11-16-2016 MinutesMINUTES
REGULAR MEETING
November 16, 2016
A Regular Meeting was held by the Committee of Committees Advisory Board of the City of Schertz,
Texas, on November 16, 2016, at 3:00 p.m., at the Hal Baldwin Municipal Complex Council
Chambers Conference Room located at 1400 Schertz Parkway, Schertz, Texas. The following
members present to -wit:
Chair Richard Dziewit
Board Member David Reynolds
Board Member Floy `Fae' Simmons
Members absent:
Board Member Michael Dahle
Board Member Barbara Hall
Board Member Tim Brown
Board Member Shonale Burke
Staff Present: City Manager John Kessel
Executive Director Brian James Executive Director Dudley Wait
Assistant to the City Manager Sarah Gonzalez Fire Chief David Covington
EMS Director Jason Mabbitt Police Chief Michael Hansen
City Secretary Brenda Dennis Deputy City Secretary Donna Schmoekel
Guests Present: Robert Brockman
(Fall to Ord"r
Chair Richard Dziewit called the meeting to order at 3:03 p.m.
Discussion and /or Action Items
1. Minutes. Consideration and /or action regarding the approval of the minutes of the regular
meeting of October 19, 2016.
Chair Dziewit recognized Board Member Brown who moved, seconded by Board Member
Reynolds to approve the October 19, 2016 minutes. The vote was 5 -0 -0, with Board
Members Hall and Dahle absent. Motion passed.
Chair Dziewit moved to Item 7 of the agenda.
7. Overview of the Public Safety Departments: (D. Wait/ D. Covington/K. Long/J. Mabbitt)
• Fire Department (Chief Covington/K. Long)
• EMS (Jason Mabbitt)
EMS Director Jason Mabbitt provided a PowerPoint presentation to the members which
explained the regional area of service they handle, covering 8 cities, 3 counties and one ESD. In
2015 they handled 9,716 calls for service. He explained their current staffing chart, the yearly
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budget process, the department annual expenses, revenues and equipment, including those
related to special operations. Other activities EMS is heavily involved in include sponsoring
periodic blood donations, yearly flu shots and other community health incentives. Mr. Mabbitt
addressed questions and comments from board members.
Fire Chief David Covington also provided a brief PowerPoint explaining the early history of the
department getting its start in the area as a volunteer group. Currently, they have two fire stations
and a third one in the planning and design stage for the southern area of Schertz off of FM 1518.
He explained their staffing structure, equipment on hand, and the newer building /construction
hazards that negatively affect today's fires. His rescue team continually attends training on a
regular basis in areas such as fire prevention, code enforcement and rescue techniques. They
also provide public education opportunities throughout the area. Their normal area of coverage
expands into the neighboring cities in the three surrounding counties of Comal, Guadalupe and
Bexar. The 911 dispatch system is regional as well. Chief Covington addressed questions and
comments from board members.
Chair Dziewit moved back to Item 2 of the agenda.
Reports[Updates/Discussion and /or Action
2. Boards, Committees, Commission reports /updates.
Chair Dziewit requested that each board member give a brief report on the recent activity of
their respective boards.
Boardmember Reynolds stated the BOA met last month and addressed two items which they
approved.
Boardmember Burke stated the Library's winter reading programs are coming up and all the
local communities are getting involved. The City of Selma may no longer provide extra
funding to Schertz which will have an impact on the city's revenues. They have not discussed
this yet with officials from Selma but are planning on pulling together some data to eventually
discuss it with them.
Boardmember Brown stated EDC has hired a new staff member (Jennifer Kolbe) who will be
primarily working on business retention programs. They also have been discussing the EDC
incentive policy and are proposing some changes concentrating more on attracting more large
scale businesses. They also approved an incentive agreement for Advanced Stores Company
which included a 10 year lease on a facility on Doerr Lane; this should create about 100 jobs
with an annual payroll of about $2.48 million. In the future, EDC will be focusing more on
granting actual monetary incentives versus tax abatements.
Boardmember Simmons stated the members of the Parks and Recreation Advisory Committee
are still working on their draft policy regarding the use of the city parks by residential,
commercial and private organization customers. They are also still working on the Park
naming policy. The problems with the Soccer Complex parking is still up in the air but
hopefully it will eventually be resolved as well.
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Chair Dziewit stated that with the Planning and Zoning Commission, they approved a number
of items regarding the remodel and renovation of the Murphy Oil Site on Four Oaks Lane as
well as plats for a middle school ( #6) for the Comal ISD at FM 482 and Hubertus Road.
He also stated as far as the Schertz Historical Preservation Committee, they met in October in
response to a request by the Parks and Recreation Advisory Board who had discussed a list of
potential park names. They gave them the articles for the summer newsletter and the
remembrances special edition. They also recommended nominating 603 Main Street for a
historical landmark designation.
He added that the Transportation Safety Advisory Commission (TSAC) recommended
approval of a school zone at FM 1518, which had to be an adjustment right by the school from
the front of Founders Classical Academy. This is primarily a TXDot situation. They also
discussed a new process staff is proposing to keep the Commission informed of the status of
pending items to include when they were submitted until they become complete.
The soccer field issue did come up in TSAC's discussion again; however, there have still been
no presentation of any documents or agreements for consideration. They are supposedly
working on it. Executive Director Brian James clarified that the city has a license with the
YMCA, Lions Soccer Group, and SYSA to operate our complex. These three organizations
feel that the SAYSAT organization is just too big and as a result, it impacts everyone
negatively. SAYSAT has subsequently become critical of everyone else and have become
very aggressive in trying to force their issue. SYSA is to meet this month to discuss the matter
further.
3. City Manager report/updates.
Chair Dziewit recognized City Manager John Kessel who spoke about the Council Orientation
outline (handout). As a result of the recent election we have the Mayor returning along with
five brand new councilmembers. Three have previously served on city boards, but two have
not. The training material will be bound together in a digital file that we can use in the future
as well with appropriate updates. The councilmembers will need to know about the charter,
rules and procedures, city organizational structure, media protocol, EOC /ICS/NIMS, Open
Meetings act, Open Records Information and more. After Thanksgiving, we will also be
holding a Team Building Retreat where we will introduce them to the Disc Profile and discuss
roles of leaders, vision/alignment /execution and discussion between council and staff. He also
explained the plans for the special council meeting on Monday, November 21, when the
election results will be canvassed and the new council members will be sworn in.
4. 2016 City of Schertz Strategic Minor Adjustments. (J. Kessel)
Chair Dziewit recognized City Manager John Kessel who stated this is not the year to jump in
with major changes due to the number of new councilmembers coming on board. Two handouts
on the Operational Values Model were passed out: 1) the current version, 2) the proposed
version. `Innovative and Proactive' from the current model have become `Forward Thinking' on
the new model. `Service Oriented has become Customer Focused.' Systems Management'
remained the same. `Management by Fact' is a new module. `Engaged Workforce' is also the
same. This matches up to what staff is already doing.
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Mr. Kessel also mentioned there is a current citizen survey going on. A random sampling was
just sent out which will be followed by a 3,000 address mail -out. We hope to have the sampling
results by the end of November. We wanted to do this after the election but before Christmas.
Hopefully, we will see results reflecting satisfaction levels of city services as well as other
resident interests.
5. Regional Emergency Alert Network Discussion. (D. Wait)
Chair Dziewit recognized Executive Director Dudley Wait who spoke about the Regional
Emergency Alert Network (BEAN). Integrated Public Alert and Warning System (IPAWS) is
where you receive Amber alerts and Weather alerts. This is a FEMA based system people need
permission to use. Now, there is another system being developed, a reverse 911 type of system
which is really what the REAN system is. Our local Bexar 911 authority has purchased an
upgraded system that is remarkable. Today, only 40 percent of our society still owns a landline,
so we need an updated system. We need to encourage our citizens to go and register their
emergency contact information on a website. As an example, San Antonio has a website called
`AlertSA'. You can create an account and input your family's cell numbers, landline and
address. Then you will automatically be alerted in times of danger from severe weather
conditions, fire, train derailment, etc. Mr. Wait demonstrated this with his own account.
He asked for suggestions as to how they could get the word out to the community residents.
Some suggestions were community forums (HOA's), senior centers, churches, the City of
Schertz website, through local schools, pass out leaflets to students, and town hall meetings.
6. Festival of Angels Participation Discussion. (B. James /S. Gonzalez)
Chair Dziewit recognized Assistant to the City Manager Sarah Gonzalez who stated the City has
several events that happen throughout the year. On December 2 the Festival of Angels will begin
at 6:00 p.m. until 10:00 p.m. This event has always been run by city staff.
Executive Director Brian James stated the Parks Board Members are going to be participating in
the float this year but they are trying to get more outside participation (volunteers to assist).
There is a larger need to get the community involved in these events that they say they want.
The bulk of the work now being done is by city staff. He asked for ideas on how we can grow
more civic /community involvement?
A suggestion was made to find a way to engage the military community through some of their
organizations, events or publications. Another suggestion was to gain assistance though The
Chamber.
8. Future Agenda Items Requested — This is an opportunity for the Board members to request that
items be placed on a future agenda. No discussion of the merits of the item may be taken at this
time.
None were made. However, Chair Dziewit stated since there will be no meeting held in
December 2016, the next meeting is scheduled for January 18, 2017.
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9. ADJOURNMENT:
Chair Dziewit recognized Board Member Reynolds who moved, seconded by Board Member
Brown to adjourn the meeting. The vote was 5 -0 -0. Board Members Hall and Dahle were
absent. Motion passed.
As there was no further business, Chair Dziewit adjourned the meeting at 5:16 p.m.
)Richard Dziewit, Chair
,,.ATTE$T: -
Brenda Dennis, City Secretary
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November 16, 2016 CCAB reports from boards and commissions
Last CCAB meeting October 19, 2016
BOA — October 24, 2016
The Board of Adjustment met in October to consider two variance requests. The first was to approve a variance
to allow a lot to be platted that is only 60' wide rather than the required 100'. The tract of land has existed in this
configuration width for some time. The second was a variance to allow metal buildings on the 70 acre CCMA
wastewater treatment plant site.
Planning and Zoning Commission — October 26, 2016
The Commission approved a number of items including a specific use permit to allow the remodel /renovation of
the Murphy Oil site on Four Oaks Lane as well as plats for Middle School #6 for Comal ISD at FM 482 and Hubertus.
TSAC — October 6, 2016
TSAC recommended approval of a school zone on FM 1518 in front of Founders Classical Academy. TSAC also
discussed a new process staff is proposing to keep the Commission informed of the status of pending items.
Historic Preservation —October 26, 2016
The Committee met in October. In response to a request by the Parks and Recreation Advisory Board they
discussed a list of potential park names their members had developed. The Committee discussed the articles for
the Summer Newsletter and the Remembrances Special edition. Finally the Committee recommended nominating
603 Main Street for a Historical Landmark Designation.
Parks and Recreation Advisory Board — October 24, 2016
Staff presented a draft policy to the Board concerning commercial enterprises operating in the parks and /or for
citizen or organization special events,in City parks. The Board recommended that some specific items be added
to the policy (Le, presence of alcohol, bouncy castles, etc.). The draft policy with changes will be brought back to
the Board for approval. The Board reviewed the draft addenda to the existing Park Naming Policy and determined
that although there are many criteria that can be used (6 were listed) that none of them was necessarily more
important than the other and that the naming of a park would have to be considered on a case by case basis
utilizing only those criteria that were applicable. Staff will utilize this policy (with addenda) internally to look at
the park naming process in the future. Finally, Staff brought an update of the Soccer Complex parking issues to
the Board for their information. The fall season is over; the impact of the issues generated by SAYSAT's agreement
with Lions FC will be evaluated, and the City's position on the issues will be solidified. Staff will bring this item .
back to the Board if /when needed:
Library Board —November 4, 2016
The Board received a presentation from the librarians on the upcoming winter and summer reading programs.
The Board provides funding for a variety of library activities from funds raised from the bookstore. Library staff
presented a funding request for winter and summer reading programs not to exceed $5,000 which was approved
by the board.
Economic Development Corporation - October 27, 2016
We had three major items of discussion at our meeting which included the following:
The SEDC Board of Directors were introduced to Jennifer Kolbe. Jennifer has joined the SEDC Staff as the Business
Retention Manger. As part of her role, she will be responsible for working with existing Schertz businesses. She
will also oversee workforce development initiatives. in the coming months, Jennifer will be developing a Schertz
Business Retention plan which will be presented to the SEDC Board of Directors and City Council.
The SEDC Board of Directors met to consider updates to our incentive policy. The Board is considering changes
which would increase the SEDCs participation with existing Schertz businesses and small businesses while
continuing attract and retain primary large scale traditional economic development projects. A draft Incentive
Policy will be presented at the next SEDC Board meeting before being presented to the City Council.
The SEDC Board of Directors approved an incentive agreement for Advance Stores Company ( "ASC). As part of
the agreement, ASC must enter into a 10 year lease at the facility located at 9850 Doerr Lane, occupy
approximately 213,000 square feet, create at least 100 jobs, and create a minimum annual payroll of
$2,486,000. In consideration, the SEDC will provide a $150,000 grant upon commencement of operations in
Schertz and provide 6 annual property tax grants worth an average of 57.5% of the property taxes paid to the City
of Schertz.
Newsletter of the Schertz
Historical Preservation
Committee
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It's been a busy Spring and Summer for the Committee. Our Spring schedule began in
April with our participation in a local developer's ( Crossvine) filming project focusing on
a narrative and video history of our city. The fihning project continues to be developed
and the Committee will receive a copy of the final DVD product when completed. A
Crossvine developer's gift donation of a sizeable number of Schertz City history books
proved of benefit to the City and the Committee. We participated in the Annual City
Volunteer Fair. The Committee took part in a weekend community clean -up event
targeting the neighborhood of Aviation Heights, our most recently designated Heritage
Neighborhood. We finalized the Heritage Neighborhood banner development project and
received the banners from the printing company. We were especially busy during the
month of May. Our May activity schedule included the donation of two larger- than -life
size monarch butterfly sculptures (see photos below) mounted on metal pedestals for
placement in each of two Schertz garden locations (Guadalupe County Community
Gardens & Gutierez Park butterfly habitat gardens) . The sculptures were donated to the
Texas Native Plant Society (Guadalupe Co. Chapter) and to the Guadalupe County
Master Gardener's Association as a part of the Texas monarch butterfly preservation
initiative. A dedication ceremony hosted jointly by the Committee and the Texas Native
Plant Society was held for the placement of the Community Garden sculpture. On May
3, 2016, the Schertz City Mayor issued a proclamation announcing the month of May as
Preservation Month in Schertz, Texas. On May 16, 2016, the Committee was honored by
the Schertz, Cibolo, Universal City Independent School District (SCUCISD) with a
"Commitment to Excellence Award" as the school district's "Community Partner of the
Year ". The focal event of the spring quarter was the Committee's 2016 Schertz/Cibolo
Valley History Symposium. The event featured several speakers on topics of local
history and citizen presentations on the topic of residential preservation. It has been a
wonderful preservation -filled Spring and Summer.
Several informative and well written magazine articles regarding historic preservation
committee involvements were produced by our husband and wife committee member
team, Jim and Dianna Webb. The articles appeared in the Schertz Magazine during the
Spring quarter along with our routine "Looking Back" feature.
This quarter's Committee Newsletter and Remembrances Special Edition Articles
include: 2016 -5 titled: Selma, Texas Preserves Historic Homestead — The Harrison
House, 2016 -6 titled: National Preservation Act Turns 50. Each of these articles are
attached for your reading enjoyment.
The Committee has received the Aviation Heights Heritage Neighborhood banners
from the printer. The banners will be installed soon within the Heritage Neighborhood.
The significance of the neighborhood as relates to the City's early history is set forth in
Remembrances Special Edition Article 2014 -7.
The Schertz photo history book remains on sale at the Schertz Visitors Center, the
Schertz Public Library and at City Hall (Water Dept.). Books were donated to the
libraries of 14 local SCUCTSD schools. The book would make a great Christmas gift and
a coffee table addition.
On June 23, 2016, the Committee met in special session to consider an application for
award of the first Main Street restoration matching grant to the owners of property at
807 Main Street. The committee unanimously voted to recommend approval of the grant
application which was given final approval by the Schertz City Council.
Besides having the distinction of hosting several headquarters United States Air Force
primary mission functions, the Joint Base San Antonio— Randolph is unique in its
architectural design features (early Spanish design). One of the landmark buildings is
Building 100 (AKA: "The Taj" which will be the object of a historic preservation
initiative to begin during October 2016.
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City of Schertz
Remembrances Special Edition 2016- 5
Presented by: Schertz Historical Preservation Committee
Source: Jean Heide
Selma, Texas Preserves Historic Homestead —The Harrison House
In the late 1950s, with the construction of Interstate Highway 35 our neighbors in Selma, Texas
saw their downtown area destroyed. Thereafter, residential subdivisions and light industry
began the `new normal' with respect to the community's composition. But left untouched were
several historic old homes, a small lime -crete building that once served as a stage stop and
Selma's post office, as well as a historic farm house behind what is today Forest Creek
Subdivision. The City of Selma (City Council and staff) with the encouragement and research
efforts of Jean Heide, President of the then Selma Historical Foundation, began efforts to save
the stage stop and the farm house. These early research efforts revealed that in the early
1850s the farm house was the home of John S. Harrison and his family. Harrison was one of the
partners in the Harrison & McCulloch Stage Line and operator of the Selma Stage Stop. The
farm house changed ownership several times between 1852 through 2001 to include the
following owners: John S. Harrison 1852 -1854; Martin Schmid and Wilhelm Geier 1854 -1894
(Note: The Schmid family cemetery was set at the rear of the farm and today is marked by a
historical marker on one of the fairways of Olympia Hills Golf Course); Andreas and Armin
Stautzenberger 1894 -1905; and, the family of former Selma Mayor Herold Friesenhahn from
1905 -2001. Jean Heide, with technical assistance from Greg Smith of the Texas Historical
Commission, made application for National Registry of Historic Places recognition for the
Harrison House from the National Park Service, Department of Interior,. The designation was
approved. Today, both the stage stop and the house carry the designation as State
Archeological Landmarks.
There were many contributors to the effort to preserve the Harrison House. Among the
contributors were Selma Mayor Tom Daly and supportive city council members. Members of
the City's Historical Parks Committee to include Madeline and Jim Burdett, Dixie Barfield and
her mother Alice, Judy Everett, and David Arroyo all contributed significantly to the effort.
Several consultants and neighboring city historical societies also lent their support to the effort.
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John S. Harrison House as restored (photo by Dianna Webb - August 2016)
Restoration efforts have been underway for a couple of years after the City of Selma purchased
the Harrison House property in 2001 and committed to develop a small park and to use the
restored house as a community center. Dedication ceremonies were held August 10, 2016 for
the newly renovated Harrison House and the property surrounding the home.
The preservation of the Harrison House marks a milestone in the Selma community's quest for
honoring its historic past. The park -like grounds and the home will serve as a gathering point
for residents and visitors for a long time to come. Congratulations to the folks that made this
historic preservation project a reality.
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( City of Schertz
Remembrances Special Edition 2016 -6
Presented by Schertz Historical Preservation Committee
Source: National Historic Preservation50 Web Site
National Historic Preservation Act turns 50
America's relationship with its past changed fundamentally when President Lyndon Johnson
signed the National Historic Preservation Act (NHPA) into law and formally recognized
historic preservation as an important policy of the United States. These sentiments from the
Act still inspire:
The Congress finds and declares that (a) the spirit and direction of the Nation are founded
upon and reflected in its historic heritage; (b) the historical and cultural foundations of the
Nation should be preserved as a living part of our community life and development in order
to give a sense of orientation to the American people...
The American people took those words to heart in the last half - century, transforming their
communities from coast to coast through historic preservation and generated widespread
social and economic impacts. The NHPA established the legal framework and incentives to
preserve historic buildings, landscapes, and archaeology. These heritage resources shape
our sense of place, anchor economic revitalization, and ensure a more sustainable future
for our nation.
The rational Trust for Historic Preservation identifies 15 million active local preservationists
and 50 million more individuals sympathetic to the cause of saving places that matter.
Today the National Register of Historic Places includes more than 1.7 million resources in
more than 89,000 listings. Historic districts large and small, urban and rural, provide
dynamic places for people to live and work. Millions of visitors from around the world visit
and enjoy places like Frank Lloyd Wright's Falling Water, the French Quarter of New
Orleans, Buffalo's Olmsted park system, prehistoric effigy mounds in Iowa, the Spanish
missions of California, Seattle's Pike Place Market, the Pueblo of Taos, New Mexico, Martin
Luther King, Jr.'s church in Atlanta, and the Lolani Palace in Honolulu. Included are our
own Registry listing for Saint Joseph's Chapel on FM 482 and the nearby Harrison House in
Selma.
The NHPA helps stabilize neighborhoods and downtowns, contributes to public education,
attracts investment, creates jobs, generates tax revenues, supports small business and
affordable housing, and powers America's heritage tourism industry. Publicly owned historic
properties, from community landmarks to federal facilities and national parks, also maintain
community pride and identity and aid local and regional economies through their operation
and maintenance.
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Enacted after the destruction of numerous buildings and sites in the years following World
War Il, the NHPA encourages Americans to identify and preserve our nation's cultural and
historic resources. The law establishes a national preservation program and procedural
protections, including:
The National Register of Historic Places, through which communities identify and
document significant historic and cultural sites to facilitate their preservation
a Federal preservation programs in each agency
State historic preservation programs, and later through amendments, tribal and local
government programs
The Section 106 Review Process, which requires the federal government to take
into account the effects of its undertakings on historic and cultural resources
® The Advisory Council on Historic Preservation to advise the President and
Congress and to collaborate with other government entities on historic preservation
opportunities
® The Historic Preservation Fund to provide grants to states, Certified Local
Governments, and Indian tribes for projects relating to historic preservation
® Public- private partnerships in support of common historic preservation goals
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