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03-27-2018 MnutesMINUTES REGULAR MEETING March 27, 2018 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on March 27, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Dudley Wait City Attorney Dan Santee Mayor Pro -Tem David Scagliola Councilmember Ralph Gutierrez Councilmember Cedric Edwards Councilmember Bert Crawford Acting City Manager Brian James Assistant to the City Manager Sarah Gonzalez City Secretary Brenda Dennis Call to Order — City Council Regular Session Mayor Carpenter called the regular meeting to order at 6:00 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. ( Councilmember Edwards) Recognition and Presentation • Introduction of the Student Mayors and Student Councilmembers for the Day. (Mayor /Council/Executive Management) - Student Mayors — Dobie Jr. High, 8th Grade Anissa Warren and Corbett Jr. High, 8th Grade Joshua Pack - Student Councilmembers — Dobie Jr. High, 7th Grade Mia Matos and Corbett Jr. High, 7th Grade Jackson Barnes Mayor Carpenter recognized City Secretary Brenda Dennis who stated this is the third year this program has been in place in conjunction with the school district introducing city government with our 7th and 8th grade students. She asked each student to introduce themselves and briefly explain to the audience what they learned from the experience. Each student shared their experience and what they had learned. Mayor Carpenter, Acting City Manager Brian James and City Secretary Brenda Dennis presented certificates and plaques to each student in recognition of their participation. Presentations • Presentation and update from Guadalupe Regional Medical Center — Prescription Assistance Report. (D. Wait/J. Riggs) 03 -27 -2018 Minutes Page - 1 - Mayor Carpenter recognized Dr. Jerry Riggs who provided some history on this program. On March 5, 2013, City Council approved an Interlocal Agreement with Guadalupe Regional Medical Center (the Hospital) relating to a prescription access program. This program offers assistance to qualified citizens of the city that enables them to purchase prescription medication at a significantly reduced price. The provision of a prescription assistance program is a public purpose and preserves and protects these qualified citizens' health and safety. The Hospital will provide prescription medications free of charge or at a low cost to citizens who qualify for assistance under the guidelines established by each drug manufacturer and as described to the City by the Hospital. The Hospital will comply with all federal, state, county, and City laws, rules, ordinances, and regulations which may affect the agreement. The report is for September 1, 2017 through February 28, 2018, which included the following information: Total number of patients served by the program: 1128 Total number of Schertz residents served by the program 27 Total number of prescriptions provided by the program 19775 Retail dollar value of prescriptions provided by the PAP $ 5,358,158.10 Retail dollar value of prescriptions provided to Schertz residents by PAP $ 160,740.37 Number of prescriptions per Schertz patient per month 3.42 Average prescription retail price (3 -month supply) per Schertz patient $ 870.43 Average annual retail prescription benefit per Schertz Patient $ 11,907.48 Sources of Program Funds (Annual) Schertz contribution to program $ 5,000.00 Seguin contriabut8on to program $ 5,000.00 Payments by patients *$15.00 /month/patient) $ 138,218.00 Grants received for the program (United Way) $ 5,000.04 Other sources of funds (identify sources) Glucose Monitor Rebates $ 1,976.22 Organization Contributions $ 545.00 Corporate Contributions $ 200.00 TOTAL REVENUE $ 161,090.54 TOTAL EXPENSES TOTAL NET $ (184,237.42) Mayor and Council thanked Dr. Riggs for the work they are doing to serve our citizens. 03 -27 -2018 Minutes Page - 2 - ® 2018 Wilenchik Walk Donation and awards presentation. (S. Gonzalez/L. Klepper/M. Spence) Mayor Carpenter recognized Events Manager Mary Spence who provided a PowerPoint presentation with the following information: ® 100i Annual Walk ® 207 participants ® 12 teams participated 5K Winners: Ladies: 3rd Place: Selena Trevino 2nd Place: Priscilla Velasquez 1 St Place: Ashley Wayman Mens: 3rd Place: Eric Maus 2nd Place: Manny Casas 1St Place: Cesar Diaz Donation: $7,184.32 — brings a total of $177,000.00 for Ten years Ms. Spence recognized Ms. Janet Goebel from the Mays Cancer Center, Ms. Vicki Shapiro from the Sarcoma Support Group and Ms. Valarie Wilenchik, beneficiary name for the event. Mayor Carpenter and Ms. Spence presented the check in the amount of $7,184.32. Thank You: • Boy Scout Troop 51 -Water Station • Parks, Public Works, PD, Fire, EMS, Finance, Facility Services and Public Affairs Ms. Spence presented Mayor Carpenter with a plaque for 10 years continuous support. City Events and Announcements ® Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) Mayor Carpenter recognized Executive Director Dudley Wait who provided the following announcements: Saturday, March 31st Easter In The Park - Registration begins at 9:30 am Pickrell Park 03 -27 -2018 Minutes Page - 3 - Free community event which includes a live appearance from the Easter Bunny, games, and egg hunt of over 10,000 eggs and over 300 prizes for egg hunt winners. Free vision screening for children will be available. Sponsored by Schertz- Cibolo Lions Club and HEB. Bring a food donation for RACAP and receive a raffle ticket for a grand prize, no need to be present. Check out RACAP.org for their food item needs. Saturday, April 7th Nature Discovery Series - Discover What's Buzzing / Blooming 10:00 am Crescent Bend Nature Park Please call X 1850 for more information. Registration is required. Sunday, April 8th Movin On Main 12:00 pm to 4:00 pm Schertz Main Street New to Schertz for the first time ever, this free, active event invites you to bicycle, play, stretch, jump, get fit, and celebrate healthy living. Fitness demos, exercise stations, cycle route, live music, health and wellness vendors, food and refreshments, and much more. Event partnered with the City of Schertz, the Schertz Family YMCA and the Schertz Parks and Recreation Saturday, April 211t Movie in the Park -The borax 7:00 pm —10:00 pm Cypress Point Park 5526 Cypress Point • Announcements and recognitions by the Acting City Manager (B. James) No announcements were provided. ® Announcements and recognitions by the Mayor (M. Carpenter) Mayor Carpenter stated with the explosion last week he wanted to extend to the entire staff, including our first responders his appreciation on how it was handled. Our team performed exceptionally well. Outstanding job even though it was a difficult situation. He felt safe. On behalf of himself, his family and the Council he extended his gratitude for a job exceptionally well done. Hearing of Residents Mayor Carpenter recognized the following individuals who spoke: ® Mr. Glen Outlaw, 3729 Forsyth Park, who spoke regarding concerns of alleged mis- conduct allegations against Business Owners and Developers in our community. He stated that if there are accusations, see if problems can be fixed. He and the Council should not condone such behavior. Those who accuse should step forward and state the facts so we can fix them. 03 -27 -2018 Minutes Page - 4 - Consent Agenda Items Minutes — Consideration and/or action regarding the approval of the minutes of the regular meeting of March 13, 2018. (B. James/B. Dennis) 2. Resolution No. 18 -R -34 — Consideration and/or action approving a Resolution authorizing the Acting City Manager to sign an Interlocal Agreement for Fire Protection Services with Bexar County. (D. Wait/K. Long) The following was read into record: ! I [Wo 3va I I I' ! „ 1010 111 DKO 11kV&11 3. Resolution No. 18 -R -35 - Consideration and/or action approving a Resolution authorizing First Quarter EMS Debt Revenue Adjustments, Utility Billing Debt Revenue Adjustments and Schertz Magazine Debt Revenue Adjustments for certain inactive outstanding accounts receivables. (B. James /J. Walters/R. Rosales /J. Mabbitt/L. Klepper) The following was read into record: RESOLUTION NO. 18 -R -35 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EMS DEBT REVENUE ADJUSTMENTS, UTILITY BILLING DEBT REVENUE ADJUSTMENTS AND SCHERTZ MAGAZINE DEBT REVENUE ADJUSTMENTS FOR CERTAIN INACTIVE OUTSTANDING RECEIVABLES AND OTHER MATTERS IN CONNECTION THEREWITH. 4. Resolution No. 18 -R -36 - Consideration and/or action approving a Resolution authorizing three Access, Drainage, and Water Easement Agreements with Schertz - Cibolo - Universal City Independent School District for the use, benefit, and control of the City of Schertz for the construction, maintenance, and access of facilities associated with the proposed Corbett Elevated Storage Tank located off of the future extension of Ray Corbett Drive. (B. James/K. Woodlee) The following was read into record: 03 -27 -2018 Minutes Page - 5 - 5. Resolution No. 18 -R -40 — Consideration and/or action approving a Resolution authorizing expenditures over $50,000 with Capital Excavation for the removal of a silt pile in the Amazon Drainage Channel. (D. Wait/D. Letbetter) The following was read into record: IWILWWWOW1 ! Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Kiser to approve consent Items 1 -5. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Discussion and Action Items 6. Ordinance No. 18 -M -13 — Consideration and/or action approving an Ordinance amending the Code of Ordinances of the City of Schertz by adopting Chapter 78, Article VII: Roadway Capital Recovery Fees, and to adopt a roadway impact fee that may be imposed for roadway facilities in the City. The maximum assessable impact fee per service unit is $1,647.53 in Service Area 1, $1,327.89 in Service Area 2, $1,044.48 in Service Area 3, and $2,392.72 in Service Area 4. City Council may impose impact fees per service unit less than or equal to those maximum amounts. Final Reading (B. James/K. Woodlee) The following was read into record: ORDINANCE N1; itoral vlUlk.a . ! AN ORDINANCE OF THE CITY OF SCHERTZ, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BY ADOPTING CHAPTER 78, ARTICLE VII; ROADWAY CAPITAL RECOVERY FEES; 03 -27 -2018 Minutes Page - 6 - Mayor Carpenter recognized City Engineer Kathy Woodlee who went over the change from first reading stating subsequent to the first reading of proposed ordinance 18 -M -13, it was recognized that there has been some construction and acceptance of new thoroughfare roadway facilities in recent months that were not included on the approved Capital Improvement Plan, but would otherwise have been eligible to provide offsets to impact fees that will be due for new single family residential construction after the 18 -month grace period (based on the proposed phasing of the fee program). It is recommended that the ordinance be adopted including the modification to allow a developer to apply for an offset agreement based on the value added to the thoroughfare system accepted in a recent timeframe (18 months prior to the ordinance). Staff contends that this is an appropriate allowance in keeping with the intent to not unreasonably burden a project already underway. One other minor change since the first reading of the proposed ordinance is a reduction in the vehicle -mile equivalency for the land use of Day Care Centers. The previous value was 2.68 vehicle -miles per student. An updated review of data indicates a more appropriate value of 0.81 vehicle -miles per student. With approval of ordinance 18 -M -13, the updated value will be reflected in Table 7 of the 2017 Schertz Roadway Impact Fee Final Report. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Kiser to approve Ordinance No. 18 -M -13 final reading. The vote was 6 -0- 1 with Mayor Pro -Tem Scaghola, Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford voting for and Councilmember Larson voting no. Motion Passed. Roll Call Vote Confirmation Mayor Carpenter announced if any student is in attendance this evening observing the meeting for the Hal Baldwin Scholarship, the sign -up sheet is in the vestibule; be sure to sign in if you are here for that purpose. City Secretary Brenda Dennis provided the roll call vote for items 1 -6. Closed Session 7. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Mayor Carpenter convened into closed session at 6:37 p.m. 03 -27 -2018 Minutes Page - 7 - Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 7:48 p.m. 7a. Take any action based on discussions held in closed session under Agenda Item 7. No action taken. Requests and Announcements 8. Announcements by the Acting City Manager. Mayor Carpenter recognized Acting City Manager Brian James who mentioned that with the recent Fedex/Package Explosion event that happened in the area and the response by our Police, Fire, EMS and Public Affairs staffers who all handled the situation professionally, he wanted to say he spoke with several individuals this week talking about people in our Police Department, particularly Officer Colton Armstrong who assisted a woman at Walmart and also responded to an accident on IH 35 involving a friend's children. In both cases he went above and beyond to address their individual situations and calm them down. Another incident involved Communications Officer Matthew Llanez and Officer Adam Samaniego who responded to a resident regarding noises around her home. These are examples of taking the extra time to treat people the way you would like to be treated. 9. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Carpenter recognized Councilmember Crawford who requested another closed session to continue discussions on hiring a new city manager. 10. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Carpenter recognized Mayor Pro -Tern Scagliola who stated there were a lot of good things going on, such as The Taste event last week. He likes the direction the city is moving in. Mayor Carpenter recognized Councilmember Davis who reminded everyone of the Main Street Open House Input Meeting at the Civic Center on April 9, 2018 from 6 -8 p.m. 03 -27 -2018 Minutes Page - 8 - Mayor Carpenter recognized Councilmember Gutierrez who thanked Economic Development for the job fair. This was a great opportunity for our local businesses and residents to secure employment. Also, Sherwin Williams had their grand opening. We also had The Taste event and an Easter Egg Hunt at the aquatic center. He also attended the Joint Base San Antonio Task Force where discussions were held regarding bird strikes and infrastructure around the military installations, land use study, etc. Last week, he also attended the Employee Remembrance Day. He thanked staff who worked on the Wilenchik Walk event. Mayor Carpenter recognized Councilmember Edwards who stated Rocket Feed had their ribbon cutting today; he thanked The Chamber for what they did there. In speaking about the land use program, he suggested they consider a National Cemetery or something of that nature behind Randolph; there is a waiting list to be buried at Ft. Sam right now. This morning he had an opportunity to visit San Antonio's Growing East Side (SAGES). San Antonio is really going high tech —look at the SAGES website for more information. He would like to see us imitate what they are doing. We should embrace this and consider partnering with our neighbors in San Antonio. Mayor Carpenter recognized Councilmember Kiser who also spoke about Officer Armstrong commending his interaction with the residents. She thanked City Secretary Brenda Dennis for her work on the Student Mayor /Council Program held earlier today. Lastly, she said Samuel Clemens High School is having their Project Graduation; feel free to provide a donation to a great cause. Mayor Carpenter recognized Councilmember Crawford who thanked staff for the training session this past Friday listing things the city will be needing to attend to in the future regarding staffing, equipment, facilities, etc. Mayor Carpenter recognized Councilmember Edwards who added the Schertz Cibolo Lions Club will be having their Fiesta de la Noche in Schertz on April 20; they are currently seeking table donations and sponsorships. Please support this event. Mayor Carpenter thanked staff for having the conferencing equipment set up so he could listen in on the retreat/training session last Friday. Today, in San Antonio, he attended the Military Transformation Task Force meeting. They have invited the Northeast Partnership to become a regular participant. The group of individuals there are both active and retired military officers as well as staff from San Antonio and Bexar County. The objective is all things to do with maintaining communication and good relationships with the various bases that make up Joint Base San Antonio. He will continue to attend that as much as they will continue to invite him. Adjournment As there was no further business, Mayor Carpenter adjourned the meeting at 7:59 p.m. 03 -27 -2018 Minutes Page - 9 - ATTEST: end DDennis, City e rret 03-27-2018 Minutes Page - 10 -