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04-24-2018 MinutesMINUTES REGULAR MEETING April 24, 2018 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on April 24, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Ralph Gutierrez Councilmember Cedric Edwards Councilmember Bert Crawford Staff Present: Executive Director Dudley Wait City Attorney Dan Santee Councilmember Mark Davis was absent. Mayor Pro -Tern David Scagliola Councilmember Scott Larson Councilmember Angelina Kiser Acting City Manager Brian James Assistant to the City Manager Sarah Gonzalez City Secretary Brenda Dennis Call to Order — City Council regular Session Mayor Carpenter called the regular meeting to order at 6:03 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Crawford) - Mayor Carpenter recognized Boy Scout Evan McWhirt, Troop 343 who was in the audience this evening. Evan McWhirt stood to be recognized. Mayor Carpenter announced if any student is in attendance this evening observing the meeting for the Hal Baldwin Scholarship, the sign -up sheet is in the vestibule; be sure to sign in if you are here for that purpose. Presentations ® Schertz Sweetheart Court Fiesta Medal Presentation (S. Gonzalez/L. Klepper/M. Spence) Mayor Carpenter recognized Events Manager Mary Spence who introduced Miss Schertz, Corinne Mittelstadt and Miss Sunshine Trinity Monteverdi. Miss Schertz came forward providing a briefing of their activities during the year representing the city. Miss Schertz stated that on behalf of the Sweetheart Court it has been an amazing year representing the city and thanked everyone for the opportunity. Miss Schertz announced that on Friday April 27, 2018 they will be participating in the Fiesta Flambeau Parade one of the highlights of representing the City. Miss Schertz and Miss Sunshine presented Council with their 2018 Fiesta Medal 04 -24 -2018 Minutes Page - 1 - Mayor and Council thanked Miss Schertz and the Sweetheart Court for representing the City. ®. Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) Mayor Carpenter recognized Assistant to the City Manager Sarah Gonzalez who provided the following announcements: Thursday, April 2611 Groundbreaking Ceremony-Kellum Schertz Medical Center 10:00 am 3401 FM 3009 Friday, April 27' Coffee with the Chamber 7:30am — 9:30 am 1730 Schertz Parkway (Visitors Center) Saturday, April 28th Movie in the Park — The Lorax 7:00 p.m. —10:00 p.m. Cypress Point Park Tuesday, May 1st City Council Meeting 6:00 pm Council Chambers Thursday May Yd — Sweetheart Court Coronation 5:30 p.m. Civic Center, Refreshments served at 5:30 p.m. — Coronation program begins at 6:00 p.m. Saturday, May 51 — Music in the Park 1:00 p.m. — 4:00 p.m. Pickrell Park come celebrate Cinco de Mayo with Mariachi Las Coronelas, taco food truck and activities for the kids. Saturday May 5th — 21d Shred Day 9:00 a.m. —12:00 p.m. Due to the great success of the first Community Shred Day event, the City will be offering another Shred Day, New location will be off Community Circle Drive. Announcements and recognitions by the Acting City Manager (B. James) No announcements were provided. Announcements and recognitions by the Mayor (M. Carpenter) No announcements were provided. 04 -24 -2018 Minutes Page - 2 - Hearing of Residents Mayor Carpenter recognized the following individuals who spoke: ® Mr. Richard Dziewit, 2550 Chasefield Drive, who spoke stating how grateful the citizenry in Schertz should be with the staff that is here. He stated that staff has done so much and is so strong, they are the backbone of the work that is done. They help and maintain what we have accomplished. Mr. Dziewit addressed Council regarding the Committee of Committees Advisory Board (CCAB) stating they have many staff members who come and provide presentations on what their departments do and what they are. We know who they are from the presentations they provide, but we do not know outside of that. When you ask the citizenry about them, they know they exist, but they do not know what they do. This is also true with the cities various boards and commissions; the citizens do not know what they do and their purpose. He suggested the city possibly prepare a pamphlet that can be given to citizens regarding the roles of the various boards commission and committees that could be handed out. Workshops ® Update regarding the City of Schertz Quarterly Financial Statement. (B. James /J. Walters) Mayor Carpenter recognized Finance Director James Walters who introduced Financial Analyst R. J. Fraire who went over the 2nd Quarter Financials addressing questions from Council. Mayor Carpenter made a motion from the Chair to add items 3, 4, 5 6 & 7 to the consent agenda seconded by Councilmember Larson. The vote was unanimous with Mayor Pro -Tem Seagliola, Councilmembers Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Councilmember Davis was absent. Motion Passed. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and/or action regarding the approval of the minutes of the Special Main Street Community Open House and Input meeting of April 9, 2018, Regular meeting of April 10, 2018 and Special Townhall "Council on Go" meeting of April 17, 2018. (B. James/B. Dennis) _ Approval of the _minutes of the Special Main Street Community Open House and Input meeting of April 9, 2018, Regular meeting of April 10, 2018 and Special Townhall "Council on Go" meeting of April 17, 2018. 04 -24 -2018 Minutes Page - 3 - 2. Resolution No. 18 -R -47 - Consideration and/or action approving a Resolution authorizing the submission of a Grant Application in an amount up to $92,203.00 to the Office of The Governor, Homeland Security Division, for the 2018 State Homeland Security Grant Urban Area Security Initiative (UASI) Program and authorizing the acceptance of the funds upon award. (D. Wait/K. Long) The following was read into record: 1 1.111 0 a 0 10102 C1 # : ' 3. Resolution No. 18 -R -48 - Consideration and/or action approving a Resolution authorizing expenditures totaling no more than $80,000 with Gerard Electric for repairs to Pickrell Pool and other separate and unrelated electrical repair services during the FY 2017 -18 fiscal year. (D. Wait/J. Harshman/T. Buckingham) The following was read into record: RESOLUTION NO. 18 -R -48 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES TOTALING NO MORE THAN $80,000 WITH GERARD ELECTRIC FOR REPAIRS TO PICKRELL PARK POOL AND OTHER SEPARATE AND UNRELATED ELECTRICAL REPAIR SERVICES DURING THE 2017 -2018 FISCAL YEAR AND OTHER MATTERS IN CONNECTION THEREWITH 4. Resolution No. 18 -R -39 — Consideration and/or action approving a Resolution authorizing the Acting City Manager to enter into a contract with Andale Construction Inc., for the application of HA5 Asphalt preservation product in the Arroyo Verde Subdivision. (D. Wait/D. Letbetter) The following was read into record: RESOLUTION NO. 18 -R -39 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO A 04 -24 -2018 Minutes Page - 4 - 1 MJ F.1030WE-113, Resolution No. 18 -R -46 - Consideration and/or action approving a Resolution authorizing the Acting City Manager to enter into a Professional Services Agreement with Ford Engineering, Inc., relating to Engineering Design and Hydraulic Study for the East Live Oak Pump Additions Project. (D. Wait/J. Hooks) The following was read into record: R81,111010013M ; • 5. Resolution No. 18 -R -49 - Consideration and/or action approving a Resolution declaring a public necessity for the acquisition of certain water pipeline easements and temporary construction easements in connection with the Schertz- Seguin Local Government Corporation (SSLGC) parallel pipeline. (D. Wait) The following was read into record: RESOLUTION NO. 18 -R -49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS DECLARING A PUBLIC NECESSITY FOR THE ACQUISITION OF CERTAIN WATER PIPELINE EASEMENTS AND TEMPORARY CONSTRUCTION EASEMENTS IN CONNECTION WITH WATER PIPELINE(S) YET TO BE CONSTRUCTED OVER, ACROSS, UPON, AND UNDER CERTAIN PRIVATELY OWNED REAL PROPERTIES IN GUADALUPE COUNTY FROM A PROPOSED WELL FIELD IN GUADALUPE COUNTY AND PARALLEL TO EXISTING WATER TRANSMISSION PIPELINES CONSTRUCTED IN 2002 AND 2003 AND EXPANDED IN 2011 AND 2012, LOCATED AS DEPICTED ON EXHIBITS EX.6.8.B AND EX.6.8.0 ATTACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE, FOR THE PUBLIC PURPOSE OF THE CONSTRUCTION, OPERATION, AND MAINTENANCE OF A WATER PIPELINE SYSTEM TO BE CONSTRUCTED FOR PUBLIC WATER SUPPLY FOR THE CITIES OF SCHERTZ AND SEGUIN AND CUSTOMERS OF SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION, THE PROJECT BEING CALLED THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION SECONDARY PIPELINE PROJECT; AUTHORIZING ALL 04 -24 -2018 Minutes Page - 5 - 6. Ordinance No. 18 -T -14 — Consideration and/or action approving an Ordinance authorizing a budget amendment to fund the ground storage tank repainting project. First Leading (D. Wait/J. Hooks) The following was read into record: ORDINANCE NO. 18 -T -14 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET AMENDMENT TO FUND THE GROUND STORAGE TANK REPAINTING; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Councilmember Crawford who moved seconded by Councilmember Kiser to approve the consent agenda items 1 through 7. The vote was unanimous with Mayor Pro -Tem Scaghola, Councilmembers Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Councilmember Davis was absent. Motion Passed. Roll Call Vote Confirmation Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes on items 1 -7. Closed Session 04 -24 -2018 Minutes Page - 6 - 8. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Council did not meet under this section. Mayor Carpenter convened into closed session at 6:26p. m. 9. City Council will meet in closed session under section 551.071 of the Texas Government Consultation with the City Attorney regarding pending or contemplated litigation: ® GVSUD vs. City of Schertz Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 6: 35 p. m. 8a. Take any action based on discussions held in closed session under Agenda Item 8. No action as Council did not meet under this section. 9a. Take any action based on discussions held in closed session under Agenda Item 9. No action taken. Requests and Announcements • Announcements by the Acting City Manager. No announcements were provided at this time. ® Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Carpenter recognized Councilmember Crawford who had a question. Have we ever had an article in our magazine about what our committees/boards /commissions do? If so, should we do that again? Would this be something we need to discuss? Mayor Carpenter stated that Acting City Manager Brian James and his team could just go ahead and execute on it. It is a good idea and the magazine gets read. ® Announcements by Mayor and Councilm.embers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees 04 -24 -2018 Minutes Page - 7 - 0 Recognition of actions by community volunteers Mayor Carpenter recognized Mayor Pro -Tem Scagliola who stated he received a letter from the Children's Advocacy Center for attending their groundbreaking event. He also attended The Chamber Luncheon and the Council on the Go Meeting held up in the Scenic Hills area. He also attended The Chamber Mixer, Lions Club Casino Night event and attended the BBQ Cookoff event in Marion. Mayor Carpenter recognized Councilmember Gutierrez who thanked the folks in Scenic Hills for hosting the Council on the Go meeting. He also attended The Chamber Luncheon and the initiation of Fire Engine No. 3 which was placed into service this past Thursday. He attended the Volunteer Fair which was a great success and `Shred Day' held this past Saturday at the city hall complex parking lot. Today was the Health Fair for our city staff. Mayor Carpenter recognized Councilmember Edwards who said he was out of town Saturday but started getting messages on his phone regarding the Schertz Shred Day event. He also mentioned that last week Mayor Pro -Tem Scagliola joined the Lions Club. This club has done a lot of things for the community so far and the members keep pushing to grow the club incrementally. Their recent Casino night was fantastic. Kudos to the staff and volunteers who go out and help with these events. Mayor Carpenter recognized Councilmember Crawford who stated the people at Scenic Hills attending the Council on the Go meeting were ready for them. It was a nice showing with about 80 people in attendance; they were ready to go and start promptly at 6:30 p.m. He thanked the staff who participated in `Shred Day'. It was also very productive. The Volunteer Fair was very well attended too; he hopes we can continue with this event to encourage more people to serve on some of the city committees boards /commissions. 10. Information available in City Council Packets - NO DISCUSSION TO OCCUR Schertz Master Calendar update. (D. Wait/S. Gonzalez) Adi ournment As there was no further business, Mayor Carpenter adjourned the nag at 6:42 p.m. R. Carpenter, Mayor A S Brenda Dennis, City Secretary 04 -24 -2018 Minutes Page - 8 -