07-10-2018 MinutesMINUTES
REGULAR MEETING
July 10, 2018
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on July 10,
2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building 94, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Mark Davis
Councilmember Scott Larson
Councilmember Bert Crawford
Councilmember Edwards was absent.
Staff Present:
Executive Director Dudley Wait
City Attorney Dan Santee
Mayor Pro -Tern David Scagliola
Councilmember Ralph Gutierrez
Councilrember Angelina Kiser
Acting City Manager Brian James
Assistant to the City Manager Sarah Gonzalez
City Secretary Brenda Dennis
Call to Order — City Council Regular Session
Mayor Carpenter called the regular meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flaas of the United States and State of
Texas. (Councilmember Kiser)
Employee Recognition
® IT — Client Services Technician II — Mark Welch
• Library — Part Time Library Circulation Clerk — Julio Machado
• Parks & Recreation- Seasonal Park Worker 1 — Maxwell Worley
• Public Affairs — Events Specialist — Cassandra Michels
The various city department supervisors provided a brief bio on each of their new staff members
and introduced them to Council. Mayor /Council welcomed all the new employees to the City of
Schertz team.
Presentations
Presentation and update regarding Fire Station #3. (D. Wait/P. Gaudreau)
Mayor Carpenter recognized Owners Representative Phil Gaudreau who provided a power
point presentation with relative updated information regarding the progress made and to be
made regarding the design and construction of Fire station #3. Highlights included:
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® A Bond was passed in November of 2015 for the creation of Fire Station 93 in the
amount of $8,000,000.00 for all costs associated with the project. These costs
include, design, construction, geotechnical, materials testing, owner's
representative, land purchase, surveying, platting, legal and other miscellaneous
costs.
• Per the Amended and Restated Development Agreement for TIRZ #2 the developer
of the Crossvine will contribute approximately $1.18 million towards the fire
station.
• An Agreement for Design Services was awarded to BRW and a Construction
Manager at Risk Agreement for preconstruction services was awarded to Thomas S.
Byrne by City Council in February of 2017.
Project Information
• Site Location and Site Plan
• Front Elevation and Floor Plan
• This facility is designed for fire department use initially with provision for the
future addition of an EMS component. The building contains 13,716 square feet
which includes 1100 square feet of community meeting room space.
• The latest Guaranteed Maximum Price (GMP) cost estimate is $6,513,622.00. We
will continue to work with the Team to establish the final cost.
• We anticipate returning to Council by the end of July with a recommended
Agreement containing the final GMP costs and construction schedule.
Current Activities
Project meetings continue with the design and CMAR team members.
Currently the project is anticipated to be completed in July of 2019.
Mr. Gaudreau and Executive Director Dudley Wait addressed comments and questions
from Council.
City Events and Announcements
® Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)
Mayor Carpenter recognized Assistant to the City Manager Sarah Gonzalez who provided
the following announcements:
Friday, July 13'
Drumming Around 12:00 pm
Schertz Public Library
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Come by the Library for a free facilitated drum circle with Kevin Cooley of Drumming
Around. The drum circle is an all -age program with citizen's participation.
Tuesday, July 1711
Crescent Bend Birding Walk 7:30 am —10:30 am
Meet in the first parking lot with leader, Sandi Wheeler, for a walk through the park to
learn about the bird life. Bring your binoculars, cameras, water, and snacks. All levels of
birders are welcome — from beginners to experts.
Chamber Luncheon 11:30 am
Civic Center
No City Council Meeting
Thursday, July 19'
Historical Preservation Committee Meeting 6:00 pm
Bob Andrews Conference Room
Basic Machine Sewing 6:00 pm — 8:00 pm
Schertz Public Library
Local resident, Patti Burditt will be teaching a beginner's course on how to operate your
sewing machine and assisting students with making a simple project. This program is
designed for adults ages 18+ and requires students to bring their sewing machine to class.
Pre - registration is required as space is limited. Please call X 1700 to register.
Saturday, July 211t
Free Early Childhood Vision Screening 1:00 pm
Schertz Public Library
The Schertz - Cibolo Lions Club is sponsoring a free early childhood vision screening
program for children ages 1 -4 to screen, identify, and hopefully address vision
abnormalities in young children before attending school.
.Movies in the Park 6:00 pm
Schertz Aquatic Center
Second annual Float & Flick, screening the classic movie, JAWS. Movie starts at 7:30 pm
and is free to the public. Concessions will be available for purchase. There is limited
capacity available in the Schertz Aquatics Center, so registering is required at
www.ymcasatx.org/schertz
Tuesday, July 24'
City Council Meeting 6:00 pm
Council Chambers
Filing for Schertz City Council Election for November 6, 2018 begins July 23, 2018
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The City of Schertz will be holding its General Election on November 6, 2018 for the
purpose of re- electing Council Members in Place 6, and Place 7 for a three -year term, from
November 2018 to November 2021.
Any candidate desiring to have his or her name on the Official Ballot shall, no sooner than
July 21, 2018, (since the 21" falls on a Saturday and City offices are closed, the date moves
to Monday, July 23, 2018) and no later than Monday August 20, 2018, by 5:00 p.m_ file
with the City Secretary an application in writing in the form prescribed by the Texas
Election Code requesting that his or her name be placed on the Official Ballot and
declaring themselves as a candidate.
The Candidate packet is available in the City Secretary's office at 1400 Schertz Parkway,
Building 2, or it can be found online at www.schertz.com. Should you have any questions,
please contact the City Secretary's office at (210) 619 -1030.
® Announcements and recognitions by the Acting City Manager (B. James)
Mayor Carpenter recognized Acting City Manager Brian James who thanked all the staff
members who helped out at the July 4th Jubilee event.
Mr. James also reminded everyone that staff generally provides council with some written
information packets at each council meeting. One of them has to do with our recent bond
rating reports and another one is a report of the recent activities of various city boards
which is always presented to the CCAB group. They also do a monthly report of the latest
large projects and capital improvement projects. He also mentioned that the city's
electronic sign in front of city hall is up and running again. Also included is a list of
pending items that council has requested.
® Announcements and recognitions by the Mayor. (M. Carpenter)
Mayor Carpenter reminded everyone that there will not be a city council meeting next
week as it is the third Tuesday of the month. He also thanked city staff for their work in
assisting at the 4th of July Jubilee celebration this year. His understanding is that the
fireworks display that they did not get to see (due to the weather) will now take place
during the City's `60th Birthday' celebration in September.
Hearing of Residents
Mayor Carpenter recognized the following who spoke:
® Mr. Brent Bolter, 2633 Cloverbrook Lane, who spoke in regard to Workshop Item number
two. He stated that a lot of Cibolo residents are apparently not in favor of the pending
agreement. He also supports this Council's stand of not wanting to give up any assets the
City of Schertz has. He is also glad to see the second closed session item on tonight's
agenda. He said people should always follow the rules and when they don't there should
be repercussions from that. His third item is in regard to the dismissal of the former city
07 -10 -2018 Minutes Page - 4 -
manager (John Kessel). He thinks Council should follow through with former requests
made by citizens regarding the accounting of all expenses involved of this process.
• Dr. Irene Petrisky, 1117 Twin Lane, who provided her opinion on the agenda item 14
closed session. The reputation of this community is very important and the various city
boards and committee's reputations are also very important. Council needs to take seriously
the appointments made to these groups, especially Economic Development Corporation
(EDC). She personally appreciates the council person who took this very seriously. All
assignees to these committees must bring positive reputations and integrity with them.
• Ms. Maggie Titterington, The Chamber President, who reminded everyone that Mayor
Carpenter will be the keynote speaker for their graduating core leadership class next week
at their monthly Chamber meeting. She also recognized city staffer, Senior Planner Bryce
Cox, who has helped one of The Chamber's members in getting direction on several things,
so they could finish their building. She also thanked Mayor Pro -Tem Scagliola and Acting
City Manager Brian James for coming out to a plaque presentation and ground breaking for
a couple of Cibolo members. It says a lot about our city when the councils and
governments come together to support other businesses, both in and out of our respective
neighboring cities.
• Mr. Dana Eldridge, 2628 Gallant Fox Drive, who spoke about a meeting three weeks ago.
He doesn't have a problem with council not agreeing with someone to be put on a city
committee; only when it goes beyond that and very offensive things being said about that
individual of things that happened over a year ago. He is offended about what was said and
what was allowed to be said. Sounds to him like some kind of ethics problem took place.
• Mr. Grumpy Azzoz, 528 Wayward Pass, who stated he was here at council that night and
watched the DVD later more than anyone here could count. He doesn't believe
Councilmember Kiser should be subjected to any attacks. He believes this censure attempt
was orchestrated and planned. He was approached by a visitor later who played an audio
for him that shocked him and reflects how this censure was planned in advance. He spoke
of his own experience when it was his turn to be Mayor Pro Tem during his term as a city
councilmember. He played an audio of a conversation between Mayor Carpenter and
Councilmember Gutierrez of how the censure should take place beginning with a request to
put the item on a future agenda.
• Mr. Ken Greenwald, 205 Westchester Drive, who thanked city staff and council for
allowing him to be the Grand Marshal for the July 4�h Jubilee. He also thanked staff for all
the hard work they did in getting everything set up.
• Mr. Ferrando Heyward; 2628 Hansel Heights, who spoke about Old Wiederstein Road. He
commended everyone for the job they do being good stewards for the City of Schertz and
the strategic decisions they have to make. Both long and short-term investments, each have
consequences. He hopes they think of the long -term gains of what they do with Wiederstein
Road. A recent study done shows the San Antonio to Austin area as the largest growth area
in the next ten years. He hopes council considers this fact regarding their decision with
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Wiederstein Road. Lastly, he commended city staff in regard to the Independence Day
parade and Jubilee festivities.
Consent Agenda Items
Mayor Carpenter recognized Councilmember Crawford who requested agenda items 6 and 7 be
pulled from consent for separate action.
1, Minutes — Consideration and/or action regarding the approval of the minutes of the
Regular meeting of June 26, 2018.
2. Ordinance No. 18 -T -22 — Consideration and/or action approving an Ordinance by the City
Council of the City of Schertz authorizing a budget adjustment to the Fiscal Year 2017-
2018 budget to increase the budget for 3rd party inspection services; repealing all
Ordinances or parts of Ordinances in conflict with this ordinance; and providing an
effective date. Final Reading (B. James /L. Wood)
The following was read into record:
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AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO THE FISCAL YEAR
2017 -2018 BUDGET TO INCREASE THE BUDGET FOR 3" PARTY
INSPECTION SERVICES; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN
EFFECTIVE DATE
3. Resolution No. 18 -R -77 — Consideration and/or action approving a Resolution amending
Resolution No. 16 -R -38 Committee of Committees Advisory Board and providing for the
purpose, organization, appointment and duties of the Board by revising meeting times. (B.
James/D. Schmoekel)
The following was read into record:
RESOLUTION NO. 18 -R -77
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING RESOLUTION NO. 16 -R -38 COMMITTEE OF COMMITTEES
ADVISORY BOARD AND PROVIDING FOR THE PURPOSE, ORGANIZATION,
APPOINTMENT AND DUTIES OF THE BOARD, AND OTHER MATTERS IN
CONNECTION THEREWITH
4. Resolution No. 18 -R -74 — Consideration and/or action approving a Resolution approving
and authorizing Sanitary Sewer Easement Agreements along IH -35 from Michael Scott
Turner. (B. James/K. Woodlee)
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The following was read into record:
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5. Resolution No. 18 -R -76 — Consideration and/or action approving a Resolution authorizing
an agreement to contribute right of way funds (fixed price) with the Texas Department of
Transportation for the FM 1518 Improvement Project. (B. James/K. Woodlee)
The following was read into record:
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1 1 '' 1 1 '•' 1
8. Resolution No. 18 -R -79 — Consideration and/or action approving a Resolution authorizing
the Acting City Manager to enter into an agreement with Olympia Surgery Center for
Ambulance Services. (D. Wait /J. Mabbitt)
The following was read into record:
RESOLUTION NO. 18 -R -79
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH OLYMPIA SURGERY CENTER FOR AMBULANCE
SERVICES
9. Resolution No. 18 -R -81 — Consideration and/or action approving a Resolution by the City
of Schertz Texas authorizing the Acting City Manager to enter into an agreement with
EmerusBHS SA Thousand Oaks for Ambulance Services. (D. Wait/J. Mabbitt)
The following was read into record:
RESOLUTION NO. 18 -R -81
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN
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UPDATED AGREEMENT EMERUS/BHS SA THOUSAND O A , FOR
AMBUALNCE SERVICES
10. Resolution No. 18 -R -82 - Consideration and/or action approving a Resolution authorizing
an amendment to the contract with BB Inspections for inspection and plan review services
and expenditures totaling no more than $460,000.00 for building inspection services for the
fiscal year of 2016 -2017 and the fiscal year 2017 -2018. (B. James/L. Wood/B. Cox)
The following was read into record:
The following was read into record:
Mayor Carpenter recognized Mayor Pro -Tem Scagliola who moved seconded by
Councilmember Davis to approve consent agenda items 1 -5 and 8 -10. The vote was
unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez,
Larson, Kiser and Crawford voting for and no one voting no. Councilmember
Edwards was absent. Motion Passed.
Discussion and Action Items
6. Resolution No. 18 -R -78 — Consideration and/or action approving a Resolution accepting
the semiannual reports with respect to the progress of the Capital Improvements Plan, and
other matters in connection therewith. (B. James /J. Walters)
The following was read into record:
RESOLUTION NO. 18 -R -78
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
ACCEPTING THE SEMIANNUAL REPORTS WITH RESPECT TO THE
PROGRESS OF THE CAPITAL IMPROVEMENTS PLAN, AND OTHER
MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Councilmember Crawford who asked Acting City Manager
Brian James to summarize what all is going into these capital improvement projects.
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Mr. James explained that the city, collects impact fees for water, sewer, and most recently,
road impact fees. Per state law, semi - annual reports are required with regard to how much
is collected, spent and how much we plan to spend. The studies we do identify
improvements that we anticipate need to be built to serve new development going forward.
The report lists some unfunded projects we have such as the Corbett elevated storage tank,
the Corbett ground tank, northeast distribution line, Woman Hollering Creek trunk line, etc.
Impact fees are one source of payment. New development pays for part of it and also
existing and future residents paying for the other part. The key take -away is impact fees are
only one part of it; we don't collect enough to fully pay for those anticipated
improvements, so we also have to look for other funding sources (i.e. bond issuances, etc.).
Mayor Carpenter recognized Councilmember Crawford who moved seconded by
Councilmember Gutierrez to approve Resolution 18 -R -78. The vote was unanimous with
Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Kiser and
Crawford voting for and no one voting no. Councilmember Edwards was absent.
Motion Passed
7. Resolution No. 18 -R -80 - Consideration and/or action approving a Resolution authorizing
a program and expenditures as provided for in the Economic Development Development
Performance Agreement between the City of Schertz Texas Economic Development
Corporation and Kellum Family Medicine, Inc. (B. James/K. Kinateder /J. Kolbe)
The following was read into record:
RESOLUTION NO. 18 -R -80
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A PROGRAM AND EXPENDITURES AS PROVIDED
FOR IN THE ECONOMIC DEVELOPMENT PERFORMANCE
AGREEMENT BETWEEN THE CITY OF SCHERTZ ECONOMIC
DEVELOPMENT CORPORATION (THE "SEDC ") AND KELLUM
FAMILY MEDICINE, INC. (THE "COMPANY "); AND OTHER MATTERS
IN CONNECTION THEREWITH
Mayor Carpenter recognized Councilmember Crawford who stated he had some concerns
earlier but after reading everything he doesn't see anything that has changed. He presumes
everything is on track and nothing has changed, and the concerns are not of any further
consequence. Mr. James said they did catch a few errors (typo, clarity, etc.). At the next
meeting they will likely make sure they are on the same page with EDC.
Mayor Carpenter recognized Mayor Pro -Tem Scagliola who moved seconded by
Councilmember Gutierrez to approve Resolution 18 -R -80. The vote was 4 -2 -0 with
Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, voting yes and
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Councilmembers Kiser and Crawford voting i1' . Councilmember Edwards
absent. 1 1 1'!. Passed
11. Ordinance No. 18 -B -23 — Consideration and/or action approving an Ordinance authorizing
the issuance of "City of Schertz, Texas Combination Tax and Limited Pledge Revenue
Certificates of Obligation, Series 2018"; providing for the payment of said certificates by
the levy of an ad valorem tax upon all taxable property within the city and further securing
said certificates by a lien on and pledge of the pledged revenues of the system; providing
the terms and conditions of said certificates and resolving other matters incident and
relating to the issuance, payment, security, sale, and delivery of said certificates, including
the approval and distribution of an official statement pertaining thereto; authorizing the
execution of a paying agent/registrar agreement and an official bid form; complying with
the requirements of the letter of representations previously executed with the depository
trust company; authorizing the execution of any necessary engagement agreements with the
City's Financial Advisors and/or Bond Counsel; and providing an effective date. First and
Final (B. James /J. Walters/M. McLiney /A. Freedman)
The following was read into record:
AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY OF SCHERTZ,
TEXAS COMBINATION TAX AND LIMITED PLEDGE REVENUE
CERTIFICATES OF OBLIGATION, SERIES 201819; PROVIDING FOR THE
PAYMENT OF SAID CERTIFICATES BY THE LEVY OF AN AD VALOREM
TAX UPON ALL TAXABLE PROPERTY WITHIN THE CITY AND FURTHER
SECURING SAID CERTIFICATES BY A LIEN ON AND PLEDGE OF THE
PLEDGED REVENUES OF THE SYSTEM; PROVIDING THE TERMS AND
CONDITIONS OF SAID CERTIFICATES AND RESOLVING OTHER MATTERS
INCIDENT AND RELATING TO THE ISSUANCE, PAYMENT, SECURITY,
SALE, AND DELIVERY OF SAID CERTIFICATES, INCLUDING THE
APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT
PERTAINING THERETO; AUTHORIZING THE EXECUTION OF A PAYING
AGENT/REGISTRAR AGREEMENT AND AN OFFICIAL BID FORM;
COMPLYING WITH THE REQUIREMENTS OF THE LETTER OF
REPRESENTATIONS PREVIOUSLY EXECUTED WITH THE DEPOSITORY
TRUST COMPANY; AUTHORIZING THE EXECUTION OF ANY NECESSARY
ENGAGEMENT AGREEMENTS WITH THE CITY'S FINANCIAL ADVISORS
AND /OR BOND COUNSEL; AND PROVIDING AN EFFECTIVE DATE
Mayor Carpenter recognized Finance Director James Walters who stated to summarize, the
City of Schertz is selling bonds. We have collected numerous bids. The bonds are $10,
890,000. This is the culmination of the Notice of Intent that the city issued at the end of
May. About half of those bonds are going to the general fund to purchase a reserve fire
engine. We also had a couple of other projects underway that will be reimbursed by this
money once we get it in. This includes the Pickrell Park Pool repair and YMCA bathroom
07 -10 -2018 Minutes Page -10 -
repair /reconstruction. Other projects include replacing the electronic door locks within the
city as well as installation in areas where they have not been before. Also, included would
be some renovations at 11 Commercial Place. Other projects are in the water and sewer
areas including loop lines, main breaks, FM 1103 utility relocations and water meter
replacements.
Mayor Carpenter recognized Financial Advisor Mark McLiney who provided a summary
of the process of bids received and answered questions from Council.
Mayor Carpenter recognized Councilmember Gutierrez who moved seconded by
Councilmember Davis to adopt an Ordinance authorizing the issuance of City of Schertz
Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series
2018, first and final reading. The vote was unanimous with Mayor Pro -Tem Scagliola,
Councilmembers Davis, Gutierrez, Larson, Kiser and Crawford voting for and no one
voting no. Councilmember Edwards was absent. Motion Passed.
12. Potential Certificates of Obligation and General Obligation Refunding — Discussion
and consideration and /or action of potential refunding opportunity of outstanding
Certificates of Obligation and General Obligation Bonds for debt service savings and
authorization from City Council for Staff and Consultants to pursue the refunding
opportunity if certain savings thresholds are met. (B. James /J. Walters/M. McLiney /A.
Freedman)
Mayor Carpenter recognized Finance Director James Walters who stated Mr. McLiney had
brought to their attention a potential refunding of money and he will go over with you
which bonds are eligible for refunding and why we need to wait until October as there have
been some recent changes in how we can issue refunding bonds.
Mayor Carpenter recognized Financial Advisor Mark McLiney who explained how this is
taking the existing debt, paying it off and issuing bonds at lower interest rates. Mr.
McLiney explained how the law changed and what the procedures are now; he also
answered questions from Council.
Mayor Carpenter recognized Councilmember Crawford who moved seconded by
Councilmember Kiser to proceed with the potential refunding. The vote was unanimous
with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Kiser and
Crawford voting for and no one voting no. Councilmember Edwards was absent.
Motion Passed.
Roll Call Vote Confirmation
City Secretary Brenda Dennis provided the Roll Call Vote Confirmation for agenda items 1 -12.
Workshop
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• Presentation and discussion from staff on recommendations of the Unified Development
Code (UDC) regarding standards for sheds. (Item requested by Councilmember Davis) (D.
Wait)
Mayor Carpenter recognized Executive Director Dudley Wait who explained this item
along with staff members Planner I Emily Grobe and Assistant Fire Chief Kyle McAfee.
They provided a power point presentation explaining the standards for residential accessory
structures, specifically with regard to sheds. Items covered included the current UDC
requirements and their origin.
The reason for this discussion was a code enforcement complaint which involved four
different property owners in violation. Those property owners then submitted a variance
request to the city. The Board of Adjustment (BOA) heard the four variance cases on June
25 and denied all four requests. Since then, more addresses have been submitted and the
current total of complaints is 13.
City staff's interpretation on the appropriateness of UDC Article 8, Section 21.8.2 C & D
include requirements that are in place for aesthetic purposes as well as fire safety concerns.
Questions and comments from Councilmembers included:
- The necessity or not of being denied placing a shed right next to a resident's home.
- Over legislating/burdening our property owners.
- The impact of HOA rules /allowances.
- Should we revisit this UDC and update it?
Acting City Manager Brian James suggested that staff could come up with a list of
potential code amendments to include several options including input from the Planning
and Zoning Commission and bring it back to Council for further discussion/direction.
• Discussion and update regarding Wiederstein Road and Old Wiederstem Road Project.
(Item requested by Councilmember Crawford. (B. James)
Mayor Carpenter recognized Councilmember Crawford who stated this was discussed two
weeks ago. Could we consider deeding the road ( Wiederstein Road) to the City of Cibolo
and in the deed restrictions have our curve cuts as needed? It would avoid us having to pay
$1 million to the City of Cibolo. He has no problem giving them $1 million in lieu of
giving them the road to the extent of a couple of things. One: we have to borrow the $1
million or take it out of the General Revenue. He would like the money be available for us
to work on other projects in the city. It is probably fair to give Cibolo $1 million as the
developer says it will probably take $4.6 million to fix Wiederstein Road. We may have
twenty percent traffic coming off this road. He is conscious of how we spend our dollars
and we need to get the road fixed. Either way it is going to work but the question is where
does the money come from?
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Councilmember Davis stated he understands the urgency for Cibolo to make improvements
to this particular road. He also understands where this road racks and stacks on our
Pavement Condition Index (PCI). He has received calls from different residents about
certain roads but none of them were for Wiederstein. He said Schertz can step up and take
this project on or do nothing (neither one being the right answer). The deed option is
interesting —we could put restrictions in there that meet our needs. We wouldn't have
maintenance going forward and have no out -of- pocket now. He would like to hear more
information from Cibolo. Maybe it is time to have a joint meeting with them to see which
way we go forward with this.
Councilmember Gutierrez stated there is a reason why TxDOT wants the right of way on
FM 1518. It is important that we keep our curve cuts where we want them. We forget that
Schertz owns 3/4 of the corridor on 11135. Giving the road to Cibolo is not the right way to
go —they can add restrictions and make it impossible for us to even do the curve cuts. We
have to keep the road in Schertz so we can control what we want.
Councilmember Scagliola stated his only problem with deeding something over to
somebody is what happens when they default? He is not in favor of turning over Schertz
property. He has a good relationship with Cibolo's Council. Once that area is fully
developed, he believes we can recoup that $1 million and more. The name of Cibolo Valley
Drive does not bother him at all. He does not believe it is time to give the property over to
them. He recommends letting the city managers speak with the developers to determine the
best course of action. Bring both of the councils a plan then.
Mayor Carpenter stated he would just like to ask Council to wait for the results of the
process that has already begun. Then they can make a decision based on what is before
them.
Councilmember Crawford requested a brief from Mr. James on what is going on.
Mr. James stated Cibolo City Manager Robert Herrera is still agreeable to the deal as what
was laid out to Council of Schertz kicking in $1 million to the section of Wiederstein from
IH 35 to Old Wiederstein as well as the commitment of up to 1/z million dollars from both
cities to try and leverage those funds to make intersection and overpass improvements
within the TxDOT right of way. There are some Cibolo citizens who have expressed their
dislike of the proposal to their city council. However, Mr. Herrera has indicated he is still
supportive of the plan in terms of a deal going forward. Mr. James is working on a draft of
an ILA to get to him. He anticipates getting that back to both councils on the 20.
Closed Session
13. City Council will meet in closed session under Section 551.074 of the Texas Government
Code, Personnel Matters to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of the City Manager.
07 -10 -2018 Minutes Page - 13 -
14. City Council will meet inclosed session under Texas Government Code Section 551.071,
Consultation with the City Attorney and Section 551.074 Personnel Matters to deliberate a
complaint about and the evaluation, duties'or discipline of a City Council Member.
Mayor Carpenter stated Councilmember Edwards is absent this evening and he has a note
from him asking that Council not take up Item 14 in his absence. If there is no objection
from Council they will not take up that item this evening. Also, in regard to Item 13 it has
always been the habit that when a Councilmember is absent that they not meet. Council
concurred not to meet on either item.
City Council did not meet in closed session.
13a. Take any action based on discussions held in closed session under Agenda Item 13.
No action taken as Council did not meet
14a. Take any action based on discussions held in closed session under Agenda Item 14.
No action taken as Council did not meet.
Requests and Announcements
® Announcements by the Acting City Manager.
No additional announcements were made.
® Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
Mayor Carpenter recognized Councilmember Crawford who requested an agenda item
regarding people parking in front of mailboxes. Acting City Manager Brian James stated
that he would like to have this vetted through the Transportation Safety Advisory
Commission (TSAC) first and then have them bring back their recommendations to
Council. Councilmember Crawford stated that this would be fine.
® Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor Carpenter recognized Mayor Pro -Tem Scagliola who stated he liked it when Mr.
Greenwald stood up here and thanked everyone for making him the Marshal for the day. It
is an honor greatly deserved. The July 4th Parade was wonderful. He also encouraged
07 -10 -2018 Minutes Page - 14 -
people to contribute donations toward raising funds to fix the old 1956 fire truck up. They
need about $20,000 +. He also thanked staff for working the 4"' of July Jubilee event.
Mayor Carpenter recognized Councilmember Gutierrez who thanked staff for their work on
putting together the 40i of July parade event.
Mayor Carpenter recognized Councilmember Crawford who also thanked staff for their
contributions to the 40i of July Jubilee.
Mayor Carpenter recognized Acting City Manager Brian James who added on to Mayor
Pro -Tem Scagliola's comment about contributions. He has seen a draft of the work done by
several city departments to allow it easier for patrons to make online donations to different
things. So, they will add the fire engine repair to that list. Then they can also start
promoting it in the Schertz Magazine.
Mayor Carpenter thanked staff for all their hard work on the 4' of July Jubilee Parade and
even though we did not have the fireworks show it will be done during the city's 600i
birthday celebration in September.
15. Information available in City Council Packets - NO DISCUSSION TO OCCUR
• Bond Rating Reports. (B. James/D. Wait/J. Walters)
• Update information from the Committee of Committees Advisory Commission
(CCAB). (B. James /S. Gonzalez)
• Update regarding large projects /CIP. (D. Wait/J. Harshman/T. Buckingham)
• Pending informational items.
Adiournment
As there was no further business, Mayor Carpenter adjourned the meetig at 8:00 p.m.
R. Carpenter, Mayor
ATTE
Brenda Dennis, City Secretary
07 -10 -2018 Minutes Page -15 -