18-R-66 - Bexar Metro 911 budget FY2019RESOLUTION NO. 18-R -66
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING THE APPROVAL OF THE BEXAR
METRO 911 BUDGET FOR FISCAL YEAR 2019, AND OTHER
MATTERS IN CONNECTION THEREWITH
WHEREAS, Bexar Metro 911 provides 911 telephone access for Bexar, Comal and
Guadalupe Counties by developing and maintaining, a reliable emergency communication
telephone network; and
WHEREAS, since its inception in 1987, the Bexar Metro 911 authority has operated with
the same fees for wired phone lines without any increase in those fees for thirty years; and
WHEREAS, with the increase in wireless phone lines and a reducing number of wired
phone lines, the Bexar Metro 911 Board of Directors is recommending an increase in wired
telephone service fees; and
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City send its approval to the Bexar Metro 911 Board of Directors of its Fiscal Year 2019 budget;
and
WHEREAS, the City Council has determined that it is in the best interest of the City to
support the growth and expansion of the 911 telephone access systems as planned for in the 2019
budget attached hereto as Exhibit A, for the public safety of Schertz citizens.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the approval of the Bexar Metro 911
budget as presented in Exhibit A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 12th day of June, 2018.
CITY OF HERTZ, TEXAS
R. Carpenter, Mayor
ATTEST:
r_�A
City Secretary, Brenda Dennis
(CITY SEAL)
50506221.1 - 2 -
BEXAR METRO
9 -1 -1 Network
1M_I_?I ►yi 0 MA i! I Dili M I
TO: County Judges and City Mayors
FROM: W. H. Buchholtz, Chief Executive Officer
SUBJECT: Fiscal Year 2019 Proposed Budget
DATE: May 18, 2018
_S _2 ) -) S'
Enclosed for your review and comment is the Bexar Metro 9 -1 -1 Network District's
Proposed Fiscal Year 2019 Budget. The Bexar Metro Board approved this proposed
budget at a regularly scheduled and properly noticed meeting.
Please address your written comments to the Chairman of the Board at the address on
the bottom of this memorandum. The Bexar Metro Board will review your comments,
make changes as necessary, and adopt the Fiscal Year 2019 Budget at a board
meeting to be scheduled in late July, 2018. Please forward your comments to ensure
arrival at the Bexar Metro office not later than 4:00 p.m. on July 20, 2018.
Enclosed is a post card to facilitate your response. The contents of this post card are
consistent with the provisions of the Texas Health & Safety Code, Chapter 772.309,
which enables each participating jurisdiction to either approve or disapprove the Bexar
Metro Fiscal Year 2019 Budget. Should a jurisdiction choose to take no action, budget
approval is by operation of law on the sixty -first day following the jurisdiction's receipt of
the proposed budget.
Please call me if you have questions or require further information or clarification.
Sincerely,
W. Buchholtz
Chief Executive Officer
911 Saddletree Court • San Antonio, Texas 78231 -1523
-7- -��
Phone: (210) 408-3911 • Fax: (210) 408-3912
PURPOSE: The purpose of this document is to obtain consensus approval of Bexar Metro
9 -1 -1 Network's (Bexar Metro or District) Fiscal Year 2019 (FY 2019) operational and financial
plans by the District's board of directors and the governing bodies of its thirty -nine participating
jurisdictions; and provide the continuing operational and fiscal authority necessary for the staff
to aggressively establish and maintain a highly su- rvivable and resilient 9 -1 -1 system. Am AUTHORITY: The authority for Bexar Metro is the Texas Health and Safety Code, Chapter 772,
2/060/1007P.
Subchapter D, Section 772.301 — formerly Vernon's A� otaed Civil Statutes Article 1432e, as
approved by the Texas 69t" Regular Legislative Sess "pn in -Senate Bill 750 on May 21, 1985;
and subsequently approved by a local election uary 17, 19/ This legislation's purpose
is to enable the provision of affordable, high / 11 ality, countywid enhanced 9 -1 -1 service
through the establishment of emergency cornrnication districts. '11
MANAGEMENT: A governing board of directors, apps intedG ccording to orb e is in the enabling
legislation, establishes policy and pJ /ides over g�itof%t e� district. The board members and
their appointing authority include:
Member
James C. Hass�lo'e`r'
r���/
Stephen R. Scf ,eider
Sherman Krause
Dudley Wait _
010
CathyW_ Talcott
Suzan de Leon
Principal S rvice Provi(
To implement boar licy ar
appointed W. H. Buchiol#z as
tied a %ouniy
Bexar���bunty
e mal County
y
Guadalupe County
�j
City of San Antonio
City of San Antonio
City of New Braunfels
Member at Large
on- Vang) Vacant
manage the day -to -day operations, the board of directors
r Metro's Chief Executive Officer.
�iya /iii
MISSION: The Districts miss on is to deploy and maintain a state -of- the -art 9 -1 -1 emergency
communication system that enables citizens in distress to quickly communicate their request
for police, fire, or emergency medical assistance; and to ensure member jurisdictions have the
appropriate 9 -1 -1 tools necessary to efficiently and accurately receive and process those
requests.
RESPONSIBILITY: To successfully accomplish the mission, Bexar Metro must deploy and
manage a technology neutral network that routes all 9 -1 -1 requests to the appropriate
answering and responding jurisdiction; create and maintain a time - sensitive, highly accurate
database that displays the location, callback number, and owner's name of the specific
instrument used to call 9 -1 -1; procure, install, and maintain the specialized 9 -1 -1 equipment
utilized by each authorized answering and responding jurisdiction; coordinate with municipal
and jurisdictional addressing authorities to ensure the database contains accurate,
standardized, and logical location information to ensure each citizen is easily and quickly
locatable during times of critical emergencies; and construct, deploy, and - maintain a spatially
accurate geographic digital map to support location determination technologies and enhance
computer aided dispatch systems. Bexar Metro also is responsible for providing effective
backup solutions for its Public Safety Answering Points (PSAPs) that may be required to
evacuate their local facility in the event of a natural or manmade disaster.
FUNDING: The District's source of revenue is the, 9 -1 -1
specified telephone access lines located in Bexar, Comal, a
Health and Safety Code, Chapter 772, Section 772.314, aut;
emergency service fee not exceeding six percent of they%.
�e�� %�%N,
principal service supplier. The fee applies to all residentlal1i
business lines at one location. The fee does nopply to
�x .
the board calculates the amount of the fee in com' cation wit
annual budget. By law, the fee has uniform
must generate revenue sufficient to match curj
related to the District's mission and responsib
for contingencies and equipment reps „acement.
The proposed Fiscal Year 2019 em
In addition tc.
service fee =f
g,
law at $0:`5Z
wireless tell
the network.
Residential Lines
business
SIN ice
Business T.
ees assessed orb
"'gip1111
m each wireless <
WHOM
pier line, recogzE
lone user sho�ild
T/1 1so is in recoa
and reasonable port
meeting the federal
adequate to support p
n of the
handate
ion in
emergency service fee applied to
ndGuadalupe Counties. The Texas
TOY tes the board to impose a 9 -1 -1
monthly base rate charged by the
N, and up to the first one hundred
W^,
state,and federal lines. Each year
h derel.opment and approval of the
ea ipating jurisdiction and
and projected opernal expenses directly
as well as providing reasonable reserves
;�)
$ 1.00
d'r'eline`te1eonesBexar Metro also receives an emergency
d�p�ONI j y set by Texas
cess line wifhrn <its jurisdiction. This month) fee,
t af��e wireless telephone is a link to 9 -1 -1 services and a
/.iii
erefore-share a portion of the financial burden for provisioning
rion of the cost recovery mechanism required to defray a fair
Iuvork infrastructure expense the wireless providers incur in
J
wireless Enhanced 9 -1 -1. The current fee structure is
Ifspending in FY 2019.
OVERVIEW: The District's provision of 9 -1 -1 service to member entities began in January 1987
with the provision of Basic 9 -1 -1. Since that time, Bexar Metro has made several significant
upgrades that enabled keeping pace with the explosion in communication and computer
technology that is the foundation of the next generation 9 -1 -1 network. The District has
developed and deployed a sophisticated Geographic Information System that is the backbone
of the 9 -1 -1 call delivery system; and has also installed and managed various iterations of
Customer Premise Equipment (CPE) including the current state -of- the -art Internet Protocol (IP)
system. Bexar Metro is currently in a two -year project to upgrade that first - generation IP
equipment with new CPE that will include features that accommodate next generation features
once the Emergency Services IP Network (ESlnet) is completely deployed. The District's call
delivery network continues to employ features and functionality concurrent with the technology
2
changes and complexity of emergency communications.
In addition to enhancing the technology required to provide the latest proven, state-of-the-art
technology, Bexar Metro's Quarry Run Regional Operations Center, that became operational in
the summer of 2017, provides the District's PSAPs with an 81,000 square foot, fully redundant,
and survivable facility that will permanently house the PSAP operations for the Bexar County
Sheriff's Office and serve as a backup facility for the City of San Antonio Police and Fire
Communications operations and all other PSAPs served by Bexar Metro. The facility will also
provide the infrastructure for data center operations serving not only the District, but also the
region and the state.
Bexar Metro has paid cash for this facility, using a pay-as;,� '
'y
o financial planning practice.
To fund District operations and capital projects Bex FY 2019 draft budget projects
revenues from carriers utilizing an increased rate UNROOF V10110%
fop, wireli'ft, ees. The increase in fee is
required to offset costs for the implementation.,,,,,,; ,'n Emergent / Services Internet Protocol
Network (ESInet). The proposed upgrade will" vide a more robust 1 -1 network that removes
U
any single point of failure from the system. /A
The FY 2019 budget expenditures are comprised f operations and"'m"aintenance (O&M)
"IMPU/Irrent and future
expense, capital projects, and capit5l recovery 'Ifil�]/////86ddition to funding
operations, the O&M budget continblegl 6 focus on the §/bistrict's most critical resource; its
'M
R
-crease in funding for personnel to
11:h
' 'I //�, -
professional staff. The FY 2019 financial, pan Jncludes an7
PIN,
enable modest salary adjustments and td,defray'�,,,asi-gnificant,in,i�rease in health care premiums.
'A
transitia/69OpM two addition, Bexar Metrol/,�"�O-"' to full-time employees that
contract tract sta
-AMAN/0011,
� 2/
support District operationW'Th&/Q&IVl expenses,areoprd e.b.-ted to decrease by 11.26 percent in
/05
NO
W
-b deploym nt of the new PSAP CPE.
FY 2019, primarily becaose of th6l/bbrnpletiowbo
h
ing,items1h/Wour strategic survivability plan, including the
The capital budget.funds tKnuts
comp I etion/dffthemu a n', - 1lIty, tie network and IT infrastructure required to operate at
W of 9 -1 CrEbquiprnent. Also included is replacement of aging
l/lAnd the de p .,
the facility nt
PER,,
equ pmentat the Districts e.e Court 'facility. The capital budget includes newly
este blished ,/tipital Rec n. at reserves dollars for the future replacement of
Facility EquipffiQ kVehicles, and IT Systems infrastructure.
(PENDITURES: TIJ//6/',, , FY 2019,,J1Bbdget total is $15,726,900. The budget includes $10,103,500
r operations and I narICNI/Lid $5,623,400 for capital improvements. To maintain the
strict's pay -as- you -go po11 d underwrite future replacement of equipment, $2,330,000 is
fidgeted in dedicated capita 11 recovery accounts
its budget matches projected revenue and expense as required by Texas law. To ensure
sponsiveness and operational flexibility, the Chief Executive Officer may authorize the
ansfer of funds among budget line items if the overall annual budget amount remains
1changed. This budget does not necessitate an adjustment to the current emergency service
3
Revenue
Wireline Service Fees
Wireless Service Fees
Interest Earned
Miscellaneous Revenue
Total Available Funds
Proposed Fiscal
$ 4,578,900
$ 11,000,000 -
$ 136,000
$ 12,000
$ 15,726,900
ear 2019 Operations 4/V
,/ aintenance
Expense
Personnel
Operations
Facilities
Education & Training
Contingencies
Total O&M Expense
Proposed Fiscal.
$ 307;4,000
000
3, 148 7 0
fiffiffilff
an,
51,
IM1120/1
If 1,500:000
j
A/mAlm'!
159,500
500 009 �,,
gear 2019 'ital Budget
V M/00
3
PSAP Upgrades I 011111�11�, 24 5 0 0" 10
0 1h,
ac-1 I Y,
mw'�
71,115-0,000 ag
Sadd letree�,�'F` "lit"' /100111
7-11
-n
Mission,,Gpdal CommunicatOOR/It, '77 3"000Q,
NO
I T/ N etwW.§yste m s-';V////; %j'1,023,000 '
Quarry R u n/,
ilit 10,000
1XIME
Capital Rec 30,000
ov
ISO% YES 0/0 MEMO/
n"
jja/ ,dr 6 a s
,�kuecrease n Ke8jerve "-52,400
"TIN
'E x p
F t a I C ai"'�'i "Maj ensg' P5,623,400
0/0 KIF MEN/
WE/
1001-11
10P
I
Total FT/14,6,19 Budget $ 15,726 9-00
11AN,
Me
BEXAR METRO 9-1-1,N
Approved by the Bexar Me. -,Board this Twenty Seventh Day of March 2018.
By:
Name: ames C. Hasslocher
Title: Chairman
0