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PZ 6-13-2018 AGENDA with associated documents SCHERTZ PLANNING & ZONING COMMISSION HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a team Planning & Zoning June 13, 2018 Page 1 of 2 1. CALL TO ORDER 2. HEARING OF RESIDENTS This time is set aside for any person who wishes to address the Planning and Zoning Commission. Each person should fill out the Speaker’s register prior to the meeting. Presentations should be limited to no more than three (3) minutes. Discussion by the Commission of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. 3. CONSENT AGENDA: A. Minutes for the May 23, 2018 regular meeting 4. WORKSHOP / DISCUSSION: A. ZC2018-002 Hold a workshop and discussion on an amendment of Part III, Schertz Code of Ordinances, Unified Development Code (UDC), to subsections in Articles 9 and 16 to amend certain site design standards for public water and wastewater facilities. 5. REQUESTS AND ANNOUNCEMENTS: A. Requests by Commissioners to place items on a future Planning and Zoning Agenda B. Announcements by Commissioners.  City and community events attended and to be attended  Continuing education events attended and to be attended C. Announcements by City Staff.  City and community events attended and to be attended.  April 18, 2018 Committee of Committee Advisory Board Meeting Summary  NEW SITE PLAN APPLICATIONS: The following site plan was submitted to the Planning and Zoning Department between May 18, 2018 and June 8, 2018. 1. Tri County Business & Industrial Park Unit 1A, Block 2, Lot 6 (1750 IH-35N) Site Plan- 3,000 sqft convenience store with gas pumps AGENDA Wednesday, June 13, 2018 at 6:00 p.m. Planning & Zoning June 13, 2018 Page 2 of 2 6. ADJOURNMENT OF THE REGULAR MEETING CERTIFICATION I, Emily Grobe, Planner, of the City of Schertz, Texas, do hereby certify that the above agenda was posted on the official bulletin boards on this the 8th day of June, 2018 at 5:00 p.m., which is a place readily accessible to the public at all times and that said notice was posted in accordance with chapter 551, Texas Government Code. Emily Grobe Emily Grobe, Planner I certify that the attached notice and agenda of items to be considered by the Schertz Planning & Zoning Commission was removed from the official bulletin board on _____day of _______________, 2018. _______________title:_____________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 619-1030 at least 24 hours in advance of meeting. The Planning and Zoning Commission for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. Minutes Planning and Zoning Commission May 23, 2018 Page 1 of 3 PLANNING AND ZONING MINUTES May 23, 2018 The Schertz Planning and Zoning Commission convened on May 23, 2018 at 6:00 p.m. at the Municipal Complex, Council Chambers, 1400 Schertz Parkway Building #4, Schertz, Texas. PLANNING & ZONING COMMISSION Michael Dahle, Chairman Ernie Evans, Vice Chairman Richard Braud Glen Outlaw Ken Greenwald LaDonna Bacon Gordon Rae CITY STAFF Bryce Cox, Senior Planner Channary Gould, Planner Kathy Woodlee, Engineer Director Scott McClelland, Project Manager Daniel Santee, City Attorney COMMISSIONERS ABSENT OTHERS PRESENT Sam Bledsoe, MTR Engineers, LLC 1. CALL TO ORDER/ROLL CALL THE REGULAR PLANNING & ZONING COMMISSION MEETING: Mr. Dahle called the meeting to order at 6:10 P.M. 2. HEARING OF RESIDENTS: There were no residents who spoke. 3. CONSENT AGENDA: A. Minutes for the May 9, 2018 regular meeting Mr. Rae motioned to approve the Consent Agenda. Mr. Braud seconded the motion. The vote was 7-0, motion carried. 4. ITEMS FOR INDIVIDUAL CONSIDERATION: A. WA2018-003 Consider and act upon a request for approval of a waiver regarding on-site sewage facilities for proposed Lots 25 and 26, of the East Central Village Subdivision Unit 1B, an approximate 3 acres of land located at 6785 Pfeil Road and 6759 Pfeil Road, City of Schertz, Bexar County. Mrs. Gould gave a presentation regarding the project and described the general location of the project site, including the associated replat application, the existing conditions, and provided an overview of the reason a waiver from extending and connecting to the public wastewater system to allow for on-site sewage facilities due to the significant amount of sewer line extension that would be required, which is about 2.5 miles away from the project Minutes Planning and Zoning Commission May 23, 2018 Page 2 of 3 site with an estimated cost for tie in to the public wastewater system exceeding $1,000,000. Staff recommended approval of the waiver. The Commission had a discussion about the requirement to tie-in if sewer is available nearby. Mrs. Gould did confirm that if sewer were available nearby the City would require the applicant to tie in, but in this situation, there is no sewer available nearby. Mr. Greenwald motioned to approve WA2018-003. Mr. Rae seconded the motion. The vote was 7-0, motion carried. 5. PUBLIC HEARING: A. PC2018-016 Hold a public hearing, consider and act upon a request for approval of a replat of Lot 5, Block 1 of the East Central Village Unit 1B Subdivision in order to create two lots. The project consists of approximately 3 acres of land located at 6785 Pfeil Road and 6759 Pfeil Road, City of Schertz, Bexar County. Mrs. Gould gave a presentation on the replat application of the Ease Central Village Unit 1B Subdivision to create two lots. She described the general location, existing conditions, the zoning and site being located within the APZ II zone. Mrs. Gould also discussed utility services for the project site. She also informed the Commission about the publication and mail out of public hearing notices that went out for the replat application and that one response was received, indicating support of the project. Staff recommended approved of the replat application. Mr. Dahle opened the public hearing at 6:24 P.M. There were no residents who spoke. Mr. Dahle closed the public hearing at 6:25 P.M. The Commission asked to review the exhibit representing the project site and inquired about why the property is split into three areas. Mrs. Gould indicated that the three areas are different property identification parcels. Mr. Cox explained the different property ownerships for each of the parcels in the County’s database and that the replat is to clean up the splitting of the existing single lot so that there is clean title for the property owners in order to pull building permits. Mr. Evans asked about the electricity easements reflected on the plat. Mr. Cox confirmed that the service providers reviewed and provided approval of the plat application. The project engineer, Mr. Bledsoe explained the existing electricity service situation and additional easements that were coordinated with CPS. Mr. Dahle asked about the existing single family home on proposed Lot 25 and asked about the lot dimensions and setback requirements. Mrs. Gould confirmed that the RA zone does not have minimum lot depth or width requirements. Mr. Dahle asked about the lot being Minutes Planning and Zoning Commission May 23, 2018 Page 3 of 3 within APZ II. Mr. Cox mentioned that although the site is within the APZ II, there are no special platting requirements that the City has adopted, the main restrictions for the APZ zones pertain to rezoning the property, and that the replat conforms to all of the platting requirements. Mr. Evans inquired about reports from Randolph and lot sizes in southern Schertz. Mr. Cox confirmed that is correct and that Mr. Brian James may have updates on the work effort going to City Council in the next several weeks. Mr. Outlaw motioned to approve PC2018-0016, Mr. Braud seconded the motion. The vote was 7-0, motion carried. 6. REQUESTS AND ANNOUNCEMENTS: A. Requests by Commissioners to place items on a future Planning and Zoning Agenda. No Commissioners spoke. B. Announcements by Commissioners.  City and community events attended and to be attended  Continuing education events attended and to be attended Mr. Greenwald wanted to have the Commission request that the City request an inspection of the water system, at no cost to the City. Mr. Braud elaborated and indicated that Homeland Security does an evaluation of the cyber risks of automated systems for water and wastewater facilities. C. Announcements by City Staff.  City and community events attended and to be attended.  Written update on Woman Hollering Creek Wastewater Project  NEW SITE PLAN APPLICATIONS: The following site plan was submitted to the Planning and Zoning Department between May 5, 2018 and May 17, 2018. 1. Fresenius Medical Care Subdivision Lot 1, Block 1 (Located of FM 3009) Site Plan- 1.5 acre Medical Office Mr. Cox informed the Commission about the City Council on the Go meeting on Tuesday, May 29, 2018. He also mentioned the CCAB summaries, and financials that was provided in the agenda packets. Mr. Cox gave a brief presentation describing the new submitted site plan to the commissioners. 6. ADJOURNMENT OF THE REGULAR MEETING: The meeting adjourned at 6:38 P.M. ___________________________________ ________________________________ Chairman, Planning and Zoning Commission Recording Secretary, City of Schertz April 18, 2018 Reports from Boards and Commissions BOA – March 26, 2018 The Board of Adjustments did not meet in March as there were no items to consider. Planning and Zoning Commission – March 28, 2018 and April 11, 2018 (Cancelled). At their March 28 meeting, the Commission approved a number of plats. Additionally they discussed recommending that City Council consider City initiated zoning cases in areas where the current zoning is not consistent with the Future Land Use Plan. As part of that discussion staff noted that it might be more beneficial to have staff continue to focus on updating the Unified Development Code (UDC) in light of the relatively small amount of land that was likely to actually develop in a manner at odds with the City’s Future Land Use Plan. The Commission also discussed the need to update the Future Land Use Plan. The Commission will potentially revisit this issue in the future. The April 11 meeting was cancelled due to a lack of agenda items. TSAC – April 5, 2018 The Commission discussed recent complaints about parking on Westchester Drive. The street is wide enough to accommodate parking on one side (as is currently the case) and that having cars parked on one side serves to slow down traffic (as wider road sections can encourage speeding). The problem seems to be people crossing Westchester mid-block after they park their cars. The ultimate solution is to provide sidewalks along that side of Westchester to allow people who park on the street the ability to use the sidewalk to get to Elbel. TSAC also discussed challenges for pedestrians trying to cross Borgfeld Road at Dietz Road after the recent improvements. Staff is researching the cost of modifying the signal, curbs and sidewalks to improve the situation. Staff also discussed adding bike lanes on both sides of Fairlawn Avenue and Belmont Parkway to provide safer bike access and to slow vehicle traffic on both roads where speeding has been a concern. These improvements are not currently budgeted and would need to be considered as part of the upcoming budget. Historic Preservation – March 8, 2018 The SHPC has not met since the last CCAB meeting. Parks and Recreation Advisory Board – March 26, 2018 The Parks Board reviewed the new Parks Program Guide that was distributed with the most recent issue of Schertz Magazine. The board also discussed holding a regional parks board workshop as a way to improve communication and coordination amongst communities in the area, particularly as it relates to hike and bike trail networks and connectivity. A subcommittee of the board is going to continue focusing on this concept. The board also discussed a petition from residents near Forrest Ridge Park for improvements to their park. After discussing the matter, the board felt that in light of easements encumbering the park and higher funding priorities, they were not inclined to support recommending providing these requested additional improvements, but wanted to review the list of park funding priorities before making a final decision. Library Board – April 1, 2018 At their April meeting, the Library Board received reports on the board’s finances, library usage and the bookstore. They also discussed bringing soup for the Library staff during Library Appreciation week. Schertz Economic Development Corporation – March 22, 2017 The SEDC Board has worked over the last seven years to build a reserve fund so that all economic development incentives could be funded through the SEDC thereby freeing up the City’s general fund for other purposes. The SEDC currently has $15 million that the SEDC Board has planned for company direct incentives and infrastructure improvements. Staff presented an update on the annual certification for companies with active incentive agreements. Currently the SEDC and City have incentive agreements with nine companies, seven of which were required to report their compliance to their agreements for the 2017 calendar year. Each of these companies reported, and were found by the SEDC staff to be in compliance with their agreement except Amazon whose certification report is not due until April. Staff presented an update on the recruitment efforts by the SEDC. Staff continues to implement the recruitment strategy which involves digital marketing campaigns to potential companies and recruitment trips to strategic events and regions to meet with companies and consultants. Over the past quarter, the SEDC’s website activity remained consistent from the previous quarter. Staff has begun rolling out blog posts that will be used to increase website engagement. Additionally, staff executed an aggressive recruitment trip schedule which included seven events. The SEDC Board deliberated regarding the future purchase of property located within the Freeway Manor Subdivision and allocating funds to the upcoming budget to purchase the lots as they became available. The property is located off Interstate 35 between FM 2252 and FM 1103 near the Belmont Subdivision. The subdivision is 66.9 acres and consists of 247 parcels, of which the City currently owns 51. After discussion relating to potential Projects that the SEDC is authorized to fund, the SEDC Board decided that it would be more appropriate for the City to focus on this redevelopment effort and for the SEDC to continue to focus on its mission of attracting/retaining primary jobs and infrastructure improvements. The Board discussed three Projects in closed session, no action was taken. Committee of Committees Advisory Board Summary CCAB Notes 04/18/18: Mr. James gave the City Manager update. He spoke about some new things staff is doing this year. Examples include the Parks and Rec Guide, the Movin’ on Main event, and the upcoming Shred Day event. Now that some of these have taken place, it will allow for discussions on funding to expand, improve or reach a wider audience on several of these new items. Staff also had a preliminary budget retreat with City Council since the last CCAB meeting. This year past budget year, staff went deeper into items requested by various City departments and showed and discussed with Council items that fell below the “cut line”, those items for which funding was not available. At the budget retreat staff went into great detail on areas needing recurring funding such as parks, sidewalks and facilities maintenance. Jon Harshman, Director of Fleet and Facilities Services and Todd Buckingham, the recently hired Facilities Manager, spoke about City facilities and their efforts to develop a regular building maintenance program. Jon reviewed several in-progress facility repairs including several high priority projects – the Recreation Center restrooms, Fire Station #2 leaks, Pickrell Park Pool electrical work, etc. Mr. Buckingham discussed the effort to evaluate all the City’s facilities and develop long term plans for maintenance and repairs. Next meeting agenda topics: Ways to increase the number of folks volunteering for open positions on Boards and Commissions and how to attract folks to volunteer service. Additionally the need to review what each Board or Commission is tasked with doing, and considering whether the role of each needs to expand, contract, or change and the need to ensure staff supports each board/commission in focusing on its mission. Proposed UDC Amendments Page 1 of 5 Sec. 21.9.5.B.1. Exterior construction and design standards. B. Applicability. The provisions of this section are deemed to be minimum standards and shall be applicable to the following: 1. All new buildings within the corporate limits of the City except public schools and public water and wastewater facilities; and ______________________________________________________________________________ Sec. 21.9.7.E. Landscaping. E. Landscape Installation Required. 1. Applicability. The provisions of this section shall apply to all development except public water and wastewater facilities. 2. A minimum of twenty percent (20%) of the total land area of any proposed multifamily or nonresidential development shall be landscaped and shall be comprised of trees, shrubs, sod or other ground cover. In the event of the construction of a phased development, the minimum twenty percent (20%) requirement shall apply to each phase as it is developed. 3. All properties shall provide shade trees at a ratio of nine (9) trees per acre (43,560 square feet) of gross lot area. Industrial property shall provide shade trees at a ratio of nine (9) trees per acre, calculated at sixty percent (60%) of the gross lot area or by exclusion of the main enclosure structure ground floor area from the gross lot area, whichever is less. Public schools shall provide shade trees at a ratio of at least four (4) trees per acre. Existing trees may be counted toward meeting the requirements of this section. a. Every single family residential lot shall provide a minimum of three (3) shade trees which shall include a minimum of one (1) tree in the front yard and one (1) tree in the rear yard. b. Any property that is unable to satisfy the tree requirements of this section shall be required to pay tree mitigation fees in accordance with section 21.9.9 of this UDC. 3. The use of native and adapted, drought tolerant plants is encouraged to meet the requirements of this section. 4. Artificial plants or turf shall not be counted towards meeting the requirements of this section. ______________________________________________________________________________ Proposed UDC Amendments Page 2 of 5 Sec. 21.9.7.G. Landscaping. G. Nonresidential and Multifamily Landscape Buffer Requirements. 1. In addition to any screening requirements of section 21.9.8, a nonresidential or multifamily use adjacent to a residential use or residentially zoned property shall provide a minimum twenty foot (20') landscape buffer adjacent to the property line of the residential use or residentially zoned property. A minimum of one (1) shade tree shall be planted for each thirty linear feet (30') of landscape buffer. A minimum of ten (10) shrubs shall be planted for each fifty linear feet (50') of landscape buffer. All other areas within the landscape buffer shall be covered with grass or another solid vegetative cover approved at the time of Site Plan approval. 2. The landscape buffer and planting requirements do not apply to public water and wastewater facilities if an eight feet (8’) masonry fence is provided at or near the property boundary. ______________________________________________________________________________ Sec. 21.9.7.H. Landscaping. H. Parking Area Landscaping. Parking lots, vehicular use areas and parked vehicles are to be effectively screened from the public view and adjacent property. Both the interior and perimeter of such areas shall be landscaped in accordance with the following criteria. Areas used for parking or vehicle storage that are under, on or within buildings are exempt from these standards. Section H does not apply to public schools, or public water and wastewater facilities. 1. Interior Landscaping. A minimum of ten percent (10%) of the gross parking areas shall be devoted to living landscaping which includes grass, ground covers, plants, shrubs and trees. Gross parking area is to be measured from the edge of the parking and/or driveway and sidewalks. The following additional criteria shall apply to the interior of parking lots. Interior landscaping requirements do not apply to public water and wastewater facilities if an eight feet (8’) masonry fence is provide at or near the property boundary. a. Interior landscape areas shall be protected from vehicular encroachment of overhang through appropriate wheel stops or curbs. b. There shall be a minimum of one (1) shade tree planted for each 400 square feet or fraction thereof of required interior landscape area. c. Interior areas of parking lots shall contain planting islands located so as to best relieve the expanse of paving. Planter islands must be located no further apart than every twelve (12) parking spaces and at the terminus of all rows of parking. Such islands shall be a minimum of 200 square feet or ten feet (10') by twenty feet (20') in size. Formatted: Strikethrough Commented [CG1]: Revising proposed amendment based on discussion with subcommittee Proposed UDC Amendments Page 3 of 5 d. Planter islands shall contain a combination of trees, shrubs, lawn, ground cover and other appropriate materials provided such landscaping does not cause visual interference within the parking area. 2. Perimeter Landscaping. All parking lots and vehicular use areas shall be screened from all abutting properties with a wall, fence, hedge, berm or other durable landscape barrier. All parking lots and vehicular use areas shall be screened from all abutting public rights-of-way with a wall, berm or combination of hedge and berm. Any living barrier shall be established in a minimum five foot (5') planting strip. Plants and materials used in living barriers shall be at least thirty inches (30") high at the time of planting and shall be of a type and species that will attain a minimum height of three feet (3') one (1) year after planting. Any landscape barrier not containing live plants or trees shall be a minimum of three feet (3') high at time of installation. Perimeter landscaping shall be designed to screen off-street parking lots and other vehicular use areas from public rights-of-way and adjacent residential properties. a. Whenever an off-street parking or vehicular use area abuts a public right-of-way, except a public alley, a perimeter landscape area of at least fifteen feet (15') in depth shall be maintained between the abutting right-of-way and the off-street parking or vehicular area. An appropriate landscape screen or barrier shall be installed in this area and the remaining area shall be landscaped with at least grass or other ground cover. Necessary access ways from the public right-of-way shall be permitted through all such landscaping. b. Whenever an off-street parking or vehicular use area abuts an adjacent residential property line, a perimeter landscape area of at least ten feet (10') in width shall be maintained between the edge of the parking area and the adjacent property line. Access ways between lots may be permitted through all perimeter landscape areas. Landscaping shall be designed to visually screen the parking area. Whenever such property is zoned or used for single family residential purposes, a landscape buffer shall include a masonry wall and hedge, or berm which shall be a minimum of three feet (3') in height and a maximum of eight feet (8') in height. The requirements of this subsection do not apply to public water and wastewater facilities if an eight feet (8’) masonry fence is provide at or near the property boundary. c. Perimeter landscape areas shall contain at least one (1) shade tree for each fifty linear feet (50'), or fraction thereof, of perimeter area. ______________________________________________________________________________ Sec. 21.9.8.B.2.b. Screening and Fencing. 1. Height. No fence, screen, or wall shall exceed eight feet (8') in height. No fence, screen, or wall within a required front yard shall exceed eight feet (8') in height. Fences constructed in the front yard shall be non-opaque and shall not interfere with the sight visibility triangle as Proposed UDC Amendments Page 4 of 5 required by this UDC or any other applicable City ordinances, codes and regulations. Public water and wastewater facilities are allowed to be opaque. 2. Fence Materials. a. Materials Permitted. Fences may be constructed of pressure treated wood, decorative metal, chain link or similar woven wire mesh, stone, brick, or other materials traditionally used in private fence construction. b. Prohibited Materials. Above-ground electrical fencing, wire mesh (such as hog wire or chicken wire), and barbed wire are prohibited except on parcels or lots one acre or greater in size in conjunction with the containment of livestock or farm animals. Three strand barbed wire on top of chain link fencing is permitted when associated with public water and wastewater facilities and when not visible from public rights-of-way or adjacent properties. ______________________________________________________________________________ Update Article 16 Definitions to include: Public Water and Wastewater Facility: Any reservoirs, towers, tanks, pump stations or other related appurtenances used for the purpose of providing potable water or wastewater utility service. Occupiable space is not considered a part of the public water and/or wastewater facility. ______________________________________________________________________________ Commented [CG2]: Modified this proposed revision after subcommittee meeting Commented [CG3]: Reworded this language based on discussion with subcommittee Proposed UDC Amendments Page 5 of 5 Sec. 21.9.9.C Tree Preservation and Mitigation. C. Tree Preservation. The existing natural landscape character, especially native oaks, elms, and pecan trees, shall be preserved to the maximum extent reasonable and feasible. Except as otherwise exempted in section 21.9.9.B.3. above, a tree removal permit is required for the removal of any tree with a DBH greater than eight inches. 1. Protected Trees. Any Protected Trees not exempt from preservation in section B.3. above may be removed upon approval of a Tree Removal Permit by the Director of Parks, Recreation and Community Services Any decision of the Director of Parks, Recreation and Community Services regarding a tree removal permit may be appealed to the BOA the Planning and Zoning Commission in accordance with section 21.4.14 of this UDC. 2. Heritage Trees. Any Heritage Trees to be removed may be removed upon approval of a Tree Removal Permit by the Director of Parks, Recreation and Community Services. Any decision by the Director of Parks, Recreation and Community Services regarding a tree removal permit may be appealed to the BOA the Planning and Zoning Commission in accordance with section 21.4.14 of this UDC. All Heritage Trees shall be required to meet the mitigation requirements of this section.