TUBE -18 FR Argyle Salem Sump Tube 20 $ 2.25 $ 45.03 153 NG TUBE - 8 FR Argyle Salem Sump Tube 10 $ 2.24 $ 22.36 154 Nitromist 400meg 8.5gm 33 $ 187.49 $ 6,187.12 155 Non - Rebreather, Adult, case 50 6 $ 33.00 $ 198.00 156 Non - Rebreather, Pediatric, case 50 1 $ 33.58 $ 33.58 157 NPA 24fr 20 $ 1.05 $ 21.00 158 NPA 26fr 20 $ 1.13 $ 22.60 159 NPA 28fr 60 $ 1.10 $ 66.00 160 NPA 30fr 60 $ 1.13 $ 67.80 161 NPA 32fr 60 $ 1.13 $ 67.80 162 NPA 34fr 20 $ 1.13 $ 22.60 163 NPA 36fr 20 $ 1.13 $ 22.60 164 02 Regulator Meret Magnum 10 $ 164.00 $ 1,640.00 165 02 WRENCH - SM 50 $ 0.50 $ 25.00 Page 3 of 5 Tab F Completed Schedule A Schedule A Item # Description Estimated Quantit Unit Price Extended Price ATM Notes 166 Obstetrical Kit (OB) 17 $ 7.89 $ 134.13 167 Ondansetron /ZOFRAN 2mg / ml 2ml SDV, 10 per box 60 $ 5.00 $ 300.00 168 OPA #0 (50mm) 20 $ 0.08 $ 1.68 sold $0.421PK of 5 169 OPA #1 (60mm) 20 $ 0.08 $ 1.68 sold $0.42/PK of 5 170 OPA #2 (70mm) 20 $ 0.14 $ 2.80 sold $0.701PK of 5 171 OPA #3 (80mm) 20 $ 0.12 $ 2.31 sold $0.58/PK of 5 172 OPA #4 (90mm) 20 $ 0.12 $ 2.30 sold $0.581PK of 5 173 OPA #5 (100mm) 20 $ 0.13 $ 2.55 sold $0.64/PK of 5 174 Pedi -Mate 678 1 $ 262.31 $ 262.31 175 Pen Light 50 $ 0.61 $ 30.58 sold $3.67/PK of 6 176 Pillow, Disposable 14x16 Allcare, 15 per case 30 $ 29.85 $ 895.50 177 PROMETHAZINE /PHENERGAN 25MG AMP 100 $ 1.73 $ 173.00 178 Razor, Prep, box 50 6 $ 17.00 $ 102.00 179 RED BIO BAG - LARGE 2304 100 /box 10 $ 14.00 $ 140.00 180 RED BIO BAG -MEDIUM 23x23 100 /box 40 $ 10.94 $ 437.54 sold $43.75/CS of 400 181 RED BIO BAG - SMALL l l x15 50 /box 5 $ 9.04 $ 45.20 182 Red Bin Bag, Back Board 30 $ 1.37 $ 41.02 183 Ring Cutter 5 $ 13.58 $ 6T91 184 Roller Gauze- 4" NS, 12 per pack, 8 pack per case 8 $ 14.66 $ 117.29 sold $1.83 /BG of 12 185 Roller Gauze- Sterile 4.5" kerlix 200 $ 1.10 $ 220.00 186 Saline Flush, lOcc PITS, 100 per box, 4 box per case 12 $ 64.00 $ 768.00 sold $0.32/EA of 1 187 Saline Lock Loop Connector, 100 per box 72 $ 228.69 $ 16,465.68 188 SAM Splint 60 $ 5.08 $ 304.92 189 Scoop stretcher 1 $ 193.87 $ 193.87 190 Seals - pull tight w/o numbers blue 0 $ 12.25 $ - 191 SHARPS CONTAINER - I qt 8.75 x 2.5 x 4.5 flip top 40 $ 3.60 $ 143.81 192 SHARPS CONTAINER - 2 gal w rotor opening lid 60 $ 3.38 $ 202.97 193 Sharps Dart 50 $ 1.75 $ 87.59 194 SMART Triage Pack 0 $ 125.32 $ - 195 SODIUM BICARBONATE 8.4% 50 meq PREFILLED SYRINGE 90 $ 11.25 $ 1,01169 196 SoftCheck BP CUFF -ADULT ML connector 200 $ 3.29 $ 658.00 198 SoftCheck BP CUFF - CHILD ML connector 5 $ 2.40 $ 12.02 199 jSoftCheckBP CUFF - LG ADULT ML connector 60 $ 4.29 $ 257.40 201 SoftCheck BP CUFF - SM ADULT ML connector 5 $ 2.43 $ 12.15 202 SoftCheck BP CUFF -XL ADULT ML connector 5 $ 7.59 $ 37.94 203 SOOTHE A STING 100 $ 0.01 $ 1.19 sold $1.19 /BX of 10 204 Splint, Econo -Vac (arm) 30 $ 18.95 $ 568.50 205 Splint, Econo -Vac (lg forearm) 40 $ 8.33 $ 333.20 206 Splint, Econo -Vac (wrist/ankle) 60 $ 17.38 $ 1,042.80 207 Splint, Econo -Vac (leg) 12 $ 27.86 $ 334.32 208 Splint, Econo -Vac (medium forearm) 50 $ 7.19 $ 359.50 209 Sterile 5X9 Dressing 200 $ 0.12 $ 24.00 sold $3.00 /BX of 25 210 Sterile Water, 500ce Btl, case of 16 8 $ 24.64 $ 197.12 211 Stethoscope 12 $ 4.24 $ 50.88 212 Strap, Orange Two pe 511, 3 / pk, loop connector 60 $ 2.03 $ 121.72 sold $6.09 /PK of 3 213 Strap, Stretcher, Extension 24" 5 $ 6.74 $ 33.70 214 STRETCHER SHEET - COVER flat, case of 50 8 $ 35.00 $ 280.00 215 STRETCHER SHEET - FITTED All care PA 200, case of 50 84 $ 43.94 $ 3,690.96 sold $21.97/CS of 25 217 Straps, Vinyl Antibacterial, Metal Push Button Buckle, 2 Piece w /Loop Ends, Black, 5 feet 60 $ 7.34 $ 440.40 218 STRETCHER STRAP - CHEST PIECE 10 $ 3.06 $ 30.55 sold $6.11/ST of 2 219 Suction Canister 1200cc, case of 48 2 $ 137.76 $ 275.52 220 SUCTION CATHETER -10 FR 15 $ 0.14 $ 2.05 221 SUCTION CATHETER -12 FR 16 $ 0.12 $ 1.92 222 SUCTION CATHETER -14 FR 15 $ 0.12 $ 1.80 223 SUCTION CATHETER - 6 FR 15 $ 0.12 $ 1.80 Page 4 of 5 Tab F Completed Schedule A Schedule A Item # Description Estimated Quantit Unit Price Extended Price ATM Notes 224 SUCTION CATHETER - 8 FR 15 $ 0.14 $ 2.05 225 SURGICAL MASK 40 $ 0.06 $ 2.35 sold $2.94/BX of 50 226 SYRINGE IOCC W/O Needle, box of 100 8 $ 10.75 $ 86.00 227 Syringe 1CC W/25 GA x lin NEEDLE, box of 100 2 $ 3.90 $ 7.80 228 Syringe 30cc 5 $ 0.43 $ 2.13 229 SYRINGE 5CC W/O Needle, box of 100 8 $ 8.00 $ 64.00 230 Syringe, Bulb 5 $ 0.74 $ 3.70 231 TAPE - CLOTH surgical 2 IN x 10 yd, box of 6 20 $ 7.80 $ 155.90 232 Tempa Dots Disposable Thermometer, box 2 $ 16.87 $ 33.74 233 TERBUTALINEBRETHINE 1MG SDV 60 $ 5.36 $ 321.32 234 Thermometer Oral Probe 1 $ 75.91 $ 75.91 235 THERMOMETER PROBE COVERS WELCH ALLY 5 $ 0.04 $ 0.19 sold $9.51BX of 250 236 Thermometer Rectal Probe 1 $ 76.03 $ 76.03 237 Thermometer Welch Ally 3 $ 260.58 $ 781.75 238 THOMAS TUBE HOLDER (for Kings) 100 $ 2.74 $ 273.55 239 TOURNIQUET LATEX - ROLLED blue, 1000 per case 4 $ 73.40 $ 293.60 sold $7.34/BG of 100 240 Traction Splint, Sager 5300 1 $ 291.45 $ 291.45 241 Traction Splint, Sager 5304 1 $ 343.34 $ 34334 242 transparent TAPE - 1 IN x 10 yd, 12 per box 20 $ 6.53 $ 130.60 243 1 transparent Tape, 1/2" x IOyd, 24 per box 10 $ 6.30 $ 62.99 244 TRAUMA SHEARS 70 $ 0.69 $ 48.30 245 Triangular Bandage, muslin 40in x 40 in 2 $ 0.19 $ 0.37 sold $2.24/PK of 12 246 TRIPLE ANTIBIOTIC OINTMENT, 100 per box 101 $ 6.94 $ 700.68 sold $9.99/BX of 144 249 Urinal 20 $ 0.45 $ 9.04 250 Vecuronium Bromide - 10mg SDV 20 $ 8.59 $ 171.80 251 Venigard IV Dressing Adult, 100 per box, 5 box per case 6 $ 240.77 $ 1,444.61 sold $48.15/BX of 100 252 Versed, 10mg /2ml vial loo $ 1.32 $ 132.30 sold $13.23 /BX of 10 253 Vinyl Connective Tubing 14fr, 30ce 10 No Bid $ - 254 Winter Blanket, disposable 50x84,10 per case 60 $ 42.50 $ 2,550.00 255 Yankauer W /Tubing 81 $ 1.19 $ 9639 256 1 Zofran Oral Dissolving Tablet, 30 per box 2 $ 10.76 $ 21.53 Total for all items $ 266,344.63 Provide the "Catalog" or published source used to determine pricing. www,boundtree com Indicate the Discount or Upcharge % from catalog pricing. Page 5 of 5 32% off Supplies & 28% off Pharmacueticals. See attached letter for additional detail Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: February 6, 2018 Department: Info Tech Subject: Resolution No. 18 -R -06— A Resolution by the City of Schertz authoring expenditures with CDW, a DIR technology vendor, for $67,587.68 for desktop computer hardware for the PC Refresh project. • Wl 10111101 El The City of Schertz has already received approval from Council on November 14, 2017 on Resolution 17 -R- 103, authorizing the City of Schertz to purchase from CDW up to $85,000.00. The Schertz IT department would like the approval to move forward with the purchase of desktop units with CDW, totaling $67,587.68. The City of Schertz has been continuously working to keep the high level of service and reliability to our staff and community. The City desires to continue to purchase hardware from CDW, pursuant to the terms and conditions of the State of Texas Department of Information Resources (DIR) Agreement. The City's practice is to seek authorization from Council when expenditures with a vendor exceed $50,000 in one fiscal year. Staff is requesting approval to spend $67,587.68 with CDW as part of the City's PC Refresh programs for city staff and Library PACs. Although staff did seek and receive approval in November to purchase up to $85,000 with CDW and the items being purchase were listed in that staff report, they were not listed as a single purchase, thus staff is coming back to City Council. The IT Dept. did receive multiple bids from several DIR vendors and CDW provided the City the best value. COMMUNITY BENEFIT CDW has provided the City with competitive pricing. We must adhere to routine replacement of our hardware, which allows our staff the ability to perform their work functions and the community the ability to do research, homework and learn. New hardware is also needed to keep our network secure and safe from harmful viruses and potential breaches. SUMMARY OF RECOMMENDED ACTION Staff recommends that Council authorize staff to continue to utilize CDW for our desktop hardware for $67,587.68. FISCAL IMPACT Funds (not to exceed the amount of $80,000.00 as approval on Res 17 -R -103 with CDW) using DIR -TSO -3763 contract for desktop and server hardware. The aforementioned amount is a budgeted item in the annual IT budget: $30,000.00 City staff desktops 50077367.2 $38,060.00 Public Library desktops ATTACHMENTS Resolution 18 -R -06 50077367.2 RESOLUTION NO. 18 -R -06 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH CDW, A DIR TECHNOLOGY VENDOR, FOR $67,587.68 FOR DESKTOP COMPUTER HARDWARE FOR THE PC REFRESH PROEJCT AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City ") has an ongoing need to maintain a high level of service and reliability with our staff and community. Therefore we must adhere to routine replacement of our hardware which allows our staff the ability to perform their work functions and the community the ability to do research, homework and learn. New hardware is also needed to keep our network secure and safe from harmful viruses and potential breaches. The City desires to purchase hardware from CDW pursuant to the terms and conditions of the State of Texas Department of Information Resources (DIR) Agreement; and WHEREAS, City staff has determined that CDW provides the best -value to the City for the PC Refresh project; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes expenditures with CDW for $67,587.68 for the PC Refresh Project. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 6th day of February, 2018. ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor M PEOPLE =ZOWHO GET IT Thank you for considering CD *G for your computing needs. The details of your quote are below, Clic'K to convert your quote to an order. ",in"I"'(1 !Y" Z1,111, 82 4957831 $824.24 $67,587.68 Mfg, Part#: 3000021730852 Contract: Dell Held Texas DIR Agreement DIR-TSO-3763 d johnrai@cdwg,com (877) 685-2969 J ohn am,,,: Rimi I I Page 1 of 1 Agenda Item 5 Cpl 1f11• oUl"LlusI NU 10I01 [o7 710 11110 1 City Council Meeting: February 6, 2018 Department: Parks & Recreation Subject: Resolution No. 18 -R -08— A Resolution authorizing expenditures with Ford Engineering, Inc. totaling no more than $99,018 for professional engineering design and environmental services for the Schertz Pedestrian Routes & Bike Lanes Project. (B. James, L. Shrum) The City of Schertz Parks, Recreation, and Community Services Department applied for funding from the Alamo Area Metropolitan Planning Organization in January 2017 for the Schertz Pedestrian Routes and Bike Lanes Project. The project consists of construction of an off -road trail between Schertz Parkway and Wiederstein Road along the LCRA utility easement; construction of sidewalks on both sides of Live Oak Road between Schertz Parkway and FM 3009; and the striping of compliant bike lanes along both sides of Savannah Drive from the Selma city limits to FM 3009, and Woodland Oaks Drive between Schertz Parkway and FM 3009. Ford Engineering was awarded a three -year agreement for On -Call. Engineering Services via Resolution 14 -R -55, with an option to extend the agreement twice for one year each time. The agreement was extended for the first time via Resolution 1.7 -R -51. On January 9, 2018, Council approved Resolution 1.8 -R -01 authorizing expenditures with Ford Engineering totaling no more than $100,000 for professional engineering- related services on various separate and unrelated projects, each of which has a value of less than $50,000, during the 2017 -2018 fiscal year. The CCM accompanying Resolution 18 -R -01 included reference to the Pedestrian. Routes & Bike Lanes Project and explained that this project would be brought to Council separately for approval when staff was ready to proceed. Resolution 18 -R -01 is attached for your reference Based on qualifications, experience, and history of work on similar projects, staff recommends contracting with Ford Engineering for this project. Design services are needed to survey and design the routes for the off -road trail and the sidewalks along Live Oak Road and to develop plans specifications and estimates, and bidding documents. The bike lane striping portion of the project will be designed in -house by engineering staff. Additionally, an environmental review is required for federally- funded projects and Ford Engineering's team will provide the required review. Ford Engineering, Inc. will also prepare the project construction plans, include necessary storm water pollution prevention plans and environmental permits, initiate TDLR review, coordinate with TxDOT on all required design reviews, and support the city staff during the construction bidding process. Goal Enter into a contract with Ford Engineering, Inc. to complete preliminary engineering and design, environmental review, plans specifications and estimates, and support city staff in the construction bidding phase of the Schertz Pedestrian Routes & Bike Lanes Project. Community Benefit The project will enhance pedestrian and cyclist mobility and safety in the City of Schertz. The project will also add trail to our trails network, which is a top priority in our Parks & Recreation Master Plan. Summary of Recommended Action. Approval of Resolution 18 -R -08 FISCAL IMPACT The cost for Ford Engineering's services is $99,018.00 and will be paid for out of bond funds set aside for Parks. ATTACHMENTS Resolution 18 -R -08 Contract with Ford Engineering, Inc. Resolution 18 -R -01 RESOLUTION NO. 18 -R -08 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH FORD ENGINEERING INC. TOTALING NO MORE THAN $99,018 FOR PROFESSIONAL ENGINEERING DESIGN & ENVIRONMENTAL SERVICES FOR THE SCHERTZ PEDESTRIAN ROUTES & BIKE LANES PROJECT. WHEREAS, the City staff of the City of Schertz (the "City ") has determined that the City requires professional services relating to engineering and design services for the Schertz Pedestrian Routes & Bike Lanes Project; and WHEREAS, City staff has determined that Ford Engineering is qualified to provide such services for the City ; and WHEREAS, pursuant to Section 252.022(a)(4) of the Texas Local Government Code, the City is not required to seek bids or proposals with respect to a procurement for personal, professional, or planning purposes; and WHEREAS, Ford Engineering is an approved On -Call Engineering Service for the City of Schertz ; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Ford Engineering pursuant to the On Call Engineering Project Agreement attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with Ford Engineering, in substantially the form set forth on Exhibit A, totaling no more than $99,018 for professional engineering design services for design and environmental services for the Schertz Pedestrian Routes & Bike Lanes Project. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person . or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 6th day of February, 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A CONTRACT WITH FORD ENGINEERING, INC. 50234811.1 A -]. CITY OF SCHERTZ THE STATE OF TEXAS § GUADALUPE COUNTY § This Professional Services Agreement ( "Agreement ") is made and entered by and between the City of Schertz, Texas, (the "City ") a Texas municipality, and Ford Engineering, Inc. ( "Professional "). Section 1. Duration. This Agreement shall become effective upon execution by the City and shall remain in effect until satisfactory completion of the Scope of Work unless terminated as provided for in this Agreement. Section 2. Scope of Work. (A) Professional shall perform the Services as more particularly described in the Scope of Work attached hereto as Exhibit "A ". The work as described in the Scope of Work constitutes the "Project ". Unless otherwise provided in the Scope of Work, the anticipated submittal of all Project deliverables is immediately upon completion of the Project. (B) The Quality of Services provided under this Agreement shall be performed with the professional skill and care ordinarily provided by competent Professionals practicing in the same or similar locality and under the same or similar circumstances and professional license, and as expeditiously as is prudent considering the ordinary professional skill and care of a competent Professional holding the same professional license. (C) The Professional shall perform its Services for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Professional may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent professional or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation. (A) The Professional shall be paid in the manner set forth in Exhibit `B" and as provided herein. (B) Billing Period: The Professional may submit monthly, or less frequently, an invoice for payment based on the estimated completion of the described tasks and approved work schedule. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment Act "), payment is due within thirty (30) days of the City's receipt of the Professional's invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page I (C) Reimbursable Expenses: Any and all reimbursable expenses related to the Project shall be included in the scope of services (Exhibit A) and accounted for in the total contract amount in Exhibit `B ". If these items are not specifically accounted for in Exhibit A they shall be considered subsidiary to the total contract amount. Section 4. Changes to the Project Work; Additional Work. (A) Changes to Work: Professional shall make such revisions to any work that has been completed as are necessary to correct any errors or omissions as may appear in such work. If the City finds it necessary to make changes to previously satisfactorily completed work or parts thereof, the Professional shall make such revisions if requested and as directed by the City and such services will be considered as additional work and paid for as specified under following paragraph. (B) Additional Work: The City retains the right to make changes to the Scope of Work at any time by a written order. Work that is clearly not within the general description of the Scope of Work and does not otherwise constitute special services under this Agreement must be approved in writing by the City by supplemental agreement before the additional work is undertaken by the Professional. If the Professional is of the opinion that any work is beyond that contemplated in this Agreement and the Scope of Work governing the project and therefore constitutes additional work, the Professional shall promptly notify the City of that opinion, in writing. If the City agrees that such work does constitute additional work, then the City and the :Professional shall execute a supplemental agreement for the additional work and the City shall compensate the Professional for the additional work on the basis of the rates contained in the Scope of Work. If the changes deduct from the extent of the Scope of Work, the contract sum shall be adjusted accordingly. All such changes shall be executed under the conditions of the original. Agreement. Any work undertaken by Professional not previously approved as additional work shall be at risk of the Professional. Section 5. Time of Completion. The prompt completion of the services under the Scope of Work is critical to the City. Unnecessary delays in providing services under a Scope of Work shall be grounds for dismissal of the Professional and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Professional prior to the time of termination. The Scope of Work shall provide, in either calendar days or by providing a final date, a time of completion prior to which the Professional shall have completed all tasks and services described in the Scope of Work. Section 6. Insurance. Before commencing work under this Agreement, Professional shall obtain and maintain the liability insurance provided for in attached Exhibit C throughout the term of this Agreement and thereafter as required herein. In addition to the insurance provided for in Exhibit C, Professional shall maintain the following limits and types ofinsurance: Professional Liability Insurance: professional errors and omissions liability insurance with limits of liability not less than $1,000,000 per occurrence covering all work performed by the Professional, its employees, sub - contractors, or independent contractors. If this coverage can only be obtained on a "claims made" basis, the certificate of insurance must clearly state coverage is on a "claims made" basis and coverage must remain in effect for at least two years after final payment with the Professional continuing to furnish the City certificates of insurance. Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 2 Workers Compensation Insurance: The Professional shall carry and maintain during the term of this Agreement, workers compensation and employers liability insurance meeting the requirements of the State of Texas on all the Professional's employees carrying out the work involved in this contract. General Liability Insurance: The Professional shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Professional or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Professional shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of this contract by the Professional or its employees. Subcontractor: In the case of any work sublet, the Professional shall require subcontractor and independent contractors working under the direction of either the Professional or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Professional. Qualifying Insurance: The insurance required by this Agreement shall be written by non - assessable insurance company licensed to do business in the State of Texas and currently rated "B+" or better by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a "claims made" form. Evidence of such insurance shall be attached as Exhibit "D ". Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured's obligation to maintain such insurance. Section 7. Miscellaneous Provisions. (A) Subletting. The Professional shall not sublet or transfer any portion of the work under this Agreement or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Professional of any responsibility for work done by such subcontractor. (B) Ownership of Documents. Upon completion or termination of this Agreement, all documents prepared by the Professional or furnished to the Professional by the City shall be delivered to and become the property of the City. All drawings, charts, calculations, plans, specifications and other data, including electronic files and raw data, prepared under or pursuant to this Agreement shall be made available, upon request, to the City without restriction or limitation on the further use of such materials PROVIDED, HOWEVER, THAT SUCH MATERIALS ARE NOT INTENDED OR REPRESENTED TO BE SUITABLE FOR REUSE BY THE CITY OR OTHERS. ANY REUSE WITHOUT PRIOR VERIFICATION OR ADAPTATION BY THE PROFESSIONAL FOR THE SPECIFIC PURPOSE INTENDED WILL BE AT THE CITY'S SOLE RISK AND WITHOUT LIABILITY TO Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 3 THE PROFESSIONAL. Where applicable, Professional shall retain all pre - existing proprietary rights in the materials provided to the City but shall grant to the City a non - exclusive, perpetual, royalty -free license to use such proprietary information solely for the purposes for which the information was provided. The Professional may, at Professional's expense, have copies made of the documents or any other data furnished to the City under or pursuant to this Agreement. (C) Professional's Seal. To the extent that the Professional has a professional seal it shall placed on all documents and data furnished by the Professional to the City. All work and services provided under this Agreement will be performed in a good and workmanlike fashion and shall conform to the accepted standards and practices of the Professional's industry. The plans, specifications and data provided by Professional shall be adequate and sufficient to enable those performing the actual work to perform the work as and within the time contemplated by the City and Professional. The City acknowledges that Professional has no control over the methods or means of work nor the costs of labor, materials or equipment. Unless otherwise agreed in writing, any estimates of costs by the Professional are for informational purposes only and are not guarantees. (D) Compliance with Laws. The Professional shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Professional shall furnish the City with satisfactory proof of compliance. (E) Independent Contractor. Professional acknowledges that Professional is an independent contractor of the City and is not an employee, agent, official or representative of the City. Professional shall not represent, either expressly or through implication, that Professional is an employee, agent, official or representative of the City. Income taxes, self - employment taxes, social security taxes and the like are the sole responsibility of the Professional. (F) Non - Collusion. Professional represents and warrants that Professional has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Professional further agrees that Professional shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the services performed by Professional under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Professional, Professional shall immediately report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Professional under or pursuant to this Agreement. (G) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 4 aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (H) In the case of any conflicts between the terms of this Agreement and wording contained within the Scope of Services, this Agreement shall govern. The Scope of Services is intended to detail the technical scope of services, fee schedule, and contract time only and shall not dictate Agreement terms. (1) The City of Schertz may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. (Texas Government Code chapter 2270) by accepting this purchase order, the vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel, and agrees that during the term of this agreement (contract as applicable) will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended. Relevant definitions from the bill: "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli - controlled territory, but does not include an action made for ordinary business purposes. Section 8. Termination. (A) This Agreement may be terminated: (1) By the mutual agreement and consent of both Professional and City; (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Professional, as consequence of the failure of Professional to perform the services contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than thirty (30) days written notice to the Professional. (B) If the City terminates this Agreement pursuant to Section 5 or subsection 8(A)(2) or (3), above, the Professional shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those services that have been timely and adequately performed by the Professional considering the actual costs incurred by the Professional in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Professional to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination that is not the fault of the Professional, the Professional shall be compensated for all basic, special, and additional services actually performed prior to termination, together with any reimbursable expenses then due. Section 9. Indemnification. Professional agrees to indemnify and hold the City of Schertz, Texas and all of its present, future and former agents, employees, officials and representatives harmless in their official, individual and representative capacities from any and all claims, demands, causes of action, judgments, liens and expenses (including attorney's fees, whether contractual or statutory), costs and damages (whether common law or statutory), costs and damages (whether common law or statutory, and whether actual, punitive, consequential or incidental), of any conceivable character, for injuries to persons (including death) or to property (both real and personal) created by, arising from or in any manner relating to the services or goods performed or provided by Professional — expressly including those arising through strict liability or under the constitutions of the United States or Texas — BUT ONLY TO THE EXTENT ALLOWABLE BY SEC. 271.904(a) OF THE TEXAS LOCAL GOVERNMENT CODE AS APPLICABLE. Section 10. Notices. Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such party at the address hereinafter specified; or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within the confines of the continental United States of America for notice, but until written notice of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. Section 11. No Assignment. Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent of the other party. Section 1.2. Severability. If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 13. Waiver. Either City or the Professional shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. Section 14. Governing Law; Venue. This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 15. Paragraph Headings; Construction. The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 6 shall not be construed either more or less strongly against or for either party. Section 16. Binding Effect. Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 17. Gender. Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 19. Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Section 20. Entire Agreement. It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. Section 21. Relationship of Parties. Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. 23. Dispute Resolution. In accordance with the provisions of Subchapter I, Chapter 271, TEX. LOCAL Gov'T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. 24. Disclosure of Business Relationships /Affiliations; Conflict of Interest Questionnaire. Professional represents that it is in compliance with the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code. Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on -line completion of Form 1.295 "Certificate of Interested Parties." Form 1.295 is also required for any and all contract Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 7 amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. Please visit the State of Texas Ethics Commission website, htt s:// www.ethics.state.tx.us /whatsnew /elf info form1.295,htm and https-//www.ethics.state.tx.us/tec/1295- Info,ht for more information. IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS C MISDEMEANOR. 25. Non - Boycott of Israel. The City of Schertz may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. (Texas Government Code chapter 2270) by accepting this Contract, the vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel, and agrees that during the term of this agreement (contract as applicable) will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended. Relevant definitions from the bill: "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli - controlled territory, but does not include an action made for ordinary business purposes. [The remainder of this page is intentionally left blank.] Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 8 EYCE CUTED on this the day of 2018. By Name: John C. Kessel Title: City Manager W-M With a copy to: City Attorney City of Scheitz, Texas Attn: Charles E. Zech 2517 N. Main Avenue San Antonio, Texas 78212 MR #Z M, Ford AAMPO Final 20180122,docx Ford Engineering, Inc. Page :9 Exhibit "A" SCOPE OF WORK Project Schertz Pedestrian Routes and Bike Lanes Project Location Off -road trail along electrical easement between Schertz Parkway and Wiederstein Road (at Forest Ridge Park) and sidewalks along Live Oak Road between Schertz Parkway and FM 3009. Basic Services Scope of Work The design of the bike lanes shall comply with AASHTO's Guide for the Development of Bicycles Facilities, the City's Master Thoroughfare Plan Policy Document, and follow the requirements of Local Government Project Procedures, and Advanced Funding Agreement documents as provided by the City. The project includes a hike and bike trail following the electrical easements from Schertz Parkway to Wiederstein Road at Forest Ridge Park comprised of pervious material, and new pedestrian and bike access along E. Live Oak Road. The establishment of new bike lanes and the updating of existing bike lane pavement markings and signage along Savannah Drive from the west city limit to FM 3009, and the establishment of new bike lanes and the updating of existing bike lane pavement markings and signage along Woodland Oaks Drive from Schertz :Parkway to FM 3009 is not considered to be within this scope of work of this agreement and will be provided by others. Preliminary Engineering and Design (Phases 1 -4): The :Professional shall provide the following services during this phase: 1. Attend Design Summary Conference 2. Prepare a Design Summary Conference report. 3. Provide a topographic survey for pervious hike and bike trail to Forest Ridge Park for the proposed length of trail and width of existing easements including identification of: a. existing utilities, b. existing curbs, c. sidewalks, d. pavement edges, e. signage, f. fences, g. trees and h. other items as necessary 4. Provide a topographic survey for East Live Oak Road for the proposed length of each street including identification of: a. surface utilities, b. existing curbs, c. sidewalks, d. edges of pavement, Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 10 e. signage, f. driveways and g. approximate property corners. 5. Provide required environmental review for the project in compliance with TxDOT and Federal Highway Administration regulations and procedures regarding the National Environmental Policy Act (NEPA). 6. Professional shall prepare a Project Scope to be reviewed by TxDOT and request a Classification Letter for the project with the assumption that the project can be classified as a Blanket Categorical Exclusion (BCE) level of review, per the Programmatic Agreement (PA) for the Review and Approval of NEPA Categorically Excluded Transportation Projects between the FHWA -Texas Division and the TxDOT PA. The environmental review noted in Scope sections 5 and 6 shall include the following numbered tasks: Task 1: Classify the Level of Review Task 2: Gather Preliminary Project Information Task 3: Evaluate Specific Areas of Environmental Concern such as: Socioeconomics, Section 4(f) Resources, Air Quality, Biological Resources, Water Quality, Noise, Hazardous Materials, Indirect and Cumulative Impacts Task 4: Archeological & Historical Services Task 5: Attend Project or Public Meetings Task 6: Trimble Rental, field equipment Task 7: Administrative Costs Task 8: Transportation Cost Task 9: Categorical Exclusion Report 7. Professional shall prepare the project schematic and layout with typical sections, and scaled plans and submit for a TDLR registration number on behalf of the City. Professional shall prepare a preliminary construction estimate, preliminary schedule, a utility conflict matrix, the Design Summary Report, the DDRT checklist, a preliminary schedule, Form 1002, and attend the DDRT. Plans Specifications and Estimates Phases: Professional shall prepare the project construction plans in compliance with TXDOT standards, the LGPP, the AASHTO design standards for bicycle, and City standards. Plans shall include: 1. all typical sections, and scaled plans, and details, 2. temporary traffic control, 3. pedestrian detour plans and 4. anticipated detail for flashing pedestrian crossing signals at Wiederstein Road. Professional shall develop necessary storm water pollution prevention plans and the environmental permits, issues, and commitment plans at TXDOT recommended interim reviews at 30% and 60 %. Professional shall prepare the specifications and bid documents per the anticipated TXDOT 2014 Standard Specification, and TXDOT material requirements. Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page I I Final Specifications shall be prepared for bid, and include the documents, forms 1002, 2229, list of governing specifications, a completed Division LG Checklist, a contract time determination summary, the master general notes in word format, and all other required documents. TxDOT has specific documentation that is required in their bid documents. Professional shall coordinate with the City of Schertz Purchasing department to ensure that required TxDOT specific documentation is prepared for use within the solicitation documents. Professional shall utilize a registered accessibility specialist (RAS) for TDLR compliance. Professional shall submit for a TDLR registration number. Professional shall submit all documentation to TxDOT and obtain a Letter of Authorization, prior to be proceeding to bid phase. Bid Phase: The Professional shall provide the following services during this phase: 1. Professional shall aid in the bidding process including answering contractor questions and issuing of addendums. 2. Professional shall have a representative available for pre -bid and bid opening meetings with the City of Schertz. 3. Perform a onetime re- establishment of benchmarks for the East Live Oak and the trail to Forest Ridge Park. 4. Upon receipt of bid proposals, Professional shall: a. provide a tabulation of bid, b. call three references of the recommended respondent, c. provide the City and TXDOT with a recommendation of award. Construction Phase: The Professional shall provide the following services during this phase: Attend a TXDOT workshop with the City prior to proceeding to the Construction Engineering and Inspections (CE &I) phase of the project. Related Services not included within the Basic Scope of Services: The following related tasks are not included with the basic scope of services. These services will be obtained separately by City. Additional City requested work of the Professional may require an additional task request. Any such requests shall require an amendment to this agreement and may require Council approval for funding and authorization. No additional work may be authorized without written approval to amend the agreement. 1. Discovery and investigation of archeological site about 1,000 square meters in extent, not including curation. 2. Field documentation and initial assessment for non - archeological cultural resources (NACR) 3. Cost to complete and submit a TxDOT Standards of Uniformity (SOU) cultural resource survey and Texas Antiquities Permit (TAP) application 4. Archeologist and Historian attendance in a project or a public meeting. 5. Coordination with TxDOT or FHWA regarding comments or revisions to the report document. 6. Construction survey and staking. Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 12 7. Construction Engineering and Inspection (CE &I) services. Design Schedule: Phase Calendar Days Environmental Engineering, performed concurrently with Design Phase 91 30% Design 30 60% Design 30 90% Design 30 PSE and Bid Phase 170 Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 13 Exhibit "B" COMPENSATION LUMP SUM BY PHASE PAYMENT METHOD FOR BASIC SERVICES AND A NOT TO EXCEED AMOUNT FOR SUPPLEMENTAL SERVICES 1.1 Compensation for all fees, costs, expenses and services defined by this Contract shall be compensated at a Not -To- Exceed amount of $ 99,01.8.00.00 — Ninety -Nine Thousand, Eighteen Dollars and No Cents, including expenses (the "Contract Price "), and it is agreed and understood that this amount, when earned, will constitute full compensation to the Professional. 1.2 This Contract Price is the sum of the phases as provided for by the Tasks detailed in the following schedule of values: PHASE AMOUNT Task 1 — Environmental Engineering $25,385.00 Task 2 — 30% Design Phase $ 32,733.00 Task 3 — 60% Design Phase $ 1.8,790.00 Task 4 — 90% Design Phase $ 5,560.00 Task 5 — Bidding Phase $ 13,950.00 Total Basic Services $ 99,018.00 1.3 Basic Design Services The portion of the Contract Price allocated for Basic Design Services as provided for in Exhibit A shall be the lump sum amount of $ 99,018.00 — Ninety -Nine Thousand, Eighteen Dollars and No Cents. 1.4 Supplemental Services No supplemental services have been allowed for in this Contract. Agreement. 1.5 For the purpose of establishing costs to the City of Schertz for any negotiated supplemental services payable on an hourly rate basis authorized in writing by the City of Schertz, the following Hourly Billing Rate Table of the fees shall apply: Billing Rate Table Discipline Principal Senior Civil Engineer (PE) Civil Engineer (PE) Engineer -in- Training Clerical. Staff Registered Professional Land Surveyor Survey Technician 3- Person Survey Crew Hourly Rate $200.00 $165.00 $150.00 $ 90.00 $ 65.00 $1.50.00 $ 85.00 $1.65.00 Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 14 Exhibit "C" REQUIREMENTS FOR ALL INSURANCE DOCUMENTS The Professional shall comply with each and every condition contained herein. The Professional shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by the Professional shall maintain insurance coverage equal to that required of the Professional. It is the responsibility of the Professional to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT With reference to the foregoing insurance requirements, Professional shall specifically endorse applicable insurance policies as follows: I. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile Liability on a separate endorsement. 2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all liability policies and must be provided on a separate endorsement. 3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days written notice prior to cancellation or non - renewal of the insurance. 4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary and non - contributory coverage regardless of the application of other insurance. 5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above. 6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any material change in the insurance coverage. 7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions. 8. Required limits may be satisfied by any combination of primary and umbrella liability insurances. 9. Professional may maintain reasonable and customary deductibles, subject to approval by The City of Schertz. 10. Insurance must be purchased from insurers having a minimum AmBest rating of B +. 11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD 25 2010/05). Coverage must be written on an occurrence form. 12. Contractual Liability must be maintained covering the Professionals obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein. 13. Upon request, Professional shall furnish. The City of Schertz with certified copies of all insurance policies. 14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Schertz within ten (10) business days after contract award and prior to starting any work by the successful Professional's insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements shall be sent to: City of Schertz emailed to: purchasinkschertz.com Purchasing Department Faxed to: 210 -619 -1169 1400 Schertz Parkway Schertz, TX 78154 Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 15 CERTIFICATE OF LIABILITY INSURANCE M0 AS A MATIV11 OF 8110 111 M TIOM, ONLY AND COMM NO RMIMS UPON TIIU 0141311P I�5�1 �r.Al"t I Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 16 1, 1 I�iI 1P1 a�iMIN peg any_ �. ''J«?i�4�Q5F rug vaaa r 9i LY oS� 1` w A s 1 1 =11 it IM11111,. 1 H 1RU c ti � rir a " p d9ATM �y [ AIM ruptWoRr"PlAftu f0A?AA'1vj1 rag € rl i j a 44 `ia'ii /I _ 0110111; C. M ff ' , a rl4R i b# 9i kY 1011 Y M �3PLrBYrm 7A M writ/ 1 4 .w +�e�, s "9p .. ,. � e , s NO i .. � ...... '�" � lea. " W� �.. y m. e g � ,p &i 6 F & m V JI'a� drflV�ii� �[ iP jVpI Yi�S, 'dab basI Pr rb ri�f 1 J C r I m I 1w. � , t'p _..... 61 P . iW iV 9 P facUb, iklm ". � got, al Csww40, �Lal �'i0,� [T= , of ®g-01 v iI i2fh ry t.0121. must bO 110ritWdi GImplat 11611, Tow, li o, (0,13 Mentided byT xast,901SI air 01110W201"1). 1 015w7,2 NOTU , R . III r�T TICS ,A,L1Ld�"rr 7r C1CraCC�r� d�4ai,q�l��i 1�F1 .1dsL9L1Ffi �6"�� I1 T#1Cr 1r1ir 4'ii 1.NP bu M£JTI6 ARd '; .lpr I1 ! 11Fi111 i i ra . he P atk^ 8154 Attn: P' roha r D rpit AI111'I Ix ED SI T nEQUI M 14 ACORD 20 POINS) The AGORO namo tend, logo, ihm rq1 r rl rowks W A0080 Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 16 (Instructions for completing and submitting a certificate to the City of Schertz) the certificate of insurance with the information listed below: A) Certificate of Insurance date B) Producer (Insurance Agency) Information — complete name, address, telephone information, & email address. C) Insured's (Insurance Policy Holder) Information — complete name & address information D) Insurer (name /names of insurance company) * *(Remember the city requires all insurance companies to be Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or higher) or otherwise be acceptable to the City if not rated by A.M. Best) E) NAIC # (National. Association of Insurance Commissioners, a # that is assigned by the State to all insurance companies) F) Insurer letter represents which insurance company provides which type of coverage from D G) General Liability Insurance Policy — must have an (x) in box. Also, "Occurrence" type policy — must have an (x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval) H) This section shall be tilled in with "Y" for yes under Additional Insured for all coverages, except for Professional Liability and Workers' Compensation. There shall also be a "Y" for yes under all coverages for subrogation waived. I) Automobile Liability Insurance — must be checked for Any Auto, All Owned Autos, Hired Autos J) Umbrella Coverage — must be checked in this section and by occurrence whenever it is required by written contract and in accordance with the contract value. K) Worker's Compensation and Employers Liability Insurance — information must be completed in this section of the certificate of insurance form (if applicable). L) Builder's Risk Policy — for construction projects as designated by the City of Schertz. Professional Liability Coverage — for professional services if required by the City of Schertz. M) Insurance Policy #'s N) Insurance policy effective dates (always check for current dates) O) Insurance Policy limits (See Insurance Requirements Checklist) P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance policy(ies) must be provided separately and not in this section. The following endorsements are required by the City of Schertz. (l) Adding the City of Schertz as an additional insured. The "additional insured" endorsement is not required for professional liability and workers compensation insurance; and (2) Waiver of Subrogation (3) Primary and Non - Contributory (4) Cancellation Notice Q) City of Schertz's name and address information must be listed in this section R) Notice of cancellation, non - renewal, or material change to the insurance policy(ies) must be provided to the City of Schertz in accordance with a cancellation notice endorsement to the policy and/or per the policy provisions based on the endorsement adding the city as an additional insured. (Sec. 1811.155, Tex. Ins. Code) S) The certificate must be signed by the Authorized Agent in this section of the certificate form. Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 17 Exhibit "D" Ford AAMPO Final 20180122.docx Ford Engineering, Inc. Page 18 RESOLUTION NO. 18 -R -01 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH FORD ENGINEERING, INC., TOTALING NO MORE THAN $100,000, FOR PROFESSIONAL ENGINEERING - RELATED SERVICES ON VARIOUS SEPARATE AND UNRELATED PROJECTS; EACH OF WHICH IS LESS THAN $50,000, DURING THE 2017 -2018 FISCAL YEAR AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City ") requires professional engineering and surveying services for the completion of various separate and unrelated projects; and WHEREAS, City staff has determined that Ford Engineering, Inc., (FEI) is qualified to provide such services for the City; and WHEREAS, FEI is an approved On -Call Engineering Firm for the City of Schertz; and WHEREAS, the City Council has already authorized projects totaling approximately $400,000; and WHEREAS, the City Council authorizes City Staff to use FEI for the design of various separate and unrelated projects, each of which is less than $50,000, to be invoiced in an amount not to exceed $100,000 for the 2017 -2018 Fiscal Year. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver Agreements with FEI in accordance with their approved Master Agreement. Engineering- related services will be provided for projects and minor consulting tasks and total expenditures for those Agreements, each of which is less than $50,000 in value, shall not exceed $100,000 for the 2017 -2018 Fiscal Year. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 55 t, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of January, 2018 ATTEST: J13410 Brenda Dennis, City Secretary (CITY SEAL) CITY OF 5,q ATZ, TEXAS -2- R. Carpenter, Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: January 9, 2018 Department: Engineering Subject: Resolution No. 18 -R -01 - with Ford Engineering, Inc., totaling no more than $100,000 for professional engineering - related services on various separate and unrelated projects, each of which is less than $50,000, during the 2017 -2018 fiscal year Ford Engineering, Inc., (FEI) was awarded a three -year agreement for On -Call Engineering Services via Resolution 1.4 -R -55, with an option to extend the agreement twice for one year each time. The agreement was extended for the first time via Resolution 17 -R -51. The City's practice is to seek authorization from Council when expenditures with a vendor exceed $50,000 in one fiscal year. In addition to ongoing projects with FEI, the City has several projects coming up (outlined below) for which professional engineering services will be required, and FEI is qualified to provide such services. In addition to the known projects, the Engineering, Public Works, and Parks Departments have a periodic need for engineering and/or surveying services with limited scope. As such, it is desired that Staff have the ability to request consulting services to be provided and invoiced on an hourly basis as needed. Any contract with a value of $50,000 or greater proposed to be awarded to FEI will be brought before City Council for approval. Staff requests the ability to process agreements with FEI that have a value less than $50,000 — for which funds are budgeted — without further specific Council approval. Table 1 below lists current, active agreements between the City and FEI. Dollar amounts for the agreements have previously been budgeted, funded, and approved. Amounts allocated to these approved agreements were authorized in a previous fiscal year and the expenditure of the authorized amounts typically spans more than one fiscal year. These projects and amounts are not included in the requested not -to- exceed expenditures for which authorization is being requested herein. TABLE 1 Current Professional Service Agreements Contract Amount Corbett Elevated Storage Tank $240,061 Nacogdoches Water Tank Painting $29,690 East Live Oak Water Tank Painting $26,325 Schertz Parkway Reconstruction Live Oak to Maske $64,535 FM 1103 Utility :Relocations $38,013 Table 2 lists the project for which Staff expects to contract with FEI during the 2017 -2018 fiscal year that will be greater than $50,000. This agreement will be brought to Council for individual approval authorization and is listed to inform Council as to anticipated future contracts with FEI. Known Proposed Projects >$50,000 Contract Amount Pedestrian Routes & Bike Lanes Parks $ 99,000 estimated Table 3 lists projects for which Staff expects to contract with FEI during the 201.7 -2018 fiscal year that are expected to be less than $50,000 each. These agreements will not be brought to City Council for individual approval. When the value of an agreement is less than $50,000, the City Manager has approval authority. TABLE 3 Proposed Projects <$50,000 each Contract Amount East Dietz Creek Silt Removal (Drainage) $ 42,400 Miscellaneous Tasks each less than $50k $ 57,600 to be determined as needed Staff is requesting authorization for expenditures for the East Dietz Creek Silt Removal Projects and other Miscellaneous Tasks totaling no more than $100,000, spread over multiple agreements, no one of which is greater than $50,000. GOAL To obtain authorization from City Council to expend an additional amount not to exceed $100,000 with FEI to provide professional engineering - related services on small individual agreements each less than $50,000 contracted during the 201.7 -2018 Fiscal Year. SUMMARY OF RECOMMENDED ACTION Staff recommends that Council approve Resolution 18 -R -01 authorizing additional expenditures with Ford Engineering, Inc., totaling no more than $100,000 for professional engineering- related services on various separate and unrelated projects, each of which is less than $50,000, during the 2017 -2018 fiscal year. FISCAL IMPACT There is no direct fiscal impact by this Resolution. Each project will be appropriately funded and proper procedures for any necessary budget adjustments will be followed prior to any work being authorized. ATTACHMENTS Resolution 18 -R -01 Project Summaries MOM ENGINEERING Project summaries for current and proposed projects utilizing Ford Engineering, Inc. (FEI) for professional engineering services. Projects Currently Under Contract: - Corbett Elevated Storage Tank o Construction of a 1.0 million gallon composite elevated storage tank (EST), approximately 5,200 linear feet of water main to fill the new EST and to distribute to the City's water system, and a package booster station to provide additional hydraulic head to fill the tank. The project is located in southern Schertz between Schaefer Road and the future extension of Ray Corbett Drive. FEI was contracted to provide necessary civil engineering services to design, permit, and prepare construction documents to bid and construct EST and other improvements. Current status — 90% Design complete, entitlement process underway, construction contract bid expected Spring 2018 - Nacogdoches Tank Paint o Repaint the interior and exterior of the existing 0.5 million gallon Nacogdoches elevated storage tank. Abatement of the exterior paint containing lead as well as the contaminated soil around the tank is included in the project. FEI was contracted to provide civil engineering services for the design, bid, and construction phase services of the painting project. Preliminary and secondary paint and soil sampling was included in the contract. Current status —Tank painting approximately 15% complete. - E. Live Oak Tank Paint o Repaint the interior and exterior of the existing 1.5 million gallon East Live Oak ground storage tank. FEI was contracted to provide civil engineering services for the design, bid, and construction phase of the painting. Preliminary paint sampling was included in the contract. Current status — Construction bids currently in review. - Schertz Parkway Reconstruction o Street reconstruction consists of removal of existing asphalt pavement and flexible base material and curbs from Maske Road to E. Live Oak Road; excavation to design subgrade; installation of new concrete pavement; removal of sidewalk and curb on East Live Oak Road to provide sufficient lane width for a through and right turn lane; addition of January 4, 2018 1 of 2 MOM ENGINEERING new turn pavement and curb and gutters; removal of existing asphalt and base material from the multi -use path; installation of new asphalt pavement and curb. FEI was contracted to provide civil engineering services for the design, bid, and construction phase of the full reconstruction. Current status — Construction 80% complete. - FM 1103 Utility Relocation o In order to coordinate with the TxDOT project to reconstruct FM 1103 from the IH -35 northbound frontage road to Chelsea Road, the City of Schertz will be relocating the existing water and sewer mains as necessary. FEI has been contracted to prepare a set of construction plans, specifications, and quantity estimates for review, approval, and construction with associated details for the relocation of the water and sewer mains within the project limits. Current status — Design underway, FEI coordinating with TxDOT. Proposed Projects: - Pedestrian Routes & Bike Lanes o Construction of ten foot shared -use stabilized decomposed granite trail to fill connection gap between Schertz Parkway and Forest Ridge Park. Construction of six foot concrete sidewalk, curb, and curb ramps along E. Live Oak Road between Schertz Parkway and FM 3009. Installation of proper bike lanes along Savannah Drive and Woodland Oaks Drive. It is proposed to contract with FEI to design and bid construction documents for the trail and sidewalk portion of the project. Inclusion of construction administration services will be determined after the design is complete. Current status — Project scope and fee proposal currently under staff review. - East Dietz Creek Silt Removal o Removal of silt that has built up in the portion of East Dietz Creek between Dietz Road and Borgfeld Road to reestablish the channel grades to the original design. It is proposed to contract with Ford to provide a survey, quantity estimate, and specifications to be bid. Preparation of a flood plain permit and no -rise certificate will also be included in the contract. Current status — Agreement currently in process. January 4, 2018 2 of 2 Agenda Item 6 Cpl 1fMOL11"LlusI NO 1 OIU [o7 710 11110 1 City Council Meeting: February 6, 2018 Department: Subject: Parks & Recreation Resolution No. 18 -R -11- A Resolution . authorizing expenditures in excess of $50,000 with T.F. Harper & Associates and authorizing the purchase of outdoor fitness equipment, park fixtures, and associated installation costs totaling $56,982.25. (B. James, L. Shrum) The City of Schertz Parks, Recreation, and Community Services Department budgeted funds in the 20] 7 -18 fiscal year to make improvements to the park property known as No Name Park, now officially named Mary Whitfield Burks Park, in an effort to develop the vacant park properties that are in the park system. After researching trends in the industry and observing the high use of the Schertz Parkway trail . system for walkers, bikers, and runners, the Parks staff determined the best fit for the small 2- acre property was to develop it as an outdoor exercise station to complement the high recreational use already on the parkway. The property has large established oak trees and the fitness equipment could be positioned under the existing shade canopy and would reduce the cost since shade structures would not have to be added. Likewise, an existing water line is located on that side of the parkway, making it an ideal property to add a drinking fountain. Additionally, keeping the equipment adult- focused instead of child- focused, alleviated concerns of safety by attracting children to such a small park property along such a busy parkway, and instead would keep children moving along the parkway trails to their destination to and/from school. Staff worked with T.F. Harper & Associates, a BuyBoard vendor, to develop a plan for the park that includes installation. The park plans call for 220 linear feet of 10' wide concrete trail that veers off the main Schertz Parkway trails and meanders through the oak tree canopy and back onto the Schertz Parkway trails. Along this pathway will be four exercise areas on 12' x 10' concrete pads with seven pieces of outdoor fitness equipment installed: recumbent cycle, cardio walker, chest press, leg extension, high -low chin -up bars, balance board w /sign, and captain's chair. The park plans also include a drinking fountain, bench, trash can, and future stone monument sign. Using a BuyBoard vendor allows staff to not formally bid a project, however staff did research costs with other firms to ensure the price for equipment from T.F. Harper & Associates was not significantly higher than other firms. The staff also discussed the park development plans with the Parks Board on several occasions and formally added it to their agenda on January 22, 2018 where they voted to approve the project plans 6 -3. Staff is under the impression that the Board members who voted against this item had concerns as to whether this was the best location for exercise equipment. Because the city has a policy to gain Council approval to spend more than $50,000 with one vendor, we are seeking approval to spend more than $50,000 with T.F. Harper & Associates (a BuyBoard vendor). This purchase order totals $56,982.25. Currently in the FYI 7-18 fiscal year we have spent $668.00 with this vendor and estimate spending an additional $10,000 for replacement playground equipment in the future. Goal Develop Mary Whitfield Burks Park into an outdoor fitness station to increase the recreational opportunities for the citizens of Schertz and promote health and wellness in the community. Community Benefit The project will enhance the recreational opportunities for the citizens of Schertz and complement the top priority in our Parks & Recreation Master Plan and a top priority in the Citizen Satisfaction Survey, which is hike and bike trails. Summary of Recommended Action Approval of Resolution 18- R -1.1. FISCAL IMPACT The cost for the outdoor fitness equipment, concrete trail, drinking fountain, bench, trash can, and all installation is $56,982.25 and will be paid for out of the :Park Fund 317 -301- 581.700. ATTACHMENTS Resolution 18 -R -11 BuyBoard Quote from T.F. Harper & Associates LP Exercise Equipment RESOLUTION NO. 18 -R -11 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN EXCESS OF $50,000 WITH T.F. HARPER & ASSOCIATES AND AUTHORIZING THE PURCHASE OF OUTDOOR FITNESS EQUIPMENT, PARK FIXTURES, AND ASSOCIATED INSTALLATION COSTS TOTALING $56,982.25. WHEREAS, Schertz Parks and Recreation identified a need to develop the undeveloped park property located at 3175 Schertz Parkway; and WHEREAS, Schertz Parks and Recreation determined that a spur trail, outdoor fitness equipment, park bench, drinking fountain, and trash can were the appropriate development choices for the park property; and WHEREAS, Schertz Parks and Recreation worked with T.F. Harper & Associates, a BuyBoard vendor to provide cost estimates and a formal quote for the equipment and installation costs; and WHEREAS, the city has a policy to seek authorization for purchases in excess of $50,000 with a single vendor and the BuyBoard quote totals $56,982.25; and WHEREAS, the BuyBoard National Purchasing Cooperative is a national online purchasing cooperative formed between the National School Boards Association and several state school boards associations, developed to comply with state laws which require government entities to make purchases through a competitive procurement process; and WHEREAS, BuyBoard gives public entities the advantage of leveraging the cooperative's ability to obtain bulk discounts, combined with the ease of online, web -based shopping and ordering; and WHEREAS, purchases under the cooperative programs meet the requirements under the Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City of Schertz Resolution 11 -R -41 on August 30, 2011 amending the City's purchasing policy; and WHEREAS, the proposed park development will be funded out of the Park Fund. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the expenditures in excess of $50,000 with T.F. Harper & Associates and authorizes the purchase of outdoor fitness equipment, park fixtures, and associated installation costs totaling $56,982.25 (in attached Exhibit A.) Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 6th day of February, 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A 50234811.1 A -�. BUYBOARD QUOTE 10 3 Red Bid L ar TO: City of Schertz Attn: Lauren Shrum Assistant Director Address: 10 Commercial Place, Schertz, Texas 787154 Install Site: No Nane Park 3100 Block Schertz PKWY Phone: 210 -619 -1853 Office 210- 428 -8264 Cell Email: jabLUM@SChertzcom CONTRACT #512 -I6 FOR PURCHASE THRU BUYBOARD. PLEASE FAX YOUR PURCHASE ORDER AND SIGNED QUOTE TO BUYBOARD AND T.F. HARPER & ASSOCIATES LP TO INSURE COMPLIANCE & RECEIPT OF YOUR ORDER. No Name Park QTY DESCRIPTION OF EQUIPMENT QUOTE #: 103017.11 I .tfh DATE: October 30, �7 December 29, 2017 TOTAL COST QUOTE IS VALID FOR 45 DAYS FROM DATE OF QUOTE OR FROM DATE OF REVISION NOT INCLUDED: Sales Tax, Permits, Bonds /Fees (if required), Site Work in Excess of Normal Installation (example: site prep - excavation /infill, concrete slab, French drains, excess rock removal, landscaping). Payment Terms: 25% due ($12,007.25) with signed quote and balance due upon completion of work and receipt of invoice. Progress Payments are acceptable Estimated Delivery & Installation: 7 weeks after receipt of signed quote & color selections. Accepted by: Date: P.O. # (if applicable): Thank you for giving us the opportunity to quote this equipment. Tommy Harper (,,','o ,n',n m., t,,,..1 Play ard R ,,r'e ,,. 3. d,,a,,' No Name Park R28-1As �;,, w�,� �.. ��..,�..s..�..,� ',. =1 =..r. � ti.. °i.. , .., � y s�.�,.� „ �.r �c..;. > �.,,,x> <.�i `s „� �,..,' '40,07"'16 ,. 1 220 In ft. 4" concrete x 10' wide; with #3's on 12" centers each way (2500 psi Concrete Typ.) $19,987.00 1 Exercise area I; 12' x 10' 4" concrete $1,074.00 1 Exercise area 2; 12' x 10' 4" concrete $1,074.00 1 Exercise area 3; 12' x 10' 4" concrete $1,074.00 1 Exercise area 4; 12' x 10' 4" concrete $1,074.00 1 Exercise area : Starter Package UP302 Modified with high and low chinning bars $19,197.75 $19,197.75 1 Concrete for stone monument sign (sign provided by the owner) $395.00 1 Drinking Fountain with dog fountain including freight & install (water & drain within 5' od location) on granite trail $5,205.50 I MyTCoat 6' bench with back, custom lettering SCHERTZ $344.25 1 MyTCoat 32 gallon receptacle with dome lid, liner & inground mount $371.75 Install of all equipment $7,583.00 Freight Pending items ordered Estimated Cost $1,395.00 Less Buyboard Discount ($1,793.00) Sales Tax Exempt TOTAL $56,982.25 QUOTE IS VALID FOR 45 DAYS FROM DATE OF QUOTE OR FROM DATE OF REVISION NOT INCLUDED: Sales Tax, Permits, Bonds /Fees (if required), Site Work in Excess of Normal Installation (example: site prep - excavation /infill, concrete slab, French drains, excess rock removal, landscaping). Payment Terms: 25% due ($12,007.25) with signed quote and balance due upon completion of work and receipt of invoice. Progress Payments are acceptable Estimated Delivery & Installation: 7 weeks after receipt of signed quote & color selections. Accepted by: Date: P.O. # (if applicable): Thank you for giving us the opportunity to quote this equipment. Tommy Harper (,,','o ,n',n m., t,,,..1 Play ard R ,,r'e ,,. 3. d,,a,,' No Name Park R28-1As �;,, w�,� �.. ��..,�..s..�..,� ',. =1 =..r. � ti.. °i.. , .., � y s�.�,.� „ �.r �c..;. > �.,,,x> <.�i `s „� �,..,' '40,07"'16 ,. CITY COUNCIL MEMORANDUM City Council Meeting: February 6, 2018 Department: Engineering Agenda No. 7 Subject: Resolution No. 18 -R -10 — Consideration and/or action approving a Resolution establishing a public hearing date to consider the implementation of a Roadway Impact Fee (B. James /K. Woodlee) Staff has been working with Freese and Nichols, Inc., to update the City's Thoroughfare Plan and develop a roadway impact fee ordinance. A roadway impact fee provides a funding mechanism for the implementation of roadway improvements that add capacity necessitated by new development. The City currently charges water and sewer impact fees. The Texas Local Government Code (TLGC) establishes the process and notification requirements to adopt impact fees. The first step in the process was the adoption of Land Use Assumptions and a Capital Improvement Plan for the area where impact fees are to be charged. These were approved by City Council in November 2017 with Resolution 17 -R -107. Those documents were used to calculate the maximum allowable fee per service unit in each service area. In order to consider adoption of fee(s) equal to or less than the maximum allowable, TLGC rules require City Council to set a date for a public hearing to consider the proposed fee(s) to be charged. Resolution 17 -R -107 also set a date for the public hearing for February 20, 2018. In order to provide additional time for public input, staff is seeking approval of a new date for March 13. The requested action of City Council is approving the resolution setting the date for the public hearing to consider adopting a Roadway Impact Fee on March 13, 2018. If Council approves this resolution, staff will publish a notice, as required by the TLGC, indicating the date of the public hearing. Staff has been presenting the Draft Impact Fee Report findings to and gathering feedback from City Boards and Commissions and focus groups including locally active developers, builders, engineers, and businesses. The Capital Improvements Advisory Committee (CIAC) has had a presentation and discussion, a public hearing and discussion, and will be meeting again with a public hearing and to finalize a recommendation to City Council on the Roadway Impact Fee program including recommended fees to be charged and implementation guidance. A formal copy of that recommendation will be provided to Council at least five days before the scheduled public hearing. City Council Memorandum Page 2 After the public hearing on March 13, 2018, City Council will be tasked with considering the recommendation provided by the CIAC and acting on a proposed ordinance that would govern the Roadway Impact Fee. FISCAL IMPACT The cost of set public hearing is the cost of the legal notice of public hearing. RECOMMENDATION Staff recommends Council approve Resolution No. 18 -R -10 ATTACHMENTS Resolution No. 18 -R -10 Draft Legal. Notice Schertz Roadway Impact Fee Draft Report RESOLUTION NO. 18 -R -10 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, SCHEDULING A PUBLIC HEARING TO CONSIDER ADOPTION OF A ROADWAY IMPACT FEE TO BE IMPOSED FOR ROADWAYS WITHIN THE CITY; DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SAID PUBLIC HEARING; AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, Chapter 395, Texas Local Government Code, provides procedures for the consideration of imposing roadway impact fees within the city limits; and WHEREAS, the City of Schertz has found it necessary and appropriate to employ qualified professionals to develop and calculate roadway impact fees based on adopted land use assumptions and a capital improvements plan for roadway facilities; and WHEREAS, the City of Schertz has appointed a Capital Improvements Advisory Committee which is charged to advise the City Council on the possible imposition of roadway impact fees; and WHEREAS, the City of Schertz has previously approved Land Use Assumptions and a Capital Improvements Plan for Roadway Impact Fees; and WHEREAS, the City Council of Schertz now desires to schedule a public hearing on the possible implementation of roadway impact fees in accordance with Chapter 395; now, therefore, THAT: Section 1. In accordance with Chapter 395 of the Texas Local Government Code, the City Council has employed qualified professionals to develop and calculate roadway impact fees based on adopted land use assumptions and a capital improvements plan within the City limits. Section 2. The City Council hereby schedules a public hearing on the land use assumptions and roadway capital improvements plan for 6:00 pm, March 13, 2018, . at Council Chambers, 1400 Schertz Parkway, Schertz, Texas. Section 3. The City Secretary is directed to have notice, as attached hereto, of such public hearing published in the San Antonio Express News, on February 9, 2018. The City Secretary is further directed to send notice of hearing by certified mail to any person who has given written notice to the City Secretary requesting notice of such hearing. Section 4. Copies of the land use assumptions and capital improvements plan for roadway facilities shall be available to the public at the Office of the City Secretary at City Hall on and after February 9, 2018. Section 5. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 6. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 7. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 8. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 9. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this :Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 10. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND APPROVED, this 6th day of February, 2018. . ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor M Notice of Public Hearing NOTICE OF PUBLIC HEARING ON POSSIBLE ADOPTION OF ROADWAY IMPACT FEES Schertz City Hall 6:00 pm, March 13, 2018 The City Council of the City of Schertz will convene a public hearing on March 13, 2018, at 6:00 pm in City Council Chambers, 1400 Schertz Parkway, Schertz, Texas 78154 to consider adoption of a roadway impact fee that may be imposed for roadway facilities in the City. The maximum assessable impact fee per service unit is $1,646 in Service Area 1, $1,326 in Service Area 2, $1,043 in Service Area 3, and $2,384 in Service Area 4. City Council may impose impact fees per service unit less than or equal to those maximum amounts. Any member of the public has the right to appear at the public hearing and present evidence for or against the roadway impact fee. More information, including the detailed report to be reviewed by the City Council, can be found at Schertz.com. Questions may be directed to Kathryn Woodlee, City Engineer (210) 619 -1800. to be published in the San Antonio Express News on February 9, 2018 Agenda No. 8 CITY COUNCIL MEMORANDUM City Council Meeting: February 6, 2018 Department: City Management /Finance Subject: Ordinance No. 18 -T -05 - An ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2017 -2018 Budget, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date; First reading C• � 1 With Ordinance 1.7 -T -30 the City Council of the City of Schertz approved the annual budget for FY 2017 -18. Staff is proposing to amend the budget to transfer funds from the Engineering budget to the Thoroughfare Plan Update and :Roadway Impact Fee project, to recognize a grant received by Police for bullet proof vests, to establish a budget for the installation of a leased pre - packaged sewer treatment plant, to recognize Hurricane Harvey emergency deployment expenses and the reimbursement of expenses in the Fire Department, and to reallocate funds for the Playscape Restroom authorized in the previous fiscal year. As stated in September 2017, staff will combine and bring forward budget adjustments on a quarterly basis when possible to reduce the number and frequency of budget adjustments. With Resolution 17 -R -84, Council approved an amendment to the Freese and Nichols professional services contract for $18,1 83.00 to provide for additional roadway geometries, incorporation of changes to surrounding thoroughfare plans, and additional meetings to accommodate land use reviews by the City in the Thoroughfare Plan Update and Roadway Impact Fee project. The funding source outlined in the council memo was to take funding from the Engineering Department's professional services budget. Ordinance 1.1 -M -28 states the City Manager may not move budgeted dollars between departments or funds without council authorization. While this budget adjustment is not asking to raise the overall City Budget, it will transfer amounts between the Engineering Department and the Project Fund. On September 5, 2017, . City Council authorized the Police Department to apply for a grant for rifle resistant body armor authorized by the Governor and created by the state's Criminal Justice Division. The City was awarded the grant to purchase 50 ballistic vests and rifle plates totaling $31,750.00. This grant is 100% reimbursable requiring only that the City purchase the vests first. Staff recommends City Council accept the grant award and authorize the funding to make the initial purchase. The City has received these types of grants in the past and reimbursement is expected within a few months. The City is ready to move forward installing an expansion to the temporary Woman Hollering Sewer Treatment Plant as part of the approved list of projects for sewer impact fees. The service agreement with Cibolo Creek Municipal Authority to continue to operate this plant and install the expansion was approved under Resolution 17 -R -113. The budget adjustment is to allocate $300,000.00 out of sewer impact fees now that the City has a better cost estimate. The Fire Department continued to deploy in support of Hurricane Harvey recovery efforts into the new fiscal year. These deployments will be fully reimbursed by the State. Due to these activities, their overtime costs, employer taxes, and retirement contribution budget line items are over where they should be by an estimated $70,000.00. The reimbursement revenue account was budgeted for $30,000.00 and already has $59,565.00 as of January 30, 2018 with additional reimbursement payments being processed. Staff is recommending increasing the personnel services budget by $70,000 and increasing deployment reimbursements revenue by a matching amount. Total reimbursement for the Fire Department from Hurricane Harvey is estimated to be $251,000 and is split between 2016 -17 and 2017 -18. Currently the City has received $59,564.71. With Resolution 17 -R -55, the City Council authorized a contract to build and install a restroom at the :Playscape behind the Recreation Center for $1.68,968.75 budgeted to be paid out of the Parkland Dedication Fund. At the end of Fiscal Year 2016 -17 only $59,139.06 of that amount was spent. Staff is requesting the remaining $109,829.69 be reallocated to this project for fiscal year 2017 -18 out of the Parkland Dedication Fund. Summary of Recommended Action Approval of Ordinance 18 -T -05 approving these quarterly budget adjustments. FISCAL IMPACT This ordinance will have no fiscal impact on the General Fund Balance for the Thoroughfare Plan and Roadway Impact Fee budget adjustment since it is only transferring already approved funds from one department to the project. The Police grant will only require the City to pay $31,750.00 upfront but the entire amount will be reimbursed within a few months so it will not affect the City's Fund Balance position. The semiannual report for the Capital Improvements Advisory Committee on Capital Impact Fee reserves and project lists as of September 30, 2017 . was presented to Council on January 9, 2018 and approved with resolution 18 -R -05. The Unallocated Reserve Balance was $5,604,060.00 at the end of September 2017 and the approved budget for FY 2017 -18 was set to increase this amount by $254,650.00. To approve the budget of $300,000.00 for the temporary sewer treatment plant expansion, council will pull $45,350.00 from reserves instead leaving $5,558,710.00 for future projects. For the overtime used by Fire Department deployments for Hurricane Harvey the budget amendment ordinance will increase the personnel services budget for the Fire Department and recognize an additional reimbursement in revenue by $70,000.00. No change in fund balance will occur since the City will bring in an additional $70,000.00 which will match the additional expenditures. For the Playscape reallocation, the financial estimates for the end of FY 201.6 -17 already included the remaining payment of 109,829.69 and will not have an impact on the active project list. Current cash and investments in the Parkland Dedication Fund equals $368,631.26 at the end of December 2017, leaving $258,801.57 for future projects. Approval of First reading Ordinance No. 18 -T -05 ATTACHMENT Ordinance No. 18 -T -05 l I 1 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2017 -2018 BUDGET, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 17 -T -30, the City of Schertz (the "City ") adopted the budget for the City for the fiscal year 2017 -201.8 (the "Budge ), which provides funding for the City's operations throughout the 2017 -2018 fiscal year; and WHEREAS, the City needs to transfer authorized budget amounts of $18,183.00 from the Engineering Department Professional Services to the Thoroughfare Plan Update and Roadway Impact Fee project; and WHEREAS, the City needs to accept a grant award of $31,750.00 for the purchase of rifle resistant body armor; and WHEREAS, the City needs to set a budget of $300,000.00 for the temporary sewer treatment plant expansion to be funded from reserves; and WHEEREAS, the City needs to increase the Fire Department Personnel budget due to state deployments by $70,000 to be reimbursed by the State; and WHEREAS, the City needs to reallocate the remaining budget amount of $1.09,829.69 from FY 2016 -17 for the Playscape Restroom construction and installation; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the ordinance; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the budget transfer for the Thoroughfare Plan Update and Roadway Impact Fee Project, accept the grant award, and reauthorize funds previously budgeted in fiscal year 2016 -17 for the construction and installation of the Playscape Restrooms, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall transfer $18,183.00 from the Engineering Department budget to the Thoroughfare Plan Update and Roadway Impact Fee project. Section 2. The City accept the grant for rifle resistant body armor for $31,750.00 which will be fully reimbursed by the grant. Section 3. The City shall increase the budget by $300,000.00 for the temporary sewer treatment plant expansion to be funded from the Capital Recovery Sewer Fund's $254,650.00 unallocated revenues in fiscal year 2017 -2018 and by $45,350.00 from its reserves. Section 4. The City shall increase the General Fund Budget for the Fire Department's personnel expenditures by $70,000 to be funded from reimbursements from the State for Hurricane Harvey deployments. Section 5. The City shall reallocate $109,829.69 of the funds for the Playscape Restroom from fiscal year 201.6 -17 to fiscal year 2017 -18. Section 6. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 7. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 8. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 9. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 10. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 1.1. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 6th day of February 2018. PASSED, APPROVED and ADOPTED ON SECOND READING, the 13th day of February 2018. . CITY OF SCHERTZ, TEXAS 50558021.1 - 2 - Mayor ATTEST: City Secretary (CITY SEAL) 50558021.1 - 3 - Agenda No. 9 CITY COUNCIL MEMORANDUM City Council Meeting: February 6, 2018 Department: Subject: BACKGROUND Mayor /Council Cancellation of the March 6, 2018 City Council meeting At the request of Councilmember Larson, this item is being placed on the agenda to consider cancelling the March 6, 2018 City Council meeting due to election night. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the cancellation of the March 6, 2018 . City Council meeting. CITY OF SCHERTz CITY COUNCIL, RULES OF CONDUCT AND PROCEDURE These Rules of Conduct and Procedure (these "Rules ") are intended to provide an understandable and workable structure for City Council meetings. These Rules shall serve to aid the conduct of public business at Council meetings, to facilitate communication at Council meetings among Councilmembers and between Councilmembers and City staff and members of the public, and to promote confidence in the citizens that their government is performing its duties with the highest of ethical standards and with a genuine interest in the well -being of the community. There Rules are in all events subject to the City Charter and applicable provisions of State law, including the Texas Open Meetings Act. As a part of these Rules, the Council has established the following Code of Conduct for the Mayor and all Councilmembers: • Address the merits of the issues — no personal attacks • Focus on representing the interests of all citizens. • Attempt to resolve personal conflicts among Councilmembers internally before speaking publicly. • Assume positive intentions don't look for hidden agendas. • Observe the City's written Rules of Conduct and Procedure. • When others are speaking, listen with an open mind. • Recognize that inappropriate public disclosure of confidential information can be detrimental to the City and its citizens. • Understand that "majority rules ". Once a vote is taken, if you were in the minority agree to disagree and move on. Recognize that a majority view, when expressed in a vote, becomes an expression of City policy. • Coordinate all requests of the City staff through the City Manager. 11 -21 -2016 Revised CITY OF SCIIERTZ CITY COUNCIL RULES OF CONDUCT AND PROCEDURE These Rules of Conduct and Procedure (these "Rules ") are intended to provide an understandable and workable structure for City Council meetings. These Rules shall serve to aid the conduct of public business at Council meetings, to facilitate communication at Council meetings among Councilmembers and between Councilmembers and City staff and members of the public, and to promote confidence in the citizens that their government is performing its duties with the highest of ethical standards and with a genuine interest in the well -being of the community. There Rules are in all events subject to the City Charter and applicable provisions of State law, including the Texas Open Meetings Act. As a part of these Rules, the Council has established the following Code of Conduct for the Mayor and all Councilmembers: • Address the merits of the issues — no personal attacks • Focus on representing the interests of all citizens. • Attempt to resolve personal conflicts among Councilmembers internally before speaking publicly. • Assume positive intentions don't look for hidden agendas. • Observe the City's written Rules of Conduct and Procedure. • When others are speaking, listen with an open mind. • Recognize that inappropriate public disclosure of confidential information can be detrimental to the City and its citizens. • Understand that "majority rules ". Once a vote is taken, if you were in the minority agree to disagree and move on. Recognize that a majority view, when expressed in a vote, becomes an expression of City policy. • Coordinate all requests of the City staff through the City Manager. 11 -21 -2016 Revised 3.1 Page 3.2 ARTICLE 1. 3.3 Recessed Meetings .............................................................................. ............................... 3 AUTHORITY Adjourned Meetings ............................................................................ ............................... 3 1.1 City Charter ......................................................................................... ............................... 1 1.2 Effective Date; Amendment ............................................................... ............................... 1 ARTICLE 2. 4.1 Mayor ................................................................................................... ..............................3 GENERAL RULES Call to Order ....................................................................................... ............................... 3 2.1 Meetings to be Public .......................................................................... ............................... 1 2.2 Attendance .......................................................................................... ............................... 1 2.3 Minutes of Meetings ........................................................................... ............................... 1 2.4 Questions to Contain One Subject ...................................................... ............................... 2 2.5 Right to the Floor ................................................................................ ............................... 2 2.6 City Manager ...................................................................................... ............................... 2 2.7 City Attorney ...................................................................................... ............................... 2 2.8 City Secretary ...................................................................................... ............................... 2 2.9 Officers and Employees ...................................................................... ............................... 2 2.10 Rules of Order ..................................................................................... ............................... 2 2.11 Suspension of Rules ............................................................................ ............................... 2 2.12 Amendment to Rules ........................................................................... ............................... 2 2.13 Matters Not Addressed by Rules ........................................................ ............................... 2 ARTICLE 3. TYPES OF MEETINGS 3.1 Regular Meetings ................................................................................ ............................... 2 3.2 Special Meetings ............................................................................ ............................... 2 &3 3.3 Recessed Meetings .............................................................................. ............................... 3 3.4 Adjourned Meetings ............................................................................ ............................... 3 3.5 Executive Sessions .............................................................................. ............................... 3 3.6 Emergency Meetings .......................................................................... ............................... 3 ARTICLE 4. PRESIDING OFFICER AND DUTIES 4.1 Mayor ................................................................................................... ..............................3 4.2 Call to Order ....................................................................................... ............................... 3 4.3 Preservation of Order .......................................................................... ............................... 3 4.4 Rulings by Presiding Officer .............................................................. ............................... 3 4.5 Questions to be Stated ......................................................................... ............................... 3 4.6 Substitution of Mayor ......................................................................... ............................... 3 ARTICLE 5. APPOINTMENT PROCEDURES 5.1 Appointment Procedure for the Mayor Pro Tern ................................ ............................... 4 5.2 Appointment Procedure for a Councilmember .............................. ............................... 4 &5 11 -21 -2016 Revised i TABLE OF CONTENTS (continued) 9.1 Page 9.2 ARTICLE 6. 9.3 Motion Procedures ......................................................................... ............................... 8 &9 ORDER OF BUSINESS Point of Privilege ................................................................................ ............................... 9 6.1 Agenda .............................................................................................. ............................5 &6 9.6 6.2 Communication to Mayor and Council ............................................... ............................... 6 6.3 Approval of Minutes ........................................................................... ............................... 6 6.4 Presentations by Members of Council ................................................ ............................... 6 6.5 Consent Agenda .................................................................................. ............................... 6 9.12 ARTICLE 7. 9.13 To Count the Vote ............................................................................. ............................... 11 CONSIDERATION OF ORDINANCES, RESOLUTIONS, AND MOTIONS To Take Action or Reconsider an Action; Main Motions ................ ............................... 11 7.1 Printed, Typewritten, or Electronic Form ........................................... ............................... 6 7.2 City Manager Review ......................................................................... ............................... 6 7.3 City Attorney to Approve ................................................................... ............................... 7 7.4 Funding ...........................................................................:................... ............................... 7 7.5 Reading of Caption Only .................................................................... ............................... 7 7.6 Ordinances -Two Readings; Emergencies ........................................ ............................... 7 7.7 Recording of Votes ............................................................................. ............................... 7 7.8 Vote Required ..................................................................................... ............................... 7 7.9 Tie Vote .............................................................................................. ............................... 7 7.10 Numbering Ordinances and Resolutions ............................................ ............................... 7 7.11 Ordinance Passage Procedure ............................................................. ............................... 7 ARTICLE 8 RULES OF DECORUM 8.1 Recognition by presiding officer ........................................................ ............................... 7 8.2 Order ................................................................................................... ............................... 7 8.3 Presiding Officer ............................................................................ ............................... 7 &8 8.4 Improper References to be Avoided ................................................... ............................... 8 8.5 Interruptions ........................................................................................ ............................... 8 ARTICLE 9. MOTIONS AND MEETING PROCEDURES 9.1 Motions ............................................................................................... ............................... 8 9.2 Debate ................................................................................................. ............................... 8 9.3 Motion Procedures ......................................................................... ............................... 8 &9 9.4 Point of Privilege ................................................................................ ............................... 9 9.5 Point of Procedure or Order ................................................................ ............................... 9 9.6 To Appeal a Ruling ...................................................................... ............................... 9 &10 9.7 To Recess .......................................................................................... ............................... 10 9.8 To Withdraw ..................................................................................... ............................... 10 9.9 To Postpone or Extend ...................................................................... ............................... 10 9.10 To Refer ............................................................................................ ............................... 10 9.11 To Amend .................................................................................. ............................... 10 &11 9.12 To Limit or Close Debate or "Call the Question" ............................. ............................... 11 9.13 To Count the Vote ............................................................................. ............................... 11 9.14 To Take Action or Reconsider an Action; Main Motions ................ ............................... 11 11 -21 -2016 Revised ii TABLE OF CONTENTS (continued) Page 9.15 To take action or Rescind motion ..................................................... ............................... 11 9.16 To Take Action; Main Motions ................................................. ............................... 11&12 9.17 Effect of Abstentions .................................................. .............................12 ARTICLE 10. ENFORCEMENT OF DECORUM 10.1 Warning ............................................................................................... .............................12 10.2 Removal .............................................................................................. .............................12 10.3 Resisting Removal ............................................................................ ............................... 12 10.4 Motions to Enforce ........................................................................... ............................... 12 10.5 Adjournment .............................................................................. ............................... 12&13 ARTICLE 11. CREATION OF COMMITTEES, BOARDS, AND COMMISSIONS 11.1 Standing Committees ........................................................................ ............................... 13 11.2 Special Committees .......................................................................... ............................... 13 ARTICLE 12. CITIZENS' RIGHTS 12.1 Addressing the Council ..................................................................... ............................... 13 12.2 Manner of Addressing the Council — Time Limit ............................. ............................... 13 12.3 Personal and Slanderous Remarks .................................................... ............................... 13 12.4 Public Hearings .......................................................................... ............................... 13&14 12.5 Written Communications .................................................................. ............................... 14 12.6 Hearing of Residents ......................................................................... ............................... 14 ARTICLE 13. COUNCIL AND STAFF RELATIONS , 13.1 City Manager to Provide Information ............................................... ............................... 14 13.2 City Manager's Responses to Requests ..................................... ............................... 14 &15 13.3 Directions to City Manager ............................................................... ............................... 15 13.4 City Manager's Duty to Inform ........................................................ ............................... 15 13.5 Customer Concerns ........................................................................... ............................... 15 13.6 City Manager /Council Relations ....................................................... ............................... 15 11 -21 -2016 Revised 111 ' FIRM I ._ NOW - 1.1 City Charter. Section 4.09 (d) of the City Charter provides that the Council shall, by ordinance, determine its own rules and order of business. 1.2 Effective Date; Amendment. These Rules shall be in effect upon their adoption by the Council and until such time as they are amended or new rules are adopted. In the event of a conflict between these Rules and the Charter, the Charter shall govern over these Rules. In the event of a conflict between these Rules and State law, State law shall take precedence. ARTICLE 2. GENERAL RULES 2.1 Meetings to be Public. All meetings of the Council and all meetings of committees composed of a quorum of the Council shall be open to the public as provided by State law, except when State law allows closed or executive sessions for certain limited topics. 2.2 Attendance. Councilmembers shall attend all meetings of the Council. Absence of a Councilmember from a meeting shall be managed in accordance with 2.2 B. A. Quorum. Four members of the Council, not including the Mayor, shall constitute a quorum. In the absence of the Mayor, the Mayor Pro Tem or other presiding officer shall be counted for purpose of determining the existence of a quorum. If a quorum is not present, those in attendance will be named, and they may recess to a later time as permitted by State law or may hear business before them, taking no official action. B. Absences. In the event a Councilmember is unable to attend a meeting of the Council, the Councilmember shall notify either the Mayor or the City Secretary as soon as they become aware that they will be unable to attend. Notification may be accomplished via e -mail or telephone and must include the reason for the absence. The City Secretary shall annotate the Councilmember's absence and the reason therefore in the minutes of the meeting from which the Councilmember is absent. Council approval of the subject minutes shall ratify the absence and the reason given therefore and thus excuse the absence. If a Councilmember raises an objection to the absence or the reason given therefore at the time the minutes are to be approved, the matter may be place on a future agenda for debate, discussion and further consideration. 2.3 Minutes of Meetings. An account of all proceedings of the Council shall be kept by the City Secretary and shall constitute the official record of the Council. Such minutes, after being approved by the Council (except any closed or executive session portion), shall be open to public inspection. The City Secretary shall provide an index showing the action of the Council in regard to all matters before to it at both regular and special meetings. A recording or "certified agenda" of each closed or executive session shall be made and maintained as required by State law. 11 -21 -2016 Revised I 2.4 Questions to Contain One Subject. All questions submitted for a vote shall contain only one subject. If two or more subjects are involved, any Councilmember may require a division, if the subjects can be reasonably divided. 2.5 Right to the Floor. Subject to Section 8.5, any Councilmember or member of City staff desiring to speak shall be recognized by the Mayor (or the presiding officer in the Mayor's absence) at an appropriate time, and shall confine his/her remarks to the subject under consideration or to be considered. 2.6 City Manager. The City Manager or the Acting City Manager shall attend all meetings of the Council unless excused. The City Manager may make recommendations to the Council and shall have the right to take part in all discussions of the Council, but shall have no vote. The City Manager shall be notified of all special meetings of the Council. 2.7 City Attorney. The City Attorney shall attend all meetings of the Council as required by the Council or as requested by the City Manager, and shall, upon request of the Council or the City Manager, give an opinion, either written or oral, on questions of law. 2.8 City Secretary. The City Secretary or the Deputy City Secretary shall attend all meetings of the Council, unless excused, and shall keep the official minutes. 2.9 Officers and Employees. Any officer or employee of the City, when requested by the City Manager, shall attend meetings of the Council. If requested to do so by the City Manager, they shall present information relating to matters before the Council. 2.10 Rules of Order. Part 8 of these Rules shall govern the proceedings of the Council. 2.11 Suspension of Rules. Any provision of these Rules not required by the Charter or State law may be temporarily suspended by a majority vote of the Councilmembers who are present. The vote of each person on any such suspension shall be entered in the minutes. 2.12 Amendment to Rules. These Rules may be amended, or new rules adopted, by a duly adopted ordinance. 2.13 Matters Not Addressed by Rules. Issues of the conduct or procedure of public meetings not addressed by these Rules, the Charter, or State law shall be determined by the Mayor (or the presiding officer in the Mayor's absence). ARTICLE 3. TYPES OF MEETINGS 3.1 Regular Meetings. The Council shall hold regularly scheduled meetings as provided by the Code of Ordinances, Part II, Section 2 -2. The Council may also hold regularly scheduled meetings which may be designated by the Council as "workshop" sessions. 3.2 Special Meetings. Special meetings may be called by the Mayor, the City Manager, or any three (3) members of the Council. The call for a special meeting shall be filed with the City Secretary in written form, except that announcement of a special meeting during any regular meeting at which all members are present shall be sufficient notice of such 11 -21 -2016 Revised 2 special meeting. The call for a special meeting shall specify the day, hour, and place of the special meeting and shall identify the subject or subjects to be considered. 3.3 Recessed Meetings. Subject to State law, any meeting of the Council may be recessed to a later time, provided that no recess shall be for a longer period than until the next regular meeting. 3.4 Adjourned Meetings. Any meeting of the Council that has been adjourned may not be reconvened except by a motion to reconsider prior to any Councilmember's departure from the Council chamber. See Sections 9.3 and 9.4. 3.5 Executive Sessions. Executive or closed sessions may only be held in accordance with State law. 3.6 Emergency Meetings. In case of emergency or urgent public necessity, an emergency meeting may be called as a special meeting as set forth in Section 3.2, however, an emergency meeting may not be held unless authorized by, and notice is given in accordance, with State law. ARTICLE 4. PRESIDING OFFICER AND DUTIES 4.1 Mme. The Mayor, if present, shall preside as Mayor at all meetings of the Council. In the absence of the Mayor, the Mayor Pro-Tem shall preside. In the absence of both the Mayor and the Mayor Pro -Tem, the most senior Councilmember (by time of service on the Council) present shall be the chairperson. 4.2 Call to Order. Each meeting of the Council shall be called to order by the Mayor, or in the Mayor's absence, by the Mayor Pro -Tem. In the absence of both the Mayor and the Mayor Pro -Tem, the meeting shall be called to order by the most senior Councilmember (by time of service on the Council) present. 4.3 Preservation of Order. The presiding officer shall preserve order and decorum, prevent personalities from becoming involved during debate or the impugning of members' motives, and confine Councilmembers in debate to the question under discussion. 4.4 Rulings by Presiding Officer. The presiding officer shall rule on points of privilege, points of procedure or order, and withdrawals of motions, subject to the right of any member to appeal to the Council as set forth in Article 9 of these Rules. See Sections 9.3, 9.4, 9.5, 9.6, and 9.8. 4.5 Questions to be Stated. The presiding officer shall state all questions submitted for a vote and announce the result. A roll call vote shall be taken on all votes. 4.6 Substitution of Mayor. In the event the Mayor must relinquish the chair, the Mayor shall call upon the Mayor Pro -Tem to preside if the Mayor Pro -Tem is present. If the Mayor Pro -Tem is not present, the Mayor may call upon the most senior Councilmember (by time of service on the Council) present to preside, but such substitution shall not continue beyond adjournment of that meeting. 11 -21 -2016 Revised 3 0-9101 (a) The Council will discuss, and with a majority vote, appoint the Councilmember to serve as the Mayor Pro Tern for the City. (b) The appointed Mayor Pro Tern must be a Councilmember and must meet the qualifications of Section 4.02 of the City Charter. In addition, to be appointed to the position of Mayor Pro Tem, a Councilmember must be an elected member of Council. (c) Term dates for the Mayor Pro Tem position will begin in February and Augu�t (M each year (the election dates offset by three (3) months). Terms will sequential rotate according to Councilmember place. I (d) If the Councilmember place that is up for appointment as Mayor Pro Tern is vacant or is held by a Councilmember who is not qualified to serve as Mayor Pro Tem, the Mayor Pro Tern appointment will go to the next qualified Councilmember. (f) The appointed Mayor Pro Tern may be removed • Council • a two-thirds majority vote of the members of Council at any time during his or her term. 5.2 Appointment Procedure for a Councilmember. (a) The Council may appoint a Councilmember to a vacant seat as authorized by Section 4.06 of the City Charter. (b) The Council will announce and advertise on the City's website and in the City's newspaper of record that applications are being accepted for a vacant position on Council. (c) A due date for applications to be submitted will be set. (d) Applicants must meet the qualifications for a Councilmember set forth in Section 4.02 of the City Charter. (e) Applications will be received by the City Secretary's office and distributed to all Councilmembers. (f) An interview date will • set and posted for a public meeting. (g) Interviews of prospective candidates will be held in a public forum by a quorum of Councilmembers. 11-21-2016 Revised 4 (h) Councilmembers will discuss, and appoint by majority vote, the new member of Council at either the same meeting as the interviews or at a subsequent Council meeting. (i) The Council is the final judge of whether a candidate is qualified to serve as a Councilmember as set forth in Section 4.03 of the City Charter. 0) Council reserves the right to alter this procedure at any time by resolution or rule. ARTICLE 6. ORDER OF BUSINESS 6.1 Agenda. The City Manager and the City Secretary shall prepare an agenda for each meeting of the Council. Items may be placed on the agenda by the City Manager (or in his absence any Assistant City Manager), the Mayor, or any Councilmember, except that a Councilmember directing that an item or items be placed on an agenda must do so in open session, during a properly posted meeting of the Council. Items placed on the agenda by the City Manager (or in his absence any Assistant City Manager) may be removed only by the City Manager (or any Assistant City Manager) and he /she may do so at any time that permits the agenda for the Council meeting to be properly posted by the City Secretary's Office under the Texas Open Meetings Act. Items placed on an agenda by the Mayor may be removed only by the Mayor, and he /she may do so at any time that permits the agenda for the Council meeting to be properly posted by the City Secretary's Office under the Texas Open Meetings Act. Items placed on the agenda by a Councilmember may be removed only by that specific Councilmember, and he /she may do so at any time that permits the agenda for the Council meeting to be properly posted by the City Secretary's Office under the Texas Open Meetings Act. (a) Information Required. Any item to be on the agenda must be provided to the City Manager pursuant to a procedure established and modified by the City Manager from time to time. Each item on the agenda must contain sufficient information so that full disclosure of the item to be addressed is present so as to alert the Council and the public of the topic to be considered. (b) Order of Listing Items; Sponsor and Responsible Staff. The agenda shall list all items for consideration in a format recommended by the City Manager. The name of the person or persons placing an item on the agenda and the name of any expected staff presenter shall be stated on the agenda. (c) Copy Provided to Mayor and Council Members. The City Secretary shall furnish the Mayor and each Councilmember a copy of the agenda, including the proposed ordinances, resolutions, petitions, notices, or other materials as required. Copies of attachments and background material will generally be provided for the initial presentation only and should be retained by the Mayor and the Councilmembers until such time as the item is finalized. (d) Copy Available to Public. A copy of the agenda, with or without attachments as determined by the City Manager, shall be made available to the public at City 11 -21 -2016 Revised 5 Hall prior to the meeting. Copies of the agenda shall be available to the public at the meeting. (e) Order; Exception. The ordinances, resolutions, and other proposed actions shall be taken up and disposed of by the Council in the order listed in the agenda, subject to the right of the presiding officer to take up matters in a different order. 6.2 Communication to Mayor and Council. The City Manager shall provide the Council with a copy of each ordinance or resolution and appropriate analysis of items proposed to be acted upon by the Council at a meeting. These communications shall be delivered to the Mayor and Councilmembers along with the agenda. This information should also be retained by the Mayor and Councilmembers until such time as the item is finalized. Staff members, in making presentations to Council at a meeting of the Council, should endeavor to restrict their presentations to five (5) minutes, excluding responses to questions by the Mayor and /or Councilmembers. 6.3 Approval of Minutes. Minutes may be approved without public reading if the City Secretary has previously furnished the Mayor and each Councilmember with a copy thereof. 6.4 Presentations by Members of Council. The agenda shall provide a time when the Mayor and each Councilmember may bring before the Council any business that person believes should be brought up during the "Requests by Mayor and Councilmembers" and "Announcements by Mayor and Councilmembers" portions of the agenda. These matters need not be specifically listed on the agenda unless the person desiring to make a comment knows prior to posting of the agenda that he /she will make such comment. In response to an unposted comment, there (1) may only be a statement of factual information in response, (2) a recitation of existing City policy, or (3) discussion regarding a proposal to place the subject on the agenda for a subsequent meeting. 6.5 Consent A eg nda. At the direction of the City Manager (or in his absence an Assistant City Manager) with respect to items believed to be non - controversial, the City Secretary shall place multiple items on a "Consent Agenda" portion of the agenda, subject to the right of the Mayor or any Councilmember to request at the meeting that any one or more of such items be removed from the Consent Agenda for individual consideration. First readings of ordinances shall in all events be posted for individual consideration and shall not be included on the Consent Agenda. ARTICLE 7. CONSIDERATION OF ORDINANCES, RESOLUTIONS, AND MOTIONS 7.1 Printed, Typewritten, or Electronic Form. All ordinances and resolutions shall be presented to the Council only in printed, typewritten, or electronic form. 7.2 City Manager Review. All ordinances and resolutions shall be reviewed by the City Manager or his designee. 11 -21 -2016 Revised 6 7.3 City Attorney to Approve. All ordinances and resolutions shall be approved as to form and legal content by the City Attorney, when requested by the Mayor or the City Manager. 7.4 Funding. All actions authorizing an expenditure of money shall include the exact source of the funds to be expended. 7.5 Reading of Caption Only. Upon being introduced, each proposed ordinance or resolution shall be read by caption only. 7.6 Ordinances —Two Readings; Emergencies. Ordinances introduced at a Council meeting shall not be finally acted upon until at least the next regular meeting, except that immediate action may be taken upon an emergency as determined by the Council in accordance the Charter or State law. 7.7 Recording of Votes. The ayes and nays shall be taken upon the consideration of all ordinances and resolutions and shall be entered in the minutes of the Council. 7.8 Vote Required. Approval of every ordinance, resolution, or motion, unless otherwise required by these Rules, the Charter, or State law, shall require the affirmative vote of four (4) Councilmembers who are present and eligible to vote. 7.9 Tie Vote. In the event of a tie in votes on any motion, the Mayor shall cast the decisive vote in accordance with Section 4.05 of the Charter. Other Councilmembers acting as presiding officer shall not be restricted to voting only in the event of a tie. 7.10 Numbering Ordinances and Resolutions. After approval of a resolution or an ordinance on second reading or on a single reading as an emergency, the City Secretary shall assign a number to each ordinance or resolution within the records of the City. 7.11 Ordinance Passage Procedure. After passage, an ordinance shall be signed by the presiding officer and shall be attested by the City Secretary or Deputy City Secretary, and it shall be filed and thereafter preserved in the office of the City Secretary. ARTICLE 8. RULES OF DECORUM 8.1 Recognition by presiding officer. Subject to Section 8.5, No person shall address the Council without first being recognized by the presiding officer. 8.2 Order. While the Council is in session, the Councilmembers must preserve the order and decorum of the meeting, and a Councilmember shall neither, by statement or otherwise, delay or interrupt the proceedings or the peace of the Council or disturb any other Councilmember while speaking or refuse to obey the orders of the presiding officer. Councilmembers are expected to remain on the dais during a Council meeting unless they have good cause to vacate. 8.3 Presiding Officer. The Mayor or the Mayor Pro -Tem or such other member of the Council who is serving as the presiding officer may participate in debate, subject only to such limitations of debate as are the rights and privileges of a Councilmember by reason 11 -21 -2016 Revised 7 of such Councilmember acting as the presiding officer. If the presiding officer is engaged in debate and is, at the insistence of four (4) Council members, abusing the position of the presiding officer, the presiding officer must relinquish the chair to the Mayor Pro -Tem, or in his /her absence, to the next most senior Councilmember (by time of service on the Council) present. The Mayor Pro -Tem or such other member, other than the Mayor, who is serving as presiding officer may move, second, and debate from the chair, subject only to such limitations of debate as are the rights and privileges of a Councilmember by reason of the member acting as the presiding officer. 8.4 Improper References to be Avoided. When a Councilmember has the floor pursuant to Section 2.5 or 8.5, he /she shall avoid all references to personalities and indecorous language. 8.5 Interruptions. A Councilmember, once recognized, shall not be interrupted by the Mayor or another Councilmember when speaking unless it is to raise a point of privilege (Section 9.4) or a point of procedure or order (Section 9.5), or to enter a motion to withdraw a previously- stated motion (Section 9.8), or as otherwise provided in these Rules. If a Councilmember, while speaking, is interrupted as set forth herein, the Councilmember so interrupted should cease speaking until the question is determined. ARTICLE 9. MOTIONS AND MEETING PROCEDURES 9.1 Motions. A Councilmember, after he /she obtains the floor, or the Mayor may make a motion on the particular subject of discussion or a procedural point as permitted. A "Second" to the motion, if required, must be made by a Councilmember who did not make the motion within a reasonable but brief time period. The Mayor may not "Second" a motion. A motion or a "Second" merely implies that the maker of the motion and the person who "Seconds" agree that the motion should come before the meeting and not that he /she necessarily favors the motion. Without a "Second ", if required, the motion dies. 9.2 Debate. Debate, if permitted, must be limited to the merits of the issue under discussion as stated by the presiding officer. 9.3 Motion Procedures. There are twelve (12) types of motions in three (3) categories: Meeting Conduct Motions (4 types), Disposition Motions (7 types), and Main Motions (1 type) *. When any motion is pending, any motion listed above it on the chart below is in order; those below it are out of order. Sections 9.3 through 9.14 are included by permission of Donald A. Tortorice, The Modern Rules of Order, ABA Publishing, 2nd Edition. 11 -21 -2016 Revised 8 Motion May Interrupt Speaker Second Required Debatable Amendable Resolved by Chair No Vote Affirmative Vote by 4 Council- members 2/3 Vote A. Meeting Conduct Motions 1. point of privilege yes no no no yes no no 2. point of procedure or order yes no no no yes no no 3. to appeal a ruling no yes yes no no yes no 4. to recess no yes yes yes no yes no B. Disposition Motions 5. to withdraw yes no no no yes no no 6. to postpone no yes yes yes no yes no 7. to refer no yes yes yes no yes no 8. to amend no yes yes yes no yes no 9. to limit or close debate or "call the question" no yes yes yes no no yes 10. to extend debate no yes yes yes no yes no 11. to count the vote no yes no no no no no C. Main Motions 12. to reconsider yes yes if original motion was debatable no no yes no 13. to rescind no yes yes yes no no yes 14. to take action no yes yes yes no Yes * ** no Mandatory if seconded; no vote required Unless a greater vote is required by the Charter or State Law 9.4 Point of Privilege. A point of privilege, sometimes called a point of personal privilege, is a communication from a Councilmember to the presiding officer, drawing urgent attention to a need for personal accommodation. For example, the point may relate to an inability to see or hear, a matter of comfort, a matter of requested convenience, or an overlooked right of privilege that should have been accorded to the Councilmember(s). In essence, it is a call to the presiding officer for the purpose of assuring a Councilmember's convenient and appropriate participation in the meeting. Because of its urgent nature, a point of privilege can interrupt a speaker. Because it is addressed to the attention of and action by the presiding officer, it cannot be debated or amended, and no vote is required. Mandatory if seconded; no vote required 11 -21 -2016 Revised 9 9.5 Point of Procedure or Order. A point of procedure, sometimes called a point of order, is a question addressed to the presiding officer, no seconding is required, and either inquiring into the manner of conducting business or raising a question about the propriety of a particular procedure. It is simply an inquiry and is resolved by correction or clarification by the presiding officer. A point of procedure can interrupt a speaker. Because it is addressed to the attention of and action by the presiding officer, a second is not required, and it cannot be debated or amended, and no vote is taken. 9.6 To Appeal a Ruling. Decisions or rulings of the presiding officer are final on questions of procedure, except that any ruling by the presiding officer's ruling can be appealed to a vote of the Council. Whenever a Councilmember questions the appropriateness or essential fairness of the presiding officer, that member can appeal the ruling to a vote of the meeting. If, however, a motion is out of order as a matter of law (not a proper subject of the meeting, improper notice given, etc.), the presiding officer's ruling cannot be appealed. A motion to appeal cannot interrupt a speaker. To prevent frivolous appeals, a second is required. The motion is subject to debate (which should be brief) and, by its nature, is not amendable. To overrule a procedural decision of the presiding officer, an affirmative vote of four (4) Councilmembers is required. 9.7 To Recess. A motion to recess requests a brief interruption of the meeting's business, usually so that an ancillary matter can be addressed, or simply to provide a needed break. Unless stated in the motion, the period of recess is decided by the presiding officer. If necessary, a recess can extend the meeting from one day to another, subject to State law. The motion cannot interrupt a speaker, and a second is required. It is debatable, it can be amended, and an affirmative vote of four (4) Councilmembers is required. 9.8 To Withdraw. Only the maker of the motion can make a motion to withdraw it. It is essentially a communication to the presiding officer that the maker is withdrawing his /her proposal. This is the maker's privilege; thus, it does not require a second. Because the withdrawal motion obviates discussion, it can interrupt a speaker. In addition, because another Councilmember later can make a similar motion, a withdrawal motion is not subject to debate, amendment, or vote. The presiding officer should simply state that the motion is withdrawn, and the meeting should proceed with a new treatment of the issue at hand —or a new issue. 9.9 To Postpone or Extend. These motions may arise from a need for further information, a matter of convenience, or for any other reason that will enable the Council to deal with the issue more effectively during the same meeting or at a later time. Unless otherwise specifically provided in the motion itself, a postponed or extension motion can be renewed at a later appropriate time during the meeting or, if properly posted, at a later meeting. This motion cannot interrupt a speaker. It requires a second, it is debatable, and it is amendable (particularly as to postponement, timing), and an affirmative vote of four (4) Councilmembers is required. 9.10 To Refer. A motion to refer is typically used to submit an issue to a committee, usually for study leading to a subsequent recommendation. Because it ordinarily disposes the motion for purposes of the current meeting, a motion to refer is subject to the same rules that apply to a main motion. (See Section 9.14). This motion cannot interrupt a speaker, 11 -21 -2016 Revised 10 and a second is required. It is debatable and amendable, and an affirmative vote of -four (4) Councilmembers is required. 9.11 To Amend. A motion to amend proposes a change in the wording of a motion then under consideration. When a motion to amend is pending and an amendment to the amendment is proposed, the presiding officer should focus discussion on the latest amendment, resolve that question, then proceed to the first amendment before continuing discussion on the main motion. Votes on amendments are thus in reverse order of the sequence in which they are proposed. A motion to amend cannot interrupt a speaker. It requires a second, and it is debatable and amendable. An affirmative vote of four (4) Councilmembers is required for approval of the amendment. Note that State law may restrict amendments to proposals that are required to be set forth in the notice of the meeting. 9.12 To Limit or Close Debate or "Call the Question". Because the extent to which an issue is discussed rests primarily with discretion of the presiding officer, it is the presiding officer who carries the burden of ensuring that adequate time and discussion are given to differing points of view. A motion to limit or close debate is therefore an overruling of the presiding officer's determination. A motion to close debate is the same as a motion to "call the question ". Because this motion affects the most fundamental right of any Councilmember, the right to speak one's views, it is the only procedural motion that requires an affirmative vote of two - thirds of participants voting. 9.13 To Count the Vote. A motion to count the vote should be limited to those circumstances where the convenient hearing of "yeas" and "nays" cannot clearly resolve the issue. It represents the right of a Councilmember to have a vote demonstrated by count. That count can be directed by the presiding officer either as a showing of hands or a standing of voting members while the vote is recorded. Upon completion of the count, the presiding officer announces the result —and final disposition of the issue voted upon. This motion cannot interrupt a speaker. It requires a second; it is neither debatable nor amendable; and, because of the importance of the matter, it should be considered mandatory; thus, no vote is required. 9.14 Motion to Reconsider. Allows a main motion to be brought back before the City Council for consideration. May be made only at the meeting at which the vote to be reconsidered was taken. It may be made by any member of City Council. Any City Council member may second it. It can be made while any other question is pending, even if another member has the floor. It requires a majority vote to pass. A motion may only be reconsidered twice. If the reconsideration is moved while another subject is before the City Council, it cannot interrupt the pending business, but, as soon as the pending business has been disposed of the motion has the preference over all other main motions and general business of the agenda. In such a case the Mayor does not state the question on the reconsideration until the immediately pending business is completed. 9.15 Motion to Rescind. The motion to rescind is a main motion without any privilege, may only be made when there is nothing else before the City Council and must be made at the same meeting at which the subject matter of the motion was considered and it requires a two - thirds vote of the City Council members. It cannot be made if a motion to reconsider has been previously made. The motion to rescind can be applied to votes on all main 11 -21 -2016 Revised 11 motions with the following exceptions: votes cannot be rescinded after something has been done as a result of that vote that the City Council cannot undo; or, where a resignation has been acted upon, or one has been appointed to, or expelled from, a committee or office, and was present or was officially notified. In the case of expulsion, the only way to reverse the action afterwards is to restore the person to the committee or office, which requires the same preliminary steps and vote as is required for the original appointment. 9.16 To Take Action; Main Motions. Main motions state proposed policy or action on a substantive issue being considered by the Council. As such, the motion is an initial call to take particular action. Although lowest in precedence among all motions, main motions are clearly the most important: through their content, the business decisions of the Council are determined. A main motion can be made only when a prior main motion has been disposed of. It cannot interrupt a speaker; a second is required; it is debatable and amendable; and an affirmative vote of four (4) Councilmembers is required unless a greater vote is prescribed by the Charter or State law. 9.17 Effect of Abstentions; action on required Abstentions; Effect of non - required Abstentions. The following rules shall apply when a Council Member abstains from voting on an item: When the Council Member is Legally Obligated to Abstain. When a Council Member is legally obligated to abstain from voting pursuant to Texas Local Government Code Chapter 171, a local ordinance or the City Charter then the Council Member shall leave the dais and exit City Council Chambers until such time as the debate and vote on the item has been concluded. The City Secretary shall record that the Council Member left the room and abstained from the vote in the official minutes and there shall be no other effect. When the Council Member as no Le a�gation to Abstain from Voting. When a Council Member has no legal obligation to abstain from voting then an abstention shall be recorded in the minutes as an abstention and shall procedurally be treated as a "no" vote. ARTICLE 10. ENFORCEMENT OF DECORUM 10.1 Warning. All persons other than a recognized speaker shall, at the request of the presiding officer, be silent. If, after receiving a warning from the presiding officer, a person persists in disturbing the meeting, the presiding officer may order the person to leave the meeting. The Chief of Police, or such member or members of the Police Department or other persons as the presiding officer may designate, shall be sergeant -at- arms of the Council meetings. If the person so requested does not leave the meeting, the presiding officer may order the sergeant -at -arms to remove such person. 10.2 Removal. Any designated sergeant -at -arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the 11 -21 -2016 Revised 12 Council meeting. Upon instruction of the presiding officer, it shall be the duty of the sergeant -at -arms to remove from the meeting any person who intentionally disturbs the proceedings of the Council (or successor provision of law). 10.3 Resisting Removal. Any person who resists removal by the sergeant -at -arms shall be charged with violating Section 42.05 (a) of the Texas Penal Code. 10.4 Motions to Enforce. Any Council member may move to require the presiding officer to enforce these Rules and the affirmative vote of a majority of the Councilmembers present and eligible to vote shall require the presiding officer to do so. 10.5 Adjournment. In the event that any meeting is willfully disturbed by a person or groups of persons so as to render the orderly conduct of such meeting unfeasible and when order cannot be restored by the removal of the individuals who are creating the disturbance, the meeting may be adjourned and the remaining business considered at the next regular or a special meeting or, subject to State law, may be recessed to a set time and date. ARTICLE 11. CREATION OF COMMITTEES, BOARDS, AND COMMISSIONS 11.1 Standing Committees. The Council may create committees, boards and commissions to assist in the conduct of the operation of the City government with such duties as the Council may specify not inconsistent with the Charter, the Code of Ordinances, or State law. Membership and selection of members shall be as determined by the Council if not specified by the Charter, the Code of Ordinances, or State law. No person may concurrently serve on more than one Board unless, by virtue of his /her position on the Council, he /she also holds a position on another Board. Persons related within the second degree by affinity or consanguinity to the Mayor or any member of the Council shall not be eligible to serve on a standing committee. No standing committee so appointed shall have powers other than advisory to the Council or to the City Manager, except as otherwise specified by the Charter, the Code of Ordinances, or State law. 11.2 Special Committees. The Council may, as the need arises, authorize the appointment of "ad hoc" Council committees. Except where otherwise specifically provided by the Charter, the Mayor and the City Council shall appoint the members of the special committees. Any committee so created shall be given a "mission statement" directing its activities. Any special committee shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the Councilmembers present and entitled to vote. ARTICLE 12. CITIZENS' RIGHTS 12.1 Addressing the Council. Any person desiring to address the Council by oral communication shall first secure the permission of the presiding officer. 12.2 Manner of Addressing the Council — Time Limit. Each person addressing the Council shall speak at the podium into the microphone (or at another designated location), shall give his/her name and address in an audible tone of voice for the record, and, unless 11 -21 -2016 Revised 13 further time is granted by the Council, shall, subject to Section 12.4 below, limit his/her remarks to three (3) minutes or less. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. No person, other than members of the Council or City staff (when requested by the presiding officer) and the person having the floor, shall be permitted to enter into any discussion, either directly or through the members of the Council, unless requested or approved by the presiding officer. No questions shall be asked the Councilmembers, except through the presiding officer. Responses to questions may be limited as required by State law. 12.3 Personal and Slanderous Remarks. Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous, either while addressing the Council or otherwise while in attendance at a Council meeting, may be requested to leave the meeting, pursuant to Article 10 of these Rules, and may be removed from the meeting if necessary for the conduct of the remainder of the meeting. 12.4 Public Hearings. After being recognized by the presiding officer, interested persons, or their authorized representatives, may address the Council with respect to the subject matter of a public hearing being conducted. The presiding officer may establish procedures at a public hearing to limit the amount of time (which, unless modified by the presiding officer, shall be as set forth in Section 12.2 above) interested persons may speak, subject to the Councilmembers' right to appeal the presiding officer's ruling pursuant to Section 9.6. Subject to modification by the presiding officer, and subject to the Councilmembers' right of appeal pursuant to Section 9.6, the normal order of a public hearing is as follows: (i) the opening of the hearing and the establishment, if any, of a modified public hearing procedure by the presiding officer; (ii) address to the Council by any interested person(s); (iii) discussion by the Mayor and Councilmembers, including requests for information from City staff or any person(s) who addressed the Council; and (iv) action by the Council, if any is posted on the agenda relating to the hearing. 12.5 Written Communications. Interested persons, or their authorized representatives, may address the Council by written communication in regard to any matter concerning the City's business or over which the Council has control at any time by direct mail or by addressing the City Secretary, who shall, on the request of the writer, distribute copies to the Councilmembers. 12.6 Hearing of Residents. There shall be included on the agenda of each City Council meeting an item labeled "Hearing of Residents ". After being recognized by the presiding officer, members of the public (giving precedence to residents of the City) may address the Council on items on or not on the agenda at that time, providing they have completed the "Hearing of Residents" form, unless authorized by the presiding officer. The form shall be made available to persons wishing to address the Council prior to the calling of the meeting to order and such completed form shall be made available to the presiding officer prior to the calling of the meeting to order. The persons signed up for "Hearing of Residents" must speak during the "Hearing of Residents" portion of the meeting. Councilmembers and members of City staff may not discuss unposted items nor take any action thereon other than to (1) make a statement of factual information, (2) make a statement of existing City policy, or (3) discuss placing the item on a future agenda. Persons speaking shall be subject to the time limits set forth in Section 12.2, unless otherwise authorized by the presiding officer. 11 -21 -2016 Revised 14 ARTICLE 13. 13.1 City Manager to Provide Information. The City Manager is directly responsible for providing information to all the Councilmembers concerning any inquiries by a specific Councilmember. If the City Manager or his staff s time is being dominated or misdirected by a Councilmember, it is his responsibility to inform the Mayor or the Council as a whole. 13.2 City Manager's Responses to Requests. The City Manager is expected to respond in a timely manner to the Council and Councilmember's requests. When information is requested, the City Manager will estimate a reasonable time frame for collecting the requested information. (a) If the City Manager disagrees with the request, he should say so and explain his position. (b) If the City Manager disagrees with individual directives, he should initiate clarification of the Council's will with regard to the individual Councilmember's request. (c) The City Manager may delegate responsibility for the response as necessary and appropriate, but the City Manager will be responsible for its receipt by the Council in a timely manner. (d) The City Manager should maintain a checklist and timetable for requests and other directives of the Council. (e) All Councilmembers will be provided the same written information when any matter under consideration may be of general concern to the Council. There will be no preferential dissemination of information by the City Manager or his staff. 13.3 Directions to City Manager. During meetings of the Council, unless a vote is taken, a consensus of the Councilmembers present will be required to direct the City Manager to take any action. 13.4 City Manager's Duty to Inform. The City Manager is responsible for keeping the Council informed. The Council should be provided weekly reports outlining progress on outstanding issues as well as information on new issues and opportunities. Additionally, the Council should be informed of City news prior to release of such information to the community, newspaper(s), or other governmental entities, etc. 13.5 Customer Concerns. It is the responsibility of the City Manager to establish procedures for handling customer concerns in all departments with prompt feedback to citizens and Councilmembers. 13.6 City Manager /Council Relations. The City Manager should strive to maintain positive relations with the Council by following these guidelines: (a) Work to establish mutual trust with the Council. 11 -21 -2016 Revised 15 (b) Maintain open lines of communication with the Council and keep Council informed. (c) Inform all Councilmembers of educational opportunities, recognizing that an educated Council is in the City's best interest. (d) Include the Council in City - sponsored employee social events. (e) Conduct orientation sessions for new Councilmembers, including a tour of City buildings and introductions to staff. Amended: November 21, 2016 11 -21 -2016 Revised 16 AN ORDINANCE BY THE CITY OF SCHERTZ AUTHORIZING AMENDED CITY COUNCIL RULES OF CONDUCT AND PROCEDURE; PROVIDING FOR THE TREATMENT OF A SEVEN MEMBER COUNCIL; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Schertz has previously adopted Rules of Conduct and Procedure for the conduct of meetings of the City Council; and WHEREAS, the City Charter was revised in December of 2015 to reflect a seven Council member and the Mayor; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend, update, and clarify the Rules of Conduct and Procedure as they relate to the seven member council. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. That the City Council Rules of Conduct and Procedure are amended as follows: Article 2. General Rules — Section 2.2 A. Quorum. "Change three members to four members Article 7. Consideration of Ordinances, Resolutions, and Motions — Section 7.8 Vote Required. "Change three (3) Councilmembers to four (4) Councilmembers. Article 8. Rules of Decorum — Section 8.3 Presiding Officer. "Change three (3) Council members to four (4) Councilmembers. Article 9. Motions and Meeting Procedures — Section 9.3 "Table" change Affirmative Vote by 3 Councilmembers to 4. Section 9.6 To Appeal a Ruling "change three Councilmembers to four (4) Section 9.7 — To Recess "change three to four (4) Councilmembers is required Section 9.9 To Postpone or Extend "change three to four (4) Councilmembers Section 9.10 To Refer "change three to four (4) Councilmembers Section 9.11 To Amend "change three to four (4) Councilmembers, Section 9.16 To Take Action; Main Motions "change three to four (4) Councilmembers Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part • the judgment and findings • the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the Unite-i- Stztes of 4,-itericz. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision • other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section •. It is officially found, determined, and declared that the meetmig at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 5 5 1, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED, APPROVED and ADOPTED ON FIRST AND FINAL READING, th day of November, 2016. �4- Informational Only M1 awo a 0L,Us 1a U 10IU [o7 71►`I 111101 City Council Meeting: February 6, 2018 Department: Subject: !' l 1 Parks & Recreation 2018 Park Programs (B. James, L. Shrum) The City of Schertz Parks, Recreation, and Community Services Department has embarked on a mission to provide more recreational opportunities to the citizens of Schertz. Through creative use of partnerships and soliciting sponsorships, the department has been able to add several new programs in our parks that will continue in 2018. . What started out as 2 music and 2 movies in 2016, has grown to 8 total events in 2018, including 2 new "Flick & Floats" at Pickrell Pool and at the Schertz Aquatic Center in conjunction with our YMCA partners. The Parks & Recreation Department also secured an $8,000 sponsorship from The Crossvine to fund 80% of the series. Parks is still seeking sponsorships for the two new "Float & Flick" features. This year's series includes Irish /Celtic music for St. Patrick's Day, an all- female mariachi band for Cinco De Mayo, and some great movies for both the young (Coco, The Lorax) and the old (Jaws.) Also in 2017, Parks & Recreation staff reached out to the San Antonio Astronomical Association and developed a partnership where their members bring telescopes and their knowledge of the night sky and offer star party programs to our citizens at Crescent Bend Nature Park free of charge. Parks scheduled 2 in 2017 and rain cancelled one, but the second was a great success with 50 stargazers in attendance. For 2018 Parks has scheduled 3 additional events, one in February, one in June, and one in September. At different times of the year, visitors will be able to view Venus, Jupiter, Saturn, and Uranus, in addition to the constellations and satellites tracking across the night sky. The Parks & Recreation. Department also developed a partnership with the Guadalupe Master Naturalists chapter and hosted a Texas Master Naturalist Training class in Schertz. Parks was able to help recruit 16 new students to the class, (with about half coming from the Schertz area) and that partnership has translated into volunteer hours in our parks. The Master Naturalists had already developed a Discovery Nature Series curriculum that they used at the Seguin Outdoor Learning Center and Parks worked together to create a free series at Crescent Bend Nature Park. We hosted 2 in the fall of 2017 and they were a great success with about 30 participants at each event, so we are continuing the series into the spring of 2018. The series will be held at 10 am on the first Saturday of every month in February, March, April, May and June. This is a wonderful addition to Crescent Bend Nature Park and Parks is excited to see what this partnership brings in the future. And finally, the Parks and Recreation. Department in conjunction with the Public Affairs Department is partnering with the Schertz Family YMCA to plan a new city -wide event titled Movin' on Main. This event is modeled after Siclovia type events held in San Antonio most recently by the YMCA, but for years in South American countries. The streets are shut down to vehicle traffic and it is an afternoon for the people to get out and enjoy their community and be active. It is part street festival, part health and wellness fair, and is heavy on the cycling component. There will be live music, fitness demos, exercise stations, cycle route, health & wellness vendors, and food & refreshments. Cyclists, walkers, joggers, strollers, skateboards, rollerblades... they are all invited to come out and move down Main Street on April 8, 2018 from 12 -4 pm. ATTACHMENTS 2018 . Music & Movies in the Park Master Calendar Movie in the Park — March 17 — Ravenmoor Celtic /Irish Music 2018 . Star Parties at Crescent Bend Nature Park Discovery Nature Series — Spring 2018 Calendar Moven' on Main — April 8 A SCHERTZ& S T E X A 8 PARKS ("THERTZ e A �'a9,t'urallisfn, Call 210-619-18550 F. u N COMINUNITY *SEFiVIGE *QPPORTUPIITY a, SCHERTZ& S T E X A 8 PARKS ("THERTZ e A �'a9,t'urallisfn, Call 210-619-18550 F. u N COMINUNITY *SEFiVIGE *QPPORTUPIITY Informational Only 0111 aWo a 0L'Us 1a U 10IU [o7 71►`I 111101 City Council Meeting: February 6, 2018 Department: Subject: • !' 1 Public Affairs Community Shred Day (S. Gonzalez) On Saturday, April 21 from 9 am — 12 pm, the City of Schertz will host a community Shred Day event. This event will take place at Schertz City Hall and will be free and open to the entire community to participate. The City will pay the cost of the event (approximately $1,000) and has coordinated with the professional shredding company, Shred -It, who will have a truck on location to perform shredding on -site. Minimal staff assistance will be needed on the day of the event. Staff will market this event through the normal communication channels — the city website, social media and the Schertz Magazine. After the event concludes, staff will evaluate the event and depending on the participation level, make a recommendation to have an event like this twice a year and possibly seek sponsorship opportunities. ATTACHMENTS Shred Day Event Flyer Schertz Parkway Woodland Oaks Dr. Traffic Signal In late 2016 Public Works /311 began receiving numerous complaints regarding the traffic signal at the Schertz Parkway and Woodland Oaks Dr. intersection. The complaints were that the traffic detection devices were not working and this was causing lengthy delays in signal switching. The streets department investigated these concerns and discovered that the traffic signal cameras that detect vehicles at the intersection were outdated and worn out due to constant exposure to the elements. This caused the cameras to not detect vehicles at some positions at the intersections and the problem was worsened during the mornings and evenings when the sun shined directly into the cameras or created glare that shined into the cameras. With the sun - damaged camera lenses, it was almost impossible to detect vehicles waiting to proceed during direct sunlight exposure. This is very similar to the same issue at the Savannah Drive and Schertz Parkway traffic signal. The Savannah intersection cameras were replaced in September 2016. After consulting with Texas Highway Products, the Streets Department decided to go with the Grid Smart Fish Eye Camera System that we currently are using at the Schertz Parkway and Savannah location. At Schertz Parkway and Savannah, the intersection has performed almost complaint free since the installation of these camera. This system requires a single fish -eye lens camera (replacing four separate cameras) for the entire intersection at a cost of $15,435. This expense was budgeted in the current FY 2018 budget. The new camera was installed on January 25, 2018. Since that time, there have been no complaints related to traffic signal operation. The Streets Department will continue to monitor this intersection and the camera operation for the next several weeks. Any questions regarding this camera and its operation, please contact Doug Letbetter at 210 - 619 -1800. At GRIDSMART Technologies, [,,no., we believe, video is the safest, most eff icient way to manage intersections and highways while owning valuable �data. Howevei� we believe in video done right, so we take a different approach than others in the industry.