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PZ 5-23-2018 AGENDA with associated documentsSCHERTZ CAPITAL IMPROVEMENT ADVISORY COMMITTEE AND PLANNING & ZONING COMMISSION HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a team 1. CALL TO ORDER / ROLL CALL THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING A. Hold a public hearing, consider and file the semi - annual report for October 1, 2017 through March 31, 2018, evaluating the progress of the city on achieving the capital improvements program and identifying any problems in implementing the plans or administering the capital recovery fees. *Tabled at the May 9, 2018 Meetinz* 3. ADJOURNMENT OF THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING 1. CALL TO ORDER / ROLL CALL THE REGULAR PLANNING & ZONING COMMISSION MEETING 2. HEARING OF RESIDENTS This time is set aside for any person who wishes to address the Planning and Zoning Commission. Each person should fill out the Speaker's register prior to the meeting. Presentations should be limited to no more than three (3) minutes. Discussion by the Commission of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. 3. CONSENT AGENDA: A. Minutes for the May 9, 2018 . regular meeting 4. ITEMS FOR INDIVIDUAL CONSIDERATION: A. WA2018 -003 Consider and act upon a request for approval of a waiver regarding on -site sewage facilities for proposed Lots 25 and 26, of the East Central. Village Subdivision Unit 1 B, an approximate 3 acres of land located at 6785 Pfeil Road and 6759 Pfeil Road, City of Schertz, Bexar County. Planning & Zoning May 23, 2018 Page 1 of 2 5. PUBLIC HEARING: The Planning and Zoning Commission will hold a public hearing related to zone change requests and replats within this agenda. The public hearing will be opened to receive a reportfrom staff the applicant, the adjoining property owners affected by the applicant's request, and any other interested persons. Upon completion, the public hearing will be closed. The Commission will discuss and consider the application, and may request additional information from staff or the applicant, if required. After deliberation, the Commission is asked to consider and act upon the following requests and make a recommendation to the City Council if necessary. A. PC201.8 -01.6 Hold a public hearing, consider and act upon a request for approval of a replat of Lot 5, Block 1 of the East Central. Village Unit LB Subdivision in order to create two lots. The project consists of approximately 3 acres of land located at 6785 Pfeil Road and 6759 Pfeil Road, City of Schertz, Bexar County. 6. REQUESTS AND ANNOUNCEMENTS: A. Requests by Commissioners to place items on a future Planning and Zoning Agenda B. Announcements by Commissioners. • City and community events attended and to be attended • Continuing education events attended and to be attended C. Announcements by City Staff. • City and community events attended and to be attended. • September 20, 2017; November 15, 2017; January 1.7, 2018; February 21, 2018, . March 21, 2018 Committee of Committee Advisory Board Meeting Summaries • Monthly Financial Report with administratively approved plats for 1St quarter 2018. • NEW SITE PLAN APPLICATIONS: The following site plan was submitted to the Planning and Zoning Department between May 5, 2018 and May 17, 2018. 1. Fresenius Medical Care Subdivision Lot 1, Block 1 (Located of FM 3009) Site Plan- 1.5 acre Medical. Office CERTIFICATION I, Bryce Cox, Senior Planner, of the City of Schertz, Texas, do hereby certify that the above agenda was posted on the official bulletin boards on this the 18 " day of May, 2018 at 5:00 p.m., which is a place readily accessible to the public at all times and that said notice was posted in accordance with chapter 551, Texas Government Code. BaCe'Caw Bryce Cox, Senior Planner I certify that the attached notice and agenda of items to be considered by the Schertz Planning & Zoning Commission was removed from the official bulletin board on day of , 2018. title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 619 -1030 at least 24 hours in advance of meeting. The Planning and Zoning Commission for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. Planning & Zoning May 23, 2018 Page 2 of 2 PLANNING AND ZONING MINUTES May 9, 2018 The Schertz Planning and Zoning Commission convened on May 9, 2018 at 6:00 p.m. at the Municipal Complex, Council Chambers, 1400 Schertz Parkway Building #4, Schertz, Texas. PLANNING & ZONING COMMISSION Michael Dahle, Chairman Ernie Evans, Vice Chairman Richard Braud Glen Outlaw Ken Greenwald LaDonna Bacon Gordon Rae COMMISSIONERS ABSENT 1. CALL TO ORDER/ROLL CALL: CITY STAFF Lesa Wood, Director of Planning & Community Dev. Tiffany Danhof, Executive Assistant Channary Gould, Planner Emily Grobe, Planner Kathy Woodlee, Engineer Director Daniel Santee, City Attorney I Keller, Kellum Real Estate Farias, Kellum Real Estate Mr. Dahle called the meeting to order at 6:16 "100000110-51- ,111 11- M Jon Sullivan- 513 Triple Crown- Mr. Sullivan indicated that it is National Cycling Month and wanted to bring awareness of the lack of bicycle racks at local businesses in the area. Mr. Sullivan requested that staff look into adding to the Unified Development Code a requirement for bicycle rack parking for future businesses coming into our community. Mr. Sullivan indicated that it would provide added safety and security for the bike owners. Mr. Sullivan described some of the benefits for adding to the UDC bicycle racks as a requirement. 3. CONSENT A A. Minutes for the March 28, 2018 and April25, 2018 regular meeting Mr. Outlaw motioned to approve Consent Agenda. Mr. Greenwald seconded the motion. The vote was 7-0, motion carried. 4. PUBLIC A. PC2016-067 Hold a public hearing, consider and act upon a request for approval of a replat of the Lot 1, Blk I of the Cal Stone Subdivision, and the adjacent unplatted property. The property consists of approximately 5 acres of land and is located at 3581 FM 3009 and 3701 FM 3009, City of Schertz, Guadalupe County, Texas. Minutes Planning and Zoning Commission May 9, 2018 Page 1 of 7 Ms. Grobe gave a presentation on a request for approval of a replat of the Lot 1, Blk 1 of the Cal Stone Subdivision, and the adjacent unplatted property. Ms. Grobe described the general location of the project site. Ms. Grobe indicated that there were two public hearing notices mailed to property owners, no responses were received prior to the public hearing. Ms. Grobe mentioned that TXDOT indicated a maximum of one access point being allowed for both lots. Ms. Grobe indicated the proposed replat is consistent with the applicable requirements, ordinances and regulations, and that staff recommended approval of the replat. Mr. Dahle Opened the Public Hearing at 6:23 p.m. There were no residents who spoke. Mr. Dahle closed the Public Hearing at 6:24 Staff and commissioners had a discuss through, staff explained and provided r presented including identifying the loci both lots. Ms. Grobe confirmed that t described site design requirements th existing lot 2 due to being residentially Mr. Outlaw motioned to 6 -1 with Commissioner i regarding if Green Valley Road will be continuing re clarification regarding features of the plat that was >n of the one egress access allowed from TXDOT for present zoning for lot 2 is remaining unchanged, and involve a masonry wall along the property line of 16 -067. Mr. „Brand seconded the motion. The vote was ay. motion carried. B. ZC2018 -002 Hold a public hearing, consider and make a recommendation to City Council on an amendment of Part 111, Schertz Code of Ordinances, Unified Development Code (UDC), to subsections in Articles 9 and 16 to amend certain” site design standards for public water and wastewater Mrs. Gould gave a presentation on a request to consider and make a recommendation to City Council on an amendment of Part III, Schertz Code of Ordinances, Unified Development Code (UDC), to subsections in Articles 9 and 16 to amend certain site design standards for public water and wastewater facilities. Mrs. Gould indicated that during the last meeting, the commissioners tabled the public hearing ZC2018 -002 so that staff could review UDC Section 21.15.4, Utilities, to determine whether an additional amendment to Section 21.15.4 to allow for wooden utility poles without the current requirement of a waiver being granted by the City Manager. Mrs. Gould indicated that staff has reviewed and evaluated Section 21.15.4 and felt that because of the way the code section is written, any proposed amendment would essentially be amendments that should be evaluated holistically rather than looking at it strictly for public water and wastewater facilities. Mrs. Gould indicated that staff is proposing to proceed with the proposed amendments that were presented during the last Commission meeting without incorporating and bring forward to the commissioners at a later time any proposed amendments to UDC Section 21.15.4 to address utility poles separately. Mr. Greenwald motioned to un -table public hearing item ZC2018 -002 and open it for consideration. Mr. Outlaw seconded the motion. The vote was 7 -0, motion carried. Minutes Planning and Zoning Commission May 9, 2018 Page 2 of 7 Mrs. Gould presented to the commissioners exhibits of existing public water and wastewater facilities and explained how the current UDC requirements versus the proposed amendments would affect the site design for each of these facilities, particularly landscaping and fencing requirements when such facilities are adjacent to residential use or residentially zone property. Mrs. Gould explained to the Commission how steel utility poles are a requirement that was added into the UDC in 2009 and that the waiver provision to UDC Section 21.15.4 was incorporated in 2011 to allow for wooden poles if the City Manager grants a waiver. Mrs. Gould suggested that additional research and evaluation of how to amend UDC Section 21.15.14 would involve outreach to the electricity service providers for input, and looking at the pros and cons of steel poles versus wooden poles. Staff recommended approval to the following Unified Development Code (UDC) Sections: Article 9, Sections; 21.9.5 Exterior Construction and Design Standards, 21.9.7 Landscaping, 21.9.8 Screening and Fencing, and 21.9.9 Tree Preservation and Mitigation; and Article 16 Definitions. Mr. Dahle Opened the Public Hearing Jon Sullivan- 513 Triple Crown - facilities are unsightly. Mr. Dahle closed the Public Hearing at Mr. Dahle opened the discussion with city Mr. Outlaw indicated that he Outlaw indicates indicated that hE started with the distribution stati was a good exar at that time. Mr. not allow a privy and wastewater that his primary water and waste facilities on a c most has been in J the difference between pump stations and the big 8 P.M. staff and commissioners. nk city staff for the proactive positive approach. Mr. -Ints from the Last meeting still stand. Mr. Outlaw photographs that were presented, and Mr. Outlaw J off Live Oak Road. Mr. Outlaw indicated that this a long time, and that he wasn't sure that this exhibit e. Mr. Outlaw explained from his recollection the reasoning for the layout tlaw indicated concern that the city is asking to do things that the city would leveloper to do. Mr. Outlaw indicated that the development for public water ilities should be considered on a case -by -case decision. Mr. Outlaw noted ection to what the city is proposing is a blanket exemption for every pubic ter facility, and Mr. outlaw indicated that city staff should be looking the -by -case basis. Mr. Outlaw commented on the other photographs that depicted the lift station off Covers Cove and IH -35 Frontage Road and the storage tank off Country Club Boulevard. He mentioned that for new proposed facilities, the city would not just look at the building, but the entire lot. For the photographs of existing facilities that was shown to the Commission in staff's presentation, Mr. Outlaw commented on the requirement for opaque fencing around these facilities to screen from public view. Mr. Outlaw noted he has concerns on the proposed exemption to tree mitigation requirements for public water and wastewater facilities. Minutes Planning and Zoning Commission May 9, 2018 Page 3 of 7 Mrs. Gould indicated that regarding fencing requirements, per UDC Section 21.9.8.B, for non- residential uses, opaque fencing is not currently permitted in the front yard and staff's proposed amendment would allow for opaque screening in the front yard for public water and wastewater facilities. Mr. Outlaw had a question regarding the existing fencing between the public safety facilities and across the back of the fire station under the current UDC requirements. Mr. Outlaw referenced the existing chain link fencing with slats. Mrs. Gould replied that the current UDC requirements for fencing prohibits slats in chain link fencing. Mrs. Bacon indicated her agreement for the there are some concerns regarding perception exclusion from the codes, and the city and municipal infrastructure. Mrs. Ba theses helped her understand the cur. integrate our public facilities into our wastewater facilities should be Tooke codes for public water and wastewate Mr. Dahle suggested that requirement for landscapi adjacent to residential use, wall. Mr. Dahle indicated maintain security of the facilities. Mr. security purposes. Mr. Greenwald: mentioned that the need to place water tanks in highs lost part with Mr. Outlaw comments, noted that hat the city is setting a precedent of discretionary eating commitment to compliance with our codes thankful for the photo exhibits and indicated that ities. Mrs.` Bacon indicated that the city should lings. Mr. Bacon indicated that public water and with case -by -case criteria and should not change the :lities. ,ss comments about our current Code s on the inside of the opaque wall when >e on the outside of the required masonry icilities more visually appealing and still 10 focus on shrubs more than trees for of locations for existing facilities is based on the locations. Mr. Greenwald commented about the Mrs. Bacon indicated that her concern is not what is planted on the inside of the public facility, but what is planted on the outside portion of the fence and how we can integrate these sites into the surrounding community. Mrs. Gould clarified that the current UDC requirement is for the landscape buffer to be provided on the interior side of the masonry wall and that city staff is proposing an amendment so that public water and wastewater facilities do not have to provide the landscaping within the mandatory 20 -foot buffer area that is required when non - residential development is adjacent to residential use or residentially zoned property. Mrs. Bacon asked if this will affect the next proposed water and wastewater facility on FM 1518. Mrs. Gould clarified that staff currently has applications for two different facilities but they are not immediately off FM 1518. She mentioned the Corbett Booster Station that is located off Ray Corbett Drive and the south Schertz treatment plant that CCMA proposes off Trainer Hale Road. Minutes Planning and Zoning Commission May 9, 2018 Page 4 of 7 Mr. Dahle asked if the Unified Development Code currently allow for waivers on a case -by- case basis. Mrs. Gould indicated that the Unified Development Code Currently does not have waivers in place and staff is in the process of evaluating how to incorporate a waiver process into the UDC. Staff and the commission had a discussion regarding a waiver process and the responsibility of the Board of Adjustments. Mr. Outlaw indicated that he agrees that the landscape buffer should be revised to the outside of the fence. Mr. Rae had no additional comments for the Mr. Brand asked about the handout missing. some of the pages are Mrs. Gould clarified that some of the pages are missing and that it should have been a two -side handout. Mr. Brand mentioned that for public utility facilities, a majority of the time the city does not get to select the location. He mentioned that these facilities are determined mostly by geography and cost could fluctuate depending on the materials needed to develop the infrastructure. Mr. Brand mentioned that barbed wire fences are to ensure security as a priority. Mrs. Gould gave clarification on the sections that are missing from the packet which is the landscaping portion regarding landscape buffer requirements for non - residential uses and she indicated this was presented at the last meeting and that the proposed amendments have not changed since the last meeting. Mrs. Gould explained this proposal is to exempt public water and waste water' facilities from the planting requirement within the 20 -foot landscape buffer when an eight -foot masonry fence is provided at or near the project boundary. Mrs. Gould indicated the proposed amendments also include exempting public water and wastewater facilities from the parking area landscaping requirements since water and wastewater facilities typically do not generate the need for many parking spaces. Mrs. Gould explained that for public water and wastewater facilities, staff proposes to allow for opaque fencing within the front yard. Mrs. Gould also mentioned that barbed wire fencing is allowed for properties when associated with the keeping of livestock. Staff is proposing to modify the requirement to allow for barbed wire fencing at water and wastewater facilities so long as the fencing is not visible from public rights -of -way. Mr. Dahle asked about the existing facility along Morning Dr. and whether the back portion if that could have barbed wire fence under the proposed UDC amendments. Mrs. Gould indicated no, because if you continue on Morning Dr. barbed wire fencing along the back portion of the facility would still be visible. Mr. Rae indicated that there should be a better way to keep it more aesthetically pleasing regarding the security concern instead of having barbed wire at these facilities. Minutes Planning and Zoning Commission May 9, 2018 Page 5 of 7 The commissioners had some questions on the two or three strand barbed wire fence in -lieu of chain -link fence, strand barbed wire on top of chain -link fence and constantine wire. Mr. Braud indicated that that staff and commissioners need to address to allow chain -link fence with security wire for these facilities. Mrs. Gould noted that staff's current proposed amendment is to allow for barbed wire fencing at public water and wastewater facilities so long as it is not visible from a public right of way. She mentioned that in the past staff had to present these to the Board of Adjustment as a variance. Mrs. Bacon asked the question, is the security cc statement in the Unified Development Code to Gould indicated that this is a TCEQ requirement requirement. She described that the chain link fencing. There was discussion with comm recommendation to city council o and staff o great that staff has to make a blanket >arbed wire fencing on all cases. Mrs. the current code is in conflict with that able the barbed wire fencing on top of and what the repercussions are. should make a Mr. Evans indicated that the commission should consider creating a subcommittee to discuss in further detail the right recommendation for the Commission to make. Mrs. Wood indicated that she was not at the last discussion and listening to this discussion she really has not heard a real consensus from the Planning and Zoning Commission. She indicated that staff needs a little more direction from the commissioners and that we should talk through the issues to provide clearer direction to staff. Mr. Outlaw indicated he agreed with Mrs. Wood with 75 to 80 percent of what is being proposed for recommendation to !City Council. Mr. Outlaw discussed that the landscape buffer on the inside does not make sense, still will debate with interior landscaping of parking areas, and his primary objection to the amendment is the blanket exemption to the tree mitigation section. Outlaw motioned for a recommendation to City Council of disapproval on the public hearing n ZC2018 -002. Mrs. Bacon seconded the motion. The vote was 0 -7 nay, motion did not ry, city staff and commissioners opened for further discussion. Mr. Dahle suggested discussing landscaping issues to come to some consensus and give staff the ability to come up with some new language. Mr. Evans indicated that three of the commissioners should consider creating a subcommittee to meet with city staff to discuss in further detail additional modifications to the proposed UDC amendments. Mr. Dahle indicated that would be appropriate and commissioners do have the ability to form subcommittees just as long as a quorum is not formed. The commissioners agreed to form a subcommittee and Ms. Bacon, Mr. Greenwald, and Mr. Outlaw volunteered to be on the subcommittee. Minutes Planning and Zoning Commission May 9, 2018 Page 6 of 7 Mr. Outlaw motioned to table public hearing item ZC2018 -002 until staff can meet with the subcommittee and bring the language back at the next public hearing meeting. Mr. Greenwald seconded the motion. The vote was 7 -0, motion carried. 5. REQUESTS AND ANNOUNCEMENTS: 6. A. Requests by Commissioners to place items on a future Planning and Zoning Agenda. No commissioners spoke. B. Announcements by Commissioners. • City and community events attended and to be attended • Continuing education events attended and to be attended No commissioners spoke. C. Announcements by City Staff. • City and community events atten, • Written update on Woman Holle • NEW SITE PLAN APPLICAT the Planning and Zoning Departn 1. Wiederstein Ranch Lot 1, Site Plan- 17.44 acre corn Minutes Planning and Zoning Commission May 9, 2018 Page 7 of 7 and to be reek Wastewater Project ": The following site plan was submitted to etween April 19, 2018 and May 4, 2018. c 1 (18658 IH 35N) al retail building new submitted site plan to the MEETING: Recording Secretary, City of Schertz TO: Planning and Zoning Commission 1. . . 17 , W, 11 a tT OTA9Ft774i CASE: WA2018 -003: Waiver — On -Site Sewage Facility associated with PC2018 -016 SUBJECT: Consider and act upon a request for approval of a waiver regarding on -site sewage facilities for proposed Lots 25 and 26, of the East Central Village Subdivision Unit 1 B, an approximate 3 acres of land located at 6785 Pfeil Road and 6759 Pfeil Road, City of Schertz, Bexar County. Owner / Applicant: Patricia Villegas Owner / Applicant: Jose Luis Lopez Engineer: MTR Engineers, LLC — Sam Bledsoe ITEM SUMMARY: The applicant is proposing to plat approximately 3 acres of land into two (2) residential lots. The applicant is seeking approval of a waiver to UDC Sec. 21.15.36 wastewater systems in order to install privately owned On -Site Sewage Facilities (OSSF) on each lot. The subject property currently has one single family residential home on one of the lots proposed, which currently utilizes an on -site sewage facility, and the remainder of the site is undeveloped. The site is zoned Single Family Residential /Agricultural (RA), and is located within the Accident Potential Zone II or APZ II. GENERAL LOCATION AND SITE DESCRIPTION: The subject property is located approximately 2,000 feet south of the intersection of Pfeil Road and Ware Seguin Road. There is an existing single - family residence on a portion of the site. The remainder of the site is undeveloped. PUBLIC IMPROVEMENTS: The applicant is seeking approval of a waiver to not extend and connect to public wastewater. Instead of extending and connecting to the public wastewater system, the applicant is requesting to install a privately owned On -Site Sewage Facility (OSSF) on each of the lots being proposed. OSSF systems are regulated by Bexar County. Where the subject site is located, it is considered a dual service area for sewer, where the City of Schertz is responsible for collection of sanitary sewer and San Antonio River Authority (SARA) treats the sanitary sewer. In accordance with UDC, Article 15 Easements and Utilities, Sec. 21.15.3.6, Wastewater System, all lots, tracts and parcels on which the development is proposed shall be connected to a public wastewater system. Furthermore, the UDC, Article 12 Subdivisions, Sec. 21.12.2.D. requires that all land subdivided or platted shall comply in full with the requirements of this UDC. Based on the requirements of the UDC not connecting to a public wastewater system and installation of OSSF requires a waiver to be granted by the Planning and Zoning Commission as prescribed in Sec. 21 .12.15 Waivers. The UDC authorizes the Planning and Zoning Commission to grant waivers to the provisions in Article 12 when undue hardship will result from requiring strict compliance. STAFF ANALYSIS AND RECOMMENDATION: The applicant is requesting a waiver to the required connection to a public waste water system to allow privately owned on -site sewage facilities. The request for an on -site sewer facility is due to the lengthy distance to the nearest sewer line connection and costs associated with building that line. The closest potential sewer connection to the subject property would be the new Martinez IV Wastewater Treatment Plant. Specifically, the subject property would flow to the proposed Abbott Road Lift Station and then pumped to the treatment plant. The proposed collection lines that would serve this property are scheduled for construction within the 2023- 2037 time frame. Extension of a sewer line to the subject site would require the line to be extended approximately 13,200 linear feet or approximately 2.5 miles along Pfeil Road. The project engineer estimates the in order to construct the main to the proposed lift station would be in excess of $1,000,000.00. This waiver request has been reviewed with no objections by the Public Works, Engineering and Planning Departments. Staff recommends approval of the waiver based on the distance to the nearest available sewer connection. The granting of this waiver will not have a negative impact on existing or proposed municipal infrastructure. Additionally, granting of this waiver will not be detrimental to the public health, safety or welfare, or be injurious to other properties in the area. Planning Department Recommendation X Approve as submitted Approve with conditions* Denial * While the Commission can impose conditions; conditions should only be imposed to meet requirements of the UDC. COMMISSIONERS CRITERIA FOR CONSIDERATION: In considering final action on waivers to the UDC, the Commission should consider the criteria within the UDC: Section 21.12.15 Waivers A. General The Planning and Zoning Commission may authorize waivers from the provisions of this Article when, in its opinion, undue hardship will result from requiring strict compliance. In granting a waiver, the Planning and Zoning Commission shall prescribe only conditions that it deems necessary or desirable to the public interest. In making their findings, the Planning and Zoning Commission shall take into account the nature of the proposed use of the land involved and existing uses of land in the vicinity, the number of persons who will reside or work in the proposed subdivision, and the probable effect of such waivers upon traffic conditions and upon the public health, safety, convenience, and welfare in the vicinity. Waivers shall not be granted unless the Planning and Zoning Commission finds: 1) That the granting of the waiver will not be detrimental to the public health, safety, or welfare, or injurious to other property in the area; and 2) That the granting of the waiver will not have the effect of preventing the orderly subdivision of other land in the area in accordance with the provisions of this UDC. Such findings of the Planning and Zoning Commission, together with the specified facts upon which such findings are based, shall be incorporated into the official minutes of the Planning and Zoning iN Commission meeting at which such waiver is granted. Waivers may be granted only when in harmony with the general purpose and intent of this UDC so that the public health, safety, and welfare may be secured and justice done. B. The Planning and Zoning Commission may establish a time period for execution of each granted waiver. C. Such findings together with the specific facts on which such findings are based shall be incorporated into the official minutes of the Planning and Zoning Commission meeting at which such exception is granted. D. Planning and Zoning Commission shall not authorize a waiver that would constitute a violation of a valid law, ordinance, code or regulation of the City. E. Any decision of the Planning and Zoning Commission regarding waivers to the provisions of this Article may be appealed to the City Council. When considering an appeal, the City Council shall consider the same standards as the Planning and Zoning Commission as outlined above. Attachments: Aerial Map Waiver letter City of Schertz Engineering Department Memo of Support City mfSchertz Planning Department 14O05cheMzParkway Schertz,TX782S4 Attn: Mr. Bryce Cox Re: Request for Private Sewer Waiver G731,67S9,6705 Pfeil Road East Central Village Unit 1B Subdivision Plat The two owners of this property, Ms. Patricia Villegas and Mr. Jose Luis Lopez, are requesting a waiver for the Section 90-78 (a) and (b) of the Code of Ordinances requirement to connect to a public wastewater system as it relates to the referenced subdivision plat. /L All owners or occupants c6 buildings or agents for such owners situated in any section of the city where sanitary sewer facilities now existing, or where they may hereafter exist, and where the property line of the land on which any such building is situated approaches or extends to within 500 feet of a residential structure or, 1,5OO feet ofacommercial business mf such sewer facility, are hereby required to construct or cause to be constructed suitable water closets on their property, and connect the same with the city sewer. It shall be the duty of any such property owner or occupant to keep and maintain such water closets and connections thereof in good working condition and free from any obstruction. B. it shall be unlawful for any person to build or use any permanent privy vault above or below the ground in the city on any lot parcel of land, the property line of which, at any point, extends to within a distance of 500 feet for residential and 1,500 feet for commercial of a city sanitary sewer facility. This property owned by the aforementioned individuals, currently consists of Lot 5, Block 1, East Central Vl||e8e Unit l subdivision. This lot is beinDneo|atted into two lots, one for each owner. Mr. Lopez presently lives on his portion ofthis property ina single family residence with an existing septic system. &1s. Vi||egas plans to build a single family residence on her part of this property when the subdivision replat is approved. This property receives water service from the City of Schertz. This property b located in the San Antonio River Authority service area, particularly in Basin 2, which will be served bv the new Martinez K/VVVVTP. Gravity mains in this basin will flow tu the proposed Abbott Road Lift Station and will then be pumped to the treatment plant. Collection mains in this basin are scheduled for construction within the 2023-2037 time frame. Until then, there are no available mains to economically serve this property. The distance from this site to the proposed Abbott Road Lift Station is over 2.5 miles. The cost to construct a main to the lift station would be in excess of $1,000,000. Since this property has sufficient acreage to support an on-site sewage facility (OSSF) and since the property is served by a public water system, the owners hereby request a waiver to the City's 1277O Cimarron Path, Suite 1O0° San Antonio, TX78249aTBPE F-5297 Ph. 210.69&5051 m Ex. 2lO.6gB.508S requirement that the property be connected to a public sanitary sewer system and be a|kzvved to conatructaprkmte0SSFinconrp|imncevvitb(]ty\CountyandTCEClregu|otions. |f you have any questions or need anything else, please let meknow. Samuel B. Bledsoe, P.E. Senior Project Manager DE VE1,OPMEN,r SE RVICIES TO: Planning and Zoning Commission PREPARED BY: Emily Grobe, Planner I CASE: PC2018 -016 East Central Village Subdivision Unit 1 B Lot 5- Replat SUBJECT: Hold a public hearing, consider and act upon a request for approval of a replat of Lot 5, Block 1 of the East Central Village Unit 1 B Subdivision in order to create two lots. The project consists of approximately 3 acres of land located at 6785 Pfeil Road and 6759 Pfeil Road, City of Schertz, Bexar County. GENERAL INFORMATION: Owner / Applicant: Patricia Villegas Owner / Applicant: Jose Luis Lopez Engineer: MTR Engineers, LLC — Sam Bledsoe APPLICATION SUBMITTAL DATE: March 29, 2018 (Original Application) April 16, 2018 (Revised Submittal) ITEM SUMMARY: The applicant is proposing to replat the existing Lot 5, of the East Central Village Subdivision Unit 1 B, to create a total of two (2) residential lots. The property is currently zoned Single - Family Residential / Agricultural (R -A). The property is located within the Accident Potential Zone 11(APZII). GENERAL LOCATION AND SITE DESCRIPTION: The subject property is located approximately 2,000 feet south of the intersection of Pfeil Road and Ware Seguin Road. There is an existing single - family residence on a portion of the site. The remainder of the site is undeveloped. PUBLIC NOTICE: Texas Local Government Code Section 212.015 requires that a public hearing notice be published and written notice be provided to owners of lots in the original subdivision and that are within 200 feet of the lots to be replatted. The East Central Village Subdivision Unit 1 B, within 200 feet of the lots to be replatted currently consists of ten (10) properties. Ten (10) public hearing notices were mailed to the property owners on April 30, 2018 and the notice was published in the San Antonio Express on May 2, 2018. At the time of this staff report no responses have been received. ACCESS AND CIRCULATION: The two proposed lots are designed to have direct access off Pfeil Road. TREE MITIGATION AND PRESERVATION: The applicant is responsible for complying with the Unified Development Code (UDC), Section 21.9.9 Tree Preservation and Mitigation. The applicant has submitted a tree affidavit which indicates that no damage or destruction to any protected or heritage trees will occur with this plat. PARKS: There is no parkland being proposed with this subdivision. A fee -in lieu of parkland dedication in the amount of $1,000 per dwelling unit for the new lot being created will be due prior to recording of the replat. PUBLIC SERVICES: The site is serviced by City of Schertz for water, City of Schertz and SARA for sewer (dual service area), CPS, Charter Communications, and AT &T. PUBLIC IMPROVEMENTS AND SERVICES: No public infrastructure improvements are required for this subdivision. Water: The site will be serviced through an existing 8" water line that runs along Pfeil Road. Sewer: This site is not currently serviced by a public wastewater system. The applicant is requesting a waiver to allow proposed Lots 25 and 26 to each be served by an on -site sewage facility (OSSF).The existing single family home located on the property utilizes an on -site sewage facility. Drainage: The applicant is responsible for all drainage associated with the subject property, and for compliance with the Storm Water regulations. Engineering Department has reviewed and approved the storm water management plan. Sidewalks Hike and Bike Trails: Sidewalks along Pfeil Road are required and will need to be installed with development of the newly created lots. Road Improvements: No right -of -way dedications or roadway improvements are required. STAFF ANALYSIS AND RECOMMENDATION: The proposed replat is consistent with all applicable zoning requirements for the property, ordinances, and regulations of the City. Staff recommends approval of the replat. Planning Department Recommendation X Approve as submitted Approve with conditions* Denial * While the Commission can impose conditions; conditions should only be imposed to meet requirements of the UDC. COMMISSIONERS CRITERIA FOR CONSIDERATION: The Planning and Zoning Commission shall hold a public hearing in accordance with the Texas Open Meetings Act and section 21.4.4 and is the final approval authority of the proposed replat. In considering final action on a replat, the Commission should consider the criteria within UDC, Section 21 .12.13 E. Attachments: Aerial Map Public Hearing Notice Map Exhibit N SCHHEIMUZ N Q� � 200' Buffer COMMUN��*SERVICE*C�PORit�N[Tf � Parcel Boundaries ✓ E Last Update: April 172018 EAST CENTRAL CI1y 5hk CIS C tll t T yMKIh 619-1184 VILLA E UNIT S M ➢ V W ITh q e mbv n= wn�mo �emm.lnm�m �no���"1mcN�eb�mv moka mn o.e°°°m, naw, am�u =I 0 125 250 500 750 1,000 Feet NOTES: CITY PUBLIC SERNACE NOTES: 1. SET 1/2" IRON RODS WITH AN ORANGE PLASTIC CAP STAMPED "MTR ENG" AT ALL CORNERS UNLESS OTHERWISE 1. THE CITY OF SAN ANTONIO AS A PART OF ITS ELECTRIC AND GAS SYSTEM (CITY PUBLIC SERVICE BOARD) IS NOTED. HEREBY DEDICATED THE EASEMENTS AND RIGHTS-OF-WAY FOR ELECTRIC AND GAS DISTRIBUTION AND SERVICE FACILITIES IN THE AREAS DESIGNATED ON THIS PLAT AS "ELECTRIC EASEMENT", "GAS EASEMENT", "ANCHOR 2. SELLING A PORTION OF THIS ADD11ION BY METES AND BOUNDS IS A VIOLATION OF CITY ORDINANCE AND STATE EASEMENT", "SERVICE EASEMENT", "OVERHANG EASEMENT", "UTILITY EASEMENT" AND "TRANSFORMER EASEMENT" FOR LAW AND IS SUBJECT TO FINES AND WITHHOLDING OF UTILITIES AND PERMITS. THE PURPOSE OF INSTALLING, CONSTRUCTING, RECONSTRUCTING, MAINTAINING, REMOVING, INSPECTING, PATROLLING TI I AND ERECTING POLES, HANGING OR BURYING WIRES, CABLES, CONDUITS, PIPELINES OR TRANSFORMERS, EACH WITH 3. A PORTION OF THIS PLAT IS LOCATED WITHIN THE AIR INSTALLATION COMPA BLE USE ZONE AND ACC DENT ITS NECESSARY APPURTENANCES; TOGETHER WITH THE RIGHT OF INGRESS AND EGRESS OVER GRANTOR'S ADJACENT POTEN nAL ZONE 11. LAND, THE RIGHT TO RELOCATE SAID FACILITIES WITHIN SAID EASEMENT AND RIGHT-OF-WAY AREAS AND THE RIGHT 4. BEARING BASIS-THE BEARINGS SHOWN HEREON ARE BASED ON THE TEXAS STATE COORDINATE SYSTEM SOUTH TO REMOVE FROM SAID LANDS, ALL TREES OR PARTS THEREOF, OR OTHER OBSTRUCTIONS WHICH ENDANGER OR MAY INTERFERE WITH THE EFFICIENCY OF SAID LINES OR APPURTENANCES THERETO. IT IS AGREED AND UNDERSTOOD CENTRAL ZONE, NAD 83. THAT NO BUILDINGS, CONCRETE SLABS OR WALLS WILL BE PLACED WITHIN SAID EASEMENT AREAS. 5. THE LOTS WILL BE SERVED BY A PRIVATELY OWNED ON-SITE SEWAGE FACILITY (OSSF). COUNTY APPROVAL WILL 2. ANY CPS MONETARY LOSS RESULTING FROM MODIFICATIONS REQUIRED OF CPS EQUIPMENT, LOCATED WITHIN SAID BE REQUIRED FOR EACH LOT. EASEMENT, DUE TO GRADE CHANGES OR GROUND ELEVATION ALTERATIONS SHALL BE CHARGED TO THE PERSON OR 6. ALL OPEN SPACE, COMMON AREAS, GREENBELTS, DRAINAGE EASEMENTS OR OTHER AREAS IDENTIFIED AS PRIVATE PERSONS DEEMED RESPONSIBLE FOR SAID GRADE CHANGES OR GROUND ELEVATION ALTERATIONS. SHALL BE THE RESPONSIBILITY OF OWNER OR OWNERS SUCCESSORS AND/OR ASSIGNS PROVIDED SUCH 3. THIS PLAT DOES NOT AMEND, ALTER, RELEASE OR OTHERWISE AFFECT ANY EXISTING ELECTRIC, GAS, WATER, SEWER, SUCCESSOR OR ASSIGN IS APPROVED BY THE CITY. DRAINAGE, TELEPHONE, CABLE EASEMENTS OR ANY OTHER EASEMENTS FOR UTILITIES UNLESS THE CHANCES TO SIT7. THIS LOT TO BE UTILITY SERVICED FROM THE FRONT OF THE LOT ADJACENT TO THE STREET. SUCH EASEMENTS AR DESCRIBED BELOW:. 4. CONCRETE DRIVEWAY APPROACHES ARE ALLOWED WITHIN THE FIVE (5) FOOT WIDE ELECTRIC AND GAS EASEMENT 8. THE TOTAL NUMBER OF BUILDABLE LOTS IS 2. SERVED ONLY BY REAR ELECTRIC GAS FACILITIES. WHEN LOTS ARE LOT UNDERGROUND AND 9. ACCORDING TO FLOOD INSURANCE RATE MAP, PANEL 48029CO455G DATED 9/29/10, THIS SUBDIVISION IS 5. ROOF OVERHANGS ARE ALLOWED WITHIN THE FIVE (5) FOOT WIDE ELECTRIC, GAS, TELEPHONE AND CABLE T.V. LOCATED IN ZONE X AND IS NOT WITHIN THE 100-YEAR FLOODPLAIN. EASEMENTS WHEN ONLY UNDERGROUND ELECTRIC, GAS, TELEPHONE AND CABLE T.V. ARE PROPOSED OR EXISTING G WITHIN THOSE FIVE (5) FOOT WIDE EASEMENTS. SCALE: 1 =100 LOCATION MAP SCALE: 1"= 4 0:01 100 50 0 100 k co 14, 9, /\D 1; 6 c), 10 Ci 0 z�& 0'(;��<Z, o' Qi "o c, Q) V Q lb A c<,�) 0 -A, cb Cj A:/ IN, 9 2)?, 0 u Q11 ;100 %, ��,z q. ­,�, , ,, ,w, 'T '0 or) 0 0-c - A. 161 00, 000 00, -Z C) (:Y Cr -�/ V -/\ A) LEGEND 00, 00. 00, /'z (Z) (b PROPOSED EASEMENT '(10 Q5 0 �O STREET CENTERLINE 0 (Zi � PROPERTY BOUNDARY No (V /�v CO N.C.B. NEW CITY BLOCK Ail R. 0. W. RIGHT OF WAY OFFICIAL PUBLIC RECORDS 0. P. R. B. C. I BEXAR COUNTY TEXAS < k ELECTRIC, GAS, TELEPHONE & py E.G.T.CATV T C-5 CABLE TELEVISION EASEMENT o "43 4Z 00, c,'q - �b j" CO Qi 707, 2 LOTS 1Z k _,:VQ)'4�Z lb' Q-' 10 U0 qT -0 REPLAT AND SUBDIVISION PLAT V 0. 4�1 qc OF R, Q 00n. EAST CENTRAL VILLAGE AN UNIT 1B 3.005 ACRES OF LAND IN N.C.B. 11781, CITY OF SCHERTZ, SCALE: 1 =200 TEXAS, PREVIOUSLY PLATTED AS LOT 5, BLOCK 1, EAST CENTRAL VILLAGE SUBDIVISION, RECORDED IN VOLUME 9400, PAGES 243-248, OFFICIAL PUBLIC RECORDS OF BEXAR 200 100 0 200 COUNTY, TEXAS. 1, THE UNDERSIGNED, CITY ENGINEER OF THE CITY OF SCHERTZ, STATE OF TEXAS) TEXAS HEREBY CERTIFY THAT THIS SUBDIVISION PLAT CONFORMS COUNTY OF BEXAR) TO ALL REQUIREMENTS OF THE SUBDIVISION REGULATION AND THE AREA BEING REPLA17ED CITY AS TO WHICH THIS APPROVAL IS REQUIRED. THE OWNER OF THE LAND SHOWN ON THIS PLAT, IN PERSON OR THROUGH A DULY AUTHORIZED AGENT, DEDICATES TO THE USE OF THE PUBLIC, FOREVER ALL STREETS, THRU PUBLIC HEARING ALLEYS, PARKS, WATERCOURSES, DRAINS, EASEMENTS AND PUBLIC PLACES THEREON SHOWN FOR THE PURPOSE AND CONSIDERATION THEREIN EXPRESSED. THE AREA BEING REPLATTED WAS PREVIOUSLY PLATTED AS LOT 5, BLOCK 1, N.C.B. 11781, AS SHOWN ON PLAT OF EAST CENTRAL VILLAGE SUBDIVISION, AS RECORDED IN --- CITY ENGINEER VOLUME 9400, PAGES 243-248, OF THE OFFICIAL PUBLIC OWNER/DEVELOPER: LOT 26 PATRICIA VILLEGAS RECORDS OF BEXAR COUNTY, TEXAS. 10806 BUCKSKIN SPUR (210) 355-0774 THIS PLAT OF EAST CENTRAL VILLAGE UNIT 1B HAS BEEN SUBMITTED TO AND CONSIDERED BY THE PLANNING & ZONING COMMISSION OF THE CITY OF STATE OF TEXAS) SCHERTZ, AND HEREBY APPROVED BY SUCH COMMISSION. COUNTY OF BEXAR) DATED THIS— DAY OF A.D., 2018. THE OWNER OF THE LAND SHOWN ON THIS PLAT, IN PERSON OR THROUGH A DULY STATE OF TEXAS) COUNTY OF BEXAR) AUTHORIZED AGENT, DEDICATES TO THE USE OF THE PUBLIC, FOREVER ALL STREETS, ALLEYS, PARKS, WATERCOURSES, DRAINS, EASEMENTS AND PUBLIC PLACES BY THEREON SHOWN FOR THE PURPOSE AND CONSIDERATION THEREIN EXPRESSED. BEFORE ME, THE UNDERSIGNED AUTHORITY ON THIS DAY PERSONALLY APPEARED ------------------------ CHAIRPERSON ----------- KNOWN TO ME TO BE THE STATE OF TEXAS) PERSON WHOSE NAME IS SUBSCRIBED TO THE FOREGOING INSTRUMENT, AND COUNTY OF BEXAR) BY ----------- --- ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME FOR THE PURPOSES AND CONSIDERATIONS THEREIN EXPRESSED AND IN THE CAPACITY THEREIN STATED. 1, THE UNDERSIGNED, A LICENSED PROFESSIONAL ENGINEER IN SECRETARY OWNER: LOT 25 JOSE LUIS LOPEZ THE STATE OF TEXAS, HEREBY CERTIFY THAT PROPER ............................ 6785 PFEIL ROAD ENGINEERING CONSIDERATION HAS BEEN GIVEN THIS PLAT. SAMUEL B. BLEDSOE, 1111 GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS DAY OF ................................. (210) 412-4248 ---- ----------- 38820 ----------- --------- ........ LICENSED PROFESSIONAL ENGINEER STATE OF TEXAS) lil�kS/0 AL COUNTY OF BEXAR) STATE OF TEXAS) NOTARY PUBLIC, COUNTY OF BEXAR) BEXAR COUNTY, TEXAS BEFORE ME, THE UNDERSIGNED AUTHORITY ON THIS DAY PERSONALLY APPEARED --- 1, COUNTY CLERK OF SAID COUNTY, MY COMMISSION EXPIRES: DO HEREBY CERTIFY THAT THIS PLAT WAS FILED FOR RECORD IN --------- — - KNOWN TO ME TO BE THE MY OFFICE ON THE— DAY OF A.D. 2018 PERSON WHOSE NAME IS SUBSCRIBED TO THE FOREGOING INSTRUMENT, AND ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME FOR THE PURPOSES AND AT _.M AND DULY RECORDED THE— DAY OF CONSIDERATIONS THEREIN EXPRESSED AND IN THE CAPACITY THEREIN STATED. STATE OF TEXAS) 0 F A.D. 201-8 AT_.M IN THE RECORDS OF COUNTY, Engineers COUNTY OF BEXAR) ...... . IN BOOK VOLUME— PAGE_ IN TESTIMONY WHEREOF GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS DAY OF S T ---- ------ — - Surveyors 1, THE UNDERSIGNED, A PROFESSIONAL LAND SURVEYOR IN THE A� ..-.G WITNESS MY HAND AND OFFICIAL SEAL OF OFFICE, THIS - - ----- DAY STATE OF TEXAS, HEREBY CERTIFY THAT THIS PLAT IS TRUE AND OF— A.D. 201a. Its ------------ --------- Planners CORRECT AND WAS PREPARED FROM AN ACTUAL SURVEY OF THE .... PROPERTY MADE UNDER MY SUPERVISION ON THE GROUND. ............................. COUNTY CLERK COUNTY, TEXAS Moy Tarin Ramirez Engineers., LLC 5 9 5 0 NOTARY PUBLIC, BEXAR COUNTY, TEXAS FIRM TBPE NO. F-5297 & TBPLS NO. 10131500 0 -7 --- 12770 CIMARRON PATH, SUITE 100 TEL: (210) 698-5051 BY. MY COMMISSION EXPIRES: SAN ANTONIO, TEXAS 78249 FAX: (210) 698-5085 REGISTERED PROFESSIONAL LAND SURVEYOR S U P, SHEET 1 September 20, 2017 reports from boards and commissions (Last CCAB meeting August 16, 2017) BOA Board of Adjustments has not met since the last CCAB meeting. Planning and Zoning Commission — August 23, 2017 meeting cancelled and September 13, 2017 At their September 13 meeting the Commission approved a number of plats and replats. They also discussed a number of amendments to the Unified Development Code relating to vesting, boards and commissions, community facility agreements, and notice requirements (zoning signs). TSAC — September 7, 2017 TSAC discussed cars parking along Savannah across from Paschal Elementary School. At an earlier meeting a resident had complained that the cars posed a hazard and conflicted with the bike lane. Staff evaluated the situation and recommended that nothing be done at this time. The parking generally only occurs a limited number of times per year when Paschal has an event, the bike lanes will be evaluated as part of the MPO hike and bike trail grant implementation and road improvements, such as striping a deceleration (right turn lane) at Chapel Hill were not appropriate. Staff will continue to monitor the situation to determine if signage is needed to help discourage parking too close to the intersections. Staff also updated the Commission on the Clemens parking situation and discussed having the police department work with the school district to determine if any adjustments to crossing guard times at some locations is needed. Historic Preservation The SHPC has not met since the last CCAB meeting. Parks and Recreation Advisory Board The Parks and Recreation Advisory Board has not meet since the last CCAB meeting. Library Board — September 11, 2017 The library Board received an update on the City's efforts to prevent students from parking in the library parking lot. It was generally agreed that the efforts to date; police officers in parking lots at key times, additional signage, message from the school to students and crossing guards at lighted crosswalks has helped quite a bit. Concerns were expressed about parents speeding through the parking lot in the afternoon when they were picking up kids who walked over from Clemens. Schertz Economic Development Corporation At the August 24th regular SEDC Board meeting an incentive agreement was approved for Ace Mart Restaurant Supply Company's (Ace Mart) warehouse and distribution operations. Ace Mart provides foodservice and equipment supplies throughout Texas for the restaurant industry. As part of the incentive agreement, Ace Mart will lease the 214,000 square foot facility located at 9850 Doerr Lane, create over $20 million in new taxable property, generate $720,000 in new sales taxes, and create at least 40 full -time jobs in Schertz. In return, Ace Mart will receive a grant for $225,000 plus annual grants worth a portion of personal property taxes paid to the City of Schertz. The SEDC Board approved the incentive agreement because Ace Mart helps create primary jobs. Primary jobs refer to those industries that produce goods and services that are exported outside the region. The creation of primary jobs help infuse new money and demand into the local economy helping to create a market for restaurants, retail and other industries that primarily serve our local community. Committee of Committee Advisory Board Meeting Summary September 19, 2017 Board, Committee, Commission Report /Updates CCAB was provided the summary document that contained the most recent updates /information for each board /commission /committee. CCAB members touched on the highlights from their respective board /commission /committee. City Manager Report City Manager, John Kessel, provided an overview of the status of some key projects, including Fire Station #2, Fire Station #3, Senior Center, Schertz Parkway, Lower Seguin low water crossing, the PCI Seal Coat Projects (Curtis and a portion of Live Oak), and the Budget approval. Recycling Study Executive Director Dudley Wait provided a summary of the UIW Report on recycling and discussed how we may be able to work with Republic going forward. Key points included the once per week pickup vs. twice per week pickup, the city growing to be twice our current size, the higher cost of solid waste vs. recycling ($35 per ton for solid waste vs. $12 per ton for recycling), and how we might transition to a higher diversion rate in order to save rate costs to our citizens. Ultimately we may see a program similar to San Antonio but we are only at the very first steps of the process to understand the best way forward. Procurement Philosophy Discussion Purchasing and HR Director Jessica Kurz provided an overview of the draft Procurement Philosophy. She covered the key concepts of Economy, Effectiveness, and Efficiency, as well as Expertise, Workload Timing, Workload Volume, Scalability, and Mandates. She concluded with information on contract administration and the need for auditing and review for meeting original goals. November 15, 2017 reports from boards and commissions (Last CCAB meeting September 20, 2017) BOA — September 25, 2017 — no meeting in October The Board of Adjustments approved an item to allow barbed wire atop a chain link fence at the wastewater treatment facility. Planning and Zoning Commission — September 27 (October 11 and October 25, 2017 were cancelled) At their September 27 meeting the Commission recommended approval of an amendment to the UDC to require sidewalks be constructed when property is developed along IH 35 and IH 10. This was subsequently approved by Council. TSAC — October 5, 2017 — no meeting held in November TSAC approved a reduced speed limit for the frontage road of IH 35 in the construction zone for FM 1103. They also received updates from staff on the Thoroughfare plan that was recently updated and the status of the trail grant. Historic Preservation — November 2, 2017 The SHPC met on November 2, 2017. They discussed a number of publications — Committee Newsletter, Remembrances Special Edition Articles and the Looking Back feature in Schertz Magazine. They discussed Landmark property designations and reviewed their by -laws. They also discussed the heritage banners, specifically the need to replace old banners. Parks and Recreation Advisory Board — September 25 and October 18 At the September 25 meeting, staff walked the Parks and Recreation Advisory Board through the proposed process to solicit input on the naming of the small park on Schertz Parkway between Jonas Drive and Ashley Park Drive. Staff also discussed how they proposed to update the Parks Master Plan. At the October 18 meeting staff briefed the Board on submittals received for park names and discussed potential trail improvements along Cibolo Creek. Library Board — October 2 and November 2 At their October 2 meeting, the Library Board discussed possible projects and associated costs for the fiscal year. They approved $10,000 for adult and juvenile nonfiction books as both those collections had recently been weeded. At their November 2 meeting the Board reviewed the level of funding in their investment account and how those funds can be accessed. Schertz Economic Development Corporation — October 26, 2017 During the October SEDC Board Meeting staff presented an update on the SEDC Business Retention (BRE) Plan. The plan focuses on small and large Schertz businesses that create jobs that generate new money for our local economy. Over the past year, staff has met with over 40 of these businesses in one -on -one meetings. Additionally, and as part of the BRE plan, the SEDC has held quarterly roundtables for our manufacturing and logistics sectors to help identify and solve issues facing our local businesses. After only one year of having the BRE plan in place, staff has begun to see noticeable results of engagement by our local businesses and a renewed commitment to the City of Schertz. During the meeting staff presented the SEDC Annual Report for the FY 2016 -17 fiscal year which closed on September 30th. The major highlights of the report included all 9 of our incentive agreements were in compliance, our SEDC BRE plan is running on all cylinders, our recruitment efforts are data drive, Schertz is driving the regional industrial market, and the SEDC continues to save money for future projects that will help promote new economic activity for the City of Schertz. Committee of Committee Advisory Board Meeting Summary November 15, 2017 Board, Committee, Commission Report /Updates CCAB was provided the summary document that contained the most recent updates /information for each board /commission /committee. CCAB members touched on the highlights from their respective board /commission /committee. City Manager Report Executive Director, Brian James presented a summary of efforts to date, and a plan going forward, to continue to work with residents of neighborhoods with frequent code enforcement violation issues. Pavement Condition Index John Nowak with the City's Engineering Department provided an overview of the City's Pavement Management Program that springs from the recently completed pavement condition index (PCI). This effort led to the development a list of street repair projects for the next few years. Mr. Nowak provided an update to City Council at their November 28, 2017 meeting. Those interested in this topic are encouraged to watch the council meeting video. A link to the video can be found on the City's website under "Agendas & Minutes" — the presentation begins approximately 17:45 minutes into the agenda. Capital Improvements Projects John Nowak provided an update on the various Capital Improvements Projects that have been undertaken. This is the same presentation provided to City Council at their November 14, 2007 meeting. A link to the video can be found on the City's website under "Agendas & Minutes" —the presentation begins approximately 1:47:30 into the agenda. January 17, 2018 reports from boards and commissions (Last CCAB meeting November 15, 2017) BOA — November 17 and December 18, 2017 The Board of Adjustments did not meet in either November or December as there were no items to consider. Planning and Zoning Commission — November 15, 2017, December 13, 2017 and January 10, 2018 At their November 15, 2017 meeting the Commission approved extensions for two preliminary plats for Homestead to allow the developer more time to get approval of final plats. They also approved an extension to a previously approved replat. Lastly, they discussed creating a subcommittee to review the Commission's bylaws. At their December 13, 2017 meeting the Commission considered two zoning cases and some amendments to the City's Unified Development Code (UDC). One zoning case was to recommend rezoning 27 acres located approximately 1,500 feet northeast of the intersection of IH -10 and FM 1518 to Apartment /Multifamily Residential (R -4). The second zoning case was to recommend rezoning 11 acres generally at the southeast corner of FM 3009 and Wiederstein Road to Neighborhood Services (NS). One amendment to the UDC was to modify the parking requirements for a number of uses. The second change to the UDC was clean -up of some outdated references. At their January 10, 2018 meeting, the Commission considered two zoning cases and some plat related items. The first zoning case that was tabled was to rezone a 1.5 acre site at Fawn Drive and FM 3009 to Neighborhood Services (NS). The other zoning case was for some land recently swapped with the City of Cibolo that needs to be zoned since it is now in the City. The Commission also discussed potential amendments to the tree preservation ordinance. TSAC— December 7, 2017 and January 8, 2018 At the December meeting, TSAC heard a presentation by a representative from the Alamo Area Metropolitan Planning Organization about bike lanes and cyclist safety. At the January meeting TSAC received an update on the Roadway Impact Fee Study, particularly with regard to the adoption of the Land Use Assumptions and Capital Improvements Program (CIP). Historic Preservation — November 2, 2017 The SHPC has not met since the last CCAB meeting. Parks and Recreation Advisory Board — November 27, 2017 (No meeting in December) At their November meeting, the Parks and Recreation Advisory Board offered recommendations on names for the park on Schertz Parkway between Ashley Park Drive and Jonas Drive. City Council subsequently named this park — Mary Whitfield Burkes Park. The Board also discussed their November tour of City parks. Library Board — January 8, 2018 At their January meeting, the Library Board approved $10,000 for a variety of programs including the reading clubs and reading challenge. Schertz Economic Development Corporation — November 16, 2017 During the November SEDC Board Meeting staff presented an update on our workforce development initiatives. Our efforts have focused on the direction that was received from our businesses during our roundtable meetings. The SEDC has partnered with the Schertz - Cibolo- Universal City Independent School and hosted multiple meetings with our local businesses where everyone was able to open discuss ways to partner together and better prepare our students for future employment opportunities. The group also discussed opportunities where our local businesses can help provide opportunities to expose our students to real life work opportunities and conditions. During the meeting, the SEDC Board discuss funding infrastructure opportunities along Main Street. The infrastructure improvements would be made in connection with the City's efforts to improve the area. The Board discussed current challenges for Main Street including parking limitations, floodplain, historic buildings, and other issues. Rather than decide on a specific dollar amount, the Board requested a meeting with the Main Street Committee which occurred in December. The SEDC will use its January meeting to discuss a specific dollar amount that will be contributed for infrastructure improvements. February 21, 2018 reports from boards and commissions (Last CCAB meeting January 17, 2018) BOA — January 22, 2018 The Board of Adjustments did not meet in January as there were no items to consider. Planning and Zoning Commission — January 24, 2018 and February 14, 2018. At their January 24 meeting the Commission approved two plats — one residential and one commercial. They also recommended modifications to the City's Tree Preservation Ordinance to clarify current practice, improve consistency of wording and add flexibility to allow the removal of trees and not charge mitigation fees in certain circumstances — primarily where trees are located in easements and if a site has few trees, the location of which make development very difficult. At their February 14, meeting the Commission approved two plats including a waiver for one plat to allow a septic system. In their role as the Capital Improvements Advisory Commission for impact fees, they recommended roadway impact fee rates. On February 27 staff will make a presentation to City Council on impact fees and the required public hearing is scheduled to occur on March 13. TSAC — February 1, 2018 At the February meeting, TSAC discussed concerns about speeding on Lone Oak and decided to again conduct traffic /speed counts and revisit the issue. The also discussed ongoing issues with parking and congestion on Ashley Oak near FM 3009. It was decided to stripe /sign areas where parking is not allowed. The Commission also discussed the proposed roadway impact fees. Historic Preservation — January 29, 2018 The SHPC discussed the Treasurer's report, Annual Committee Report, the upcoming Committee Newsletter and Remembrances Special Edition, and the Bibliotech — Biblioboard Project in conjunction with Bexar County to post historical information about Schertz online. They also made a recommendation to create another Heritage Neighborhood District for the old Comal Settlement area. Parks and Recreation Advisory Board — January 22, 2018 At their January meeting, the Parks and Recreation Advisory Board discussed sending a questionnaire to residents near Oak Forest Park about renaming the park. The board reviewed a draft of the Parks Program Guide. The board also discussed how to improve communication and cooperation among cities in the area with regard to park facilities. They ultimately decided to have a subcommittee explore the topic. Library Board — February S, 2018 At their February meeting, the Library Board received reports on the Board's finances, library usage and the bookstore. They also discussed how the bookstore could use the Library's credit card machines for library purchases. Schertz Economic Development Corporation — November 16, 2017 During the January 25, 2018 SEDC Board Meeting, City staff presented an overview of the Roadway Impact Fee program. During the presentation, staff showed examples of how commercial development would be affected by the proposed impact fees. Staff also illustrated how Schertz total development fees compare with our neighboring cities. After hearing staff's presentation, the Board expressed concerns on how the proposed fee might negatively impact residential and commercial development since our fees are among the highest; however, the Board understands the need to raise money for future infrastructure. During the meeting staff presented an update mission statement for the SEDC. The new SEDC mission is: The mission of the SEDC is to grow the Schertz economy through Projects. Specifically Projects that focus on Primary Job Creation /Retention and Infrastructure Improvements. The new mission statement will be used to evaluate daily activities and when pursuing economic development projects. Staff presented the quarterly economic & Project update. During the 4th quarter of 2017, Hanson Installations and Dunbar Armored located to Schertz absorbing approximately 45,000 square feet of space. Average industrial asking rates increased $0.04 to $5.61 per square foot. Staff also provided a development update which included over 21 projects which were either under construction or completed during the quarter. Lastly, average wages for Bexar, Comal and Guadalupe County increased 3.1 %, 1.0% and 2.1% respectively. The SEDC postponed its discussion about Main Street until the February meeting. Committee of Committee Advisory Board Meeting Summary February 21, 2018 Mr. James gave City Manager update. Discussed the previous evenings Council on the Go Meeting. Reminded CCAB members to reach out to get folks to vote in the AMPO on -line meeting for the F.M. 1518 Project. Additionally, the newly released State of the City video was shown to the Committee. Police Chief Hansen gave an update on the Marshal program being re- integrated into the PD. He discussed the purpose behind the merger was to increase efficiencies and to focus on increased capabilities for code enforcement. The focus is addressing the concerns in the citizen survey. He talked about all the work in the background and that it is completed. Next he talked about some of the efficiencies like complaints from residential customers that can now have the problem addressed regardless of if it is on public or private property. Corporal Spradling and Code Enforcement Officer Brooks gave an update on the Bandit Signs program that was recently implemented. They discussed how code enforcement was going out on Saturdays now to remove these signs. Year to date in 2018, the signs removed are almost % the amount taken in all of 2017. Discussion was had between the Committee and Code Officers. Currently, this is only applying to signs in the right of way. Also, training is being conducted to help patrol officers locate individuals placing these signs during off hours. Mary Spence gave an update on City Public Events coming up. A new event for 2018 is "Movin' on Main ". It will be held on Sunday, April 8, 2018 from noon to 4:00 PM. It is a partnership with the Schertz Family Y. Main Street will be closed from Schertz Parkway to Aero and FM 1518. It will be to allow folks to walk, ride, skate, board, etc up and down the street. Vendors will be available to encourage folks to get outside and get active. Classes and demonstrations will also be taking place throughout the day. It will be a large variety of events aimed at everyone from young to old. Lauren Schrum followed up to give an update on the Parks Departments plans during "Movin' on Main ". She also gave an update on "Movies in the Park ". The movies will be in a variety of Parks, not just Pickrell. She also talked about other programming they have planned for nature activities, star parties and Music in the Park. March 21, 2018 reports from boards and commissions (Last CCAB meeting February 21, 2018) BOA — February 26, 2018 The Board of Adjustments did not meet in February as there were no items to consider. Planning and Zoning Commission — February 28, 2018 and March 14, 2018. The February 28 meeting was cancelled due to a lack of agenda items. At their March 14 meeting the Commission approved a replat in the Verde Enterprises Business Park. TSAC — March 7, 2018 The March TSAC meeting was cancelled due to a lack of agenda items. Historic Preservation — March 8, 2018 The SHPC recommended approval of a Historic Main Street grant for 533 Main which was subsequently approved by City Council. Parks and Recreation Advisory Board — February 26, 2018 The Parks Board did not have a quorum to allow their February meeting to be held. Library Board — March 1, 2018 At their February meeting, the Library Board received reports on the Board's finances, library usage and the bookstore. Schertz Economic Development Corporation — February 22, 2017 During the February 22, 2018 SEDC Board Meeting, staff provided an update on the Business Retention and Expansion Plan (BRE) and associated company visits and industry roundtables. Through these meetings, staff has been able to hear those issues that are most pressing to Schertz businesses. At the direction of the Schertz manufacturers, staff has been working with the Schertz- Cibolo- Universal City school district to connect the district's Career Technology Education (CTE) efforts with Schertz employers. Staff sought the Board's direction regarding the continued practice of purchasing lots in the Freeway Manor Subdivision pursuant to an authorized Project. The Board asked that the item be postponed, and that Staff take pictures of the property and bring the item back later. Staff provided an update regarding the proposal of a SEDC 20th year anniversary celebration as presented in the FY 2017- 18 SEDC Budget. The Board approved the Independent Auditor's Report for the SEDC Annual Financial Report for the Year Ended September 30, 2017. Staff presented information on the proposed improvements and efforts to help revitalize the Main Street district. The Board decided to wait until the City holds the upcoming Main Street Stakeholder Input Meeting to get more information. Committee of Committees Advisory Board Summary March 21, 2018 Brian James gave the City Manager update. Discussed the upcoming pre- budget retreat Council would be attending on March 23 and pointed out that this retreat is setting the stage as we move into the budget process. Staff will be walking Council through long -term issues /items that the City will be facing. The incident that occurred at the Fed -Ex ground facility was also discussed with kudos going to City Staff on the response, especially the Public Safety departments for the incident response and Public Affairs department for managing the message. Finally, the news of Eric White's passing was shared with the committee members. Melissa Geedman and Devan Flores gave a presentation to the Committee regarding the implementation of the new internal City newsletter, "The Schertz Short ". According to the past two employee engagement surveys, internal communication was an area identified for improvement. This newsletter was created to better engage with employees and to increase internal communications amongst the staff. The goal of the newsletter is to increase communications and provide timely and informative news to all city employees. Emily Grobe gave a presentation to the Committee regarding the Planning and Community website "What's Developing in Schertz ". The goal of this project is to let residents know about new development occurring in Schertz using an interactive map. Once building permits (for commercial sites) or residential plats (for residential sites) are approved, the website is updated to show the upcoming planning projects and more detailed information on them. Bryce Cox gave a presentation to the Committee regarding the Community Development software that was recently approved by Council. This software will help those applying for permits navigate what can be a complicated and confusing process. Once implemented, the software will: provide clarification and ease in the development process, provide convenience to the customer, provide an automated and centralized data source, provide code enforcement improvements, and improve overall customer service and timelines. It is anticipated that the go -live date for this will be in the spring of 2019. Brian James spoke on the status of the Roadway Impact Fees. Council approved the first reading of the ordinance for adoption of roadway impact fees. Council went with the recommendation that came out of the Capital Improvements Advisory Committee. The second reading for this will be at the March 27 City Council meeting and will be final once Council votes on it. April 18, 2018 Reports from Boards and Commissions BOA — March 26, 2018 The Board of Adjustments did not meet in March as there were no items to consider. Planning and Zoning Commission — March 28, 2018 and April 11, 2018 (Cancelled). At their March 28 meeting, the Commission approved a number of plats. Additionally they discussed recommending that City Council consider City initiated zoning cases in areas where the current zoning is not consistent with the Future Land Use Plan. As part of that discussion staff noted that it might be more beneficial to have staff continue to focus on updating the Unified Development Code (UDC) in light of the relatively small amount of land that was likely to actually develop in a manner at odds with the City's Future Land Use Plan. The Commission also discussed the need to update the Future Land Use Plan. The Commission will potentially revisit this issue in the future. The April 11 meeting was cancelled due to a lack of agenda items. TSAC — April 5, 2018 The Commission discussed recent complaints about parking on Westchester Drive. The street is wide enough to accommodate parking on one side (as is currently the case) and that having cars parked on one side serves to slow down traffic (as wider road sections can encourage speeding). The problem seems to be people crossing Westchester mid -block after they park their cars. The ultimate solution is to provide sidewalks along that side of Westchester to allow people who park on the street the ability to use the sidewalk to get to Elbel. TSAC also discussed challenges for pedestrians trying to cross Borgfeld Road at Dietz Road after the recent improvements. Staff is researching the cost of modifying the signal, curbs and sidewalks to improve the situation. Staff also discussed adding bike lanes on both sides of Fairlawn Avenue and Belmont Parkway to provide safer bike access and to slow vehicle traffic on both roads where speeding has been a concern. These improvements are not currently budgeted and would need to be considered as part of the upcoming budget. Historic Preservation — March 8, 2018 The SHPC has not met since the last CCAB meeting. Parks and Recreation Advisory Board — March 26, 2018 The Parks Board reviewed the new Parks Program Guide that was distributed with the most recent issue of Schertz Magazine. The board also discussed holding a regional parks board workshop as a way to improve communication and coordination amongst communities in the area, particularly as it relates to hike and bike trail networks and connectivity. A subcommittee of the board is going to continue focusing on this concept. The board also discussed a petition from residents near Forrest Ridge Park for improvements to their park. After discussing the matter, the board felt that in light of easements encumbering the park and higher funding priorities, they were not inclined to support recommending providing these requested additional improvements, but wanted to review the list of park funding priorities before making a final decision. Library Board —April 1, 2018 At their April meeting, the Library Board received reports on the board's finances, library usage and the bookstore. They also discussed bringing soup for the Library staff during Library Appreciation week. Schertz Economic Development Corporation — March 22, 2017 The SEDC Board has worked over the last seven years to build a reserve fund so that all economic development incentives could be funded through the SEDC thereby freeing up the City's general fund for other purposes. The SEDC currently has $15 million that the SEDC Board has planned for company direct incentives and infrastructure improvements. Staff presented an update on the annual certification for companies with active incentive agreements. Currently the SEDC and City have incentive agreements with nine companies, seven of which were required to report their compliance to their agreements for the 2017 calendar year. Each of these companies reported, and were found by the SEDC staff to be in compliance with their agreement except Amazon whose certification report is not due until April. Staff presented an update on the recruitment efforts by the SEDC. Staff continues to implement the recruitment strategy which involves digital marketing campaigns to potential companies and recruitment trips to strategic events and regions to meet with companies and consultants. Over the past quarter, the SEDC's website activity remained consistent from the previous quarter. Staff has begun rolling out blog posts that will be used to increase website engagement. Additionally, staff executed an aggressive recruitment trip schedule which included seven events. The SEDC Board deliberated regarding the future purchase of property located within the Freeway Manor Subdivision and allocating funds to the upcoming budget to purchase the lots as they became available. The property is located off Interstate 35 between FM 2252 and FM 1103 near the Belmont Subdivision. The subdivision is 66.9 acres and consists of 247 parcels, of which the City currently owns 51. After discussion relating to potential Projects that the SEDC is authorized to fund, the SEDC Board decided that it would be more appropriate for the City to focus on this redevelopment effort and for the SEDC to continue to focus on its mission of attracting /retaining primary jobs and infrastructure improvements. The Board discussed three Projects in closed session, no action was taken. Committee of Committees Advisory Board Summary CCAB Notes 04/18/18: Mr. James gave the City Manager update. He spoke about some new things staff is doing this year. Examples include the Parks and Rec Guide, the Movin' on Main event, and the upcoming Shred Day event. Now that some of these have taken place, it will allow for discussions on funding to expand, improve or reach a wider audience on several of these new items. Staff also had a preliminary budget retreat with City Council since the last CCAB meeting. This year past budget year, staff went deeper into items requested by various City departments and showed and discussed with Council items that fell below the "cut line ", those items for which funding was not available. At the budget retreat staff went into great detail on areas needing recurring funding such as parks, sidewalks and facilities maintenance. Jon Harshman, Director of Fleet and Facilities Services and Todd Buckingham, the recently hired Facilities Manager, spoke about City facilities and their efforts to develop a regular building maintenance program. Jon reviewed several in- progress facility repairs including several high priority projects — the Recreation Center restrooms, Fire Station #2 leaks, Pickrell Park Pool electrical work, etc. Mr. Buckingham discussed the effort to evaluate all the City's facilities and develop long term plans for maintenance and repairs. Next meeting agenda topics: Ways to increase the number of folks volunteering for open positions on Boards and Commissions and how to attract folks to volunteer service. Additionally the need to review what each Board or Commission is tasked with doing, and considering whether the role of each needs to expand, contract, or change and the need to ensure staff supports each board /commission in focusing on its mission.