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05-22-2018 MinutesMINUTES REGULAR MEETING May 22, 2018 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May 22, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Dudley Wait City Attorney Dan Santee Mayor Pro -Tem David Scagliola Councilmember Ralph Gutierrez Councilmember Cedric Edwards Councilmember Bert Crawford Acting City Manager Brian James Assistant to the City Manager Sarah Gonzalez City Secretary Brenda Dennis Call to Order — City Council Regular Session Mayor Carpenter called the regular meeting to order at 6:01 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. ( Councilmember Scott Larson) Recognition and Presentation ® Introduction of the Student Mayors and Student Councilmembers for the Day. (Mayor /Council/Executive Management) - Student Mayors — Dobie Jr. High, 8'h Grade Jordan Collins and Corbett Jr. High, 8"' Grade Emma Inselman - Student Councilmembers — Dobie Jr. High, 76 Grade Rebecca Schwabe and Corbett Jr. High, 7t' Grade Shannon Quinn Mayor Carpenter recognized City Secretary Brenda Dennis who stated this is the third year this program has been in place in conjunction with the school district introducing city government with our 7"' and 8t' grade students. She asked each student to introduce themselves and briefly explain to the audience what they learned from the experience. Each student shared their experience and what they had learned. Mayor Carpenter and City Secretary Brenda Dennis presented certificates and plaques to each student in recognition of their participation. Ms. Dennis also thanked the members of Council, Executive Management and Fire Chief Kade Long for their participation today. Mayor Carpenter recognized and introduced Mr. Robert Westbrook, President of the SCUCISD School Board who was present this evening. Mayor and Council thanked him for joining us. 05 -22 -2018 Minutes Page - 1 - W� i y< A. Resolution 18 -R -57 — Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas approving the 2018 Recipient of the Hal.Baldwin Scholarship. (B. James /S. Gonzalez) The following was read into record: Assistant to the City Manager Sarah Gonzalez invited Mayor Carpenter, members from the Hal Baldwin Scholarship Committee and Sharlee Krkosa to come forward for the presentation. Members from the Committee present were Mr. Bill Baldwin, Mayor Pro- Tem Scagliola and Councilmember Bert Crawford. Ms. Gonzalez introduced Miss Krkosa stating she is a senior at Randolph High School and will attend the University of the Incarnate Word in the fall. She will major in education and focus on child development, sociology and psychology with her ultimate goal of becoming a teacher. She stated in her application that she chose this career path because she knows that she can be a positive influence and role model to students. One of the questions on the application was: `What does public service mean to your Ms. Krkosa answered stating public service is doing what one can do to help make other people's lives better. Public service involves using one's gifts and abilities to make the community a better place in which to live. Ms. Gonzalez invited Mr. Bill Baldwin, Hal Baldwin's grandson, who provided comments from the committee and congratulated Ms. Krkosa. Mayor Carpenter and members of the committee .presented Ms. Krkosa with a check in the amount of $5,000. B. Introduction of the FY2018 -19 Sweetheart Court Ambassadors. (S. Gonzalez/L. Klepper/M. Spence) Mayor Carpenter recognized Events Manager Mary Spence who provided background information on the recent Sweetheart Coronation. Ms. Spence introduced the 2018 -19 Sweetheart Court Ambassadors: Miss Schertz, Halle Klinge, Miss Jubilee, Brigid Krbec, Miss Friendly City, Megan Morales and Miss Sunshine, Olivia Coats. Miss Schertz, Halle Klinge, spoke regarding her gratitude for the opportunity to serve and take on this role as an ambassador; she thanked everyone involved for this opportunity. She is hoping to make many positive changes and bring new projects to the city. Miss Schertz provided some information on a few of the projects she will be working on throughout the year. Miss Schertz Halle Klinge also thanked everyone. Mayor and Council congratulated each of the members of the Sweetheart Court. 05 -22 -2018 Minutes Page - 2 - C. Presentation by the EMS Department regarding Cardiac Arrest Survivors. (D. Wait/J. Mabbitt) Mayor Carpenter recognized EMS Director Jason Mabbitt who stated that the message this week, EMS Week, is "Stronger Together ". EMS week is not just about EMS; it is about dispatchers, police officers, the fire department and medical directors who allow us to work under their medical license and of course our ambulance crews. Mr. Mabbitt invited EMS Medical Director Dr. Butter and Mike Shown to join him. Mr. Mabbitt recognized the following by providing a brief Power Point presentation regarding the following cases: ® April 28, 2017 — 31 y/o male, cardiac arrest - Bracken Fire Fighters Mike Garcia, Jacob Hillhouse, Bucky Howeth and Tyler Mead were on the scene first and immediately started CPR. Schertz medical crew were Brandon Hill and Dudley Wait. ® September 13, 2017 — 51 y/o male, cardiac arrest — Schertz Fire Fighters Todd Warner, Jimmy Corrales, Dane Anderson, Alex Armstrong and Schertz medical crew members Brandon Hill, Cody Doane and Jason Burch. ® December 22, 2017 — 53 y/o female, cardiac arrest - Cibolo Fire Fighters Scott Lee, Jacob Hillhouse, Logan Boggs. Schertz medical crew were Jose Hernandez, Jeff Vaughn, and Jason Mabbitt. ® January 14, 2018 — 19 y/o male, cardiac arrest — Selma Police Officers James Graham and Christopher Taranova. Selma Fire Fighters Mario Troncoso, Wayne Donovan, Scott Rife, Shaun Schroeder, Chris Stout, and Jeremy Feuge. Schertz medical crew were Hector Gonzales and Chris Otte. Special Recognition: ® 19 y/o male, Superior Vena Cava & Right Atrium Defect — Schertz Paramedic David Retano for recognizing a heart defect from a student's EKG. D. Proclamation recognizing National EMS Week. (Mayor /J. Mabbitt) Mayor Carpenter read the proclamation recognizing EMS Week and presented it to EMS Director Jason Mabbitt and thanked him and his staff for their continuous outstanding and dedicated service to the city and all the surrounding area cities that they serve. Announcements and recognitions by the Mayor (M. Carpenter) Mayor Carpenter asked The Chamber President Maggie Titterington to come forward with an announcement she had to make on behalf of The Chamber which directly involves the city. She stated they had their bowl -a -thon and sold raffle tickets in an effort to raise $5,000 for the Schertz Fire Rescue. They successfully raised the $5,000 and happily presented the funds to the Fire Department staff present. Fire Chief Kade Long stated The Chamber has been helping them raise money for the purchase of a rescue boat, trailer and motor. 05 722 -2018 Minutes Page - 3 - City Events and Announcements ® Announcements of upcoming City Events (B. James/D. Wait /S. Gonzalez) Mayor Carpenter recognized Assistant to the City Manager Sarah Gonzalez who provided the following announcements: Thursday, May 24' Cibolo Valley Local Government Corporation (CVLGQ Board Meeting 5:30 pm Special Joint Workshop 6:30 pm City of Cibolo -200 S. Main Street Monday, May 281 City Offices Closed in Observance of Memorial Day Memorial Day Ceremony 9:00 am Veterans Memorial Plaza Hosted by VFW Post 8315 Thursday, May 31St Re -Grand Opening — Brighter Futures Learning Center 5:30 pm 1213 Borgfeld Road, Schertz Saturday, June 2na Nature Discovery Series — Discover a Bin's Life 10:00 am Crescent Bend Nature Park Pre - registration is required X 1850 Star Party 8:30 pm —11:00 pm Crescent Bend Nature Park Tuesday, June 51 City Council Meeting 6:00 pm Council Chambers Announcements and recognitions by the Acting City Manager (B. James) Mayor Carpenter recognized Acting City Manager Brian James who recognized Plans Examiner staff member Ronald (Will) Dalrymple in the Inspections Department who has passed a number of examinations for different certifications. A few weeks ago, he passed another one which is for his Commercial Mechanical Inspector Exam. In the Parks Department staffer Israel Segura was at Ashly Park just to get some information to file a police report on a vandalized trash container. However, while he was 05 -22 -2018 Minutes Page - 4 - out there a couple of school buses drove up with a lot of elementary children on board. He immediately set to work to ensure the park restrooms had plenty of paper towels, tissue, etc. and that they were fully stocked to handle the unexpected large crowd of visitors. He wanted to remind anyone viewing this council meeting video later that staff prepared several written updates for Council, two of which relate to EDC. One is their 2018 first quarter report and the second one is the overview of the payment for Amazon.com for their incentive. Another one is a parks event (thanks to all members of the Parks team, Lauren and Sandy) as well as Public Works staffers doing an asphalt job in a cul- de -sac out at Crescent Bend. Lastly, kudos to our whole Public Works team on the job that was done on the Arroyo Verde road repair. Hearing of Residents No one spoke at this time. Mayor Carpenter moved to agenda item 6. Discussion and Action Items 6. Resolution No. 18 -R -60 — Consideration and/or action approving a Resolution by the City Council of the City of Schertz Texas authorizing and approving publication of Notice of Intention to issue Certificates of Obligation; complying with the requirements contained in Securities and Exchange Commission Rule 15c2 -12; and providing an effective date. (B. James /J. Walters/M. McLiney /A. Friedman) The following was read into record: RESOLUTION NO. 18 -R -60 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AND APPROVING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION; COMPLYING WITH THE REQUIREMENTS CONTAINED IN SECURITIES AND EXCHANGE COMMISSION RULE 15c2 -12; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Finance Director James Walters who stated that Mark McLiney and Andrew Friedman from SAMCO Capital Markets were also present tonight to assist us as we go through the issuance of the bonds. Tonight, this is the Notice of Intent to Issue resolution. Financial Advisor Andrew Friedman came forward and explained to Council what that means and why we are doing it. This is the first legal step to begin the issuance process for debt. He explained each step saying they would close on August 8. This is a typical certificate of obligation offering which the city has done before; a 20 -year borrowing, fixed interest rate with a ten -year call option. 05 -22 -2018 Minutes Page - 5 - Mr. Friedman, Mr. Walters, and Mr. James addressed additional questions from Council: Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Larson to approve Resolution No. 18 -R -60. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. Mayor Carpenter recognized Councilmember Edwards who asked that they remove agenda item 4 from consent for individual action. No objections were raised by the other members of council. 1. Minutes — Consideration and/or action regarding the approval of the minutes of the Regular meeting of May 8, 2018. (B. James/B. Dennis) 2. Resolution No. 18 -R -58 — Consideration and/or action approving a Resolution authorizing expenditures with Cardio Partners totaling no more than $75,000 for Automated External Defibrillators (AEDs and associated disposal supplies in FY2017 -18. (D. Wait /J. Mabbitt) The following was read into record: RESOLUTION NO. 18 -R -58 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH CARDIO PARTNERS TOTALING NO MORE THAN $75,000 FOR AUTOMATED EXTERNAL DEFIBRILLATOR AND ASSOCIATED DISPOSABLE SUPPLIES IN FISCAL YEAR 2017 -2018. 3. Resolution No. 18 -R -59 — Consideration and/or action approving a Resolution authorizing the Acting City Manager to enter into Interlocal Agreements with multiple Governmental entities for the provision of Emergency Medical Services. (D. Wait/J. Mabbitt) The following was read into record: I,7�T 171lI ICY[I7►a`DINE:l� �Y A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO INTERLOCAL AGREEMENTS WITH MULTIPLE GOVERNMENTAL ENTITIES FOR THE PROVISION OF EMERGENCY MEDICAL SERVICES, AND OTHER MATTERS IN CONNECTION THEREWITH 05 -22 -2018 Minutes Page - 6 - Mayor Carpenter recognized Councilmember Larson who moved seconded by Councilmember Kiser to approve the consent agenda items 1 through 3. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Discussion and Action Items 4. Resolution No. 18 -R -61 — Consideration and/or action approving a Resolution authorizing an agreement for additional Professional Services with Jackson A &E Associates, Inc. related to the design/build project for the construction of the Schertz Playscape Restroom Project. (B. James /L. Shrum /P. Gaudreau) The following was read into record: 1.7�.Y��ilTl1 [�7►i►���iE:�.aTil Mayor Carpenter recognized Councilmember Edwards who asked if the total cost is $17,500 or `not to exceed' $17,500? The reply was `not to exceed'. He also asked if we ever compiled that list of different owner's representatives that they talked about using in this area. Executive Director Dudley Wait came forward and stated the discussion was previously we were going to go out for RFQs. We just about have the documents prepared and staff will probably be going for RFQs in the next 30 to 45 days and will subsequently bring that information back to Council. Mayor Carpenter moved from the Chair seconded by Councilmember Davis to approve Resolution 18 -R -61. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. 5. Ordinance No. 18 -T -19 — Consideration and/or action approving an Ordinance authorizing a budget adjustment to renovate the bathroom and shower facilities, and other minor repairs to the Recreation Center and authorizing the Acting City Manager to enter into a contract with Crownhill Construction, Inc., for the repairs, repealing all Ordinances or parts of Ordinances in conflict with this Ordinance, providing an effective date; and declaring an emergency. First and Final (D. Wait) The following was read into record: 05 -22 -2018 Minutes Page - 7 - There was no discussion on this item by Council so Mayor Carpenter asked for a motion. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Crawford to approve Ordinance No. 18 -T -19 first and final reading and declaring an emergency. The vote was unanimous with Mayor Pro -Tem Seagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. 7. Ordinance No. 18 -D -17 — Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances revising Chapter 86, Article V, Section 86 -149 parking prohibited in designated areas along FM 1518/Main Street. First Reading (B. James/K. Woodlee /C. Palomo) The following was read into record: AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BE AMENDED BY REVISING CHAPTER 86, ARTICLE V, SECTION 86 -149 PARKING PROHIBITED; AND PROVIDING AN EFFECTIVE DATE. Executive Director Brian James stated this is adding a small section of Main Street for `No Parking' and it is also a big clean-up of our city code. There were about eight different references in our ordinances about Main Street that overlapped one another. This revision now makes it very clear with only two references, north side and south side relative to what is out there. Mayor Carpenter recognized Graduate Engineer Cecilia Palomo who stated in the first part for the parking prohibited, TxDOT did a clean- up of that road (FM 1518), doing restriping, installing new signs and replacing some missing signs. Staff noticed there was a section of it that allowed parking but when pulling out on Lindberg and you look to the left, the cars parked there do not allow you to see cars coming. Therefore, it is dangerous for people to 05 -22 -2018 Minutes Page - 8 - park there. Somehow it got missed in our ordinance years ago. Therefore, staff decided to just clean up all the ordinances. Ms. Palomo addressed questions and concerns from council. Mayor Carpenter recognized Councilmember Gutierrez who moved seconded by Councilmember Crawford to approve Ordinance No. 18 -D -17 first reading. The vote was 6 -1 -0 with Mayor Pro -Tern Scagliola, Councitmembers Davis, Gutierrez, Larson, Kiser and Crawford voting for and Councilmember Edwards voting no. Motion Passed. 8. Ordinance No. 18 -D -18 - Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances revising Chapter 86, Section 86 -115, Maximum Limits generally on specific streets; adding maximum speed limits of IH 35 and 111 10 frontage roads to limits. First Reading (B. James/K. Woodlee /C. Palomo) The following was read into record: AN ORDINANCE BY TIIE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS, BE AMENDED BY REVISING CHAPER 86, SECTION 86- 115, MAXIMUM LIMITS GENERALLY ON SPECIFIC STREETS; ADDING THE MAXIMUM SPEED LIMITS OF 11135 AND 11110 FRONTAGE ROADS TO THE LIMITS AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Graduate Engineer Cecilia Palomo who stated staff discovered that the speed limits on the frontage roads by TxDOT are not on our ordinances. Therefore, essentially, if you got a ticket, we couldn't enforce it. There are just a couple of short sections that our city lies within the TxDOT roads besides FM 1518 and FM 1103. Those two are in our ordinances but IH 10 and IH 35 are not. So, this is just covering these speed limits on those roads. However, the main highway lanes are already on our ordinances. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Gutierrez to approve Ordinance No. 18 -D -18 first reading. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Roll Call Vote Confirmation City Secretary Brenda Dennis provided the roll call vote for Items A, and 1 -8. Workshop 05 -22 -2018 Minutes Page - 9 - ® Update and presentation regarding the Fire Station Master Plan. (D. Wait/K. Long) Mayor Carpenter recognized Fire Chief Kade Long who explained how staff determines fire station locations; they use ISO (Insurance Service Office), growth and response times. He provided a map reflecting their call data from the past year reflecting how frequently they arrived on scene within five minutes and when they did not. He stated Fire Station 4 will most likely be located in the industrial part of the city as this is the next highest risk area. They are looking at various options, such as leasing versus purchasing property and what those associated costs would be. Based on the city's growth, Station 5 will most likely be in the IH 35 and Schwab Road area. Station 6 will be in the IH 10 and Graytown Road area. Station 7 will be in the area where we currently have temporary Station 3 located. Chief Long stated he has also had conversations with the City of Cibolo in regard to combining efforts with them for a station in the future. In regard to the `temporary' fire station 3, it took a rather large team effort to accomplish that. Parties involved were CCMA, Public Works, Parks, Building, IT, Public Affairs, HR and many Fire Department employees. Others included, City Management, Finance, Purchasing and Planning, all of whom worked side by side to get this temporary station location up and running. He expressed his gratitude for all those that were involved. As an update on the `permanent' Fire Station 3, design plans are complete and a contracted firm is trying to work up a project cost so we can see if it will be within budget. He is hoping by late June staff will be able to come back to Council with a GMP. Chief Long addressed various comments and questions from Council. Mayor Carpenter recognized Councilmember Edwards who made a motion to reconsider agenda Item 7, seconded by Councilmember Larson. The vote was unanimous with Mayor Pro -Tern Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Mayor Carpenter moved back to Item 7 of the agenda. 7. Ordinance No. 18 -D -17 — Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances revising Chapter 86, Article V, Section 86 -149 parking prohibited in designated areas along FM 1518/Main Street. First Reading (B. James/K. Woodlee /C. Palomo) The following was read into record: r1 I 1 112F.1112141 ► 1` 1 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BE AMENDED BY REVISING CHAPTER 86, ARTICLE V, 05 -22 -2018 Minutes Page -10 - SECTION 86-149 PARKING PROIHBITED; AND PROVIDING AN EFFECTIVE DATE. Mayor Carpenter recognized Mayor Pro -Tem Scagliola who made a motion seconded by Councilmember Davis to approve Ordinance No. 18 -D -17 first reading. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. loll Call Vote Confirmation City Secretary Brenda Dennis provided the roll call vote for Item 7. Mayor Carpenter moved back to the Workshop Item of the agenda. =M. i ® Discussion and possible action regarding the City Council Rules of Conduct and Procedure. (Item requested by Mayor Carpenter) Mayor Carpenter stated Council had asked that he come back with some commentary on potentially limiting debate and some other things we might do to expedite the handling of our business in council meetings. Mayor Carpenter showed several presentation slides with the following highlights: • Robert's Rules of Order Newly Revised (most often the guide for city councils) • Debate is limited to two ten - minute speeches per question • Time cannot be transferred to another member • Riddick's Rules of Procedure • Default time limit is ten minutes • Mason's Manual of Legislative Procedure • One speech per question • United States House of Representatives • Debate is usually limited to forty minutes (for the entire House!) What Some other councils Do: • Durham, NC • Each member may speak exactly twice on a question • First speech is allotted five minutes Second speech is allotted three minutes • Unused time is forfeit • Time cannot be transferred to another member • Spokane, WA • Three minutes per member per question 05 -22 -2018 Minutes Page - 11 - • Unused time is managed by the chair • Pendleton, OR • Five minutes per member per question • Every member may speak once, but no more than twice • Unused time is managed by the chair • Dallas, TX • Each member may speak exactly three times on a question • First speech is allotted five minutes • Second is three minutes • Third is one minute • Chair may extend as requested or needed • Pros • May produce shorter meetings • May minimize repetition and grandstanding • May drive more succinct, point -driven speech • Cons • May limit transparency • May waste time discussing or arguing in re time limits in place of substantive discussion • May limit responsive creativity Other Considerations for Faster Conduct of Business • Expansion of items placed on consent • Limitations on the duration of presentations (enforce the existing rules ?) • Limitation on number of workshops per session • Limitations on ceremonial activities per session • A standing rule setting an automatic time for adjournment • Add more meetings each month (A and B sessions) • Change meeting content (two regular sessions and two workshop sessions) • Expansion of staff autonomy • Standing rules establishing specific time limits for most types of agenda items Mayor Carpenter recognized Councilmember Edwards who stated he was against setting an automatic time for meeting adjournments and if we can't do anything about the social media aspect of our Council, we shouldn't be talking about limiting debate at this time. Mayor Carpenter recognized Councilmember Crawford who stated he has suggested staff supply workshop information to Council ahead of the meetings so they can all study it and this may help 05 -22 -2018 Minutes Page -12 - shorten the length of time of our meeting discussions. He also commented that he would like to see more people stay for the business portion of the city instead of leaving after an appreciation or other acknowledgement item. Mayor Carpenter recognized Mayor Pro -Tem Scagliola who said while he doesn't want to stifle anyone's right to say what they want to say, you shouldn't take forever to say it. To him the 5 -3 -1 rule seems fair. However, trying to get clarification on an item by asking another question shouldn't count against you. Do we really need anything formally in writing or can we just come up with an agreement amongst ourselves to limit our duration of conversation? Mayor Carpenter recognized Councilmember Davis who stated he is not a fan of putting down an arbitrary blanket timeline on discussions. He has the utmost faith in the Chair to be able to guide, control and limit discussion as appropriate. He would rather we look at our agendas and think about spacing some of our ceremonial items and workshops and getting some read -a -heads on certain presentations /workshops. Mayor Carpenter recognized Councilmember Larson who stated he thinks any imposed restrictions would just be ceremonial. There haven't been that many times when someone has spoken for more than five minutes on one topic in a row. He does not believe this is the major driver of our lengthy council meetings. Mayor Carpenter recognized Councilmember Kiser who said if we can self - regulate ourselves we can say what needs to be said and continue with transparency. Also, having any information on an item beforehand is very helpful. Even if they have a copy of a PowerPoint presentation, it helps councilmembers formulate their questions, if any, ahead of time. Mayor Carpenter recognized Councilmember Gutierrez who said he is also not for limiting the amount of discussion time and also agrees with Councilmember Kiser that everyone can and should self - regulate their own dialog. Mayor Carpenter stated he feels from what everyone said that we don't really need to change our rules, just maybe change our habits a little bit. He suggested that staff look at items in the future and decide if a presentation is absolutely necessary or not. If not, they can just ask Council if they have any questions before they vote on the item. That will help move things along a bit quicker. He has also asked Mr. James to allow him to become part of the approval of the final draft agendas. This way he can assist staff in advance and allow Council to go through the agenda in the proper order and also discuss with management which items staff really needs to make a presentation on and which ones they don't. This should also help compress our meetings and allow adequate time for the more complex items. Since there were no objections from Council, he stated he will work with Mr. James on this practice in the future. Closed Session 05 -22 -2018 Minutes Page -13 - 9. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the . appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Mayor Carpenter convened into closed session at 7.41 p.m Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 8:35 p.nL 9a. Take any action based on discussions held in closed session under Agenda Item 9. No action was taken. Roll Call Vote Confirmation No action on 9a so no roll call vote. Requests and Announcements ® Announcements by the Acting City Manager. No further announcements were provided. ® Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Carpenter recognized Mayor Pro -Tem Scagliola who requested a workshop session dedicated to social media and the use of technology by council members. Also, he requested an item to discuss how Council goes about getting something put on the agenda. Mayor Carpenter stated he was fine with having an agenda item to discuss the Rules of Procedure of the City Council at the next regular session and also a discussion on whether or not to take up a discussion of the use of social media by the city council — in a future meeting. Mayor Carpenter recognized Councilmember Crawford who requested a discussion regarding the policies and procedures for Amazon certifying that they have met all the requirements for their tax credits — on the next agenda. Mayor Carpenter asked if he could simply just meet with staff on this. He replied yes, that would be great. Mayor Carpenter recognized Councilmember Edwards who referred to a letter signed by the Mayor and Mayor Pro -Tem of Cibolo suggesting a joint meeting of the two cities. Mayor Carpenter stated he would be glad to speak with him after this meeting and provide him an update on the dialog that has been going on regarding this. 05 -22 -2018 Minutes Page - 14 - ® Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Carpenter recognized Mayor Pro -Tem Scagliola who stated he enjoyed the recent EMS Banquet. They put on a great presentation and he thanked them for all they do. Mayor Carpenter recognized Councilmember Gutierrez who stated he attended the groundbreaking ceremony for the forthcoming YMCA in Cibolo. The EMS Banquet was also a lot of fun. He enjoyed The Chamber Luncheon with TxDOT in attendance who put on a great presentation of the numerous projects going on within our area. Mayor Carpenter recognized Councilmember Edwards who stated he had an opportunity to be a judge at the Cibolo Barbeque Cook Off. He didn't get to go to the groundbreaking of Santikos in Cibolo although he was told we were invited. He did however attend the groundbreaking for the proposed future YMCA in Cibolo. It was well attended. He also attended the EMS Banquet and complimented whoever was responsible for putting together the videos and the event itself. He praised the staff for all they do in their daily jobs. Mayor Carpenter recognized Councilmember Kiser who attended the Purse Bingo. She stated the Mayor, Councilmember Edwards and herself were servers. She participated in the recent golf tournament and stated this event is always well put together. The EMS banquet was great as well. She said many times we don't hear the good things and sacrifices the first responder staff members make. It is important that we hear that. She shared some of these stories with her students at UIW. Also, her and Mr. Edwards attended Decision Day at Samuel Clemens High School. The kids are doing a lot of great things and they are our future leader in this city and beyond. Mayor Carpenter recognized Councilmember Crawford who went to Arroyo Verde and watched the HA5 process. He enjoyed attending both the EMS Banquet and the ground breaking for the future Cibolo YMCA —both events were well attended. Mayor Carpenter stated he was at the Purse Bingo serving food. The groundbreaking for the Cibolo YMCA was also a very nice event. He is happy they are trying to build a complimentary facility, one that does not duplicate but adds to what we already have in the area. Compliments to the YMCA and City of Cibolo for their work on this. 8. Information available in City Council Packets - NO DISCUSSION TO OCCUR ® First Quarter 2018 SEDC Economic and Project Update. (B. James/ K. Kinateder) 05 -22 -2018 Minutes Page - 15 - ® Amazon.com.kydc — 2017 Payment of the property tax grant per the Economic Incentives Agreement. (B. James/K. Kinateder) ® Crescent Bend Nature Park Cul -de -sac Asphalt Project. (B. James/L. Shrum) ® Update regarding the Arroyo Verde Road Repair Project. (D. Wait/R. Martinez) fill i l >r • I As there was no further business, Mayor Carpenter adjourned the melt* at 8:51 p.m. R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary 05 -22 -2018 Minutes Page -16 -