05-08-2018 MinutesMINUTES
REGULAR MEETING
May 8, 2018
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May 8,
2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Pro -Tern David Scagliola
Councilmember Scott Larson
Councilmember Angelina Kiser
Staff Present:
Executive Director Dudley Wait
City Attorney Dan Santee
Absent:
Mayor Michael Carpenter
Councilmember Mark Davis
Councilmember Ralph Gutierrez
Councilmember Cedric Edwards
Councilmember Bert Crawford
Acting City Manager Brian James
Assistant to the City Manager Sarah Gonzalez
City Secretary Brenda Dennis
Call to Order — City Council Regular Session
Mayor Pro -Tem Scagliola called the regular meeting to order at 6:01 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of
Texas. (Councilmember Ralph Gutierrez)
Presentation
Proclamation recognizing Police Week. (Mayor Pro-Tern Scagliola)
Mayor Pro -Tem Scagliola read the proclamation recognizing Police Week and
congratulated city staff members on the great job they are continuing to do.
Presentation regarding the Hal Baldwin Scholarship Award Recommendations.
(B. James /S. Gonzalez)
Mayor Pro -Tem Scagliola recognized Assistant to the City Manager Sarah Gonzalez who
provided information regarding the number of applicants for the scholarship. Ms. Gonzalez
stated that the winner will be awarded the scholarship at the May 22, 2018 meeting. Ms.
Gonzalez recognized the Hal Baldwin Scholarship Committee members present.
Ms. Susan Beck came forward thanking the city for the continued opportunity to provide a
scholarship in her father's name. She stated the applications were very impressive and she
announced that the committee's recommendation is to award a scholarship in the amount of
$5,000 to Miss Sharlee Krkosa a senior at Randolph High School.
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City Events and Announcements
• Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)
Mayor Carpenter recognized Executive Director Dudley Wait who provided the following
announcements:
Wednesday, May 9th
San Antonio Manufacturing Association's Annual Trade Show, 10:00 am — 4:00 pm
Freeman Coliseum Exposition Hall - Contact EDC to secure your tickets.
Thursday, May 10'
Northeast Partnership Meeting 11:30 am, Olympia Hills Golf and Conference Center
Saturday, May 12'
Spring Bird Expo 9:00 am — 5:00 pm
Civic Center - The Alamo Exhibition Bird Club will hold their annual Spring Bird Expo.
Admission is $5. For more information, go to aebc.org
Tuesday, May 15, 2018 — No Council Meeting
Saturday, May 19"
EMS Golf Tournament 2018 1:30 pm, Olympia Hills Golf Club - Registration begins at
12:00 pm - $360 per team or $90 per person - Contact EMS X1400
Monday, May 21St
Monthly Chamber Mixer 5:30 pm
FM 3009 Restaurant
Tuesday, May 22nd
Cardiac Saves Night
City Council Meeting 6:00 pm
Council Chambers
Announcements and recognitions by the Acting City Manager (B. James)
Mr. James reminded Council that in their packets are updates regarding the EMS fees, large
repairs /CIP Projects, and an update regarding staff seeking proposals for Employee
Benefits Brokerage Service.
Announcements and recognitions by the Mayor (M. Carpenter)
No announcements were provided.
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Hearing of Residents
Mayor Carpenter recognized the following individuals who spoke:
® Mr. Brent Bolter, 2633 Clover Brook Lane, who spoke regarding the need to improve the
roads at Wiederstein, I -35 and FM 1103 and to engage Council moving forward to continue
to work together with the City of Cibolo.
® Mr. Preston Granger, 137 Thomas Edison Drive, who spoke on the possibility of re- zoning
a residential property, 513 Exchange, to commercial property. Mayor Pro -Tem Scagliola
directed Mr. Granger to speak to Planning and Community Development Director Lesa
Wood.
® Ms. Penny Jennings, 2501 Hourless Oaks, who also addressed Council regarding
Wiederstein, I -35 and Old Wiederstein road repair needs and a possible signal light at
Wiederstein and Old Wiederstein. She also echoed the comments of Mr. Bolter to work
together with the City of Cibolo and encouraged it.
® Mr. Grumpy Azzoz, 528 Wayward Pass, who addressed Council regarding the EVO project
and the need to work with the City of Cibolo and to also address some road issues. He
stated it is time to get along with Cibolo and reach out to them.
Mr. Azzoz also addressed the Meet the Candidates event and the need for it to be revised
and allow candidates to address questions from the audience instead of chosen questions.
He stated we need to hold our own; change is needed to be more transparent.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes — Consideration and/or action regarding the approval of the minutes of the
Regular meeting of May 1, 2018. (B. James/B. Dennis)
2. Ordinance No. 18 -T -15 - Consideration and/or action approving an Ordinance by the City
Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2017-
2018 budget to recognize additional Library donations, to transfer funds from the Library
Board to the Library Personnel Budget and authorize a temporary summer employee, to
increase the budget for the temporary sewer treatment plant expansion, and to increase the
budget for 3rd party inspection services; repealing all ordinances or parts of ordinances in
conflict with the ordinance; and providing an effective date. Final Reading (B. James /J.
Walters)
The following was read into record:
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3. Resolution No. 18 -R -54 — Consideration and/or action approving a Resolution authorizing
the Acting _City Manager to enter into an Interlocal Agreement with the Comal County
District Attorney in reference to the disposition of seized property and contraband. (D.
Wait/M. Hansen)
The following was read into record:
RESOLUTION NO. 18 -R -54
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN
INTERLOCAL AGREEMENT WITH THE COMAL COUNTY DISTRICT
ATTORNEY, AND OTHER MATTERS IN CONNECTION THEREWITH
4. Resolution No. 18 -R -55 — Consideration and/or action approving a Resolution for
authorizing a Community Development Block Grant Program Cooperative Agreement with
Bexar County. (B. James /S. Gonzalez)
The following was read into record:
RESOLUTION NO. 18 -R -55
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
COOPERATIVE AGREEMENT WITH BEXAR COUNTY, TEXAS AND OTHER
MATTERS IN CONNECTION THEREWITH
5. Resolution No. 18 -R -38 - Consideration and/or action approving a Resolution authorizing
the Acting City Manager to allow Cibolo Creek Municipal Authority (CCMA) to perform
the site preparation and installation of a leased pre - packaged sewer treatment plant to
expand waste water treatment capacity at the Woman Hollering Treatment Plant. (D. Wait)
The following was read into record:
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6. Resolution No. 18 -R -56 — Consideration and/or action approving a Resolution releasing
and terminating a sanitary sewer easement on Lot 2, Block 11 of the Verde Enterprise
Business Park, Unit 14A Subdivision. (B. James. K. Woodlee)
The following was read into record:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
RELEASING AND TERMINATING A SANITARY SEWER EASEMENT ON LOT
2, BLOCK 11 OF THE VERDE ENTERPRISE BUSINESS PARK UNIT 14 -A
SUBDIVISION; AND OTHERS MATTERS IN CONNECTION THEREWITH
Mayor Pro -Tem Scagliola recognized Councilmember Crawford who moved seconded by
Councilmember Kiser to approve the consent agenda items 1 through 6. The vote was
unanimous with Mayor Pro -Tem Scagliola, Councilmembers Gutierrez, Edwards,
Kiser and Crawford voting for and no one voting no. Councilmembers Larson and
Davis were absent. Motion Passed.
Councilmember Larson arrived at 6:35 p.m.
Mayor Pro -Tem Scagliola recognized Councilmember Edwards who asked for a point of privilege
and addressed comments from Mr. Bolter. Councilmember Edwards stated that we are definitely
open to talking to the City of Cibolo. In our community we are certainly open to talking to all of
our neighbors. We realize that we need to get things done and get the biggest bang for our buck
for all of our citizens. What he is saying, and this is a matter of record, he would encourage the
Cibolo City Council and the Mayor to reach out to us; this is a great idea and we have been doing
this for years and he doesn't see a reason for it to stop now. We all have something to gain in
working together and we all have something to lose if we are not working together. We have
worked so well in the past and it is important to go forward. Our residents are demanding it and
the bottom line is, it is an efficient way of spending the taxpayer's dollars.
Mayor Pro -Tem Scagliola recognized Councilmember Crawford who stated that he has also
spoken to Mr. James (Schertz Acting City Manager) and Mr. Herrera ( Cibolo City Manager) and
others about Wiederstein Road and Old Wiederstein Road for the last year. It takes money and
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time and he stated that he is happy to speak to Mr. Bolter on these conversations. Councilmember
Crawford stated that staff has been working on this, but it doesn't always get publicized.
Roll Cali Vote Confirmation
City Secretary Brenda Dennis provided the roll call vote for Items 1 -6.
Mayor Pro -Tem Scagliola stated that he normally doesn't like to interrupt the meeting into closed
session in the middle of the meeting and was wondering if they should postpone it as we are two
councilmembers shy this evening. _
Mayor Pro -Tem Scagliola recognized Councilmember Edwards who asked with some professional
courtesy or any leeway to do the requests and announcements then go into the closed session if his
colleagues would be okay with that. Mayor Pro -Tem Scagliola concurred.
Mayor Pro -T'em Scagliola moved to the workshop section of'the agenda.
Workshop
® _ Discussion regarding short term space needs. (D. Wait/J. Harshman/T. Buckingham)
Executive Director Dudley Wait provided a PowerPoint presentation regarding this topic.
He provided various reasons for the need to create more short-term facility space for staff
and equipment. Some suggestions included using the Council Chambers more often,
utilizing 27 Commercial Place and 11 Commercial Place as well as partnering with
Guadalupe County on the future remodel of the old Riedel Furniture building on FM 78.
He provided information on what remodeling features and funding would be needed for all
those buildings. This plan would allow for more space for various departments such as
Engineering, Public Works, Fleet Services, Court, and Parks. A second option/idea for the
Riedel Building would be to partner with the City of Ciboio and Guadalupe County
regarding establishing a joint -use Emergency Operations Center (EOC). Mr. Wait and
Acting City Manager Brian James addressed questions and comments from Council.
• Discussion regarding updated and new HR Policies and Guidelines. (D. Wait/J. Kurz)
HR Director Jessica Kurz provided a PowerPoint presentation on the main topics of
discussion and addressed comments and questions from Councilmembers afterwards.
The presentation covered several current City polices that staff is reviewing such as those
related to employee resignations, filling position vacancies and promotions. Other related
topics include the determination of salaries and the use of terminal leave (final leave
consisting of accumulated vacation leave requested to be used by an employee just prior to
separation from the City). The presentation included outlines of the current city policies,
problem definitions, benchmarking and some key decision points to discuss with Council.
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The main proposed policies were in regard to Separation, Salary Determination, and
Position Vacancies. As staff continues to work through some drafts of the new /revised
policies, they will come forward to Council once again for more feedback and direction.
Mayor Pro -Tem Scagliola recognized some distinguished visitors in the audience, Guadalupe
County Commissioners Jim Wolverton and Judy Cope.
® Worksession Discussion on Anticipated Bond Issuance. (B. James /J. Walters)
Finance Director James Walters provided a PowerPoint presentation regarding projects
funded through recent debt issuances which include roadway rehabilitation projects,
Schertz Parkway improvements, park maintenance, trail improvements, Recreation Center
window replacements, the Senior Center remodel, Fire Station 2 repairs, etc.
Some staff recommendations for the 2018 bond issuance include more roadway
rehabilitation projects, parks maintenance, pool repairs, Recreation Center bathroom
reconstruction, multiple building repairs, Fleet Facility remodel, etc. The 2018 issuance
would also include water and sewer fund debt.
The City can issue two main types of bonds, General Obligation (GO) or Certificates of
Obligation (CO). CO bonds can be issued faster and cheaper since they don't have to wait
for or fund an election. All bonds in the next issuance are CO bonds. Staff is anticipating
bringing the notice for Council approval on May 22 and the sale of debt would be mid -July.
Funds would be received in early August.
Mr. Walters and Acting City Manager Brian James addressed questions and comments
from Council.
Closed Session
7. City Council will meet in closed session under section 551.074 of the Texas Government
Code, Personnel Matters to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of the City Manager.
Mayor Pro -Tem Scagliola convened into closed session at 8:12 p.m.
Reconvene into Regular Session
Mayor Pro -Tem Scagliola reconvened into regular session at 8:44 p.m.
7a. Take any action based on discussions held in closed session under Agenda Item 7.
No action taken.
Requests and Announcements
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® Announcements by the Acting City Manager.
No further announcements were provided.
® Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
Mayor Pro -Tem Scagliola recognized Councilmember Edwards who stated this is not an
item on the agenda, but he wanted an update on Live Oak Road; he stated he would get
with Mr. James on his request.
® Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor Pro -Tem Scagliola recognized Councilmember Gutierrez who stated the 2nd City of
Schertz Shred Day was a success and thanked all staff involved. He stated that the music in
the park event was also a success and thanked everyone involved in it; it was a great event.
Mayor Pro -Tem Scagliola recognized Councilmember Edwards who thanked everyone
involved in the 2nd City of Schertz Shred day event. He stated the location was great.
Mayor Pro -Tem Scagliola recognized Councihnember Kiser who thanked everyone for the
success of the Sweetheart Coronation. Councilmember Kiser congratulated Miss Schertz,
Halle Klinge, Miss Jubilee, Brigid Krbec, Miss Friendly City, Megan Moral and
Miss Sunshine, Olivia Coats.
Mayor Pro -Tem Scagliola recognized Councilmember Crawford who also commented on
the success of the Sweetheart Coronation and the 2nd City of Schertz Shred day event.
Mayor Pro -Tem Scagliola stated the Sweetheart Court Coronation was a great event,
thanking everyone involved in its success. He also thanked city staff for their involvement
in the 2nd City of Schertz Shred day event.
8. Information available in City Council Packets - NO DISCUSSION TO OCCUR
® Update regarding EMS Fees. (D. Wait/J. Mabbitt)
Update regarding large repairs /CIP Projects. (D. Wait/J. Harshman/T. Buckingham)
® Update regarding seeking proposals for Employee Benefit Brokerage Services.
(D. Wait/J. Kurz)
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Adi ournment
As there was no further business, Mayor Pro -Tem
7 AT
Br a Dennis, City Secretary
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ourned the meeting at 8:51 p.m.
David
Pro -Tem