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01-22-2018 MinutesSCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING: January 22, 2018 Minutes LOCATION: 1400 Schertz Parkway, Schertz, Texas Bob Andrews Conference Room in City Hall Board Members present: Johnie McDow, Chairman, John Sullivan, Vice - Chairman, Reginna Agee, William Bosch, Jim Fowler, Sally Macias, Phillip Rowland, Robert Sheridan and Floy Simmons. Staff present: Brian James, Executive Director Development Services, Lauren Shrum, Assistant Director Parks, Recreation and Community Services and Sandy Bryant, Sr. Administrative Assistant. Others present: Mr. F. Branch Archer. Call to order. Meeting was called to order by Mr. Johnie McDow, Chairman at 5:30 p.m. Hearing of residents: There were no residents to be heard. Regular Agenda: Agenda Item No. 1. Minutes. Consideration and /or action regarding the approval of the minutes from the November 27, 2017 regular meeting. Motion was made to approve the minutes from the November 27, 2017 minutes Schertz Parks and Recreation Advisory Board regular meeting. Motion: William Bosch Second: Phillip Rowland Ayes: William Bosch, Phillip Rowland, Johnie McDow, Chairman, John Sullivan, Vice - Chairman, Reginna Agee, Jim Fowler, Sally Macias, Robert Sheridan and Floy Simmons. Nays: None Abstains: None Approved: 9 -0 Agenda Item No. 2. No -Name Park. Ms. Shrum briefed the Advisory Board that City Council voted to name the Park Mary Whitfield Burks Park. The Advisory Board requested they be provided the link for the information sent to council for the renaming of the Park. Ms. Shrum also briefed that the Parks Department is looking at putting in fitness equipment and a trail at the Park that will cost $56,982.25. The Advisory Board discussed the pros and cons of spending so much money on one park that will only serve people walking on Schertz Parkway and the lack of parking for this park. Mr. Brian James briefed the Advisory Board on the issue being does the Board feel that fitness equipment is needed and if Schertz Parkway is a good place to put fitness equipment. The Advisory Board agreed that fitness equipment was definitely something the City needs. Motion was made to approve the installation of the fitness equipment and the trail at Mary Whitfield Burks Park. Motion: Second: Ayes: Nays: Abstains: Approved: Phillip Rowland Sally Macias Phillip Rowland, Sally Macias, Johnie Chairman, Jim Fowler and Robert Sheridan. None McDow, Chairman, John Sullivan, Vice- Reginna Agee, William Bosch and Floy Simmons. 6 -3 Agenda Item No. 3. Coy Simmons Park. Request from Mr. Duane Conques was received by City Council to name a parcel of land in front of Oak Forest, adjacent to FM 3009 after Coy Simmons who donated the land to the City. After some research by the Parks Department it was detennined the original parcel of land that was donated to the City and named Coy Simmons Park was taken to voters and they voted to sell the property. Mr. Phillip Rowland made a motion to submit the request to rename Oak Forest to Coy Simmons Park. After a discussion the Advisory Board withdrew the motion and recommended the City survey the Oak Forest neighborhood first to see if they objected to the renaming of the Park. Agenda Item No. 4. Update on Development of Parks Program Guide. Ms. Shrum gave the Advisory Board an update on the development of the Parks Program Guide. The Department is currently in the design phase of the development of a twenty -four page guide which will include a listing of all the Parks, their amenities, the recreational programs available in the City and will hopefully be ready in April 2018. A copy will be placed on the City's website and mailed out with the Schertz Magazine. Agenda Item No. 5. Regional Parks & Recreation Advisory Board Workshop. Ms. Shrum briefed the Advisory Board on the possibility of having a regional workshop to create awareness between local Parks and Recreation Boards vs. individual members attending other meetings. Some possible dates would be a Thursday or Friday, Sept 6, 13 or 14 or Oct 4 or 11, 2018. Chairman McDow recommended a Thursday vs. a Friday. Advisory Board recommended a sub - committee meet with Ms. Shrum to discuss the workshop. Vice - Chairman John Sullivan, Mr. Phillip Rowland and Mr. William Bosch will serve on the subcommittee and will coordinate with Ms. Shrum for a meeting time. Agenda Item No. 6. Committee of Committees Advisory Board (CCAB) Update. The CCAB was briefed by the City Engineering department on adopting roadway impact fees. State law allows cities to charge roadway impact fees. The fees are a one -time charge and can only be used to add road capacity and cannot be used to repair or maintain roads. Information about the road impact fees is on the Schertz.com website. Requests and Announcements: Agenda Item No. 7. Request by Advisory Board Chairman and Board members for items to be placed on a future Board agenda. The Advisory Board requested the following items be included on future agendas: Bike to School Day in May. Arbor Day. • Adding development to Forest Ridge Park. Agenda Item No. 8. Announcements- by Advisory Board Chairman and members. Chairman Johnie McDow briefed the Board that Buffalo Valley Youth Association opening ceremonies will be held March 17, 2018. Announcements by Staff: Ms. Shrum updated the Advisory Board on the following events: • Christmas Tree Lighting November 28, 2017 at City Hall. • Festival of Angels December 1, 2017 at City Hall. • Movie in the Park December 9, 2017 at Pickrell Park. • Star Party on December 9, 2017 at Crescent Bend Nature Park • Birding Walk on December 10, 2017 at Crescent Bend Nature Park • Polar Bear Plunge on January 6, 2018 at Pickrell Park • Birding Walk on January 16, 2018 at Crescent Bend Nature Park. Ms. Shrum updated the Advisory Board on New Department initiatives: • Nature Discovery Series February 3, 2018 at Crescent Bend Nature Park. Star Party February 3, 2018 at Crescent Bend Nature Park, Birding Walk February 11, 2018 at Crescent Bend Nature Park. Upcoming Movies and Music in the Parks events. The next Advisory Board meeting will be February 26, 2018. Adjournment: Motion was made to adjourn the meeting at 7:10p.m. Motion: Floy Simmons Second: William Bosch Ayes: Floy Simmons, William Bosch, Johnie McDow, Chairman, John Sullivan, Vice - Chairman, Reginna Agee, Sally Macias, Phillip Rowland, Robert Sheridan and Floy Simmons. Nays: None Abstains: None Approved: 9 -0 hairman, Parks and Recreation Advisory Board Recording Seree ry, City IA 011iSchertz