03-27-2018 MnutesMINUTES
REGULAR MEETING
March 27, 2018
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on March
27, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Mark Davis
Councilmember Scott Larson
Councilmember Angelina Kiser
Staff Present:
Executive Director Dudley Wait
City Attorney Dan Santee
Mayor Pro -Tem David Scagliola
Councilmember Ralph Gutierrez
Councilmember Cedric Edwards
Councilmember Bert Crawford
Acting City Manager Brian James
Assistant to the City Manager Sarah Gonzalez
City Secretary Brenda Dennis
Call to Order — City Council Regular Session
Mayor Carpenter called the regular meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of
Texas. ( Councilmember Edwards)
Recognition and Presentation
• Introduction of the Student Mayors and Student Councilmembers for the Day.
(Mayor /Council/Executive Management)
- Student Mayors — Dobie Jr. High, 8th Grade Anissa Warren and Corbett Jr. High, 8th
Grade Joshua Pack
- Student Councilmembers — Dobie Jr. High, 7th Grade Mia Matos and Corbett Jr. High,
7th Grade Jackson Barnes
Mayor Carpenter recognized City Secretary Brenda Dennis who stated this is the third year this
program has been in place in conjunction with the school district introducing city government
with our 7th and 8th grade students. She asked each student to introduce themselves and briefly
explain to the audience what they learned from the experience. Each student shared their
experience and what they had learned. Mayor Carpenter, Acting City Manager Brian James
and City Secretary Brenda Dennis presented certificates and plaques to each student in
recognition of their participation.
Presentations
• Presentation and update from Guadalupe Regional Medical Center — Prescription
Assistance Report. (D. Wait/J. Riggs)
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Mayor Carpenter recognized Dr. Jerry Riggs who provided some history on this program.
On March 5, 2013, City Council approved an Interlocal Agreement with Guadalupe
Regional Medical Center (the Hospital) relating to a prescription access program. This
program offers assistance to qualified citizens of the city that enables them to purchase
prescription medication at a significantly reduced price. The provision of a prescription
assistance program is a public purpose and preserves and protects these qualified citizens'
health and safety.
The Hospital will provide prescription medications free of charge or at a low cost to
citizens who qualify for assistance under the guidelines established by each drug
manufacturer and as described to the City by the Hospital. The Hospital will comply with
all federal, state, county, and City laws, rules, ordinances, and regulations which may affect
the agreement. The report is for September 1, 2017 through February 28, 2018, which
included the following information:
Total number of patients served by the program:
1128
Total number of Schertz residents served by the program
27
Total number of prescriptions provided by the program
19775
Retail dollar value of prescriptions provided by the PAP
$ 5,358,158.10
Retail dollar value of prescriptions provided to Schertz residents by PAP
$ 160,740.37
Number of prescriptions per Schertz patient per month
3.42
Average prescription retail price (3 -month supply) per Schertz patient
$ 870.43
Average annual retail prescription benefit per Schertz Patient
$ 11,907.48
Sources of Program Funds (Annual)
Schertz contribution to program $ 5,000.00
Seguin contriabut8on to program $ 5,000.00
Payments by patients *$15.00 /month/patient) $ 138,218.00
Grants received for the program (United Way) $ 5,000.04
Other sources of funds (identify sources)
Glucose Monitor Rebates $ 1,976.22
Organization Contributions $ 545.00
Corporate Contributions $ 200.00
TOTAL REVENUE $ 161,090.54
TOTAL EXPENSES
TOTAL NET $ (184,237.42)
Mayor and Council thanked Dr. Riggs for the work they are doing to serve our citizens.
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® 2018 Wilenchik Walk Donation and awards presentation. (S. Gonzalez/L. Klepper/M.
Spence)
Mayor Carpenter recognized Events Manager Mary Spence who provided a PowerPoint
presentation with the following information:
® 100i Annual Walk
® 207 participants
® 12 teams participated
5K Winners:
Ladies:
3rd Place: Selena Trevino
2nd Place: Priscilla Velasquez
1 St Place: Ashley Wayman
Mens:
3rd Place: Eric Maus
2nd Place: Manny Casas
1St Place: Cesar Diaz
Donation:
$7,184.32 — brings a total of $177,000.00 for Ten years
Ms. Spence recognized Ms. Janet Goebel from the Mays Cancer Center, Ms. Vicki Shapiro
from the Sarcoma Support Group and Ms. Valarie Wilenchik, beneficiary name for the
event. Mayor Carpenter and Ms. Spence presented the check in the amount of $7,184.32.
Thank You:
• Boy Scout Troop 51 -Water Station
• Parks, Public Works, PD, Fire, EMS, Finance, Facility Services and Public Affairs
Ms. Spence presented Mayor Carpenter with a plaque for 10 years continuous support.
City Events and Announcements
® Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)
Mayor Carpenter recognized Executive Director Dudley Wait who provided the following
announcements:
Saturday, March 31st
Easter In The Park - Registration begins at 9:30 am
Pickrell Park
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Free community event which includes a live appearance from the Easter Bunny, games,
and egg hunt of over 10,000 eggs and over 300 prizes for egg hunt winners. Free vision
screening for children will be available. Sponsored by Schertz- Cibolo Lions Club and
HEB. Bring a food donation for RACAP and receive a raffle ticket for a grand prize, no
need to be present. Check out RACAP.org for their food item needs.
Saturday, April 7th
Nature Discovery Series - Discover What's Buzzing / Blooming 10:00 am
Crescent Bend Nature Park
Please call X 1850 for more information. Registration is required.
Sunday, April 8th
Movin On Main 12:00 pm to 4:00 pm
Schertz Main Street
New to Schertz for the first time ever, this free, active event invites you to bicycle, play,
stretch, jump, get fit, and celebrate healthy living. Fitness demos, exercise stations, cycle
route, live music, health and wellness vendors, food and refreshments, and much more.
Event partnered with the City of Schertz, the Schertz Family YMCA and the Schertz Parks
and Recreation
Saturday, April 211t
Movie in the Park -The borax 7:00 pm —10:00 pm
Cypress Point Park
5526 Cypress Point
• Announcements and recognitions by the Acting City Manager (B. James)
No announcements were provided.
® Announcements and recognitions by the Mayor (M. Carpenter)
Mayor Carpenter stated with the explosion last week he wanted to extend to the entire staff,
including our first responders his appreciation on how it was handled. Our team performed
exceptionally well. Outstanding job even though it was a difficult situation. He felt safe.
On behalf of himself, his family and the Council he extended his gratitude for a job
exceptionally well done.
Hearing of Residents
Mayor Carpenter recognized the following individuals who spoke:
® Mr. Glen Outlaw, 3729 Forsyth Park, who spoke regarding concerns of alleged mis-
conduct allegations against Business Owners and Developers in our community. He stated
that if there are accusations, see if problems can be fixed. He and the Council should not
condone such behavior. Those who accuse should step forward and state the facts so we
can fix them.
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Consent Agenda Items
Minutes — Consideration and/or action regarding the approval of the minutes of the regular
meeting of March 13, 2018. (B. James/B. Dennis)
2. Resolution No. 18 -R -34 — Consideration and/or action approving a Resolution authorizing
the Acting City Manager to sign an Interlocal Agreement for Fire Protection Services with
Bexar County. (D. Wait/K. Long)
The following was read into record:
! I [Wo 3va I I I' ! „ 1010 111 DKO 11kV&11
3. Resolution No. 18 -R -35 - Consideration and/or action approving a Resolution authorizing
First Quarter EMS Debt Revenue Adjustments, Utility Billing Debt Revenue Adjustments
and Schertz Magazine Debt Revenue Adjustments for certain inactive outstanding accounts
receivables. (B. James /J. Walters/R. Rosales /J. Mabbitt/L. Klepper)
The following was read into record:
RESOLUTION NO. 18 -R -35
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING EMS DEBT REVENUE ADJUSTMENTS, UTILITY BILLING
DEBT REVENUE ADJUSTMENTS AND SCHERTZ MAGAZINE DEBT
REVENUE ADJUSTMENTS FOR CERTAIN INACTIVE OUTSTANDING
RECEIVABLES AND OTHER MATTERS IN CONNECTION THEREWITH.
4. Resolution No. 18 -R -36 - Consideration and/or action approving a Resolution authorizing
three Access, Drainage, and Water Easement Agreements with Schertz - Cibolo - Universal
City Independent School District for the use, benefit, and control of the City of Schertz for
the construction, maintenance, and access of facilities associated with the proposed Corbett
Elevated Storage Tank located off of the future extension of Ray Corbett Drive. (B.
James/K. Woodlee)
The following was read into record:
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5. Resolution No. 18 -R -40 — Consideration and/or action approving a Resolution authorizing
expenditures over $50,000 with Capital Excavation for the removal of a silt pile in the
Amazon Drainage Channel. (D. Wait/D. Letbetter)
The following was read into record:
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Mayor Carpenter recognized Councilmember Edwards who moved seconded by
Councilmember Kiser to approve consent Items 1 -5. The vote was unanimous with
Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards,
Kiser and Crawford voting for and no one voting no. Motion Passed.
Discussion and Action Items
6. Ordinance No. 18 -M -13 — Consideration and/or action approving an Ordinance amending
the Code of Ordinances of the City of Schertz by adopting Chapter 78, Article VII:
Roadway Capital Recovery Fees, and to adopt a roadway impact fee that may be imposed
for roadway facilities in the City. The maximum assessable impact fee per service unit is
$1,647.53 in Service Area 1, $1,327.89 in Service Area 2, $1,044.48 in Service Area 3, and
$2,392.72 in Service Area 4. City Council may impose impact fees per service unit less
than or equal to those maximum amounts. Final Reading (B. James/K. Woodlee)
The following was read into record:
ORDINANCE N1;
itoral vlUlk.a . !
AN ORDINANCE OF THE CITY OF SCHERTZ, TEXAS, AMENDING THE
CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BY ADOPTING
CHAPTER 78, ARTICLE VII; ROADWAY CAPITAL RECOVERY FEES;
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Mayor Carpenter recognized City Engineer Kathy Woodlee who went over the change
from first reading stating subsequent to the first reading of proposed ordinance 18 -M -13, it
was recognized that there has been some construction and acceptance of new thoroughfare
roadway facilities in recent months that were not included on the approved Capital
Improvement Plan, but would otherwise have been eligible to provide offsets to impact fees
that will be due for new single family residential construction after the 18 -month grace
period (based on the proposed phasing of the fee program). It is recommended that the
ordinance be adopted including the modification to allow a developer to apply for an offset
agreement based on the value added to the thoroughfare system accepted in a recent
timeframe (18 months prior to the ordinance). Staff contends that this is an appropriate
allowance in keeping with the intent to not unreasonably burden a project already
underway.
One other minor change since the first reading of the proposed ordinance is a reduction in
the vehicle -mile equivalency for the land use of Day Care Centers. The previous value was
2.68 vehicle -miles per student. An updated review of data indicates a more appropriate
value of 0.81 vehicle -miles per student. With approval of ordinance 18 -M -13, the updated
value will be reflected in Table 7 of the 2017 Schertz Roadway Impact Fee Final Report.
Mayor Carpenter recognized Councilmember Edwards who moved seconded by
Councilmember Kiser to approve Ordinance No. 18 -M -13 final reading. The vote was 6 -0-
1 with Mayor Pro -Tem Scaghola, Councilmembers Davis, Gutierrez, Edwards, Kiser
and Crawford voting for and Councilmember Larson voting no. Motion Passed.
Roll Call Vote Confirmation
Mayor Carpenter announced if any student is in attendance this evening observing the meeting for
the Hal Baldwin Scholarship, the sign -up sheet is in the vestibule; be sure to sign in if you are here
for that purpose.
City Secretary Brenda Dennis provided the roll call vote for items 1 -6.
Closed Session
7. City Council will meet in closed session under section 551.074 of the Texas Government
Code, Personnel Matters to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of the City Manager.
Mayor Carpenter convened into closed session at 6:37 p.m.
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Reconvene into Regular Session
Mayor Carpenter reconvened into regular session at 7:48 p.m.
7a. Take any action based on discussions held in closed session under Agenda Item 7.
No action taken.
Requests and Announcements
8. Announcements by the Acting City Manager.
Mayor Carpenter recognized Acting City Manager Brian James who mentioned that with
the recent Fedex/Package Explosion event that happened in the area and the response by
our Police, Fire, EMS and Public Affairs staffers who all handled the situation
professionally, he wanted to say he spoke with several individuals this week talking about
people in our Police Department, particularly Officer Colton Armstrong who assisted a
woman at Walmart and also responded to an accident on IH 35 involving a friend's
children. In both cases he went above and beyond to address their individual situations and
calm them down.
Another incident involved Communications Officer Matthew Llanez and Officer Adam
Samaniego who responded to a resident regarding noises around her home. These are
examples of taking the extra time to treat people the way you would like to be treated.
9. Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
Mayor Carpenter recognized Councilmember Crawford who requested another closed
session to continue discussions on hiring a new city manager.
10. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor Carpenter recognized Mayor Pro -Tern Scagliola who stated there were a lot of good
things going on, such as The Taste event last week. He likes the direction the city is
moving in.
Mayor Carpenter recognized Councilmember Davis who reminded everyone of the Main
Street Open House Input Meeting at the Civic Center on April 9, 2018 from 6 -8 p.m.
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Mayor Carpenter recognized Councilmember Gutierrez who thanked Economic
Development for the job fair. This was a great opportunity for our local businesses and
residents to secure employment. Also, Sherwin Williams had their grand opening. We also
had The Taste event and an Easter Egg Hunt at the aquatic center. He also attended the
Joint Base San Antonio Task Force where discussions were held regarding bird strikes and
infrastructure around the military installations, land use study, etc. Last week, he also
attended the Employee Remembrance Day. He thanked staff who worked on the Wilenchik
Walk event.
Mayor Carpenter recognized Councilmember Edwards who stated Rocket Feed had their
ribbon cutting today; he thanked The Chamber for what they did there. In speaking about
the land use program, he suggested they consider a National Cemetery or something of that
nature behind Randolph; there is a waiting list to be buried at Ft. Sam right now. This
morning he had an opportunity to visit San Antonio's Growing East Side (SAGES). San
Antonio is really going high tech —look at the SAGES website for more information. He
would like to see us imitate what they are doing. We should embrace this and consider
partnering with our neighbors in San Antonio.
Mayor Carpenter recognized Councilmember Kiser who also spoke about Officer
Armstrong commending his interaction with the residents. She thanked City Secretary
Brenda Dennis for her work on the Student Mayor /Council Program held earlier today.
Lastly, she said Samuel Clemens High School is having their Project Graduation; feel free
to provide a donation to a great cause.
Mayor Carpenter recognized Councilmember Crawford who thanked staff for the training
session this past Friday listing things the city will be needing to attend to in the future
regarding staffing, equipment, facilities, etc.
Mayor Carpenter recognized Councilmember Edwards who added the Schertz Cibolo
Lions Club will be having their Fiesta de la Noche in Schertz on April 20; they are
currently seeking table donations and sponsorships. Please support this event.
Mayor Carpenter thanked staff for having the conferencing equipment set up so he could
listen in on the retreat/training session last Friday. Today, in San Antonio, he attended the
Military Transformation Task Force meeting. They have invited the Northeast Partnership
to become a regular participant. The group of individuals there are both active and retired
military officers as well as staff from San Antonio and Bexar County. The objective is all
things to do with maintaining communication and good relationships with the various bases
that make up Joint Base San Antonio. He will continue to attend that as much as they will
continue to invite him.
Adjournment
As there was no further business, Mayor Carpenter adjourned the meeting at 7:59 p.m.
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ATTEST:
end DDennis, City e rret
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