18-R-77 - CCAB amending meeting datesWHEREAS, on December 8, 2015, the City Council created the Committee of
Committees Advisory Board out of the task force which was formed in December 2014 which
was made up of 7 members; one each from the various City Boards, Commissions and
Committees to address community involvement and future planning for the City of Schertz; and;
WHEREAS, Mayor and City Council met and decided to formalize a "Committee of
Committees Advisory Board" to continue the work of the task force; and
WHEREAS, at present the following members are serving: (BOA) Earl Hartzog, (EDC)
Tim Brown, (Historical Preservation) Sue Boissonneault, (Library) Shonale Burke, (Parks and
Recreation) Fae Simmons, (Planning and Zoning) Glen Outlaw, (Traffic Safety Advisory
Commission) Richard Dziewit; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS:
Section 1: Composition: Appointment and Terms
The Committee of Committees Advisory Board shall be composed of seven (7) members who
shall be appointed by the City Council on an annual basis beginning May 31s' of each year.
Board members will be appointed for staggered two (2) year terms. If any member of the Board
shall be absent from scheduled meetings three (3) times without prior notification to the
chairman of the board during any twelve (12) month period, the third (3rd) absence shall be
construed as the member's resignation from the board for all purposes. All members will
represent the entire City, however positions will be numbered and initially all the odd numbered
positions will serve a two year term and all the even numbered positions will serve a one year
term. Thereafter, all terms will be 2 -year terms. The positions will be randomly assigned at the
first board meeting.
Section 2: Qualifications of Members.
Any member appointed to the Committee of Committees shall be a resident of the City or in the
City's ETJ and 18 years of age or older. It is the intent of the City Council that members shall,
by reason of diversity, constitute a board that is broadly representative of the community.
Section 3: Members Serve without Compensation.
The members of the Board shall serve without compensation.
Any member of the Board may be removed from such membership at any time by the City
Council.
Section 5: Responsibility; Duties
The primary responsibility of the Board shall be to advise the City Council on future planning
and long term prioritization of City initiatives, and when directed by City Council or City Staff,
assist with projects to include analysis of present and future needs and prioritization, and report
their findings back to City Council and /or City staff. Additionally, the Committee of
Committees will be responsible for increased communication and coordination between boards.
Section 6: Meetings; Quorum
The Board shall fix the time and place for its meetings, provided that the Board shall meet at
least once a quarter on the third month of the quarter on the third Wednesday of that month. A
special meeting may be called at any time. Any Four (4) members of the Board constitute a
quorum necessary to cause official action to be taken on any matter. All meetings shall be open
to the public, and notice of meetings shall be given and meetings shall be conducted in
accordance with the Texas Open Meetings Act.
Section 7: Staff Liaison.
The City Manager, City Secretary or his or her designee will serve as staff liaisons to the Board.
All recommendations, comments and reports shall be made to the City Manager, who in turn
shall convey such recommendations to the City Council.
Section S: Board Cannot Bind City Council
The Board shall act in an advisory capacity only and shall not have the authority to bind or
obligate City Council.
Section 9.
The recitals contained in the preamble hereof are hereby found to be true, and such recitals are
hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment
and findings of the City Council.
Section 10.
All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this
Resolution are hereby repealed to the extent of such conflict, and the provisions of this
Resolution shall be and remain controlling as to the matters resolved herein.
Section 11.
This Resolution shall be construed and enforced in accordance with the laws of the State of
Texas and the United States of America.
Section 12.
If any provision of this Resolution or the application thereof to any person or circumstance shall
be held to be invalid, the remainder of this Resolution and the application of such provision to
other persons and circumstances shall nevertheless be valid, and the City Council hereby
declares that this Resolution would have been enacted without such invalid provision.
Section 13.
It is officially found, determined, and declared that the meeting at which this Resolution is
adopted was open to the public and public notice of the time, place, and subject matter of the
public business to be considered at such meeting, including this Resolution, was given, all as
required by Chapter 551, Texas Government Code, as amended.
Section 14.
This Resolution shall be in force and effect from and after its final passage, and it is so resolved.
PASSED AND ADOPTED, this 10th day of July, 2018.
CITY OF S!�WRTZ, TEXAS
R. Carpenter, Mayor
ATTEST:
h
Brenda Dennis, City Secretary
CITY SEAL)