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06-05-2018 MinutesMINUTES REGULAR MEETING June 5, 2018. A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on June 5, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Dudley Wait City Attorney Dan Santee Mayor Pro -Tern David Scagliola Councilmember Ralph Gutierrez Councilmember Cedric Edwards Councilmember Bert Crawford Acting City Manager Brian James. Assistant to the City Manager Sarah Gonzalez City Secretary Brenda Dennis Call to Order — City Council Regular Session Mayor Carpenter called the regular meeting to order at 6:01 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Carpenter) Employee Recognition • Animal Services Manager, Gerryleah Zavala • Fire Fighters Dana Kellum, Jadarius Gause • PD Communication Officers Karen Quinones, Lisa Marie Cimino, Alyssa Jiminez, Kedryn Powell, Sarah Morin, Police Officer Joaquin Montes III and Megan Fennesy • Purchasing & Asset Manager Julie Gohlke • IT Client Service Technician I Bryan Jackson • Public Works Street Worker 1 Everado Guzman, Drainage Worker 1 Joseph Robles Mayor Carpenter recognized Acting City Manager Brian James who asked all the new staff members to come forward along with their respective Department supervisors. Each supervisor provided a statement or two on each new staffer. Mayor and Council welcomed the new employees on board. Mr. James also reminded everyone of the swearing in ceremony with the Police Department new officers next Tuesday (June 12), 4:00 p.m. over at the Civic Center in the Bluebonnet Room. Everyone is welcome to attend. 06 -05 -2018 Minutes Page - 1 - Recognition and Presentation ® 20 Years of Service Recognition: Steve Pulaski, Bruno Sepeda, Leon Sposari, and Wes Dailey Mayor Carpenter recognized Acting City Manager Brian James who recognized Deputy Marshal Lt. Steve Pulaski, Facilities Maintenance Foreman Bruno Sepeda, Lt. Firefighter/Paramedic Leon Sposari, and EMS Paramedic Wes Dailey. Mr. James provided a brief bio on each staff member and presented each of them with their 20 -year service pin. Mayor and Council members congratulated the tenured employees and thanked them for their many years of loyalty and dedication to the City. City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) Mayor Carpenter recognized Executive Assistant Dudley Wait who provided the following announcements: Saturday, June 9th Float and Flick — Movie: Moana 6:00 pm Pickrell Park Pool Tuesday, June 1211 Police Department Swearing -In Ceremony 4:00 pm Civic Center Blue Bonnet Hall City Council Meeting 6:00 pm Council Chambers Thursday, June 14th Northeast Partnership Meeting 11:30 am Olympia Hills Golf Course and Conference Center Friday, June 15' Elected Officials Workshop 8:30 am — 4:00 pm 8700 Tesoro Drive, Suite 100 The Alamo Area Council of Governments ( AACOG), in partnership with Denton, Navarro, Rocha, Bernal & Zech and CPS Energy will host a free one -day Elected Officials' Workshop to cover such duties and responsibilities of elected officials; introduction to city government; roles of the mayor and council; budgeting and financial management; and legal issues such as open meetings; open records, purchasing and conflict of interest. Registration is required on AACOG website. 06 -05 -2018 Minutes Page - 2 - Tuesday, June 19th Chamber Luncheon 11:30 am Civic Center Thursday, June 21 International Yoga Day -5:00 pm Pickrell Park – Yoga session, free and open to the public. Saturday, June 23rd Tee Off for the Librai'V' 10:00 am –.6:00 pm Schertz Library Help raise money for new picnic tables and benches in the Library Courtyard! $5 per person includes round of mini golf, hot dog, chips and a drink. Tuesday, June 26th City Council Meeting 6:00 pm Council Chambers Wednesday, July 4th 4th of July Jubilee 9:30 am -10:00 pm Freedom Run 5K, live music, carnival, family fun, and fireworks. • Announcements and recognitions by the Acting City Manager (B. James) Mayor Carpenter recognized Acting City Manager Brian James who stated a resident wrote a letter complimenting the Police Department on their house check program. Recently, Officer Michael Rapier checked on a house and noticed a truck was no longer in the driveway. He checked with the resident who was out of state and found out the homeowner's son had come by to use it while his own vehicle was being repaired. The resident just wanted to pass on that he really appreciated the officer checking with him. The other item of interest is that some mowing has recently been done up on 1H 35 and FM 3009 and apparently the mowers have shredded over a multitude of plastic bags. The city's Public Works Department has already contacted TxDOT and they will get out there as soon as they can to take care of the problem. • Announcements and recognitions by the Mayor. (M. Carpenter) Mayor Carpenter stated that here at the Schertz Civic Center on June 27 (time to be determined), The Guiding Guadalupe Town Hall Meeting will be held by Guadalupe County's leadership. They are formulating a strategic plan much like we have done in our city in order to help guide the future of the county. He encourages the residents of Schertz to be available and attend that meeting and provide input and find out what other opportunities there will be in the future. 06 -05 -2018 Minutes Page - 3 - Hearing of Residents t ® Mr. Brad Bolter, 2633 Clover Brook Lane, who stated he noticed a workshop item on the agenda regarding City Council and social media. If this item is intended to control councilmembers from what they can/cannot say on social media, he feels this is problematic. He feels social media is a fine way of getting everyone's position out there. He also understands the prohibition on quorums. He suggests councilmembers put out position papers. He also suggested creating another folder on the city website for the `position papers'. He cautioned them about trying to restrict each other regarding their freedom of speech. ® Ms. Maggie Titterington, The Chamber President, who stated she had lots of city staff kudos to speak about. She commended Gil Durant, Lesa Wood, and Channary Gould for their assistance regarding retail signage issues, C of O's, and parking problems. Because of relationships we have been able to build, three businesses in three weeks got their problems solved. This helps spread the word, that yes Schertz is a great place to build in and do business in. She also thanked Mayor Pro -Tem Scagliola, Councilmember Gutierrez and Acting City Manager Brian James for coming out to Brighter Futures who did a renovation. ® Mr. Grumpy Azzoz, 528 Wayward Pass, who read a few excerpts from a book he had read regarding differences between `a boss' and `a leader'. He stated committee members are important because they become decision makers for our city. He mentioned the recent recommendation of an individual to a committee (EDC)a person who was censured, voted out of office, and we (the city) made the news over and over and over again. He questions what the interview committee was thinking. He cautioned Council to be careful. He expressed his disappointment with the committee's appointment recommendation. Consent Agenda Items 1. Minutes — Consideration and/or action regarding the approval of the minutes of the Regular meeting of May 22, 2018, the minutes of the Special Joint Workshop Meeting with CVLGC; City of Cibolo and City of Schertz of May 24, 2018, and the Special Council on the Go Town Hall meeting of May 29, 2018. (B. James/B. Dennis) 2. Cancellation of the July 3, 2018, City Council Meeting — Consideration and/or action approving the cancellation of the July 3, 2018 City Council meeting. (B. James/B. Dennis) 3. Ordinance No. 18 -D -17 — Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances revising Chapter 86, Article V, Section 86 -149 parking prohibited in designated areas along FM 1518/1\4ain Street. Final Reading (B. James/K. Woodlee /C. Palomo) The following was read into record: ORDINANCE NO. 18 -D -17 06 -05 -2018 Minutes Page - 4 - AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BE AMENDED BY REVISING CHAPTER 86, ARTICLE V, SECTION 86 -149 PARKING PROHIBITED; AND PROVIDING AN EFFECTIVE DATE. 4. Ordinance No. 18 -D -18 - Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances revising Chapter 86, Section 86 -115, Maximum Limits generally on specific streets; adding maximum speed limits of 111 35 and IH 10 frontage road. Final Reading (B. James/K. Woodlee /C. Palomo) The following was read into record: ORDINANCE NO. 18 -D -18 AN ORDINANCE BY THE CITY, COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS, BE AMENDED BY REVISING CHAPER 86, SECTION 86- 115, MAXIMUM LIMITS GENERALLY ON SPECIFIC STREETS; ADDING THE MAXIMUM SPEED LIMITS OF 11135 AND 111 10 FRONTAGE ROADS TO THE LIMITS AND PROVIDING AN EFFECTIVE DATE 5. Resolution No. 18 -R -62— Consideration and/or action approving a Resolution authorizing the nomination of Alan Cockrell Executive Director of the Cibolo Valley Local Government Corporation (CVLGC) to a vacant Municipal Representative Position on the South Central Texas Regional Water Planning Group (Region L). (D. Wait) The following was read into record: RESOLUTION NO. 18 -R -62 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE NOMINATION OF ALAN COCKERELL, EXECUTIVE DIRECTOR OF CIBOLO VALLEY LOCAL GOVERNMENT CORPORATION (CVLGC) TO A VACANT MUNICIPAL REPRESENTATIVE POSITION ON THE SOUTH CENTRAL TEXAS REGIONAL WATER PLANNING GROUP (REGION L). . Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Kiser. to approve consent agenda items 1 -5. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. 06 -05 -2018 Minutes Page - 5 - Discussion and Action Items 6. Resolution No. 18 -R -64 — Consideration and approval of a Resolution relating to establishing the City's Intention to Reimburse itself for the prior lawful expenditure of funds relating to constructing various City Improvements from the proceeds of Tax- exempt Obligations to be issued by the City for authorized purposes; authorizing other matters incident and related thereto; and providing an effective date. (B. James /J. Walters/M. McLiney /A. Friedman) The following was read into record: RESOLUTION NO. 18 -R -64 A RESOLUTION RELATING TO ESTABLISHING THE CITY'S INTENTION TO REIMBURSE ITSELF FOR THE PRIOR LAWFUL EXPENDITURE OF FUNDS RELATING TO CONSTRUCTING VARIOUS CITY IMPROVEMENTS FROM THE PROCEEDS OF TAX - EXEMPT OBLIGATIONS TO BE ISSUED BY THE CITY FOR AUTHORIZED PURPOSES; AUTHORIZING OTHER MATTERS INCIDENT AND RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Finance Director James Walters who stated this item is in conjunction with the items we have dealt with during the past few council meetings regarding the upcoming bond sale and two other items (Pickrell Park Pool Update and Recreation Center restrooms). Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Gutierrez to approve Resolution No. 18 -R -64. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. 7. Appointments/Reappointments and Resignations to the various City Boards, Commissions and Committees — Consideration and /or action regarding expiring appointments /reappointments and resignations to The Board of Adjustment, Building and Standards Commission, Economic Development Corporation Board, Committee of Committees Advisory Board, Historical Preservation Committee, Library Advisory Board, Planning & Zoning Commission, Parks & Recreation Advisory Board and the Transportation Safety Advisory Commission. (Mayor /Council/B. Dennis) Mayor Carpenter recognized City Secretary Brenda Dennis who stated the interview committee met on May 31, 2018 and conducted interviews to consider re- appointments, appointments and resignations to the various city boards. Ms. Dennis proceeded to read the recommendations for the various boards, committees and commissions. Mayor Carpenter opened up discussion for council and recognized Councilmember Kiser who stated her concern over the recommended appointment of Mr. Robin Thompson to the 06 -05 -2018 Minutes Page - 6 - EDC Board. It is an important board which brings economic development to the city. She doesn't recommend appointment of anyone to this or any other board who has a past record of reckless behavior and/or poor judgement. If an individual is not going to research for the facts and is not going to act with good prudent judgment, she thinks we can do better for the city and the residents. Mayor Carpenter recognized Councilmember Edwards who agreed and said he believes there is a lot of other opportunity to serve and the stigmatizing comments made here still are lingering in our community: In fact, there are disturbing things happening all across the county. He recommends withdrawing Mr. Thompson's nomination from EDC. He also stated that during the committee's meeting he asked a specific question and did not get any negative commentary from his colleagues. Mayor Carpenter recognized Councilmember Larson who moved seconded by Councilmember Gutierrez to approve the appointments, reappointments and resignations to the various city boards, commissions and committees as presented. The vote was 3 -4 -0 with Councihmembers Davis, Larson, and Gutierrez voting yes, and Mayor Pro -Tem Scagliola, Councilmembers Edwards, Kiser and Crawford voting no. Motion Failed. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Kiser to approve Item 7 with the exception of Mr. Thompson. Mayor Carpenter recognized Councilmember Larson who requested more information regarding the committee — do they cast a vote? City secretary Brenda Dennis said the committee interviewed the applicants and read the applications and from that made their recommendations to Council. The members present that evening were Mayor Pro -Tem Scagliola, Councihnembers Edwards and Davis as well as EDC Board President Tim Brown. He is curious to know what changed between then and now. Mayor Carpenter recognized Councilmember Edwards who stated his issue has not changed from that night. He asked his question and got no commentary back. That is his position. Mayor Carpenter recognized Mayor Pro -Tem Scagliola who recalled Councilmember Edwards question and he viewed it as a general question. Have we gotten past this? He would like to believe we have but he can't guarantee it. He asked his questions of the candidates and was not dissatisfied with any of the answers he got. He had no reason to voice an exception. Mayor Carpenter recognized Councilmember Crawford who stated while he was on the board he was out of the country at the time and was not present at the meeting. Mayor Carpenter recognized Councilmember Davis who stated he was on the committee — this is a very sensitive subject. All the people who met the. committee were very good people who want to help our community. In his perspective, he does not believe Mr. Thompson is a racist, but rather he made a very poor decision a while back. A lot of people make bad decisions day in and day out. This doesn't make them bad people, nor does it make them 06 -05 -2018 Minutes Page - 7 - racists. Is it too soon? For some yes, for others no. He believes Mr. Thompson put forth an effort to address the issue and there are occasions when we have to continue moving on; and if we are wrong, we have the opportunity to say so later, remove him and adjust the board. He doesn't believe that will be the case. Mr. Thompson is on The Chamber of Commerce and it has a good reputation in our community. While he 100% does not support the post that was made in the past, he did push hard during that time to take the maximum possible action that Council could in accordance with the charter. At the end of the day, people make mistakes. He feels we need to move on and get going with the business of the city. Mayor Carpenter recognized Councilmember Gutierrez who stated he also thinks it is time to move forward. We need to act in what is in the best interest of the city. Mr. Thompson is currently serving The Chamber and we have seen prosperity continue. It is time to move forward and put this issue behind us. Mayor Carpenter recognized Councilmember Edwards who stated he still feels it is too soon. He thinks he made a mistake as well. We do need to move on but thinks there are better volunteers out there for this particular committee (EDC). Mayor Carpenter called for the vote: The vote was 3 -4 -0 with Councilmembers Edwards, Kiser and Crawford voting yes, and Mayor Pro -Tem Scagliola, Councilmembers Larson, Davis and Gutierrez voting no. Motion Failed. Mayor Carpenter stated that sometimes it is wise to step away from an item, think about it and clear your heads and come back to an item, Mayor Carpenter moved to the Closed Session part of the agenda and stated they would come back to this item. No objections from Council. Closed Session Mayor Carpenter convened into closed session at 7.18 p.m. City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. 9. City Council will meet in closed session under section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect. • Project E -041 06 -05 -2018 Minutes Page - 8 - • Project E -043 • Project E -044 Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 8:49 p.m. 8a. Take any action based on discussions held in closed session under Agenda Item 8. No action taken. 9a. Take any action based on discussions held in closed session under Agenda Item 9. No action taken. Mayor Carpenter recognized Mayor Pro -Tem Scagliola who requested they go back and re -visit agenda item 7. Discussion and Action Items 7. Appointments/Reappointments and Resignations to the various City Boards, Commissions and Committees — Consideration and/or action regarding expiring appointments /reappointments and resignations to The Board of Adjustment, Building and Standards Commission, Economic Development Corporation Board, Committee of Committees Advisory Board, Historical Preservation Committee, Library Advisory Board, Planning & Zoning Commission, Parks & Recreation Advisory Board and the Transportation Safety Advisory Commission. (Mayor /Council/B. Dennis) Mayor Pro -Tem Scagliola stated that the interview committee had appointed and reappointed a number of other individuals to various boards and committees and he does not wish to leave those in limbo because of just one board. He suggested taking the Economic Development Corporation (EDC) off the table at this time. Mayor Carpenter recognized Mayor Pro -Tem Scagliola who moved seconded by Councilmember Kiser to approve the appointments /reappointments /resignations of all the boards and commissions as stated, except for the EDC. Mayor Carpenter recognized Councilmember Larson who interjected with a point of procedure and asked if they needed to first make a motion to reconsider. Mayor Carpenter said no because he earlier had stated they would go into closed session and come back out and revisit this item. Unless there was an objection to the ruling of the Chair then, no we do not have to. Mayor Carpenter continued by calling for a vote. 06 -05 -2018 Minutes Page - 9 - The vote was 6 -1 -0 with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford voting for and Councilmember Larson voting no. Motion Passed. Roll Call Vote Confirmatian City Secretary Brenda Dennis provided the roll call vote for Items 1 -7. Workshop Discussion and possible action regarding the Live Oak Hills Property. (B. James) Mayor Carpenter recognized Acting City Manager Brian James who stated they are not really seeking any action tonight on this item but rather just wish to walk Council through this concept. This was also previously discussed at the last Council retreat. Mr. James provided a map reflecting the different ownership areas. The school district's portion was originally planned for a future school but now they have decided that is not what they want to do after all. After much consideration they approached the city to see if we would have an interest in it. Essentially, the school district would trade that property to the City of Schertz in exchange for a credit or waiver for their future development permit fees. However, this would not include a waiver for water or sewer impact fees. What it would include would be clearing /grading permits, building permit fees and plan check fees. Mr. James continued speaking regarding deed restrictions on the property and limitations it may place on us in the future. Currently, as staff sees it, this is a highly visible site that is centrally located in the city. Staff will come back later with some more definitive numbers on the exact acreage and appraised value of the property if there is a willingness from Council to consider this offer further. Mr. James addressed comments and questions from Council which included costs associated with permit credits, city staff manhours associated with reviewing school plans, maintenance and development costs of parkland re- platting options of other owners - nearby, deed restrictions, flood and drainage issues, actual total number of acres, and agreement structure language, etc. Mayor Carpenter summarized stating Council appears to be open to this opportunity pending the presentation of more details from staff on what a deal with the school district might look like for consideration to move forward with it. Discussion and possible action regarding the City Council Rules of Conduct and Procedure. (Item requested by Councilmember Crawford) Mayor Carpenter recognized Councilmember Crawford who stated he has read Article 6 in the Rules of Conduct and there is no mention in there of any type of objection process or 06 -05 -2018 Minutes Page -10 - any reason why a councilmember, the mayor or the city manager can't put something on the agenda. Mayor Carpenter recognized Mayor Pro -Tem Scagliola who stated he fully supports Councilmember Crawford's assessment. He read it also and did not see an exception clause in there. Any councilmember may ask for something to be put on the agenda. Those are the rules and that is his interpretation of it. Mayor Carpenter recognized Councilmember Edwards who stated he also does not see where an objection can be made. He asked the Mayor for clarification. Mayor Carpenter stated Council can make reference to the document he wrote up and shared with them in the past. They can review it and if they want any changes and want to undo the current advice of the Chair, that is up to the Council. The document states how he would handle an objection given that the rules themselves do not give instruction as to how to handle an objection. He will operate under that advice until the rules are changed. Mayor Carpenter recognized Councilmember Crawford who stated if that is the choice he would like to change the current rules. His copy is dated 11- 21 -16. He would add, `there are no objections to placing items on the agenda'. Mayor Carpenter explained how he came about writing the changes so any individual councilmember would have an opportunity to place something on the agenda. What he did not anticipate was that there might be an objection to something. Again, what he did was he provided guidance to the council as to how he would respond to an objection. Mayor Carpenter recognized Councilmember Gutierrez who stated the issue here is that there was an objection what you wanted placed on the agenda. We can't continue to hear things over and over again, which is why this objection was made, so we can put an end to the topic. He thinks this is something we should have in place. If there is opposition that the objection should be overridden, then we could do that as a council itself. Mayor Carpenter recognized Councilmember Edwards who stated that any councilmember can always make a motion to end debate on a topic of discussion. Councilmember Crawford agreed, saying he thinks that is an acceptable solution. Mayor Carpenter recognized Councilmember Kiser who recommended they move forward and stated she believes they should adhere to what is currently written. Mayor Carpenter recognized Councilmember Larson who had questions: What is the hurry? Is your item so important that it can't wait a week for discussion? He also spoke on the merits /de -merits of any councilmember having unlimited requests for items (repetitive or not) on the agenda. He thinks they really need to consider why they can't wait an extra week to discuss whether or not it really should be reviewed by the city. 06 -05 -2018 Minutes Page - 11 - Mayor Carpenter recognized Councilmember Davis who disagreed with Councihmember Larson: Looking at 6.1 there is nothing stopping the City Manager from putting something on the agenda and only he can take it off. This also applies to the .Mayor. He feels any councilmember should be able to put something on the agenda for discussion with no objection and further discussion as to its merit or value. Mayor Carpenter stated the answers to these questions are already in the rules. He suggested Council study the rules and become a master of them. If not, then make changes to the rules tonight as a group. After more debate, discussion, interpretations and opinions a motion was put forward. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Kiser to approve in Article 6.1 of the Rules and Procedure that any councilmember that wishes to place an item on the agenda must be able to do so in open session of the city council and it cannot be denied by an objection from another member of council. The vote was 5 -2 -0 with Mayor Pro -Tem Scagliola, Councilmembers Davis, Edwards, Kiser and Crawford voting for and Councilmembers Gutierrez and Larson voting no. Motion Passed. ® Discussion and possible action whether or not to take up a discussion regarding the use of social media by the City Council in a future meeting. (Item requested by Mayor Pro-Tern Scagliola) Mayor Carpenter recognized Councilmember Larson who addressed his original objection to this item being on the agenda. He said we have discussed this subject frequently but there has now been new information come to light. Council, as a body, just determined as a whole, 1) we can trust each other to use our best judgement, 2) we have trust in each other, 3) we shouldn't be fighting over the little things, and 4) we have the best interest of the city. This was the consensus on the last agenda item this evening. If that is the consensus, what is the purpose of discussing regulation of speech of appointed and elected officials? Discussion of regulation of speech on council is unwise, illogical and a waste of time. Essentially this implies you are not trustworthy enough to have a little bit of power so in response we are going to grant you additional powers. It doesn't make any sense. Councilmember.Larson provided several examples of possible social interaction and response scenarios. Mayor Carpenter recognized Mayor Pro -Tem Scagliola who stated based on the last discussion there really is no need to discuss this further as it will go on the next agenda. Mayor Carpenter recognized Mayor Pro Tern Scagliola who moved seconded by Councilmember Crawford to discuss social media and the use of technology by the city council at out next appointed meeting. 06 -05 -2018 Minutes Page -12 - Mayor Carpenter recognized Councilmember Larson (point of procedure). He stated there was no need for a motion and a second and the rules don't take place until next week. Mayor Carpenter asked him to state this again. Councilmember Larson responded by saying he withdraws his point of procedure. Mayor Carpenter recognized Councilmember Davis who stated his personal viewpoint is that this has spiraled out of control. A while back he had asked the question, `Did the city have an official policy regarding the use of official city media sites. At that time, the answer was no. He went out to look on the website and found several Facebook pages that were all formatted differently. That is what prompted his question, `Do we have an official social media policy for our official sites that covers things like how they are created and who created them. Somehow this morphed into `city council'. He also doesn't think it is a bad idea to offer social media training to our elected officials and city staff so they know the do's and don'ts, the should and should not's. If anyone chooses to do something it is a conscious decision of their own. He thinks this is how it all started and how it spiraled out of control. As elected officials you have the right to engage with your constituents and the public and if you decide to make a bad move, then that is on you and you will have to accept the consequences. Mayor Carpenter recognized Councilmember Kiser who stated she thinks they should probably have the discussion, decide, and then put it to rest. Let's do it and then it's over, whether it's let's do training, let's have a policy or let's not do anything. This way everyone gets to say what they want to say. A decision can be made and then it's over. Mayor Carpenter recognized Councilmember Edwards who stated he believes the school board just came up with a policy for social media for their elected officials. However, he also agrees, have the discussion and then put it to rest. Mayor Carpenter called for the vote. Mayor Carpenter recognized Mayor Pro Tem Scagliola who moved seconded by Councilmember Crawford to discuss social media and the use of technology by the city council at out next appointed meeting. The vote was 4 -3 -0 with Mayor Pro -Tem Scagliola, Councilmembers Kiser, Crawford, and Edwards voting for and Councilmembers Davis, Gutierrez and Larson voting no. Motion Passed. Mayor Carpenter summarized: On the next agenda we will have a discussion and possible action with regard to the use of social media by the City Council of the City of Schertz. Mayor Carpenter asked the City Secretary if she knew how many members it takes to seat a quorum of the Economic Development Corporation. His concern is that no action was taken on the EDC board and would they be able to seat a quorum. Ms. Dennis believed that it takes four members to seat a quorum. 06 -05 -2018 Minutes Page - 13 - Mayor Carpenter made a motion from the Chair, seconded by Councilmember Edwards to: reconsider Item 7, Appointments/Reappointments and Resignations to the various City Boards, Commissions and Committees. The vote was unanimous with Mayor Pro= Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. 7. Appointments/Reappointments and Resignations to the various City, Boards, Commissions and Committees — Consideration and/or action regarding expiring appointments /reappointments and resignations to The Board of Adjustment, Building and Standards Commission, Economic Development Corporation Board, Committee of Committees Advisory Board,. Historical Preservation Committee, Library Advisory Board, Planning & Zoning Commission, Parks & Recreation Advisory Board and the Transportation Safety Advisory Commission. (Mayor /Council/B. Dennis) Mayor Carpenter stated in order to keep business going with the EDC board he will entertain any motion to get us a quorum for that board. Mayor Pro Tern Scagliola asked City Secretary Brenda Dennis for the names of the other two board members that were recommended. She stated they were Dr. Sammi Morrill and Mr. Jesse Hamilton. Also, Mr. Paul Macaluso was up for reappointment. Mayor Carpenter recognized Mayor Pro -Tem Scagliola who made a motion seconded by Councilmember Kiser to appoint Sammi Morrill and Jesse Hamilton and reappoint Paul Macaluso to the Economic Development Commission. Mayor Carpenter requested that Mayor Pro-Tern Scagliola amend his motion to include the resignations of the three other members. Mayor Pro -Tem Scagliola amended his motion as well as Councilmember Kiser to accept the resignations of Mary `Katie' Chain, Gary Howell, and Victoria Readnour and to appoint Sammi Morrill and Jesse Hamilton and re- appoint Paul Macaluso to the Economic Development Commission. The vote was 5 -2 -0 with Mayor Pro -Tem Scagliola, Councilmembers Davis, Edwards, Kiser and Crawford voting for and Councilmembers Gutierrez and Larson voting no. Motion Passed. Mayor Carpenter stated that what the Interview Committee decides to do is outside the realm of this meeting. Requests and Announcements • Announcements by the Acting City Manager. Mayor Carpenter recognized Acting City Manager Brian James who stated for the folks who will view this video there were three written update documents. One was an update document of the various boards actions to the Committee of Committees Advisory Committee, Health Inspection Fees, and Animal Services Fees. 06 -05 -2018 Minutes Page -14 - • Requests by Mayor and Councilmembets that items be placed on a future City Council agenda. Mayor Carpenter recognized Councilmember Edwards who requested a presentation or proposal regarding the possibility of increasing the size of our recycle bins to include our provider costs and the effectiveness of it all. Mr. James and Mr. Wait stated they would probably need a couple of months to gather this information. Mayor Carpenter recognized Councilmember Davis who asked for a timeline projection for the electronic sign out front and a general update on the Animal Shelter with regard to the Air Conditioning fans and the environment down there in light of this very warm weather we have been having. Mayor Carpenter said if staff could furnish an e -mail to the Council . that would work. Mr. James suggested staff could furnish an e -mail to Council on the electronic sign package. However, on the other request his preference would be that Executive Director Dudley Wait reach out to each councilmember individually and have a conversation on that subject matter. Mayor Carpenter recognized Councilmember Crawford who requested an update on the restrooms and windows. Mr. James stated staff will do a written update in the packet for next week regarding the YMCA restroom project. Mayor Carpenter recognized Councilmember Larson who asked for a report on the Shred Day event regarding the actual costs expended compared to what was originally proposed, how many citizens took part and how many pounds of paper were shredded. Mr. James said they already have most of this information and are waiting on one figure but they should have this available for the next council meeting in the form of a written update. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees •. Recognition of actions by community volunteers Mayor Carpenter recognized Councilmember Gutierrez who stated he was a guest speaker for the Candle Wood Elementary National Honor Society inductees. He attended, the 06 -05 -2018 Minutes Page - 15 - CVLGC who gave a .great presentation regarding our water supply. He attended the grand opening of the Brighter Futures 'Academy, a ribbon cutting for State Farm, the Memorial Day Ceremony and the art show at the Senior Center. He attended meetings with the Planning and Permits staff and a job inspection at the new school. Mayor Carpenter recognized Councilmember Edwards who stated he promised his son and Ms. Jackson that he would congratulate them on their graduation from West Point. Mayor Carpenter recognized Councilmember Crawford who also attended the CVLGC meeting and the Memorial Day ceremony. He also visited the EMS Department the other morning. Mayor Carpenter stated he took a tour of Brooke City Base and he encouraged council members to meet with the director and take a tour. It is an education well worth three or four hours of your time. Also, every September the local VFW puts on a POW/1\41A Ceremony which is poorly attended. He is asking all his colleagues to use their social media outlets to get word out to the people and fill that hall. They do an exceptional job and deserve the public's participation. 10. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Update information from the Committee of Committees Advisory Commission (CCAB). (B. James /S. Gonzalez) • Health Inspection fee review. (D. Wait/M. Hansen) • Animal Services fee review. (D. Wait/G. Zavala) Adjournment As there was no further business, Mayor Carpenter adjourned the at 10:18 p.m; R. Carpenter, Mayor ATTEST: B enda Dennis, City Secretary 06 -05 -2018 Minutes Page - 16 -