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04-03-2018 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL April 3, 2018 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treats Work together cooperatively as a tea Call to Order — Regular Session Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Carpenter) Recognition • Inspections — Building Inspector — James Bruce • Public Works Drainage — Drainage Worker I — Christopher Leos & William Sneed, Public Works Water — Service Man II — Donald Saten, Service Man I — Moses Flores & Eric DiGiacomo Presentations • Presentation regarding Movin on Main - April 8, 2018. . (S. Gonzalez /L. Klepper /M. Spence) City Events and Announcements • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) • Announcements and recognitions by the Acting City Manager (B. James) • Announcements and recognitions by the Mayor (M. Carpenter) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. 04 -03 -2018 Council Agenda All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshops • Continuation of the discussion regarding Phase II Parks fees (YMCA). (B. James /L. Shrum) • Discussion regarding Civic Center and Magazine Fees. (S. Gonzalez/L. Klepper /M. Geedman) • Update regarding the JLUS /Land Use. (B. James) • Discussion regarding a proposed Ordinance authorizing a Franchise Agreement with Guadalupe Valley Electric Cooperative. (D. Wait) Discussion and Action Items 1. Minutes — Consideration and /or action regarding the approval of the minutes of the Special Budget Retreat meeting of March 23, 2018 and the Regular meeting of March 27, 2018. (B. James /B. Dennis) 2. Resolution No. 18 -R -37 — Consideration and /or action approving a Resolution authorizing the Acting City Manager to enter into an agreement with Southwest Texas Regional Advisory Council (STRAC) to provide Mobile Integrated Healthcare (MIH) inside the Schertz EMS Service area. (D. Wait /J. Mabbitt /K. Burnam) Roll Call Vote Confirmation Workshop • Discussion, consideration and /or action clarifying the City Charter, specifically Section 4.07 Prohibitions (Interference with administration) and the appropriate interactive relationship with the City Secretary. • Discussion and consideration regarding interactions between Councilmembers and employees for the purpose of clarifying and setting boundaries consistent with Section 4.07 Prohibitions (Interference with administration). Roll Call Vote Confirmation Closed Session 04 -03 -2018 City Council Agenda Page - 2 - 3. City Council will meet in closed session under section 551.071 of the Texas Government Consultation with the City Attorney regarding pending or contemplated litigation. • SSLGC vs. Clean Green Inc. (Post Oak Landfill) 4. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Reconvene into Regular Session 3a. Take any action based on discussions held in closed session under Agenda Item 3. 4a. Take any action based on discussions held in closed session under Agenda Item 4. Roll Call Vote Confirmation Requests and Announcements • Announcements by the Acting City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 5. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Update information from the Committee of Committees Advisory Commission (CCAB). (B. James /S. Gonzalez) • Update information regarding the Easter Egg - stravaganza. (B. James /L. Shrum) • Update on progess of major City projects. (D. Wait) Adiournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON 04 -03 -2018 City Council Agenda Page - 3 - THE OFFICIAL BULLETIN BOARDS ON THIS THE 301h DAY OF MARCH 2018 AT 1:20 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. g1t,�NI>>4 D�NNIS renda Dennis, City Secreta I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2018. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS 04 -03 -2018 City Council Agenda Page - 4 - Mayor Carpenter Councilmember Scagliola — Place 5 Main Street Committee Interview Committee for Boards and Commissions - Alternate Hal Baldwin Scholarship Committee Schertz- Seguin Local Government Corporation — Alternate Cibolo Valley Local Government Corporation - Alternate Councilmember Davis— Place 1 Councilmember Gutierrez — Place 2 Audit Committee Audit Committee Schertz Housing Authority Board Investment Advisory Committee Interview Committee for Boards and Commissions Main Street Committee - Chair Councilmember Larson — Place 3 Councilmember Edwards — Place 4 Main Street Committee — Vice Chair Interview Committee for Boards and Commissions Investment Advisory Committee Cibolo Valley Local Government Corporation Main Street Committee Councilmember Kiser — Place 6 Councilmember Crawford — Place 7 Schertz Animal Services Advisory Commission Schertz- Seguin Local Government Corporation Audit Committee Interview Committee for Boards and Commissions TIRZ II Board 04 -03 -2018 City Council Agenda Page - 5 - CITY COUNCIL MEMORANDUM City Council Meeting: April 3, 2018 Department: Subject: City Secretary Minutes Agenda No. 1 The City Council held a Special. Pre - Budget Retreat on March 23, 2013 and a Regular meeting on March 27, 2018. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the special retreat meeting of March 23, 2018 and the minutes of the regular meeting of March 27, 2018. Special Meeting of March 23, 2018 minutes Regular Meeting of March 27, 2018 minutes MINUTES SPECIAL MEETING March 24, 2016 A Special Meeting was held by the Schertz City Council of the City of Schertz, Texas, on March 23, 2018 at 8:30 a.m., at the Schertz Civic Center, Bluebonnet meeting room, Schertz, Texas. The following members present to -wit: Councilmember Mark Davis Councilmember Ralph Gutierrc Councilmember Scott Larson Councilmember Robin Thomp., Councilmember Angelina Kiser Councilmember pert Crawford Staff Present: Acting City Manager Brian James Executive. Director Dudley Wait Executive Director Kyle Kinateder City Attorney Dan Santee Assistant to City Manager Sarah Gonzalez 1, City Secretary :Brenda Dennis Mayor Carpen ter presen t via "Go to Meeting ". Cou n cilm em ber Edwards was absent. Guests Present: Mr. Richard Dziewit (left at 11:30 a.m.) Ms. Michele Tereletsky (leffat 16:30 a.m. Mr. Glen Outlaw Staff Present: during the morning EMS Director Talon Mhbitt IT Director Myles Clauser City Engineer Kathy Woodlee Library Director Melissa Uhlhorn Water /Wastewater Manager Jimmy I-lo oks Public Works Manager Doug Letbetter Police Chief Michael Hansen: -. Asst. Police Chief Mark Bane Chief Kade Lang Finance Director James Walters Parks Director," Duren Shrum GIS Director Tony McFalls HR/Purchasing Director Jessica Kurz Public Affairs Director Linda Klepper Facilities Manager Todd Buckingham Senior Planner Bryce Cox Adult Services Libraria°n.Lizzi Bertoia Utility Billing Manager Dawniecia Hardin- Trussel Facility Services & Flea Director Jon Harshman Client Services Tech I Ray Nichols Director Planning & Community Development Lesa Wood Call to Order (General Comments) Mayor Pro -Tem Scagliola called the meeting to order at 8:33 a.m. Welcome /Overview 3 -23 -2018 Minutes Page - 1 - Acting City Manager Brian James had those present state their name, department they represent, high school attended and their ;high school mascot. Mayor Carpenter also responded. Mr. James provided a review of items that will be discussed but is not asking Council to make any decisions. • Discussion and direction in preparation for pre- budget prioritization process and budget goal setting, including but not limited to key growth and service provision indicators such as population growth, tax base development, staffing levels and structure, and how to apply the information to assist in appropriate priority -based ' ,decision making. (B. James /Executive Team) Finance Director James Walters provided a items: Mayor Pro -Teen Scaglio the following ded information regarding the Facilities Master Plan. - Interviews - Priorities - Options - Facilities Master Plan (Draft) - Final Report • Discussion Regarding Short Term Office Space Needs and Options 3 -23 -2018 Minutes Page - 2 - Executive Director Dudley Wait continued discussion regard short term office space needs and options. Mayor Pro -Tem Scagliola to the meeting at 11:13 a. m. • Existing Conditions Hal Baldwin Municipal Complex Public Works Complex Library /Recreation Center / Senior Center • Current Departmental use of buildings • Current State of Need • Needs Assessment Process • Future Unit Area Standards — Office / Work; • Each Department Needs Analyzed • Current Departmental Deficit • Square Footage Needed at Milestones through • Development Options — City Hall / Publie Saf • Discussion regarding various options Pro /Con • Review of Large Repair /CIP Proj Facilities Manager Todd Buckingh; of large repair /CIP projects which i • What we ire doing: (2017 CO Bonds) • What we are zing: (2018 CO Bonds) - Rec Center Bathroom Refurbish - $500,000 - Pickrell Pool Repair - $1.20,000 - City -wide Badge Access System Upgrade - $300,000 - Remodel 27 Commercial. Place (Fleet) - $1,750,000 • What we need /want to do (Chip away as we can) population )lic Works regarding review - Bldg 1: $172,000 - parking lot, signage upgrade, ADA access, front counters remodel, furniture and fixtures 3 -23 -2018 Minutes Page - 3 - Counci re - Bldg 2: - $88,000 - roof repair, connect to generator, parking lot drainage - Bldg 3 (Comm Ctr): $281,000 — ADA access, upgrade generator, replace acoustic panels - Bldg 4 (council): $65,000 — Replace fixed chairs and carpet - Bldg 5 (Civic Ctr): $283,700 — floor and door repair, upgrade air walls, update appliances, generator - Bldg 6 (PD): $173,000 — foundation and floor repair, shower repair, remodel gym, dispatch dedicated generator - Bldg 7 (EMS): $475,000 — shower repairs, replace emergency services generator Bldg 8 (FD): $25,000 — shower repair Bldg 9: $19,000 — drive through window for EMS billing 10 Commercial. Place Bldg 1: $80,000 — ADA access ,and moving walls /doors for better functioning space 1.0 Commercial Place Bldg 2: $60,000 — m, torized gates "tti promote safer traffic flow 11 Commercial Place: $40,000 — ADA,access, install firewall and ove walls /doors for function Library: $53,000 — UV barrier west windo , furniture replacement, meeting room remodel(s), exhaust fan upgrades Senior Center: $1.2,000 — exterior upgrades (gazes sitting areas) - North Center: $37,000 — foundation repair and outside water proofing - Animal Adoption Center: $23,100 - ,install fans an 'floor drain covers in outdoor kennels - Maintenance Programs ion Regarding, Potential Water Meter Upgrade Project ility Bi3ling Manager" Dawniecia Hardin- Trussel came forward providing information. Yarding the water meter upgrade project. The following information was provided. Schertz Water Meter System • Drive by Radio read • Current meters are failing - Meter technicians have to make multiple trips due to misreads due the information not transferring to the computer correctly - This results in 500 to 700 meters per cycle that need to be read manually Full warranties are beginning to expire, seeing additional costs to the city for replacements 3 -23 -2018 Minutes Page - 4 - • Takes longer to bill and read - Example: When the current system was new, it took a couple of hours to read. Currently it is taking 2 to 4 days to read a cycle. Did You Know? • With advanced technology there is a new and innovative way of obtaining residential and commercial water consumption • The new technology is called Advanced Metering Infrastructure (AMI) • AMI can track and read water consumption right from the home or office! What Can AMI Do For Staff? • Minute -by- minute analysis of consumption • Remote programing of Meters • Identify failed meters immediately rather th the cycle What Can AMI Do For Citizens? • Provides real time water consumption infor, o On- Demand data log to view 15 -mi o Gives citizens the ability to monitor portal & smart phone app • Billing process is more efficient and accura o Water consumption usage will be o Fewer work orders will have to o 0 Advanced Metering Infrastructure (AMI) will customer service for citizens, and allow the bi] Surrounding areas such as Universal City have seers great results in berformance come to • Review of Parks Pro Parks, or misreads ,ide'more accurate information, increase office to be more effective and efficient to have incorporated this new system and to discuss how its funded and impacts to residents List • Where We've Been • What We've Done Zunity Services Director Lauren. Shrum provided the following & Recreation Fun! 3 -23 -2018 Minutes Page - 5 - Location Item Price Order Date Pickrell Park (3) Shades for Playscape $7,506.00 TBD Pickrell Park Rock Wall handholds $437.80 3/19/201£ Pickrell Park Crawl Tube for Playscape $1,810.00 3/19/201£ Pickrell Park (1) Drinking Fountain $3,589.00 3/20/201£ Pickrell Park Modern Bike Rack $226.00 12/21/2017 Pickrell Park (12) water leaks fixed Pickrell Park Electrical Vandalism repairs $1,000.00 Pickrell Park Limestone Wainscotting vandalism repairs $2,000.00 Ashley Park Replacement Steps for Catwalk $1,248.00 12/27/2017 Ashley Park Red Tube Slide $4,805.00 12/27/2011 Ashley Park Factory matched paint for equipment ;$300.00 Ashley Park 3 lights out on trail $600.00 TBD Aquatic Center Modern Bike Rack $226.00 12/21/2011 The Park at Woodland Oaks Triple Shoot Game on Post $664.01 3/20/201£ Community Playscape Train Whistle Community Playscape Merry Go Round bearings Wendy Swan Memorial Park Renovation of Poolhouse $t Restrooms $6,000 Wendy Swan Memorial Park Modern Bike Rack $226.00 12/21/201) Wendy Swan Memorial Park Schertz Mural (similar to Pickrell Pool) $x250.00 2/2/201E Crescent Bend Nature Park Dog Waste Station $427.00 Crescent Bend Nature Park (2) Trash Cans w /Dome Lid $1,160.00 3/20/201£ Library Complex Rose bush trimming/drip irrigation install $4,000.00 1/29/201£ Senior Center Cedar Pergola & Garden Area w /table $$x:0,000.00 City Hall & Admin Bldg 2 Drip irrigation and Ahnual olor install Veteran's Memorial Plaza Trail Reconstruction & Limestone Edging $2,045.00 Refresh Inventory Tot Bucket Seat $136.00 3/20/201£ Refresh Inventory wing Chain $437.80 3/20/201£ TOTAL 552.093.60 • What Were Budgeted to do • Park Fund • Playscape Restroom $168,968.75 • Mary Whitfield Burks Park Development $56,982.25 • Hilltop Park Phase I Development $63,000 • Grants Fund — • Schertz Exercise Trail • What We Squeezed In • TRAPS Central Region Workshop & Maintenance Rodeo 3 -23 -2018 Minutes Page - 6 - Date iInstall Date late May late April late April late April 12018 Done Done Done April late March early April 1/8/2018 mid Februai February early April Done July Done Done • Music & Movies in the Park • Paws in the Pool • Dunkin' for Pumpkins • Trunk or Treat • Underwater Egg Hunt • Parks Program Guide • Where do we want to go? • Increased Level of Service -We need to be funded and staffed to get there Grants and Federal funding — Leverage funds /Strategic partnerships -OR understand costs and time constraints and temper expectations accordingly — Gold Silver 3 -23 -2018 Minutes Page - 7 - Bronze Honorable Mention? • Review of Large Repair /C1P Projects Review City Engineer Kathy Woodlee provided the following information: Streets Water • Corbett, Elevated Sto I rage Tank • Design nearing, comple Cnnets ter -fitsn z ii It n f' F e, Angels, Mayfair, Portage, Tree, Brookhead, Tiffany, ($205k funded) ($2.845mi1 funded) n Estimate $5.5mi1 => additional $2.6 mil Corbett 3-million-gallon, round Storage Tank and Booster Station Public Works Manager Doug Letbetter provided the following information: Municipal Drainage Utility System • Created by City Council in 2003 - To develop EPA and TCEQ Compliant Storm Water System 3 -23 -2018 Minutes Page - 8 - - Initial fee was $2.10 per LUE per month based upon impermeable ground cover (residential property pays for one LUE) - 'Increased to $3.80 in 2008 and $5.20 in 2012 - Commercial is figured upon total impermeable ground cover multiplied by 5.77 LUE's per acre times $5.20 • City must maintain drainage ways Municipal Drainage Utility System • Since inception, funds have paid for Storm Water minor equipment repair - Maintenance to drainage channels has priman concrete armoring to protect sidewalls or floo Desilting and drainage channel reshaping:has • Current drainage fee: - Fund traditionally completes $200K - $30 - Prior to FY 2018, $1.6M in Drainage Res( - FY 2018 drainage projects will reduce re's - FY 2019 and 2020 projects estimated t b, • FY 201 ects: vlana er Drainage Staff and cons seed of mowing and some from *silo, n een almost non- existent K of projects ves,by $1.3M $1.8M 0 rates based upon square footage of year since 2015 flood • FY 2019'and 2020 Drainage Projects: - West Dietz Creek at Schertz Parkway (large drainage channel) - Amazon Drainage Channel at Schertz Parkway - Arroyo Verde at FM 3009 - Drainage Channel at Fire Station 2 - Kramer Farms Drainage Channel - Portage Drainage Channel from Country Club Blvd to golf course - Doerr Lane at Railroad Tracks 3 -23 -2018 Minutes Page - 9 - Cou n cilm em ber Kiser returned to the meeting at 2:15 p.m. • Discussion of Local Flavor Economic Development Tools Executive Director of Economic Development Kyle Kinateder provided the following information: Local Flavor Economic Development Tools Discuss • Existing Business • Small Business • Entrepreneurship • Targeted Area • Retail SCHEIRTZ ECONOWC DP,,U0PK1LNT CORKRATION PRIMARY JOB General (case-by- m centwe. i-,rooraim Cornpa -Isorl M GENERALFUND PROPOSED PROPOSED Other EDC Specirk Programs • Schertz'-"','Infrastructure • Seguin —'Infrastructure, Land Banking • New Braunfels — Quality of Life • Ciholo — Faqade Improvements, Micro Business • Converse — Hospitality, healthcare, sustainable IT & Green Infrastructure Other Programs • Chapter 312 Tax Abatement — Selma, Seguin • Freeport Exemption — Schertz, Seguin, New Braunfels, Converse, and Selma 3-23-2018 Minutes Page - 10 - Adjournment Mayor Pro -Tem Scagliola adjourned the meeting at 2:42 p.m. ATTEST: :- Michael R. Carpenter, Mayor 3 -23 -2018 Minutes Page - 11 - MINUTES REGULAR MEETING March 27, 2018 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on March 27, 2018, . at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1.400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Dudley Wait City Attorney Dan Santee Mayor Pro -Tem David S Councilmember Ralph Ca Councilmember Cedri:J Councilmember Bert Cr' Acting City Manager Brian Ja Assistant to the City Manager City Secretary Brenda Dennis Call to Order — City Council Regular Session Mayor Carpenter called the regular Opening Prayer and Pledtes of A Texas. (Councilmember Edwards) nition and Preset 11 order at 6:00 p Jr. High, 1 8th Grade Anissa Warren and Corbett Jr. High, Stn Jr. High, 7th Grade Mia Matos and Corbett Jr. High, Mayor Carnter recognized City Secretary Brenda Dennis who stated this is the third year this program has been in place in conjunction with the school district introducing city government with our 7th and 8'4' grad6 students. She asked each student to introduce themselves and briefly explain to the audience what they learned from the experience. Each student shared their experience and what they had learned. Mayor Carpenter, Acting City Manager Brian James and City Secretary Brenda Dennis presented certificates and plaques to each student in recognition of their participation. Presentations • Presentation and update from Guadalupe Regional Medical Center — Prescription Assistance :Report. (D. Wait/J. Riggs) 03 -27 -201.8 Minutes Page - 1 - Mayor Carpenter recognized Dr. Jerry Riggs who provided some history on this program. On March 5, 2013, City Council approved an Interlocal Agreement with Guadalupe Regional Medical. Center (the Hospital) relating to a prescription access program. This program offers assistance to qualified citizens of the city that enables them to purchase prescription medication at a significantly reduced price. The provision of a prescription assistance program is a public purpose and preserves and protects these qualified citizens' health and safety. The Hospital will provide prescription medications free of charge or at a low cost to citizens who qualify for assistance under the guideline established by each drug manufacturer and as described to the City by the Hospital. The Hospital will comply with all federal, state, county, and City laws, rules, ordinances, and regulations which may affect the agreement. The report is for September 1, 2017 through February 28, 2018, which included the following information: Total number of patients served by the program: 1128 Total number of Schertz residents served by the program 27 Total number of prescriptions provided by the program, 19775 Retail dollar value of prescriptions;provided by the PAP $ 5,358,158.10 Retail dollar value of prescriptions prov'j jdcd to Schertz residents by PAP $ 160,740.37 .Number of prescriptions per Schertz patient,p r month 3.42 Average prescription retail price (3 -month supply) per, Schertz patient $ 870.43 Average annual retail ,prescription benefit pef'Schertz Patient $ 1.1,907.48 Sources of Program Funds (Annual) Schertz contribution tc, program $ 5,000.00 Seguin contriabut8on to program $ 5,000.00 Payments by patients * $1 x:00 /month /patient) $ 1.38,218.00 Grants received f6f -'the program (United Way) $ 5,000.04 Outer sources of funds (identify sources) Glucose Monitor Rebates $ 1,976.22 Organization Contributions $ 545.00 Corporate Contributions $ 200.00 TOTAL REV TOTAL EXP TOTAL NET $ 161,090.54 $ (1.84,237.42) Mayor and Council thanked Dr. Riggs for the work they are doing to serve our citizens. 03 -27 -201.8 Minutes Page - 2 - • 2018 . Wilenchik Walk Donation and awards presentation. (S. Gonzalez /L. Klepper /M. Spence) Mayor Carpenter recognized Events Manager Mary Spence who provided a PowerPoint presentation with the following information: 10th Annual Walk 207 participants 12 teams participated 5K Winners: Ladies: 3rd Place: Selena Trevino 2nd Place: Priscilla Velasquez lit Place: Ashley Wayman Mens: 3rd Place: Eric Maus 2nd Place: Manny Ca 1St Place: Cesar Diaz Mays Cancer Center, Ms. Vicki Shapiro Wilenchik, beneficiary name for the i the check in the amount of $7,1.84.32. ire, EMS, Finance, Facility Services and Public Affairs yor Carpenter with a plaque for 10 years continuous support. • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) Mayor Carpenter recognized Executive Director Dudley Wait who provided the following announcements: Saturday, March 31st Easter In The Park - Registration begins at 9:30 am Pickrell Park 03 -27 -2018 Minutes Page - 3 - Free community event which includes a live appearance from the Easter Bunny, games, and egg hunt of over 1.0,000 eggs and over 300 prizes for egg hunt winners. Free vision screening for children will be available. Sponsored by Schertz - Cibolo Lions Club and HEB. Bring a food donation for RACAP and receive a raffle ticket for a grand prize, no need to be present. Check out RACAP.org for their food item needs. Saturday, April 711 Nature Discovery Series - Discover What's Buzzing / Blooming 10:00 am Crescent Bend Nature Park Please call X 1850 for more information. Registration is required. bicycle, play, tations, cycle much more. Schertz Parks yor Carpenter stated with the explosion last week he wanted to extend to the entire staff, including our first responders his appreciation on how it was handled. Our team performed exceptionally well. Outstanding job even though it was a difficult situation. He felt safe. On behalf of himself; his family and the Council he extended his gratitude for a job Hearing of Residents Mayor Carpenter recognized the following individuals who spoke: • Mr. Glen Outlaw, 3729 Forsyth Park, who spoke regarding concerns of alleged mis- conduct allegations against Business Owners and Developers in our community. He stated that if there are accusations, see if problems can be fixed. He and the Council should not condone such behavior. Those who accuse should step forward and state the facts so we can fix them. 03 -27 -201.8 Minutes Page - 4 - Consent Agenda Items L Minutes — Consideration and/or action regarding the approval of the minutes of the regular meeting of March 13, 2018. (B. James /B. Dennis) The following LUTION NO. 18 -R -35 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EMS :DEBT REVENUE ADJUSTMENTS, UTILITY BILLING DEBT REVENUE ADJUSTMENTS AND SCHERTZ MAGAZINE DEBT REVENUE ADJUSTMENTS FOR CERTAIN INACTIVE OUTSTANDING RECEIVABLES AND OTHER MATTERS IN CONNECTION THEREWITH. 4. Resolutidi No. 18-R-3,6 - Consideration and/or action approving a Resolution authorizing three Access, Drainage, and Water Easement Agreements with Schertz - Cibolo- Universal City Independent School District for the use, benefit, and control of the City of Schertz for the construction',1maintenance, and access of facilities associated with the proposed Corbett Elevated Storage Tank located off of the future extension of Ray Corbett Drive. (B. James /K. Woodlee) The following was read into record: 03 -27 -2018 Minutes Page - 5 - RESOLUTION NO. 18 -R -36 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING AND AUTHORIZING ACCESS, DRAINAGE, AND WATER EASEMENT AGREEMENTS ALONG THE FUTURE EXTENSION OF RAY CORBETT DRIVE FROM THE SCHERTZ- CIBOLO- UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT AND OTHER MATTERS IN CONNECTION THEREWITH 5. Resolution No. 18 -R -40 — Consideration and /or action approving a Resolution authorizing expenditures over $50,000 with Capital Excavation for the removal of a silt pile in the Amazon Drainage Channel. (D. Wait /D. Letbetter) The following was read into record: RESOLUTION NO, 18- 6. Ordinance No: 18 =M -13 - ,Consideration and /or action approving an Ordinance amending the. Code of Ordinances of the City of Schertz by adopting Chapter 78, Article VII: Roadway Capital Reca very Fees, and to adopt a roadway impact fee that may be imposed for roadway facilities 4n the City. The maximum assessable impact fee per service unit is $1,647.5 in Service Area 1, $1,327.89 in Service Area 2, $1,044.48 in Service Area 3, and $2,392.72 ,in Service Area 4. City Council may impose impact fees per service unit less than or equal to' trios maximum amounts. Final Reading (B. James /K. Woodlee) The following Was read into record: ORDINANCE NO. 18 -M -13 ROADWAY CAPITAL RECOVERY FEES AN ORDINANCE OF THE CITY OF SCHERTZ, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BY ADOPTING CHAPTER 78, ARTICLE VII; ROADWAY CAPITAL RECOVERY FEES; 03 -27 -201.8 Minutes Page - 6 - INCORPORATING LAND USE ASSUMPTIONS AND CAPITAL IMPROVEMENT PLANS FOR SUCH FACILITIES; PROVIDING FOR COLLECTION OF IMPACT FEES; ESTABLISHING ACCOUNTS AND RECORDS OF IMPACT FEES COLLECTED; PROVIDING FOR USE OF PROCEEDS FROM IMPACT FEE ACCOUNTS; PROVIDING FOR SEVERABILITY CLAUSE; AND PROVIDING FOR A PENALTY CLAUSE FOR VIOLATIONS OF THIS ORDINANCE. Mayor Carpenter recognized City Engineer Kathy Woodlee who went over the change from first reading stating subsequent to the first reading of proposed ordinance 18-M-13, it was recognized that there has been some construction and acceptance of new thoroughfare roadway facilities in recent months that were not included on the approved Capital Improvement Plan, but would otherwise have been eligible toprOvide offsets to impact fees that will be due for new single family residential construction after the 18-month grace period (based on the proposed phasing of the fcOprogram). It isreppramended that the ordinance be adopted including the modification to allow a developer t p 6 q,,ply for an offset agreement based on the value added to tbe': thoroughfare system accepted in a recent timeframe (18 months prior to the ordinance)., :"Staff contends that this is''an appropriate allowance in keeping with the intent to not unreasonably burden a 'project already underway. One other minor change since the first the vehicle-mile equivalency for the'lar 2.68 vehicle-miles per student. An Ul value of 0.81 vehicle-miles per student value will be reflected in Table 7 of the Mayor Carpenter' Councilmember Kig 1 with Mavor Pro- Mayor Carpente the Hal Baldwin for that purpose. City Secretary Brenda Closed Session ig of the propq I sed ordinance is a reduction in of Day Care Centers. The previous value was review "'of data indicates a more appropriate i approval-Of ordinance 18-M-13, the updated Schertz Roadway Impact Fee Final Report. Councilmember Edwards who moved seconded by ie, Ordinance No. 18 -M -13 final reading. The vote was 6-0- Iola', , Comm Imembers Davis, Gutierrez, Edwards, Kiser Councilmember Larson voting no. Motion Passed. y student is in attendance this evening observing the meeting for sign-up sheet is in the vestibule; be sure to sign in if you are here provided the roll call vote for items 1-6. 7. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Mayor Carpenter convened into closed session at 6:37 p.m. 03-27-2018 Minutes Page - 7 - Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 7:48 p.m. 7a. Take any action based on discussions held in closed session under Agenda Item 7. No action taken. Requests and Announcements 8. Announcements by the Acting City Manager. Mayor Carpenter recognized Acting City Manager l the recent Fedex /Package Explosion event that hapl our Police, Fire, EMS and Public Affairs staf professionally, he wanted to say he spoke, witf `sever people in our Police Department, particularly tffi( woman at Walmart and also responded to an ace children. In both cases he went above and beyond to calm them down. Another incident involved Commu Samaniego who responded to a rf examples of taking the" e ifral time to and 1161014] by James who mentioned that with in the area Arid the response by who all handled the situation dividuals this weed talking about olton Armstrong "who assisted a on IH 35 involving a friend's ess their individual situations and 7fieer, Matthew Llanez and Officer Adam ding noises around her home. These are the way you would like to be treated. be placed on a future City Council uncilmember Crawford who requested another closed hiring a new city manager. • 'C, and community events attended and to be attended • City Q puncil Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Carpenter recognized Mayor Pro -Tem Scagliola who stated there were a lot of good things going on, such as The Taste event last week. He likes the direction the city is moving in. Mayor Carpenter recognized Councilmember Davis who reminded everyone of the Main Street Open House Input Meeting at the Civic Center on April 9, 2018 from 6 -8 p.m. 03 -27 -201.8 Minutes Page - 8 - Mayor Carpenter recognized Councilmember Gutierrez who thanked Economic Development for the job fair. This was a great opportunity for our local businesses and residents to secure employment. Also, Sherwin Williams had their grand opening. We also had The Taste event and an Easter Egg Hunt at the aquatic center. He also attended the Joint Base San Antonio Task Force where discussions were held regarding bird strikes and infrastructure around the military installations, land use study, etc. Last week, he also attended the Employee Remembrance Day. He thanked staff who worked on the Wilenchik Walk event. Mayor Carpenter recognized Councilmember Edwards ribbon cutting today; he thanked The Chamber for what the land use program, he suggested they consider a Nati nature behind Randolph; there is a waiting list to be morning he had an opportunity to visit San Antonin "s Antonio is really going high tech —look at the' SAGES„ would like to see us imitate what they are Bing. We partnering with our neighbors in San Antonio. who stated Rocket Feed had their they did there. In speaking about anal. Cemetery or something of that buried at Ft. Sam right now. This Growing East Side (SAGES). San website for more, information. He should embrace this and consider Mayor Carpenter recognized Councilmember Kiser who also spoke about Officer Armstrong commending his interaction with the residents. She thanked City Secretary Brenda Dennis for her work on the Student Mayor/Council, Program held earlier today. Lastly, she said Samuel Clemens High School is having their 'roject Graduation; feel free to provide a donation to a great cause. Mayor Carpenter & gni ed Councilmember Crawford who thanked staff for the training session this pat - Friday listing things the city will be needing to attend to in the future regarding staffing, equipment, facilities, etc. Mayor Carpenter reetrgnized . Councils ember Edwards who added the Schertz Cibolo Lion Club will be having, , their Fiesta de la Noche in Schertz on April 20; they are currently seeking table donations and sponsorships. Please support this event. Mayer Carpenter thanked staff 'for having the conferencing equipment set up so he could listen in, on the retreat/training session last Friday. Today, in San Antonio, he attended the Military' Transformation Task Force meeting. They have invited the Northeast Partnership to become 4regular participant. The group of individuals there are both active and retired military officers, as, well as staff from San Antonio and Bexar County. The objective is all things to do with maintaining communication and good relationships with the various bases that make up Joint Base San Antonio. He will continue to attend that as much as they will continue to invite him. Adiournment As there was no further business, Mayor Carpenter adjourned the meeting at 7:59 p.m. 03 -27 -201.8 Minutes Page - 9 - Brer Michael R. Carpenter, Mayor 03-27-2018 Minutes Page - 10- Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: April 3, 2018 Department: EMS Subject: Resolution No. 18 -R -37- Authorizing the Acting City Manager to enter into an agreement with Southwest Texas Regional Advisory Council (STRAC) to provide Mobile Integrated Healthcare (MIH) inside the Schertz EMS service area. BACKGROUND The Schertz EMS Mobile Integrated Healthcare (MIH) program began in 2013 . to deal with a small group of patients who were repeatedly utilizing 911 as their primary access to healthcare. We began to lower their utilization of 911 by using a single Paramedic to work with these high utilizer patients and connecting them with new healthcare resources that they were lacking or unaware of. Starting with a handful of patients, we were successfully able to reduce their 911 calls, freeing up the valuable resources to respond to other emergencies. Although still very new in the United States, Mobile Integrated Healthcare is becoming more widely accepted and new partners are seeking services across the San Antonio region. Until now, the projects in this region have been grant funded or very low /zero revenue pilot projects. For example, Schertz EMS was authorized by City Council in 2016 to participate in a grant funded MIH project with Community First Health Plans and University Health System to provide services to pediatric asthma patients that lowered their use of Emergency Rooms. This grant ran for 18 months and was successful in not just decreasing the healthcare dollars spent on the patients that were included in the grant but overall improving their health and their medication compliance. More and more pressure is being placed on healthcare providers to reduce the number of dollars spent on patients while improving their overall health and their experiences when utilizing the healthcare system. At the same time, the healthcare system is more difficult than ever to navigate which can easily become very frustrating and confusing to patients that are faced with complicated health problems. This frustration and confusion often leads people to utilize 91.1 when all other healthcare avenues seem to not pan out for a frustrated patient. However, ambulances can easily be one of the most expensive forms of transportation to get to one of the most expensive places to receive care. Paramedics are a trusted resource in the community, and it is because of that, that we are in an ideal position to sit with patients in their homes and have quality interactions regarding their health. The MIH Paramedic can educate them on their diseases, how to manage them and the resources available that they may not be aware of. Also, the MIH Paramedic can bring treatments to the residence or return regularly for follow up on the patient's compliance with their treatment plan in a way that no other healthcare provider can. The layout of the San Antonio area is very unique in that we have several EMS systems of varying sizes running 911 calls in their own jurisdictions. While that works for the 911 . systems, it is not necessarily ideal for contracting with larger payors or healthcare groups that will fund MIH programs. It is because of this uniqueness and the strong relationship that our regional EMS organizations already have with STRAC that we desire to formalize our participation in region wide MIH projects as part of the STRAC MIH Consortium. The STRAC MIH Consortium is comprised of multiple EMS agencies around the region that have dedicated time and resources to implementing MIH programs like ours. The Consortium will be able to engage in much larger projects than any single member could achieve alone and will be a valuable resource to large payers and health systems seeking innovative ways to improve healthcare for their patients. COMMUNITY BENEFIT If approved to participate in the MIH Consortium with STRAC, our MIH program will provide services in our service area for the projects that STRAC contractually agrees to participate in. Our MIH Paramedics will work with our citizens as they are included in projects to provide better access to healthcare services and improve their healthcare. We will also work to decrease the utilization of emergency resources so that they are free to respond to actual emergencies. FISCAL IMPACT Schertz EMS has one full time employed MIH Paramedic that was approved in the current budget. There will be no further expenses incurred that will not be offset by additional revenue provided by these MIH projects. SUMMARY OF RECOMMENDED ACTION Approval of Resolution 1.8 -R -37 authorizing the Acting City Manager to enter into an agreement with the Southwest Texas Regional Advisory Council for participation in the MIH Consortium. ATTACHMENTS Resolution 18 -R -37 STRAC MIH Consortium Agreement RESOLUTION NO. 18 -R -37 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SOUTHWEST TEXAS REGIONAL ADVISORY COUNCIL ( "STRAC ") TO PROVIDE MOBILE INTEGRATED HEALTHCARE (MIH) INSIDE THE SCHERTZ EMS SERVICE AREA, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz staff (the "City ") has developed a Mobile Integrated Healthcare (MIH) service line within the EMS Department to deal with high utilizers of 911 services; and WHEREAS, MIH staff have been able to expand their services into providing broad based healthcare services that improve the health and well -being of the citizens within the EMS service area; and WHEREAS, large healthcare payers and systems desire to participate in providing MIH services to their patients across the entire San Antonio region and consider entering into multiple small contracts for service over burdensome; and WHEREAS, the Southwest Texas Regional Advisory Council ( STRAC) provides regional coordination of all aspects of the acute healthcare system and desires to coordinate MIH services for regional EMS agencies to provide a single point of contact in the region; and WHEREAS, City staff has determined that STRAC is uniquely qualified to provide such regional Mobile Integrated Healthcare Service coordination for the City; and WHEREAS, the City has determined that it is in the best interest to reduce healthcare cost to its citizens while improving their level of health; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an agreement with STRAC pursuant to the Mobile Integrated Healthcare Services Agreement attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the Acting City Manager to enter into the Agreement with STRAC in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 3rd day of April, 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50077397.1 EXHIBIT A STRAC MIH CONSORTIUM SERVICES AGREEMENT 50077397.1 A-] AGREEMENT FOR PROVISION OF MOBILE INTEGRATED HEALTH SERVICES This Agreement for Mobile Integrated Healthcare (MIH) Services (the "Agreement ") is entered in to as of April 1, 2018, between City of Schertz Emergency Medical Services ( "City of Schertz ") and the Southwest Texas Regional Advisory Council ( "STRAC "). WHEREAS, the purpose of this Agreement is to state the terms and conditions under which City of Schertz will provide MIH Services to enrolled patients from an entity that has a current agreement with STRAC; WHEREAS, the City of Schertz will work together with STRAC and the entity they are contracted with to develop treatment protocols and /or patient care plans for enrolled patients within the area serviced by the City of Schertz for EMS and /or MIH services; WHEREAS, the City of Schertz will provide personnel that will work to fulfill the program goals as defined in the agreement between STRAC and they entity requesting MIH services; WHEREAS, the Parties agree that patient care will be provided in accordance with mutually agreed upon care plans, and that City of Schertz MIH Providers will have access to any Medical Director or a Physician identified by STRAC or through the contracted provider that has an MIH agreement with STRAC to aid in medical decision making for patients enrolled in the program, if necessary; NOW, THEREFORE, in consideration of the Agreements contained herein, the Parties hereto agree as follows: 1. Services Provided. a. City of Schertz shall provide STRAC with MIH Services in order to complete the work defined in the contract between STRAC and any other entity requesting MIH services within areas served by the City of Schertz for EMS and /or MIH as well as the services described in Section 1 of Appendix A. b. STRAC shall provide City of Schertz with the services and perform the obligations described in Section 2 of Appendix "A" attached hereto and incorporated herein by reference (the "STRAC Services "). c. Specific program goals and services to be provided will be defined in each agreement that STRAC executes with any entity requesting MIH services and will also be defined in a Letter of Engagement from STRAC to the City of Schertz. The City Manager will decide on participation in each program on a case by case basis. 1 HOSPICE I vl_draft_12 /12/17 2. Fees for Services. a. As compensation for the City of Schertz Services, STRAC shall compensate City of Schertz at the times and in the amounts set forth in the contract executed between STRAC and the entity requesting MIH services. City of Schertz and STRAC shall have the right to amend the Mobile Integrated Healthcare Fees by mutual agreement. All fees will also be set forth in the Letter of Engagement that shall be provided by STRAC to the City of Schertz for program involvement. 3. Required documentation for Services. a. STRAC shall provide City of Schertz with all documentation reasonably required by City of Schertz in order to provide services in accordance with Appendix "A ", Section 2. This information shall be provided to City of Schertz at time of enrollment so compliant care can be provided by City of Schertz. 4. Payment for the Services. a. STRAC shall be liable to and shall pay all compensation due in accordance with the Agreement between STRAC and the entity requesting MIH services. City of Schertz will submit invoices to STRAC on a monthly basis and STRAC agrees to pay City of Schertz's invoices in full within thirty (30) days of its receipt of such invoices. 5. Term of the Agreement. a. Term. The term of this Agreement shall commence on April 1, 2418. City of Schertz shall have the option in its sole discretion to annually renew this Agreement automatically on the same terms and conditions. b. Immediate Termination by STRAC. STRAC may terminate this agreement immediately upon notice to City of Schertz, in the event of: (a) STRAC or its subcontractor's violation of any applicable Federal, State or local law, rule or regulation, including but not limited to, Chapter 775 of the Texas Health and Safety Code, Chapter 157 of Title 25 of the Texas Administrative Code ( "TAC ") and any applicable Federal, State or local special or general laws, or administrative regulations governing the operation of EMS; (b) the revocation or suspension of any of City of Schertz's licenses, accreditations or certifications; (c) or determination by STRAC that the health, safety or welfare of any patient may be in jeopardy if this agreement is not terminated. c. Termination due to Material Breach. City of Schertz, at anytime by written notice to STRAC, may declare this Agreement in default and terminate this Agreement. 2 HOSPICE I v1_draft_12 /12/17 STRAC shall have thirty (30) days after receipt of written notice to cure any default unless such right to cure is waived or cure is deemed impossible. STRAC and or any payer of a contract of MIH services with STRAC shall be the sole judge of whether the default has been satisfactorily cured. The events giving rise to termination under this section include but are not limited to: (1) failure by STRAC in the performance of any of its obligations hereunder, including but not limited to, failing to provide services as set forth in Appendix A; or (2) expiration or cancellation of any policy of insurance agreed to be maintained by STRAC. d. Termination without Cause. Either party signed herein may terminate the Agreement with 30 days written notice to the other party. e. Actions After Termination In the event that this Agreement shall be terminated, any and all fees shall be paid through the effective date of termination including all monthly fees due for all enrolled patients through the end of the month when the termination is effective. 6. Education and Training. a. Each party agrees to provide the -other party with education and training as set forth in Exhibit "A" attached hereto. In connection with such education and training, each party agrees to execute or provide the other party with documentation requested by the other party for purposes of patient privacy. 7. HIPAA. a. It is the intent of the parties to comply fully with the Health Insurance Portability and Accountability Act, Texas Health and Safety Code Chapter 181, and implementing regulations issued pursuant thereto (collectively "HIPAA" herein). The parties agree that confidential health information (hereinafter referred to as "Protected Health Information" or "PHI ") is subject to protection under, and it is the intent of the parties to be in full compliance with, state and federal law, including applicable provisions of HIPAA, the Health Information Technology for Economic and Clinical Health Act ( "HITECH "), its related regulations, and all applicable state privacy and security laws related to access of PHI by the parties. To the extent that the services performed herein are determined to be performing a transaction subject to HIPAA or HITECH Act, the Business Associate Agreement 3 HOSPICE I v1 draft 12/12/17 shall control. Contemporaneously with the execution of this Agreement, the parties have executed a HIPAA compliant Business Associate Agreement. b. Each party shall implement and maintain such safeguards as are necessary to ensurethatthe PHI is not used or disclosed except as is provided in this Agreement and any referenced documents. 8. GENERAL PROVISIONS a. Corporate Practice of Medicine. Nothing contained herein is intended to (a) constitute the use of a medical license for the practice of medicine by anyone other than a licensed physician; (b) enable or assist STRAC or any corporation to practice medicine when in fact such corporation is not licensed to practice medicine; or (c) constitute or result in any other act or create any other arrangements in violation of the Texas Medical Practice Act. b. Retention of and Access to Records and Reports. City of Schertz agrees to provide STRAC and federal, state, and local governmental authorities having jurisdiction, upon request, access to all books, records and other papers (including, but not limited to, medical and financial records) and information relating to this Agreement and to those services rendered by City of Schertz pursuant to this Agreement, and to maintain such books, records, papers and information for the longer of six (6) years after termination of this Agreement, or the period required by applicable state law. All requested information shall be supplied within fourteen (14) business days of the receipt of the request, where practicable. b. STRAC and its subcontractors shall retain any and all documents produced as a result of services provided hereunder for a period of four (4) years (hereafter referred to as a "retention period ") from the date of termination of the Agreement. If, at the end of the retention period, there is litigation or other questions arising from, involving or concerning this documentation or the services provided hereunder, STRAC shall retain the records until the resolution of such litigation or other such questions. STRAC acknowledges and agrees that City of Schertz shall have access to any and all such documents at any and all times, as deemed necessary by City of Schertz, during said retention period. City of Schertz may, at its election, require STRAC to return the documents to City of Schertz at STRAC's expense prior to or at the conclusion of the retention period. In such event, STRAC may retain a copy of the documents at its sole cost and expense. 9. Warranties and Covenants. STRAC represents and warrants that: 4 HOSPICE I v1_draft_12 /12/17 a. All information, data or reports provided or to be provided to City of Schertz is, shall be, and shall remain complete and materially accurate as of the date shown on the information, data, or report to the best of STRAC's knowledge. b. No litigation or proceedings are presently pending or threatened against STRAC relating to the Agreement. c. STRAC has legal authority to enter into this Agreement and to accept payments hereunder, and has taken all necessary measures to authorize such execution of contract and acceptance of payments pursuant to the terms and conditions hereof. d. STRAC (i) is not currently excluded, debarred, or otherwise ineligible to participate in Federal health care programs as defined in 42 U.S.C. Section 1320a -7b(f) (the "Federal health care programs "); (ii) is not convicted of a criminal offense related to the provision of health care items or services but has not yet been excluded, debarred, or otherwise declared ineligible to participate in the Federal health care programs, and (iii) is not under investigation or otherwise aware of any circumstances which may result in STRAC being excluded from participation in the Federal health care programs. This shall be an ongoing representation and warranty during the term of this Agreement, and STRAC shall immediately notify any entity of which STRAC contracts of any change in the status of the representation and warranty set forth in this section. Any material breach of this section shall give City of Schertz the right to terminate this Agreement immediately for cause. 10. Assignments. This Agreement is not assignable by either party without the prior written consent of the other. 11. Waiver of Performance. No waiver by either party of a breach of any of the terms, conditions, covenants or guarantees of this Agreement shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, condition, covenant or guarantee herein contained. Further, any failure of either party to insist in any one or more cases upon the strict performance of any of the covenants of this Agreement, or to exercise any option herein contained, shall in no event be construed as a waiver or relinquishment for the future of such covenant or option. In fact, no waiver, change, modification or discharge by either Party hereto of any provision of this Agreement shall be deemed to have been made or shall be effective unless expressed in writing and signed by the party to be charged. 5 HOSPICE I v1_draft_12 /12/17 b. No act or omission of either party shall in any manner impair or prejudice any right, power, privilege or remedy available to the party hereunder or by law or in equity, such rights, powers, privileges or remedies to be always specifically preserved hereby. c. No representative or agent of the either party may waive the effect of the provisions of this Section. 12. Legal Construction. In case any one or more of the provisions in this agreement shall be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 13. Choice of Law and Venue. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Texas, without giving any effect to any conflict of law's provisions. 14. Confidentiality. a. The Parties acknowledge that in connection with the services to be performed under this agreement by STRAC and City of Schertz, either party, may be acquiring and making use of certain confidential information of the other party which includes, but is not limited to, management reports, financial statements, internal memoranda, reports, patient lists, and other materials or records of a proprietary nature ( "Confidential Information "). Therefore, in order to protect the Confidential Information, the parties, shall not after the date hereof use the Confidential Information of the other party except in connection with the performance of services pursuant to this Agreement, or divulge the Confidential Information of the other party to any third party, unless the other party consents in writing to such use or divulgence or disclosure is required by law. In the event either party receives a request or demand for the disclosure of Confidential Information of the other party, the party receiving the request or demand shall immediately provide written notice to the other party of such request or demand, including a copy of any written element of such request or demand. b. STRAC and City of Schertz agree to adequately instruct their employees, medical providers, and all personnel that may provide services pursuantto this Agreement regardingthe confidentiality and privacy of patients and patients' medical records. 15. Medicare Access to Records. 6 HOSPICE j v1_draft_7 2/1i/1 7 a. To the extent required by Section 1895x(v)(1)(1) of Title 42 of the United States Code, until the expiration of four years of termination of this Agreement, STRAC and /or City of Schertz shall upon written request, make available to the Secretary of the US Department of Health and Human Services, or the Comptroller General of the United States General Accounting Office, or to any of their duly authorized representatives, a copy of this Agreement and such books, documents and records as are necessary to certify the nature and extent of the costs of the Services provided by STRAC under this Agreement. 16. Amendment. a. No amendment, modification, or alteration of the terms hereof shall be binding unless the same be in writing, be dated subsequent to the date hereof and duly executed by the parties hereof. 17. Severability. a. Any provision of this Agreement that is determined invalid or unenforceable will be ineffective to the extent of such determination without invalidating the remaining provisions of this Agreement or affecting the validity or enforceability of such remaining provisions. Furthermore, in lieu of such invalid or unenforceable provision, there shall be added automatically as a part of this Agreement a provision as similar in terms to such invalid or unenforceable provision as may be possible, while also legal, valid and enforceable. 18. Notices a. Any notice required to be given pursuant to this Agreement shall be in writing and shall be sent by certified mail, registered mail or hand delivery to the parties at the addresses set forth below: STRAC: Southwest Texas Regional Advisory Council 7500 US Highway 90 West, Suite 200, San Antonio, TX 78227 ATTN: Eric Epley, Executive Director City of Schertz: City of Schertz 1400 Schertz Parkway Schertz, TX 78154 19. Entire Agreement. a. This Agreement constitutes the final and entire agreement between the parties. No other agreements, oral or otherwise, regarding the subject matter of this 7 HOSPICE [ vl_draft_12 /12/17 Agreement shall be deemed to exist or to bind the parties unless same is in writing dated subsequent to the date hereof and duly executed by the parties. EXECUTED IN DUPLICATE ORIGINALS ON THE DATE FIRST WRITTEN ABOVE. 8 HOSPICE I v1_draft_12 /12/17 City of Schertz: Brian James City of Schertz, Acting City Manager Date 7 Southwest Texas Regional Advisory Council: Date b3- Aq_16' HOSPICE I v1_dra(t 12 /12/17 Appendix A. City of Schertz Services 1. City of Schertz agrees to provide to STRAC the following services: a. Facilitate the enrollment of patients who are receiving care from an entity that has a current contract with STRAC into the City of Schertz MIH Program. b. City of Schertz MIH personnel shall make contact with the patient and his /her family to schedule the required number of visits as outlined in the contract between STRAC and the entity requesting MIH services. c. If required in the contract between STRAC and the entity requesting MIH services, the address and other demographic information for patients shall be logged at the Provider's Public Safety Answering Point (PSAP) for ready identification in the event the patient or family accesses 911. This will allow, among other things MIH personnel to identify calls from a patient's address and facilitate response of an MIH paramedic to each 911 call from that address. i. If required in the contract between STRAC and the entity requesting MIH services and in the event that a 911 call is received by City of Schertz from the patient's residence that is enrolled in the Program, MIH will be notified and the nearest appropriate apparatus from the jurisdiction will be dispatched d. City of Schertz shall keep patient care records for every contact with enrolled patients. e. City of Schertz shall provide monthly reports on utilization of the MIH Program and any other requested data as defined in the contract between STRAC and the entity requesting MIH services on enrolled patients to STRAC. 10 HOSPICE j vl_draft 12 /12/17 Appendix A. STRAC Services 2. STRAC shall provide the following services to City of Schertz and perform the following obligations: a. Cause each entity with which STRAC contracts for MIH services to introduce the concept of enrollment in the MIH Program to all patients eligible for participation in the MIH Program. b. Cause each entity with which STRAC contracts to provide to MIH services to provide the following information for each such patient: L Patient's full name, date of birth, social security number and phone number ii. Access to all medical records for the patient enrolled in the MIH Program, to include the out of Hospital DNR. c. Cause each entity with which STRAC contracts for MIH service to provide STRAC and City of Schertz with timely information regarding patients who are no longer enrolled in the MIH Program. d. Cause each entity with which STRAC contracts for MIH service to provide STRAC and /or City of Schertz continuing education and training regarding the specific program defined in the contract. e. Cause each entity with which STRAC contracts for MIH services to provide STRAC and /or City of Schertz with access to its Electronic Medical Record System to allow access to pertinent patient information. 11 HOSPICE I v1_draft_12 /12/17 Ask Mobile Integrated Healthcarqc; Kelfie Burnam Community Health Manager BS. NREMT-P. LP U11 M i a M'': Historically, we have used s expensive healff)care transportation to get patients to the most expensive i c r . k� 5t2U„ i L y 2 El Mobile Integrated Healthcare "the provision of healthcare using patient - centered, mobile resources in the out -of- hospital environment.,, -NAEMT COMMUNITY SCHHEIRTZ I SERVICE 5 OPPORTUNITY .'Rlatient Navigatiorz W, Connecting patients to the resources they are lacking tl help them get better I Emergency Department Diversion Urgent Care PCP visit COMMUNITY SERVICE SCHHERTZ I OPPORTUNITY 6 How do '' accomplish - • Kz-161 *1�� MM Low Profile Vehicle COMMUNITY SCHHERTZ I OPPORTUNITY 7 Fallen Party calls monitored, in SERVICE assessments performed & referrals made COMMUNITY SCHHEIRTZ 1, 8 OPPORTUNITY a# ♦ • SERVICE COMMUNITY SCHHERTZ I 9 OPPORTUNITY Program Accomplishments COMMUNITY SCHHERTZ OPPORTUNITY 10 q STRAC Mobile Integrated Healthcare O, m 4PSTRAC �Tv Mr, m, r—xT&- cx_r m;� � �#' 0 1 x = - Mobile Integrated Healthcare ConsortiurT 12 with the contracts that the STRAC M I H Consortium enters into. 13 Questions? COMMUNITY SCHHEIRCEZ I SERVICE 14 OPPORTUNITY CITY COUNCIL MEMORANDUM City Council Meeting: Department: Subject: Agenda No. 5A April 3, 2018 City Manager CCAB March Summary Attached is a copy of the Boards and Commission Summary from the March 21, 2018 Committee of Committees Advisory Board (CCAB) Meeting. This summary is distributed to all board and commission members. March 21, 2018 reports from boards and commissions (Last CCAB meeting February 21, 2018) BOA -February 26, 201.8 The Board of Adjustments did not meet in February as there were no items to consider. Planning and Zoning Commission — February 28, 2018 and March 14, 2018. The February 28 meeting was cancelled due to a lack of agenda items. At their March 14 meeting the Commission approved a replat in the Verde Enterprises Business Park. TSAC — March 7, 2018 The March TSAC meeting was cancelled due to a lack of agenda items. Historic Preservation — March 8, 2018 The SHPC recommended approval of a Historic Main Street grant for 533 Main which was subsequently approved by City Council. Parks and Recreation Advisory Board - February 26, 2018 The Parks Board did not have a quorum to allow their February meeting to be held. Library Board — March 1, 2018 At their February meeting, the Library Board received reports on the Board's finances, library usage and the bookstore. Schertz Economic Development Corporation -February 22, 2017 During the February 22, 2018 . SEDC Board Meeting, staff provided an update on the Business Retention and Expansion Plan (BRE) and associated company visits and industry roundtables. Through these meetings, staff has been able to hear those issues that are most pressing to Schertz businesses. At the direction of the Schertz manufacturers, staff has been working with the Schertz - Cibolo- Universal City school district to connect the district's Career Technology Education (CTE) efforts with Schertz employers. Staff sought the Board's direction regarding the continued practice of purchasing lots in the Freeway Manor Subdivision pursuant to an authorized Project. The Board asked that the item be postponed, and that Staff take pictures of the property and bring the item back later. Staff provided an update regarding the proposal of a SEDC 20th year anniversary celebration as presented in the FY 2017- 18 SEDC Budget. The Board approved the Independent Auditor's Report for the SEDC Annual Financial Report for the Year Ended September 30, 2017. . Staff presented information on the proposed improvements and efforts to help revitalize the Main Street district. The Board decided to wait until the City holds the upcoming Main Street Stakeholder Input .Meeting to get more information. Committee of Committees Advisory Board Summary March 21, 2018 Brian James gave the City Manager update. Discussed the upcoming pre- budget retreat Council would be attending on March 23 and pointed out that this retreat is setting the stage as we move into the budget process. Staff will be walking Council through long- term issues /items that the City will be facing. The incident that occurred at the Fed -Ex ground facility was also discussed with kudos going to City Staff on the response, especially the Public Safety departments for the incident response and Public Affairs department for managing the message. Finally, the news of Eric White's passing was shared with the committee members. Melissa Geedman and Devan Flores gave a presentation to the Committee regarding the implementation of the new internal. City newsletter, "The Schertz Short". According to the past two employee engagement surveys, internal communication was an area identified for improvement. This newsletter was created to better engage with employees and to increase internal communications amongst the staff. The goal of the newsletter is to increase communications and provide timely and informative news to all city employees. Emily Grobe gave a presentation to the Committee regarding the Planning and Community website "What's Developing in Schertz ". The goal of this project is to let residents know about new development occurring in Schertz using an interactive map. Once building permits (for commercial sites) or residential plats (for residential sites) are approved, the website is updated to show the upcoming planning projects and more detailed information on them. Bryce Cox gave a presentation to the Committee regarding the Community Development software that was recently approved by Council. This software will help those applying for permits navigate what can be a complicated and confusing process. Once implemented, the software will: provide clarification and ease in the development process, provide convenience to the customer, provide an automated and centralized data source, provide code enforcement improvements, and improve overall customer service and timelines. It is anticipated that the go -live date for this will be in the spring of 2019. Brian James spoke on the status of the Roadway Impact Fees. Council approved the first reading of the ordinance for adoption of roadway impact fees. Council went with the recommendation that came out of the Capital Improvements Advisory Committee. The second reading for this will be at the March 27 City Council meeting and will be final once Council votes on it. CITY COUNCIL MEMORANDUM City Council Meeting: Department: Subject: Agenda No. 5B April 3, 2018 Parks & Recreation Easter Egg - stravaganza (L. Shrum) Easter Egg - stravaganza & Water Egg Hunt was a Success! Schertz Parks & Recreation teamed up with the YMCA to put on this Easter themed event at the Schertz Aquatics Center on Friday, March 23 from 6 -9 pm. We had 440 children registered for the event, and an estimated 800 total in attendance. Participants "hunted" by age group for the 3,500 eggs we had in both pools and traded in their collection for a goodie bag with prizes. After their age group's time in the pool was up, they were directed outside to the splash pad area for Easter - themed arts & crafts and games. At the end of the evening there was a free swim period for all from 8 -9 pm. This was a free community event sponsored by Schertz Parks & Recreation, Schertz Family YMCA, and HEB. Agenda No. 5C 0111 MOL11"LlusI ady 1 BIU [o7 710 Rudy1 City Council Meeting: April 3, 2018 Department: City Manager Subject: Update on major projects in progress Background As discussed at the pre- budget retreat on March 23, staff has a number of large projects in progress across a number of departments. Staff desires to provide a monthly update on these projects so Council will know how the projects are progressing. It is staff's intention that this updated document will be provided as a part of Council's packet for the first regular Council meeting every month. If Council desires this information to be presented in a different way or desires more information on any project or on projects not on this list, they can ask staff and that information will be provided if possible. Parks and Recreation: Community Playscape Restroom: The pre- fabricated building is 90% complete at the factory. A plan for the engineered foundation the pre -fabed building will sit on is in progress and then the building permit can be pulled. The building delivery and utility connections are expected to happen in May. 2. Mary Whitfield Burkes Park: The park design process is currently in process. The completed design is expected to be completed the first week of April. Once they are delivered, the site plan review process and building permits will be accomplished. It is expected that sidewalk installation and exercise equipment will be installed in May. Hal Baldwin Municipal Complex Electronic Sign: On February 6, 2018, City Council was updated on the purchase and installation of a new electronic sign to be placed in the current sign structure. After the remainder of staff review was completed, the sign was ordered on March 23. The sign has an 8 -9 -week delivery time and is expected to arrive in mid -May. IT is coordinating the sign replacement. They have stated that the vendor will be training IT and Public Affairs staff on the new sign and its accompanying software during April. The install time will be approximately one week, and it is estimated the sign will be in place and operational before the end of May. Drainage Proiects: 1. Concrete Rip -Rap in West Dietz Creek: This project is to cover the wall of the large drainage channel near where it meets F.M. 3009 with concrete. This is to preserve the wall from erosion and to resolve a high risk area for maintenance. This project is near completion and will likely be completely finished by the first week of April. 2. Seven other drainage projects for FY 2018 including concrete work in five drainage channels, converting one drainage channel to underground stormwater pipe and de- silting approximately 1 mile of the East Dietz Creek drainage channel, are currently in the design process. It is expected that these projects will each complete the design phase over the next two months. Facilities Projects: 1. YMCA Restrooms: In October 2017, City staff discovered a serious long -term water leak within the walls of the restroom /locker rooms at the YMCA. The result is the demolition of both sets of showers and all but one sink in both the men and women's restrooms and extensive damage from a water leak or leaks that may have been happening over the last 8 years. The design process to renovate both restrooms has now been completed and the project has been put out for sealed bid proposals on Friday, March 30. Bids will be opened on April 26 and reviewed for the best proposal. Staff expects to bring a recommendation to award a contract to the best proposal in May. 2. Fire Station 3: The architect is currently working to complete the design and construction. documents. These documents have undergone several re- designs due to unexpectedly high projected construction costs. It is anticipated that the documents will be complete by May 4 and then delivered to our construction manager at risk, Thomas S. Byrne for the development of a guaranteed maximum price. Once we have the GMP, if it is within the available funds for the fire station, a contract will be brought to Council for approval. It is anticipated that we will bring this to Council by the 2nd week of June. Staff intends to add additional projects to this update in future months.