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01-17-2018 MinutesMINUTES REGULAR MEETING January 17, 2018 A Regular Meeting was held by the Committee of Committees Advisory Board of the City of Schertz, Texas, on January 17, 2018, at 3:00 p.m., at the Hal Baldwin Municipal Complex Council Chambers Conference Room located at 1400 Schertz Parkway, Schertz, Texas. The following members present to -wit: Chair Richard Dziewit Board Member Earl Hartzog Board Member Sue Boissonneault Absent: Tim Brown and Shonale Burke Staff Present: Executive Director Brian James City Engineer Kathy Woodlee Guest: William (Bill) Bosch Call to Order Board Member Glen Outlaw Board Member Fae Simmons EDC Director Kyle Kinateder Deputy City Secretary Donna Schmoekel Chair Richard Dziewit called the meeting to order at 3:05 p.m. and asked everyone to introduce themselves. Discussion and /or Action Items 1. Minutes. Consideration and /or action regarding the approval of the minutes of the regular meeting of November 15, 2017. Chair Dziewit recognized Board Member Hartzog who made a motion to approve the minutes, seconded by Board Member Simmons. The vote was 5 -0 -0. Motion passed. Reports/Updates/Discussion and /or Action 2. Boards, Committee, Commission report/updates. Chair Dziewit welcomed new member Glen Outlaw from the Planning & Zoning Commission. CCAB members were all provided a summary document that contained the most recent updates /information from each board /commission/committee. CCAB members also touched on the most recent highlights and activities from their respective boards. Boardmember Simmons expressed surprise that at one of the recent Council meetings, Council decided to rename the `No Name Park' after a `living' person (Mary Whitfield Burks), which is in contrast to the Parks and Recreation current policy for naming parks. 1 -17 -2018 Minutes Page - 1 - She also had not seen the regular city council meeting minutes for December 12, 2017. It was explained they were delayed because one of the councilmembers spotted something that needed correcting. They have since been approved and should be out on the website now. EDC Director Kyle Kinateder stated they provided an update for some of the workforce development initiatives they are working on (industry companies they are holding roundtable discussions with). In that initiative they have been partnering with the local school district. Another item of discussion was infrastructure improvements (i.e. follow -up meeting with the Main Street Committee). Chair Dziewit stated that the TSAC group did discuss some items in regard to the hike and bike trails. They also went over the impact fee situation. 3. City Manager report/updates. (J. Kessel) Executive Director Brian James took a moment to explain the city management's process in deciding whether or not to close city offices, as in yesterday's ice weather that caused them to close city operations for the day. Considerations were Emergency Operations Team information/recommendations, surrounding businesses and school district decisions, staff safety and community safety. City public safety employees are always on staff to assist in these situations; however, weather forecasts are always being monitored. 4. Discussion regarding Roadway Impact Fees. (K. Woodlee) City Engineer Kathy Woodlee provided a powerpoint presentation explaining the Roadway Impact Fees. A study had been conducted by a consultant that involved things like traffic counts and also using data from the MPO and different area cities to help determine what thoroughfares would be needed as we grow as a population. A way to help pay for these future improvements is with impact fees. In July of 2017 an updated Thoroughfare Plan was adopted. This only includes streets of a collector and arterial status; not the local roads or those in subdivisions. This program is also guided by the Texas Local Government Code (TLGC) with specific rules and regulations on how to assess and collect impact fees. This is a fee that is only assessed on new development coming into the city. Ms. Woodlee provided an overview on the different steps taken such as establishing service areas and collection rules. Mr. James mentioned that Council has already adopted these service areas. There were also many other boards who participated in this project such as TSAC, P &Z, EDC and the Capital Improvement Advisory Commission. This input helped us select an appropriate growth projection of 3.5% /year. Then a fee amount is calculated based on the TLGC regulations. Mr. James said the idea is to get a base amount set up. Examples of calculations were provided and explained. Board Members questions and comments were answered by Ms. Woodlee and Mr. James. Ms. Woodlee wrapped up with policy considerations and provided a tentative schedule. 1 -17 -2018 Minutes Page - 2 - 5. Future Agenda Items Requested — This is an opportunity for the Board members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Boardmember Simmons stated she was curious as to how much the city has spent on correcting mistakes it has made in the last bond issue. Mr. James said that particularly with building construction, the issue the city had was that it served as its own general contractor. Construction and systems are much more complicated than it used to be. It is a matter of deciding what we have expertise on and what we don't. What is in place now is that we (the city) doesn't serve as its own General Contractor anymore. That way if we have a problem we can go after the General Contractor, etc. The problem then becomes proving who is at fault. Chair Dziewit said the idea is to see what we can put on the agendas here so that if there is an issue that we could take a look at it and say okay on the next agenda setup we could get the city to give us an idea of where we are lacking or what we need to cover so we can kind of build that back up in terms of what we were talking about, buildings, etc. Mr. James said next time he can present what we have spent to correct construction flaws with buildings. We could come in and tell you how we used to build buildings /roads and how we do it now and the range of ways of how state law lets us do that. Ms. Woodlee took a moment to show the members the new website layout for Engineering. They are trying to put more info out there on projects and furnish certain documents which she has given them info on before. ADJOURNMENT: Boardmember Hartzog made a motion to adjourn the meeting, seconded by Boardmember Outlaw. The vote was 5 -0 -0. Motion passed. The meeting was adjourned at 4:40 p.m. Richard Dziewit, Chair ATTEST: Donna Schmoekel, Deputy City Secretary 1 -17 -2018 Minutes Page - 3 - January 17, 2018 reports from boards and commissions (Last CCAB meeting November 15, 2017) BOA — November 17 and December 18, 2017 The Board of Adjustments did not meet in either November or December as there were no items to consider. Planning and Zoning Commission — November 15, 2017, December 13, 2017 and January 10, 2018 At their November 15, 2017 meeting the Commission approved extensions for two preliminary plats for Homestead to allow the developer more time to get approval of final plats. They also approved an extension to a previously approved replat. Lastly, they discussed creating a subcommittee to review the Commission's bylaws, At their December 13, 2017 meeting the Commission considered two zoning cases and some amendments to the City's Unified Development Code (UDC). One zoning case was to recommend rezoning 27 acres located approximately 1,500 feet northeast of the intersection of IH -10 and FM 1518 to Apartment /Multifamily Residential (R -4). The second zoning case was to recommend rezoning 11 acres generally at the southeast corner of FM 3009 and Wiederstein Road to Neighborhood Services (NS). One amendment to the UDC was to modify the parking requirements for a number of uses. The second change to the UDC was clean -up of some outdated references. At their January 10, 2018 meeting, the Commission considered two zoning cases and some plat related items. The first zoning case that was tabled was to rezone a 1.5 acre site at Fawn Drive and FM 3009 to Neighborhood Services (NS). The other zoning case was for some land recently swapped with the City of Cibolo that needs to be zoned since it is now in.the City. The Commission also discussed potential amendments to the tree preservation ordinance. TSAC— December 7, 2017 and January 8, 2018 At the December meeting, TSAC heard a presentation by a representative from the Alamo Area Metropolitan Planning Organization about bike lanes and cyclist safety. At the January meeting TSAC received an update on the Roadway Impact Fee Study, particularly with regard to the adoption of the Land Use Assumptions and Capital Improvements Program (CIP). Historic Preservation — November 2, 2017 The SHPC has not met since the last CCAB meeting. Parks and Recreation Advisory Board — November 27, 2017 (No meeting in December) At their November meeting, the Parks and Recreation Advisory Board offered recommendations on names for the park on Schertz Parkway between Ashley Park Drive and Jonas Drive. City Council subsequently named this park — Mary Whitfield Burkes Park, The Board also discussed their November tour of City parks. Library Board — January 8, 2018 At their January meeting, the Library Board approved $10,000 for a variety of programs including the reading clubs and reading challenge. Schertz Economic Development Corporation — November 16, 2017 During the November SEDC Board Meeting staff presented an update on our workforce development initiatives. Our efforts have focused on the direction that was received from our businesses during our roundtable meetings. The SEDC has partnered with the Schertz- Cibolo- Universal City Independent School and hosted multiple meetings with our local businesses where everyone was able to open discuss ways to partner together and better prepare our students forfuture employment opportunities. The group also discussed opportunities where our local businesses can help provide opportunities to expose our students to real life work opportunities and conditions. During the meeting, the SEDC Board discuss funding infrastructure opportunities along Main Street. The infrastructure improvements would be made in connection with the City's efforts to improve the area. The Board discussed current challenges for Main Street including parking limitations, floodplain, historic buildings, and other issues. Rather than decide on a specific dollar amount, the Board requested a meeting with the Main Street Committee which occurred in December. The SEDC will use its January meeting to discuss a specific dollar amount that will be contributed for infrastructure improvements.