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04-10-2018 MinutesMINUTES REGULAR MEETING April 10, 2018 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on April 10, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz; Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Cedric Edwards Councilmember Bert Crawford Staff Present: Executive Director Dudley Wait City Attorney Dan Santee Councilmember Scott Larson was absent. Mayor Pro -Tem David Scagliola Councilmember Ralph Gutierrez Councilmember Angelina Kiser Acting City Manager Brian James Assistant to the City Manager Sarah Gonzalez City Secretary Brenda Dennis Call to Order — City Council Regular Session Mayor Carpenter called the regular meeting to order at 6:00 p.m. Mayor Carpenter announced if any student is in attendance this evening observing the meeting for the Hal Baldwin Scholarship, the sign -up sheet is in the vestibule; be sure to sign in if you are here for that purpose. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. ( Councilmember Kiser) Presentations • Proclamation recognizing National Public Safety Tele - Communicators week. (D. Wait/M. Hansen/ K. Kallies) ® Proclamation recognizing National Sexual Assault Awareness Month. (D. Wait/M. Hansen/N. Solis - Douglass) ® Proclamation recognizing National Child Abuse Awareness Month. (D. Wait/M. Hansen/N. Solis - Douglass) ® Proclamation recognizing National Crime Victim Rights Week. (D. Wait/M. Hansen/N. Solis- Douglass) Mayor Carpenter read and presented the above proclamations. Members of the various organizations thanked the Mayor and Council for their continued support. 04 -10 -2018 Minutes Page - 1 - ® Police Department - Jennifer Callicoat, Communications Shift Supervisor. (D. Wait/M. Hansen/ K. Kallies) Mayor Carpenter recognized CID/Lt. Kelly Kallies who provided information on a recent 911 call that was placed for assistance by a citizen. The citizen contacted dispatch to report that a female was in labor and requested assistance. Communications Shift Supervisor Jennifer (Jenny) Callicoat obtained information to send emergency personnel to the location, she then obtained additional information to provide the caller further assistance through the Pro QA System which is a tool used to code medical and fire calls and to provide dispatch protocols to the caller. CID/Lt. Kallies stated that all their communications offers are trained to use Pro QA to provide immediate emergency care until EMS or Fire personnel arrive on scene. Jenny was able to provide instructions to the caller in order for the delivery of the baby to occur prior to EMS or Fire Services arrival. CID/Lt. Kallies played a portion of the 911 call. CID/Lt. Kallies presented Ms. Callicoat with a letter of accommodation, Lieutenants Coin and a Stork Award from EMS for recognition of her outstanding assistance. Presentations ® Presentation regarding the new Parks Program Guide. (B. James /L. Shnun /M. Geedman) Mayor Carpenter recognized Director of Parks, Recreation and Community Services Lauren Shrum who provided a presentation on the new Parks Program Guide. Ms. Shrum thanked the Public Affairs and the GIS team for assisting in the design. Mayor and Council provided their positive comments regarding the Parks Program Guide and look forward to future program guides. City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) Mayor Carpenter recognized Executive Director Dudley Wait who provided the following announcements: Thursday, April 12' Northeast Partnership Meeting 11:30 am Olympia Hills Golf Course and Conference Center Tuesday, April 17th Council on the Go Town Hall Meeting 6:30 pm Scenic Hills Community Center 4820 Scenic Drive 04 -10 -2018 Minutes Page -2 - Thursday, April 1911 Engine 3 Housing Ceremony 5:30 pm Fire Station # 1 Community Volunteer Fair 5:30 pm — 7:0012m Civic Center Saturday, April 21" Community Shred DII 9:00 am -12:00 pm Schertz City Hall Free on -site shredding services Movie in the Parr -The Lorax 7:00 pm —10:00 pm Cypress Point Park 5526 Cypress Point Tuesday, April 24' City Council Meeting 6:00 pm Council Chambers Announcements and recognitions by the Acting City Manager (B. James) No announcements were provided. Announcements and recognitions by the Mayor (M. Carpenter) No announcements were provided. Hearing of Residents Mayor Carpenter recognized the following individuals who spoke: Ms. Benita Bolter, 2633 Cloverbrook Lane, who stated that the recent `Movie on Main' event was outstanding with a good variety of activities and she hopes the city will continue with this event. Ms. Bolter praised staff for their work. • Mr. Brent Bolter, 2633 Cloverbrook Lane, who addressed Council regarding the costs residents pay for membership at the YMCA. His expectation would be that the residents fee would be the lowest. Mr. Bolter also addressed Council regarding the recent JLUS/Land Use Study. He expressed a point of consideration regarding what would happen if the base decided to close /move because they would be restricted with their flying missions. This would impact (negatively) the value of property in the area. A base closure in any community is very devastating. Lastly, he spoke of the city manager role and council's interaction with that person as a body, not as individuals. 04 -10 -2018 Minutes Page - 3 - Miss Anneka Dahle,. 9120 East FM 1518 North, who provided information regarding the 2018 E: O. J. Dog Agility Team stating she has become a two -time champion with first and second places. She will be competing again this year representing the U.S. in July at the Dog Olympics in the Netherlands. She will need to raise funding to support the expenses of her trip. The donation account is FanAngel.com. Titled: 2018 European Open Junior Agility Team. Mr. Grumpy Azzoz, 528 Wayward Pass, who spoke about Council as a group. Rumors abound in the community that they are divided; he believes not; they each just have their own opinions. Their jobs as elected officials are challenging. He mentioned the school district and that folks are really disappointed in the school board members and TRE. He also mentioned that the Operation Comfort participants won the gold medal recently in their Olympic competition; their fundraiser will be on the 23rd from 10:00 a.m. - 2:00 p.m. at Grumpy's Cafe. He hopes everyone will come out and support their cause. =1 Discussion regarding Planning & Development Services Fees. (B. James/L. Wood) Mayor Carpenter recognized Director of Planning and Community Development and Planner I Emily Grobe who went over the Planning & Development Fees and Inspection Fees addressing questions from Council. A copy of the presentation is available in the City Secretary's Department. All fees can be found on the City's website. Mayor Carpenter recognized Councilmember Edwards who called for a Point of Privilege stating since council has several workshops to go and we have consent agenda items and two discussion items he would like to make a motion that we move to consent and that we also move items 3 & 4 on the agenda to the consent agenda. Mayor Carpenter stated that this is not a Point of Privilege, but his point is well taken and asked for a second. Councilmember Crawford seconded the motion. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford voting for and no one voting no. Councilmember Larson was absent. Motion Passed. Mayor Carpenter moved to the consent items. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and/or action regarding the approval of the minutes of the Regular meeting of April 3, 2018. (B. James/B. Dennis) 04 -10 -2018 Minutes Page - 4 - 2. Resolution No. 18 -R -42 - Consideration and/or action approving a Resolution by the City Council of Schertz authorizing purchases with CDW of up to $130,000, an increase from the previously approved amount of $85,000. (B. James/M. Clauser) The following was read into record: RESOLUTION BY TH / OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING 11 I, FROM III UP TO $130,000 WITH CDW FOR I.T. RELATED HARDWARE AND OTHER MATTERS IN CONNECTION THEREWITH 3. Resolution No. 18 -R -44 — Consideration and/or action approving a Resolution authorizing expenditures with Collier Materials not to exceed $87,300 for decomposed granite for the Schertz Exercise Trail Project. (B. James, L. Shrum) The following was read into record: A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH COLLIER MATERIALS TOTALING NO MORE THAN $87,300 FOR DECOMPOSED GRANITE FOR THE SCHERTZ EXERCISE TRAIL PROJECT. 4. Resolution No. 18 -R -43 - Consideration and/or action approving a Resolution authorizing the Acting City Manager to enter into an agreement with Lockwood, Andrews, and Newnam, Inc., for Professional Engineering related services for the 2018 Street Preservation and Maintenance/Rehabilitation project. (B. James/K. Woodlee) The following was read into action: RESOLUTION NO. 18 -R -43 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH LOCKWOOD, ANDREWS, AND NEWNAM, INC., FOR PROFESSIONAL ENGINEERING RELATED SERVICES FOR THE 2018 STREET PRESERVATION AND MAINTENANCE/REHABILITATION PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter moved from the Chair to approve items on consent with the following changes to the minutes, page 19, spelling of Channel, spelling of Cross -Hare, insert "unofficial" before the word April and correct AAPO to say AAMPO seconded by Councilmember Crawford the vote was unanimous with Mayor Pro -Tem Seagliola, 04 -10 -2018 Minutes Page - 5 - Councilmembers Edwards, 1..,. 1 1 Crawford voting for 1 1`. 1 (t one 1 I'. g no. 1 1 11 11. 1' i 1 was 1 1 Motion Passed. 1I 111! ® Discussion regarding Fire Services Fees. (D. Wait/K. Long) Mayor Carpenter recognized Fire Chief Kade Long and Fire Marshal John Perry who went over the Fire Services Fees addressing questions from Council. A copy of the presentation is available in the City Secretary's Department. All fees can be found on the City's website. ® Discussion regarding the water meter change out plan, estimated costs and funding sources. (B. James /J. Walters/D. Hardin Trussell) Mayor Carpenter recognized Finance Director James Walters and Utility Billing Manager Dawinecia Hann- Trussel who provided a Power Point presentation discussing the proposed water meter change out plan and funding sources, addressing questions from Council. It was the concurrence of Council to move forward with the project. Roll Call Vote Confirmation Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes on items 1 -4. Closed Session 5. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Council did not meet in closed session. Requests and Announcements ® Announcements by the Acting City Manager. Acting City Manager Brian James stated that in the Council packets there is information from EDC regarding payment of an operations grant per the Performance Agreement from Ace Mart Restaurant Supply Company. ® Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 04 -10 -2018 Minutes Page - 6 - Mayor Carpenter recognized Councilmember Edwards who requested a presentation from staff regarding our current fire station operations and what we think we will be needing in the future (i.e., Station No. 4). Mayor Carpenter recognized Councilmember Crawford who asked for a brief update on Fire Station No. 3. ® Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Carpenter recognized Mayor Pro -Tem Scagliola who provided compliments regarding the recent `Movin on Main' event held this past Sunday. He also attended the groundbreaking event for the Seguin Children's Advocacy Center. There is a real need for those services to our communities. Mayor Carpenter recognized Councilmember Davis who also provided his compliments on the success of the `Moving on Main' event. Also, in regard to last night's focus group meeting for the Main Street improvements we wish to make, staff did a great job. Mayor Carpenter recognized Councilmember Gutierrez who complimented the `Movin on Main' event as quality family fun. He thanked the sponsors such as HEB, Homestead Homes, Republic Services, YMCA, and the City of Schertz. He expressed special thanks to Mary Spence (Events Manager). The Main Street meeting was also a good event allowing our residents to provide their feedback. Mayor Carpenter recognized Councilmember Edwards who also complimented the Main Street meeting Monday evening; staff did a great job. The gathering this afternoon at Schertz Parkway and Live Oak was also nicely done — thanks to Mary Spence again. Mayor Carpenter recognized Councilmember Kiser who reminded everyone of the Project Graduation for Clemens High School in June. If you still haven't had a chance to donate, call them and they can let you know where to send your monetary contribution. Mayor Carpenter recognized Councilmember Crawford who echoed everyone else's comments regarding the `Movin on Main' event on Sunday. He said someone had walked from one end of the street to another in mid - afternoon and counted about 1,400 folks. Kudos to Mary Spence for all her work on this. He also complimented the Monday evening event, the Main Street meeting. We do need to speak to some more folks because what happens on Main Street will affect them as well. 04 -10 -2018 Minutes Page - 7 - He attended the gathering at Schertz Parkway and Live Oak and was happy to see something completed and done well. He thanked city staff for all their work on this project. Mayor Carpenter spoke about the amount of traffic and revenue generated for the businesses on Main Street this past Sunday due to the `Movie on Main' event. He complimented all the work done by staff. He stated if we need to form another committee of Council to take on some of the workload to make sure this all gets done, he feels they can find four of them that will do so. He complimented the Parks and Recreation Fun Guide that was recently published. Mayor Carpenter stated they are now one commissioner member short on the Schertz Housing Authority. This is important work that is done for our community; if anyone is interested in serving, please let him know. Mayor Carpenter reminded everyone that this year is the 60th anniversary of the incorporation of the City of Schertz. September of 1958 is when the city became a city. At the next meeting or at the one thereafter, Council should have a conversation as to whether they want to do anything to commemorate this anniversary. 6. Information available in City Council Packets - NO DISCUSSION TO OCCUR • City of Schertz Economic Development Corporation - Ace Mart Restaurant Supply Company — Payment of operations grant per the Performance Agreement. Adiournment As there was no further business, Mayor Carpenter adjourned the meeting at 8:15 p.m. l c ael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary 04 -10 -2018 Minutes Page - 8 -