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04-24-2018 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL April 24, 2018 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treats Work together cooperatively as a tea Call to Order — Regular Session Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Crawford) Presentations: • Schertz Sweetheart Court Fiesta Medal Presentation (S. Gonzalez /L. Klepper /M. Spence) City Events and Announcements • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) • Announcements and recognitions by the Acting City Manager (B. James) • Announcements and recognitions by the Mayor (M. Carpenter) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. 04 -24 -2018 Council Agenda Workshops • Update regarding the City of Schertz Quarterly Financial Statement. (B. James /J. Walters) Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and /or action regarding the approval of the minutes of the Special Main Street Community Open House and Input meeting of April 9, 2018, Regular meeting of April 10, 2018 and Special Townhall "Council on Go" meeting of April 17, 2018. (B. James /B. Dennis) 2. Resolution No. 18 -R -47 - Consideration and/or action approving a Resolution authorizing the submission of a Grant Application in an amount up to $92,203.00 to the Office of The Governor, Homeland Security Division, for the 2018 . State Homeland Security Grant Urban Area Security Initiative (UASI) Program and authorizing the acceptance of the funds upon award. (D. Wait/K. Long) Discussion and Action Items 3. Resolution No. 18 -R -48 - Consideration and /or action approving a Resolution authorizing expenditures totaling no more than $80,000 with Gerard Electric for repairs to Pickrell Pool and other separate and unrelated electrical repair services during the 2017 -18 fiscal year. (D. Wait /J. Harshman/T. Buckingham) 4. Resolution No. 18 -R -39 — Consideration and /or action approving a Resolution authorizing the Acting City Manager to enter into a contract with Andale Construction Inc., for the application of HA5 Asphalt preservation product in the Arroyo Verde Subdivision. (D. Wait/D. Letbetter) 5. Resolution No. 18 -R -46 - Consideration and /or action approving a Resolution authorizing the Acting City Manager to enter into a Professional Services Agreement with Ford Engineering, Inc., relating to Engineering Design and Hydraulic Study for the East Live Oak Pump Additions Project. (D. Wait /J. Hooks) 6. Resolution No. 18 -R -49 - Consideration and /or action approving a Resolution declaring a public necessity for the acquisition of certain water pipeline easements and temporary construction easements in connection with the Schertz- Seguin Local Government Corporation (SSLGC) parallel pipeline. (D. Wait) 7. Ordinance No. 18 -T -14 — Consideration and/or action approving an Ordinance authorizing a budget amendment to fund the ground storage tank repainting project. First Reading (D. Wait /J. Hooks) Roll Call Vote Confirmation 04 -24 -2018 City Council Agenda Page - 2 - Closed Session 8. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. 9. City Council will meet in closed session under section 551.071 of the Texas Government Consultation with the City Attorney regarding pending or contemplated litigation: • GVSUD vs. City of Schertz Reconvene into Regular Session 8a. Take any action based on discussions held in closed session under Agenda Item 8. 9a. Take any action based on discussions held in closed session under Agenda Item 9. Roll Call Vote Confirmation Requests and Announcements • Announcements by the Acting City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 10. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Schertz Master Calendar update. (D. Wait /S. Gonzalez) Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 20th DAY OF APRIL 2018 AT 4:20 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. 04 -24 -2018 City Council Agenda Page - 3 - gI---�'ENI>A ]�)ENNIS renda Dennis, City Secretar I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2018. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Councilmember Sca0iola — Place 5 Main Street Committee Interview Committee for Boards and Commissions - Alternate Hal. Baldwin Scholarship Committee Schertz - Seguin Local Government Corporation — Alternate Cibolo Valley Local Government Corporation - Alternate Councilmember Davis— Place 1 Councilmember Gutierrez — Place 2 Audit Committee Audit Committee Schertz Housing Authority Board Investment Advisory Committee Interview Committee for Boards and Commissions Main Street Committee - Chair Councilmember Larson — Place 3 Councilmember Edwards — Place 4 Main Street Committee — Vice Chair Interview Committee for Boards and Commissions Investment Advisory Committee Cibolo Valley Local Government Corporation Main Street Committee Councilmember Kiser — Place 6 Councilmember Crawford — Place 7 Schertz Animal. Services Advisory Commission Schertz - Seguin Local Government Corporation Audit Committee Interview Committee for Boards and Commissions TIRZ II Board 04 -24 -2018 City Council Agenda Page - 4 - Quarterly t t t Schertz, Texas MY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) �t AS O M rcth 1 s 2018 80 7 q 7 - 2018 170,200.00 CURRENT CURRENT Y -T D BUDGET BUDGET Y-T -D AC'TUAL ENCUMBR BALANCE 50% OF BUDGET General Fund, 101 Total Expenditures 170,200.00 44,327.84 2,667.44 123,204.72 Total Revenues 31,424,058.43 21,665,629.71 (190.00) 10,686,014.22 65.99% Total General Government 6,723,104.19 3,226,319.04 432,317.11 3,064,468.04 54.42% Total Public Safety 13,565,601.59 6,393,852.08 297,099.73 6,874,649.78 49.32% Total Public Environment 1,353,192.00 563,793.25 159,852.30 629,546.45 53.48% Total Parks & Recreation 1,946,281.81 650,699.63 93,297.39 1,202,284.79 3823% Total Cultural 921,998.00 478,512.77 11,478.48 432,006.75 53.14% Total Health 901,147.00 294,611.51 29,885.25 576,045.24 36.01% Total Internal Services 5,696,878.40 2,518,766.41 237,573.65 2,961,310.14 48.38% Total Misc & Projects 315,855.00 129,824.13 72,202.15 113,828.72 63.96% Total Expenditures 31,424,057.99 14,256,378.82 1,333,706.06 15,854,139.91 49.61% Revenue Over(Under) Expenditures 0.44 7,409,250.89 23,138,974.00 10,675,140.46 604,520.47 11,859,313.07 General Fund, 101 Total Cash in Bank & Investments Revenue Over(Under) Expenditures 17,901,647.48 (486,304.00) 577,169.92 Total Revenues 170,200.00 33,651.43 (40.00) 136,628.57 19.72% Total Expenditures 170,200.00 44,327.84 2,667.44 123,204.72 27.61% Revenue Over(Under) Expenditures 0.00 (10,676.41) Special Events Fund, 106 Total Cash in Bank & Investments 73,849.70 Peg Fund, 110 Total Revenues 200,000.00 21,430.96 - 178,569.04 10.72% Total Expenditures 200,000.00 0.00 - 200,000.00 0.00% Revenue Over(Under) Expenditures 0.00 21,430.96 Peg Fund, 110 Total Cash in Bank & Investments 638,506.06 Water & Sewer, 202 Total Revenues 22,652,670.00 11,252,310.38 - 11,400,359.62 49.67% Total Expenditures 23,138,974.00 10,675,140.46 604,520.47 11,859,313.07 48.75% Revenue Over(Under) Expenditures (486,304.00) 577,169.92 Water & Sewer, 202 Total Cash in Bank & Investments 7,528,583.21 CH'Y OF SCHERTZ REVENUE AND EXPENSE REPORT(U?',IAUDITIED) Quarterly Statement AS OFAIlarch, 31st, 2018 2017 - 2018 Schell Texas CURRENT CURRENT Y-T-D BUDr,'7ET 50% OF BUDGET Y-T-D ACTUAL, ENCUMBR BAI.ANCE BUDGET EMS, 203 Total Revenues 9,020,712.72 4,518,107.55 (65,00) 4,502,670.17 50.09% Total Expenditures 9,007,172.81 4,314,849.11 747,515.04 3,944,808.66 56.20% Revenue Over(Under) Expenditures 13,539.91 203,258.44 EMS, 203 Total Cash in Bank & Investments 386,853.52 Drainage, 204 Total Revenues 2,763,927.00 762,979.57 - 2,000,947.43 27.60% Total Expenditures 2,933,927.00 661,193.07 1,042.98 2,271,690.95 22.57% Revenue Over(Under) Expenditures (170,000.00) 101,786.50 Drainage, 204 Total Cash in Bank & Investments 1,124,713.32 Hotel Tax, 314 Total Revenues 563,650.00 181,895.81 - 381,754.19 32.27% Total Expenditures 322,836.00 102,740.86 25,712.16 194,382.98 39.79% Revenue Over(Under) Expenditures 240,814.00 79,154.95 Hotel Tax, 314 Total Cash in Bank & Investments 1,549,480.15 Park, 317 Total Revenues 239,829.69 26,758.68 - 103,241.32 20.58% Total Expenditures 239,829.69 59,139.06 107,672.88 73,017.75 69.55% Revenue Over(Under) Expenditures 0.00 (32,380.38) Park, 317 Total Cash in Bank & Investments 335,430.81 Tree Mitigation, 319 Total Revenues 157,000.00 35,664.87 121,335.13 22.72% Total Expenditures 157,000.00 2,443.00 154,557.00 1.56% Revenue Over(Under) Expenditures 0.00 33,221.87 Tree Mitigation, 319 Total Cash in Bank & Investments 340,748.36 Capital Recovery Water, 411 Total Revenues 1,140,200.00 874,579.90 265,620.10 76.70% Total Expenditures 256,000.00 1'000.00 255,000.00 0.39% [Revenue Over(Under) Expenditures 884,200.00 873,579.90 lCapital Recovery Water, 411 Total Cash in Bank & Investments 5,718,942.31 Quarterly Statement Sc hertz, Texas XXXXXXXXXYXX CH'Y OF SCHERTZ REVENUE AND EXPENSE REPORT(WIMUDITMD) AS OFAIlarch, 31st, 01 .K;F ; 'fi'fi'frKK YX K'Y x its 2017 2018 {x+v ktxi e3,i >:v' d4rX .4 .4 .4 8t tt 1 :.:Si 6,363,367.26 CURRENT CURRENT Y -T -D BUDr,'7E BUDGET Y T -D ACTUAL, ENCUMBR BAI ANCE 50% OF BUDGET Capital Recovery Sewer, 421 6,994,532.00 1 1 - 1,377,417.92 80.31 % Total Revenues 949,850.00 496,607.29 - 453,242.71 5228% Total Expenditures 695,200.00 3,179.23 - 692,020.77 0.46% Revenue Over(Under) Expenditures 254,650.00 493,428.06 Capital Recovery Sewer, 421 Total Cash in Bank & Investments 6,096,970.49 2,137,855.95 - 1,945,017.05 49.63% Total Revenues 6,994,532.00 6,363,367.26 - 631,164.74 90.98% Total Expenditures 6,994,532.00 5,617,114.08 - 1,377,417.92 80.31 % Revenue Over(Under) Expenditures 0.00 746,253.18 1 &S, 505 Total Cash in Bank & Investments 2,196,335.31 SED Corporation, 620 Total Revenues 4,307,873.00 2,137,855.95 - 1,945,017.05 49.63% Total Expenditures 2,434,865.00 1,066,275.75 282.90 1,368,306.35 43.80% Revenue Over(Under) Expenditures 1,873,008.00 1,071,580.20 SED Corporation, 620 Total Cash in Bank & Investments 15,400,624.60 Total Cash in Bank & Investments 59,292,685.32 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Taxes 19,581,110.00 7,430,054.46 14,470,014.51 15,767,851.10 - 3,813,258.90 80.53% Franchises 2,229,264.43 497,712.96 1,000,904.64 1,085,304.92 - 1,143,959.51 48.68% Permits 1,402,956.00 593,580.20 927,395.50 1,118,226.24 - 1,212,125.26 13.60% Licenses 51,160.00 17,197.50 34,207.50 31,000.00 - 20,160.00 60.59% Fees 2,126,546.00 678,663.49 1,274,931.49 1,205,021.15 (190.00) 921,714.85 56.66% Fines 20,000.00 6,783.64 11,279.78 11,964.08 - 8,035.92 59.82% Inter - Jurisdictional 873,008.00 263,512.48 431,152.43 399,434.46 - 473,573.54 45.75% Fund Transfers 4,484,614.00 769,914.66 1,207,877.48 1,539,829.20 - 2,944,784.80 34.34% Miscellaneous 655,400.00 317,336.98 273,731.05 506,998.56 - 148,401.44 77.36% TOTAL REVENUES 31,424,058.43 10,574,756.37 19,631,494.38 21,665,629171 (190!.00) 10,686,014.22 65.99% EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL Personnel Services 34,699.00 8,203.39 14,856.59 17,574.26 14.40 17,110.34 50.69% Supplies 1,050.00 62.91 136.78 62.91 - 987.09 5.99% City Support Services 41,393.00 6,067.60 33,581.20 17,256.97 216.05 23,919.98 42.21% Utility Services 641.47 148.28 - 267.48 49.45 324.54 49.41% Operations Support 500.00 - 336.04 29.00 19.99 451.01 9.80% Staff Support 28,868.53 9,645.15 18,653.89 21,926.49 103.24 6,838.80 76.31% Operating Equipment - 723.00 - - - 0.00% TOTAL CITY COUNCIL 107,152.00 24,127.33 68,287.50 57,117.11 403.13 49,631.76 53.68 %< CITY MANAGER Personnel Services 1,088,445.00 452,044.12 488,617.66 765,122.93 - 323,322.07 70.30% Supplies 2,000.00 188.71 548.92 440.50 - 1,559.50 22.03% City Support Services 12,674.32 4,939.93 4,989.85 4,939.93 - 7,734.39 38.98% Utility Services - 305.51 65.99 575.28 - (575.28) 0.00% Staff Support 27,060.68 7,295.96 8,646.18 10,986.99 997.62 15,076.07 44.29% TOTAL CITY MANAGER 1,130,180.00 464,774.23 502,868'.60 782,065.63 997:62 347,116.75 69.29 %s CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET MUNICIPAL COURT Personnel Services 288,987.00 68,937.94 139,829.65 152,679.33 - 136,307.67 52.83% Supplies 2,000.00 200.43 442.35 558.20 - 1,441.80 27.91% City Support Services 1,000.00 - 37.78 157.86 - 842.14 15.79% Operations Support 3,250.00 69.00 - 69.00 - 3,181.00 2.12% Staff Support 8,510.00 560.67 978.13 2,053.31 160.16 6,296.53 26.01% Court Support 700.00 102.00 186.00 102.00 - 598.00 14.57% Professional Services 67,960.00 13,306.71 28,150.00 28,306.71 12,400.00 27,253.29 59.90% Maintenance Services 3,000.00 500.00 1,470.00 1,000.00 2,000.00 - 100.00% Operating Equipment - - 39.02 - - - 0.00% TOTAL MUNICIPAL COURT 375,407.00 83,676.75 171,132.93 184,926.41 14,560.16 175,920.43 53.14% CUSTOMER RELATIONS -311 Personnel Services 115,904.00 26,857.81 56,650.70 61,026.02 - 54,877.98 52.65% Supplies 150.00 12.53 40.30 68.93 - 81.07 45.95% Staff Support 815.00 - 99.00 - - 815.00 0.00% Operating Equipment 600.00 554.62 - 554.62 - 45.38 92.44% TOTAL CUSTOMER RELATIONS -311 117,469.00 27,424.96 56,790.00 61,649.57 - 55,819.43 52.48% PLANNING & ZONING Personnel Services 202,011.00 49,124.17 90,953.26 104,142.97 - 97,868.03 51.55% Supplies 3,300.00 64.88 270.49 199.06 - 3,100.94 6.03% Operations Support 150.00 7.20 13.50 7.20 - 142.80 4.80% Staff Support 25,490.00 2,817.92 3,553.79 3,827.92 520.00 21,142.08 17.06% Professional Services 100.00 - 89 - 100.00 0.00% Operating Equipment 250.00 - - - - 250.00 0.00% TOTAL PLANNING & ZONING 231,301.00 52,014.17 94,880.04 108,177.15 520.00 122,603.85 46.99% LEGAL SERVICES Operations Support 5,000.00 355.45 559.66 687.29 - 4,312.71 13.75% Professional Services 155,000.00 35,162.63 28,715.18 46,802.11 - 108,197.89 30.19% TOTAL LEGAL SERVICES 160,000.00 35,518:08 29,274 84 47,489,40 - 112,510.60 29.68% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET CITY SECRETARY Personnel Services 177,703.00 43,371.22 85,895.44 94,244.05 - 83,458.95 53.03% Supplies 1,050.00 284.67 786.81 616.86 - 433.14 58.75% City Support Services 8,500.00 - 2,025.03 2,059.17 - 6,440.83 24.23% Operations Support 100.00 47.00 - 47.00 - 53.00 47.00% Staff Support 6,650.00 1,192.35 2,430.44 2,156.98 - 4,493.02 32.44% TOTAL CITY SECRETARY 194,003.00 44,895.24 91,137.72 99,124.06 - 94,878.94 51.09% NON - DEPARTMENTAL City Support Services 764,092.19 57,407.44 276,441.94 284,453.40 101,946.15 377,692.64 50.57% Operations Support 154,500.00 33,171.91 11,395.15 69,996.73 1,560.84 82,942.43 46.32% Staff Support 320.00 - 165.50 80.00 - 240.00 25.00% City Assistance 1,741,562.00 584,963.75 739,817.78 720,318.28 278,162.50 743,081.22 57.33% Professional Services 44,635.00 9,429.67 27,559.93 30,398.65 29,689.00 (15,452.65) 134.62% Fund Chrgs /Transfrs -Spec Events Fnd 93,733.00 - - - - 93,733.00 0.00% TOTAL NON- DEPARTMENTAL 2,798,842.19 684,972.77 1,055,380.30 1,105,247.06 411,358.49 1,282,236.64 54.19 %ii CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET PUBLIC AFFAIRS Personnel Services 283,164.00 64,529.38 131,924.42 145,094.37 - 138,069.63 51.24% Supplies 2,000.00 349.54 544.74 798.34 - 1,201.66 39.92% Operations Support 29,450.00 5,312.19 5,219.90 6,807.49 600.00 22,042.51 25.15% Staff Support 3,730.00 521.74 699.00 670.74 960.00 2,099.26 43.72% Professional Services - - 22,900.00 - - - 0.00% TOTAL PUBLIC AFFAIRS 31!8,344.00 70,712.85 161,288.06 153,370.94 1,560.00 163,41106 48.67 %` RECORDS MANAGEMENT Personnel Services 53,654.00 11,109.30 22,246.83 22,500.59 - 31,153.41 41.94% Supplies 100.00 - 31.22 - - 100.00 0.00% Staff Support 355.00 - - - 179.00 176.00 50.42% Professional Services 12,000.00 2,335.13 4,712.55 4,403.22 7,596.78 36.69% TOTAL RECORDS MANAGEMENT - 66,109.00 13,444.43 26,990.60 26,903,81 179.00 39,026.19 40.97 %' SCHERTZ MAGAZINE Personnel Services 123,853.00 30,102.05 64,488.88 63,669.39 - 60,183.61 51.41% Supplies 200.00 - 29.49 - - 200.00 0.00% Opperations Support 2,600.00 953.92 - 953.92 338.81 1,307.27 49.72% Staff Support 3,330.00 1,390.19 496.00 1,390.19 85.00 1,854.81 44.30% Professional Services 255,500.00 60,300.59 127,436.55 132,936.93 - 122,563.07 52.03% Fund Charges /Transfers 10,000.00 - - - 10,000.00 0.00% TOTAL SCHERTZ MAGAZINE 395,483.00 92,746.75 192,450.92 198,950.43 423.81 196,108.76 50.41 %` ENGINEERING Personnel Services 589,714.00 142,858.85 190,153.77 309,267.19 - 280,446.81 52.44% Supplies 1,620.00 181.92 124.96 246.36 38.00 1,335.64 17.55% City Support Services 650.00 - - - 650.00 - 100.00% Utility Services 3,500.00 579.35 282.14 988.09 - 2,511.91 28.23% Operations Support - - 35.98 47.70 - (47.70) 0.00% Staff Support 11,475.00 1,138.17 772.79 1,415.68 585.00 9,474.32 17.44% Professional Services 51,967.00 2,742.50 27,986.40 2,652.50 - 49,314.50 5.10% Rental /Leasing - - 2,824.47 - - - 0.00% Operating Equipment 400.00 - - - - 400.00 0.00% TOTAL ENGINEERING 659,326.00 147, 500.79 222,180.51 314,617.52 1,273.00 343,435.48 47.91% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET GIS Personnel Services 161,063.00 38,393.29 74,312.44 84,482.66 - 76,580.34 52.45% Supplies 1,740.00 208.47 - 208.47 - 1,531.53 11.98% Staff Support 4,600.00 946.92 931.80 946.92 - 3,653.08 20.59% Rental /Leasing 2,085.00 520.95 868.25 1,041.90 1,041.90 1.20 0.00% TOTAL GIS'i 169,488.00 40,069:63 76,112:49 86,679.95 1,041.90 81,76615 51.76 %' TOTAL GENERAL GOVERNMENT 6,723,104.19 1,781,877.98 2,748,774.51 3,226,319.04 432,317.11 3,064,468.04 54.42% PUBLIC SAFETY POLICE Personnel Services 6,429,458.00 1,406,48330 2,875,235.95 3,140,798.94 - 3,288,659.06 48.85% Supplies 65,446.80 28,090.35 19,710.25 30,715.33 2,499.38 32,232.09 50.75% City Support Services 21,500.00 - 21,294.42 24,229.52 - (2,729.52) 112.70% Utility Services 111,957.00 18,028.28 30,114.51 31,283.81 - 80,673.19 27.94% Operations Support 7,935.00 550.00 1,443.75 814.25 1,836.16 5,284.59 33.40% Staff Support 148,758.43 22,011.29 26,783.05 43,994.61 6,551.14 98,212.68 33.98% City Assistance 13,222.00 3,154.40 6,462.67 4,421.62 79.98 8,720.40 34.05% Professional Services 49,948.00 13,262.10 27,518.37 25,272.41 5,147.50 19,528.09 60.90% Maintenance Services 57,645.00 17,548.49 20,905.48 24,293.49 - 33,351.51 42.14% Rental /Leasing - - 44,219.48 - - - 0.00% Operating Equipment 56,923.80 21,455.67 85,219.48 21,455.67 4,026.70 31,441.43 44.77% Capital Outlay 552,317.56 9,872.09 - 262,196.48 155,366.38 134,754.70 75.60% TOTAL POLICE 7,515,111.59 1,540,455.97 3,158,907:41 3;609,476:13 175,507.24 3;730,12822 50.36% FIRE RESCUE Personnel Services 4,186,534.00 913,475.00 1,713,834.73 2,027,926.35 - 2,158,607.65 48.44% Supplies 19,550.00 2,996.69 2,779.66 3,670.79 649.68 15,229.53 22.10% Utility Services 52,300.00 9,994.16 19,492.56 16,628.08 250.70 35,421.22 32.27% Operations Support 550.00 58.00 - 58.00 - 492.00 10.55% Staff Support 167,875.00 58,892.57 84,007.78 82,643.99 7,431.58 77,799.43 53.66% City Assistance 20,000.00 2,510.73 2,557.85 3,592.92 - 16,407.08 17.96% Professional Services 33,500.00 - - 4,900.00 18,525.00 10,075.00 69.93% Maintenance Services 73,000.00 9,457.94 12,287.94 9,927.83 2,590.46 60,481.71 17.15% Other Costs - - - 102.05 - (102.05) 0.00% Rental/Leasing 23,500.00 3,950.82 8,014.01 8,014.01 7,901.64 7,584.35 67.73% Operating Equipment 107,800.00 4,039.32 37,169.32 16,850.23 10,978.08 79,971.69 25.81% Capital Outlay 97,000.00 34,880.40 37,207.23 34,880.40 34,615.00 27,504.60 71.64% TOTAL FIRE RESCUE 4,781,609.00 1,040,255.63 1,917,351.08 2;209,194165 82,942.14 2,489,472.21 47.94 %i' CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET INSPECTIONS Personnel Services 633,629.00 143,246.83 274,618.20 312,957.23 - 320,671.77 49.39% Supplies 4,100.00 116.76 1,622.72 603.66 182.48 3,313.86 19.17% Utility Services 5,000.00 920.98 1,231.27 1,779.71 - 3,220.29 35.59% Operations Support 2,000.00 310.00 968.51 523.00 - 1,477.00 26.15% Staff Support 28,180.00 2,323.98 6,820.89 4,266.06 157.93 23,756.01 15.70% Professional Services 100,000.00 43,590.00 85,750.00 64,190.00 35,810.00 - 100.00% Operating Equipment 5,500.00 4,014.09 - 4,014.09 - 1,485.91 72.98% TOTAL INSPECTIONS 778,409.00 194,522.64 371,011.59 388,333.75 36,150.41 353,924.84 54.53% MARSHAL'S OFFICE Personnel Services 451,997.00 79,694.75 228,072.76 176,741.85 - 275,255.15 39.10% Supplies 3,475.00 2,346.93 1,219.59 2,619.70 - 855.30 75.39% Utility Services 8,500.00 1,344.11 2,381.55 2,343.97 - 6,156.03 27.58% Operations Support 1,000.00 - - - 109.96 890.04 11.00% Staff Support 11,900.00 1,311.57 1,148.11 1,599.51 2,145.03 8,155.46 31.47% City Assistance 3,750.00 - - - - 3,750.00 0.00% Maintenance Services 5,100.00 1,000.00 800.00 1,000.00 156.00 3,944.00 22.67% Operating Equipment 4,750.00 2,542.52 17,483.79 2,542.52 88.95 2,118.53 55.40% TOTAL MARSHAL'S OFFICE 490,472.00 88,239.88 251,105.80 186,847.55 2,499.94 301,124.51 38.61 %? TOTAL PUBLIC SAFETY 13,565,601.59 2,863,474.12 5,698,375.88 6,393,852.08 297,099.73 6,874,649.78 49.32°la'' CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET PUBLIC ENVIRONMENT PARKS DEPARTMENT STREETS Personnel Services 526,297.00 111,207.91 243,442.61 242,188.15 - Personnel Services 783,442.00 181,560.93 65,550.00 367,242.28 404,111.35 33,484.66 - 379,330.65 51.58% City Support Services Supplies 66,850.00 23,767.54 2,625.30 16,304.74 38,390.09 2,954.56 Utility Services 25,505.35 61.85% 101,933.37 Utility Services 149,200.00 41,041.39 36.94% 65,541.72 68,377.14 500.00 551.40 80,322.86 46.16% 121.03 Staff Support 11,250.00 3,281.19 3,389.82 4,465.47 4,612.23 962.79 - 6,637.77 41.00% 137,500.00 Professional Services 15,750.00 7,937.00 5,967.52 5,037.50 7,937.00 Maintenance Services - 7,813.00 50.39% 12,978.31 Maintenance Services 85,000.00 79.28% - 21,032.94 - 19,023.40 - 85,000.00 0.00% 93.74% Rental /Lease 4,000.00 2,615.32 4,924.13 259.00 2,895.32 (4,825.05) - 1,104.68 72.38% 8,100.00 Operating Equipment 15,300.00 4,209.74 591.78 1,515.99 4,209.74 1,100,329.81 - 11,090.26 27.51% 87,875.09 Capital Outlay 222,400.00 28,498.50 5,300.00 33,260.38 156,397.74 32,741.88 85.28% Supplies TOTAL STREETS 1,353,192.00 292,911.61 5,756.13 486,699.64 563,793.25 159,852.30 Utility Services 629,546.45 53.48% 11,633.67 TOTAL PUBLIC ENVIRONMENT 1,353,192.00 292,911.61 486,699.64 563,793.25 159,852.30 629,546.45 53.48% PARKS & RECREATION PARKS DEPARTMENT Personnel Services 526,297.00 111,207.91 243,442.61 242,188.15 - 284,108.85 46.02% Supplies 65,550.00 19,748.69 10,107.09 33,484.66 4,887.29 27,178.05 58.54% City Support Services 10,357.81 2,047.30 5,575.93 2,625.30 1,084.53 6,647.98 35.82% Utility Services 222,000.00 56,923.68 101,933.37 82,006.71 - 139,993.29 36.94% Operations Support 1,000.00 878.97 551.40 878.97 - 121.03 87.90% Staff Support 9,850.00 3,389.82 5,327.31 4,492.63 962.79 4,394.58 55.38% Professional Services 137,500.00 1,290.00 39,439.95 20,780.00 5,967.52 110,752.48 19.45% Maintenance Services 17,000.00 7,673.30 15,133.44 12,978.31 500.00 3,521.69 79.28% Rental /Leasing 29,675.00 9,701.96 19,023.40 18,759.44 9,057.48 1,858.08 93.74% Operating Equipment 10,100.00 5,450.57 4,924.13 5,639.25 9,285.80 (4,825.05) 147.77% Capital Outlay 71,000.00 8,100.00 - 14,278.54 56,129.68 591.78 99.17% TOTAL PARKS DEPARTMENT 1,100,329.81 226, 412.20 445,458563 438,111.96 87,875.09 574,342.76 47.80 %? SWIM POOL Supplies 21,100.00 3,93534 7,823.77 5,756.13 133.03 15,210.84 27.91% Utility Services 21,000.00 4,189.97 11,633.67 5,313.74 - 15,686.26 25.30% Maintenance Services 651,878.00 59,878.31 106,500.17 144,747.43 1,866.55 505,264.02 22.49% TOTAL SWIM POOL 693,978.00 68,003,62 125,957.61 155,817,30 1,999.58 536,161.12 22.74% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET EVENT FACILITIES Personnel Services 60,584.00 14,239.41 28,808.48 30,174.73 - 30,409.27 49.81% Supplies 4,500.00 503.86 1,544.64 1,817.54 655.97 2,026.49 54.97% Utility Services 52,600.00 8,993.23 17,113.84 15,418.20 - 37,181.80 29.31% Operations Support 10,700.00 3,800.00 1,102.53 3,814.59 - 6,885.41 35.65% Staff Support 2,090.00 290.54 1,305.48 320.54 - 1,769.46 15.34% Operating Equipment 21,500.00 4,539.80 (1,850.61) 5,224.77 2,766.75 13,508.48 37.17% TOTAL EVENT FACILITIES ` 151,974.00 32,366.84 48,024.36 56,770.37 3,422.72 91,780.91 39.61 %' TOTAL PARKS &?RECREATION 1,946,281.81 326,782.66 619,440.60 650,699.63 93,297.39 1,202,284.79 3823% CULTURAL LIBRARY Personnel Services 728,148.00 176,147.87 341,691.56 385,341.56 - 342,806.44 52.92% Supplies 15,500.00 910.43 5,645.78 3,301.50 2,064.44 10,134.06 34.62% Utility Services 55,500.00 10,646.26 12,856.93 17,258.13 - 38,241.87 31.10% Operations Support 4,200.00 2,117.97 879.95 2,599.95 31.98 1,568.07 62.67% Staff Support 7,375.00 1,203.85 1,705.73 2,331.46 1,539.95 3,503.59 52.49% Professional Services 2,275.00 - 2,252.00 2,318.00 - (43.00) 101.89% Maintenance Services 1,500.00 - - - - 1,500.00 0.00% Operating Equipment 107,500.00 31,178.61 53,644.35 65,362.17 7,842.11 34,295.72 68.10% TOTAL LIBRARY 921,998.00 222,204.99 418,676.30 478,512.77 11,478.48 432,006.75 53.14 %` TOTAL CULTURAL 921,998.00 222,204.99 418,676'.30 478,512`.77 11,478'_48 432,006.75 53.14°% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET HEALTH ANIMAL SERVICES Personnel Services 338,061.00 68,410.55 157,088.19 145,141.00 - 192,920.00 42.93% Supplies 33,380.00 7,361.81 13,049.89 15,442.37 554.33 17,383.30 47.92% City Support Services 3,500.00 675.68 2,052.13 675.68 - 2,824.32 19.31% Utility Services 54,500.00 11,026.47 19,739.35 16,498.73 - 38,001.27 30.27% Operations Support 1,000.00 - 690.00 256.07 - 743.93 25.61% Staff Support 10,750.00 1,212.00 1,983.61 2,364.60 327.88 8,057.52 25.05% City Assistance 18,500.00 3,886.18 5,886.43 6,512.27 - 11,987.73 35.20% Professional Services 24,500.00 2,914.91 7,021.26 7,531.01 255.00 16,713.99 31.78% Maintenance Services 43,380.00 800.00 7,189.52 1,775.00 - 41,605.00 4.09% Operating Equipment 31,000.00 84.97 1,510.66 334.97 - 30,665.03 1.08% Capital Outlay 62,000.00 - 27,870.00 - - 62,000.00 0.00% TOTAL ANIMAL SERVICES 620,571.00 96,372.57 244,081.04 196,531.70 1,137121 422,902.09 31.85 %?' ENVIRONMENTAL HEALTH Personnel Services 218,926.00 35,166.14 85,556.17 88,203.06 - 130,722.94 40.29% Supplies 3,095.00 228.99 312.56 284.95 188.50 2,621.55 15.30% Operations Support 1,800.00 - 43.29 76.00 174.00 1,550.00 13.89% Staff Support 7,350.00 450.07 2,353.49 2,279.26 409.54 4,661.20 36.58% City Assistance 1,000.00 - 201.47 94.80 - 905.20 9.48% Professional Services 5,500.00 2,525.00 176.00 2,525.00 2,150.00 825.00 85.00% Maintenance Services 15,000.00 925.00 2,485.00 2,950.00 221.00 11,829.00 21.14% Operating Equipment 2,300.00 1,666.74 433.44 1,666.74 - 633.26 72.47% Capital Outlay 25,605.00 - - 25,605.00 - 100.00% TOTAL ANIMAL SERVICES 280,576.00 40,961.94 91,561.42 98,079.81 28,748.04 153,748.15 45.20°/% TOTAL HEALTH ' 901,147.00 137,334.51 335,642.46 294,611`.51 29,885:25 576,650.24 36.01% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET INTERNAL SERVICE INFORMATION TECHNOLOGY Personnel Services 539,540.00 137,891.68 215,740.40 276,956.60 - 262,583.40 51.33% Supplies 7,100.00 1,906.20 1,625.50 6,005.25 193.08 901.67 87.30% City Support Services 1,043,327.40 188,118.59 235,706.88 293,149.29 2,771.30 747,406.81 28.36% Utility Services 210,474.00 50,018.69 91,135.76 89,560.17 6,872.14 114,041.69 45.82% Staff Support 40,000.00 2,735.47 15,589.70 16,903.19 1,827.31 21,269.50 46.83% Professional Services 16,000.00 - - - - 16,000.00 0.00% Maintenance Services 14,692.00 680.07 4,772.38 1,629.52 - 13,062.48 11.09% Rental /Leasing - - 22,193.43 - - - Operating Equipment 251,860.00 104,099.88 115,438.86 136,384.07 10,127.36 105,348.57 58.17% TOTAL INFORMATION TECHNOLOGY 2,122,993.40 485, 450.58 702,202.91 820,588`.09 21,791:19 1,280,614.12 39.68 %' HUMAN RESOURCES Personnel Services 353,475.00 94,816.62 150,218.19 204,786.68 - 148,688.32 57.94% Supplies 1,000.00 167.23 188.08 246.22 134.96 618.82 38.12% Human Services 74,500.00 17,618.28 24,303.45 26,021.03 16,073.70 32,405.27 56.50% City Support Services 204.36 - - 204.36 - - 100.00% Utility Services 455.88 151.96 - 227.94 227.94 50.00% Operations Support 9,339.76 112.72 3,146.44 5,968.55 42.50 3,328.71 64.36% Staff Support 15,000.00 936.72 2,268.44 1,335.38 3,458.58 10,206.04 31.96% City Assistance 10,000.00 1,610.00 2,862.00 2,585.00 375.00 7,040.00 29.60% Professional Services 9,600.00 2,459.25 4,968.50 4,693.50 4,468.50 438.00 95.44% Operating Equipment 1,000.00 67.80 - - 1,000.00 0.00% TOTAL HUMAN RESOURCES 474,575.00 117,872.78 188,022.90 246,068.66 24,553.24 203,953.10 57.02% FINANCE Personnel Services 584,989.00 115,900.94 272,522.50 285,351.20 - 299,637.80 48.78% Supplies 4,160.00 906.03 2,803.48 1,879.91 - 2,280.09 45.19% City Support Services - 138.00 - 138.00 - (138.00) 0.00% Operations Support 2,155.00 - 1,880.66 - - 2,155.00 0.00% Staff Support 9,495.00 - 1,015.00 2,269.26 2,294.06 4,931.68 48.06% Professional Sevices 31,970.00 8,753.00 - 16,005.00 - 15,965.00 50.06% Operating Equipment 3,770.00 59.99 - - 3,770.00 0.00% TOTAL FINANCE 636,539.00 125,697.97 278,281`.63 305,643.37 2,294.06 328,601.57 48.38% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET PURCHASING & ASSET MGT 810,968.00 172,067.84 378,983.61 375,569.01 - 435,398.99 46.31% Supplies Personnel Services 207,405.00 49,391.49 72,878.55 108,428.62 47,189.34 - 98,976.38 52.28% Supplies 1,050.00 32.61 104.82 113.21 26.00 Operation Support 910.79 13.26% Utility Services 250.00 48.40 61.50 95.02 Staff Support - 154.98 38.01% Operations Support 150.00 - 26.35 - 24.95 6,204.40 125.05 16.63% Staff Support 6,600.00 1,442.74 1,370.52 2,102.74 63.95 178,823.66 4,433.31 32.83% City Assistance 3,000.00 105.00 765.00 172.00 67.00 3,823.34 2,761.00 7.97% Capital Outlay 29,000.00 - - - 28,058.22 1,760.03 941.78 96.75% TOTAL PURCHASING & ASSET MGT 247,455.00 51,020.24 75,206.74 110,911` >.59 28,240:92 33,683.56 108,303.29 56.23°/x' FLEET SERVICE 350,010:63 680,302.54 699,611.53 94,034.01 659,537.46 54.61 %< TOTAL INTERNAL SERVICE 5,696,878.40 Personnel Services 337,173.00 71,141.70 163,218.06 158,304.54 48.38 %' - 178,868.46 46.95% Supplies 161,500.00 28,236.08 88,794.21 62,487.43 8,340.81 90,671.76 43.86% City Support Services 6,500.00 - 2,354.40 2,826.44 - 3,673.56 43.48% Utility Services 7,000.00 2,007.71 3,255.73 3,426.76 - 3,573.24 48.95% Operations Support 200.00 - 59.69 - - 200.00 0.00% Staff Support 19,810.00 1,850.68 3,570.70 5,629.69 536.40 13,643.91 31.13% Maintenance Services 132,750.00 40,464.19 85,410.20 101,971.45 1,634.60 29,143.95 78.05% Operating Equipment 8,200.00 - 3,122.74 1,296.86 - 6,903.14 15.82% Capital Outlay 89,000.00 - - - 56,149.22 32,850.78 63.09% TOTAL FLEET SERVICE 762,13100 143,700.36 349,785`.73 335,94117 66,661.03 359,528.80 52.83% FACILITY SERVICES Personnel Services 810,968.00 172,067.84 378,983.61 375,569.01 - 435,398.99 46.31% Supplies 110,500.00 32,183.57 55,072.39 57,315.53 5,995.13 47,189.34 57.29% Utility Services 159,515.00 41,128.61 57,771.67 65,998.97 - 93,516.03 41.37% Operation Support - 3,972.66 - 10,058.80 10,713.00 (20,771.80) 0.00% Staff Support 14,200.00 2,314.71 7,440.52 3,932.57 498.64 9,768.79 31.21% Professional Services 50,665.12 6,204.40 - 12,191.21 6,646.00 31,827.91 37.18% Maintenance Services 202,334.88 88,806.85 178,823.66 170,722.10 8,867.30 22,745.48 88.76% Rental /Leasing 5,000.00 3,331.99 2,210.69 3,823.34 237.47 939.19 81.22% Operating Equipment 7,000.00 - - - 1,760.03 5,239.97 25.14% Capital Outlay 93,000.00 - - - 59,316.44 33,683.56 63.78% TOTAL BUILDING MAINTENANCE 1,453,183.00 350,010:63 680,302.54 699,611.53 94,034.01 659,537.46 54.61 %< TOTAL INTERNAL SERVICE 5,696,878.40 1,273,752.56 2,273,802.45 2,518,766..41 237,573.65 2,940,538.34 48.38 %' CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2018 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 17 - 2 0 18 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET MISC & PROJECTS CITY ASSISTANCE City's Assistance to Agencies 293,872.00 59,134.19 123,018.85 129,824.13 69,667.15 94,380.72 67.88% TOTAL CITY ASSISTANCE 293,872.00 59,134.19 123,018.85 4129,82413 69,667.15 94,380.72 67.88% COURT - RESTRICTED FUNDS Operating Equipment 21,983.00 - 357.00 - 2,535.00 19,448.00 11.53% TOTAL CITY ASSISTANCE 21,983.00 - 357.00 - 2,535.00 19,448.00 11.53% TOTAL MISC & PROJECTS 315,855.00 59,134.19 123,375:85 129,824.13 72,202 15 113,828.72 63.96 %' TOTAL EXPENDITURES 31,424,057.99 6,957,472.62 12,704,787.69 14,256,378`.82 1,333,706.06 15,833,973.11 49.61% REVENUE OVER(UNDER) EXPEND. 0.44 < 7,409,250'.89 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31, 2018 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Taxes 000-411100 Advalorem Tax - Current 11,726,025.00 5,430,626.24 10,938,496.60 11,614,505.26 - 111,519.74 99.05% 000 - 411200 Advalorem Tax - Delinquent 50,000.00 19,182.01 (15,187.90) 24,272.95 - 25,727.05 48.55% 000 - 411300 Advalorem Tax - P &I 50,000.00 44,846.21 25,957.14 49,596.70 - 403.30 99.19% 000 - 411500 Sales Tax Revenue -Gen Fund 7,711,085.00 1,924,425.04 3,498,360.30 4,057,557.64 - 3,653,527.36 52.62% 000 - 411600 Bingo Tax - - 31.25 11.25 - (11.25) 0.00% 000 - 411700 Mixed Beverage Tax 44,000.00 10,974.96 22,357.12 21,907.30 - 22,092.70 49.79% TOTAL Taxes 19,581,110.00 7,430,054.46 14,470,014.51 15,767,851.10 - 3,813,258.90 80.53% Franchises 000 - 421200 Center Point /Entex Energy 67,793.07 24,379.16 39,113.20 40,586.75 - 27,206.32 59.87% 000 - 421220 City Public Service 946,887.77 210,567.36 390,254.51 442,149.47 - 504,738.30 46.70% 000 - 421240 Guadalupe Valley Elec Co -op 416,134.03 91,256.19 192,834.80 194,571.76 - 221,562.27 46.76% 000 - 421250 New Braunfels Utilities 75,393.90 16,326.20 31,088.73 32,271.44 - 43,122.46 42.80% 000 - 421300 Time Warner -State Franchise 269,019.90 54,350.16 134,749.42 109,373.58 - 159,646.32 40.66% 000 - 421460 AT &T Franchise Fee 191,123.61 49,551.72 90,057.71 102,965.49 - 88,158.12 53.87% 000 - 421480 Other Telecom Franchise 113,964.44 13,803.87 52,345.65 89,305.15 - 24,659.29 78.36% 000 - 421500 Solid Waste Franchise Fee 148,947.71 37,478.30 70,460.62 74,081.28 - 74,866.43 49.74% TOTAL Franchises 2,229,264.43 497,712.96 1,000,904.64 1,085,304.92 - 1,143,959.51 48.68 %' Permits 000 - 431100 Home Occupation Permit 500.00 210.00 420.00 420.00 - 80.00 84.00% 000 - 431205 Building Permit - Residential 573,156.00 152,798.50 267,083.00 342,707.50 - 230,448.50 59.79% 000 - 431210 Building Permit - Commercial 200,000.00 295,192.00 357,333.00 409,516.00 - (209,516.00) 204.76% 000 - 431215 Building Permit - General 150,000.00 35,681.00 81,353.00 79,723.00 - 70,277.00 53.15% 000 - 431300 Mobile Home Permit 300.00 25.00 100.00 50.00 - 250.00 16.67% 000 - 431400 Signs Permit 6,000.00 1,356.00 2,072.00 2,299.00 - 3,701.00 38.32% 000 - 431500 Food Establishmnt Permit 60,000.00 1,325.00 54,530.00 56,865.00 - 3,135.00 94.78% 000 - 431600 Garage Sale Permit 10,500.00 - 4,076.00 2,135.00 - 8,365.00 20.33% 000 - 431700 Plumbing Permit 121,000.00 40,568.00 61,535.00 83,129.70 - 37,870.30 68.70% 000 - 431750 Electrical Permit 61,000.00 18,880.00 30,940.00 37,780.00 - 23,220.00 61.93% 000 - 431800 Mechanical Permit 62,000.00 18,600.00 29,600.00 35,560.00 - 26,440.00 57.35% 000 - 431900 Solicitor /Peddler Permit 1,500.00 390.00 64.50 410.00 - 1,090.00 27.33% 000 - 431950 Animal/Pet Permit 1,000.00 - 15.00 90.00 - 910.00 9.00% 000 - 432000 Cert. of Occupancy Prmt 7,000.00 1,650.00 3,000.00 3,100.00 - 3,900.00 44.29% CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31, 2018 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET 000 - 432100 Security Alarm Permit 36,000.00 11,093.00 19,206.00 20,516.00 - 15,484.00 56.99% 000 - 432300 Grading /Clearing Permit 7,000.00 2,686.00 3,323.00 6,160.36 - 839.64 88.01% 000 - 432400 Development Permit 81,000.00 1,186.70 - 17,490.68 63,509.32 21.59% 000 - 435000 Fire Permit 25,000.00 10,189.00 12,745.00 18,524.00 - 6,476.00 74.10% 000 - 436010 Network Nodes - 1,750.00 - 1,750.00 - (1,750.00) 0.00% TOTAL Permits 1,402,956.00 593,580.20 927,395.50 1,118,226.24 - 284,729:76 13.60% Licenses 000 - 441000 Alcohol Beverage License 8,000.00 687.50 3,277.50 3,625.00 - 4,375.00 45.31% 000 - 441300 Mobile Home License 160.00 - 160.00 40.00 - 120.00 25.00% 000 - 442000 Contractors License 40,000.00 15,700.00 29,150.00 25,850.00 - 14,150.00 64.63% 000 - 444000 Pet License 3,000.00 810.00 1,620.00 1,485.00 - 1,515.00 49.50% TOTAL Licenses 51,160`00 17,197.50 34,207.50 31,000.00 - 20,160.00 60.59% Fees 000 - 451000 Municipal Court Fines 682,252.00 157,874.90 418,673.47 290,466.00 - 391,786.00 42.57% 000 - 451100 Arrest Fee 21,714.00 5,439.31 14,495.39 9,918.42 - 11,795.58 45.68% 000 - 451110 Expunction Fee 120.00 - 90.00 - - 120.00 0.00% 000 - 451200 Warrant Fees 124,000.00 21,196.10 61,086.70 40,528.31 - 83,471.69 32.68% 000 - 451210 Court - Claims & Judgements - - (291.40) - - - 0.00% 000 - 451340 Judicial Fee - City 3,152.00 759.34 2,023.40 1,387.92 - 1,764.08 44.03% 000 - 451400 Traffic Fine Costs TTL 10,265.00 2,501.56 6,925.79 4,618.91 - 5,646.09 45.00% 000 - 451510 Juvenile Case Mgmt Fee 26,352.00 6,338.90 16,872.02 11,596.80 - 14,755.20 44.01% 000 - 451520 Truancy Fee 4,464.00 1,080.13 2,937.17 2,016.94 2,447.06 45.18% 000 - 451600 Technology Fund Fee 21,983.00 5,070.99 13,625.48 9,218.22 - 12,764.78 41.93% 000 - 451700 Security Fee 15,817.00 3,803.21 10,219.12 7,008.59 - 8,808.41 44.31% 000 - 451800 Time Payment Fee - City 9,689.00 1,358.04 3,727.73 2,764.98 - 6,924.02 28.54% 000 - 451850 State Fines 10% Service Fee 20,488.00 - 18,612.49 8,502.14 - 11,985.86 41.50% 000 - 451900 DPS Payment - Local 8,829.00 1,707.87 4,523.33 3,225.21 - 5,603.79 36.53% 000 - 452000 Child Safety Fee 3,810.00 930.32 2,005.71 2,199.65 - 1,610.35 57.73% 000 - 452100 Platting Fees 62,000.00 13,500.00 37,500.00 21,250.00 - 40,750.00 34.27% 000 - 452200 Site Plan Fee 43,500.00 12,000.00 16,000.00 26,500.00 - 17,000.00 60.92% 000 - 452300 Plan Check Fee 463,261.00 242,027.00 351,399.50 417,410.00 - 45,851.00 90.10% 000 - 452320 Tree Mitigation Admin Fee 20,000.00 2,773.80 10,187.70 5,093.40 - 14,906.60 25.47% 000 - 452400 BOA/Zoning Fees 5,000.00 1,500.00 2,000.00 2,000.00 - 3,000.00 40.00% CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31, 2018 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET 000 - 452600 Specific Use /Zone Chng Fee 14,300.00 6,500.00 13,000.00 19,300.00 - (5,000.00) 134.97% 000 - 452710 Zoning Ltr & Dev Rights 1,200.00 300.00 900.00 750.00 - 450.00 62.50% 000 - 453100 Reinspection Fees 90,000.00 30,575.00 55,075.00 64,075.00 - 25,925.00 71.19% 000 - 453110 Swim Pool Inspection Fee 2,600.00 - - - - 2,600.00 0.00% 000 - 453200 Lot Abatement 5,000.00 1,140.00 1,325.50 1,140.00 - 3,860.00 22.80% 000 - 453211 Admin Fee - Inspections 10,400.00 5,000.00 6,200.00 11,400.00 - (1,000.00) 109.62% 000 - 453310 Misc Inspection Fee - 300.00 - 2,000.00 - (2,000.00) 0.00% 000 - 453710 Foster Care 1,000.00 100.00 550.00 450.00 - 550.00 45.00% 000 - 454200 Pool Gate Admission Fee 24,000.00 - - - - 24,000.00 0.00% 000 - 454300 Seasonal Pool Pass Fee 5,000.00 - - - - 5,000.00 0.00% 000 - 456120 Senior Center Meal Fee - - 401.00 401.00 - (401.00) 0.00% 000 - 456500 Haz Mat Fees 5,000.00 - - - - 5,000.00 0.00% 000 - 456600 Fire Re- inspection Fee 1,000.00 100.00 550.00 450.00 - 550.00 45.00% 000 - 456600 Sale of General Fixed Asset - 19,251.61 - 19,251.61 - (19,251.61) 0.00% 000 - 458110 Sale of Merchandise- GovDeal 40,000.00 28,259.97 21,439.30 30,786.06 - 9,213.94 76.97% 000 - 458300 Sale of Property /Auction 3,000.00 - - - - 3,000.00 0.00% 000 - 458400 Civic Center Rental Fees 200,000.00 61,874.25 85,619.00 102,834.00 50.00 97,116.00 51.44% 000 - 458401 Capital Recovery Fee -Civic Cntr 10,000.00 1,820.00 6,560.00 2,120.00 - 7,880.00 21.20% 000 - 458450 North Center Rental Fees 18,500.00 6,080.00 11,862.50 11,835.00 6,665.00 63.97% 000 - 458460 Senior Center Rental 15,000.00 - 6,700.00 - - 15,000.00 0.00% 000 - 458500 Community Center Rental Fees 25,000.00 11,901.00 15,078.00 20,305.50 (150.00) 4,844.50 80.62% 000 - 458550 Pavilion Rental Fees 20,000.00 4,762.50 6,782.50 7,762.50 (90.00) 12,327.50 38.36% 000 - 458560 Chamber of Comm rent 7,800.00 1,950.00 3,900.00 3,900.00 - 3,900.00 50.00% 000 - 458570 Non - Resident SYSA League 10,000.00 3,800.00 - 13,080.00 - (3,080.00) 130.80% 000 - 458650 NonResident User Fee -BVYA 10,000.00 3,000.00 1,500.00 3,000.00 - 7,000.00 30.00% 000 - 458660 BVYA Utility Reimbursement 15,000.00 - 17,985.79 - - 15,000.00 0.00% 000 - 458670 SYSA Utility Reimbursement - 2,582.29 - 2,582.29 - (2,582.29) 0.00% 000 - 458675 Lions Futbol Utility Reimbursement 10,000.00 - 5,860.00 2,344.00 - 7,656.00 23.44% 000 - 458700 Vehicle Impoundment 10,000.00 2,810.00 4,880.00 5,670.00 - 4,330.00 56.70% 000 - 459200 NSF Check Fee 250.00 - 50.00 - - 250.00 0.00% 000 - 459300 Notary Fee 250.00 54.00 90.00 78.00 - 172.00 31.20% 000 - 459400 Maps, Copies, UDC, & Misc F 250.00 5.00 5.00 10.00 - 240.00 4.00% 000 - 459600 Animal Adoption Fee 12,500.00 3,285.00 9,749.00 7,176.00 - 5,324.00 57.41% 000 - 459700 Pet Impoundment Fee 7,000.00 1,800.20 3,109.00 3,682.20 - 3,317.80 52.60% 000 - 459800 Police Reports Fee 5,800.00 1,551.20 3,146.30 2,932.50 - 2,867.50 50.56% TOTAL Fees 2,126,546.00! 678,663.49 1,274,931:49 1,205,021.15 (190.00) 921,714.85 56.66% CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31, 2018 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Fines 000 - 463000 Library Fines 20,000.00 6,783.64 11,279.78 11,964.08 - 8,035.92 59.82% TOTAL Fines 20,000.00 6,783.64 11,279.78 11,964.08 - 8,035.92 59.82% Inter - Jurisdictional 000 - 473100 Bexar Co - Fire 21,077.00 1,756.48 21,077.76 21,077.76 - (0.76) 100.00% 000 - 473200 City of Seguin - Fire Contract 29,231.00 4,871.80 14,615.40 12,179.50 - 17,051.50 41.67% 000 - 473300 Guad Co- Library 218,000.00 108,576.00 126,672.00 126,672.00 - 91,328.00 58.11% 000 - 473400 Randolph AFB - Animal Cntrl 1,200.00 200.00 500.00 200.00 - 1,000.00 16.67% 000 - 474200 Library Services - Cibolo 35,000.00 35,000.00 - 35,001.50 - (1.50) 100.00% 000 - 474210 Library Services -Selma 20,000.00 21,750.00 - 21,750.00 - (1,750.00) 108.75% 000 - 474400 Dispatch Service - Cibolo 166,000.00 - 80,000.00 - - 166,000.00 0.00% 000 - 474600 School Crossing Guard - Bexar 38,000.00 6,005.09 18,085.31 18,347.83 - 19,652.17 48.28% 000 - 474610 School Cross Guard - Guadalupe 38,000.00 9,103.11 17,701.96 17,955.87 - 20,044.13 47.25% 000 - 474620 School Crossing Guard -Coma) 1,500.00 - - - - 1,500.00 0.00% 000 - 474700 School Officer Funding 255,000.00 63,750.00 127,500.00 127,500.00 - 127,500.00 50.00% 000 - 474750 Crime Victim Liaison Agreement 50,000.00 12,500.00 25,000.00 18,750.00 - 31,250.00 37.50% TOTAL Inter - Jurisdictional 873,008.00 263,512.48 431,152.43 399,434.46 - 473,573.54 45.75 %` Fund Transfers 000 - 480000 Indirect Costs - EMS 170,087.00 42,521.72 75,043.50 85,043.40 - 85,043.60 50.00% 000 - 480100 Indirect Costs - Hotel /Motel 67,605.00 16,601.25 33,202.50 33,202.50 - 34,402.50 49.11% 000 - 481000 Transfer In Reserves 1,473,564.00 - - - - 1,473,564.00 0.00% 000 - 485000 Interfund Charge- Drainage 271,430.00 67,857.47 92,212.50 135,714.90 - 135,715.10 50.00% 000 - 486000 Interfund Chrges -Admin W &S 1,344,140.00 336,034.97 593,406.00 672,069.90 - 672,070.10 50.00% 000 - 487000 Interfund Charges -Fleet 344,026.00 86,201.75 198,790.50 172,403.50 - 171,622.50 50.11% 000 - 488000 Interfund Charges -413 441,395.00 220,697.50 215,222.48 441,395.00 - - 100.00% 000 - 489000 Transfer In 107,367.00 - - - - 107,367.00 0.00% 000 - 489620 Contribution - SEDC 265,000.00 - - - - 265,000.00 0.00% TOTAL Fund Transfers 4,484,614.00 769,914.66 1,207,877.48 1;539,829.20 - 2,944,784.80 34.34% CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31, 2018 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Miscellaneous 000 - 491000 Interest Earned 1,500.00 9,060.09 641.12 13,053.64 - (11,553.64) 870.24% 000 - 491200 Investment Income 150,000.00 54,962.29 57,853.69 89,074.84 - 60,925.16 59.38% 000 - 491800 Gain /Loss - 153.32 (6,337.61) (4,690.52) - 4,690.52 0.00% 000 - 491900 Unrealized Gain /Loss (30,000.00) (6,074.37) (11,297.74) (9,470.15) - (20,529.85) 0.00% 000 - 493120 Donations - Public Library 2,500.00 4,440.65 190.65 4,965.80 - (2,465.80) 198.63% 000 - 493400 Donation - Animal Control 15,000.00 3,546.50 9,494.00 10,274.87 - 4,725.13 68.50% 000 - 493401 Donations -A /C Microchip 1,000.00 105.00 130.00 360.00 - 640.00 36.00% 000 - 493402 Donations - Spay &Neuter 1,000.00 87.00 806.50 87.00 - 913.00 8.70% 000 - 493403 Donations - Animal Adoption Trailer - - 102.00 - - - 0.00% 000 - 493404 Donations -TNR Program 500.00 - - - - 500.00 0.00% 000 - 493460 Donations -Parks - 8,000.00 - 8,000.00 - (8,000.00) 0.00% 000 - 493465 Donations - Senior Center - 2,317.37 5,100.36 5,167.90 - (5,167.90) 0.00% 000 - 493502 Donations -PD - - 3,600.00 - - - 0.00% 000 - 493503 Donations -Fire Rescue - 10,000.00 - 10,350.00 - (10,350.00) 0.00% 000 - 494481 LawEnforcemtOfficersStnd &Ed 3,650.00 3,823.43 3,679.47 3,823.43 - (173.43) 104.75% 000 - 494482 Grants - Police, Fire, Gen Fund 5,000.00 2,970.00 4,892.03 2,970.00 - 2,030.00 59.40% 000 - 495100 Mobile Stage Rental Fees - - - 550.00 - (550.00) 0.00% 000 - 497000 Misc Income -Gen Fund 30,000.00 2,299.40 11,582.65 58,117.42 - (28,117.42) 193.72% 000 - 497005 Schertz Magazine Advertising 195,000.00 30,925.00 104,150.00 64,485.00 - 130,515.00 33.07% 000 - 497100 Misc Income - Police 18,500.00 1,102.91 13,285.70 2,088.71 - 16,411.29 11.29% 000 - 497150 Misc Income -Fire Department - - 1,750.00 - - - 0.00% 000 - 497200 Misc Income - Library 5,000.00 1,258.10 2,414.35 2,469.59 - 2,530.41 49.39% 000 - 497210 Misc Income - Library Copier 18,000.00 4,342.19 8,600.85 9,245.60 - 8,754.40 51.36% 000 - 497300 Misc Income - Animal Control - 170.00 390.00 298.75 - (298.75) 0.00% 000 - 497400 Misc Income - Streets Dept. 60,000.00 3,720.00 38,522.55 11,696.10 - 48,303.90 19.49% 000 - 497500 Misc Income -TML Insurance 10,000.00 11,094.95 5,587.95 33,050.83 - (23,050.83) 330.51% 000 - 497550 Misc Income -TML Reimbursemt 20,000.00 509.03 3,852.43 628.14 - 19,371.86 3.14% 000 - 497600 Misc Income - Vending Mach. 2,500.00 535.42 889.84 924.57 - 1,575.43 36.98% 000 - 497610 Misc Income- Muni Court - - - 2,036.40 - (2,036.40) 0.00% 000 - 498000 Reimbursmnt -Gen Fund 35,000.00 (199.84) 1,944.08 1,639.44 - 33,360.56 4.68% 000 - 498100 Reimbursmnt Fire - Training 500.00 - 7.00 - - 500.00 0.00% 000 - 498105 Reimburmnt Police - DEA 5,000.00 - 3,958.75 - - 5,000.00 0.00% 000 - 498110 Reimbursmnt Fire - Emg. Acti -O 100,000.00 161,833.15 3,267.16 179,445.81 - (79,445.81) 179.45% 000 - 498150 Reimbursemnt - Library 5,750.00 6,355.39 4,673.27 6,355.39 - (605.39) 110.53% TOTAL Miscellaneous 655,400.00 317,336.98 273,731 05 506,998.56 - 148,401.44 77.36 %s' TOTAL REVENUES 31,424,058.43, 10,574,756.37 19,631,494.38 21,665,629.71 (190.00) 9,758,618.72 65.99% GENERALFUND CASH IN BANK AND INVESTMENTS AS OF: March 31, 2018 Cash in Bank Claim on Operating Cash Pool- Checking $ 2,123,768.00 Cash in Investments LOGIC Investment - General Fund 13,407,067.88 LOGIC Investment -Equip Replacement 75,394.65 LOGIC Investment -Veh Replacement 508,368.76 LOGIC Investment -Air Condi Replacment 276,658.31 CAPITAL ONE Investment - General Fund 1,363,808.04 Total Cash in Bank & Investments $17,901,647.48 F, 2017-18 OCT 100,310 NOV 505,909 DEC 5,577,660 JAN 3,375,990 FEB 1,936,953 MAR 117,684 APR MAY JUN JUL AUG SEP or 2016-17 --- 2015-16 419,931 -------- 360,300 --------- 328,521 303,202 5,447,189 4,754,503 2,515,077 3,709,486 2,106,927 888,174 120,850 211,253 42,362 50,559 ----34,666 54,867 58,291 27,116 24,344 21,347 16,511 10,866 13,700 8,696 2014-15 357,436 356,940 4,463,962 2,741,991 1,198,153 85,775 44,720 25,398 30,488 49,777 14,839 3,787 2013-14 363,589 538,568 3,641,091 2,726,044 585,058 72,116 16,554 48,791 18,572 20,939 10,460 7,446 Sales Tax - General Fund p p p p p CITY PUBLIC SERVICE 9 11 I?- OCT NOV DEC JAN_ MAR APR MAY JUN JUL AUG ----- - ---- -------------- - ............ ....... ...... ------------ - --- ------------- 2017-18 271,335 - ----- ------- - -FEB -------------- 280,083 ---------- ----------- ---------- ------------- ----- ------ -------- ------- ---------- ------------ --------------------- ----------- ------ _-SEP - - -o' 2016-17 -------------------------------------- ...... 252,947 191,140 213,951 - - -- -------------------------------------- -------------------------------------- -- - - - - 259,517 --------- w 2015-16 237,314 183,530 173,336 178,081 M 2014-15 215,257 - - - - - - - --------------------------------------- I 172,814 - 172,628 227,438 - - - - - ------------------------------------------------------------------------------------------ CITY O F S C H E R TZ REVENUE AND EXPENSE REPORT (UNAUD|TED) AS OF: March 31st, 2018 2017'301D 106-SPECkuL EVENTS FUND CURRENT CURRENT PRIOR CURRENT Yq-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y�-DACTUAL Yq-DACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fund Transfers 73.000.00 - - - - 73.800.00 0.00% MinomUnnooun _86,400J00 12,374.38 3080684 33651.43 (40.00 02,7188.57 34.87% TOTALREVENUES 170,20000 12,374.38 38,866.84 33,651.43 __j80.00 136,628.57 19.72% EXPENDITURE SUMMARY CULTURAL Festival ofAngels 13.000.00 3.585.00 10.912.90 10.566.23 2,433.77 81.28% Employee Appreciation Event 13.000.00 1.474.09 8.085.83 9.807.85 234.74 2.857.41 7725% 4th uf July Jubilee 20.000.00 100.00 100.00 25.800.00 0.38% National Night Out 400.00 - - - - 400.00 0.00% VVi|onohik Walk for Life 20.000.00 2.485.08 3.503.00 2.485.68 020.00 16.894.32 15.53% Schertz Fest 30.000.00 35.00 35.00 820D0 240.00 29.140.00 2.87% SohoUzSweoiheart 31.250.00 5.062.85 3.322.35 5.860.11 880.40 24.388.48 21.82% Hal Baldwin Scholarship 15.050.00 585.00 9.047.17 8.537.61 6.512.39 5073% Other Events _21,500/00 1,586.95 750752 035030 58%2.30 14,567.34 32.24% � TOTAL CULTURAL 170,200 15,514I7 � �27.61g6 TOTAL EXPENDITURES ,,514.��° 43,074.45 `^ 44,327.84 ^��.,204..��s, REVENUE OVER(UNDER) EXPEND - �140. 19 (4,207.61) (10,676.41 13,423.85 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31st, 2018 ******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 ******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 106 - SPECIAL EVENTS FUND CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Fund Transfers 000 - 486100 Transfer In 9,000.00 - - - - 9,000.00 0.00% 000 - 486101 Transfer In - General Fund 64,800.00 - - - - 64,800.00 0.00% TOTAL Fund Transfers 73,800.00 - - - - 73,800.00 0.00% Miscellaneous 000 - 491200 Investment Income 150.00 69.38 76.84 126.43 - 23.57 84.29% 000 - 492200 Wilenchik Walk for Life 20,000.00 10,565.00 11,410.00 10,565.00 (40.00) 9,475.00 52.63% 000 - 493256 Donations - Police Events 3,000.00 - - - - 3,000.00 0.00% 000 - 493000 July 4th Activities 26,000.00 - - - - 26,000.00 0.00% 000 - 493150 SchertzQ 30,000.00 - - 200.00 - 29,800.00 0.67% 000 - 493450 Holiday Lock -up /Blue Santa - - - - - - 0.00% 000 - 493455 Proceeds - Festival of Angels 700.00 90.00 615.00 1,305.00 - (605.00) 186.43% 000 - 493460 Schertz Sweetheart 1,500.00 - - - - 1,500.00 0.00% 000 - 493621 Hal Baldwin Scholarship 15,050.00 300.00 25,765.00 20,105.00 - (5,055.00) 133.59% 000 - 497000 Misc Income - 1,350.00 1,000.00 1,350.00 - (1,350.00) 0.00% TOTAL Miscellaneous 96,400.00 12,374.38 38,866.84 33,651.43 (40.00) 62,788.57 34.87 %! TOTAL REVENUES 170,200.00 12,374.38 ? 38,866.84 33,651.43 (40.00) 1'36,588.57 19.75 %; SPECIAL EVENTS FUND CASH IN BANK AND INVESTMENTS AS OF: March 31st, 2018 Cash in Bank Claim on Operating Cash Pool-Checking $ 56,656.93 Cash in Investments Texas Class- Special Events 17,192.77 Total Cash in Bank & Investments $ 73,849.70 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF:March 31st, 2018 ******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7- 2 0 1 8******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 110 -PEG FUND CURRENT CURRENT PRIOR CURRENT Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Franchises 93,300.00 - 45,772.60 21,430.96 - 71,869.04 22.97% Fund Transfers 106,700.00 - - - - 106,700.00 0.00% TOTAL REVENUES 200,000.00 - 45,772.60 21,430:96 - 178,569.04 10.72 %'i EXPENDITURE SUMMARY Ce3k1:1Y_�SeZi .ITT Non Departmental 200,000.00 - - - - 200,000.00 0.00% TOTAL GENERAL GOVERNMENT 200,000.00 - - - - 200,000.00 0.00% MISC & PROJECTS Projects - - 449.00 - - - 0.00% TOTAL MISC & PROJECTS - - 449.00`' - - 0.00% TOTAL` EXPENDITURES 200,000.00 - 449.00 - 200,000.00 0.00% REVENUE OVER(UNDER) EXPEND - - 45,323.60 21,430.96 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF:March 31st, 2018 k****************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 110 -PEG FUND CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Franchises 000 - 421350 Time Warner - PEG Fee 55,000.00 - 26,55636 14,010.64 - 40,989.36 25.47% 000 - 421465 AT &T PEG Fee 38,300.00 - 19,216.24 7,420.32 - 30,879.68 19.37% TOTAL Franchises 93,300.00 - 45,772.60 21,430.96 - 71,869.04 22.97% Fund Transfers 000 - 481000 Transfer In - Reserves 106,700.00 - - - - 106,700.00 0.00% TOTAL Fund Transfers 106,700.00 - - - = 106,700.00 0.00% TOTAL REVENUES 200,000.00 - 45,772.60 21,430.96 - 178,569.04 10.72 %' PEG FUND CASH IN BANK AND INVESTMENTS AS OF:March 31st, 2018 Cash in Bank Cash Balance $ 638,506.06 Total Cash in Bank & Investments $ 638,506.06 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31st, 2018 ********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7- 2 0 1 8 * * * * * * * * * * * * * * * * * * * * * * * * * ** 202 -WATER & SEWER CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Franchises 238,260.00 66,188.08 68,477.24 71,188 - 167,071.92 29.88% Permits - - 49,563.52 - - - - Supplies 0.00% Fees 22,013,250.00 5,365,461.88 10,363,266.87 2,926.24 10,962,493 - 11,050,757.28 400.00 49.80% Fund Transfers 194,546.00 35,377.50 68,460.00 0.00% 70,755 - 123,791.00 - 36.37% Miscellaneous 206,614.00 88,104.46 377,493.56 Utility Services 147,875 - 58,739.42 165.01 71.57% TOTAL REVENUES 22,652,670.00 5,555,131.92 10,927,261.1`9 150,000.00 11,252,310.38 - 11,400;359.62 60,398.42 49.67% *14 =041 k911111:1411.011MAT A WA BUSINESS OFFICE Personnel Services 486,338.00 105,679.21 218,706.85 226,824.22 - 259,513.78 46.64% Supplies 3,800.00 95.00 - 315.00 558.76 2,926.24 22.99% Human Services 400.00 - 203.00 - - 400.00 0.00% City Support Services 2,993.00 - 27.50 - - 2,993.00 0.00% Utility Services 900.00 252.95 165.01 409.38 85.40 405.22 54.98% Operations Support 150,000.00 42,900.53 57,759.14 60,398.42 0.99 89,600.59 40.27% Staff Support 6,250.00 345.40 1,233.87 606.85 147.30 5,495.85 12.07% Professional Services 120,000.00 44,267.64 57,928.20 91,156.34 10,105.00 18,738.66 84.38% Maintenance Services 8,040.00 2,760.00 3,600.00 4,020.00 3,040.00 980.00 87.81% Operating Equipment 3,607.00 3,007.00 - 3,516.95 - 90.05 97.50% TOTAL BUSINESS OFFICE 782,328.00 '' 199,307.73 339,623.57 387,247.16 13,937.45 381,143.39 51.28/0: CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31st, 2018 ********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7- 2 0 1 8 * * * * * * * * * * * * * * * * * * * * * * * * * ** 202 -WATER & SEWER CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET W & S ADMINISTRATION Personnel Services 1,382,056.36 255,113.31 447,183.06 586,116.96 - 795,939.40 42.41% Supplies 157,500.00 - 67,537.71 59,249.53 94,022.82 8,172.68 55,304.50 64.89% Human Services 600.00 21.46% - 337.00 - - 600.00 0.00% City Support Services 225,500.00 486;304.00 1,240.22 43,422.05 45,681.20 58.82 179,759.98 20.28% Utility Services 3,522,329.00 812,214.77 1,417,793.92 1,537,137.02 476.93 1,984,715.05 43.65% Operations Support 11,600.00 360,000.00 1,386.60 2,687.38 2,716.07 - 8,883.93 23.41% Staff Support 29,250.00 TOTAL MISC & PROJECTS 13,265.02 6,466.52 15,009.69 600.62 13,639.69 53.37% City Assistance 1,500.00 - 797.00 - - 1,500.00 0.00% Professional Services 283,000.00 88,278.25 103,189.86 132,969.98 1,250.00 148,780.02 47.43% Fund Charges /Transfers 5,092,110.00 1,169,654.21 2,814,750.89 3,207,226.80 - 1,884,883.20 62.98% Maintenance Services 8,609,240.00 2,530,041.15 3,437,871.04 3,652,710.45 14,754.08 4,941,775.47 42.60% Other Costs 37,500.00 - 36,605.45 36,605.45 - 894.55 97.61% Debt Service 1,626,779.00 738,634.30 743,932.97 738,634.30 - 888,144.70 45.40% Rental- Leasing 124,500.00 2,270.34 23,501.89 2,782.95 - 121,717.05 2.24% Operating Equipment 9,000.00 26.85 - 26.85 - 8,973.15 0.30% Capital Outlay 397,877.64 - - - 397,477.64 400.00 99.90% TOTAL PUBLIC WORKS 21,510,342.00 ';5,679;662.73 9,137,788.56 10,051,640.54 422,790.77 11,035;910.69 48.69% 8I6Y01? 1=00111xia PROJECTS Operations Support 965.00 - 964.26 - 0.74 99.92% Professional Services 53,802.00 5,371.25 - 5,371.25 6,172.50 42,258.25 21.46% Maintenance Services 431,537.00 229,917.25 - 229,917.25 161,619.75 40,000.00 90.73% TOTAL PROJECTS 486;304.00 '' 235,288.50 - 236,252.76 167,792.25 82,258.99 ` 83.08% SEWER PROJECT Professional Services 360,000.00 - - - - 360,000.00 0.00% TOTAL SEWER PROJECTS 360,000.00 - - - - 360,000.00 0.00 %' TOTAL MISC & PROJECTS 846,304.00 235,289 - 236,253 167,792 442,259 47:74 %' TOTAL EXPENDITURES 23,138,974.00 6,114,258.96 9,477,412.13 10,675,140.46 604,520.47 11,859,313.07 48.75% " REVENUE OVER(UNDER)EXPENSES ** (486,304.00) (559,127.04) s 1,449,849.06 577,169.92 (604,520.47) (458,953.45); 202 -WATER & SEWER REVENUES CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31 st, 2018 ************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7- 2 0 1 8*********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Franchises 000 - 421490 Tower Leasing 238,260.00 66,188.08 68,477.24 71,188.08 - 167,071.92 29.88% TOTAL Franchises 238,260.00 66,188.08 68,477.24 71,188.08 - 167,071.92 29.88 %' Permits 000 - 432400 Development Permit - - 49,563.52 - - - 0.00% TOTAL Permits - - 49,563.52 - - - 0.00% Fees 000 - 455200 Garbage Collection Fee 4,850,000.00 1,243,037.49 2,279,880.86 2,407,783.94 - 2,442,216.06 49.65% 000 - 455600 Fire Line Fees 31,000.00 25,160.00 29,540.00 29,015.00 - 1,985.00 93.60% 000 - 455700 Recycle Fee Revenue 309,750.00 77,446.54 146,752.49 152,577.33 - 157,172.67 49.26% 000 - 455800 W &S Line Constructn Reimbursemnt 20,000.00 8,398.79 14,339.90 17,549.79 - 2,450.21 87.75% 000 - 457100 Sale of Water 9,825,000.00 2,197,462.82 4,393,308.90 4,731,138.41 - 5,093,861.59 48.15% 000 - 457110 Edwards Water Lease 125,000.00 28,171.25 125,531.25 28,172.25 - 96,827.75 22.54% 000 - 457120 Water Transfer Charge -Selma 50,000.00 - 18,080.31 - - 50,000.00 0.00% 000 - 457200 Sale of Meters 80,000.00 35,555.50 46,406.00 74,228.83 - 5,771.17 92.79% 000 - 457400 Sewer Charges 6,500,000.00 1,687,334.43 3,184,041.92 3,382,308.39 - 3,117,691.61 52.04% 000 - 457500 Water Penalties 220,000.00 62,070.06 124,160.24 138,093.78 - 81,906.22 62.77% 000 - 459200 NSF Check Fee -Water &Sewer 2,500.00 825.00 1,225.00 1,625.00 - 875.00 65.00% TOTAL Fees 22,013,250.00 5,365,461.88 10,363,266.87 110,962,492.72 - 11,050,757.28 49.80°% Fund Transfers 000 - 481000 Transfer In- Reserve 53,036.00 - - - - 53,036.00 0.00% 000 - 486204 Interfnd Chrg- Drainage Bill 141,510.00 35,377.50 68,460.00 70,755.00 - 70,755.00 50.00% TOTAL Fund Transfers 194,546.00 35,377.50 68,460.00 70,755.00 ` - 123,791.00 36.37% CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31 st, 2018 ************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7- 2 0 1 8*********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 202 -WATER & SEWER CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Miscellaneous 000 - 490000 Misc Charges 500.00 2,965.00 279,951.71 5,587.00 - (5,087.00) 1117.40% 000 - 491000 Interest Earned 1,500.00 5,209.50 639.33 11,419.61 - (9,919.61) 761.31% 000 - 491200 Investment Income 60,000.00 38,447.34 26,869.58 60,033.39 - (33.39) 100.06% 000 - 496000 Water Construction Reserve - 1.00 - 1.00 - (1.00) 0.00% 000 - 497000 Misc Income -W &S 15,000.00 94.35 6,863.37 1,748.56 - 13,251.44 11.66% 000 - 498110 Reimbursement -SSLGC 129,614.00 41,387.27 63,169.57 69,085.02 - 60,528.98 53.30% TOTAL Miscellaneous 206,614.00 88,104.46 377,493.56 147,874.58 = - 58,739.42 71:57 %< TOTAL REVENUES 22,652,670.00 5,555,131.92 10,927,261.19 1'1,252,3;10.38 - 1;1,400,359.62 49:67% WATER & SEWER CASH IN BANK AND INVESTMENTS AS OF: March 31st, 2018 Cash in Bank Claim on Operating Cash Pool- Checking $ 973,245.82 Cash in Investments Lone Star Investment -Water &Sewer 4,712,782.42 Lone Star Investment -W &S Customer Deposits 302,228.25 Lone Star Investment -W &S Equip Replacement 181,713.84 Lone Star Investment -W &S Veh Replacement 262,502.14 Schertz Bank & Trust - Certificate of Deposit 1,096,110.74 $ 6,555,337.39 Total Cash in Bank & Investments $ 7,528,583.21 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUD|TED) AS OF: March 31st, 2018 2017-2018 203-EMS CURRENT CURRENT PRIOR YEAR Y�-D YT-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBIR BALANCE BUDGET REVENUE SUMMARY Fees 6,122.000.00 723,420.05 2.940563.90 2.294.728.31 (65.00) 3.827.338.69 3748% | 2.780.862.72 624�13.79 1,491.36378 2.105,25211 - 675.610.61 75.70% Fund Transfers ' - ' - - - 0.00% Miscellaneous 117,850.00 13,408.63 111,400.96 118,129.13 (279.13 100.24% TOTALREVENUES 9,020,712.72 1,361,248,47 4,543,328.64 4,518,110755 ___(§5.OJO 4,502,670.17 50.09% EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS Personnel Services 4.244.739.00 915,001.53 1.832.743.50 2.021.882.37 2,223.056.63 47�63% Supplies 410,850.00 85,398.82 211,200.09 187.030.38 48.090.07 174.523.57 57.52% Human Services 238.00 0.00% City Support Services 104,100.00 20,60000 51.375.20 45.213.10 58.886.80 43.43% Utility Services 118,000.00 29,722.15 45,824.59 48,98 .48 1,36033 07,64818 42.67% Operations Support 74.020.00 17.053.85 32.454.32 30.905J8 1.050.05 42.003.57 42.83% Staff Support 70.750.08 15.350.09 21.298.84 22.283.03 8.883.54 38.482.83 45.61% City Assistance 508.900.81 137.030.07 184.281.80 274.953.37 2.083.00 291.218.84 48.81% Professional Services 108.200.00 26.727.00 55.294.40 47.774.07 13.000.00 107.425.33 36.13% FundChergem1nonsfem 2.050.827.00 257.300.88 1.251.002.43 1.402.031.33 1.254.795.07 52.77% Maintenance Services 12.000.00 4.800.00 14.290.04 4.800.00 7.200.00 40.00% Debt Service 288.120.00 115.798.13 5,648.72 115.78813 172.33187 4819Yt Rental-Leasing 141.000.00 84.558.20 35.349.93 101.943.41 45.477.01 (6.421.02) 104.55% Operating Equipment 118.100.00 8.23787 7.021.88 10.851.48 18.857.48 88.391.04 24.84% Capital Outlay 30,000.00 - 34,510.00 - 606,395.76 (576,395.76) 2021.32% TOTAL PUBLIC SAFETY 9,007,172.81 1,719,239.56 3,783,742.74 4,314,849.11 747,515.04 3,944,808.66 56.20% TOTAL EXPENDITURES 9,007,172.81 1,719,239.56 3,783,742.74 4,314,849.11 747,515.04 3,944,80&66 56.20% — REVENUE OVER(UNDER) EXPENSES 13,539.91 (357,991.09) 759,585.90 203,258.44 __(717,580OJ4 557,861.51 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31st, 2018 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 203 -EMS CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Fees 000 - 456100 Ambulance /Mileage Transport 5,866,200.00 633,496.66 2,777,387.77 2,110,420.84 - 3,755,779.16 35.98% 000 - 456110 Subscription Program Fees 30,000.00 6,140.00 23,915.00 23,485.00 (65.00) 6,580.00 78.07% 000 - 456120 EMT Class - Fees 96,000.00 33,825.00 41,348.00 51,065.00 - 44,935.00 53.19% 000 - 456122 CE Class - Fees 22,800.00 18,382.52 - 18,382.52 - 4,417.48 80.63% 000 - 456130 Immunization Fees 7,000.00 1,316.81 1,128.00 2,536.81 - 4,463.19 36.24% 000 - 456140 Billing Fees - External 25,000.00 6,262.76 9,174.18 11,042.69 - 13,957.31 44.17% 000 - 456150 Standby Fees 25,000.00 288.80 19,835.45 25,338.95 - (338.95) 101.36% 000 - 456155 Community Services Support 50,000.00 21,718.50 67,725.50 48,874.50 - 1,125.50 97.75% 000 - 456160 MIH Services - 1,895.00 - 3,480.00 - (3,480.00) 0.00% 000 - 459200 NSF Check Fee - 100.00 50.00 100.00 - (100.00) 0.00% TOTAL Fees 6,122,000.00 723,426.05 2,940,563.90 2,294,726.31 (65.00) 3,827,338.69 ? 37.48°%` Inter - Jurisdictional 000 - 473500 Seguin /Guadalupe Co Support 843,577.17 210,894.51 225,646.99 913,876.21 - (70,299.04) 108.33% 000 - 474300 Cibolo Support 346,467.65 86,616.91 319,098.32 173,233.82 - 173,233.83 50.00% 000 - 475100 Comal Co ESD #6 112,536.60 29,832.03 78,695.32 57,148.44 - 55,388.16 50.78% 000 - 475200 Live Oak Support 213,151.95 53,287.99 155,217.39 106,575.98 - 106,575.97 50.00% 000 - 475300 Universal City Support 281,283.70 70,320.93 196,770.75 140,641.86 - 140,641.84 50.00% 000 - 475400 Selma Support 111,886.35 27,971.59 79,992.06 55,943.18 - 55,943.17 50.00% 000 - 475500 Schertz Support 556,325.00 139,081.25 378,062.91 278,162.50 - 278,162.50 50.00% 000 - 475600 Santa Clara Support 10,447.35 2,611.84 7,765.62 5,223.68 - 5,223.67 50.00% 000 - 475800 Marion Support 15,186.95 3,796.74 11,217.00 7,593.48 - 7,593.47 50.00% 000 - 475910 TASPP Program 290,000.00 - 38,897.42 366,852.96 - (76,852.96) 126.50% TOTAL Inter - Jurisdictional 2,780,862.72 624,413.79 1,491,363.78 2,105,252.11 - 675,611 7510 %' Miscellaneous 000 - 491000 Interest Earned 100.00 1,138.40 51.13 1,608.85 - (1,508.85) 1608.85% 000 - 491200 Investment Income 750.00 2,570.12 405.37 4,706.50 - (3,956.50) 627.53% 000 - 493203 Donations -EMS 2,000.00 - 150.00 350.00 - 1,650.00 17.50% 000 - 493205 Donations- Golf Tournament 10,000.00 600.00 - 600.00 - 9,400.00 6.00% 000 - 495100 UH Grant Program 40,000.00 - 63,262.27 - - 40,000.00 0.00% 000 - 497000 Misc Income 25,000.00 (12,174.89) 24,871.64 81,524.48 - (56,524.48) 326.10% 000 - 497100 Recovery of Bad Debt 40,000.00 21,275.00 22,660.55 29,339.30 - 10,660.70 73.35% TOTAL Miscellaneous 117,850.00' 13,408.63;' 111,400.96 11,8,129.13 - (279.13) 100.24 % >; TOTAL REVENUES 9,020,712.72 1,361,248.47 4,543,328.64 4,51;8,107.55 (65.00),!, 4,502,670.17 50.09% SCHERTZ EMS CASH IN BANK AND INVESTMENTS AS OF: March 31st, 2018 Cash in Bank Claim on Operating Cash Pool- Checking $ 296,158.76 Cash in Investments Texas Class- Tax Note 2015 Ambulances 90,694.76 Total Cash in Bank & Investments $ 386,853.52 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31st, 2018 204 - DRAINAGE CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY 391,652.00 68,545.74 225,720.19 151,101.11 - 240,550.89 38.58% Supplies Permits 3,000.00 760.00 1,521.21 1,280.00 1,460 - 1,540.00 48.67% 8,180.00 Fees 1,179,250.00 292,293.37 - 569,369.19 583,949 - 595,301.06 49.52% 2,605.20 Fund Transfers 1,327,327.00 - 8,474.48 - - - 1,327,327.00 0.00% - Miscellaneous 254,350.00 7,337.00 0.00% 7,333.59 177,571 - 76,779.37 69.81% 2,708.65 TOTAL REVENUES 2,763,927 00 300,390.37 City Assistance 577,982.78 762,979.57 2,000,947.43; 27.60 % »r•t7i��1:��.�lJJi1�5F_131 alL:L�[*] "T701=0 DRAINAGE Personnel Services 391,652.00 68,545.74 225,720.19 151,101.11 - 240,550.89 38.58% Supplies 5,200.00 834.04 1,438.53 1,521.21 366.79 3,312.00 36.31% City Support Services 8,180.00 1,690.80 4,576.16 5,128.49 - 3,051.51 62.70% Utility Services 13,200.00 2,605.20 6,604.90 4,267.10 458.42 8,474.48 35.80% Operations Support 1,000.00 - - - - 1,000.00 0.00% Staff Support 6,700.00 1,615.45 2,777.97 2,708.65 - 3,991.35 40.43% City Assistance 400.00 98.00 - 98.00 - 302.00 24.50% Professional Services 117,320.00 6,985.00 1,500.00 8,840.00 - 108,480.00 7.53% Fund Charges/Transfers 497,295.00 124,073.72 213,567.00 248,147.40 - 249,147.60 49.90% Maintenance Services - 341.82 1,660.18 872.14 217.77 (1,089.91) 0.00% Other costs 200.00 100.00 100.00 100.00 - 100.00 50.00% Debt Service 123,225.00 4,093.63 5,040.40 4,093.63 - 119,131.37 3.32% Rental /Leasing 500.00 - - - - 500.00 0.00% Operating Equipment 7,000.00 519.99 360.00 519.99 - 6,480.01 7.43% TOTAL DRAINAGE 1,171,872:00 21`1,503.39 463,34533 427,397.72 1,042.98 743,431.30 36.56 % ` PROJECTS City Support Services 7,354.50 - - - - 7,354.50 0.00% Operations Support 1,950.00 - - 469.00 - 1,481.00 24.05% Professional Services 180,058.50 4,494.00 - 8,120.00 - 171,938.50 4.51% Maintenance Services 1,572,692.00 127,783.15 225,206.35 1,347,485.65 14.32% TOTAL PROJECTS 1,762,055.00 132,277.1`5 - 233,795.35 1,528,259.65 13.27 % TOTAL EXPENDITURES 2,933,927.00 343,780.54 463,345.33 661,193.07 1,042.98 2,271,690.95` 22:57 %a -- REVENUE OVER(UNDER) EXPEND ; (170,000.00) (43,390.17 }; 101,786.50 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31st, 2018 ********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7- 2 0 1 8********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 204 - DRAINAGE CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Permits 000 - 432400 Floodplain Permit 3,000.00 760.00 1,280.00 1,460.00 - 1,540.00 48.67% TOTAL Permits 3,000.00 760.00 1,280.00 1,460.00 - 1,540.00 - 48.67% Fees 000 - 457500 Drainage Penalties 10,000.00 2,505.68 4,942.10 6,200.25 - 3,799.75 62.00% 000 - 457600 Drainage Fee 1,169,250.00 289,787.69 564,427.09 577,748.69 - 591,501.31 49.41% TOTAL Fees 1,179,250.00 292,293.37 569,369.19 583,948.94 - 595,301.06 49.52% Fund Transfers 000 - 481000 Transfer In 1,327,327.00 - - - - 1,327,327.00 0.00% TOTAL Funds Transfers = 1,327,327.00 - - 1,327,327 0.00 %< Miscellaneous 000 - 491000 Interest Earned 150.00 574.46 53.51 1,015.63 - (865.63) 677.09% 000 - 491200 Investment Interest 12,000.00 6,760.23 6,425.08 12,308.19 - (308.19) 102.57% 000 - 497000 Misc Income - Drainage 242,200.00 2.31 855.00 164,246.81 - 77,953.19 67.81% TOTAL Miscellaneous 254,350.00 7,337.00 7,333.59 177,570.63 - 76,779.37 69.81% TOTAL REVENUES 2,763,927.00 300,390,37 577,982.78 762,979.57 - 2,000,947.43 27.60 %' DRAINAGE CASH IN BANK AND INVESTMENTS AS OF: March 31st, 2018 Cash in Bank Claim on Operating Cash Pool-Checking $ 128,549.05 Cash in Investments Lone Star Investment-Drainage Maint Fund 996,164.27 Total Cash in Bank & Investments $ 1,124,713.32 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31st, 2018 ******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7- 2 0 1 8******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *: 314 -HOTEL TAX CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET (: ajok,l1J�al�J�i►� /e1:�'1 Taxes 550,000.00 61,023.71 197,143.14 170,897.43 - 379,102.57 31.07% Miscellaneous 13,650.00 6,069.65 4,834.39 10,998.38 - 2,651.62 80.57% TOTAL REVENUES 563,650.00 67,093.36 `i 201,977.53 181,895.81 - 381,754.19 32.27% EXPENDITURE SUMMARY NONDEPARTMENTAL City Support Services 110,000.00 11,455.72 58,457.22 57,046.36 - 52,953.64 51.86% Operations Support 68,425.00 8,092.00 24,001.64 9,492.00 17,48716 41,445.84 39.43% Professional Services 3,000.00 3,000.00 3,000.00 3,000.00 - 100.00% Fund Charges /Transfers 67,605.00 16,601.25 33,202.50 33,202.50 - 34,402.50 49.11% Maintenance Services 10,000.00 - 561.94 - - 10,000.00 0.00% Capital Outlay 63,806.00 - - - 8,225.00 55,581.00 12.89% TOTAL NONDEPARTMENTAL 322,836.00 39,1!48.97 121,223.30 102,740.86 25,712.16 194,382.98 39.79% TOTAL EXPENDITURES 322,836.00 39,148.97 121,223.30 102,740.86 25,712.16 194,382.98 39.79 %'i REVENUE OVER(UNDER) EXPENDITURE 240,814.00 =` 79,154.95 HOTEL OCCUPANCY TAX FUND CASH IN BANK AND INVESTMENTS AS OF: March 31st, 2018 Cash in Bank Claim on Operating Cash Pool-Checking $ 194,332.21 Cash in Investments Texas Class - Hotel Tax 1,355,147.94 Total Cash in Bank & Investments $ 1,549,480.15 HOTEL OCCUPANCY TAX $80,000 $70,000 = - - - - - - - - - - - - -- - - $60,000 $50,000 tt s 0 �9A •a;e�w,. $40,000 mom $30,000 $20,000 = - - ----------------------------- - - - -- - - $10,000 $ OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP --------------------- 2017 -18 - - -- -- - - - -- 37,415 - - - - - -- 38,911 - - - - - -- - - - - - -- 30,706 --- - - - - -- -- - - - - -- 31,786 --- - - - - - - - - 48,161 - - - -- - - - - -- - - - - - -- 52,784 -- - - - - -- - - -- - -- - - -_ - --------------- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- -- - - - - -- 2016 -17 33,917 33,203 30,940 32,131 33,710 51,467 47,698 43,479 55,151 57,536 46,685 33,548 - - - - -- -- -- 2015-16 - -- - - -- - -- 40,800 -- - - - - -- 40,351 38,394 - 34,516 _ - -_ 39,732 - -- - - - - -- - - - - -- - 54,142 - -_ - -- 49,741 -_ - 45,524 51,636 - 68,491 _ 48,302 __ -- 33,241 2014 -15 44,724 42,229 35,309 33,055 46,037 58,530 43,715 43,525 53,346 72,297 51,772 39,195 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31st, 2018 **************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 **************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 317 -PARK CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fees 70,000.00 24,000.00 97,000.00 24,000 - 46,000.00 34.29% Fund Transfers 109,829.69 - - - - - 0.00% Miscellaneous 60,000.00 1,498.98 1,509.04 2,758.68 - 57,241.32 4.60% TOTAL REVENUES 239,829.69 25,498.98 98,509.04 " 26,758.68 - 103,241.32 11.16 %` EXPENDITURE SUMMARY PARKLAND DEDICATION Operating Equipment 10,000.00 - 4,005.00 - - 10,000.00 0.00% Capital Outlay 229,829.69 59,139.06 - 59,139.06 107,672.88 63,017.75 72.58% TOTAL PARKLAND DEDICATION 239,829.69 59,139.06 4,005.00 59,139.06 107,672.88 73,017.75 69.55% TOTAL EXPENDITURES 239,829.69 59,139.06 4,005.00 ? 59,139.06 107,672.88 73,017.75 69.55 %' REVENUE OVER(UNDER) EXPEND` - (32,380.38): CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31st, 2018 **************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 **************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 317 -PARK CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBRANCE BALANCE BUDGET Fees 000 - 458800 Parkland Dedication 70,000.00 24,000.00 97,000.00 24,000.00 - 46,000.00 34.29% TOTAL Fees - 70,000.00 24,000.00 97,000.00 24,000.00 ` 46,000.00 34.29% Fund Transfers 000 -48100 Transfer In- Reserves 109,829.69 - - - - 109,829.69 0.00% TOTAL Fund Transfers 109,829.69 - 109,829.69 0.00% Miscellaneous 000 - 491000 Interest Earned 100.00 155.89 21.49 312.11 - (212.11) 312.11% 000 - 491200 Investment Interest 3,000.00 1,343.09 1,487.55 2,446.57 - 553.43 81.55% 000 - 499100 Transfer From Parks Reserve 56,900.00 - - - - 56,900.00 0.00% TOTAL Miscellaneous 60,000`00 1,498.98 1,509.04 2,758.68 < - 57,241.32 4.60% TOTAL REVENUES ! 239,829.69 25,498.98 98,509.04 26,758.68 - 213,071.01 11.16 %! PARK FUND CASH IN BANK AND INVESTMENTS AS OF: March 31st, 2018 Cash in Bank Claim on Operating Cash Pool-Checking $2,620.50 Cash in Investments Texas Class- Park Fund 332,810.31, Total Cash in Bank & Investments $335,430.81 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31st, 2018 *********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 *********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 411 - CAPITAL RECOVERY WATER CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fees 1,100,000.00 419,773.40 629,343.00 836,401.40 - 263,598.60 76.04% Miscellaneous 40,200.00 21,433.29 14,07434 38,178.50 - 2,021.50 94.97% TOTAL REVENUES 1,140,200.00 441,206.69 643,417.34 874,579 >90 - 265,620.10 76.70 %' EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 256,000.00 516.00 1,000.00 1,000.00 - 255,000.00 0.39% TOTAL NON DEPARTMENTAL 256,000.00 516.00 1,000.00 1,000.00 - 255,000.00 0.39% MISC & PROJECTS PROJECTS Fund Charges/Transfers 0.00% TOTAL MISC & PROJECTS - - - = - 0.00% TOTAL EXPENDITURES 256,000.00 516.00 1,000.00 1,000.00 - 255,000.00 0.39% REVENUE OVER(UNDER) EXPENDITURES 884,200.00 440,690.69 642,417.34 873,579.90 - 10,620.10 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31st, 2018 ********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 ********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 411 - CAPITAL RECOVERY WATER CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Fees 000 - 455900 Capital Recovery- Water 1,100,000.00 419,773.40 629,343.00 836,401.40 - 263,598.60 76.04% TOTAL Fees 1,100,000.00 419,773.40 629,343.00 ;836,401.40 263,598.60 76.04% Miscellaneous 000 - 491000 Interest Earned 200.00 1,427.02 100.06 2,325.23 - (2,125.23) 1162.62% 000 - 491200 Investment Income 40,000.00 20,006.27 13,97428 35,853.27 - 4,146.73 89.63% TOTAL Miscellaneous 40,200.00 21,433.29 14,074.34 38,178.50 - 2,021.50 94.97 %' TOTAL REVENUES 1,140;200.00 441,206.69 643,41734 874,579.90 - 265,620.10 76.70 %I CAPITAL RECOVERY WATER CASH IN BANK AND INVESTMENTS AS OF: March 31st, 2018 Cash in Bank Claim on Operating Cash Pool- Checking $ 371,943.89 Cash in Investments Lone Star Investment - Capital Recovery Water 5,346,998.42 Total Cash in Bank &'Investments $ 5,718,942.31 'i CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31st, 2018 ************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 ************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 421 - CAPITAL RECOVERY SEWER CURRENT 3rd CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF FINANCIAL SUMMARY BUDGET MONTH QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fees 550,000.00 87,818.76 199,118.64 268,089.00 470,317 - 79,682.68 85.51% Fund Transfers 359,700.00 - - - - - 359,700.00 0.00% Miscellaneous 40,150.00 9,116.12 16,296.84 7,796.32 26,290 - 13,860.03 65.48% TOTAL REVENUES 949,850.00 = 96,934.88 215,41!5.48 275,885.32 496,60729 - 453,242.71 52.28 %' EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 335,500.00 87839 1,604.41 3,175.49 3,179.23 - 332,320.77 0.95% Maintenance Services 359,700.00 - - - - 359,700.00 0.00% TOTAL NON DEPARTMENTAL 695,200.00 878.39 1,604.41 3,175.49 ' 3,179.23 - 692,020.77 0.46 %? TOTAL EXPENDITURES 695,200.00 i 878.39 1,604.41 3,175.49 3,179.23 692,020.77 0.46% REVENUE OVER(UNDER) EXPENDITURES 254,650.00 ? 96,056.49 213,811.07 272,709.83 493,428.06 - CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: December 31 st, 2017 ********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 421 - CAPITAL RECOVERY SEWER CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Fees 000 - 455910 Capital Recovery -Waste Wtr 550,000.00 190,118.64 257,289.00 459,517.32 - 90,482.68 83.55% 000 - 455913 Cap Recovery -North Sewer Tr - 9,000.00 10,800.00 10,800.00 - (10,800.00) 0.00% TOTAL Fees 550,000.00 199,118.64 268,089.00 470,31732 79,682.68 85.51 % ' Fund Transfers 000 - 481000 Transfer from Reserves 359,700.00 - - - - 359,700.00 0.00% TOTAL Fund Transfers 359,700.00 ` - - - 359,700.00 0.00% Miscellaneous 000 - 491000 Interest Earned 150.00 1,095.56 62.15 1,801.76 - (1,651.76) 1201.17% 000 - 491200 Investment Income 40,000.00 23,176.90 28,598.43 43,160.95 - (3,160.95) 107.90% 000 - 491800 Gain /Loss - 185.55 (3,532.18) 597.17 - (597.17) 0.00% 000 - 491900 Unrealized Gain /Loss -Cap One - (8,161.17) (17,332.08) (19,269.91) - 19,269.91 0.00% TOTAL Miscellaneous 40,150.00 16,296.84 7,796.32 26,289.97 - 13,860.03 65.48 %' TOTAL REVENUES 949,850.00 215,4'15.48 275,885.32 496,607.29 - 453,242.71 52.28 % > CAPITAL RECOVERY SEWER CASH IN BANK AND INVESTMENTS AS OF: March 31st, 2018 Cash in Bank Claim on Operating Cash Pool- Checking $ 283,161.59 Cash in Investments Lone Star Investment - Capital Recovery Sewer 4,064,737.44 Capital One - Investment 1,749,071.46 Total Cash in Bank & Investments $ 6,096,970.49 505 - TAX I &S FINANCIAL SUMMARY REVENUE SUMMARY CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31st, 2018 *********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 ********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Taxes 6,030,353.00 2,811,566.18 6,021,412.59 5,981,785.20 - 48,567.80 99.19% Fund Transfers 487,110.00 - - - - 487,110.00 0.00% Miscellaneous 477,069.00 376,359.66 108,075.56 381,582.06 - 95,486.94 79.98% TOTAL REVENUES 6,994,532.00 3,1187,925.84 6,129,488.15 6,363,367.26 - 631,164.74 = 90.98 %` EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services Debt Service 2,550.00 1,600.00 1,550.00 2,150.00 6,991,982.00 5,614,964.08 5,329,583.69 5,614,964.08 400.00 84.31% 1,377,017.92 80.31% Other Financing Sources - - - - - - 0.00% TOTAL GENERAL GOVERNMENT 6,994,532.00` 5,616,564.08 5,331,133.69 5,617,114.08 - 1,377,417.92 80.31 %` TOTAL EXPENDITURES 6,994,532.00 5,616,564.08 5,331,133.69 5,617,114.08 1,377,4`17.92 80.31 %` " REVENUE OVER(UNDER) EXPEND - 746,25118 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31st, 2018 *********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 ********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 505 -TAX I & S CURRENT CURRENT PRIOR YEAR CURRRENT Y -T -D BUDGET 50% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Taxes 000 - 411900 Property Tax Revenue 6,030,353.00 2,811,566.18 6,021,412.59 5,981,785.20 - 48,567.80 99.19% TOTAL Taxes 6;030,35100 2,811,566.18 6,021,412.59 5,981,785.20 48,567.80 99.19% 000- 486000 Transfer From Reserves 487,110.00 - - - - 487,110.00 0.00% TOTAL Fund Transfers 487,110.00 - - - - 487,110.00 < 0.00% Miscellaneous 000 - 491000 Interest Earned 300.00 2,637.84 129.35 3,214.51 - (2,914.51) 1071.50% 000 - 491200 Investment Earnings 16,000.00 12,952.82 7,946.21 17,598.55 - (1,598.55) 109.99% 000 - 495015 Contribution from SED 360,769.00 360,769.00 - 360,769.00 - - 100.00% 000 - 495020 Contribution from YMCA 100,000.00 - 100,000.00 - - 100,000.00 0.00% TOTAL Miscellaneous 477,069.00 376,359.66 108,075.56 381,582.06 - 95,486.94 79,98% TOTAL REVENUES 6,994,532.00 3,187,925.84 '' 6,129,488.1!5 6,363,367.26 - 631,164.74 90.98% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31st, 2018 505 -TAX I& S *********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 ********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** GENERAL GOVERNMENT CURRENT 3rd CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF NON DEPARTMENTAL BUDGET MONTH QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Professional Services 101 - 541500 Paying Agent 2,550.00 - 1,600.00 1,550.00 2,150.00 - 400.00 84.31% TOTAL Professional Services 2,550.00 - 1,600.00 1,550.00 2,150.00 400.00 84.31 %' Debt Service 101 - 555612 Bond -GO Refunding 2010 - Principal 285,000.00 285,000.00 285,000.00 285,000.00 - - 100.00% 101 - 555612.1 Bond -GO Refunding 2010 Interest 38,475.00 21,375.00 25,650.00 21,375.00 - 17,100.00 55.56% 101 - 555629 GO Bond 2007 - Principal 290,000.00 290,000.00 280,000.00 290,000.00 - - 100.00% 101 - 555629.1 GO Bond 2007 - Interest 136,345.00 71,123.25 76,821.25 71,123.25 - 65,221.75 52.16% 101 - 555630 GO Bond SR2008 Principal 475,000.00 475,000.00 460,000.00 475,000.00 - - 100.00% 101 - 555630.1 GO Bond SR2008 Interest 259,055.00 9,808.75 143,930.50 9,808.75 - 249,246.25 3.79% 101 - 555631 GO Bond SR2009 Principal 550,000.00 550,000.00 550,000.00 550,000.00 - - 100.00% 101 - 555631.1 BO Bond SR2009 Interest 249,138.00 129,037.50 137,287.50 129,037.50 - 120,100.50 51.79% 101 - 555633 GO SR2011 Principal 240,000.00 240,000.00 235,000.00 240,000.00 - - 100.00% 101 - 555633.1 GO SR2011 Interest 327,038.00 165,618.75 169,143.75 165,618.75 - 161,419.25 50.64% 101 - 555634 GO SR2011A Refund Principal 635,000.00 635,000.00 620,000.00 635,000.00 - - 100.00% 101 - 555634.1 GO SR2011A Refund Interest 87,783.00 47,590.25 54,813.25 47,590.25 - 40,192.75 54.21% 101 - 555635 GO SR2012 Principal 335,000.00 335,000.00 320,000.00 335,000.00 - - 100.00% 101 - 555635.1 GO SR2012 Interest 168,095.00 87,397.50 94,357.50 87,397.50 - 80,697.50 51.99% 101 - 555636 Tax Note - SR2013 - Principal 170,000.00 170,000.00 170,000.00 170,000.00 - - 100.00% 101 - 555636.1 Tax Note - SR2013 - Interest 1,445.00 1,445.00 2,550.00 1,445.00 - - 100.00% 101 - 555637 Tax Note - SR 2013A - Principal 165,000.00 165,000.00 160,000.00 165,000.00 - - 100.00% 101- 555637.1 Tax Note - SR2013 - Interest 1,073.00 1,072.49 2,112.50 1,072.49 - 0.51 99.95% 101 - 555638 Bond -GO 2014 Refund - Principal 100,000.00 100,000.00 100,000.00 100,000.00 - - 100.00% 101- 555638.1 Bond -GO 2014 Refund - Interest 289,775.00 145,637.50 146,637.50 145,637.50 - 144,137.50 50.26% 101 - 555639 Tax Note - SR2015 - Principal 35,000.00 - - - - 35,000.00 0.00% 101- 555639.1 Tax Note - SR2015 - Interest 2,538.00 1,263.02 1,564.26 1,263.02 - 1,274.98 49.76% 101 - 555640 Bond -Ref 2015 Bond- Principal 490,000.00 490,000.00 450,000.00 490,000.00 - - 100.00% 101- 555640.1 Bond -GO Ref 2015- Interest 92,725.00 48,812.50 53,312.50 48,812.50 - 43,912.50 52.64% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31st, 2018 505 -TAX I& S *********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7 - 2 0 1 8 ********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** GENERAL GOVERNMENT CURRENT 3rd CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 50% OF NON DEPARTMENTAL BUDGET MONTH QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET 101 - 555641 Tax Note - SR2015A - Principal 145,000.00 - - - - 145,000.00 0.00% 101 - 555641.1 Tax Note - SR2015A - Interest 11,550.00 5,731.58 6,859.42 5,731.58 - 5,818.42 49.62% 101 - 555642 GO Bond SR2016 Principal 205,000.00 205,000.00 405,000.00 205,000.00 - - 100.00% 101 - 555642.1 GO Bond SR2016 Interest 167,607.00 85,853.13 89,903.13 85,853.13 - 81,753.87 51.22% 101 - 555643 CO Bond Tax SR2016 Principal 55,000.00 55,000.00 55,000.00 55,000.00 - - 100.00% 101 - 555643.1 CO Bond Tax SR2016 Interest 47,238.00 24,031.25 24,856.25 24,031.25 - 23,206.75 50.87% 101 - 555644 CO Bond nonTax SR2016 Principal 165,000.00 165,000.00 170,000.00 165,000.00 - - 100.00% 101 - 555644 CO Bond nonTax SR2016 Interest 69,469.00 36,384.38 39,784.38 36,384.38 - 33,084.62 52.37% 101 - 555645 CO Bond SR2017 Principal 245,000.00 245,000.00 - 245,000.00 - - 100.00% 101 - 555645.1 CO Bond SR2017 Interest 178,689.00 107,075.56 - 107,075.56 - 71,613.44 59.92% 101 - 555646 Bond -GO SR2017 Principal 135,000.00 135,000.00 - 135,000.00 - - 100.00% 101 - 55646.1 Bond - GO SR2017 Interest 143,944.00 85,706.67 - 85,706.67 - 58,237.33 59.54% TOTAL Debt Service 6,991,982.00 - 5,614,964.08 5,329,583.69 ` 5,614,964.08 - 1,377,017.92 ` 80.31% TOTAL EXPENDITURES 6,994,532.00 - 5,616,564.08 5,331,133.69- 5,617,114.08 - 1,377,417.92 80.31% TAX I &S CASH IN BANK AND INVESTMENTS AS OF: March 31st, 2018 Cash in Bank Claim on Operating Cash Pool- Checking $ 487,802.82 MBIA Investment -Tax 1 &S 1,708,532.49 Total Cash in Bank &'Investments $ 12,196,335.31 620 -SED CORPORATION FINANCIAL SUMMARY CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31st, 2018 ********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 7- 2 0 1 8********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** CURRENT BUDGET CURRENT PRIOR YEAR CURRENT Y -T -D QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BUDGET 50% OF BALANCE BUDGET REVENUE SUMMARY 750.00 120.67 355.12 Taxes 3,962,572.00 1,029,318.07 1,749,181.47 2,028,778.97 - 1,933,793.03 51.20% Fund Transfers 225,000.00 - - - - - 0.00% Miscellaneous 120,301.00 63,463.87 56,780.67 109,076.98 - 11,224.02 90.67% TOTAL REVENUES 4,307,873.00 1,092,781.94 1,805,962.14 2,137,855.95 -' 1,945,017.05 49.63 %! EXPENDITURE SUMMARY ECONOMIC DEVELOPMENT Supplies 750.00 120.67 355.12 238.49 - 511.51 31.80% Human Services 500.00 - 345.20 - - 500.00 0.00% City Support Services 37,700.00 585.33 2,763.33 2,416.00 109.00 35,175.00 6.70% Utility Services 3,870.00 531.67 1,035.34 996.48 98.90 2,774.62 28.30% Operations Support 172,000.00 22,723.34 17,082.34 42,412.94 75.00 129,512.06 24.70% Staff Support 21,900.00 5,064.91 5,667.12 7,276.69 - 14,623.31 3123% City Assistance 1,042,500.00 - 94.59 200,000.00 - 842,500.00 19.18% Professional Services 82,500.00 9,122.13 4,175.77 9,239.13 - 73,260.87 11.20% Fund Charges/Transfers 1,067,945.00 581,857.00 215,529.46 802,945.00 - 265,000.00 75.19% Maintenance Services 1,000.00 35.00 - 175.00 - 825.00 17.50% Operating Equipment 4,200.00 - 299.99 576.02 - 3,623.98 13.71% TOTAL ECONO DEVELOPMENT 2,434,865.00 620,040.05 247,348.26 1;066,275;75 282.90 1,368,306.35 43.80 %! TOTAL EXPENDITURES 2,434,865.00 620,040.05 247,348.26 1,066,275.75 282.90 1,368,306.35 43.80% ** REVENUE OVER(UNDER) EXPEND 1 ",873,008.00 472,741.89 1,558,613.88 1,071,580.20 (282.90} 576,710.70 SED CORPORATION CASH IN BANK AND INVESTMENTS AS OF: March 31st, 2018 Cash in Bank Claim on Operating Cash Pool- Checking $ 88,876.88 Cash in Investments Texas Class Investment - Economic Development Corl 13,230,280.98 Schertz Bank & Trust - Certificate of Deposit 1,018,080.00 Schertz Bank & Trust - Certificate of Deposit 1,063,386.74 Total Cash in Bank & Investments $ 15,400,624.60 4B SALES TAX By Collection Month $450,000 4 $400,000 - -- - - - - - - - 12.2% 12.1% 19.9 ®l4 $350,000 4 "xh � +6% 3 �""Y9yYU'E.'.o.+t!NY.SSOL`te s wvtivrxv,' �"o $300,000 00F .. "5v, $250,000 - - - - - - - $200,000 $150,000 - - - - - -- - - - - -- $100,000 - - - - - - -- - - - - - - $50,000 $ OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP - - - -- -- 2017 -18 - - - - -- - - - - - -- 322,292 - ------- 343,024 307,585 313,990 372,357 291,909 - - - _ -- 2016 -17 287,235 379,299 290,086 280,216 373,641 243,369 216,222 334,771 276,770 283,282 348,268 286,986 2015 -16 239,534 372,334 264,843 246,568 391,510 265,249 265,854 307,920 284,254 261,570 2014 -15 247,750 319,452 252,513 210,669 397,691 225,482 247,025 361,702 232,983 248,121 379,939 254,153 CITY COUNCIL MEMORANDUM City Council Meeting: April 24, 2018 Department: Subject: City Secretary Minutes Agenda No. I The City Council held a Special Main Street Community Open House and Input Meeting on April 9, 2018, a Regular meeting on April 10, 2018, and a Special Townhall "Council on Go" meeting on April 17, 2018. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the Special Main Street Community Open House and Input Meeting held on April 9, 2018, a Regular meeting held on April 10, 2018, and a Special Townhall "Council on Go" meeting held on April 17, 2018. Special Main Street Community Input Meeting of April 9, 2018 minutes Regular Meeting of April 10, 2018 minutes Special Townhall "Council on Go" Meeting of April 17, 2018 minutes MINUTES SPECIAL MEETING April 9, 2018 A Special Meeting was held by the Schertz City Council of the City of Schertz, Texas, on April 9, 2018, at 6:00 p.m. in the Schertz Civic Center — Ball Room, 1400 Schertz Parkway, Building #5, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Ralph Gutierrez Councilmember Cedric Edwards Councilmember Bert Crawford Absent: Mayor Pro -Tem David Scagliola Staff Present: Executive Director Dudley Wait Executive Director Kyle Kinateder Planning /Com. Dev. Director Lesa Wood Communications Mgr. Melissa Geedman' Senior Planner Bryce Cox Planner I Channary Gould City Engineer Kathy Woodlee Police Officer A. J. Arriaga Councilmember Mark Councilmember Scott Councilmember Anne Assistant to the Deputy City Public Affairs 1 Parks & Recreai Planner I Emily Brian James anaaer Sarah )onna Schmoekel Linda Klepper ector Lauren Shrum Busch Jr. Councilmember Edwards called the special meeting to `order at 6:00 p.m. and welcomed everyone. He then introduped, the Chair of the Main Street Committee, Councilmember Mark Davis who provided more information regarding this evenings' activities. Mayor Carpenter arrived at 6�- 15 p. m. Mayor Carpenter had arrived and spoke briefly, welcoming everyone and also inviting them to ask questions and provide ideas to staff, committee members and council regarding this project. Acting City Manager Brian James invited everyone present to provide their feedback as to what they liked or disliked. He explained some challenges we face such as limited funding and spoke about what type of incentive plans could be developed for the future. He invited everyone to talk with the various staff members present who had tables set up around the room with information. Staff members present represented Public Affairs, Planning and Community Development, Engineering, Public Works and Economic Development Corporation (EDC). 04 -09 -201.8 Minutes page - I - Councilmember Edwards left the meeting at 7: 05 p.m. Councilmember Kiser left the meeting at 7:78 p.m. Councilmembers Larson and Gutierrez left at 7:25 p.m. Adjournment As there was no longer a quorum present, Mayor Carpenter officially a4iourned the meeting at 7:28 p.m. Mayor Carpenter left at 7: 37 p.m. Councilmember Crawford left at 7: 38 p.m. Councilmember Davis left at 7:42 p.m. R. Carpenter, Mayor ATTEST: Donna Schmoekel, Deputy 04 -09 -201.8 Minutes Page - 2 - MINUTES REGULAR MEETING April 10, 2018 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on April 10, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Cedric Edwards Councilmember Bert Crawford Staff Present: Executive Director Dudley Wait City Attorney Dan Santee Councilmember Scott Larson was absent. to Mayor Carpenter called the regular meeting Mayor Pro -Tem David S Councilmember Ralph C Councilmember Anaelm' Acting Ci Assistant City Seen student is it gn -up sheet to the the eager Brian Ja City Manager 3renda Dennis 1M Vening observing the meeting for ; be sure to sign in if you are here of the United States and State of Public Safety Tele- Communicators week. (D. Wait /M. National Sexual Assault Awareness Month. (D. Wait /M. • Proclamation recognizing National Child Abuse Awareness Month. (D. Wait /M. Hansen/N. Solis- Douglass) • Proclamation recognizing National Crime Victim Rights Week. (D. Wait/M. Hansen/N. Solis- Douglass) Mayor Carpenter read and presented the above proclamations. Members of the various organizations thanked the Mayor and Council for their continued support. 04 -10 -201.8 Minutes Page - 1 - Employee Recognition • Police Department - Jennifer Callicoat, Communications Shift Supervisor. (D. Wait /M. Hansen/ K. Kallies) Mayor Carpenter recognized CID /Lt. Kelly Kallies who provided information on a recent 911 call that was placed for assistance by a citizen. The citizen contacted dispatch to report that a female was in labor and requested assistance. Communications Shift Supervisor Jennifer (Jenny) Callicoat obtained information to send emergency personnel to the location, she then obtained additional information to provide the caller further assistance through the Pro QA System which is a too] used to code, medical and fire calls and to provide dispatch protocols to the caller. CID /Lt. Kallies,, stated that all their communications offers are trained to use Pro QA to provide immediate emergency care until EMS or Fire personnel arrive on scene. Jenny` was able to provide instructions to the caller in order for the delivery of the baby to occur prior to EMS or Fire Services arrival. CID/Lt. Kallies played a portion of the 911 call. CID /Lt. Kallies presented Ms. Callicoat with a letter,of accommodation, Lieutenants Coin and a Stork Award from EMS for recognition of her outstanding assistance. Presentations • Presentation regarding the new Parks Shrum /M. Geedman) Mayor Carpenter recognized Director Of Parks, Recreation and Community Services Lauren. Shrum olio provided ,a presentation on the new Parks Program Guide. Ms. Shrum thanked the Public Affairs and the GIS team for assisting in the design. Mayor and Council provided their positive comments regarding the Parks Program Guide and look forward to future program guides. Events and Announcements Mayor Carpenter recognized Executive Director Dudley Wait who provided the following Thursday, April 12' Northeast Partnership Meeting 11:30 am Olympia Hills Golf Course and Conference Center Tuesday, April 17' Council on the Go Town Hall Meeting 6:30 pm Scenic Hills Community Center 4820 Scenic Drive 04 -10 -201.8 Minutes Page - 2 - Thursday, April 19" Engine 3 Housing Ceremony 5:30 pm Fire Station # 1 Community Volunteer Fair 5:30 pm — 7:00 pm Civic Center Saturday, April 21st Community Shred Day 9:00 am -12:00 pm Schertz City Hall Free on -site shredding services 1yiuy1C III 111C r2U &- Cypress Point Park 5526 Cypress Point Tuesday, April 24th City Council Meeting 6:00 pm Council Chambers • Announcements and recognitions No announcements were provided. • Ms. Benita Bolter, event was outstandii with this event. Ms. City Manager (B, James) by the Mayor (M. Carpenter) ividuals who spoke: Cloverbrook Lane, who stated that the recent `Movin on Main' th a good variety of activities and she hopes the city will continue er praised staff for their work. • Mr. Brent Bolter, ,2633 Cloverbrook Lane, who addressed Council regarding the costs residents pay for membership at the YMCA. His expectation would be that the residents fee would be the lowest. Mr. Bolter also addressed Council regarding the recent JLUS /Land Use Study. He expressed a point of consideration regarding what would happen if the base decided to close /move because they would be restricted with their flying missions. This would impact (negatively) the value of property in the area. A base closure in any community is very devastating. Lastly, he spoke of the city manager role and council's interaction with that person as a body, not as individuals. 04 -10 -201.8 Minutes Page - 3 - • Miss Anneka Dahle,. 91.20 East FM 1518 North, who provided information regarding the 2018 E. O. J. Dog Agility Team stating she has become a two -time champion with first and second places. She will be competing again this year representing the U.S. in July at the Dog Olympics in the Netherlands. She will need to raise funding to support the expenses of her trip. The donation account is FanAngel.com. Titled: 2018 . European Open Junior Agility Team. • Mr. Grumpy Azzoz, 528 Wayward Pass, who spoke about Council as a group. Rumors abound in the community that they are divided; he believes not; they each just have their own opinions. Their jobs as elected officials are challenging.' He mentioned the school district and that folks are really disappointed in the school,' board members and TRE. He also mentioned that the Operation Comfort participants won ,the „gold medal recently in their Olympic competition; their fundraiser will be on the 23rd from 10:00 a.m. - 2:00 p.m. at Grumpy's Cafe. He hopes everyone will come out hd support their cause. Workshops • Discussion regarding Planning & Development Services Fees. (B. James /L.'Wood) Mayor Carpenter recognized Councilmember Edwards who celled for a Point of Privilege stating since council has sevprat,worksho'ps to go and we have consent agenda items and two discussion items he would like to make a motion that we move to consent and that we also move items 3 & 4 on the agenda to the consent agenda: Mayor Carpenter stated that this is not a Point of Privilege, but his point is well taken and asked for'a'seeoni. Councilmember Crawford seconded the motion. The vote vas unanimous,”, with Ma 6,r,Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford voting for and no one voting no. Councilmember Larson was absent. Motion Passed. Mayor Carpen term oved to th consent items. The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and /or action regarding the approval of the minutes of the Regular meeting of April 3, 2018. (B. James /B. Dennis) 04 -10 -2018 Minutes Page - 4 - 2. Resolution No. 18 -R -42 - Consideration and /or action approving a Resolution by the City Council of Schertz authorizing purchases with CDW of up to $1.30,000, an increase from the previously approved amount of $85,000. (B. James /M. Clauser) The following was read into record: RESOLUTION NO. 18 -R -42 A RESOLUTION BY THE CITY COUNCIL OF TEXAS AUTHORIZING ADDITIONAL PURCE TO $130,000 WITH CDW FOR I.T. RELATED, MATTERS IN CONNECTION THEREWITH 3. Resolution No. 18 -R -44 — Consideration and /or aticin approv expenditures with Collier Materials not to exceed $87,300 for Schertz Exercise Trail Project. (B. James, L. Shrum) The following was read into record: RESOLUTION NO. 18- CITY OF SCHERTZ, FROM $85,000, UP WARE AND OTHER on authorizing granite for the following was'read into RESOLUTION NO. 1.8 -R -43 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH LOCKWOOD, ANDREWS, AND NEWNAM, INC., FOR PROFESSIONAL ENGINEERING RELATED SERVICES FOR THE 2018 STREET PRESERVATION AND MAINTENANCE /REHABILITATION PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter moved from the Chair to approve items on consent with the following changes to the minutes, page 19, spelling of Channel, spelling of Cross -Hare, insert "unofficial" before the word April and correct AAPO to say AAMPO seconded by Councilmember Crawford the vote was unanimous with Mayor Pro -Tem Scagliola, 04 -10 -201.8 Minutes Page - 5 - Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford voting for and no one voting no. Councilmember Larson was absent. Motion Passed. Mayor Carpenter moved back to the Workshop items. Workshops • Discussion regarding Fire Services Fees. (D. Wait /K. Long) Mayor Carpenter recognized Fire Chief Kade Long and Fire Marshal John Perry who went over the Fire Services Fees addressing questions from Council. A copy of the presentation is available in the City Secretary's Department. All fees, can be found on the City's website. • Discussion regarding the water meter change out, plan; ,cstimated costs and funding sources. (B. James /J. Walters /D. Hardin Trussell) Mayor Carpenter recognized Finance Director James Walters and Utility Billing Manager Dawinecia Harin- Trussel who provided a Power Puint fesentdtion discussing the proposed water meter change out plan and funding sources, addressing questions from Council. It was the concurrence of Council to move forward with theroiect. Secretary the roll call votes on 'session under section 551.074 of the Texas Government deliberate the appointment, employment, evaluation, )r dismissal of the City Manager. Acting City Manager. Acting City Manager Brian James stated that in the Council packets there is information from EDC regarding payment of an operations grant per the Performance Agreement from Ace Mart Restaurant Supply Company. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 04 -10 -2018 Minutes Page - 6 - Mayor Carpenter recognized Councilmember Edwards who requested a presentation from staff regarding our current fire station operations and what we think we will be needing in the future (i.e., Station No. 4). Mayor Carpenter recognized Councilmember Crawford who asked for a brief update on Fire Station No. 3. • Announcements by Mayor and Councilmembers • City and community events attended and to be at • City Council Committee and Liaison Assignmen • Continuing education events attended and to be c • Recognition of actions by City employees • Recognition of actions by community volunteers below) i who provided compliments LSunday. He also attended the Center. There is a real need for i"provided his compliments on rd' to last night's focus group staff did a great job. Mayor Carpenter recognized Councilmember Gutierrez who complimented the `Movin on Main' event as': quality family fun. He thanked the sponsors such as HEB, Homestead Homes, Republe Services, YMCA, and the City of Schertz. He expressed special thanks to Mary Spence (Events Manacr): Thy Main Street meeting was also a good event allowing our residents to,nrovide their feedback' Mayor Carpenter recognized Councilmember Edwards who also complimented the Main. Street meeting Monday evening; staff did a great job. The gathering this afternoon at Schertz Parkway andLive Oak was also nicely done thanks to Mary Spence again. Mayor Carpenter recognized Councilmember .Kiser who reminded everyone of the Project Graduation for Clemens High School in June. If you still haven't had a chance to donate, call them and they can let you know where to send your monetary contribution. Mayor Carpenter recognized Councilmember Crawford who echoed everyone else's comments regarding the `Movin on Main' event on Sunday. He said someone had walked from one end of the street to another in mid - afternoon and counted about 1,400 folks. Kudos to Mary Spence for all her work on this. He also complimented the Monday evening event, the Main Street meeting. We do need to speak to some more folks because what happens on Main Street will affect them as well. 04 -10 -201.8 Minutes Page - 7 - He attended the gathering at Schertz Parkway and Live Oak and was happy to see something completed and done well. He thanked city staff for all their work on this project. Mayor Carpenter spoke about the amount of traffic and revenue generated for the businesses on Main Street this past Sunday due to the `Movin on Main' event. He complimented all the work done by staff. He stated if we need to form another committee of Council to take on some of the workload to make sure this all gets done, he feels they can find four of them that will do so. He complimented the Parks and Recreation Fun Guide that was recently published. WM Brenda Dennis, City Secretary 04 -10 -2018 Minutes Page - 8 - - NO DISCUSSION TO OCCUR of operations grant per the meeting at 8:15 p.m. Michael R. Carpenter, Mayor MINUTES SPECIAL TOWN HALL MEETING April 17, 2018 A Special Town Hall Meeting was held by the Schertz City Council of the City of Schertz, Texas, on April 17, 2018, at 7:00 p.m., at the Scenic Hills Community Center, 4820 Scenic Drive, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Dudley Wait City Attorney Dan Santee City Secretary Brenda Dennis Fire Chief Kade Long Engineer John Nowak Sr. Computer Support Eric Haugen GIS Coordinator Tony McFalls Municipal Court Administrator Patty Veliz EMS Director Jason Mabbitt Chief Building Official Gil Durant Public Affairs Director Linda Klepper Police Officer A. J. Arriaga Code Enforcement Officer Thomas brooks Deputy Marshal Eddie Gonzales Parks & Rec Director Lauren Shrum Corporal Environmental Law nforeemnt, Mayor Pro -Tem David Scagliola Councilmember Ralph Gutierrez Councilmember Cedric Edwards R 6 41 Mayor Carpenter called the meeting to order at 6:30 p.m. Welcome Mayor Carpenter welcomed everyone and provided a brief outline of how the evening events would unfold with an opportunity for questions from the citizens at the end of all the staff presentations. Mayor Carpenter recognized the Councilmembers that were present, Mayor Carpenter lead the Pledge of Allegiance to the Flag of the United States at the request of Councilmember Edwards. Presentations rmardins! the specific topics: 4 -17 -2018 Minutes • FM 1.103 Construction status update Acting City Manager Brian James introduced City Engineer Kathy Woodlee who provided a brief PowerPoint regarding the FM 1103 construction. • Area Drainage project updates Acting City Manager recognized Public Works Manager Doug PowerPoint regarding the area drainage projects. • Northcliffe Water Main replacement overview Acting City Manager Brian James recognized Wa provided a brief PowerPoint regarding the Northcl • FY 2017 -18 Budget Updates. Acting City Manager Brian James recognized Finance I to show the video of the 2018 State of the City address and Mr. James informed the attendees that it could be ,f provided information on what wag approved in this p survey that was conducted, priorities as: fisted by city re trails, storm water runoff, and the enforcdmon�of city this year's budget, additional staff mebers were ad, towards park facility maintenance and storm water chat 20 work vehicles, a dump truck, trailers and other equip Main who provided a brief Jimmy Hooks who lent projects. �r James Walters who attempted there was no sound, Mr. Walters on the city website. Mr. Walters gar's budget. Per the last citizen �s were, police services, parks and s 4nd'ordinances. As a result, in ind the focus has been directed aintenance. This also allows for to be purchased. New website updates include' the FY 2016 -1.7 Annual Finance report which is available on Acting City Manager Brian James and staff members present addressed a variety of citizen questions regarding the following subjects: • Drainage concerns • FM 1] 03 and TxDOT improvements and construction • Proposed Cibolo Toll Road • Road improvements • Wiederstein Road, when will it be repaired • Country Club Blvd, road repair • FM 1103 turnaround lanes • Northcliff Golf Course — zoning • Cable companies — permits for digging 4 -17 -2018 Minutes • Hike and Bike lanes and sidewalks connectivity to FM1103 City Hall Communications: The meeting officially adjourned at 7:44 p.m. R. Carpenter, Mayor Brenda Dennis, City Secretary 4 -17 -2018 Minutes Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: April 24, 2018 Department: Fire Department Subject: Resolution No. 18 -R -47 Authorizing the submission of a grant application in an amount up to $92,203.00 to the Office of the Governor, Homeland Security Division, for the 2018 state homeland security grant urban area security initiative (UASI) program; and authorizing the acceptance of the funds, upon award. BACKGROUND Goal The Fire Department seeks Council approval to accept the 2018 State Homeland Security Program Urban Area Security Initiative (UASI) Grant funds, if awarded, to purchase Technical Rescue and Hazmat Equipment. Schertz Fire Department is a founding member of the FEMA Type III, GuadaComa Emergency Response Group that includes New Braunfels, Seguin, Cibolo, Selma and the Guadalupe, Comal and Bexar county area. The team currently covers 395 square miles of 3 counties ( Bexar, Comal and Guadalupe Counties). The estimated population in this area is approximately 235,000. This group's sole purpose is to work jointly in mitigating hazardous material incidents to limit the public and commercial impact of these situations. In addition, Schertz Fire Department participates in numerous mutual aid agreements including regional and statewide responses. Schertz Fire Department is attempting to secure grant funds to purchase multi -use equipment that will increase the capacity of the GuadaComa Emergency Response Group and can be used daily on calls for service within the Schertz city limits. In hazardous material situations and almost every other firefighting operation, clean breathing air protects firefighters during operations on emergency scenes. Schertz Fire Department is seeking a mobile air compressor to be able to refill self - contained breathing cylinders while at a scene. Schertz Fire Department is also seeking a Ford F -550 crew -cab pickup to transport technical rescue and hazmat equipment. We are also seeking technical rescue equipment, called the Absolute Flying Raker that would allow us to stabilize walls and other large equipment including tractor trailers and train cars. This product is made by Paratech and is compatible with other products we use from the same manufacture. These are the same grant items that we brought before Council for approval on March 13, 2018 as part of the HSGP Grant Program. The UASI Grant, is a second Homeland Security grant program that is available in our area that we would like to apply for. If we are awarded both grants we would be able to decline the second awarded grant with no penalty. Our grant application that we applied for on March 13, 2018 is currently located just below the funding line and is not expected to be awarded. Summary of Recommended Action Recommend approval. FISCAL IMPACT None. Equipment is expected to cost $92,203.00, of which all $92,203.00 will be state funds and no matching City funds are required. Recommend approval. ATTACHMENTS Resolution No. 18 -R -47 19►:4 Is 11111y 1 RESOLUTION NO. 18 -R -47 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION IN AN AMOUNT UP TO $92,203.00 TO THE OFFICE OF THE GOVERNOR, HOMELAND SECURITY DIVISION, FOR THE 2018 STATE HOMELAND SECURITY GRANT URBAN AREA SECURITY INITIATIVE (UASI) PROGRAM; AND AUTHORIZING THE ACCEPTANCE OF THE FUNDS, UPON AWARD. WHEREAS, the Office of the Governor, Homeland Security Division (HSD) is a program that is designed to enhance the State's ability to prevent, respond to; and recover from acts of terrorism; and WHEREAS, the City Staff of the City of Schertz (the "City ") has recommended that the City Council authorize the filing of a grant application with the Homeland Security Grant Program relating to Hazmat and Technical Rescue Equipment for Schertz Fire Rescue; and WHEREAS, no matching contribution is required; and WHEREAS, The City of Schertz agrees that in the event of loss or misuse of the Office of the Governor funds, the City of Schertz assures that the funds will be returned to the Office of the Governor in full. WHEREAS, the City Council has determined that it is in the best interest of the City to apply for a grant from the Office of the Governor, Homeland Security Division. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS K157.1W Section 1. The Acting City Manager or his designee are hereby authorized to submit a grant application in an amount not to exceed $92,203.00 to the Office of the Governor, Homeland Security Division to fund the following State Homeland Security Grant UASI Projects: Grant # 3692801 - Fire Services Regional Response Capabilities Section 2. The City Council hereby authorizes the Acting City Manager and/or his designee as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 4. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 5. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this :Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 8. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of April, 2018. . CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: April 24, 2018 Department: Subject: C• � 1 Facility Services Resolution No. 18 -R -48 A Resolution authorizing expenditures totaling no more than $80,000 with Gerard Electric for repairs to Pickrell Park Pool and other separate and unrelated electrical repair services during the 201.7 -2018 fiscal year Earlier this year it was discovered that due to the age of the Pickrell Park Pool and the electrical codes it was built under in 1974, that there was a risk that a fault could occur due to improper grounding and bonding that could possibly lead to electrical current being present in the water. As a life safety issue, Facilities Management along with the Parks and Recreation Department have developed a plan to upgrade the electrical service to current code preventing any possibility of this occurring now and in the future. Based upon quotes received from multiple electrical companies, it has been determined that Gerard Electric is the best vendor to complete this job. Gerard Electric has provided a quote of $29,646 to install the needed equipment. Staff is adding a $20,000 contingency due to the age of the electrical wiring that will not be replaced. This wiring is old enough that it would not be surprising if some of it failed during the upgrade process requiring replacement beyond the intended scope of this project. This results in a not to exceed amount of $49,646 for the repairs to Pickrell Park Pool for electrical work. The City's practice is to seek authorization from City Council when expenditures with a vendor exceed $50,000 in one fiscal year. Year -to -date expenses with Gerard Electric are $2,659.95. Staff also believes we will incur expenses with Gerard Electric for other separate and unrelated repairs for a total, not to exceed amount of $80,000 for all expenses with this vendor in the 2017 -2018 fiscal year. The Pickrell Park Pool is an unbudgeted and unexpected repair for the FY 2017 -1.8 Budget, which is not projected to have enough funds at the end of the year to cover the project. Due to the immediate nature of the issue, staff is proposing to get the fix underway now to have the pool ready to open for the summer. To fund the repairs, staff is proposing to use the General Fund initially with the intent to come back to Council this summer with a request for additional bond funds for facility maintenance and upgrades that will ultimately pay for the project. COMMUNITY BENEFIT To provide the best value to residents for labor and related materials for various separate and unrelated electrical projects within the City of Schertz. SUMMARY OF RECOMMENDED ACTION Staff recommends that Council authorize expenditures totaling no more than $80,000 with Gerard Electric for repairs to Pickrell Park Pool and for other separate and unrelated City projects requiring electrical services in 2017 -2018 fiscal year. FISCAL IMPACT Funds to pay for the repair of Pickrell Park Pool will be taken from the General Fund initially with the intent to seek Council action to reimburse the expenses out of future bond funds intended for facility maintenance and upgrades. Other electrical repairs will be paid for from other funds approved for repair and maintenance in the 2017 -2018 fiscal year budget. ATTACHMENTS Resolution 18 -R -48 RESOLUTION NO. 18 -R -48 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES TOTALING NO MORE THAN $80,000 WITH GERARD ELECTRIC FOR REPAIRS TO PICKRELL PARK POOL AND OTHER SEPARATE AND UNRELATED ELECTRICAL REPAIR SERVICES DURING THE 2017 -2018 FISCAL YEAR AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City ") received a quote from Gerard Electric of $29,646.00 to install the needed equipment for repairs to Pickrell Park Pool; and WHEREAS, City staff recommends the addition of a $20,000 contingency for a not to exceed amount of $49,646.00 for repairs to Pickrell Park Pool; and WHEREAS, the total amount spent to date with Gerard Electric for electrical repairs is $2,659.95 and staff expects in excess of $20,000.00 of additional, unrelated electrical repair expenses with Gerard Electric in the FY 2017-2018 fiscal year; and WHEREAS, staff requests Council approve expenditures with Gerard Electric for a total, not to exceed amount of $80,000; therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes expenditures totaling no more than $80,000 with Gerard Electric for repairs during FY 201.7 -2018 fiscal year. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of April, 2018 . CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50664954.1 - 2 - Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: April 24, 2018 Department: Public Works Subject: Resolution No. 18 -R -39 — A Resolution authorizing the Acting City Manager to enter into a contract with Andale Construction Inc., for the application of HA5 asphalt preservation product in the Arroyo Verde Subdivision. BACKGROUND As a part of the City's PCI program, the Public Works Street Department is scheduled to seal the street surfaces within the Arroyo Verde Sub - division in FY 2018. Under our streets program, Public Works is responsible to maintain the pavement on streets that score at 75 or higher on the pavement index. The methods used for this maintenance include crack sealing (all streets), fog seal (like we did on Curtiss Avenue last year), slurry seal (this project) and /or chip sealing (Live Oak Road last year). Each of these maintenance methods are used for specific purposes on streets based upon their current condition and anticipated vehicle volume in the future. The method being recommended for the Arroyo Verde project is a substitute for a standard slurry seal, although in application and appearance, is similar to a slurry seal. A slurry seal is the application of a very thin layer of asphalt emulsion with a fine limestone aggregate that seals the current road surface and gives a "like -new" appearance to the street. It is intended for streets that have lower volumes of traffic and a good sub -base structure. The sealing of the surface provides a like new condition that can extend the maintenance time frame by five to seven years with a standard slurry seal. Contractors who perform standard slurry seals warranty the work for 2 -3 years for defects of application. In lieu of a standard slurry seal, Public Works is proposing to use a new enhanced product called HA5 that promises a longer life in the appearance of the roads as well as extending the time before additional maintenance would be needed. The HA5 product has been in use for over seven years around the nation but only recently was it made available by a contractor in Texas. Public Works staff have evaluated the product and visited locations where it has been used both post- application and during the application process. HA5 is a patented formula that includes polymers and other products in the asphalt emulsion and has a fine slate aggregate. It is expected that this formula will extend the maintenance time frame to seven to ten years and the warranty is for five years. It is applied like the standard slurry seal but with two passes over the street surface instead of one. If City Council authorizes entering into an agreement with Andale Construction, Inc for the application of HA5 in the Arroyo Verde Subdivision, it is anticipated that we could be scheduled for this work by mid- to late- May. Public Works will be coordinating this project with the Arroyo Verde HOA. We will be sharing the proposed schedule with all the residents via door hangers and we will be at their HOA meeting(s) to answer questions and explain the process in more detail. As with any slurry seal, there is a cure period after the product is applied. However, even though the HA5 product requires two passes laying down the product compared to a single for standard slurry seal, the cure period is the same with a requirement of no vehicle traffic overnight. The contractor will be providing shuttle services for residents, postal service, etc during the cure period of each street and it is anticipated this staged process will require five days to complete the entire subdivision. This product costs approximately $0.45 more per square yard ($3.05 vs. $2.60) than a standard slurry seal. The HA5 product is patented and only licensed to one contractor in Texas (Andale Construction, Inc.). The Street Department would like to utilize this product on Arroyo Verde to evaluate how it lasts in our community. If it does perform as to the claims of the manufacturer and to the claims from other communities that have used it, Public Works believes this will stretch street maintenance dollars across the City further since a 17% increase in upfront costs provides an approximately 40% longer life span before reapplication. With only one vendor available, staff is recommending contracting with Andale Construction, Inc. as a sole source vendor. COMMUNITY BENEFIT Applying the HA 5 asphalt preservation product will increase the life expectancy of the streets and decrease the maintenance required in this subdivision over the next seven to ten years. HHZTG • ' • On This project will be funded from current budgeted Street Maintenance funds approved by City Council in the FY 201.7 -201.8 budget. RECOMMENDATION Staff recommends Council approve Resolution 18 -R -39 authorizing the Acting City Manager to enter into a contract with Andale Construction Inc. in the amount of $68,820.79 with a contingency of $6,882.00 for a not to exceed amount of $75,702.79. ATTACHMENTS Resolution 18 -R -39 Proposal from Andale Construction Inc. Memorandum — Sole Source Map — Arroyo Verde Subdivision RESOLUTION NO. 18 -R -39 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO A CONTRACT WITH ANDALE CONSTRUCTION INC. FOR THE APPLICATION OF HA5 ASPHALT PRESERVATION PRODUCT IN THE ARROYO VERDE SUBDIVISION, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City has adopted the results of the pavement conditioning index recommending a variety of street maintenance methods and road reconstruction projects based upon the current conditions of City streets; and WHEREAS, certain streets, including those within the Arroyo Verde subdivision are recommended to receive a slurry seal application to improve the condition of the pavement and extend the useful life of the streets; and WHEREAS, Public Works staff have evaluated a new technology slurry seal product known as HA5 that is now available to be used on streets in Texas; and WHEREAS, the HA5 product is slightly more expensive but can extend the appearance and maintenance life of the street surface up to five years longer than standard slurry seal; and WHEREAS, the HA5 product is only available from Andale Construction, Inc. as a sole source supplier meeting the requirements as a sole source supplier for the City of Schertz; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into a contract with Andale Construction Inc. for the application of HA5 asphalt preservation product in the Arroyo Verde subdivision. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the Acting City Manager to enter into a contract with Andale Construction for that application of HA5 asphalt preservation product in the Arroyo Verde subdivision for a proposed price of $68,820.79 with a contingency of $6,882.00 for a not to exceed amount of $75,702.79. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of April 201.8 Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor . Headquarter Office Southern Texas Division Office PROPOSAL 7700 N. Hayes Dr. 1799 FM 766 Suite 100 % Valley Center, KS 67147 Cuero, TX `' ' .tr =_ P: 316 -832 -0063 P: 361 - 243 -8535 Date Estimate F: 316 -440 -8810 2113/2018 Schertz - Arroyo Verde www.andaleconstriietion.com Client Project Description Project Location City of Schein Arroyo Verde off of FM 3009 6 Streets in the Arroyo Verde Neighborhood P.O. Number Terms Advisor Region Mate License # Due upon completion Joe TX Description Quantity Ulm Rate Total Schertz 2018 - Install - 5 Day Install with 2 Days of Required Flaggers HA5 HIGH DENSITY MINERAL BOND: 19,121 SgYard 3.05 $ 58,319.05 -- Install "HA5" High Density Mineral Bond advanced performance pavement preservation treatment. -- No guarantee surface treatments will adhere to areas saturated with motor oil. -- HA5 meets demands ofAPWA (American Public Works Association) specification (Section 32 01 1168 High Density Mineral Bond). Traffic Control 1 Unit $ 2,503.07 $ 2,503.07 1 Unit 6,701.42 6,701.42 Mobilization and street prep Resident and Citizen Notification 1 Unit 1,297.25 1,297.25 *Pricing includes hand delivered residential notification and basic traffic control. Pricing is based upon one mobilization for the project. Projects that are broken up to be done over different time periods requiring multiple mobilizations would result in the project being priced based upon the tier of the square yardage for each scheduled project. Pricing does not include traffic control beyond the use of basic traffic cones and road closed signage on low volume residential streets. Message boards, flagger, type 3 barricades will be separately priced items. Excessively dirty roadways will require separate cleaning fees. Pricing will expire 6/1512018. Total $ 68,820.79 Proposal void 30 days from date listed on proposal. By signing this proposal (contract), I agree that Andale Construction Inc. may not be held liable for delays, conditions, or Customer is responsible for furnishing tax exempt certification. If one is not supplied all applicable taxes will be assessed and non - refundable after invoice has been generated. Acts of God beyond their control, which situations may delay or cause cancelation partially or entirely on any project. Delays include project demand and material supply. Andale Construction Inc. is not liable for any ADA compliance, if needed, Client should consult with an ADA compliance professional prior to specific project approval. PAYMENT TERMS: Due Upon Completion (Completion by line item Trogress Billing' and/or completion of project core) There may be concerns from Client following completion. Upon request, post - project walk- throughs may be scheduled to review concerns. Payment will still remain due upon invoice. Andale Construction Inc. is committed to client satisfaction and resolving concerns, though at times, this may be delayed. As the Client, I agree to not withhold payment due to walk - through requests, cleaning, touch -up, or warranty concerns. I understand and agree that I will be billed for towing as incurred and will be due on receipt. I agree that if I demand to retain payment until warranty work or touch up is completed, the retainer will be a fixed amount of 5% of invoice, up to $750.00. 1 agree that I may be billed as each line item is completed and each item may become their own respective invoice. I understand that interest accrues on all past -due amounts at 24% per annum from invoice date, until paid in full; and may be billed collection fee's of up to 40 %, and Client agrees to pay all fees accrued by collection efforts. These terms apply to all amount(s) incurred by me and for whom I have committed management responsibility, regardless oftiming. Total Proposal price includes one mobilization. Additional mobilizations may be billed up to $3,500 per additional mobilization. This agreement provides Client written Notice of Right to Lien. Pricing does not include Certified Payroll unless stated otherwise. INSURANCE: These insurance limits are listed by Andale Construction to inform Client of such. Any premiums above the following to be paid by Client. This disclosure overrules any other contract language wherein Andale Construction agrees to differing limits. Certificates available upon request. GENERAL LIABILITY: $lm (Inc.), $2m- (agg.) AUTO:$1m UMBRELLA: $2m (inc ), $2m (agg.) _PERSONAL INJ: $lm WORKERS COMP: $lm Signature Print Name Page 1 of 2 Date Andale Construction Inc. Jessica, March 2, 2018 1 received a request from Robert Martinez of our Streets Department to check for the availability of an Approved contractor for an asphalt preservation product called HAS, manufactured by Integrated Pavement Solutions (IPS). He received a Quote for some street resurfacing from a contractor out of Cuero, TX, Andale Construction, who claimed to be the only Approved Contractor for this product in Texas. I did some research on this product and I found this claim to be true. There are only five (5) Approved Contractors in the U.S. for HA5at this time. Anda|e Construction, Texas, 8|ountConstruction, Georgia, Den|e� Inc., Illinois, Holbrook Asphalt Co, Utah, and VVhittakerContracting Corporatinn, Alabama. I have attached a COS Sole Source Memorandum, as well as the Sole Source Notarized letter from the manufacturer, IPS. In addition to those documents I have included an article from Seguintoday.com regarding this product and this contractor, as well asan email from the City of Seguin Purchasing Manager who states that they contracted with Andale to do some street resurfacing, and that they are in fact the sole source for this product inTexas. I recommend that the Streets Department proceed with this project, with City Council Approval, without a Formal Solicitation ao that process would be fruitless in this instance, M a -iio i randurn MEMO TO: Purchasing & Asset Management DATE: Mar cli 2, 2018 FROM: Robert Martinez SUBJECT: Sole/Single Source Justification for (brief acquisition description) In accordance iiith the 01), of Schertz Purchasing Policies, unless tstifled and clocinnentecIfor business rectsons, (ill City of Schertz Prociti-einents excee(ling $1,000 should be conil-Wed betiveen two or more eligible suppliers, Sepcircite, sequential, or conij)onent purchaw requests Ito o-ioid this thresholcl is Prohibited Conseqzienllv, evel), contrcicting action for which coini.7etition cloes not occur must htive a solelsiiigle-source jitstljlc(itio)7 clocinnent in the contract file. This applies to all requests1requireinents, not just "new" requireinen/s, The fitn(lalnental issue is whether the procurement is competed or not. If riot, a written docionent inust be developed card filed in the contract file, which justifies or exj)lciins why it ivas not competecl, This procurement cannot reasonably be competed because: (Check all applicable blocks and completely explain) I Only one supplier (include the supplier name) produces or call produce this product or service, (Letter fi•orn vendor required), I Urgency of need limits the capability to compete the requirement, (Please explain the urgency and negative impact if tirricline is extended to compete this requirement). 3. Standardization with existing products or services must be maintained. Use of any other type, brand, or service process would be incompatible or too costly to modify. (Explanation required). 4, Continuity with current or existing processes or services is necessary. (Change to another supplier is not possible for the following reasons). 5. Statutory or regulatory requirements limit competition for the following reasons: 6. Other reasons why competition for this requirement must be limited: (explain in detail) EXPLANATION: Andale Construction, Cuero, TX, is the only company in Texas that is Certified by Integrated Paverrinet Solutions (IPS), the sole and Patented manufacturer of HA5 High Density Mincral Bond Asphalt Treatment, to install this t, This has n researched and verified by the Purchasing Department. Documents on file. - Signed: Position/Title: Streets Department Supervisor FOR PURCHASING USE ONLY Approved: or" "a, Date: U September 14, 2017 This letter is to confirm that HA5, an asphalt preservation product, is a sole source product manufactured, sold, and distributed exclusively -under the direction of IPS, Bond as specified in the "Manual of Standard Specations 2012 Section 32 01 13.68 produced by the American Public Works Association, Sincerely, L75�" Mark Beatty, SVP IPS (Integrated Pavement Solutions) 1545 E Commerce ELIZABETH ANNE, ROUNDY All Not , I b ary Pu blic State of Utata h My Cow lt, doi) Cxolres N69 25; 2019 'CO1m1*1j5'1dh too. 685317 �!�EI�'a, �Ar_ Headquarter Office Southern Texas Division Office PROPOSAL 7700 N. Hayes Dr. 1799 FM 766 Suite 100 VaIley Center, ICS 67147 Cuero, TX CONS TRUCTIONire, P; 316-832-0063 P.- 361-243-8535 F, 316-4,10-8810 2/5/2018 Schertz - Arroyo Verde vAyw.andaleconstruction.com A v s % and street prep L Resident and Citizen Notification *Pricing includes hand delivered residential notification and basic traffic control. Pricing is based upon one mobilization forthe project. Projects that are broken up to be done over different time periods requiring multiple mobilizations would result in the project beingpriced based upon the tier offhe square yardage for each scheduled project. Pricing does not include traffic control beyond the use of basic traffic cones and road closed signage on low volume residential streets. Message boards, flagger, type 3 barricades will be separately priced items. Excessively dirty roadways will require separate cleaning fees. Pricing will expire 6/15/2018. 11 Unit 1,297.2 1,297.25 Tofal $ 69,820.79 Proposal void 30 days from date listed on proposal. By signing this proposal (contract), I agree. that Andale Construction Inc. may not behold liable for delays, conditions, or Customer is responsible for furnishing tax exempt certification. If one is not supplied all applicable taxes will be assessed and Don-refundable after invoice has been generated. Acts of God beyond their control, which situations may delay or cause cancelation partially or entirely on any project. Delays include project demand and material supply. Andale Construction Inc, is not liable for any ADA compliance, if needed, Client should consult with an ADA compliance professional prior to specific project approval. PAYMENT TERMS: Due Upon Completion (Completion by fine item 'Progress Billing' and/or completion of project core) There may be concerns from Client following completion. Upon request, post-project walk firroughs may be scheduled to review concerns. Payment twill still remain due upon invoice. Andale Construction Inc: is committed to client satisfaction and resolving concerns, though at times, this may be delayed. As the Client, I agree to not withhold payment due to walk-through requests, cleaning, touch -up, or warranty concerns. I understand and agree thatl will be billed for towing as incurred and will be due on receipt. I agree that if I demand to retain payment until warranty work or touch up is completed, the retainer will be a fixed amount of`5% of invoice; up to $750.00. 1 agree that I may be billed as each line item is completed and each item may become their own respective in-voice. I understand that interest accrues on all past-due amounts at 24% per annum from invoice date, until paid in full; and may be billed collection fc&s of up to 40Y., and Client agrees to pay all fees accrued by collection efforts. These terms apply to all amount(s) incurred by me and for whom I have committed management responsibility, regardless oftiming. Total Proposal price includes one mobilization. Additional mobilizations may be billed up to $3,500 per additional mobilization. This agreement provides Client written Notice of Right to Lien. Pricing does not include Certified Payroll unless stated otherwise. INSURANCE: These insurance limits are listed by Andale Construction to inform Client of such. Any premiums above the following to be paid by Client. This disclosure overrules any other contract language wherein Andale Construction agrees to differing limits. Certificates available upon request GENERAL LIABMITY: $1m (Inc.), $2m (agg.) ALTO: $lm UMBRELLA: :$2m (inc,), $2m (agg.) PERSONAL INS: $lm WORKERS COMP: $lm Signature PrintNamr Date Andale Construction Inc. Page: of2 City to help preserve durability of roads at Mill Creek subdivision Posted on 1122/2018 8:11:00 AW (Seguin) -- Some roads in a local neighborhood are about to get a bit of a facelift, The Seguin City Council approved an amount not to exceed $200,000 for a new product to be installed along some streets in the Mill Creek Crossing subdivision. City Engineer Joe Ramos says they are working with AnadaleConshction to have thoHA6 asphalt preservation product installed on some streets in the neighborhood. Ramos says this project |o made for streets that are still in pretty good shape, but are starting to show some signs of stress. He says this is all about prolonging the life uf the street and helping to control the maintenance costs in future years. "There's some streets that kind of fall in between the chip seal and the zipper (style) projects. (These are) streets that are aged e little bit, anywhere from 1Oto15year, (and they) start exhibiting some oxidation. You see the asphalt start turning grey. What we want is we want to give those streets a treatment before they start deteriorating, before they start cracking up and having other distresses that'll require a higher level of maintenance," said Ramos. Ramos says they are excited about this product. This is the only certified contractor for H/5. and he says the product has been very popular so far. "The SH5 treatment. There's only one contractor in the state of Texas that is certified brapply it. They're taking a lot of orders right now. There seems tnb*a mad rush from cities across the state trying to get on their list. We're no different. I think we're a little ahead of some of the cities if you're able to approve this award tonight''' said Ramos. Ramos says this iso relatively low cost way for the city to address some of the needed maintenance on some of the older streets in the neighborhood. The work will have some impact on the homeowners inthat area, but Ramos says they'll be working with them on that they understand exactlyhowthiswmrkwiUbe done. "The older streets in Mill Creek Crossing if you see that some of the streets are maybe i2 years old, maybe a |ittleoldnr — some of the early streets. So about half nf the subdivision is already in need of kind ufe low cost treatment. This was on excellent product that really will serve uu well in that neighborhood. 3owe're proposing to apply this treatment to -- if you see in your documentation there's a map -- the roads that we intend to apply this on. |fUbe done over several days. The material takes about 24 hours to cure. What they'll doio they'll treat half of the street, let it cure out before they treat the other half of the street. The contractor will also provide shuttles for folks if they need to get in and out," said Ramos. Ramos says this iuo big step for the city, because the product hasn't been used in this immediate area. He thinks this purchase will represent o good value to the city. He told the council that this product can greatly help to extend the life of these streets, "They will be one of the first cities in this area ho use that product. Its been used io Austin, not further south here with real good results. We're looking forward to adding this to one of our techniques to keep our streets in good shape. It's asphalt binder. Its only on the surface. It's real thin (produoD that seals the surface and preserves it and keeps it from deteriorating. Looks real nice when it's done," said Ramos, who was asked how long this would preserve the street, He told the council "it varies from 15 to 25 years more or less. It's a pretty durable pmduot." The council stressed that d will b*important for the contractor and city staff to work closely with the homeowners in that neighborhood. There's lots of on-street podkingthotocoumjnyWiUCreekCmeoing.end that's not going tnbe able to happen when the product iy being applied. Ramos says they are going tu set up meetings and make sure that all of that information is explained well before the project ever gets started. citv of Seguin: Mill Creek Crossing Mr. McFarland, We did contract with Andale Construction for the application of HA5 We found that IPS is the sole provider of the product and IPS confirmed that Andale Construction was the only trained applicator in this area. Twila Wood, CPPB Purchasing Manager City of Seguin (830) 401 -2451 Approved Contractors — Integrated Pavement Solutions (IPS) , �Fp HAS Approved Contractors HAS Approved Contractors twwvt I P §4 S�o�lutions I Page I of 2 Customers About Us Contact Customers About Us Contact The following contractors, have been carefully selected as approved installers of Integrated Pavennent Solutions products. Andale Conotnicti- env I I L B Re Us 0 Ho ASPHALT CO, Holbrook AsprilL, Co_ Blount Construction on ISG Strategic Parweru Share this page f V G. in Denier Construction Whitaker Corporation 4/10/2018 Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: April 24, 2018 Department: Public Works/Engineering Subject: Resolution No. 18 -R -46 — Authorizing the Acting City Manager to enter into a Professional Services Agreement with Ford Engineering, Inc. relating to Engineering, Design, and Hydraulic Study for the East Live Oak Pump Additions Project BACKGROUND Currently the City of Schertz receives its water supply from Schertz Seguin. Local Government Corporation(SSLGC). The water is delivered to our East Live Oak water plant site into our ground storage tanks. It is then pumped into an elevated storage tank on site and out into the distribution system through a bank of pumps. The city is broken into two pressure plains with the dividing line being near Live Oak road. We have one bank of pumps that pump into our northern zone and the other bank of pumps that pump towards the south zone. In the past several years we have begun having pump and motor failures that result in having to pull the pump and /or motors and send them off for repairs. Depending upon the complexity of the failure, these repairs can take from a few weeks to several months to complete. As our pumping system continues to age, pump failures will continue to occur and as our system grows, multiple pump failures could lead to a situation where we would be unable to appropriately distribute the water supply. The goal of this engineering project is to design a redundant pump system to be able to alternate between banks of pumps to limit run time on existing pumps prolonging their life and to provide back -up pumps when maintenance is needed. Staff's intention is to use new variable drive pumps that are more efficient and can increase or decrease the speed of the pumps to keep up with the demand of service. This Resolution authorizes approval of an agreement with Ford Engineering, Inc., to design the East Live Oak Pump Additions. The plans will be structured so that they can be used for construction of the project. The East Live Oak Pump Additions is high priority based on the frequency of pump and motor failures and the possible impact on area residents from interrupted water service. Ford Engineering, Inc. is one of the City of Schertz approved On Call Engineering Contracts. Based on qualifications, experience, and history of the project, staff recommends contracting with Ford Engineering to provide the engineering and design services for the project in the amount of $120,714. The project will be funded from the current year's water department budget. Once design is completed and a total estimated cost of the project is provided we will return to City Council to allocate funding for construction. Table 1 below lists current, active agreements between the City and Ford Engineering. Dollar amounts for the agreements have previously been budgeted, funded, and approved. Amounts allocated to these approved agreements were authorized in a previous or current fiscal year and the expenditure of the authorized amounts typically spans more than one fiscal year. These projects and amounts are not included in the requested not -to- exceed expenditures for which authorization is being requested herein. TABLE 1 Current Professional Service Agreements Contract Amount Corbett Elevated Storage Tank $240,061 Nacogdoches Water Tank Painting $29,690 East Live Oak Water Tank Painting $26,325 Schertz Parkway Reconstruction Live Oak to Maske $64,535 FM 1103 Utility Relocations $38,013 Pedestrian Routes & Bike Lanes Parks $99,000 East Dietz Creek Silt Removal (Drainage) $42,400 Miscellaneous Tasks each less than $50k $57,600 to be determined as needed Goal To contract for engineering, design and cost estimates for a redundant pump system at the East Live Oak water pump station. Ford Engineering will provide engineering and professional consulting services for the design, development of plans, specifications and cost estimates for these East Live Oak Pump additions. Community Benefit Provide redundant pump capacity to avoid possible interrupted water service caused by pump and motor failures. Summary of Recommended Action Staff recommends Council authorize the Acting City Manager to enter into a contract with Ford Engineering, Inc. to engineer and design the East Live Oak Pump Additions at a not to exceed cost of $1.20,714. lM.Yi • ' • On Engineering and design cost for the project in the amount of $120,714. Funds are available in the current year's budget. RECOMMENDATION Staff recommends Council approve Resolution 18 -R -46 ATTACHMENTS Resolution 18 -R -46 Scope of Work Project Design Phase Cost and Timeline RESOLUTION NO. 18 -R -46 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH FORD ENGINEERING, INC., RELATING TO ENGINEERING, DESIGN, AND HYDRAULIC STUDY FOR THE EAST LIVE OAK PUMP ADDITIONS PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has determined that the City requires professional services relating to engineering, design, and a hydraulic study for the East Live Oak Pump Addition Project; and WHEREAS, City staff has determined that Ford Engineering, Inc. is uniquely qualified to provide such services for the City; and WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or proposals with respect to a procurement for personal, professional, or planning purposes; and WHEREAS, the City has an On -Call Engineering Services Agreement with Ford Engineering, Inc., for Engineering and Design Services; and WHEREAS, the cost of this project is a not to exceed amount of $1.20,71.4.00 and those funds will come from budgeted funds in the Fiscal Year 2017 -2018; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Ford Engineering, Inc. pursuant to the Engineering Project Agreement attached hereto as Attachment 1, (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS 11M.111 II Section 1. The City Council hereby authorizes the Acting City Manager to execute and deliver the Agreement with Ford Engineering, Inc. in substantially the form set forth on Attachment 1 Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this :Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor Brenda Dennis, City Secretary (CITY SEAL) ATTACHMENT 1 SCOPE OF WORK 50077397.1 A-] CITY OF SCHERTZ PROJECT AGREEMENT FOR PROFESSIONAL SERVICES This Agreement is entered into in the City of Schertz, Texas, between the City of Schertz, a Texas municipal corporation, hereinafter called "CITY" and/or "OWNER", and Ford Engineering, Inc. hereinafter called "CONSULTANT ". Engineer(s), duly licensed, and practicing under the laws of the State of Texas, hereinafter called "CONSULTANT ", this Agreement being executed by City pursuant to appropriate action by the City Council of CITY and by CONSULTANT, for engineering services hereinafter set forth in connection with the above designated Project for CITY. ARTICLE I DEFINITIONS ARTICLE 2 SCOPE OF SERVICES ARTICLE 3 COMPENSATION FOR SERVICES ARTICLE 4 METHOD OF PAYMENT ARTICLE 5 TIME, SCHEDULE, AND PERIOD OF SERVICE ARTICLE 6 COORDINATION WITH CITY ARTICLE 7 REVISIONS TO DRAWINGS AND SPECIFICATIONS ARTICLE 8 OWNERSHIP OF DOCUMENTS ARTICLE 9 TERMINATION AND /OR SUPENSION OF WORK ARTICLE 1.0 CONSULTANT'S WARRANTY ARTICLE 11 ASSIGNMENT OR TRANSFER OF INTEREST ARTICLE 12 INSURANCE REQUIREMENTS ARTICLE 13 INDEMNIFICATION ARTICLE 14 CLAIMS AND DISPUTES ARTICLE 15 SEVERABILITY ARTICLE 16 ESTIMATES OF COST ARTICLE 17 INTEREST IN CITY CONTRACTS PROHIBITED ARTICLE 18 CONFLICTS OF INTEREST DISCLOSURE ARTICLE 19 STANDARD OF CARE ARTICLE 20 RIGHT OF REVIEW AND AUDIT ARTICLE 21 ENTIRE AGREEMENTS ARTICLE 22 VENUE ARTICLE 23 NOTICES ARTICLE 24 INDEPENDENT CONTRACTOR ARTICLE 25 CAPTIONS ATTACHMENT 1 PROJECT SCOPE OF SERVICES ATTACHMENT 2 COMPENSATION ATTACHMENT 3 BILLING RATE SCHEDULE ATTACHMENT 4 ADDITIONAL PROJECTS AND /OR EXPANDED SCOPE OF SERVICES East Live Oak Pump Additions Page 1 ARTICLE 1: DEFINITIONS AS USED IN THIS AGREEMENT, THE FOLLOWING TERMS SHALL HAVE MEANINGS AS SET OUT BELOW: Agreement means this Master Agreement between. CITY and CONSULTANT that establishes the terms and conditions for all Projects to be carried out under this Agreement. Application for Compensation means the form CONSULTANT uses to make a request to be paid for completed services. Application for Payment means the form CONSTRUCTION CONTRACTOR uses to make a request to be paid for completed work. Certificate for Payment means the form CONSULTANT uses to make recommendations on CONSTRUCTION CONTRACTOR'S Application for Payment. CITY means the City of Schertz, Texas. Claim means a demand or assertion by one of the parties seeking, as a matter of right, adjustment, or interpretation of the terms of this Agreement, payment of money, extension of time, or other relief with respect to the terms of this Agreement. The term "claim" also includes other disputes and matters in question between the OWNER and CONSULTANT arising out of or relating to this Agreement. Compensation means amounts paid by CITY to CONSULTANT for completed services under this Agreement. CONSTRUCTION CONTRACTOR means the firm hired by CITY to construct the Project. Construction Contract Documents means the contract between the CITY and the firm contracted by CITY to construct the Project and all documents therein. CONSULTANT means the entity named on the cover page of this Agreement and its officers, partners, employees, agents, and representatives, and all its subconsultants, if any, and all other persons or entities for which CONSULTANT is legally responsible. ENGINEER means CITY's City Engineer. Final Compensation means the final amounts paid by CITY to CONSULTANT for completed services under this Agreement. Final Payment means the final amounts paid by CITY to CONSTRUCTION CONTRACTOR for completed work under the construction contract. East Live Oak Pump Additions Page 2 Opinion of Probable Construction Cost means CONSULTANT'S estimate of probable construction cost for a Project based on its experience and qualifications as a practitioner of its profession and the current costs in the local area. OWNER means the City of Schertz, Texas. Payment means amount paid by CITY to CONSTRUCTION CONTRACTOR for work performed under the Construction Contract Documents. Plans and Specifications means the construction documents. Project means the capital improvement/construction development undertaking of CITY for which CONSULTANT'S services, as stated in the Scope of Services, and to be provided pursuant to this Agreement. Proposal means CONSULTANT'S proposal to provide services for the Project. Schedule of Values means the fees allocated to services, reimbursable and/or various portions of the services or Work, prepared in such form, and supported by such data to substantiate its accuracy as OWNER may require. Scope of Services means the services described in Article 4, Scope of Services. Services means professional services performed by CONSULTANT. Total Compensation means the amount paid to CONSULTANT under Article 2, Compensation for Basic Services, of this Agreement. Work means the labor and materials required to complete a Project by CONSTRUCTION CONTRACTOR in accordance with the Construction Contract Documents. ARTICLE 2: SCOPE OF SERVICES 2.1 CONSULTANT shall not commence work until being thoroughly briefed on the scope of the Project and being notified in writing to proceed. The scope of the Project and CONSULTANT'S Services required shall be reduced by CONSULTANT to a written summary of the scope meeting. That Scope of Services and associated cost, once approved by CITY, will be included as a part of this Agreement as Attachments 1 and 2 herein. Should the scope subsequently change, either CONSULTANT or CITY may request a review of the anticipated services, with an appropriate adjustment in compensation. 2.2 Communications by and with CONSULTANT'S subconsultants shall be through CONSULTANT. Communications by and with subcontractors and material suppliers shall . be through CONSTRUCTION CONTRACTOR. East Live Oak Pump Additions Page 3 2.3 CONSULTANT, in consideration for the Compensation herein provided, shall render the professional Services described in this Section that are necessary for the development of the Project, including plans and specifications, construction management services, any special and general conditions, and instructions to bidders as acceptable to the Engineer, or his or her duly authorized representative. 2.4 CONSULTANT shall complete a Project in accordance with the phases in CONSULTANT'S Scope of Services attached and incorporated herein as Attachments 1 and 2. 2.5 Upon acceptance and approval of the plans, reports or other deliverables required for a Phase of work, as set forth in the Scope of Services, Engineer shall authorize CONSULTANT, in writing, to proceed with the next phase of Work. 2.6 During Design Phases CONSULTANT shall: 2.6.1 Coordinate and meet with City staff and Project stakeholders as appropriate throughout the Project. Assist staff at meetings with stakeholders, workshops, and presentations to advisory commissions and City Council. 2.6.2 Provide the necessary field survey services to determine the existing field conditions, including all utilities and surface features to the maximum extent possible. 2.6.3 CONSULTANT shall make every effort to minimize utility adjustments, where possible. 2.6.4 In the event electrical, communication, gas or other facilities are encountered, CONSULTANT shall identify and incorporate those facilities at the completion of each Project Phase in order to determine the magnitude of any potential adjustment. 2.6.5 Perform the necessary testing to determine the existing site conditions and proper design for construction and methods of any necessary demolition. 2.6.6 Follow and comply with the requirements for the Design Phases listed in this Agreement, CITY'S Unified Development Code, if applicable, and CITY'S Design Guidance Manual, both of which are incorporated by reference herein. 2.6.7 In case of conflicts, follow and comply with the most stringent requirements for the Design Phases. 2.6.8 Prepare documents for, and coordinate with other utilities and associated local, state, and federal agencies (including TCEQ, EPA, TxDOT, ACOE, etc.) as required for the approval of all necessary permits (determined during scoping for each individual project). East Live Oak Pump Additions Page 4 2.6.9 Provide detailed plans and specifications for the Project at appropriate progress intervals in requested formats (may include hard copy, .pdf, and .dwg). 2.6.10 Provide Opinion of Probably Construction Cost. 2.7 During Bid Phase CONSULTANT shall: 2.7.1 Provide unit price bid quantities in City bid form format for use in bid documents. 2.7.2 Provide bid sets of contract, technical specifications, plans, and any other necessary documents in hard copy and digital format. 2.7.3 Attend pre -bid conference and prepare responses to questions and addenda as necessary. 2.7.4 Research qualifications and references of apparent low bidder(s) and provide a letter of recommendation for contract award. 2.8 During Construction. Phase: 2.8.1 CONSULTANT shall monitor construction schedule. 2.8.2 CONSULTANT will make a minimum of two visits per month to the Project Site at intervals appropriate to the Phases to (1) become generally familiar with and to keep CITY informed about the progress and quality of the portion of the Work completed, and (2) endeavor to guard CITY against defects in Work. However, CONSULTANT will not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. 2.8.3 CONSULTANT will neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for the safety precautions and programs in connection with the Work since these are solely CONSTRUCTION CONTRACTOR'S rights and responsibilities under the Contract Documents. CONSULTANT'S efforts will be directed toward providing for CITY a greater degree of confidence that the completed Work will generally conform to the Contract Documents. 2.8.4 CONSULTANT will not be responsible for CONSTRUCTION CONTRACTOR'S failure to perform the Work in accordance with the requirements of the Contract Documents. CONSULTANT will not have control over or charge of and will not be responsible for acts or omissions of CONSTRUCTION CONTRACTOR, subcontractors, or their agents or employees, or any other persons or entities performing portions of the Work. 2.8.5 CONSULTANT and CITY have authority to reject Work that does not conform to the Contract Documents. Whenever CONSULTANT or CITY considers it necessary or advisable, either CITY or CONSULTANT may require inspection or testing of the Work whether or not such Work is fabricated, installed or East Live Oak Pump Additions Page 5 completed. However, neither this authority of CONSULTANT or CITY, nor a decision made by either, in good faith, to require or not require an inspection shall give rise to a duty or responsibility of CONSULTANT or CITY to CONSTRUCTION CONTRACTOR, subcontractors, material and equipment suppliers, agents or employees, or other persons or entities performing portions of the Work. 2.8.6 CONSULTANT will review and approve or take other appropriate action upon CONSTRUCTION CONTRACTOR'S submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. CONSULTANT will respond to submittals such as Shop Drawings, Product Data, and Samples pursuant to the procedures set forth in the Project specifications. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of equipment or systems, all of which remain the responsibility of CONSTRUCTION CONTRACTOR as required by the Contract Documents. CONSULTANT'S review of CONSTRUCTION CONTRACTOR'S submittals shall not relieve CONSTRUCTION CONTRACTOR of its obligations. CONSULTANT'S review shall not constitute approval of safety precautions or any construction means, methods, techniques, sequences or procedures unless otherwise specifically stated by CONSULTANT. CONSULTANT'S approval of a specific item shall not indicate approval of an assembly of which the item is a component. 2.8.7 CONSULTANT will, within three work days after receipt of CONSTRUCTION CONTRACTOR'S Application for Payment review the Application for Payment and either issue to OWNER and /or the affected utility a Certificate for Payment for such amount as CONSULTANT determines is properly due, or notify OWNER, any affected utility, and CONSTRUCTION CONTRACTOR in writing of CONSULTANT'S reasons for withholding recommendation of approval in whole or in part. 2.8.8 CONSULTANT'S issuance of a Certificate for Payment will constitute a representation by CONSULTANT to OWNER, based on CONSULTANT'S evaluation of the Work and the data comprising the Application for Payment, that the Work has progressed to the point indicated and that, to the best of CONSULTANT'S knowledge, information and belief, the quality of the work is in accordance with the design agreement documents or Construction Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the design agreement documents, to results of subsequent tests and inspections, to correction of minor deviations from the design agreement documents prior to completion, and to any specific qualifications expressed by CONSULTANT. The issuance of a Certificate for Payment based on the CONSTRUCTION CONTRACTOR'S Application for Payment will further constitute a representation that CONSTRUCTION CONTRACTOR is entitled to payment in accordance with the Schedule of Values. The issuance of Certificate for :Payment will not be a representation that East Live Oak Pump Additions Page 6 CONSULTANT has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by OWNER to substantiate Construction Contractor's right to payment, or (4) made any examination to ascertain how or for what purpose CONSTRUCTION CONTRACTOR has used money previously paid on account of the Application for Payment sum. 2.8.9 CONSULTANT may recommend withholding an approval for Payment in whole or in part, to the extent reasonably necessary to protect OWNER if, in CONSULTANT'S opinion, the representations to OWNER required by Section 4.1.3 cannot be made. If CONSULTANT is unable to recommend approval of payment in the amount of the Application, CONSULTANT will notify OWNER and CONSTRUCTION CONTRACTOR as provided in Section 4.12. If OWNER and CONSULTANT cannot agree on a revised amount, CONSULTANT will promptly issue a Certificate for Payment for the amount for which CONSULTANT is able to make such representations to OWNER. CONSULTANT may also recommend withholding a Payment, because of subsequently discovered evidence, may modify the whole or a part of a Certificate for Payment to such extent as may be necessary, in CONSULTANT'S opinion, to protect OWNER and the affected utility from loss for which CONSTRUCTION CONTRACTOR is responsible, including loss resulting from acts and omissions described below: 2.8.9.1 defective Work not remedied; 2.8.9.2 third party claims filed or reasonable evidence indicating probable filing of such claims for which CONSTRUCTION CONTRACTOR is responsible hereunder unless security acceptable to OWNER and the affected utility is provided by CONSTRUCTION CONTRACTOR; 2.8.9.3 failure of CONSTRUCTION CONTRACTOR to make payments properly to the subcontractors and/or material providers; 2.8.9.4 reasonable evidence that the Work cannot be completed for the unpaid balance of the agreement sum and CONSTRUCTION CONTRACTOR has failed to provide OWNER and the affected utility adequate assurance of its continued performance within a reasonable time after demand; 2.8.9.5 damage to OWNER or another contractor; 2.8.9.6 reasonable evidence that the Work will not be completed within the agreement time, and that the unpaid balance would not be adequate to cover actual or liquidated damages for the anticipated delay; or East Live Oak Pump Additions Page 7 2.8.9.7 persistent failure by CONSTRUCTION CONTRACTOR to carry out the Work in accordance with the Construction Contract Documents. 2.8.10 When the above reasons for withholding payment are removed, payment will be made for amounts previously withheld. OWNER shall not be deemed in default by CONSULTANT by reason of withholding payment as provided herein. 2.8.1.1 CONSULTANT will prepare Change Orders and Field Work Directives, and, with concurrence of OWNER, OWNER'S designated representative will have authority to order minor changes in the Work not involving an adjustment in the Total Compensation or an extension of the time for construction. Such changes shall be effected by written order, which CONSTRUCTION CONTRACTOR shall carry out promptly and record on the as -built plan. 2.8.12 Upon written request of CITY or CONSTRUCTION CONTRACTOR, CONSULTANT will issue its interpretation of the requirements of the Plans and Specifications. CONSULTANT'S response to such requests will be made in writing within any agreed time limits or otherwise with reasonable promptness. If no agreement is made concerning the time within which interpretations required by CONSULTANT shall be furnished in compliance with Article IV, then delay shall not be recognized on account of failure by CONSULTANT to furnish such interpretations until 15 days after written request is made for CONSULTANT'S interpretation. 2.8.13 Interpretations of CONSULTANT will be consistent with the intent of and reasonably inferable from the Construction Contract Documents and will be in writing or in the form of drawings. 2.8.14 CONSULTANT will advise and consult with CITY. CITY'S instructions to CONSTRUCTION CONTRACTOR may be issued through CONSULTANT, but CITY reserves the right to issue instructions directly to CONSTRUCTION CONTRACTOR through inspectors or other designated CITY representatives. 2.8.15 CONSULTANT and CITY will conduct observations to determine the date of substantial completion of the Work. CONSULTANT shall provide to CITY a written recommendation of consideration of substantial completion of the Project. 2.8.16 CONSULTANT and CITY will conduct observations to determine the date of final completion. CONSULTANT will receive and forward to CITY, for CITY'S review and records, written warranties and related documents required by the Construction Contract Documents and assembled by CONSTRUCTION CONTRACTOR, and will issue a final Approval for Payment upon compliance with the requirements of the Construction Contract Documents. Such final Approval will be accompanied by a signed and sealed statement from the CONSULTANT'S Engineer of Record that certifies to CITY that the project was constructed in accordance with the approved plans and specifications. East Live Oak Pump Additions Page 8 2.8.17 CONSULTANT shall prepare record drawings from information submitted by CONSTRUCTION CONTRACTOR and from CONSULTANT'S own observations in accordance with City standards. CONSULTANT shall provide record drawings in hard copy, .pdf, and .dwg formats to CITY. ARTICLE 3: COMPENSATION FOR SERVICES 3.1 Basic Services 3.1.1 Compensation for all Services included in this Agreement will be on a time and expense not -to- exceed basis in accordance with the negotiated, approved schedule of billing rates as set forth in Attachment 3. Not -to- exceed compensation amounts, to the extent they have been negotiated shall be reflected in Attachment 3. A Proposal including a not -to- exceed cost will be provided by CONSULTANT along with a Scope of Services for each Project (Attachments 1. and 2). The amount to be paid to CONSULTANT, including authorized adjustments, is the total amount payable by OWNER to CONSULTANT for performance of the Services for the Project under this Agreement. It is agreed and understood that such amount will constitute full compensation to CONSULTANT for Services included in the Scope of Services and shall meet all requirements of CITY'S design guidelines applicable to the Project. Unless and until CITY makes further appropriations for any Services not included in the Scope of Services of this Agreement, the obligation of CITY to CONSULTANT for Compensation in connection with this Agreement cannot and will not exceed the sum described in this Section without further amendment to this Agreement. 3.1.2 No billing rate changes from those approved as Attachment 3 of this Agreement shall be made during the term of this Agreement without the prior written approval of CITY. 3.1.3 CONSULTANT shall submit monthly invoices to CITY describing the Services performed the preceding month. CONSULTANT'S invoices shall include the name of the person who performed the Service, a brief description of the Service performed and the Phase of the Project to which the Service relates, the date(s) the Service was performed, the number of hours spent on all Services billed on an hourly basis, and a description of any subconsultant fees and /or reimbursable expenditures. 3.1.4 CITY shall reimburse CONSULTANT only for those costs or expenses specifically approved in this Agreement, or specifically approved in advance by CITY. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by CONSULTANT: 3.1.4.1 Approved reproduction charges, East Live Oak Pump Additions Page 9 3.1.4.2 Actual costs of subconsultant(s) for performance of any of the Services that CONSULTANT agrees to provide pursuant to this Agreement, which have been approved in advance by CITY and awarded in accordance with this Agreement. 3.1.4.3 Actual costs and /or other costs and /or payments specifically authorized in advance by the CITY in writing and incurred by CONSULTANT in the performance of this Agreement. 3.1.5 CONSULTANT shall complete the Project in accordance with the phases in Scope of work. For the purpose of establishing portions of compensation for separate phases, more particularly described in the Scope of Services, Attachment 2 shall apply. 3.1.6 CONSULTANT shall, within 10 days following receipt of Compensation from OWNER, pay all bills for Services performed and furnished hereunder by subconsultant(s) of CONSULTANT in connection with the Project and the performance of services and shall, if requested, provide OWNER with evidence of such payment. CONSULTANT'S failure to make payments within such time shall constitute a material breach of this Agreement unless CONSULTANT is able to demonstrate to OWNER bona fide disputes associated with the Services of the unpaid subconsultant and its services. CONSULTANT shall include a provision in each of its sub agreements imposing the same payment obligations on its subconsultants as are applicable to CONSULTANT hereunder, and if OWNER so requests, shall provide evidence of such payments by CONSULTANT to OWNER. If CONSULTANT has failed to make payment promptly to the subconsultant for undisputed Services for which OWNER has made payment to CONSULTANT, OWNER shall be entitled to withhold future payment to CONSULTANT to the extent remaining unpaid by CONSULTANT necessary to protect OWNER. 3.1.7 CONSULTANT warrants that title to all deliverables produced in the performance of Services covered by an Application for Compensation will pass to OWNER no later than the time of payment. CONSULTANT further warrants that upon submittal of an Application for Compensation, all Services for which Applications for Compensation have been previously issued and payments received from OWNER shall, to the best of CONSULTANT'S knowledge, information and belief be free and clear of liens, claims, security interests or encumbrance in favor of CONSULTANT, or other persons or entities under contract with CONSULTANT making a claim by reason of having provided labor or services relating to CONSULTANT'S Services. CONSULTANT SHALL INDEMNIFY AND HOLD OWNER HARMLESS FROM ANY LIENS, CLAIMS, SECURITY INTEREST OR ENCUMBRANCES FILED BY ANYONE CLAIMING BY, THROUGH OR UNDER THE ITEMS COVERED BY PAYMENTS MADE BY OWNER TO CONSULTANT. East Live Oak Pump Additions Page 10 3.2 Additional Services 3.2.1 CONSULTANT shall not receive any compensation for additional Services without prior written authorization of CITY. Compensation for duly authorized additional Services shall be paid in accordance with the approved schedule of billing rates as set forth in Attachment 3. 3.2.2 Examples of additional Services (not all inclusive) 3.2.2.1 Assistance to CITY as an expert witness in any litigation with third parties arising from the development of construction of a Project including the preparation of engineering data and reports. 3.2.2.2 Preparation of plats and field notes for acquisition of property. 3.2.2.3 Preparation of applications and supporting documents for governmental grants, loans, or advances in connection with a Project; preparation of review of environmental assessment and impact statements; review and evaluation of the effect on the design requirements of a Project of any such statements and documents prepared by others; and assistance in obtaining approval of authorities having jurisdiction over the anticipated environmental impact of a Project. 3.2.2.4 Making revisions in drawings, specifications, or other documents when such revisions are inconsistent with written approvals or instructions previously given, are required by the enactment or revision of codes, laws, or regulations subsequent to the preparation of such documents or are due to other causes not solely within the control of CONSULTANT. 3.2.2.5 Making revisions to drawings or specifications occasioned by acceptance of substitutions proposed by CONSTRUCTION CONTRACTOR; and Services after the award of each contract in evaluating and determining the acceptability of an unreasonable or excessive number of substitutions proposed by CONSTRUCTION CONTRACTOR. 3.2.2.6 Preparing drawings, specifications, and supporting data and providing other Services in connection with change order requests to the extent that the adjustment in the basic compensation resulting from the adjusted construction cost is not commensurate with the Services required of CONSULTANT, provided such change order requests are required by causes not solely within the control of CONSULTANT; or in connection with change orders requiring significant engineering effort to compute and document the Work effort reflected by the Change Order. East Live Oak Pump Additions Page 11 3.2.2.7 Investigations, surveys, valuations, inventories, or detailed appraisals of facilities, construction and/or services not required by Project scope. 3.2.2.8 Investigations, surveys, audit, or inventories required in connection with construction performed by CITY. 3.2.2.9 Additional Services during construction made necessary by: 3.2.2.9.1 Work damaged by fire or other cause during construction. 3.2.2.9.2 A significant amount of defective or neglected work of CONSTRUCTION CONTRACTOR. 3.2.2.9.3 Failure of performance of CONSTRUCTION CONTRACTOR. 3.2.2.9.4 Acceleration of the progress schedule required by CITY involving Services beyond normal working hours. 3.2.2.9.5 Default by CONSTRUCTION CONTRACTOR. 3.2.2.10 Providing extensive assistance in the use of any equipment or system such as initial start -up or testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation . and maintenance, and consultation during operation. 3.2.2.11 Providing Services relative to future facilities, systems, and equipment which are not intended to be constructed during the Construction Phase. 3.2.2.1.2 Services after completion of the Construction Phase, such as inspections during any guarantee period and reporting observed deficiencies under guarantee called for in any contract for a Project. 3.2.2.13 Providing Services of geotechnical engineering firm to perform test borings and other soil or foundation investigations and related analysis not included in original Scope of Services for a Project. 3.2.2.14 Additional copies of Construction Contract Documents, review documents, bidding documents, reports, and or drawings over the number specified in the original Scope of Services for a Project. 3.2.2.15 Preparation of all documents dealing with 404 permits and railroad agreements. 3.2.2.16 Providing photographs, renderings, or models for CITY use. 3.2.2.1.7 Providing aerial mapping Services. East Live Oak Pump Additions Page 12 3.2.2.18 Providing consulting engineering Services not related to a particular design or construction Project. 3.3 All Applications for Compensation shall be submitted through Engineer's office. ARTICLE 4: METHOD OF PAYMENT 4.1 Compensation may be made to CONSULTANT as appropriately indicated on monthly Applications for Compensation prepared based on hourly rates, not to exceed amounts estimated for each phase, as described in Article 2 and Attachments 1 and 2 hereof. 4.2 Project Close Out and Final Payment — 4.2.1 CONSULTANT shall not be entitled to final payment unless and until it submits to OWNER its affidavit that the invoices for services, and other liabilities connected with the services for which OWNER, or OWNER'S property, might be responsible have been fully paid or otherwise satisfied or will be paid from final payment; releases and waivers of liens from all CONSULTANT'S subconsultants and of any and all other parties required by OWNER that are either unconditional or conditional on receipt of final payment; certificates of insurance showing continuation of required insurance coverage; such other documents as OWNER may request; and consent of surety to final payment. 4.2.2 Final Compensation — The final compensation to be made by CITY to CONSULTANT will be payable upon submission of the "Record Drawings ". CONSULTANT agrees to submit "Record Drawings: in print media, electronic format (.pdf and .dwg formats) and final billing within 45 days of final acceptance of construction. Additionally, CONSULTANT agrees to submit a statement of release with the final billing notifying CITY that there is no further compensation owed to CONSULTANT by CITY beyond the final bill. Final billing shall indicate "Final Bill — no additional compensation is due to CONSULTANT ". 4.3 OWNER may withhold compensation to such extent as may be necessary, in OWNER'S opinion, to protect OWNER from damage or loss for which CONSULTANT is responsible, because of, 4.3.1 delays in the performance of CONSULTANT'S services; 4.3.2 third party claims filed or reasonable evidence indicating probable filing of such claims unless security acceptable to OWNER is provided by CONSULTANT; 4.3.3 failure of CONSULTANT to make payments properly to subconsultants or vendors for labor, materials or equipment; 4.3.4 reasonable evidence that CONSULTANT'S work cannot be completed for the amount unpaid under this Agreement; 4.3.5 damage to OWNER or CONSTRUCTION CONTRACTOR; or East Live Oak Pump Additions Page 13 4.3.6 persistent failure by CONSULTANT to carry out the performance of its Services in accordance with this Agreement. 4.4 When the above reasons for withholding are removed or remedied by CONSULTANT, compensation of the amount withheld will be made within a reasonable time. OWNER shall not be deemed in default by reason of withholding compensation as provided for in this Article. 4.5 In the event of any dispute(s) between the parties regarding the amount properly payable for any Phase or as final. Compensation, or regarding any amount that may be withheld by OWNER, CONSULTANT shall be required to make a claim pursuant to and in accordance with the terms of this Agreement and follow the procedures provided herein for the resolution of such dispute. In the event CONSULTANT does not initiate and follow the claims procedures provided in this Agreement in a timely manner and as required by the terms thereof, any such claim shall be waived. 4.6 OWNER shall make final compensation for all sums due CONSULTANT not more than 30 days after CONSULTANT'S final Application for Compensation. 4.7 Acceptance of final compensation by CONSULTANT shall constitute a waiver of claims except those previously made in writing and identified by CONSULTANT as unsettled at the time of final Application for Compensation. 4.8 CONSULTANT agrees to maintain adequate books, payrolls and records satisfactory to OWNER and all applicable utility providers in connection with any and all Services performed hereunder. CONSULTANT agrees to retain all such books, payrolls and records (including data stored in computer) for a period of not less than four years after completion of Work. At all reasonable times, OWNER and all applicable utility providers and their duly authorized representatives shall have access to all personnel of CONSULTANT and all such books, payrolls and records, and shall have the right to audit same. ARTICLE 5: TIME, SCHEDULE, AND PERIOD OF SERVICE 5.1 Prior to commencement, CONSULTANT shall provide CITY with a schedule of Project Design Phases, Attachment 2. 5.2 Time is of the essence of this Agreement. CONSULTANT shall perform and complete its obligations for the various Phases of a Project under Section 4, Scope of Services, of this Agreement in a prompt and continuous manner so as to not delay the development of the design Services and so as to not delay the construction of the work for the Project in accordance with the schedules approved by CITY with CONSTRUCTION CONTRACTOR. Upon review of phase Services, if corrections, modifications, alterations, or additions are required of CONSULTANT, these items shall be completed by CONSULTANT before that Phase is approved. East Live Oak Pump Additions Page 14 5.3 CONSULTANT shall not proceed with the next appropriate Phase of Services without written authorization from the Engineer. CITY may elect to discontinue CONSULTANT'S Services at the end of any Phase for any reason. Notwithstanding any other provisions of this Agreement, if circumstance dictates, the Engineer may make adjustments to the scope of CONSULTANT'S obligations at any time to achieve the required design. 5.4 CONSULTANT shall not be liable or responsible for any delays due to strikes, riots, acts of God, national emergency, acts of the public enemy, governmental restrictions, laws or regulations, or any other causes beyond CONSULTANT'S reasonable control. Within 21 days from the occurrence of any event for which time for performance by CONSULTANT will be significantly extended under this provision, CONSULTANT shall give written notice thereof to CITY stating the reason for such extension and the actual or estimated time thereof. If CITY determines that CONSULTANT is responsible for the need for extended time, CITY shall have the right to make a Claim as provided in this Agreement. 5.5 Term of Agreement shall be as follows: 5.5.1 This Agreement shall become effective upon the date below and shall remain in effect until satisfactory completion of the Project unless terminated as provided for in this Agreement. ARTICLE 6: COORDINATION WITH CITY 6.1 CONSULTANT shall hold periodic conferences with the Engineer or his or her representatives to the end that the Project as developed shall have the full benefit of CITY'S experience and knowledge of existing needs and facilities, and be consistent with its current policies and standards. To assist CONSULTANT in this coordination, CITY shall make available for CONSULTANT'S use in planning and designing the Project all existing plans, maps, statistics, computations and other data in its possession relative to existing facilities and to this particular Project, at no cost to CONSULTANT. However, any and all such information shall remain the property of CITY and shall be returned by CONSULTANT upon termination or completion of the Project or if instructed to do so by the Engineer. 6.2 The Engineer will act on behalf of CITY with respect to the Services to be performed under this Agreement. The Engineer shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to CONSULTANT'S services. 6.3 CITY will give prompt written notice to CONSULTANT whenever CITY observes or otherwise become aware of any defect in CONSULTANT'S Services, in the work of CONSTRUCTION CONTRACTOR, or any development that affects the scope or timing of CONSULTANT'S Services. East Live Oak Pump Additions Page 15 6.4 All appraisals, notices, and permits shall be furnished by CONSULTANT under the Scope of Services unless otherwise assigned to CITY in the Scope of Services, Approvals and permits assigned to CITY shall be obtained from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for the completion of the Project. CONSULTANT will provide CITY reasonable assistance in connection with such approvals and permits such as the furnishing of data compiled by CONSULTANT pursuant to other provisions of this Agreement, but CONSULTANT shall not be obligated to develop additional data, prepare extensive reports or appear at hearings or the like unless compensated therefore under other provisions of this Agreement. ARTICLE 7: REVISIONS TO DRAWINGS AND SPECIFICATIONS 7.1 CONSULTANT shall make without expense to CITY such revisions to the drawings, reports or other documents as may be required to meet the needs of CITY which are within the Scope of Services, but after the approval of drawings, reports or other documents and specifications by CITY, any revisions, additions, or other modifications made at CITY'S request which involve extra services and expenses to CONSULTANT shall be at additional compensation to CONSULTANT for such additional Services and expenses in accordance with Article 3 herein. ARTICLE 8: OWNERSHIP OF DOCUMENTS 8.1 All previously owned documents, including the original drawings, estimates, specifications, and all other documents and data by CONSULTANT, will remain the property of CONSULTANT as instruments of service. However, CONSULTANT understands and agrees that CITY shall have free access to all such information with the right to make and retain copies of previously owned drawings, estimates, specifications and all other documents and data. Any reuse without specific written verification or adaptation by CONSULTANT will be at CITY'S sole risk and without liability or legal exposure to CONSULTANT. 8.2 All completed documents submitted by CONSULTANT for final approval or issuance of a permit shall bear the seal with signature and date adjacent thereto of a registered professional engineer licensed to practice in the State of Texas. 8.3 CONSULTANT acknowledges and agrees that upon payment, CITY shall own exclusively any and all information in whatsoever form and character produced and/or maintained in accordance with, pursuant to, or as a result of this Agreement and shall be used as CITY desires and documents, including the original drawings, estimates, specifications and all other documents and data shall be delivered to CITY at no additional cost to CITY upon request or termination or completion of this Agreement without restriction on future use. However, any reuse without specific written verification or adaptation by CONSULTANT will be at CITY'S sole risk and without liability to CONSULTANT. East Live Oak Pump Additions Page 16 8.4 CONSULTANT agrees and covenants to protect any and all proprietary rights of CITY in any materials provided to CONSULTANT. Such protection of proprietary rights by CONSULTANT shall include, but not be limited to, the inclusion in any copy intended for publication of copyright mark reserving all rights to CITY. Additionally, any materials provided to CONSULTANT by CITY shall not be released to any third party without the written consent of CITY and shall be returned intact to CITY upon termination or completion of this Agreement or if instructed to do so by the Engineer. 8.5 CONSULTANT HEREBY ASSIGNS ALL STATUTORY AND COMMON LAW COPYRIGHTS TO ANY COPYRIGHTABLE WORK THAT IN PART OR IN WHOLE WAS PRODUCED FROM THIS AGREEMENT TO CITY, INCLUDING ALL EQUITABLE RIGHTS. NO REPORTS, MAPS, DOCUMENTS OR OTHER COPYRIGHTABLE WORKS PRODUCED IN WHOLE OR IN PART BY THIS AGREEMENT SHALL BE SUBJECT OF AN APPLICATION FOR COPYRIGHT BY CONSULTANT. ALL REPORTS, MAPS, PROJECT LOGOS, DRAWINGS OR OTHER COPYRIGHTABLE WORK PRODUCED UNDER THIS AGREEMENT SHALL BECOME THE PROPERTY OF CITY (EXCLUDING ANY PRIOR OWNED INSTRUMENT OF SERVICES, UNLESS OTHERWISE SPECIFIED HEREIN). CONSULTANT SHALL, AT ITS EXPENSE, INDEMNIFY CITY AND DEFEND ALL SUITS OR PROCEEDINGS INSTITUTED AGAINST CITY AND PAY ANY AWARD OF DAMAGES OR LOSS RESULTING FROM AN INJUNCTION, AGAINST CITY, INSOFAR AS THE SAME ARE BASED ON ANY CLAIM THAT MATERIALS OR WORK PROVIDED UNDER THIS AGREEMENT CONSTITUTE AN INFRINGEMENT OF ANY PATENT, TRADE SECRET, TRADEMARK, COPYRIGHT OR OTHER INTELLECTUAL PROPERTY RIGHTS. 8.6 CONSULTANT may make copies of any and all documents and items for its files. CONSULTANT shall have no liability for changes made to or use of the drawings, specifications and other documents by other engineers, or other persons, subsequent to the completion of the Project. CONSULTANT shall appropriately mark all changes or modifications on all drawings, specifications and other documents by other engineers or other persons, including electronic copies, subsequent to the completion of the Project. 8.7 Copies of documents that may be relied upon by CITY are limited to the printed copies (also known as hard copies) and .pdf- format electronic versions that are sealed and signed by CONSULTANT. Files in editable electronic media format of text, data, graphics, or other types (such as .dwg) that are furnished by CONSULTANT to CITY are only for convenience of CITY or any utility. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. Any reuse without specific written verification or adaptation by CONSULTANT will be at CITY'S sole risk and without liability to CONSULTANT. 8.8 Notwithstanding anything to the contrary contained herein, all previously owned intellectual property of CONSULTANT, unless expressly purchased by CITY, including but not limited to any computer software (object code and source code), tools, systems, equipment or other information used by CONSULTANT or its suppliers in the course of East Live Oak Pump Additions Page 17 delivering the Services hereunder, and any know -how, methodologies, or processes used by CONSULTANT to provide the services or protect deliverables to CITY, including without limitation, all copyrights, trademarks, patents, trade secrets, and any other proprietary rights inherent therein and appurtenant thereto shall remain the sole and exclusive property of CONSULTANT or its suppliers. 9.1 Right of Either Party to Terminate for Default 9.1.1 This Agreement may be terminated by either party for substantial failure by the other party to perform (through no fault of the terminating party) in accordance with the terms of this Agreement and a failure to cure as provided in this Article 9. 9.1.2 The party not in default must issue a signed, written notice of termination (citing this paragraph) to the other party declaring the other party to be in default and stating the reason(s) why they are in default. Upon receipt of such written notice of default, the party in receipt shall have a period of ten days to cure any failure to perform under this Agreement. Upon the completion of such 1.0 -day period commencing upon receipt of notice of termination, if such party has not cured any failure to perform, such termination shall become effective without further written notice. 9.2 Right of CITY to Terminate 9.2.1 CITY reserves the right to terminate this Agreement for reasons other than substantial failure by CONSULTANT to perform by issuing a signed, written notice of termination (citing this paragraph) which shall take effect on the twentieth day following receipt of said notice or upon the scheduled completion date of the performance Phase in which CONSULTANT is then currently working, whichever effective termination date occurs first. 9.3 Right of CITY to Suspend Giving Rise to Right of CONSULTANT to Terminate 9.3.1 CITY reserves the right to suspend this Agreement at the end of any Phase for the convenience of CITY by issuing a signed, written notice of suspension (citing this paragraph) which shall outline the reasons for the suspension and the expected duration of the suspension, but such expected duration shall in no way guarantee what the total number of days of suspension will occur. Such suspension shall . take effect immediately upon receipt of said notice of suspension by CONSULTANT. 9.3.1.1 CONSULTANT is hereby given the right to terminate this Agreement in the event such suspension extends for a period in excess of 1.20 days. CONSULTANT may exercise this right to terminate by issuing a signed, written notice of termination (citing this paragraph) to CITY after the expiration of 120 days from the effective date of the East Live Oak Pump Additions Page 18 suspension. Termination (under this paragraph) shall become effective immediately upon receipt of said written notice by CITY. 9.4 Procedures CONSULTANT Shall Follow upon Receipt of Notice of Termination 9.4.1 Upon receipt of a notice of termination and prior to the effective date of termination, unless the notice otherwise directs or CONSULTANT immediately takes action to cure a failure to perform under the cure period set out in this Article. CONSULTANT shall immediately begin the phase -out and the discontinuance of all services in connection with the performance of this Agreement and shall proceed to promptly cancel all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement. Within 30 days after receipt of such notice of termination (unless CONSULTANT has successfully cured a failure to perform) CONSULTANT shall submit a statement showing in detail the Services performed under this Agreement prior to the effective date of termination. CITY shall have the option to grant an extension to the time period for submittal of such statement. 9.4.2 Copies of all completed or partially completed specifications and all reproductions of all completed or partially completed designs, plans and attachments prepared under this Agreement prior to the effective date of termination shall be delivered to CITY, in the form requested by CITY as a precondition to final payment. These documents shall be subject to the restrictions and conditions set forth in Article IX above. 9.4.3 Upon the above conditions being met, CITY shall promptly pay CONSULTANT that proportion of the prescribed Compensation which the Services actually performed under this Agreement bear to the total Services called for under this Agreement, less previous payments of the Compensation. 9.4.4 CITY, as a public entity, has a duty to document the expenditure of public funds. CONSULTANT acknowledges this duty on the part of CITY. To this end, CONSULTANT understands that failure of CONSULTANT to comply with the submittal of the statement and documents as required above shall constitute a waiver by CONSULTANT of any and all rights or claims for compensation for services performed under this Agreement by CONSULTANT. 9.4.5 Failure of CONSULTANT to comply with the submittal of the statement and documents as required above shall constitute a waiver by CONSULTANT of any and all rights or claims to collect monies that CONSULTANT may otherwise be entitled to for services performed under this Agreement. 9.5 Procedures CONSULTANT Shall Follow upon Receipt of Notice of Suspension. 9.5.1 Upon receipt of written notice of suspension, which date shall also be the effective date of the suspension, CONSULTANT shall, unless the notice otherwise directs, immediately begin to phase -out and discontinue all services in connection with the performance of this Agreement and shall proceed to promptly East Live Oak Pump Additions Page 19 suspend all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement. 9.5.2 CONSULTANT shall prepare a statement showing in detail the Services performed under this Agreement prior to the effective date of suspension. 9.5.3 Copies of all completed or partially completed designs, plans, and specifications prepared under this Agreement prior to the effective date of suspension shall be prepared for possible delivery to CITY but shall be retained by CONSULTANT until such time as CONSULTANT may exercise the right to terminate. 9.5.4 In the event that CONSULTANT exercises the right to terminate 120 days after the effective suspension date, within 30 days after receipt by CITY of CONSULTANT'S notice of termination, CONSULTANT shall promptly cancel all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement and shall submit the above referenced statement showing in detail the services performed under this Agreement prior to the effective date of suspension. 9.5.5 Any documents prepared in association with this Agreement shall be delivered to CITY as a precondition to final payment. 9.5.6 Upon the above conditions being met, CITY shall pay CONSULTANT that proportion of the prescribed Compensation which the Services actually performed under this Agreement bear to the total Services called for under this Agreement, less previous payments of Compensation. 9.5.7 CITY, as a public entity, has a duty to document the expenditure of public funds. CONSULTANT acknowledges this duty on the part of CITY. To this end, CONSULTANT understands that failure of Consultant to substantially comply with the submittal of the statements and documents as required herein shall constitute a waiver by CONSULTANT of any portion of the Compensation for which CONSULTANT did not supply such necessary statements and /or documents. ARTICLE 10: CONSULTANT'S WARRANTY 1.0.1 CONSULTANT warrants that it has not employed or retained any company or person other than a bona fide employee working solely for CONSULTANT to solicit or secure this Agreement, and that it has not, for the purpose of soliciting or securing this Agreement, paid or agreed to pay any company or person, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach of this warranty, CITY shall have the right to terminate this Agreement under the provisions of Article 9 above. East Live Oak Pump Additions Page 20 ARTICLE 11: ASSSIGNMENT OR TRANSFER OF INTEREST 11.1 CONSULTANT shall not assignor transfer its interest in this Agreement without the prior written consent of CITY. ARTICLE 12: INSURANCE REQUIREMENTS 12.1 Prior to the commencement of any Services under this Agreement, CONSULTANT shall furnish copies of all required endorsements and an original completed Certificate(s) of Insurance to CITY'S Engineering Department, which shall be clearly identified with the name of the Project in the Description of Operations block of the Certificate. The original Certificate(s) shall be completed by an agent and signed by a person authorized by that insurer to bind coverage on its behalf. CITY will not accept Memorandum of Insurance or Binders as proof of insurance. The original certificate(s) or form must have the agent's original signature, including the signer's company affiliation, title and phone number, and be mailed, with copies of all applicable endorsements, directly from the insurer's authorized representative to CITY. CITY shall have no duty to pay or perform under this Agreement until such certificate and endorsements have been received and approved by CITY'S Engineering Department. No officer or employee other than CITY'S Risk Manager shall have authority to waive this requirement. 1.2.2 CITY reserves the right to review the insurance requirements of this Article during the effective period of this contract and any extension or renewal hereof and to request modification of insurance coverage's and their limits when deemed necessary and prudent by CITY'S Risk Manager based upon changes in statutory law, court decisions, or circumstances surrounding this contract. In no instance will CITY allow modification whereupon CITY may incur increased risk. 12.3 CONSULTANT'S financial integrity is of interest to CITY. Therefore, subject to CONSULTANT'S right to maintain reasonable deductibles in such amounts as are approved by CITY, CONSULTANT shall obtain and maintain in full force and effect for the duration of this Agreement, and any extension hereof, at CONSULTANT'S sole expense, insurance coverage written on an occurrence or claims made basis, as appropriate, by companies authorized and approved to do business in the State of Texas and with an A.M. Best's rating of no less than A- (VII), in the following types and for an amount not less than the amount listed: East Live Oak Pump Additions Page 21 INSURANCE REQUIREMENTS Worker's Compensation* Employer's Liability Commercial General (Public) Liability insurance to include coverage for the following: a. Premises Operations b. Independent Contractors ** c. Products /Completed Operations d. Personal Injury e. Contractual Liability Statutory ' 111 111 ' 111 111 ' 111 111 For Bodily Injury and Property Damage of $1,000,000 per occurrence. $2,000,000 General Aggregate, or its equivalent in Umbrella or Excess Liability Coverage Business Automobile Liability Combined Single Limit for Bodily Injury and a. Owned /Leased Vehicles property Damage of $1,000,000 per occurrence b. Non -owned Vehicles c. Hired Vehicles Professional Liability (Claims Made Form) $1,000,000 per claim to pay on behalf of the insured all sums, which the insured shall become legally obligated to pay as damages to the extent caused by any negligent act, error, or omission in the performance of professional services. *Alternate Plans must be approved by CITY'S Risk Manager * *If applicable 1.2.4 CITY may request and without expense to CITY, to inspect copies of the policies, declarations page and all endorsements thereto as they apply to the limits required by CITY, and may request the deletion, revision, or modification of particular policy terms, conditions, limitations or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any such policies). CONSULTANT shall attempt to comply with any such requests, subject to the policy terms and conditions, and shall submit a copy of the replacement certificate of insurance to CITY at the address provided below within 10 days of the requested change, in the event the respective insurance companies approve the requested change(s). CONSULTANT shall pay any costs incurred resulting from said changes. City of Schertz Attn: City Engineer 10 Commercial Place Schertz, TX 78154 East Live Oak Pump Additions Page 22 12.5 CONSULTANT agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: 12.5.1 Name CITY and its officers, officials, employees, and elected representatives as additional insured's by endorsement, as respects operations and activities of, or on behalf of, the named insured performed under contract with CITY, with the exception of the workers' compensation and professional liability policies; 12.5.2 Provide for an endorsement that the "other insurance" clause shall not apply to the CITY where CITY is an additional insured shown on the policy if such endorsement is permitted by law and regulations; 1.2.5.3 Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of CITY; and 1.2.5.4 Provide 30 calendar days advance written notice directly to CITY of any suspension, cancellation or non - renewal or material change in coverage, and not less than 10 calendar days advance written notice for nonpayment of premium. 12.6 Within five calendar days after a suspension, cancellation or non - renewal of coverage, CONSULTANT shall provide a replacement Certificate of Insurance and applicable endorsements to CITY. CITY shall have the option to suspend CONSULTANT'S performance should there be a lapse in coverage at any time during this Agreement. Failure to provide and to maintain the required insurance shall constitute a material breach of this Agreement. 12.7 If CONSULTANT fails to maintain the aforementioned insurance, or fails to secure and maintain the aforementioned endorsements, CITY may obtain such insurance, and deduct and retain the amount of the premiums for such insurance from any sums due under the agreement; however, procuring of said insurance by CITY is an alternative to other remedies CITY may have and is not the exclusive remedy for failure of CONSULTANT to maintain said insurance or secure such endorsement. In addition to any other remedies CITY may have upon CONSULTANT'S failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, CITY shall have the right to order CONSULTANT to stop performing services hereunder and /or withhold any payment(s) which become due to CONSULTANT hereunder until CONSULTANT demonstrates compliance with the requirements hereof. 1.2.8 Nothing herein contained shall be construed as limiting in any way the extent to which CONSULTANT may be held responsible for payments of damages to persons or property resulting from CONSULTANT'S or its subconsultant's performance of the Services covered under this Agreement. 1.2.9 It is agreed that CONSULTANT'S insurance shall be deemed primary with respect to any insurance or self insurance carried by CITY for liability arising out of operations under this Agreement. East Live Oak Pump Additions Page 23 12. 10 It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this Agreement as respects additional insured's. ARTICLE 13: INDEMNIFICATION 13.1 CONSULTANT, WHOSE WORK PRODUCT AND SERVICES ARE THE SUBJECT OF THIS AGREEMENT FOR PROFESSIONAL SERVICES, AGREES TO INDEMNIFY AND HOLD CITY, ITS ELECTED OFFICIALS, OFFICERS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS BY THIRD PARTIES, LAWSUITS, JUDGMENTS, COST, LIENS, LOSSES, EXPENSES, FEES (INCLUDING REASONABLE ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS, ACTIONS, DEMANDS, CAUSES OF ACTION, LIABILITY AND SUITS OF ANY KIND AND NATURE, INCLUDING BUT NOT LIMITED TO, PERSONAL INJURY (INCLUDING DEATH), PROPERTY DAMAGE, OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT THAT MAY ARISE OUT OF OR BE OCCASIONED OR CAUSED BY A NEGLIGENT ACT, ERROR, OR OMISSION OF CONSULTANT, ANY AGENT, OFFICER, ENGINEER, REPRESENTATIVE, EMPLOYEE, CONSULTANT OR SUBCONSULTANT OF CONSULTANT, AND THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, ENGINEERS AND REPRESENTATIVES WHILE IN THE EXERCISE OF PERFORMANCE OF THE SERVICES, RIGHTS OR DUTIES UNDER THIS AGREEMENT. THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE NEGLIGENCE OF CITY, ITS OFFICERS OR EMPLOYEES, IN INSTANCES WHERE SUCH NEGLIGENCE CAUSES PERSONAL INJURY, DEATH, OR PROPERTY DAMAGE. IN THE EVENT CONSULTANT AND CITY ARE FOUND JOINTLY LIABLE BY A COURT OF COMPETENT JURISDICTION, LIABILITY SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS, WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO CITY UNDER TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER TEXAS LAW. 13.2 CONSULTANT shall advise CITY in writing within 24 hours of any claim or demand against CITY or CONSULTANT, known to CONSULTANT, related to or arising out of CONSULTANT'S activities under this Agreement. 13.3 The provisions of Article 13 are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. 1.3.4 Acceptance of the final plans by CITY shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT, its employees, associates, agents or subcontractors for the accuracy and competency of their designs, work drawings, Plans and Specifications or other documents and Work; nor shall such acceptance be deemed an assumption of responsibility or liability by CITY for any defect in the designs, work East Live Oak Pump Additions Page 24 drawings, Plans and Specifications or other documents and Work prepared by CONSULTANT, its employees, subconsultants, and agents. ARTICLE 14: CLAIMS AND DISPUTES 14.1 Definition. A Claim is a demand or assertion by one of the parties seeking, as a matter of right, adjustment or interpretation of this Agreement's terms, payment of money, and extension of time or other relief with respect to the terms of this Agreement. The term "Claim" also includes other disputes and matters in question between OWNER and CONSULTANT arising out of or relating to this Agreement. Claims must be initiated by written notice. Every Claim of CONSULTANT, whether for additional Compensation, additional time, or other relief, shall be signed and sworn to by an authorized corporate officer (if not a corporation, then an official of the company authorized to bind CONSULTANT by signature) of CONSULTANT, verifying the truth and accuracy of the Claim. The responsibility to substantiate Claims shall rest with the party making the Claim. 14.2 Time Limit on Claims. Claims by CONSULTANT or by OWNER must be initiated within 30 calendar days after occurrence of the event giving rise to such Claim. Claims by CONSULTANT must be initiated by written notice to OWNER. Claims by the OWNER must be initiated by written notice to CONSULTANT. 14.3 Continuing Contract Performance. Pending final resolution of a Claim except as otherwise agreed in writing, CONSULTANT shall proceed diligently with performance of this Agreement and OWNER shall continue to make payments in accordance with this Agreement. 14.4 Claims for Additional Time. If CONSULTANT wishes to make Claim for an increase in the time for performance, written notice as provided in this Article 14 shall be given. CONSULTANT'S Claim shall include an estimate of probable effect of delay on progress of the Work. In the case of a continuing delay only one Claim is necessary. 14.5 Claims for Consequential Damages. Except as otherwise provided in this Agreement, in calculating the amount of any Claim or any measure of damages for breach of contract (such provision to survive any termination following such breach), the following standards will apply both to claims by CONSULTANT and to claims by OWNER: 14.5.1 No consequential damages will be allowed. 14.5.2 Damages are limited to extra costs specifically shown to have been directly caused by a proven wrong for which the other party is claimed to be responsible. 1.4.5.3 No profit will be allowed on any damage claim. East Live Oak Pump Additions Page 25 14.6 No Waiver of Governmental Immunity. NOTHING IN THIS AGREEMENT SHALL BE CONSTRUED TO WAIVE OWNER'S GOVERNMENTAL IMMUNITY FROM LAWSUIT, WHICH IMMUNITY IS EXPRESSLY RETAINED TO THE EXTENT IT IS NOT CLEARLY AND UNAMBIGUOUSLY WAIVED BY STATE LAW. 15.1 If for any reason, any one or more paragraphs of this Agreement are held invalid or unenforceable, such invalidity or unenforceability shall not affect, impair or invalidate the remaining paragraphs of this Agreement but shall be confined in its effect to the specific section, sentences, clauses or parts of this Agreement held invalid or unenforceable, and the invalidity or unenforceability of any section, sentence, clause or parts of this Agreement in any one or more instance shall not affect or prejudice in any way the validity of this Agreement in any other instance. ARTICLE 16: ESTIMATES OF COST 16.1 Since CONSULTANT has no control over the cost of labor, materials, or equipment or over CONSTRUCTION CONTRACTOR'S methods of determining prices, or over competitive bidding or market conditions, CONSULTANT'S opinions of probable Project Cost or Construction Cost provided for herein are to be made on the basis of CONSULTANT'S experience and qualifications and represent CONSULTANT'S best judgment as a design professional familiar with the construction industry but CONSULTANT cannot and does not guarantee that bids or the construction cost will not vary from opinions of probable Cost prepared by CONSULTANT. ARTICLE 17: INTEREST IN CITY CONTRACTS PROHIBITED 17.1 No officer or employee of CITY shall have a financial interest, directly or indirectly, in any contract with CITY, or shall be financially interested, directly or indirectly, in the sale to CITY of any land, materials, supplies or service, except on behalf of CITY as an officer or employee. This prohibition extends to other CITY boards and commissions, which are more than purely advisory. The prohibition also applies to subcontracts on CITY projects. 17.2 CONSULTANT acknowledges that it is informed that the Charter of CITY prohibits a CITY officer or employee, as those terms are defined in the Ethics Code, from having a financial interest in any contract with CITY or any CITY agency. 17.3 CONSULTANT warrants and certifies, and this Agreement is made in reliance thereon, that it, its officers, employees and agents are neither officers nor employees of CITY. CONSULTANT further warrants and certifies that it has tendered to CITY a Discretionary Contracts Disclosure Statement. ARTICLE 18: CONFLICTS OF INTEREST DISCLOSURE 18.1 All consultants must disclose if it is associated in any manner with a CITY official or employee in a business venture or business dealings. To be "associated" in a business East Live Oak Pump Additions Page 26 venture or business dealings includes being in a partnership or joint venture with the officer or employee, having a contract with the officer or employee, being joint owners of a business, owning at least 10% of the stock in a corporation in which a CITY officer or employee also owns at least 1.0 %, or having an established business relationship as client or customer. 19.1 Services provided by CONSULTANT under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 1.9.2 CONSULTANT shall be represented by a registered professional engineer licensed to practice in the State of Texas at meetings of any official nature concerning the Project, including but not limited to scope meetings, review meetings, pre -bid meetings, and preconstruction meetings. 1.9.3 The Texas Board of Professional Engineers, 1917 . IH -35 South, Austin, Texas 78741, (512) 440 -7723 has jurisdiction over individuals licensed under Title 22 of the Texas Administrative Code. 19.4 Acceptance of the final plans by CITY shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT, its employees, associates, agents, or subcontractors for the accuracy and competency of their designs, work drawings, Plans and Specifications or other documents and Work; nor shall such acceptance be deemed an assumption of responsibility or liability by CITY for any defect in the designs, work drawings, Plans and Specifications or other documents and Work prepared by CONSULTANT, its employees, subconsultants, and agents. 20.1 CONSULTANT agrees that CITY may review any and all of the work performed by CONSULTANT UNDER THIS Agreement. CITY is granted the right to audit, at CITY'S election, all of CONSULTANT'S records and billings related to performance of this Agreement. CONSULTANT agrees to retain such records for a minimum of four years following completion of this Agreement. Any payment, settlement, satisfaction, or release provided under this Agreement shall be subject to CITY'S rights as may be disclosed by such audit. 21.1 This Agreement, together with Attachments 1, 2, 3, and 4, represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, or agreements, either oral or written. This Agreement may be amended only by written instrument signed by both CITY and CONSULTANT. East Live Oak Pump Additions Page 27 ARTICLE 22: VENUE 22.1 The obligations of the parties to this Agreement shall be performable in the City of Schertz or its Extra Territorial Jurisdiction, located in Bexar, Comal, and Guadalupe Counties, Texas, and if legal action, such as civil litigation, is necessary in connection therewith, exclusive venue shall lie in Guadalupe County, Texas. ARTICLE 23: NOTICES 23.1 Except as may be provided elsewhere herein, all notices, communications, and reports required or permitted under this Contract shall be personally delivered or mailed to the respective party by depositing the same in the United States Postal Service addressed to the applicable address shown below, unless and until either party is otherwise notified in writing by the other party of a change of such address. Mailed notices shall be deemed communicated as of five calendar days of mailing. Notices provided via email shall be deemed communicated as of the next business day after the notice is sent. If intended for CITY, to: If intended for CONSULTANT, to City of Schertz Engineering Department 10 Commercial Place Schertz, Texas 78154 The address listed on the first page of this Agreement. 24.1 In performing services under this Agreement, the relationship between CITY and CONSULTANT is that of independent contractor. By the execution of this Agreement, CONSULTANT and CITY do not change the independent contractor status of CONSULTANT. CONSULTANT shall exercise independent judgment in performing its duties and obligations under this Agreement and is solely responsible for setting working hours, scheduling or prioritizing the work flow and determining how the Services are to be performed. No term or provision of this Agreement or act of CONSULTANT in the performance of this Agreement shall be construed as making CONSULTANT the agent, servant or employee of CITY, or as making CONSULTANT or any of its agents or employees eligible for any fringe benefits, such as retirement, insurance and worker's compensation, which CITY provides to or for its employees. ARTICLE 25: CAPTIONS 25.1 The captions for the individual provisions of this Agreement are for informational purposes only and shall not be construed to effect or modify the substance of the terms and conditions of this Agreement to which any caption relates. East Live Oak Pump Additions Page 28 IN WITNESS WHEREOF, the parties to this Agreement hereby execute this Agreement effective as of , 2018 (the "Effective Date ") CITY OF SCHERTZ CONSULTANT Consultant Name East Live Oak Pump Additions Page 29 ATTACHMENT 1 PROJECT SCOPE OF SERVICES Proiect Description The intent of the City is to add two new pumps to the East Live Oak Water Plant as additional pumping capacity for the existing pump station; a large capacity pump, 5200 gallons per minute /400 HP, variable speed, horizontal split case pump to provide additional flow to the IH- 35 tank, and a smaller capacity, 2800 gallons per minute /150 HP, horizontal split case pump to provide flow to the elevated tank on -site. The new pumps will require a new electrical service, new pump motor controls, connection to the City SCADA system, new airconditioned building for the new motor controls, new pumps, new piping, new control valves, new flow metering, and some site work. New pumps will cycle in with the existing pumps. New pumps will use new or separate suction and discharge headers from existing pumps. Consultant will provide civil engineering professional consulting services for the City for design, and the development of plans specifications and estimates, for the bid and construction of the East Live Oak Pump Additions. Locations The project site is located at 1049 E. Live Oak Road, Schertz Texas. Scope of Work Design. Phase: It is anticipated that this project will proceed with the following design phases: 30 %, 60 %, 90 %, Final, Bid, and Construction Phase. Survey: Consultant will provide a topographic survey of the project limits. • Establish benchmarks for use during design and construction. • Limited topographic survey of anticipated construction area. No Right of Way acquisition services will be provided for the project. One easement for an electrical service /transformer is anticipated. Geotechnical: A geotechnical sampling and analysis will be provided by FE 1's design team for the design of the building and pump foundations. One sampling should be sufficient under the proposed location of the building. The borings and accompanying report will indicate summarized laboratory data, groundwater levels observed during and after completion drilling, boring location plan, encountered soils conditions, design values for allowable bearing capacity for East Live Oak Pump Additions Page 30 foundations, estimated settlement of foundations, subgrade preparation/earthwork recommendations. Boring depth will be approximately 20 feet deep. Construction and Material testing is not considered part of this contract and is will be by separate proposal. Architectural FEI design team will provide an architectural plans and specifications for the electrical equipment building for permitting and construction. It is anticipated that the building will be sufficient to house the motor control centers for the new pumps, be airconditioned, be similar in shape and style to the existing electrical controls building. The architectural design will address all items. No special inspections will be provided in this contract. Structural A structural design of the foundation and building components of the electrical equipment building will be provided by FEl's design team. It is anticipated that the building will be sufficient to house the motor control centers for the new pumps, be airconditioned, be similar in shape and style to the existing electrical controls building. It is estimated at this time that the building will be approximately 12 -ft x 24 -ft, to be revised during the design. FEI design team will provide structural design plans and specifications for the permitting and construction of the foundations and building. No special inspections will be provided in this contract. Electrical FEl's design team will coordinate with GVEC for the provision of electric power to the site. The electrical engineering design team member will provide the design for electrical and instrumentation and controls /SCADA for the pumps, meters, and control valves. FEl's design team will provide electric design, conduits, lighting and air conditioning design for the building housing the new pump controls. Will add a transfer switch so that when normal power is lost, either the existing pump station or the new pumps can be selected to run. Civil Ford Engineering, Inc. will provide the design for the site work sufficient to provide access, parking, and fencing for the new electrical building; to include dimensional control, grading, parking plans, storm water pollution prevention and drainage plans. The site improvements will account for an increase in impervious cover per the current requirements of the City of Schertz Unified Development Code, and provide storm water detention as necessary. Ford Engineering, Inc. will size and prepare schematic designs for the new horizontal split case pumps and the suction and discharge headers that will provide sufficient hydraulic head to feed the pressure zones listed above. East Live Oak Pump Additions Page 31 Ford Engineering, Inc. will provide the design for the yard piping for the supply and distribution mains to and from the new pumps. Permitting No environmental report or study will be performed. The area has been developed as a public water storage and pumping site, and no additional study will be necessary. Site plan permitting, building permitting will be prepared by the FEI Design team who will provide the plans and specifications for the permit package. All fees are the responsibility of the owner. Bidding FEl's design team will prepare the project construction plans in compliance with City standards. Plans will include all typical sections, and scaled plans, and details. FEI will prepare the specifications and bid documents per the City requirements at each design phase, and full sealed and signed documents by Bid Design. Each design submittal phase will be accompanied by an updated estimate of construction. FEI will coordinate and meet with City staff at design submittal reviews. Ford Engineering, Inc. will aid in the bidding process (answering contractor questions and issuing of addendums as required). Ford Engineering, Inc. will have a representative available for pre -bid and bid opening meetings with the City of Schertz. Upon receipt of bid proposals, Ford Engineering, Inc. will provide a tabulation of bid, will call three references of the apparent low bidder, and will provide the City with a recommendation of award. Construction Phase: Ford Engineering Inc. will have a representative at the Pre - construction conference. FEI will take notes and provide meeting minutes to the owner and contractor. FEI will provide a review of material submittals or shop drawings, and give a recommendation to the City for approval. FEI will review the submittal of the contractor requests for payment, and will provide a recommendation to the City for payment. FEI will verify benchmark— established with the topographic survey. Construction survey and staking will be the responsibility of the contractor. Construction and Material testing is not considered part of this contract and is will be by separate proposal. Ford Engineering, Inc. will have a representative available for monthly project meetings during construction. It anticipated that construction and installation will be approximately 6 months, with one meeting on -site per month. Additional site visits will be considered additional services. East Live Oak Pump Additions Page 32 The electrical sub will make one site visit during construction, with any additional site visits requested by the owner to be paid for at an hourly rate. FEI design team will be present for start -up of the pumps and motors, and for the punch -list walkthrough of the project. FEI will prepare a list of items for the contractor to address prior to final acceptance of the project. After construction has been completed and work approved by the Owner, Ford Engineering Inc. and its team will incorporate any changes made during construction, as indicated by the contractor on a marked up set of plans, into a set of Project Record Drawings. Design Deliverables 30% Design: Ford Engineering, Inc. and its team will prepare one (1) full sized 22 "x34" set and one (1) half sized 11 "x17" set of preliminary or schematic construction plans, and estimates of probable construction cost, two copies of the Geotechnical report, and a preliminary report on the water network analysis. 60% Design: Ford Engineering, Inc. and its team will prepare one (1) full sized 22 "04" set and one (1) half sized 1.1 "x17" hard copy set of construction plans, a list of specifications to be used, and estimates of probable construction cost. 90% Design: Ford Engineering, Inc. and its team will prepare one (1) full sized 22 "04" set and one (1) half sized 11 "x17" hard copy set of construction plans, specifications and bid documents (in digital format), and estimates of probable construction cost, and the final report on the water network analysis. The City will provide pre -bid and bid dates for completion of the bid documents with their review of the 90% submittal. Permitting will begin with the 90% submittal. Final Design: Ford Engineering, Inc. and its team will prepare one (1) full sized 22 "04" set and one (1) half sized 11 "x17" hard copy set of construction plans, specifications and bid documents, and all documents in digital format on a CD or via FTP site (per the City request) to be used by the City in bidding of the project. Construction Phase: After selection of the contractor and negotiations are completed by the City, Ford Engineering, Inc. will provide three (3) full sized 22 "04" set and one (1) half sized 11 "x1.7" hard copy set of construction plans for the contractor's use, and prepare the three copies of the contract documents for the owner and contractor to sign. East Live Oak Pump Additions Page 33 ATTACHMENT 2 PROJECT DESIGN PHASES COST AND TIMELINE PROJECT PHASE ESTIMATED COST TIME IN CALENDAR DAYS 30% Design $41,049 45 60% Design $28,320 30 95% Design $31,433 30 Final Design $5,762 15 Bid Phase $1,850 —30 Construction Phase including $12,300 —180 Closeout TOTAL ESTIMATED COST $120,714.00 (NOT -TO- EXCEED AMOUNT) East Live Oak Pump Additions Page 34 ATTACHMENT 3 East Live Oak Pump Additions Page 35 ATTACHMENT 4 • 11 _ _ _ To be completed as necessary. CITY OF SCHERTZ CONSULTANT Consultant Name idi East Live Oak Pump Additions Page 36 Agenda No. 6 CITY COUNCIL MEMORANDUM City Council Meeting: April 24, 2018 . Department: City Manager Subject: Resolution 18 -R -49 Consideration and/or action approving a Resolution declaring a public necessity for the acquisition of certain water pipeline easements and temporary construction easements in connection with the SSLGC parallel pipeline. C• � 1 In February, 2017 . City Council authorized City Staff, the City Attorney and SSLGC staff to obtain rights of entry to various properties to establish a final route of the SSLGC parallel water pipeline from Seguin to Schertz. Since that time, all necessary property has been surveyed and a final route of the parallel pipeline has been established. SSLGC staff has started the process of obtaining easements along the proposed route. It is believed that there will be a small number of property owners who may not be agreeable to us obtaining easements across their property. The proposed resolution authorizes staff and the City Attorney to acquire permanent and temporary easements for the construction of an SSLGC waterline including the use of eminent domain proceedings to do so. SSLGC does not have eminent domain authority so the work of acquiring these easements is being divided between the cities of Schertz and Seguin. All expenses for this work by both cities will be reimbursed by SSLGC from the funding for the design and construction of the parallel pipeline. Goal To grant authority to City staff, agents, attorneys, etc., to acquire the easements for our portion of the parallel pipeline project. Community Benefit The SSLGC's parallel pipeline construction project will provide additional water transport capacity for the City of Schertz and other SSLGC customers. Summary of Recommended Action Staff recommends approval of the Resolution to acquire permanent and temporary easements for the construction of an SSLGC waterline including the use of eminent domain proceedings to do so. INVTG • ' • On All costs associated with the acquisition will be paid by SSLGC through budgeted funds for the construction of the parallel pipeline project. RECOMMENDATION Staff recommends approval. ATTACHMENT Resolution 18 -R -49 Exhibit 1 Exhibit 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS DECLARING A PUBLIC NECESSITY FOR THE ACQUISITION OF CERTAIN WATER PIPELINE EASEMENTS AND TEMPORARY CONSTRUCTION EASEMENTS IN CONNECTION WITH WATER PIPELINE(S) YET TO BE CONSTRUCTED OVER, ACROSS, UPON, AND UNDER CERTAIN PRIVATELY OWNED REAL PROPERTIES IN GUADALUPE COUNTY FROM A PROPOSED WELL FIELD IN GUADALUPE COUNTY AND PARALLEL TO EXISTING WATER TRANSMISSION PIPELINES CONSTRUCTED IN 2002 AND 2003 AND EXPANDED IN 2011 AND 2012, LOCATED AS DEPICTED ON EXHIBITS EX.6.8.B AND EX.6.8.0 ATTACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE, FOR THE PUBLIC PURPOSE OF THE CONSTRUCTION, OPERATION, AND MAINTENANCE OF A WATER PIPELINE SYSTEM TO BE CONSTRUCTED FOR PUBLIC WATER SUPPLY FOR THE CITIES OF SCHERTZ AND SEGUIN AND CUSTOMERS OF SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION, THE PROJECT BEING CALLED THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION SECONDARY PIPELINE PROJECT; AUTHORIZING ALL APPROPRIATE ACTION BY THE CITY MANAGER, STAFF, AND RETAINED ATTORNEYS, AND ENGINEERING AND TECHNICAL CONSULTANTS, IN THE INSTITUTION AND PROSECUTION OF CONDEMNATION PROCEEDINGS TO ACQUIRE ANY SUCH NEEDED EASEMENTS AND TEMPORARY CONSTRUCTION EASEMENTS AND RELATED RIGHTS OF INGRESS AND EGRESS THAT CANNOT BE ACQUIRED THROUGH NEGOTIATION; RATIFYING AND AFFIRMING ALL ACTS AND PROCEEDINGS HERETOFORE DONE OR INITIATED BY EMPLOYEES, AGENTS, AND ATTORNEYS TO ACQUIRE SUCH PROPERTY INTERESTS; AUTHORIZING ALL OTHER LAWFUL ACTION INCLUDING THE MAKING OF LINEAL AND ARCHEOLOGICAL SURVEYS AND APPRAISALS NECESSARY AND INCIDENTAL TO SUCH ACQUISITIONS WHETHER BY PURCHASE OR EMINENT DOMAIN PROCEEDINGS; DECLARING THE SECTIONS OF THE RESOLUTION TO BE SEVERABLE ONE FROM THE OTHER IN THE EVENT ANY SECTION OF THIS RESOLUTION IS DETERMINED TO BE INVALID WHEREAS, pursuant to its powers of eminent domain as outlined in Sections 251.001 and 552.01.1 of the Texas Local Government Code and other pertinent statutory authority has determined that the acquisition of certain water pipeline easements and temporary construction easements in connection therewith, over, across, upon and under certain properties in Guadalupe County from a proposed well field in Guadalupe County and parallel to existing water transmission pipelines constructed in 2002 and 2003 and A RFSOLUTION Page 1 of 4 expanded in 2011 and 2012, located as depicted on Exhibits EX.6.8.b and EX.6.8.c attached hereto and incorporated herein by this reference, either by purchase or by proceedings in eminent domain, is necessary and for the public purpose of the construction, operation, and maintenance of a water pipeline system to be constructed for public water supply for the Cities of Schertz and Seguin and the public use of customers of Schertz /Seguin Local Government Corporation; and WHEREAS, in connection with the acquisition of such easement rights to certain properties, the City finds that it is necessary for employees, agents, representatives, contractors, or subcontractors of the City of Schertz to enter upon such properties to conduct both archeological and lineal surveys so that such easement rights may be defined and secured in a lawful manner whether such easement rights be acquired by purchase or through eminent domain proceedings; and WHEREAS, employees, agents, contractors, subcontractors and attorneys acting for the City of Schertz are in the process of surveying, defining and negotiating for the acquisition of such easement rights on behalf of the City of Schertz and the Schertz /Seguin Local Government Corporation. WHEREAS, it has become apparent to the City that several property owners of parcels that the City deems necessary to use and acquire easements on do not intend to agree to voluntarily sell or convey easement rights to the City for the public purpose and public use of the Project as described herein despite the City's attempts to negotiate an amicable acquisition of said property and the City hereby finds that the acquisition of the parcels identified in Exhibits 6.8b and 6.8c is necessary for the completion of this very important public works project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SCHERTZ, TEXAS THAT: SECTION 1: Public necessity requires that the City of Schertz acquire certain water pipeline easements and temporary construction easements in connection therewith, over, across, upon and under certain privately owned real properties in Guadalupe County, from a proposed well field in Guadalupe County and parallel to existing water transmission pipelines constructed in 2002 and 2003 and expanded in 2011 and 2012, located as depicted on Exhibits EX.6.8.b and EX.6.8.c attached hereto and incorporated herein by this reference for the public purpose of construction, operation, and maintenance of a water pipeline system to be constructed for public water supply for the Cities of Schertz and Seguin and customers of Schertz /Seguin Local. Government A RESOLUTION Page 2 of 4 Corporation, the project being called the Schertz /Seguin Local Government Corporation Secondary Pipeline Project. SECTION 2. Public necessity also requires that the City of Schertz acquire the rights of ingress and egress over and across such lands and adjacent lands either through purchase or the process of eminent domain and that the City of Schertz take all other lawful action necessary and incidental to such purchases or eminent domain proceedings including conducting lineal and archaeological surveys and appraisals as required to specify, define, and secure such easements according to existing law. SECTION 3: The City Council hereby directs and authorizes the City Manager, staff, agents, and retained attorneys to institute and prosecute to conclusion all necessary proceedings to condemn the property interests described above herein and to acquire all such interests that the City of Schertz is unable to acquire through negotiation by reason of its inability to agree with the owner thereof as to the damages to the landowner, and to take any other legal action necessary and incidental to such purchases or eminent domain proceedings to survey, both lineal and archaeological, and to appraise, define, specify, and secure such property interests. SECTION 4: All acts and proceedings done or initiated by the employees, agents, and attorneys of the City of Schertz for the acquisition of such property are hereby authorized, ratified, approved, confirmed, and validated and declared to be valid in all respects as of the respective dates thereof with and in regard to the grantors from whom such rights have been or are being acquired. SECTION 5. The City Council hereby finds that the vote authorizing the adoption of this Resolution and the use of eminent domain power as specified herein was taken in a public meeting by a record vote and moving that this Resolution applies to all units of property to be condemned for the purposes and public uses set forth herein and that said vote was made in or substantially similar to the following form: "I move that the City of Schertz authorize the use of the power of eminent domain to acquire all units or property identified in Exhibits 6.8b and 6.8c to this Resolution for the public use of a secondary water pipeline to serve the customers in the City of Schertz and within the service are of the Schertz /Seguin Local Government Corporation." SECTION 6: If any provisions, sections, subsections, sentences, clauses or phrase of this Resolution, or the application of same to any person or set of circumstances is for any reason held to be unconstitutional, void or invalid, the validity of the remaining portions of this Resolution shall not be affected thereby, it being the intent of the City Council of the City of Schertz, Texas in adopting this Resolution that no portion thereof, A RESOLUTION Page 3 of 4 or provisions or regulation contained herein shall become inoperative or fail by reason of any unconstitutionality or invalidity of any other portion hereof and all provisions of this Resolution are declared to be severable for that purpose. PASSED AND APPROVED on this 24th day of April 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary A RESOLUTION Page 4 of 4 L K J H G F E U) D v a M Lt) 7— — 1-4 CO O N M U O X w 'S vi — V) D 00 N O i B 0 0 N i Z can — W 0 co N 0 A W 0 a 0 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 1 10 1 11 1 12 1 13 1 14 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 1 10 1 11 1 12 1 13 1 14 0 1000 2000 4000 GRAPHIC SCALE (FEET) REV. I DESCRIPTION DATE Wa er Partners engineers * surveyors T.B.P.E. Registration No. 8053 PER PRELIMINARY FOR REVIEW ONLY PM JFW THIS DOCUMENT IS RELEASED FOR THE PURPOSE DESIGNED OF INTERIM REVIEW UNDER JFW THE AUTHORITY OF DRAFTED ARC PROFESSIONAL ENGINEER JOHN F. WINKLER CHECKED #50524 JFW ON THE DATE SHOWN ON THE D RAW I N G NO. DATE STAMP, IT IS NOT TO BE USED FOR CONSTRUc-nON, EX. 6.8 . c BIDDING, OR PERMIT PURPOSES. L K J I H G F E N v D Q ire O N O 1-1 O N t�D N m O X w 'S vi — V) D 00 N O 0 v O N Z C� w 0 N i CO t\ N O 1 1 2 3 4 5 6 7 8 9 10 1 11 1 12 1 13 1 14 E � S '753 7 Y J J 0 l f. )C ti6 / -• B � J r �F � J r r� ,u i _ r u \ I l\ J $, ti J J \ \ 1-35 c J-=Ja o I ` \ J _\ C - f I - J �G �J J C �P r� 84 J � G J� J 1 v v ( ti — — \ Traihr�a,rk � 9 I> } g I J f, 1 i � a J ,J � , ' r r r �, r l J v x � J x .• 9 t l �Jrr / x - c` _ xis 1 Y \ f— r xs J s � u n y I r� J it 1 � f C: 1 "'J J f ,y 1 L yf ,. P � , J x787 J j 1 F / - J 1 -r f rl 1 1 ii \ .J b 1 I i l r J ) ,x J C J J r / J�t f �f -^. 1 x Al r - _ r l� ,e� f J r d KEY NOTES ( r \ - ) C - P � � p f J r, _ - \ � J f _- J �J � f 1 CC 2• � x r � 7 PROP. 36 no S 676; J " r q [ 6, tom- i4 fJ •- ---�JJ �� J ��T J s 4 J 1 .Jy y-- "tt, i —I a ,r I . J �. r �� `�_ � _vim r ��Z_� • es�' x � 5 " a � ! arm • I �^. • �t� 1 1 f' A v --� �, _ .^J ,� -� Asa - ''�yr� —' � �-'� • � � J •, 1 � J 65P— _ rf J �`� • ,, �� °`� �- ---``� r� ti — -- _ _ °x J' "' �— —z. r `y . • T 'k 1 1 2 3 4 5 6 7 1 8 9 10 1 11 1 12 1 13 1 14 Agenda No. 7 0111 &WOL11"LlusIaU 1 DIU [o7 710 Rod City Council Meeting: April 24, 2018 Department: Water and Wastewater Subject: Ordinance No. 18 -T -14 — An Ordinance by the City Council of the City of Schertz, Texas authorizing a budget amendment to fund the ground storage tank repainting project; repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date (First Reading) BACKGROUND In the Fiscal Year 2017 -2018 budget briefings, City Council was told that Public Works was working towards repainting two water storage tanks with the funds coming from the Water Fund Reserve line item. Due to an unknown time status of these two tank paintings, staff did not put the funds into the budget but explained that staff would return to Council to move the funds from Water Reserves to the Water Department Budget once the amount of each project was known. On October 10, 2017 City Council authorized the City to enter into a contract with Tank Pro, Inc. for the painting of the Nacogdoches elevated storage tank. Prior to executing that contract the City asked for authorization to transfer funds from the Water Reserves. Now that the Nacogdoches tank is complete, staff is requesting the same type of adjustment to be able to repaint the East Live Oak Ground Storage Tank. The total project cost, including contingency is $388,500. Once the budget adjustment is complete, staff will bring forward a Resolution to award the painting contract that has been recently bid. SCHERTZ GROUND STORAGE TANK REPAINTING PROJECT Proposed Painting /Repair Expenses: Construction $ 348,500.00 Construction Contingency $ 40,000.00 Total Construction Costs $ 388,500.00 Total cost of Project $ 388,500.00 Goal To extend the life of the elevated water storage tank and make necessary repairs. Community Benefit The benefit is to keep the tank in adequate condition to provide proper storage and pressure to our citizens and maintain potable drinking water services. FISCAL IMPACT City Council Memorandum Page 2 The current estimated Fund Equity for the Water & Sewer Fund is $6,352,232 which is $546,472 over the required 26 %. The amount over the requirement is the amount to be used for construction or other projects and is called the construction reserve. With this authorization, the estimated remaining amount in the construction reserve would be $ 157,972. The City would still be above the required Fund Equity balance of 26% set by the City's Fund Balance Policy. RECOMMENDATION Staff recommends that the City Council approve Ordinance No. 18 -T -14 first reading, authorizing the use of the construction reserve for Repainting services for the Schertz Ground Storage Tank Repainting Project with a not to exceed amount of $388,500.00. ATTACHMENT Ordinance 18 -T -14 ORDINANCE NO. 18 -T -14 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET AMENDMENT TO FUND THE GROUND STORAGE TANK REPAINTING; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 17 -T -30, the City of Schertz (the "City ") adopted the budget for the City for the fiscal year 2017 -2018 (the "Budge ), which provides funding for the City's operations throughout the 2017 -2018 fiscal year; and WHEREAS, the City needs to increase the Budget to authorize expenditures of $388,500 for the funding of the Tank Repainting from the Water & Sewer Construction Reserves; and WHEREAS, the City needs to recognize a transfer from construction reserves of $388,500 and WHEREAS, City staff recommends that the City Council of the City of Schertz adjust the Budget and approve the additional expense; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the budget adjustment for the General Fund for the contract inspection services and the community support services, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall adjust the Budget by $388,500 in the Water & Sewer Fund for the purpose of painting a ground storage tank. Section 2. The City shall recognize the additional $388,500 in a transfer from construction reserves of the Water & Sewer Fund for the project. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 24th day of April 2018. i CITY OF SCFIERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50558021.1 - 2 - Agenda No. 10 0111 &WOL11"LlusI aU 1 DIU [o7 710 111101 City Council Meeting: April 24, 2018 . Department: Subject: !' I 1 City Manager's Office Revised 2018 Master Calendar Each year staff drafts a Master Calendar that serves as a planning tool for the upcoming year. Council approved the 2018 Master Calendar at the November 14, 2017 Council meeting. Since the approval, the following changes have been made to the Master Calendar: • Move the Schertz Animal Care Advisory Committee Meeting dates from meeting quarterly on the first Wednesdays of June, September, and December to meeting quarterly on the last Tuesday of each of these months: June, September and November (June 26th, September 25th, and November 27th • Due to projects discussed at the March 201h meeting, the committee will also meet May 29th to bring these back for review and discussion. Staff will also introduce the new Animal Services Manager to the Committee as well. ATTACHMENTS Revised 2018 Master Calendar /Council Boards and Commissions City of Schertz Master Calendar 2018 iimimimimimimiminr � � � I+rMw�wwr+rMw�wwrr�r S M T W T F S S M T w T F S 8 Trail Rider Lunch 1 New Years Day (office closed) I 1 2 3 ts�, 5 s .11s; ,t,, 2 3 14 Valentines Day 15 MLK Holiday (office closed) 7 + ``' 9 11 12 13 4 ,; 67 8 9 10 14 Ash Wednesday 14 15 16 + c= 18 20 11 12 13 15 16 17 16 Chinese New Year (Year of the Dog) 21 2 23 26 27 18 19 ;1t,f'�' r 23 24 19 Presidents Day Holiday (office closed) 28 29 30 31� 25 27 24 Selma- Schertz 5K Run 2 Texas Independence Day 3 Wilenchik Walk for Life 11 Daylight Savings Begins 12 -16 SCUCISD Spring Break 17 St. Patrick's Day 17 Concert in the Park 20 Employee Remembrance Day 20 Spring Begins 25 Palm Sunday 30 Mar. - 7 Apr. Passover 30 Good Friday i�nnnnniumnnnnnnnnnnnn � � ii i ru i umnnnnnnnnnnnnnnnnnu S h M T W T F S M 7 zt s 2 �ru 3 ;. 4 �a 6 7 8 9.. 10. 11 12 13 9a 15 16 17 18 19 20 , ,v{fii f,, ■ 24 25 ; 2 ,.' 27 29 39 31 1 Easter 8 Movin on Main 19 Community Volunteer Fair 21 Community Shred Day 21 Movie in the Park 19 -29 Fiesta Weeks 25 Administrative Professionals' Day 3 Labor Day Holiday (office closed) 9 -11 Rosh Hashanah 11 Patriot Day 15 SchertzQ 18 -19 Yom Kippur 19 -23 Corral County Fair 22 Autumn Begins 2 Hal Baldwin Golf Tournament 2 Movie in the Park 4 Daylight Savings Time Ends 6 Election Day 11 Veterans Day (office closed Nov. 12) 22 Thanksgiving (offices closed Nov. 22 & 23) SCUCISD HoNdays are in red s M T T 3 Schertz Sweetheart Coronation s M 7 . W' ' T F s S M T w T� F s - 9 Movie in the Park 5 Concert in the Park 16 17 1 2 23 4 5 29 30 1 2 14 Flag Day 13 Mother's Day 6, ., 6 0 11 12 3 4 ,� 5 6 ,t'uzs_. 8 9 17 Father's Day 15 May 14 June Ramadan 13 14 15 z jt�ti 17 18 19 10 11 12 14 15 16. 21 Summer Begins 19 Armed Forces Day 20 2s) ;' 22 r yt1��f4' 25 26 n 1s 19 21 22 23 28 Memorial Day Holiday (office closed) 27 .8 JV 30 31 24 25,. 6�(�,' 29 30mm S uuuuuuuuuuuuuuuuuuuuuiuiuiuiuiuiuiuiuilm M T UUUWUA W T F S S IIAAIAAAIIipWIWWWUWiI M T u e AA 1111111111lMIIlIAU111111 W T F s? j j ;{ ` 4 4 Movie in the Park 4 Independence Day (office closed) 1 2 3 4 5 6 7 5 W ; 7 9 10 11 21 Movie in the Park 8 9 16 12 13.., 14 12 13 14 ;� 16 17 18 15 16 17 )�,. j 19 20 21 19 20 21,k,.� z 24 25 22 2'`° 24z, 27 28 26 2t2 ' 28 29 30 31 3 Labor Day Holiday (office closed) 9 -11 Rosh Hashanah 11 Patriot Day 15 SchertzQ 18 -19 Yom Kippur 19 -23 Corral County Fair 22 Autumn Begins 2 Hal Baldwin Golf Tournament 2 Movie in the Park 4 Daylight Savings Time Ends 6 Election Day 11 Veterans Day (office closed Nov. 12) 22 Thanksgiving (offices closed Nov. 22 & 23) SCUCISD HoNdays are in red Council Meeting Council on the Go Meeting or Retreat City Holidays (office closed) SSLGC Animal Services Advisory Committee ** *Dates are subject to change. Check www.schertz.com for updated information * ** Revised 4.24.18 2 Texas National Night Out 8 Columbus Day Holiday (office closed) 9 -12 Annual TML Conf. - Ft. Worth 11 -14 Guadalupe County Fair 16 Boss's Day 27 Trunk or Treat 31 Halloween 1 Festival of Angels 2 -10 Hanukkah 8 Movie in the Park 21 Winter Begins 25 Christmas Day (office closed Dec. 24 & 25) 26 Dec. -1 Jan. Kwanzaa 31 New Years Eve (office closed) s M T T .T Board of Adjustments �s'ts(ylat lt, 2 3 4} ,,,,:: 6 7 8 9 10 11 : 12 13�� 1 i as'i 16 17 18 19 20 4 = 21' 23 24 25 ! 2 :'.. 7 2$ 29 30 Council Meeting Council on the Go Meeting or Retreat City Holidays (office closed) SSLGC Animal Services Advisory Committee ** *Dates are subject to change. Check www.schertz.com for updated information * ** Revised 4.24.18 2 Texas National Night Out 8 Columbus Day Holiday (office closed) 9 -12 Annual TML Conf. - Ft. Worth 11 -14 Guadalupe County Fair 16 Boss's Day 27 Trunk or Treat 31 Halloween 1 Festival of Angels 2 -10 Hanukkah 8 Movie in the Park 21 Winter Begins 25 Christmas Day (office closed Dec. 24 & 25) 26 Dec. -1 Jan. Kwanzaa 31 New Years Eve (office closed) P &Z COMM �� ;� z1r:; Trans Safety Adv Comm Library Adv Bd'` Board of Adjustments �s'ts(ylat lt, Econ Dev Corp Parks & Recreation Adv Board CVLGC Historical Preservation Comm TIRZ Board LM Committee Committee of Committees Advisory Board 2018 Council /Boards /Commissions Citv Council Meetinas Day: 1st 2nd and 4th Tuesdays of the month (see calendar for proposed cancelled meetings) Time: 6:00 pm Location: Council Chambers NOTE: On the Tuesday of the following months, Council will hold "Council on the Go" meetings (locations TBD): February 20th, April 17tH May 29th Board of Adjustments Day: 4th Monday of the month Time: 6:00 pm Location: Council Chambers NOTE: During the following months, BOA will meet on the following date: May 21 st (the 31d Monday) December 17th (the 31 Monday) Economic Development Corporation Day: 4th Thursday of the month Time: 6:00 pm Location: Council Chambers NOTE: During the following months, EDC will meet on the following date: November 151h (the 31 Thursday) December 13th (the 2nd Thursday) Library Advisory Board Day: 1st Monday of the month Time: 6:30 pm Location: Library - Meeting Room 1 NOTE: There will be no meeting in July During the following months, the Library Board will meet on the following date: January 8th (the 2nd Monday) September 10th (the 2nd Monday) Parks & Recreation Advisory Board Day: 4th Monday of the month Time: 5:30 pm Location: Bob Andrews Conference Room NOTE: During the following months, the Parks Board will meet on the following date: May 21 st (the 31d Monday) December 17th (the 31 Monday) Planning and Zoning Day: 2nd and 4th Wednesdays of the month Time: 6:00 pm Location: Council Chambers NOTE: During November and December, P &Z only meets once a month: November 14th (the 2nd Wednesday) December 121h (the 2nd Wednesday) Transportation Safety Advisory Commission Day: 1 st Thursday of the month Time: 5:30 pm Location: Council Chambers Conference Room NOTE: There will be no meeting in July or December Committee of Committees Advisory Board Day: 3rd Wednesdays of the month: Time: 3:00 pm Location: Council Chambers Conference Room Historical Preservation Committee Day: Quarterly on the 4th Thursday of the month: January 25th, April 26th, July 26' and October 25th Time: 6:30 pm Location: Bob Andrews Conference Room itrow =-�_ Day: Meets on the 2nd Tuesdays for the following months: February 13t', April 10th, July loth and October 9th Time: 4:00 pm Location: Bob Andrews Conference Room Animal Services Advisory Committee Day: Meets on the last Tuesday for the following months: May 291h, June 26th, September 25th, and November 27th Time: 1:00 pm Location: Council Chambers Conference Room Schertz-Sequin Local Government Corporation Day: 3rd Thursday of the month Time: 1:30 pm Location: SSLGC Admin. Office Building — 108 W. Mountain Street, Seguin TX 78155 Cibolo Vallev Local Government Corporation Day: 4th Thursday of the month Time: 9:00 am Location: Alternates between Schertz & Cibolo — contact Angie Kleinschmidt akleinscbmjqt se uintexasa ov NOTE: There will be no meeting in November During the following months, CVLGC will meet on the following date: May 231 or 24t' —joint meeting with cities of Cibolo and Schertz (5:30 or 6:30 pm start time) December 6th (the 1St Thursday)