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08-14-2018 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL August 14, 2018 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a tea Call to Order — Regular Session Opening Prayer and Pledtes of Allegiance to the Flats of the United States and State of Texas. (Councilmember Gutierrez) City Events and Announcements • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) • Announcements and recognitions by the Acting City Manager (B. James) • Announcements and recognitions by the Mayor (M. Carpenter) Employee Recognition • 20 years' Service Recognition — Daniel Pequeno — Public Works. (B. James) Presentations • Presentation on the Police Department's new Community Interactive Crime Mapping system. (D. Wait /M. Hansen /M. Bane) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. 08 -14 -2018 Council Agenda Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshop • Provide an update on the status of the Pavement Condition Index (PCI) projects and receive direction from Council. (K. Woodlee /J. Nowak) • Presentation and discussion of the FY 201.8 -1.9 Proposed Budget. (B. James /J. Walters) Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Couneilmember. 1. Ordinance No. 18 -F -16 — Consideration and /or action approving an Ordinance granting an electrical transmission and distribution and communications franchise to the Guadalupe Valley Electric Cooperative, Inc. for the use of City streets, alleys, and public ways for a ten -year term. Final Reading (D. Wait) 2. Ordinance No. 18 -D -26 — Consideration and/or action approving an Ordinance providing that the Code of Ordinances for the City of Schertz be amended by revising sections 86 -11.8 — Maximum Limits in School Zones including the school zone for the Rose Garden Elementary on FM 1518 and providing an effective date. Final Reading (B. James/K. Woodlee /C. Palomo) 3. Ordinance No. 1.8 -D -27 — Consideration and/or action approving an Ordinance providing that the Code of Ordinances for the City of Schertz be amended by revising section 86 -11.8 — Maximum Limits in School Zones including the school zone for the Danville Middle School on FM 482 and Hubertus Road and providing an effective date. Final Reading (B. James /K. Woodlee /C. Palomo) 4. Resolution No. 18 -R -97 — Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the Acting City Manager to enter into an Interlocal. Agreement with North Central. Texas Council of Governments (NCTCOG )for Actuarial Services. (B. James /J. Walters) 5. Resolution No. 18 -R -105 — Consideration and /or action approving a Resolution authorizing the Acting City Manager to enter into a contract with Souzamaphone Marketing LLC for Graphic Design Services. (S. Gonzalez /L. Klepper /M. Geedman) 6. Resolution No. 18 -R -90 — Consideration and /or action approving a Resolution authorizing the Acting City Manager to enter into a contract with HydroPro Solutions for the purchase of Water meters. (B. James /J. Walters /D. Hardin- Trussell) 08 -14 -2018 City Council Agenda Page - 2 - 7. Resolution No. 18 -R -109 - Authorizing an amendment to the Interlocal Cooperation Agreement with the City of Cibolo, Texas and the Schertz- Cibolo- Universal City Independent School District regarding Police Services. (D. Wait /M. Hansen) 8. Resolution No. 18 -R -110 — Consideration and /or action approving a Resolution authorizing the acquisition of permanent easements and property necessary for the completion of relocating pipelines and appurtenances related to the FM 1103 Road Widening Project. (D. Wait/J. Hooks) Discussion and Action Items 9. Resolution No. 18 -R -107 - Property Tax Rate — Consideration and/or action approving a Resolution taking a Record Vote on setting the Preliminary Maximum Tax Rate for FY 201.8 -19 and Scheduling of Public Hearings on the proposed FY 2018 -19 Budget and Tax Rate. (B. James /J. Walters) 10. Ordinance No. 18 -T -28 — Consideration and /or action approving an Ordinance by the City Council of the City of Schertz Texas authorizing an adjustment to the Fiscal Year 2017 -2018 Budget, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. First reading (B. James /J. Walters) Roll Call Vote Confirmation Workshop • Discussion and possible action regarding the City Council Rules of Conduct and Procedure and Council's Code of Ethics. (Item requested by Mayor Carpenter and Councilmember Crawford) • Workshop /Discussion regarding City of Schertz UDC masonry wall requirements. (B. James /L. Wood /B. Cox) (Requested by Councilmember Larson and Councilmember Crawford) Roll Call Vote Confirmation Closed Session 1.1. City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Reconvene into Regular Session 1.1 a. Take any action based on discussions held in closed session under Agenda Item 11. Roll Call Vote Confirmation Requests and Announcements • Announcements by the Acting City Manager. 08 -14 -2018 City Council Agenda Page - 3 - • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 12. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Library Summer Programs (M. Uh]hom) • EDC Small Business Grant Approval Process (K. Kinateder} • Pending informational items. Adjournment CERTIFICATION I, DONNA SCHMOEKEL, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 10th DAY OF AUGUST 2018 AT 3:45 P.M., WHICH IS A PLACE :READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. DovLVo <SrhmoezeL Donna Schmoekel, Deputy City Secretar I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2018. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the 08 -14 -2018 City Council Agenda Page - 4 - intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Councilmember Scagliola — Place 5 Main Street Committee Interview Committee for Boards and Commissions - Alternate Hal Baldwin. Scholarship Committee Schertz- Seguin Local Government Corporation — Alternate Cibolo Valley Local. Government Corporation - Alternate Councilmember Davis— Place 1 Councilmember Gutierrez — Place 2 Audit Committee Audit Committee Schertz Housing Authority Board Investment Advisory Committee Interview Committee for Boards and Commissions Main Street Committee - Chair Councilmember Larson — Place 3 Councilmember Edwards — Place 4 Main Street Committee — Vice Chair Interview Committee for Boards and Commissions Investment Advisory Committee Cibolo Valley Local. Government Corporation Main Street Committee Councilmember Kiser — Place 6 Councilmember Crawford — Place 7 Schertz Animal Services Advisory Commission Schertz - Seguin Local Government Corporation Audit Committee Interview Committee for Boards and Commissions TIRZ 11 Board 08 -14 -2018 City Council Agenda Page - 5 - Presentation 1 CITY COUNCIL MEMORANDUM City Council Meeting: August 14, 2018 Department: Police Subject: Presentation — Presentation of new Community Interactive Crime Mapping Software ready to be launched. There are often requests from current and prospective citizens about crime statistics around the city or specific areas of the city such as a neighborhood. At times, people are curious about an event they observed, perhaps on their own street. Currently an open records request would be submitted and staff time would be expended to answer the request. This software provides this information to anyone with Internet access. A link from our website will open the program and allows a variety of searches of our crime data. http;llwww.comr unitycrimem2p,coml ?address= Schortz %2C %20TX Goal To provide a Community Interactive Crime Mapping program to the citizens and potential citizens of Schertz. Community Benefit Provides immediate access to crime data that was formally available only through an open records request and staff time to respond. This is completed without any interaction necessary with the Department staff. The data will be updated every 24 hours at midnight. Agenda No. I CITY COUNCIL MEMORANDUM City Council Meeting: August 14, 2018 Department: Subject: BACKGROUND City Management Ordinance 18 -F -16 — An Ordinance granting an electrical transmission and distribution and communications franchise to the Guadalupe Valley Electric Cooperative, Inc. for the use of City streets, alleys, and public ways for a ten year term. Final Reading. The City is responsible for regulating and controlling the uses of its public rights of way across the City. This includes who can or cannot utilize these areas and if authorized to use them, what steps and processes must be followed so that these uses do not create health and safety concerns or nuisance conditions. Texas Utility Code Section 33 authorizes municipalities to charge a reasonable charge to an electrical provider that uses the City's streets, alleys and public ways to provide electrical service to its citizens. The City of Schertz has had a franchise agreement in place with the Guadalupe Valley Electric Cooperative since 1972. City staff is bringing forward an updated franchise agreement with Guadalupe Valley Electric Cooperative. This agreement maintains the franchise fee at 2% of the gross receipts of electricity sales and it also adds an additional 2% fee based upon the gross receipts of sales of fiber optic home internet services. Home internet service is provided by GVEC with its electrical infrastructure and was not a service they provided at the time the City entered into its previous franchise agreement with GVEC. Because it utilizes the same streets, alleys and public ways, GVEC brought this fee forward so that all services they provide are included in the fees paid for access to these areas. City staff made several changes to the GVEC template franchise agreement with the majority of them being recommendations from the City Attorney regarding appropriate language that the City can agree to under the law. Staff made suggested language changes to insure the clarity of GVEC following the City's Unified Development Code and its Right of Way Management Ordinance implemented last September. Additionally, there were language changes based upon GVEC incorporating its street light agreement into the franchise agreement with this renewal. It had previously been an independent annex to the old agreements. While completing staffs review of the proposed new franchise agreement, we learned that the last franchise agreement with GVEC was signed in 1998 but unlike previously believed, that agreement had a term of ten years, not twenty. Staff has been working to better understand certain language in the 1998 agreement and are awaiting information back regarding this apparent expiration of the agreement. After completing the renewal of this agreement, staff will be reviewing all other franchise agreements to insure they are still in their term. Those that are found out of date or nearing out of date will be brought forward for evaluation and renewal. City staff believes this agreement is in the best interest of both the City and GVEC and staff recommends passage of this ordinance on first reading. City staff originally brought this ordinance to City Council on April 27, 2018 for a first reading. The document was then sent to GVEC for review. The time it has taken to get to agreed upon language between both the City and GVEC as well as each organization's legal team left no time for mandated publication of this agreement as required by the City Charter before the Charter's 90 day window between an ordinance's first and second reading would have expired. As a result, Staff is bringing this back to City Council for a first reading. The GVEC Board of Directors approved this agreement on the 24th of July. Approval of this franchise ordinance on final reading will allow the agreement to be in effect. City Council approved this on first reading at their meeting of July 24, 2018. Community Benefit To provide the City with high quality electricity service in the areas served by GVEC by providing access to streets, alleys and public ways for the health, safety, and welfare of the citizens of the City. Summary of Recommended Action Staff recommends Council approve Ordinance 1.8 -F -1.6 on final reading awarding a Ten -Year Franchise to Guadalupe Valley Electric Cooperative. FISCAL IMPACT No fiscal impact to approve the Franchise Ordinance. The City will continue the collection of franchise fees as has been done in the past. RECOMMENDATION Staff recommends Council approve Ordinance 18 -F -16 on final reading. ATTACHMENT Ordinance 18 -F -16 Final STATE OF TEXAS CITY OF SCHERTZ ORDINANCE NO. 18 -F -16 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, GRANTING AN ELECTRIC TRANSMISSION AND DISTRIBUTION, AND COMMUNICATIONS FRANCHISE TO THE GUADALUPE VALLEY ELECTRIC COOPERATIVE, INC. FOR THE USE OF CITY STREETS, ALLEYS, AND PUBLIC WAYS FOR ATEN YEAR TERM COMMENCING ON THE EFFECTIVE DATE; CONTAINING VARIOUS TERMS AND CONDITIONS WITH REGARD TO THE GRANT OF SUCH FRANCHISE; CONTAINING A SEVERABILITY CLAUSE; PROVIDING FOR THE SUPERSEDING OF ANY AND ALL KINDS OF ORDINANCES, REGULATIONS, RULES, OR :POLICIES THAT ARE IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, that: Section 1. The City of Schertz, Texas ( "City "), pursuant to this ordinance ( "Ordinance ") does hereby grant unto the Guadalupe Valley Electric Cooperative, Inc. and to any of the Cooperative's affiliates, successors and permitted assigns ( "Cooperative "), the right, privilege, and franchise to erect, construct, maintain, operate, use, extend, remove, replace, repair, and excavate within, under, on, over, across, and along any and all of the present and future public roadways, highways, streets, squares, parks, lanes, alleys, public sidewalks, public ways, waterways, streams, and bridges in which the City now or hereafter has an interest, a system of poles, pole lines, transmission and distribution lines, wires, guys, conduits, switches, transformers, fiber optic cables, transmitters, receivers, amplifiers, wireless radio signal antennas and other wireless transmission signal devices, and other desirable appurtenances and facilities necessary or useful for the purpose of delivering, carrying, conducting, conveying, supplying, and selling to the City and the inhabitants of the City or other person or persons, firms or corporations, whether within or outside the City boundaries, electricity for light, heat, power and for any other purpose for which electricity may be now or hereafter used, and communication signals or the capability and capacity for transport of communication signals of whatever kind and character, including telephone signals, internet communications and cable TV signals; to deliver, carry, conduct, supply, and distribute electricity and communication signals by means of said poles, pole lines, transmission and distribution lines, wires, guys, conduits, switches, transformers, fiber optic cables, transmitters, receivers, amplifiers, wireless radio antennas and other wireless transmission signal devices, or other facilities to sell and distribute same to the City, the inhabitants of said City, or any other persons, firms or corporations, whether within or outside the City boundaries. Section 2. It is expressly understood and agreed that this Ordinance grants the Cooperative the rights and privileges contained in Section l above only as to property located within the corporate limits of the City presently in or hereafter added to the Cooperative's service area and to property hereinafter annexed by the City which is presently or hereafter located within the Cooperative's service area. The City shall notify Cooperative in writing of the effective date of any annexation of property into the City limits that would require Cooperative to include such properties for purposes of calculations of any payments due under this Ordinance. Cooperative shall not be liable to City for any payments, penalties, or interest on gross receipts for Cooperative customers within a newly annexed area until ninety (90) days after written notice from the City to the Cooperative of the annexation. Thereafter the Cooperative shall assure that any and all retail customers located within such annexed territory be included and shown on its accounting system as being within the City boundaries. After such ninety (90) day written notice from the City to the Cooperative or after the effective date of the annexation (whichever occurs last), all customer accounts located within the annexed territory shall begin accrual for purposes of the payment provisions specified in Section 11 of this Ordinance. Section 3. Cooperative's structures, lines, guys, and other installations shall be designed and constructed consistent with the National Electrical Safety Code and any other applicable state and national standards as well as the City's codes and regulations. The City will use its best efforts to support the Cooperative's need for easement conditions that do not unduly restrict the Cooperative's use of the easement, and City will exercise its regulatory power to manage the activities of Cooperative within a public way only to the extent that such regulations are reasonably necessary to protect the health, safety and welfare of the public. The City will maintain appropriate ordinances that limit the use of utility easements by fee property owners to uses that do not substantially interfere with safe and effective operation of the Cooperative's installed facilities. Upon written notification by the Cooperative to the City of an encroachment in a utility easement substantially interfering with the safe and effective operation of the Cooperative's installed facilities, the City will take prompt and reasonable action to resolve the encroachment. Section 4. If the City, in order for the accommodation or new construction of its sewers, water lines, streets or other public works, shall require any structures, lines, guys, or other installations and facilities of the Cooperative located in a street or other City right -of -way to be shifted or relocated to a new position in a street or other available right -of -way, such structures, lines, guys, or other installations shall be so shifted or relocated by the Cooperative at the Cooperative's expense; provided, however, the City shall work with Cooperative in good faith to minimize the economic impact on Cooperative and the number of Cooperative facilities that may need to be relocated or shifted. City shall give the Cooperative reasonable prior written notice of its projects requiring relocation of the Cooperative's facilities and shall provide a suitable alternate public easement for the facilities to be relocated. The Cooperative shall be required to utilize appropriate equipment in compliance with the City's current codes and regulations when the relocation requires the use of new equipment. In the event that Cooperative is required by City to remove or relocate its facilities under this Section 4 and City is eligible under federal, state county, local or other programs for reimbursement of costs and expense incurred by Cooperative as a result of such removal and /or relocation, and such reimbursement is required to be handled through City, City shall apply for such reimbursement and include Cooperative's removal and/or relocation costs and expenses in the application by City for reimbursement, and remit such reimbursement to Cooperative when received. City shall provide reasonable written notice to Cooperative of the deadline for Cooperative to submit documentation to City for reimbursement of the costs and expenses of such removal and/or relocation. For the avoidance of doubt, the City may not require the Cooperative to relocate any facilities underground in a public right -of -way, and a location underground in a public easement will not constitute a "suitable alternate public easement" for purposes of relocating Cooperative facilities under this Section; provided, however, if the City, in order for the accommodation or new construction of its sewers, water lines, streets or other public works, requests that existing facilities of Cooperative be relocated or shifted underground in a street or other available right -of. -way at the City's expense, such facilities shall be relocated underground by the Cooperative at the City's expense; provided, however, the City shall work with Cooperative in good faith to minimize the impact on Cooperative and the number of Cooperative facilities that may need to be relocated or shifted underground. If a third -party desires or the City requires Cooperative to adapt or conform any of Cooperative's facilities, or in any way alter, relocate, or change Cooperative's property to enable any third party (whether public or private), other than the City, to use the public ways, Cooperative shall have the right, as a precondition to making any such alteration, change or relocation, to require payment to Cooperative for any and all loss, cost or expense occasioned thereby to be paid by the third party. The City shall, as part of any franchise agreement, or renewal thereof, with any future third party, include the requirement of payment by the third party to Cooperative for any and all loss, cost or expense incurred by Cooperative that is occasioned by the third -party request for any alteration, change or relocation of Cooperative property. Cooperative shall permit private or public entities desiring to provide communication services to the City to use existing Cooperative poles, provided that such attachment and use is feasible, does not interfere with Cooperative's ability to utilize its facilities for its purposes, and is not in conflict with safety procedures or requirements of Cooperative. Such use shall be subject to the entity's execution of Cooperative's form of contract for pole attachment and payment of the Cooperative fees applicable to such service. Section 5. The Cooperative may open -cut streets, curbs and sidewalks, and may bore, or utilize any other methods it deems reasonably necessary (including, but not limited to tree trimming) to construct, operate and maintain the Cooperative facilities within the City. The surface of any street, alley, or public way or place disturbed by the Cooperative shall be restored to City standards by the Cooperative within a reasonable time after the completion of the work to the same or similar condition as existed prior to the Cooperative's work. No street, alley, or public way or place shall be encumbered by the Cooperative for a longer period than shall . be reasonably necessary to execute the work. The Cooperative shall have no responsibility for any injuries to landscaping or improvements located over, under, or around Cooperative facilities, but shall use reasonable care to avoid such injuries. Section 6. COOPERATIVE SHALL INDEMNIFY AND HOLD THE CITY AND ITS OFFICERS AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, JUDGMENTS, COSTS, LIENS, LOSSES, EXPENSES, FEES (INCLUDING REASONABLE ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS, ACTIONS, DEMANDS, CAUSES OF ACTION, LIABILITY, AND SUITS OF ANY KIND AND NATURE, INCLUDING PERSONAL OR BODILY INJURY (INCLUDING DEATH), PROPERTY DAMAGE, OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT THAT IS FOUND BY A COURT OF COMPETENT JURISDICTION TO BE CAUSED BY THE NEGLIGENT ACT, ERROR, OR OMISSION OF THE COOPERATIVE, ANY AGENT, OFFICER, DIRECTOR, REPRESENTATIVE, 3 EMPLOYEE, AFFILIATE, OR SUBCONTRACTOR OF THE COOPERATIVE, OR THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, DIRECTORS, OR REPRESENTATIVES, WHILE INSTALLING, REPAIRING, OR MAINTAINING COOPERATIVE ELECTRIC AND COMMUNICATION FACILITIES IN A PUBLIC RIGHT -OF -WAY. THE INDEMNITY PROVIDED BY THIS SUBSECTION DOES NOT APPLY TO ANY LIABILITY RESULTING FROM THE NEGLIGENCE OF THE CITY, ITS OFFICERS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. IF COOPERATIVE AND THE CITY ARE FOUND JOINTLY LIABLE BY A COURT OF COMPETENT JURISDICTION, LIABILITY SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THIS STATE WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE CITY UNDER STATE LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER STATE LAW. THIS SECTION IS SOLELY FOR THE BENEFIT OF THE CITY AND COOPERATIVE AND DOES NOT CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY. Section 7. TO THE EXTENT PERMITTED BY THE TEXAS CONSTITUTION AND STATE LAW AND WITH THE MUTUAL UNDERSTANDING THAT CITY IS A HOME -RULE MUNICIPALITY CHARTERED UNDER THE TEXAS CONSTITUTION AND A POLITICAL SUBDIVISION OF THE STATE OF TEXAS AND THAT AN INDEMNITY OBLIGATION CANNOT BE PAID FROM CURRENT REVENUES AND THAT NO ORDER, RESOLUTION, TAX NOR INTEREST AND SINKING FUND HAS BEEN SET, ADOPTED OR ESTABLISHED FOR PAYMENT OF THIS INDEMNITY OBLIGATION, AND WITHOUT EXPANDING CITY'S LIABILITY BEYOND THE STATUTORY LIMITS OF THE TEXAS TORT CLAIMS ACT OR EXISTING LAW, CITY SHALL INDEMNIFY AND HOLD COOPERATIVE AND ITS OFFICERS AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, JUDGMENTS, COSTS, LIENS, LOSSES, EXPENSES, FEES (INCLUDING REASONABLE ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS, ACTIONS, DEMANDS, CAUSES OF ACTION, LIABILITY, AND SUITS OF ANY KIND AND NATURE, INCLUDING PERSONAL OR BODILY INJURY (INCLUDING DEATH), PROPERTY DAMAGE, OR OTHER WARM FOR WWICW RECOVERY OF DAMAGES IS SOUGHT THAT IS FOUND BY A COURT OF COMPETENT JURISDICTION TO BE CAUSED SOLELY BY THE NEGLIGENT ACT, ERROR, OR OMISSION OF THE CITY, ANY AGENT, OFFICER, DIRECTOR, REPRESENTATIVE, EMPLOYEE, AFFILIATE, OR SUBCONTRACTOR OF THE CITY, OR THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, DIRECTORS, OR REPRESENTATIVES, WHILE INSTALLING, REPAIRING, OR MAINTAINING FACILITIES IN A PUBLIC RIGHT - OF -WAY OR IN DIRECTING COOPERATIVE TO INSTAL FACILITIES AT A LOCATION. THE INDEMNITY PROVIDED BY THIS SUBSECTION DOES NOT APPLY TO ANY LIABILITY RESULTING FROM THE NEGLIGENCE OF THE COOPERATIVE, ITS OFFICERS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. IF COOPERATIVE AND CITY ARE FOUND JOINTLY LIABLE BY A COURT OF COMPETENT JURISDICTION, LIABILITY SHALL BE 0 APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THIS STATE WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE CITY UNDER STATE LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER STATE LAW. THIS SECTION IS SOLELY FOR THE BENEFIT OF THE COOPERATIVE AND CITY AND DOES NOT CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY. Section 8. Nothing herein contained shall be construed as conferring upon the Cooperative any exclusive rights or privileges of any nature whatsoever; provided, however, that the rights granted to Cooperative hereunder shall not be infringed upon or diminished by rights or privileges granted to a third party by City. Section 9. The provisions of this Ordinance are severable, and if any section, provision, or part thereof be declared invalid then it is hereby declared the intent of the parties that the remaining parts of this Ordinance would be adopted, notwithstanding such invalid part or parts, and the invalidity of any particular section, provision, or part shall not invalidate this Ordinance, unless such invalidation materially changes the rights or obligations of either party. Section 10. This Ordinance shall be in force and effect for a period of ten (10) years from and after the date on which the City adopts it in the form authorized by the Cooperative (the "Effective Date ") and shall automatically be renewed for an additional ten (10) years. The Cooperative's payment obligation provided for in Section 11 of this Ordinance shall become effective on the first day of the month following the Effective Date. This Ordinance shall supersede and take precedence over inconsistent ordinances, resolutions, or regulations hereafter or previously passed by the City, including ordinances requiring an application, permit, or fee to use or construct facilities within City streets, alleys, or any other public ways. Section 1.1. In consideration of the rights granted to the Cooperative herein, the Cooperative, during the term of this Ordinance shall pay quarterly to City (payable on or before the forty -fifth day after the end of each quarter) a franchise fee of two (2) percent of the gross receipts received by Cooperative from the Cooperative's sale of electricity, and two (2) percent of the gross receipts received by Cooperative from Cooperative's sale of fiber optic home internet services, but only to the extent such services, whether for electricity or for fiber optic home internet services, are provided through Cooperative facilities located in, on, or under City public ways for which Cooperative does not pay the City a rental fee or other consideration for such use outside this Ordinance, to each retail customer of Cooperative whose consuming facility's point -of- delivery is located within the City's boundaries during such previous quarter. The term "gross receipts" shall not include (1) local, state, or federal taxes and regulatory fees of any kind collected by Cooperative that have been billed to its customers and that are separately stated on customer bills, (2) the franchise fees paid under this Ordinance, (3) receivables or revenue uncollectible from customers (i.e., bad debts) with billing addresses in the City that may have previously been included in gross receipts, or (4) revenue from the Cooperative's pole attachment agreements. It is agreed that such franchise fee payment is in addition to any ad valorem tax now or hereafter to be assessed on and collected from Cooperative under the laws of the State of Texas. Other than 5 with respect to such ad valorem taxes, the payments so provided for in this section are in lieu of all other fees or charges, and the City shall not impose or collect, nor attempt to impose or collect, any other charge or fee in connection with the construction, operation, and maintenance of Cooperative's facilities or Cooperatives use of City public ways. In the event Cooperative's customer bills contain charges for services or fees other than electric and /or communication service, customer payment shall be allocated between services on a pro rata basis for purposes of calculating the franchise fee. If the Cooperative elects to provide customer choice pursuant to the terms of the Public Utility Regulatory Act ( "PURA "), the electric franchise fee due under this Ordinance shall be as provided in the Texas Utilities Code Section 33.008 for an electric cooperative. Section 12. Upon the City's written request, at reasonable intervals not to exceed once per fiscal year, the Cooperative will provide to City reports setting out matters concerning rates charged for services provided and revenues received by reason of the operation of the Cooperative within the City for payments made within two (2) years prior to the commencement of the reports, as such services and revenues relate to the calculation of the franchise fee herein. Such reports shall not include personally identifiable information, the content of communications, or other privately stored data. Section 13. This Ordinance may be assigned by the Cooperative to any entity with the consent of the City, which consent shall not be unreasonably withheld. Section 14. This Ordinance supersedes for all purposes the franchise previously granted by the City to the Cooperative on the 18th day of August 1998. Section 15. The Cooperative understands that the City is bound by and will comply with the Texas Public Information Act and that all information that is shared with the City is subject to the requirements of this legislation. The City shall promptly notify Cooperative in the event that any information received from Cooperative is requested by any third party. Section 16. As part of the consideration for the Cooperative's use of the City's streets and public ways under this Ordinance, the Cooperative agrees to provide street lighting service within the areas of the City covered by this Ordinance, as provided for in this section. The design and construction of the street light units shall be in accordance with the City's codes and regulations or if silent, then with reasonable industry standards. a. Street light units shall be installed and maintained by the Cooperative at various locations on City property in the City, as mutually agreed by the parties, but not including locations on farm - to- market roads, State or Interstate highways, or toll roads. Such lights shall be located primarily on street corners, within the bounds of the City streets, or at other locations on City property. Such lights shall be located for the benefit of the public and in areas which are open to and frequented by the general public. Following initial placements of lights, reasonable additional street light installations may be requested by the City Manager (or his designee) in writing, specifying the location of such light or lights to be installed under the terms of this Ordinance; the Cooperative shall reasonably comply with such requests, in its sole discretion. 0 b. The Cooperative shall not be obliged to provide street lights on private property. Existing lights installed under private contracts with various persons or with the City may be absorbed into the street lighting system to be furnished hereunder, at the Cooperative's sole discretion, and the persons contracting for such lighting shall be excused from their obligations under such contract, provided that such lights meet the requirements of this Ordinance. C. Street lights in new subdivisions within the City limits and the annexed areas of the City shall be installed from time to time pursuant to this Ordinance. The City's Unified Development Code or if silent with reasonable industry design standards shall be used in determining locations. d. The Cooperative shall not install a street light in any block or area in which there is not at least one permanent residence or business, nor shall it erect street lights in areas along highways, roads or streets unless there is at least one residence or business within a normal city block or 500 feet of such light. Exceptions to this may be requested by the City Manager (or his designee) in writing, specifying the location of such light or lights to be installed under the terms of this Ordinance; the Cooperative shall reasonably comply with such requests, in its sole discretion. e. If the installation of different types of street light units other than those that are in accordance with reasonable industry standards should be requested by the City, such units will be installed and maintained by the Cooperative upon a cost - sharing basis. The City shall be billed for the balance of the cost of such light at such location. f. For lights requested by the City and installed by the Cooperative that are different than reasonable industry standards, the City shall reimburse the Cooperative monthly for its delivered cost of power consumed by such lights in excess of that applicable to the standard size light unit. g. In the event any area in which street lighting has been placed should no longer be used, either as business property or residential, to such extent that street lighting would not be appropriate under the terms of this Ordinance, then the street lights in such area may be removed by the Cooperative with the agreement of the City. If the City objects to the removal, the light(s) shall remain and the City shall be billed for the electricity consumed by such light(s) at the applicable rates. h. All installations made hereunder shall remain the property of the Cooperative. Upon the termination of this Ordinance, Cooperative may at its election remove street lights installed hereunder. i. It is understood that the street lighting being furnished under the terms of this Ordinance is being requested by the City and furnished by the Cooperative as a service to the City in the manner agreed upon herein. j. Notwithstanding anything herein to the contrary, the Cooperative's obligation to provide street lighting under this section shall apply only to areas of the City served electricity by the Cooperative. The Cooperative reserves the right to terminate its obligation under this section if its non - wholesale power revenues are materially reduced as the result of another entity performing a 7 power delivery function (i.e. distribution, transformation, metering, billing, etc.) in any section of the City served by the Cooperative. If this Ordinance is terminated at any time or for any reason, all street lighting provided thereafter at the written request of the City shall be billed to and paid for by the City at the then - existing appropriate tariff or as otherwise agreed by the Cooperative and the City. Section 17. City agrees to include Cooperative in the planning process for developments of land located within the Cooperative's service area, and the City Manager or his/her designee shall forward a copy of such proposed plats or subdivision master plans to the Cooperative for review and recommendation. Cooperative shall provide a written recommendation to the City Manager or his /her designee with respect to the acceptability of the proposed plat or subdivision master plan and the provision of Cooperative utility services provided hereunder. Approved on first reading the 24th day of July 2018. PASSED, APPROVED AND ADOPTED on final reading the 14th day of August 2018. . Brenda Dennis, City Secretary (SEAL OF THE CITY) CITY OF SCHERTZ, TEXAS Michael. Carpenter, Mayor GUADALUPE VALLEY ELECTRIC COOPERATIVE, INC. Darren Schauer, President & CEO 0 City Council Meeting: Department: Subject: BACKGROUND Agenda No. 2 CITY COUNCIL MEMORANDUM August 14, 2018 Public Works / Engineering Ordinance No. 18 -D -26 - Providing that the Code of Ordinances for the City of Schertz be amended by revising section 86 -1.1.8 maximum limits in school zones including the school zone for Rose Garden Elementary on FM 1518 and providing an effective date. Final Reading Schertz - Cibolo- Universal City Independent School District's new Rose Garden Elementary School is set to begin the school year with its first day of class being Monday August 20th, 2018. A school zone, established by the Texas Department of Transportation is recommended to have a reduced speed limit of 35 miles per hour on a 55 mile per hour road. The zone is for 1,200 feet in front of the school. (See Exhibits A and B). The Transportation Safety Advisory Committee (TSAC) recommended approval of this at their August 2, 2018 . meeting. City Council approved this on first reading at their meeting of August 7, 2018. Goal To ensure that school zones are up to date in the City of Schertz and enforced through Code of Ordinances, and provide for safe travel while maintaining proper records for maximum speed limits in School Zones. Community Benefit By working cooperatively with the TxDOT and local Schools, the City can promote safety for motorists and students traveling in the City Limits. Summary of Recommended Action Recommend approval this August 1.4, 2018, final reading of Ordinance No. 18 -D -26. FISCAL IMPACT No cost to the city, these signs will be installed by the School contractor and maintained by TXDOT. RECOMMENDATION Staff recommends approval of Ordinance 18 -D -26 on final reading. City Council Memorandum Page 2 ATTACHMENT(S) Exhibit A — School Zone Location Map Exhibit B — TxDOT Strip Map Ordinance 18 -D -26 Exhibit A Proposed Reduced Speed School Zone on FM 1518 in Schertz, TX (Rose Garden Elementary) ORDINANCE NO. 18 -D -26 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, PROVIDING THAT THE CITY CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS, BE AMENDED BY REVISING SECTION 86- 118, MAXIMUM LIMITS IN SCHOOL ZONES INCLUDING THE SCHOOL ZONE FOR ROSE GARDEN ELEMENTARY ON FM 1518 AND PROVIDING AN EFFECTIVE DATE WHEREAS, §542.202 of the Texas Transportation Code provides that local authorities with respect to a highway under its jurisdiction and in the reasonable exercise of the police power can designate school crossing zones; and WHEREAS, §541.302 of the Texas Transportation Code defines a "school crossing zone" as a reduced speed zone designated on a street by a local authority to facilitate safe crossing of the street by children going to or leaving a public or private elementary school or secondary school during the time the reduced speed limit applies; and WHEREAS, the City has received a request from the Texas Department of Transportation (TxDOT) to designate a school crossing zone on FM 1518 in the vicinity of the Rose Garden Elementary School; and WHEREAS, the City has investigated and determined that it would be advantageous and beneficial to the citizens of the City to amend Section 86 -1.18 of the Schertz Code of Ordinances as set forth below. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. That Section 86 -118 of the Code of Ordinances of the City of Schertz, Texas, Maximum Limits in School Zones, be amended to add the following: "Section 86- 1.1.8, Maximum limits in school zones" Street Extent Speed Limit (MPH) FM 1518 1200' in front of FM 1518 35 Rose Garden Elementary Section 2 The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3 All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4 This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5 If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6 It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7 This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Passed and approved on the first reading this 7th day of August 2018. PASSED AND APPROVED ON FINAL READING this 14th day of August 2018. Michael R. Carpenter, Mayor, ATTEST: Brenda Dennis, City Secretary ULVELOHMENI RESTRICTED SIGHT DISTANCE BALL BANK or ADVISORY SPEED w 0 PROPOSED SCH. ZONE EXISTING SCH. ZONE CURVES OVER 2° ° aaw ib m 1n m •35 MPH WHEN SO M' -35 MPH WHEN SO N1 GRADES OVER 3% SIGNED FOR SCHOOL SIGNED FOR SCHOOL SURFACE WIDTH AND TYPE ZONE. 55 MPH AT ZONE 55 MPH AT R.O.W. AND ROADBED WIDTH EL o' ALL OTHER TIMES a ALL OTHER TIMES a ACCIDENTS 0.227 0.246 ZONE LENGTHS MILE ZONE SPEEDS MPH 45 55 TOWARD F M 7 8 CENTER LINE BEARINGS M 1 5 1 8 z -` SCHERTZ INC. a a' 66 1 44 0 0 �x ELEM. �x vUi SCHOOL 0 � 60 1701 M 0 u a ¢ 69 1 68 =MIDDLE SCHOOL S 30 °01'E 59 1 65 _ j 10 *11'E TOWARD I H 1 F w w a o z 0 u a 56 ° a 61 0 128 a 60 1 70 170 58 73 FM5 O 64 145 ZONE SPEEDS MPH 45 55 ZONE LENGTHS MILE ACCIDENTS o F2 14- 0.227 0.246 R.O.W. AND ROADBED WIDTH 80' - 32' !!1 ALL OTHER TIMES ° ALL OTHER TIMES n SURFACE WIDTH AND TYPE 24' TWO C.S.T. ON 32' X 12" FLEX BASE ^' ZONE, 55 MPH AT '+ ZONE, 55 MPH AT 10 GRADES OVER 3% SIGNED FOR SCHOOL SIGNED FOR SCHOOL CURVES OVER 2° CL -35 MPH WHEN SO -35 MPH WHEN SO 2 BALL BANK or ADVISORY SPEED PROPOSED SCH. ZONE EXISTING SCH. ZONE RESTRICTED SIGHT DISTANCE DEVELOPMENT SAN ANTONIO DISTRICT BEXAR COUNTY MIN °TEND. DATE 42 62 1125 1 ® O 85 PERCENTILE SPEED TOP SPEED MEASURED NUMBER OF CARS CHECKED FATAL ACCIDENTS PERSONAL INJURY ACCIDENT PROPERTY DAMAGE ACCIDENT INDICATES SECTION ZONED BY COMMISSION MINUTE SPEED Z O N E HIGHWAY FM 1518 CITY OF SCHERTZ REPLACES DATE REPLACED Bx DATE DATE of SURVEY 07/2018 SCALE: 10 "= 1 MILE CANCELED By DATE LIMITS OF ZONE SECTION ONE LENGTH 0.227 MILES SECTION TWO LENGTH MILES LW COAT 5 SECL PROJECT N0. STA or W COAT 8 SECT PROJECT NO. Beclxs 2,858 0465 -02 Rf -i SHEETS BEGINS ENDS coNT 6 s¢CT PRaECT No. EMS STA MP IONT a SECT PROJECT NO. 3,085 0465 -02 RI -1 SHEETS STRIPMAP NAME: T, %ENWNTA %T-fffc— affi0E1q—i xa rfo A+a06LN —FWFM 1518 0/65 -02.O EXHIBIT B Ordinance 18 -D -26 Rose Garden Elementary School Zone on FM 1518 City Council Meeting: Department: Subject: BACKGROUND Agenda No. 3 CITY COUNCIL MEMORANDUM August 14, 2018 Public Works / Engineering Ordinance No. 18 -D -27 - Providing that the Code of Ordinances for the City of Schertz be amended by revising section 86 -118 — Maximum Limits in School Zones including the school zone for the Danville Middle School on FM 482 and Hubertus Road and providing an effective date. Final Reading Comal Independent School District is set to open Danville Middle School in Schertz, Texas with the first day of class being Tuesday August 28th, 2018. Proposed are two school zones, one on Hubertus Road (Exhibit A) and the other FM 482 (Exhibits A and B). The school zone in F.M. 482 extends a length of 1,580 feet while the school zone on Hubertus Road extends, —800 feet from the intersection with FM 482. The speed limit on FM 482 is 45 miles per hour with a 30 mile per hour school speed zone. Hubertus Road has a 30 mile per hour speed limit with a proposed 20 mile per hour school speed limit. The Transporation Safety Advisory Committee (TSAC) recommended approval of this at their August 2, 2018 meeting. City Council approved this on first reading on August 7, 2018. Goal To ensure that school zones are up to date in the City of Schertz and enforced through Code of Ordinances, and provide for safe travel while maintaining proper records for maximum speed limits in School Zones. Community Benefit By working cooperatively with the TxDOT and local Schools, the City can promote safety for students traveling in the City Limits. Summary of Recommended Action Recommend approval this August 7, 2018 . final reading of Ordinance No. 1.8 -D -27. FISCAL IMPACT No capital cost to the city, these signs will be installed by the School contractor. Signs on FM 482 will be maintained by TxDOT. Signs on Hubertus Road will be maintained by the City Public Works Department. City Council Memorandum Page 2 RECOMMENDATION Staff recommends approval of Ordinance 1.8 -D -27 on final reading. ATTACHMENT(S) Exhibit A — School Zone Location. Map Exhibit B — TxDOT Strip Map Ordinance 1.8 -D -27 IMUT117M., Proposed Reduced Speed School Zone on FM 482 and Hubertus Road in Schertz, TX (Danville Middle School) ORDINANCE NO. 18 -D -27 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, PROVIDING THAT THE CITY CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS, BE AMENDED BY REVISING SECTION 86- 118, MAXIMUM LIMITS IN SCHOOL ZONES INCLUDING THE SCHOOL ZONE FOR THE DANVILLE MIDDLE SCHOOL ON FM 482 AND HUBERTUS ROAD, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, §542.202 of the Texas Transportation Code provides that local authorities with respect to a highway under its jurisdiction and in the reasonable exercise of the police power can designate school crossing zones; and WHEREAS, §541.302 of the Texas Transportation Code defines a "school crossing zone" as a reduced speed zone designated on a street by a local authority to facilitate safe crossing of the street by children going to or leaving a public or private elementary school or secondary school during the time the reduced speed limit applies; and WHEREAS, the City has received a request from the Texas Department of Transportation (TxDOT) to designate a school crossing zone on FM 482 in the vicinity of the Danville Middle School; and WHEREAS, the City has determined a school zone is advisable on Hubertus Road in the vicinity of the Danville Middle School; and WHEREAS, the City has investigated and determined that it would be advantageous and beneficial to the citizens of the City to amend Section 86 -118 of the Schertz Code of Ordinances as set forth below. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. That Section 86 -118 of the Code of Ordinances of the City of Schertz, Texas, Maximum Limits in School Zones, be amended to add the following: "Section 86- 1.1.8, Maximum limits in school zones" Street Extent Speed Limit (MPH) FM 482 1580' from MP 1.333 to 30 M.P. 1.655 Hubertus Road 800' from the intersection 35 of FM 482 to the south Section 2 The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3 All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4 This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5 If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6 It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7 This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Passed and approved on the first reading this 7th day of August 2018. 11c, I J� l N Nil Michael R. Carpenter, Mayor, ATTEST: Brenda Dennis, City Secretary DEVELOPMENT U L/ L RESTRICTED SIGHT DISTANCE -30 MPH WHEN SO BALL BANK or ADVISORY SPEED SIGNED FOR SCHOOL CURVES OVER ZONE GRADES OVER 3% 45 MPH AT ALL SURFACE WIDTH AND TYPE (L OTHER TIiTE—S R.O.W. AND ROADBED WIDTH Z ACCIDENTS 0- 0.300 ZONE LENGTHS MILE 2.456 =iH ZONE SPEEDS MPH 45 --WTW-- TOWARD < FM 482 SCHERTZ (INC) N53*00'E N39* 17'E SCHERTZ (INC) N29*26'E F-49-1 M5 48 -4- 6 fl88 44 48 90 110, D. 0. T. 415 587 P TOWARD LS NEW BRA�� Q-9 I 15714- 11311 F4 51 F5-8 � F1 0-01 ZONE SPEEDS MPH 45 ZONE LENGTHS MILE 2.456 ACCIDENTS 0.300 R. 0. W. AND ROADBED WIDTH 80' 26 SURFACE WIDTH AND TYPE 18' ONE CST ON 24'X6" FLEX BASE *30 MPH WHEN SO GRADES OVER 3% SIGNED FOR SCHOOL CURVES OVER 2* ZONE BALL BANK or ADVISORY SPEED 45 MPH AT ALL RESTRICTED SIGHT DISTANCE OTHER TIMES DEVELOPMENT RURAL/RESIDENTIAL SAN ANTONIO DISTRICT COMAL COUNTY TE-M NIE F 4-2 0 0 85 PERCENTILE SPEED TOP SPEED MEASURED NUMBER OF CARS CHECKED FATAL ACCIDENTS PERSONAL INJURY ACCIDENT PROPERTY DAMAGE ACCIDENT INDICATES SECTION ZONED BY COMMISSION MINUTE SPEED ZONE- SHEET A HIGHWAY FM 482 CITY OF SCHERTZ I ... 47 "TE 06/18/96 WE DATE of SURVEY 07/06/17 SCALE:5"= I MILE CWELEO By WE LIMITS OF ZONE SECTION ONE LENGTH 2. 456 MILES SECTION TWO [:ENG:T::H: MILES RGINS --VA - W CMT & UCT MOJECT NO, STA � W CONT t SECT PRMCT NO, 0.000 10016-191 TS RI-1 SHEETS Ems " F' -,TS 711S-H ,q SIA - W —1 t SICI —JE T V. 2.456- 60-!Ig RI - , EE i T S s'.~ Nw� T.\ENGDATA\Traffic\TrafficEng\sl)eed zone\strip mops\Co(no1\fm 482.dgn EXHIBIT B Ordinance 18-D-27 Danville Middle School School Zone on FM 482 Agenda No. 4 141111`LKl1/1►[o11IEU 1 Old [11.7_1a111004l City Council Meeting: August 14, 2018 Department: Finance Subject: Resolution No. 18 -R -97 — A Resolution by the City Council of the City of Schertz, Texas authorizing the Acting City Manager to enter into an Interlocal Agreement with North Central Texas Council of Governments (NCTCOG) for Actuarial Services. The Governmental Accounting Standards Board (GASB) governs accounting rules and regulations for local governments. Periodically they put out additional requirements called Statements each with its own unique number. GASB 75 states the requirement to report on Other Post Employment Benefits (OPEB). These are any additional benefits offered to retirees outside of pensions. For Schertz, this includes the ability to continue with the City's insurance plan as long as the retiree pays 100% of the premiums, plus a 2% administration fee. To calculate this value, the City is required to engage actuarial services of an outside firm. Previously the City has used Gabriel Roeder Smith & Company (GRS) for $5,905 in 2017. These services are required to be performed every other year and will be required again in 2019. GRS was retained by the North Central Texas Council of Governments (NCTCOG) to provide these actuarial services. This group ensures all Texas competitive bidding statues are met and allows other entities to enter into an Interlocal Agreement for these services. To continue using GRS the City must enter into this agreement as well. The benefit for being part of a group all requesting services is that it ensures the City gets a fair price as well as a comparable product to that of other entities. This agreement only needs to be signed once and will be good until June 30, 2023. This agreement does not preclude to the City from obtaining actuarial services from another firm. If the City wishes to contract with another firm, it may do so. This Interlocal Agreement can be terminated with a 30 -day written notice. Goal To secure actuarial services for the City of Schertz through a collective to ensure a reasonable price and quality service. Summary of Recommended Action Staff recommends City Council authorize the Acting City Manager to enter into the interlocal agreement for actuarial services. Fiscal Impact This service is required to be completed every other year and is estimated to cost between $6,000 and $10,000 each time it is engaged. The cost increase from last year is due to a genera] increase rather than procuring the service through the ILA. Recommendation Staff recommends Council approve Resolution 18 -R -97 authorizing the Acting City Manager to enter into an interlocal agreement with the North Central Texas Council of Governments for actuarial services. Attachments Resolution 18 -R -97 Interlocal Agreement RESOLUTION NO. 18-R-97 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS RELATING TO ACTUARIAL SERVICES, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City is required to procure actuarial services every other year to meet the Governmental Accounting Standards Board's (GASB) requirements on reporting Other Post Employment Benefits; and WHEREAS, the City uses Gabriel, Roeder, Smith & CO. to preform this service; and WHEREAS, Gabriel, Roeder, Smith & CO. has been retained by the North Central Texas Council of Governments to meet Texas competitive bidding requirements for local entities; and WHEREAS, the Interlocal Agreement is valid through June 30, 2018; and WHEREAS, the City of Schertz must enter inter an Interlocal Agreement with the North Central Texas Council of Governments to continue to use Gabriel, Roeder, Smith & CO; and WHEREAS, the City staff of the City of Schertz has recommended that the City enter into this Interlocal Agreement with the North Central Texas Council of Governments for actuarial services; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with the North Central Texas Council of Governments pursuant to the Interlocal Agreement attached hereto as Exhibit A (the "Agreement"). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS WIN= Section 1. The City Council hereby authorizes the City Manager to enter into the Interlocal Agreement with the North Central Texas Council of Governments in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this :Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 14th day of August, 2018. . CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A M 1 lllltmglfl 1 !l FEW For NCTCOG Use Only ILA No: THIS MASTER INTERLOCAL AGREEMENT ( "ILA "), made and entered into pursuant to the Texas Interlocal Cooperation Act, Chapter 791, Texas Government Code (the "Act "), by and between the North Central Texas Council of Governments, hereinafter referred to as "NCTCOG," having its principal place of business at 616 Six Flags Drive, Arlington, TX 76011, and , a local government, a state agency, or a non - profit corporation created and operated to provide one or more governmental functions and services, hereinafter referred to as "Participant," having its principal place of business at WHEREAS, NCTCOG is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391, Texas Local Government Code; and WHEREAS, pursuant to the Act, NCTCOG is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services; and WHEREAS, in reliance on such authority, NCTCOG has instituted a cooperative purchasing program under which it contracts with eligible entities under the Act; and WHEREAS, Participant has represented that it is an eligible entity under the Act, that it is authorized to enter into this Agreement on (Date), and that it desires to contract with NCTCOG on the terms set forth below; NOW, THEREFORE, NCTCOG and the Participant do hereby agree as follows: The Participant represents and warrants to NCTCOG that (1) it is eligible to contract with NCTCOG under the Act for the purposes recited herein because it is one of the following: a local government, as defined in the Act (a county, a municipality, a special district, or other political subdivision of the State of Texas or any other state, or a combination of two or more of those entities, a state agency (an agency of the State of Texas as defined in Section 771.002 of the Texas Government Code, or a similar agency of another state), or a non - profit corporation created and operated to provide one or more governmental functions and services, and (2) it possesses adequate legal authority to enter into this Agreement. ARTICLE 2: SCOPE OF SERVICES The Participant appoints NCTCOG its true and lawful purchasing agent for the purchase of certain products and services ( "Products" or "Services ") through the North Texas SHARE program. Participant will access the Program through www.NorthTexasSHARE.org. All purchases under this Agreement shall comply with applicable Texas competitive bidding statutes as well as the specifications, contract terms and pricing applicable to such purchases. NCTCOG may also serve as a coordinating agent to administer the use of eligible Participant contracts to other participants of North Texas SHARE. The eligibility of such contracts will be determined by incorporation of coordinating agent authorization in Participant's solicitation documents. Title to all products purchased under the North Texas SHARE program shall be held by Participant unless otherwise agreed. Nothing in this Agreement shall preclude the Participant from purchasing Products and/or Services offered in the North Texas SHARE program directly from the vendor /supplier. For NCTCOG Use Only ILA No: ARTICLE 3: PAYMENTS Upon delivery of goods or services purchased and presentation of a properly documented invoice, the Participant shall promptly, and in any case within thirty (30) days, pay the contracted provider the full amount of the invoice. All payments for goods or services will be made from current revenues available to the paying party. In no event shall NCTCOG have any financial liability to the Participant for any goods or services Participant purchases through the North Texas SHARE program. ARTICLE 4: PERFORMANCE PERIOD This Agreement shall be effective when signed by the last party whose signing makes the Agreement fully executed and will remain in full force and effect for one (1) year. This Agreement shall automatically renew for successive one -year terms unless sooner terminated in accordance with Article 6 below. Any modification of this Agreement must comply with the requirements of Article 5 below. ARTICLE 5: CHANGES AND AMENDMENTS This Agreement may be amended only by a written amendment executed by both parties, except that any alternations, additions, or deletions to the terms of this Agreement which are required by changes in Federal and State law or regulations are automatically incorporated into this Agreement without written amendment hereto and shall become effective on the date designated by such law or regulation. NCTCOG reserves the right from time to time to make changes in the scope of products and services offered through the North Texas SHARE program. ARTICLE 6: TERMINATION PROCEDURES NCTCOG or the :Participant may cancel this Agreement for any reason and at any time upon thirty (30) days written notice by certified mail to the other party to this Agreement. The obligation of the Participant to pay for any Service and/or Products purchased under this Agreement, shall survive such cancellation, as well as any other Participant costs incurred prior to the effective date of the cancellation. ARTICLE 7: APPLICABLE LAWS NCTCOG and the Participant agree to conduct all activities under this Agreement in accordance with all applicable rules, regulations, and ordinances and laws in effect or promulgated during the term of this Agreement. ARTICLE 8: DISPUTE RESOLUTION The parties to this Agreement agree to the extent possible and not in contravention of any applicable state or federal law or procedure established for dispute resolution, to attempt to resolve any dispute between them regarding this Agreement informally through voluntary mediation, arbitration or any other local dispute mediation process before resorting to litigation. ARTICLE 9: MISCELLANEOUS a. This Agreement has been made under and shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of action arising under, or in connection with, this Agreement shall lie exclusively in Tarrant County, Texas. b. The persons executing this Agreement hereby represent that they have authorization to sign on behalf of their respective entities. This Agreement and the rights and obligations contained herein may not be assigned by either party without the prior written approval of the other party to this Agreement. For NCTCOG Use Only ILA No: d. All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect. e. To the extent that either party to this Agreement shall be wholly or partially prevented from the performance within the term specified of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed; provided, however, force majeure shall not excuse an obligation solely to pay funds. f. This Agreement and any attachments /addendums, as provided herein, constitute the complete agreement between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO AS FOLLOWS: North Central Texas Council of Governments North Texas SHARE Name of Participant Agency 616 Six Flags Drive, Arlington, Texas 76011 NCTCOG Executive Director or Designee Signature of Executive Director or Designee Mailing Address City State Zip Date Name and Title of Authorized Official or Designee Signature Date Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: August 14, 2018 Department: Public Affairs Subject: Resolution No. 18-R-105 — A Resolution by the City Council of the City of Schertz, Texas authorizing a contract with Souzamaphone Marketing LLC for Graphic Design Services (S. Gonzalez /L. Klepper /M. Geedman) BACKGROUND Since its inception in 2008, Schertz Magazine has evolved into a 48 -page monthly communication tool that is mailed to every household and business in the city and is also made digitally available. Although the magazine features community interest stories, the majority of the content (60 %) focuses on city news and information. Staff has found that when compared to other communication channels (website, social media, email blasts, etc.) the magazine has solidified its place within the community as not only a source for city news, but also has created a sense of identity and community feel. While the City uses various media to reach residents, Schertz Magazine is the top communication tool. According to the 2016 Citizen Survey results, 83% of residents indicated the magazine as their primary source of information about the City. As the publication has grown, so has the need to find new and creative ways to visually deliver the City's message. The current graphic design contract expires September 30, 2018, which prompted staff to evaluate different options available, such as continuing to outsource via contracting or hiring a graphic designer in- house. There are multiple benefits in contracting for this type of service. For example, a firm provides a team of people to ensure continuity of business while working within the tight deadlines that come with producing this monthly publication. On the contrary, if an in -house designer were to leave unexpectedly or go on FMLA, the production of the magazine would be impacted and staff could not guarantee the same continuity of business. Additionally, while hiring an experienced in -house designer is an option, contracting with a professional design firm is optimal because it provides a team with design expertise and experience. Finally, as a result of working with multiple clients with varying stylistic approaches, firms are able to keep up with design trends, provide fresh visual graphics and maintain a sharp skillset. For these reasons and to maintain the quality of the publication, staff determined that continuing to contract for graphic design services is the recommended option. The project was publicly bid using a Request for Proposals (RFP). This method allows the City to choose a contractor not only based on cost, but on qualifications and experience as well. Eight (8) bids were received for this project. The magazine design services were measured by a 100 maximum points criteria: Experience & Qualifications (25 points), RFP Proposal & Sample Work (20 points), Quality Assurance Plan (20 points), Cost Proposal (20 points), and Focus Group (15 points). After evaluation and review of all bids, staff recommends contracting with Souzamaphone Marketing LLC., the highest ranked firm, for graphic design services of Schertz Magazine. Souzamaphone Marketing LLC. scored the highest in Experience and Qualifications, Quality Assurance Plan, and ranked equally on top in the Focus Group. Souzamaphone Marketing LLC., is the current design firm for the magazine. The Focus Group was comprised of key community stakeholders and magazine advertisers. The panel assessed the proposals based on the evaluation criteria and determined that this design firm is capable, qualified and has the available resources to meet the needs of staff and Schertz Magazine. Magazine Design Services RFP# 18- HR- 21 -M -0I Firm Name Souzamaphone Marketing Address Bid Price San Antonio, TX $94,981.00 score 80.55 Ranking 1 My House of Design Austin, Tx $61,560,00 79.53 2 Extend Your Reach Tucker Creative Grand Rapids, MI $71,400.00 Austin, TX $156,000,00 73.45 63,45 3 4 Watson Studios Gold Rush Publishing Woodbridge VA $52,104.00 Elk Grove, CA $55,200.00 61.56 51.69 5 6 Hawthorn Creative Portsmouth, NH $159,500.00 51.53 7 23Elite Designs white Settlement, TX $57,600.00 48.25 8 COMMUNITY BENEFIT Schertz residents will continue to receive a high - quality monthly publication. FISCAL IMPACT Cumulative expenditures under this agreement shall not exceed $285,000.00 during the three -year term. Maximum expenditures during each of the fiscal years shall not exceed $95,000.00 unless otherwise negotiated and approved by City Council. Funds have been budgeted and approved for this activity. The project will be paid for from the Schertz Magazine budget. RECOMMENDATION Staff recommends Council approval of Resolution 18 -R -1.05 authorizing the City Manager to enter into a three -year agreement with Souzamaphone Marketing LLC, with an annual contract amount not to exceed $95,000.00 for Graphic Design Services. ATTACHMENTS Resolution 18 -R -105 Agreement for Graphic Design Services RESOLUTION NO. 18 -R -105 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH SOUZAMAPHONE MARKETING LLC. FOR GRAPHIC DESIGN SERVICES AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Public Affairs Department is charged with the responsibility of maintaining City publications such as Schertz Magazine; and WHEREAS, in order to fulfill its responsibility as set forth above, the City has identified a need for graphic design services; and WHEREAS, eight bids were received through the sealed bidding process and Souzamaphone Marketing LLC was the highest rated firm based on the evaluation criteria and is the best overall value for the City, with an annual not to exceed amount of $95,000; WHEREAS, The City staff of the City of Schertz (the "City ") has recommended that the City accept the bid proposal from Souzamaphone Marketing LLC for graphic design services; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Souzamaphone Marketing LLC pursuant to the recommendation made by Public Affairs Staff. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the contract with Souzamaphone Marketing LLC for graphic design services in substantially the form set forth on Attachment A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 14th day of August, 2018 CITY OF SCHERTZ, TEXAS Michael :R Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) M ATTACHMENT A -3- CITY OF SCHERTZ SERVICE AGREEMENT THE STATE OF TEXAS § GUADALUPE COUNTY § This Service Agreement ( "Agreement ") is made and entered by and between the City of Schertz, Texas, (the "City ") a Texas municipality, and Souzamaphone Marketing LLC ( "Contractor "). Section 1. Duration This Agreement shall become effective upon the date of the final signature affixed hereto and shall remain in through September 30, 2021 unless terminated as provided for in this Agreement. Section 2. Scope of Work (A) Contractor shall perform the Work as more particularly described in the Scope of Work attached hereto as Exhibit "A ". The work as described in the Scope of Work constitutes the "Project ". (B) The Quality of Work provided under this Agreement shall be of the level of quality performed by Contractors regularly rendering this type of service. (C) The Contractor shall perform its Work for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Contractor may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent Contractor or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation (A) The Contractor shall be paid in the manner set forth in Exhibit "A" and as provided herein. (B) Billing Period. The Contractor may submit an invoice for payment upon completion of the described tasks. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment Act "), payment is due within thirty (30) days of the City's receipt of the Contractor's invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. (C) Reimbursable Expenses. Any and all reimbursable expenses related to the Project shall be included in the scope of Work (Exhibit A) and accounted for in the total contract amount. CITY OF SCHERTZ PAGE 1 Souzamaphone Marketing LLC Service Agreement Section 4. Time of Completion The prompt completion of the Work under the Scope of Work relates is critical to the City. Unnecessary delays in providing Work under a Scope of Work shall be grounds for dismissal of the Contractor and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Contractor prior to the time of termination. Section 5. Insurance Before commencing work under this Agreement, Contractor shall obtain and maintain the liability insurance provided for below throughout the term of the Project plus an additional two years. Contractor shall provide evidence of such insurance to the City. Such documentation shall meet the requirements noted in Exhibit B. Contractor shall maintain the following limits and types of insurance: Workers Compensation Insurance: Contractor shall carry and maintain during the term of this Agreement, workers compensation and employers liability insurance meeting the requirements of the State of Texas on all the Contractor's employees carrying out the work involved in this contract. General Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $ 1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Contractor or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $ 1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non-owned motor vehicles used in the performance of this contract by the Contractor or its employees. Subcontractor: In the case of any work sublet, the Contractor shall require subcontractor and independent contractors working under the direction of either the Contractor or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Contractor. Qualifying Insurance: The insurance required by this Agreement shall be written by non-assessable insurance company licensed to do business in the State of Texas and currently rated "B+" or better by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a "claims made" form. Evidence of such insurance shall be attached as Exhibit "C". Failure of Certificate Holder to demand a certificate or other evidence of full compliance with CITY OF SCHERTZ PAGE 2 Souzamaphone Marketing LLC Service Agreement these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured's obligation to maintain such insurance. Section 6. Miscellaneous Provisions (A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this Agreement or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Contractor of any responsibility for work done by such subcontractor. (B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish the City with satisfactory proof of compliance. (C) Independent Contractor. Contractor acknowledges that Contractor is an independent contractor of the City and is not an employee, agent, official or representative of the City. Contractor shall not represent, either expressly or through implication, that Contractor is an employee, agent, official or representative of the City. Income taxes, self - employment taxes, social security taxes and the like are the sole responsibility of the Contractor. (D) Non - Collusion. Contractor represents and warrants that Contractor has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Contractor further agrees that Contractor shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the Work performed by Contractor under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Contractor, Contractor shall immediately report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Contractor under or pursuant to this Agreement. (E) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after CITY OF SCHERTZ PAGE 3 Souzamaphone Marketing LLC Service Agreement the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (F) Conflict of Terms. Scope of work: In the case of any conflicts between the terms of this Agreement within the Scope of Work, this Agreement shall govern. The Scope of Work is intended to detail the technical scope of Work, fee schedule, and contract time only and shall not dictate Agreement terms. Other Agreements between parties: In the case of any conflicts between the terms of this Agreement and wording contained within any other attachment, amendment, and agreement executed between the parties in conjunction with this Agreement, this Agreement shall govern. (G) Non - Boycott of Israel. The City of Schertz may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. (Texas Government Code chapter 2270) by accepting this purchase order, the vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel, and agrees that during the term of this agreement (contract as applicable) will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended. Relevant definitions from the bill: "Company" means a for - profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli- controlled territory, but does not include an action made for ordinary business purposes. Section 7. Termination (A) This Agreement may be terminated: (1) By the mutual agreement and consent of both Contractor and City; (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Contractor, as consequence of CITY OF SCHERTZ PAGE 4 Souzamaphone Marketing LLC Service Agreement the failure of Contractor to perform the Work contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than five (5) days written notice to the Contractor. (B) If the City terminates this Agreement pursuant to subsection 7(A)(2) or (3), above, the Contractor shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those Work that have been timely and adequately performed by the Contractor considering the actual costs incurred by the Contractor in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Contractor to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination not the fault of the Contractor, the Contractor shall be compensated for all basic, special, and additional Work actually performed prior to termination, together with any reimbursable expenses then due. Section 8. Indemnification CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF SCHERTZ, TEXAS AND ALL OF ITS PRESENT, FUTURE AND FORMER AGENTS, EMPLOYEES, OFFICIALS AND REPRESENTATIVES HARMLESS IN THEIR OFFICIAL, INDIVIDUAL AND REPRESENTATIVE CAPACITIES FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION, JUDGMENTS, LIENS AND EXPENSES (INCLUDING ATTORNEY'S FEES, WHETHER CONTRACTUAL OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY CONCEIVABLE CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH) OR TO PROPERTY (BOTH REAL AND PERSONAL) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE WORK OR GOODS PERFORMED OR PROVIDED BY CONTRACTOR - EXPRESSLY INCLUDING THOSE ARISING THROUGH STRICT LIABILITY OR UNDER THE CONSTITUTIONS OF THE UNITED STATES. Section 9. Notices Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such party at the address hereinafter specified; or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within the confines of the continental United States of America for notice, but until written notice of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. Section 10. No Assignment Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent of the other party. CITY OF SCHERTZ PAGE 5 Souzamaphone Marketing LLC Service Agreement Section 11. Severabilitv If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 12. Waiver Either City or the Contractor shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. Section 13. Governing Law; Venue This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 14. Paragraph Headings; Construction The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either party. Section 15. Binding Effect Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 16. Gender Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 17. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 18. Exhibits & Attachments All exhibits and attachments to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. CITY OF SCHERTZ PAGE 6 Souzamaphone Marketing LLC Service Agreement Section 19. Entire Agreement It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. Section 20. Relationship of Parties Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. Section 21. Right To Audit City shall have the right to examine and audit the books and records of Contractor with regards to the work described in Exhibit A, or any subsequent changes, at any reasonable time. Such books and records will be maintained in accordance with generally accepted principles of accounting and will be adequate to enable determination of: (1) the substantiation and accuracy of any payments required to be made under this Agreement; and (2) compliance with the provisions of this Agreement. Section 22. Dispute Resolution In accordance with the provisions of Subchapter I, Chapter 271, TEX. LOCAL Gov'T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. Section 23. Disclosure of Business Relationships /Affiliations; Conflict of Interest Questionnaire Contractor represents that it is in compliance with the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code. CITY OF SCHERTZ PAGE 7 Souzamaphone Marketing LLC Service Agreement Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on -line completion of Form ] 295 "Certificate of Interested Parties." Form 1.295 is also required for any and all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. Please visit the State of Texas Ethics Commission website, hops./ 1www, ethics,state,tx,us /whatsnewlelf info_form1295,htm and htt ps;llwww,ethics,state.tx.us /tec 11295 - Info,tm for more information. IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 1.76 IS A CLASS C MISDEMEANOR. [The remainder of this page is intentionally left blank.] CITY OF SCHERTZ PAGE 8 Souzamaphone Marketing LLC Service Agreement EXECUTED on this the day of , 2018. CITY: CONTRACTOR: By: By: Souzamaphone Marketing LLC Name: Brian James Name: Alexis Souza Title: Acting City Manager Title: President /Owner ADDRESS FOR NOTICE: City of Schertz Attn: Brian James, Acting City Manager 1400 Schertz Parkway Schertz, Texas 78154 CITY OF SCHERTZ Souzamaphone Marketing LLC Service Agreement V Is 1. Souzamaphone Marketing LLC Attn: Alexis Souza 2226 W. Gramercy Place San Antonio, Texas 78201 PAGE Exhibit "A" SCOPE OF WORK The design firm shall ensure the publication is visually appealing and attractive to a wide range of demographics. The design firm will design twelve (12) issues per year in monthly increments beginning with the October 2018 publication and ending with the September 2021 publication. Magazine design considerations: • The Magazine has a print run of approximately 15,000 copies monthly. • The magazine is printed and assembled using flat 11x1.7, finished 8.5x1.1 stock. • The magazine is typically composed of 48 pages self - cover; 4/4 with Dull Varnish (satin), on 801b influence matte • The magazine is saddle stitched and trimmed to size before distribution. Design Services Specifications: The design firm shall be responsible for conceptualizing and designing a 48 -page monthly publication . consisting of feature articles, community and government news, and paid advertisements. The design firm shall be responsible for integrating various design elements to visually portray the message and theme of the issue. This includes, but is not limited to, a clean and consistent layout as well as incorporating new trends and designs as desired. Advertisements: Designer shall produce, edit, and modify paid advertisements for each issue of the magazine, independently or with direction from the client. The design firm shall be capable of producing no less than fifteen paid advertisements for each issue of the magazine, independently or with direction from the client. Designer shall incorporate the client's style guide and any elements the client wishes to include in their advertisement. All advertisement design and revisions shall include up to four (4) proofs at no additional cost. The ability to meet varying deadlines is required. New advertisements shall have a 48 -hour turnaround from request to delivery of the ad. Existing advertisements requiring modifications shall have a 24 -hour turnaround from request to delivery of the advertisement. Proof Requirements: Designer shall provide the first proof of Schertz Magazine to the City for review a minimum of three (3) business days before the Press Deadline. Anything received after 5:00 PM will count as the next business day. Designer shall also provide a proof to be approved by the City for press. When requested by the City, Designer shall provide up to five (5) additional revisions of the print proof at no additional cost. The final press deadline is established as 1.2:00 PM on the eighth (8) business day after receipt of publication materials from the City. Deadlines: Deadlines shall be in accordance with the "Schertz Magazine Deadline Schedule ". Schedule will be provided to design firm each year in October for the following plan year. CITY OF SCHERTZ PAGE 10 Souzamaphone Marketing LLC Service Agreement Stock Imagery: The Designer is responsible for searching for and preliminarily selecting images for use in the Magazine. The Designer must have approval from the City prior to making any final purchases for stock images. Stock imagery for Schertz Magazine shall not exceed 10 images per issue. Other Services as Needed: The selected design firm may be called upon to complete various design projects outside of the magazine scope of work as needed. This may include flyers, special publications, and web content. Rates: 48 Page Design of Magazine shall be billed at $7,91.5.00 per month /publication. Hourly rate for general graphic design outside the scope of the bid will be charged at $1.20.00 per hour and must be pre- approved prior to design work beginning. CITY OF SCHERTZ PAGE I I Souzamaphone Marketing LLC Service Agreement Exhibit "B" REQUIREMENTS FOR ALL INSURANCE DOCUMENTS The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows: 1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile Liability on a separate endorsement. 2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation . and all liability policies and must be provided on a separate endorsement. 3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days written notice prior to cancellation or non - renewal of the insurance. 4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary and non - contributory coverage regardless of the application of other insurance. 5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above. 6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any material change in the insurance coverage. 7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions. 8. Required limits may be satisfied by any combination of primary and umbrella liability insurances. 9. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of Schertz. 1.0. Insurance must be purchased from insurers having a minimum AmBest rating of B +. 1.1. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD 25 2010/05). Coverage must be written on an occurrence form. 1.2. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein. 1.3. Upon request, Contractor shall furnish The City of Schertz with certified copies of all insurance policies. 1.4. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Schertz within ten (10) business days after contract award and prior to starting any work by the successful Contractor's insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements shall be sent to: City of Schertz emailed to: purcasinkschertz.com CITY OF SCHERTZ PAGE 12 Souzamaphone Marketing LLC Service Agreement Purchasing Department Faxed to: 210 -619 -1169 1400 Schertz Parkway Schertz, TX 78154 CITY OF SCHERTZ PAGE 13 Souzamaphone Marketing LLC Service Agreement CITY OF SCHERTZ PAGE 14 Souzamaphone Marketing LLC Service Agreement erg W .. ..: .rS �E.Eik$ YeI1# k#s�trY tMd h R�C?1 r e 61st IttA 1� _.._..m tii #1 4r11i t 4. 4 � 9,aN is r F LIT Lfxo f r, AWK171 L 1= � ildoft I1Isk '� 1 rob nkaa„ jggrt frean1 east bag �t111I,1}iit'� �. � 1 rs�l; ra -, -, : U OPERAIM40 LWATIONS Y.WDUCL 6 Wltwhi4§ O", lot, At hrsn®IRvokik4UtaWW.Wkw*I merle' i+J I u I, 1 rlbo II�nIlW9i Its 1 1a i r�Vl ., 1q,(fi 429enidedbyTdxar1: I IWItrr 11 1 I0E) itW 1 N4. CANORL11, SHOULD PiNV'CW TIM ADM VIMMUM POUNWIROANCELUD 91PO" it MR PAPIItAIIO14 s�U THEREOF, WTI NU, Pr; D L,: tip IN 1400 s0wT1Z Parkway cfiatI ®fax 78164 y 3i�mm A& ryy A Tj R1 ED 810VATURE nEGUMED IERE ed, ion-20,10 ACURD CORPORV,10N. All 01.01116 Named, ACORD 28 (201. ) Tho AMID ;[ID name and jc o• ow r000lerad rnwo s CITY OF SCHERTZ PAGE 14 Souzamaphone Marketing LLC Service Agreement (Instructions for completing and submitting a certificate to the City of'Schertz) Complete the certificate of insurance with the information listed below: A) Certificate of Insurance date B) Producer (Insurance Agency) Information — complete name, address, telephone information, & email address. C) Insured's (Insurance Policy Holder) Information — complete name & address information D) Insurer (name /names of insurance company) * *(Remember the city requires all insurance companies to be Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or higher) or otherwise be acceptable to the City if not rated by A.M. Best) E) NAIC # (National Association of Insurance Commissioners, a # that is assigned by the State to all insurance companies) F) Insurer letter represents which insurance company provides which type of coverage from D G) General Liability Insurance Policy — must have an (x) in box. Also, "Occurrence" type policy — must have an (x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval) H) This section shall be filled in with "Y" for yes under Additional Insured for all coverages, except for Contractor Liability and Workers' Compensation. There shall also be a "Y" for yes under all coverages for subrogation waived. 1) Automobile Liability Insurance — must be checked for Any Auto, All Owned Autos, Hired Autos 7) Umbrella Coverage — must be checked in this section and by occurrence whenever it is required by written . contract and in accordance with the contract value. K) Worker's Compensation and Employers Liability Insurance — information must be completed in this section of the certificate of insurance form (if applicable). L) Builder's Risk Policy — for construction projects as designated by the City of Schertz. Professional Liability Coverage — for professional services if required by the City of Schertz. M) Insurance Policy #'s N) Insurance policy effective dates (always check for current dates) O) Insurance Policy limits (See Insurance Requirements Checklist) P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance policy(ies) must be provided separately and not in this section. The following endorsements are required by the City of Schertz. (1) Adding the City of Schertz as an additional insured. The "additional insured" endorsement is not required for professional liability and workers compensation insurance; and (2) Waiver of Subrogation (3) Primary and Non - Contributory (4) Cancellation Notice Q) City of Schertz's name and address information must be listed in this section R) Notice of cancellation, non - renewal, or material change to the insurance policy(ies) must be provided to the City of Schertz in accordance with a cancellation notice endorsement to the policy and/or per the policy provisions based on the endorsement adding the city as an additional insured. (Sec. 1.81.1.155, Tex. Ins. Code) S) The certificate must be signed by the Authorized Agent in this section of the certificate form. CITY OF SCHERTZ PAGE 15 Souzamaphone Marketing LLC Service Agreement CITY OF SCHERTZ PAGE 16 Souzamaphone Marketing LLC Service Agreement Exhibit "C" EVIDENCE OF INSURANCE CITY OF SCHERTZ PAGE 17 Souzamaphone Marketing LLC Service Agreement Agenda No. 6 CITY COUNCIL MEMORANDUM City Council Meeting: August 14, 2018 Department: Finance /Utility Billing Subject: Resolution 18 -R -90 — A Resolution by the City Council of the City of Schertz, Texas, authorizing a contract with HydroPro Solutions for the purchase and implementation of water meters. The City of Schertz currently uses a radio read metering system to measure water consumption for customers. The meters send out a low powered radio signal that can be picked up and recorded by a computer in a City vehicle. It has been more than 10 years since this system was installed and the meters are outside of their full warranty bringing additional costs to the City. Due to the increasing costs of replacing old meters, the City put out a Request for Proposals for a new metering system and received eight (8) proposals for Advanced Metering Infrastructure (AMI). These AMI systems allow for reading water meters remotely and can provide on demand reads from Utility Billing office. Based on scores by the evaluators and the recommendation from the IT Departments, Staff recommends awarding the contract to HydroPro Solutions for $3,776,414.50. If approved by Council, Staff will meet with HydroPro to plan for the change out of all City water meters. During the water meter changeout, a resident could have their water service interrupted for an estimated 30 mins during their switch. Notices will be posted to notify citizens when they could expect their meter change out to minimize the impact of the service interruption. A detailed notice will also be placed in the Schertz Magazine before the switch outs begin. Goal Award contract to HydroPro Solutions to install new meters and infrastructure thereby providing operational efficiencies for Utility :Billing Staff and additional support and convenience to customers. Community Benefit Citizens can expect more timely reads and potentially more access to their daily water usage to better manage their utility bills and catch leaks earlier than the current meter reading system allows for. No longer necessitating Meter Technicians having to read the 7 cycles per month will create operational efficiencies and reduce times in responding to customer issues and installing new meters at the request of developers and homebuilders. Summary of Recommended Action Staff recommends Council approve the contract for the bid of $3,776,41.4.50 from HydroPro Solutions. FISCAL IMPACT This project will be paid with the 2018 Certificates of Obligation Bonds that are supported by Utility Revenue. These additional bond payments had been factored into previous utility rate increases and will not require any additional increases. RECOMMENDATION Staff recommends Council approve Resolution 1.8 -R -90 and award the bid for the purchase and installation of water meters and infrastructure to HydroPro Solutions with the bid of $3,776,414.50. ATTACHMENTS Resolution 18 -R -90 Bid Summary Noticed of Highest Ranked RESOLUTION NO. 18 -R -90 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH HYDROPRO SOLUTIONS FOR THE PURCHASE AND INSTALLATION OF WATER METERS AND INFRASTRUCTURE AND ESTABLISHING THE BUDGET FOR THE PROJECT WHEREAS, The City staff of the City of Schertz (the "City ") has recommended that the City accept the bid proposal from HydroPro Solutions relating to the purchase and installation of water meters and approve the project expenditures; and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS .........:..... Section 1. The City Council hereby authorizes the Acting City Manager to execute and deliver the contract with HydroPro Solutions for an amount of $3,776,414.50 from the 2018 Certificates of Obligation. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person . or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 14th day of August, 2018. ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor m YMCA Locker Room Renovations RFP # 18- PK- 14 -C -01 Firm Name Location Bid Price Score Ranking HydroPro Solutions Georgetown, TX $3,776,414.50 73.17 1 Zenner USA Addison, TX $2,704,177.54 72.81 2 Badger Meter (Orion) Centennial, CO $3,271,698.31 66.81 3 Aqua Metric Sales Schertz, TX $4,002,316.23 65.46 4 Neptune Tech (Core and Main) San Antonio, TX $3,924,399.71 58.97 5 Feguson Waterworks San Antonio, TX $4,245,212.00 58.76 6 Badger Meter (Itron) Milwaukee, WI $3,673,972.48 58.50 7 SecureVision Fentress, TX $3,664,937.74 57.64 8 Note: Although it appears that Zenner and HydroPro are very closely matched, if pricing is set to equal for these two vendors, the scoring shows that Zenner is much less qualified to provide quality goods and service for this project. Cost was rated at 40 %. Since Zenner was the lowest overall proposal, they scored the full 40 points. HydroPro came in at the middle of the pack and scored 28.64 points. That is an 11 point difference acheived by a low price. Had Zenner proposed pricing equal to HydroPro Solutions, the scores would have been HydroPro 79.19 pts and Zenner 67.47 pis making HydroPro the clear best proposal for the City. August 10, 2018 HydroPro Solutions 907 Rockmoor Georgetown, TX 78628 Attn: Greg Broyles RE: Notice of Highest Ranked Proposer under RFP No. 18- FIN- 19 -M -01 for Advanced Metering Infrastructure (the "RFP ") Dear Mr. Broyles: City of Schertz has completed its initial evaluation of the RFP. The RFP Evaluation Team has currently ranked HydroPro Solutions as the highest- ranked RFP Proposer to perform the services described in the RFP (the "Project "). As a result of the evaluation process, the City of Schertz intends to contact you in the near future to begin finalizing an agreement to complete the Project. The agreement will incorporate the specific scope, terms, and conditions from the RFP (including insurance and bonding requirements), as well as pricing from HydroPro Solutions's RFP response. Please note that this award will be contingent upon approval by Schertz City Council. In the interim, please forward a certificate of insurance (See insurance requirements)? Should you have any questions, please do not hesitate to contact me. Sincerely, juCte GohOEe, M.A., CTPM Purchasing and Asset Manager City of Schertz 1400 Schertz Pkwy, Admin Bldg2 Schertz, TX 78154 210.619.1163 (o) 210.619.1169 (f) www.schertz.com 14010 Schertz Parkway Schertz, Texas 78154 Ic 210.619.1000 W s n Agenda No. 7 CITY COUNCIL MEMORANDUM City Council Meeting: August 14, 2018 Department: Police Department Subject: Resolution No. 18 -R -109 — Authorizing an amendment to the Interlocal Cooperation Agreement with the City of Cibolo and SCUCISD for police services BACKGROUND The City of Schertz entered into an agreement with Schertz- Cibolo- Universal City Independent School District on May 10, 2011 to provide certain police services. The latest amendment increases the number of School Resource Officers from three to four. In addition, it increases the amount paid per officer from $85,000 to $87,000. Summary of Recommended Action It is recommended that the attached amendment be approved by Council. HMG• 4" This amendment increases the annual fees paid by SCUCISD for School Resource Officers, vehicles, equipment, training, etc. from $255,000 for three officers to $348,000 for four officers. There is approximately, $20,000 in additional costs to the City of Schertz to add the fourth officer during the first year due to the costs of a vehicle for this position. This additional cost is recovered in the following years of the officer under the agreement. The additional amount for year one of the fourth officer has been included in the 2018 -19 budget. Staff recommends approval of Resolution ATTACHMENT(S) Resolution No. 18 -R -109, with Interlocal Cooperation Agreement attached 50631771.1 RESOLUTION NO. 18 -R -109 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A THIRD AMENDMENT TO THE INTERLOCAL COOPERATION AGREEMENT WITH THE CITY OF CIBOLO, TEXAS AND THE SCWERTZ- CIBOLO- UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz entered into an Interlocal Cooperative Agreement with the City of Cibolo ( "Cibolo ") and the Schertz - Cibolo- Universal City Independent School District (the "District ") for both cities to provide police officers for the District's Student Resource Officer program; and WHEREAS, the parties have previously agreed to two amendments to the Interlocal Cooperative Agreement; and WHEREAS, the District has requested a third agreement to the Interlocal Cooperative Agreement for the addition of a fourth School. Resource Officer to increase the presence of law enforcement officers across the campuses of the District; and WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into this amendment to the Interlocal Cooperation Agreement with the City of Cibolo, Texas and the Schertz - Cibolo- Universal City Independent School. District relating to the provision of certain police services to the District by the City and Cibolo; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Cibolo and the District pursuant to the Interlocal Cooperation Agreement attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the Acting City Manager to execute and deliver the Agreement with the City and the District in substantially the form set forth on Fyhihit A Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. 50417899.1 Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 14th day of August, 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor Brenda Dennis, City Secretary (CITY SEAL) 50417899.1 EXHIBIT A 50417899.1 A- �. Amendment Number 3 to II cal Cooperation Agreement School Resource Officers The f6llowing provisions supplement, modify, amend, and/or delete the standard provisions of the Interlocal. Cooperation Agreement ("Agreement ") for Student Resource Officers between the Schertz- Cibolo-Universal City Independent School District and the City of Schertz, Texas, and control to the extent of any conflict with such standard provisions. Where a portion of the Agreement is not supplemented, modified, amended and/or deleted by these Amendments, such unaltered portions of the Agreement shall remain in effect. The purpose of this Amendment is to; Add an additional School Resource Officer from the City of Schertz, Texas as per Article 1.1.2 which states that the parties shall at least annually evaluate the number of SROs to be provided and may increase or decrease by mutual agreement the number of SROs. This brings the total number of SRO's provided from three to four. Increase the amount paid per SRO based on the City's rate adjustment request as per Article 2.21 as amended. Therefore the current SRO fee of $85,000 per SRO for the 2017-2018 School Year is hereby increased to $87,000 per SRO effective the 2018 — 2019 School Year beginning August 2018. This is an increase of 2.235 percent based on the U.S. Department of Labor, Consumer Price Index for All Urban Consumers (the "CPI-U"), all items, unadjusted 12 months ended January of the previous year. (Ref- Article 2.2.1 as amended) Name: Greg Gibson, Ed- ,D. Date: City of Schertz By: Name: Title: Date: * SCUCISD Mission Statement * SCUC ISD, a diverse community founded in trust and transparency, commits to empower all students to fulfill lifelong Potential through inspiring learning experiences Agenda No. 8 CITY COUNCIL MEMORANDUM City Council Meeting: August 14, 2018 Department: Public Works Subject: Resolution No. 18 -R -110 — Consideration and/or action approving a Resolution authorizing the acquisition of permanent easements and property necessary for the completion of relocating pipelines and appurtenances related to the FM 1 103 Road Widening Project. BACKGROUND The City of Schertz is in the final stages of design of a project to relocate water and wastewater lines along FM 1103. Relocation of these lines is necessary due to the TX -DOT FM 1.1.03 Road Widening project that has been designed from IH 35 in Schertz down through the City of Cibolo. There are two properties along FM 1103 that the City will need to acquire easements from to accomplish the water and wastewater line relocation. Staff is seeking the authority to negotiate with the property owners and acquire the necessary permanent easements for installation of the pipelines and appurtenances related to the FM 1103 TX -DOT Road Widening Project. The permanent easements will also allow the City to operate and maintain the system once construction is complete. Goal Approve Resolution 1.8 -R -110 authorizing the negotiation and acquisition of permanent water and wastewater easements for the pipelines and appurtenances related to the TX -DOT FM 1103 Road Widening Project. Community Benefit Through the acquisition of these easements, the City will have the ability to construct and maintain the necessary water and wastewater infrastructure to continue to serve our citizens in the area. Summary of Recommended Action Staff recommends Council approve Resolution 1.8 -R -110. FISCAL IMPACT Funds not to exceed $235,000 will need to be transferred from Water Reserves. Acquisition is not expected to exceed that amount. If the easements cannot be acquired for approximately the anticipated amount and would push the cost of acquiring all of the easements above $235,000, staff will return to Council to discuss that particular easement agreement. RECOMMENDATION Staff recommends Council approval of Resolution 18 -R -110 ATTACHMENTS Resolution 18 -R -1.1.0 FM 1103 Easement locations RESOLUTION NO. 18 -R -110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING THE ACQUISITION OF PERMANENT EASEMENTS AND PROPERTY NECESSARY FOR THE COMPLETION OF RELOCATING PIPELINES AND APPURTENANCES RELATED TO THE FM 1103 ROAD WIDENING PROJECT AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the proposed FM 1103 Road Widening project requires water and wastewater pipeline relocations that must be installed in new permanent easements which will be acquired from property owners and held by the City; and WHEREAS, the proposed easements which will be held by the City will be located in a manner to minimize impacts on the properties; and WHEREAS, because this project involves the health safety and welfare of the public, time is of the essence; and WHEREAS, the City hereby seeks authority to negotiate and acquire all necessary easements and land from the property owners along FM 1103 for the relocation of the water and wastewater line realignment. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Part 1: That Staff of the City of Schertz, Texas, is hereby authorized to negotiate and acquire all necessary easements from property owners as generally shown on Exhibit A. Part 2: That the City Manager is authorized to execute any and all documents necessary to complete the acquisition of all necessary easements contemplated herein. Part 3: That the City of Schertz finds that to protect the health, safety and welfare of the citizens of the City of Schertz this project serves the public purpose of construction and relocation of pipelines and appurtenances necessary to continue to provide water and wastewater services to the residents along FM 1103. Part 4: The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Part 5: All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Part 6: This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Part 7: If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Part 8: It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Part 9: This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 1411 day of August, 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT "A" Agenda No. 9 CITY COUNCIL MEMORANDUM City Council Meeting: August 14, 2018 Department: Finance Subject: Resolution No. 18 -R -107 - A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PRELIMINARY MAXIMUM TAX RATE FOR FISCAL YEAR 2018 -19, SCHEDULING PUBLIC HEARINGS, AND OTHER MATTERS IN CONNECTION THEREWITH On July 25, 2018 . the City received the certified property tax rolls from the Guadalupe, Comal, and Bexar appraisal districts. The Guadalupe Tax Assessor - Collector used this information, and information provided by the City of Schertz, to calculate the Effective and Rollback tax rates for the 2018 Tax Year. The Effective Rate is a calculated rate that would provide the city with about the same amount of revenues it received the year before on properties taxed in both years. The Rollback Rate is a calculated maximum rate allowed by law without voter approval. If Council adopts a rate higher than the Rollback :Rate, citizens can petition for an election to reduce the rate back to the Rollback Rate. The 2018 Tax Year Effective Rate is $0.4892 per $100 of valuation and the 2018 Rollback Rate is $0.5146 per $1.00 of valuation. Staff is recommending a preliminary maximum property tax rate of $0.5146 per $100 which is the same as the Rollback Rate. This rate increase will provide for additional focus on Parks, Streets, and City Facility maintenance to boost the quality of services in these areas and meet citizens' rising expectations. In accordance with Chapter 26.05(d) of the State's Property Tax Code, a governing body must hold 2 public hearings on the tax rate if the proposed tax rate exceeds the lower of the Effective or :Rollback Tax Rate. In this case, the hearings are required as the proposed rate does exceed the effective rate. Staff recommends holding public hearings on August 28" d and September 4th and encourages citizen participation and input in the adoption process. A one - quarter page "Notice of 2018 Tax Year Proposed Property Tax Rate for the City of Schertz" must be published in the local newspaper and online in compliance with Senate Bill City Council Memorandum /Resolution Page 2 1510. The notice will contain information based upon a preliminary tax rate to be determined by the City Council and the dates of the public hearings. During the final tax rate adoption process Council can approve a lower rate at that time, however they will not be able to approve a higher rate without republishing the notices and holding additional public hearings. Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new preliminary rate is August 14, 2018 without calling special meetings. FISCAL IMPACT The proposed maximum rate maintains quality service to residents and businesses and provides growth in service offerings based on input staff received from Citizens and Council from Retreats, Community Meetings, the Citizen Satisfaction Survey and elections. The current property tax rate is $0.4910 per $100 valuation. The proposed maximum tax rate will increase to $0.5146 per $1.00 valuation. The M &O portion of the property tax rate will increase to $0.3497 from $0.3248 per $100 valuation. The I &S portion will decrease to $0.1649 from $0.1662 per $100 valuation. The annual impact on the average home value of $221,729 will be a $52.44 increase in the tax bill or $4.37 increase in monthly escrow payments. This rate increase is effectively a 5.2% increase in taxes. The City has focused heavily on keeping up with growth — adding police officers, building the third fire station, making improvements in new parks (Mary Whitfiled Burk Park, Heritage Oaks Park). The City has had to rely on issuing Certificates of Obligations, commonly referred to as CO bonds, to do some large maintenance projects that really should be incorporated into the City's general fund budget. Additionally, smaller maintenance projects are not being kept up with. These costs will only continue to grow over time as the City falls further behind, increasing costs to make the repairs /provide upkeep. RECOMMENDATION Staff recommends the Council take a Record Vote on the preliminary maximum tax rate of $0.5146 per $100 valuation and schedule two Public Hearings for August 28, 2018 and September 4, 2018. Final adoption vote is scheduled for September 1.1, 2018. ATTACHMENTS Resolution. No. 1.8 -R -107 Proposed Budget FY 2018-19 RESOLUTION NO. 18 -R -107 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PRELIMINARY MAXIMUM TAX RATE FOR FISCAL YEAR 2018 -19, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City Council approve a preliminary maximum tax rate for Fiscal Year 201.8 -1.9; and WHEREAS, the City Council has determined that it is in the best interest of the City to establish a preliminary maximum tax rate. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS am , Section 1. The City Council hereby authorizes a preliminary maximum tax rate of $.5146 per $100 valuation which is composed of the Maintenance & Operation Tax Rate of $0.3497 and the Interest & Sinking Tax Rate of $0.1649. Section 2. The public hearings on the budget and tax rate will be held on August 28" a and September 4th, 2018. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 4. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 5. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 8. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 14th day of August, 2018. CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) 50506221.1 - 2 - Agenda No. 10 CITY COUNCIL MEMORANDUM City Council Meeting: August 14, 2018 Department: City Management /Finance Subject: Ordinance No. 18 -T -28 - An ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2017 -2018 Budget, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date; First reading C• � 1 With Ordinance 17 -T -30 the City Council of the City of Schertz approved the annual budget for FY 2017 -18. Staff is proposing to amend the budget to: • Transfer unused funds from the vacant Assistant Parks Director position to the Pedestrian Routes and Bike Lanes Project to fund an additional $50,000 of the City's portion of the project. • Transfer unused Drainage funds from the concrete riprap project on Dietz Creek into new drainge projects. Drainage will begin work on drainage improvements to Cammeron River for $17,250 and Estates of Mesa Oaks for $4,025, and a study Laura Heights for $9,200 to find a solution to rain water runoff backing up in the channels. • Recognize donations in excess of the current budget for the Fire Department, Parks, Senior Center, and Police Department. This will allow the departments to use those donations by matching the budget to the revenue equal to $15,350 for Fire, $12,000 for Parks, $12,000 for the Senior Center, and $28,600 for Police. • Recognize reimbursements for Fire emergency deployments. Total deployment costs are expected to put the Fire Department's overtime overbudget by $100,000. This adjustment will recognize the $100,000 in deployments and increase Fire's overtime budget to match. • Recognize W &S Interest and Investment revenue to offset Utility Billing credit card fees. As more and more citizens pay with credit cards, either online, over the phone, or at the counter, credit card fees have been rising. Staff recommends recognizing an additional $50,000 in interest and investment revenue that has come in above what was originally estimated to increase the budget for credit card fees. • Transfer from the Virtualization Fund Balance to purchase servers. The City had in previous budgets set aside funds for the Server Virtualization project. With the new permitting software, the City needs to pull those funds from reserves and run these projects concurrently. The transfer will pull the full $75,000 of funds set aside for this project to be used. The City would like to thank Santikos for their $27,000 donation to Police for equipment and body cams, Gunn Chevrolet for their $10,000 the Chamber of Commerce for their $5,000 donations for the fire rescue boat, and all other citizens and organizations that support the City. Summary of Recommended Action Approval of Ordinance 18 -T -28 approving these quarterly budget adjustments. FISCAL IMPACT This ordinance will reduce the assigned General Fund Fund Balance by $75,000 for the Server Virtualization project. This Fund Balance was dedicated to this project and was a planned withdraw. The other budget adjustments use existing budgets or recognize additional revenue to offset any budget increases and will not affect any Fund Balance. Approval of First reading Ordinance No. 18 -T -28 ATTACHMENT Ordinance No. 18 -T -28 ORDINANCE NO. 18 -T -28 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2017 -2018 BUDGET, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 17 -T -30, the City of Schertz (the "City ") adopted the budget for the City for the fiscal year 2017 -201.8 (the "Budge ), which provides funding for the City's operations throughout the 2017 -2018 fiscal year; and WHEREAS, the City needs to transfer authorized budget amounts of $50,000.00 from the Parks Department Personnel to the Pedestrian Routes and Bike Lanes Project; and WHEREAS, the City needs transfer $30,475.00 of unused Drainage Funds into new projects; and WHEREAS, the City needs to increase the donation expense budget of the Parks Department by $12,000.00; and WHEREAS, the City needs to increase the donation expense budget for the Senior Center by $12,000.00; and WHEREAS, the City needs to increase the donation expense budget for the Fire Department by $15,350.00; and WHEREAS, the City needs to increase the donation expense budget for the Police Department by $28,600.00; and WHEEREAS, the City needs to increase the Fire Department Personnel Budget due to state deployments by $100,000.00 to be reimbursed by the State; and WHEREAS, the City needs to increase the Utility Billing Credit Card Fee Budget by $50,000.00; and WHEREAS, the City needs to increase the Information Technology Budget by $75,000.00 for the Server Virtualization Project; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the ordinance; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the budget, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall transfer $30,475.00 from the Drainage project funds to Cammeron River Drainage Project ($1.7,250.00), Estates of Mesa Oaks Drainage Project ($4,025.00), and Laura Heights Drainage Project ($9,200.00). Section 2. The City increase the budget for Parks Donation Expense by $1.2,000.00 and recognize $12,000.00 in additional donation revenue. Section 3. The City increase the budget for Senior Center Donation Expense by $12,000.00 and recognize $12,000.00 in additional donation revenue. Section 4. The City increase the budget for Fire Donation. Expense by $15,350.00 and recognize $15,350.00 in additional donation revenue. Section 5. The City increase the budget for Police Donation Expense by $28,600.00 and recognize $28,600.00 in additional donation revenue. Section 6. The City increase the budget for Fire Department's Overtime by $100,000.00 and recognize $100,000.00 in additional deployment reimbursement revenue. Section 7. The City increase the budget for Utility Billing's Credit Card Fees by $50,000.00 and recognize $50,000.00 in additional interest and investment income. Section 8. The City increase the budget for Information. Technology's Server Virtualization Project by $75,000.00 and recognize a $75,000.00 transfer from the assigned Fund Balance for this project. Section 9. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 10. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 11. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 12. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 1.3. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. 50558021.1 - 2 - Section 14. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 14th day of August 2018. PASSED, APPROVED and ADOPTED ON SECOND READING, the 28th day of August 2018. CITY OF SCHERTZ, TEXAS Mayor ATTEST: City Secretary (CITY SEAL) 50558021.1 - 3 - CITY OF SCHERTZ M-o. 9; 0 'VIM CITp -0 � W&illi too] 5 :j 1:10100-1014 1 M City of Schertz Fiscal Year 2018 -19 Budget Cover Page This budget will raise more total property taxes than last year's budget by $1,442,093 or 9% increase, and of that amount, $570,214 is tax revenue to be raised from new property added to the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR: N/A AGAINST: N/A PRESENT and not voting: N/A ABSENT: N/A Property Tax Rate Comparison 2018 -19 Property Tax Rate: $0.5146/100 Effective Rate: $0.4892/100 Effective Maintenance & Operations Tax Rate: $03497/100 Rollback Tax Rate: $0.5146/100 Debt Rate: $0.1649/100 2017 -18 $0.4910/100 $0.4910/100 $0.3168/100 $0.5083/100 $0.1662/100 Total debt obligation for the City of Schertz secured by property taxes: $ 90,439,353 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. CITY OF SCHERTZ 2018 -19 BUDGET Table of Contents Executive Summary General Fund Summary 9 Revenues 11 City Council 15 City Manager 19 Municipal Court 23 311 /Customer Relations 29 Planning & Zoning 33 Legal Services 41 City Secretary 45 Non - Departmental 49 Public Affairs 53 Engineering 61 Geographic Information Systems 69 Police 73 Fire Rescue 85 Inspections 91 Streets 99 Parks, Recreation, & Community Services 105 Pools 111 Event Facilities 115 Library 121 Animal Services 129 Information Technology 135 Human Resources 139 Finance 145 Purchasing & Asset Management 151 Fleet Services 157 Facility Services 163 City Assistance 169 Court Restricted Funds 171 Special Events 175 Interest & Sinking Fund 179 Water & Sewer Summary 185 Business Office 189 Water & Sewer Administration 195 Capital Recovery - Water 205 Capital Recovery — Sewer 213 Drainage Summary 219 Revenues 223 Expenditures 224 Emergency Medical Services (EMS) Summary 229 Revenues 234 Expenditures 235 Schertz Economic Development Corporation Summary 239 Revenues 244 Expenditures 248 Special Revenue Funds Public, Educational, and Government (PEG) Access Fund 251 Hotel /Motel Tax 257 Park Fund 261 Tree Mitigation 265 Library Fund 269 Historical Committee 273 Glossary 277 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. Executive Summary General Fund Revenue: General Fund revenue will increase 1.2% over FY 2017 -18 year end estimates. The largest contributor to this increase will be from an increase will be from property taxes. The property taxes for FY 2018 -19 are estimated to increase 11.2% from FY 2017 -18 year end estimates with the increase in the Maintenance and Operations (M &O) rate to . This revenue generated by this rate increase will go to fund additional streets, parks, and facility maintenance. Sales Taxes are expected to increase 5.8% from year end estimates. This trend follows the area population growth and the potential for new businesses yet is conservative when looking at the average 5 -year growth. Permits, Fees, Fines, and Other Tax are expected to decrease 25.2% from year end estimates due to an irregular volume of permits in FY 2017 -18 which marked the second highest intake of permit revenue received by the City in a single year. Permit revenue is expected to return to regular historic levels for FY 2018 -19 and offset the increase in property taxes. Miscellaneous Income will also decrease 25.6% due to an influx in public safety deployment reimbursements in FY 2017 -18. Throughout the end of FY2016 -17 and all of FY 2017 -18, City of Schertz Firefighters were deployed to disasters statewide ranging from Hurricane Harvey aftermath to wildfires to render aid. These deployments are fully reimbursed by Federal and State programs. FY 2017 -18 is a high year for deployment request reimbursements which is not expected to continue in FY 2018 -19. Expenses: The overall FY 2018 -19 General Fund Budget increased 9.2% from FY 2017- 18 year end estimates. This increase includes $735,000, or a 2.4% increase, for streets, parks, and facility maintenance programs. The City's parks and streets were identified in the Citizen Satisfaction Survey of 2016 as areas for staff to improve upon. To start addressing these areas, the tax rate increase was proposed to raise the funds to begin to address concerns about levels of service in these areas. Also new to the FY 2018 -19 Budget is the grand opening of Fire Station 3 which includes full year funding of operational costs the final 3 personnel. Another notable item for the FY 2018 -19 Budget is the implementation of the Classification & Compensation Study Year fourth and final year of the recommendation. 131 employees in 65 different positions throughout the General Fund and other Operating Funds will receive a pay change in accordance with the recommendation. These were positions identified in a survey conducted by a 3rd party that were below market averages for pay in their field. To return to a target pay level compared to the market a 4 -year plan 1 of 282 EXECUTIVE SUMMARY was proposed. This plan adjusted positions' pay each year until the target is reached. The fiscal impact on the General Fund for the fourth year adjustment will be $265,000. In FY 2017 -18 a new permit software began the implementation process. The total project cost is estimated to be $375,000 and will improve the plan review and permit issuing process by making it streamlined for a faster and more convenient way for developers and residents to build in Schertz. The estimated remaining project cost that was not expensed in FY 2017 -18 of is included in the FY2018 -19 to complete the project. City Council The FY 2018 -19 Budget increase 16.4% from FY 2017 -18 year end estimates due to recording costs for Council on the Go meetings. City Manager The FY 2018 -19 Budget decrease 11.9% from the FY 2017 -18 year end projections due to decrease in personnel costs. Municipal Court The FY 2018 -19 Budget decrease 7.3% from FY 2017 -18 year end projections with the transfer of a Court Clerk position to a Floating Clerk position split between Inspections and Utility Billing. This transfer was due to increased workloads seen in Inspections and Utility Billing while less citations are being issued. 311 Customer Service The FY 2018 -19 Budget will decrease 1.4% from FY 2017 -18 year end projections. There will be no change in operations. Planning & Zoning The FY 2018 -19 Budget increase 2.2% from FY 2017 -18 year end projections by increasing supplies and training. Legal Services The FY 2018 -19 Budget will increase 15.9% from FY 2017 -18 year end projections to $160,000 which is amount estimated to be enough to cover and changes in the most common legal matters including contract review. City Secretary The FY 2018 -19 Budget will increase 3.0% from FY 2017 -18 due to additional Unified Development Code amendments that will need to be recorded in the City's Code of Ordinances. Non - Departmental The FY 2018 -19 Budget will increase 18.4% from FY 2017 -18 year end projections by increasing City Support Services to set contingencies to the starting value of $300,000 and increasing the County Appraisal District costs due to a rising population. 2 of 282 EXECUTIVE SUMMARY Public Affairs The Public Affairs Budget for FY 2018 -19 combined the previously separated Records Management, Schertz Magazine, and Public Affairs. The FY 2018 -19 Budget will decrease 13.9% from the FY 2017 -18 year end estimates due to a transfer of the two Special Events personnel to the Parks Department. Offsetting part of the decreased from the transferred program, is the implementation of the second Citizen Satisfaction Survey to take place in FY 2018 -19. Records Management Beginning FY 2018 -19, this Budget will be combined with the Public Affairs Department. Schertz Magazine Beginning FY 2018 -19, this Budget will be combined with the Public Affairs Department. Engineering The FY 2018 -19 Budget will increase 8.8% from FY 2017 -18 year end projections by providing for additional plan review services and a replacement work truck. GIS The FY 2018 -19 Budget increases 0.1 % from the FY 2017 -18 year end projections with no change in operations. Police Beginning in FY 2018 -19, this Budget will be combined with the Marshal and Environmental Health Budgets. The FY 2018 -19 Budget increases 6.2% from the FY 2017 -18 year end estimates with the addition of 1 Student Resource Officer with a vehicle and equipment as well with lower turnover. Fire Rescue The FY 2018 -19 Budget will increase 10.1% from the FY 2017 -18 year end estimates. This increase is due to the additional operating costs associated with opening of Fire Station 3 including full year funding of all personnel assigned to Station 3 and associated overtime and the purchase of a replacement Brush Truck. Inspections The FY 2018 -19 Budget will decrease 4.8% from the FY 2017 -18 year end estimates. The addition of half of a Floating Clerk salary, split with Utility Billing, will be offset by lowering the third party inspection services contract use. FY 2017 -18 saw an increase use of this contract with the large number of permits that is not expected to continue into FY 2018 -19. Contract Services will further be decreased and will fully offset the hiring of 2 additional Building Inspector positions. Marshal Services Beginning FY 2018 -19, this Budget will be combined with the Police Department. 3 of 282 EXECUTIVE SUMMARY Streets The FY 2018 -19 Budget will increase 7.3% from the FY 2017 -18 year end estimate with the addition of $235,000 for additional streets and sidewalk maintenance throughout the City. Parks The FY 2018 -19 Budget will increase 46.0% from the FY 2017 -18 year end estimate. This increase is from the addition of $235,000 for regular park maintenance through additional supplies and improvements. Also included in the Budget are improvements for the Senior Center Parking Lot of $50,000 and $165,500 for two replacement mowers, a replacement work truck, and a replacement bucket truck. Pools The FY 2018 -19 Budget will increase 6.2% from the FY 2017 -18 year end estimate. The annual contribution for the operations of the Aquatics Center can vary year by year based on fiscal performance of the YMCA. The proposed budget includes an average of the actual costs incurred since the Aquatics Center opened. Event Facilities The FY 2018 -19 Budget will increase $281,373 from the FY 2017 -18 year end estimate due to the dedicated support staff being transferred from Building Maintenance to this budget as well as the Civic Center Manager position from Public Affairs. Overall, this includes the transfer of 4 full time personnel and 1 part time and no new positions. This increase also includes $20,000 for a cleaning contract for the Civic Center to assist in keeping the facility clean and ready for customers' use. Library The FY 2018 -19 Budget will increase 1.2% from the FY 2017 -18 year end estimate with the one time funding of additional $20,000 of library materials. Animal Services The FY 2018 -19 Budget will decrease 4.5% from the FY 2017 -18 year end estimates due to the decrease in capital expenditures. Capital expenditures do not occur every year and only when the vehicle or equipment needs to be replaced. Non - capital expenditures will increase 8.3% for estimating lower turnover in FY 2018 -19. Environmental Health Beginning FY 2018 -19, this Budget will be combined with the Police Department. Information Technology The Information Technology FY 2018 -19 Budget increased 15.5% from the FY 2017 -18 year end estimates. Included in FY 2018 -19 is the remaining costs of setting up the new permit software of $233,137 plus additional $20,000 in tablets and peripherals for staff and board members to leverage the new software for operating efficiencies. Personnel Services increased with the transfer of the Public Safety Systems Technician from the 4 of 282 EXECUTIVE SUMMARY Police Budget to Information Technology. New software and equipment also includes new Animal Shelter management software. Human Resources The FY 2018 -19 Budget will increase 16.5% from the FY 2017 -18 year end estimate for a formal employee compensation study conducted by a third party. Finance The FY 2018 -19 Budget will increase 9.6% from the FY 2017 -18 year end estimate due to a higher personnel estimates caused by lower expected turnover. Purchasing & Asset Management The FY 2018 -19 Budget will decrease 5.8% from the FY 2017 -18 year end estimate due to lower capital expenditures. Capital expenditures include vehicles and equipment that are not expected to be replaced or purchased every year. Fleet Services The FY 2018 -19 Budget will increase 11.0% from the FY 2017 -18 year end estimate due to additional capital expenditures related to replacement of a tire balancing machine and vehicle and the purchase of a new hot water pressure washer and parts cleaning tank. Facility Services The FY 2018 -19 Budget will increase 7.5% from the FY 2017 -18 year end estimate. This increase added an additional $200,000 in supplies and improvements for additional maintenance of city facilities. Also included is a new HVAC Technician to perform regular maintenance on the City's air conditioning system which will extend its life and reduce future costs. This increase is offset by a transfer of personnel to Event Facilities, including 3 full time positions and a part time position to be dedicated to the civic and community centers. City Assistance The FY 2018 -19 Budget will increase 4.4% from the FY 2017 -18 year end estimate due to an increase in the transportation assistance program to match the growth in the number of transports. The fee did not increase in FY 2017 -18 from the year prior. Court Restricted Funds The FY 2018 -19 Budget will increase $27,180 from the FY 2017 -18 to replace old ticket writers from the Court Technology Fund Balance. Special Events Fund Revenue: The revenue for FY 2018 -19 is expected to increase 4.4% from FY 2017 -18 year end estimates for ticket sales and registration fees for new recreation programs. Expenses: The Special Events Fund FY 2018 -19 Budget increased 16.3% from the FY 2017 -18 year end estimates. This increase is for new events such as a Daddy Daughter Dance, a Kickball League, and a Dodgeball League. 5 of 282 EXECUTIVE SUMMARY Interest & Sinking Fund Revenues: Revenues for FY 2018 -19 increase 5.9% from the FY 2017 -18 estimate with a $113,723 transferred from reserves for the year. This withdraw is a planned transfer of excess reserves to reduce the tax rate. Expenses: The FY 2018 -19 Budget will decrease 2.4% from the FY 2017 -18 year end estimate with the completion of the 2013 Tax Notes. Water & Sewer Fund Revenue: Revenues for FY 2018 -19 are expected to increase 6.2% from the FY 2017- 18 year end estimate. Expenses: The FY 2018 -19 Budget increases 7.0% from the FY 2017 -18 year end estimates to include additional bond payments for infrastructure improvements, a higher contribution to SSLGC for the new water line construction, and higher sewer treatment costs. Utility Billing The FY 2018 -19 Budget increases 15.2% from the FY 2017 -18 year end estimate with the addition of a Floating Clerk, split with Inspections, and higher expected credit card fees. Administration The FY 2018 -19 Budget will increase 11.1 % from the FY 2017 -18 year end estimate. Maintenance Services are expected to increase $600,000 due to higher sewer treatment costs. The new 2018 bond issuance will fund the replacement and installation of a new water meter system, loop lines for continuous service, and the relocation of utilities on FM 1103 to make room for the road expansion which results in higher debt payments. Expected contributions to Schertz Seguin Local Government Corporation will increase to begin construction on a new water supply line into Schertz and ensure the water supply for the City. Capital Recovery Fund - Water Projects for FY 2018 -19 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett. Capital Recovery Fund - Sewer Projects for FY 2018 -19 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. 6 of 282 EXECUTIVE SUMMARY Drainage Fund Revenue: The FY 2018 -19 revenue from drainage fees is expected to increase 6.8% with new commercial and residential development occurring in the City. Overall revenue will decrease 6.8% from the prior year which saw a one time contribution from Cibolo for the bridge reconstruction. Expenses: The FY 2018 -19 Budget will increase 15.3% from the FY 2017 -18 year end estimate due to an expected reduction in turnover and additional administrative costs supporting the Engineering Department through the Interfund Charge. Overall expenditures will decrease by $1.6 million since FY 2017 -18 saw a many drainage improvement projects funded during that year, using up all available construction funds. EMS Fund Revenue: Revenues for FY 2018 -19 are expected to increase 4.0% from FY 2017 -18 year end estimates. In addition to additional transports increasing revenue, the Inter - Jurisdictional revenues will increase with a 3% rate increase to provide coverage for each community serviced by the City's EMS. Expenses: The FY 2018 -19 Budget will increase 4.5% from the FY 2017 -18 year end estimate with additional personnel and supply costs. Schertz Economic Development Corporation (SEDC) Revenues: The revenue for FY 2018 -19 is projected to increase by 17.6% from the FY 2017 -18 year -end estimate. The increase reflects a 5.8% increase in sales tax from general increases in the economy and a planned transfer from reserves of $474,164 for Performance Agreements. Expenses: The expenses for FY 2018 -19 are projected to increase by 111.9% or $2,637,916 from the FY 2017 -18 year -end estimate to include $4,050,000 in Annual Infrastructure Grants associated with three SEDC Performance Agreements. This increase is partially offset with the removal in debt contributions since the corporation paid off all of its outstanding debt and the removal in General Fund contributions for permitting software that was made in FY 2017 -18. Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2018 -19 are expected to increase 134.9% from the FY 2017- 18 year end estimates with a $116,009 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2018 -19 Budget increased $195,000 from the FY 2017- 18 year end estimates with the continued implementation of the communication master plan. 7 of 282 EXECUTIVE SUMMARY Hotel Motel Tax Fund Revenue: Revenue for FY 2018 -19 is expected to increase 7.1 % from the FY 2017 -18 year end estimates with the addition of a new hotel in the city. Expenses: The Hotel Motel Tax Fund FY 2018 -19 Budget decreased 13.0% from FY 2017 -18 year end estimates. FY 2017 -18 included some improvements to the Civic Center which increased the budget higher than it is normally. FY 2018 -19 will decrease back to normal operating amounts. Park Fund Revenue: The revenue for FY 2018 -19 is expected to decrease 53.3% from 2017 -18 year end estimates with an expected reduction in new development to historic averages. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2018 -19 Budget decreases 56.1 % from FY 2017 -18 year end estimates with the completion of the public restrooms at the library playscape. Tree Mitigation Revenue: The revenue for FY 2018 -19 is expected to decrease 30.6% from 2017 -18 year end estimate with an expected reduction in new development to historic averages. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2018 -19 Budget will not change from the FY 2017 -18 year end estimate. The FY 2018 -19 Budget includes shade parks throughout the city. Library Fund Revenues: Revenue for FY 2018 -19 is expected to increase 47.3% from the FY 2017- 18 year end estimate with a transfer from reserves. Expenses: The Library Fund's FY 2018 -19 Budget increased 55.0% from the FY 2017- 18 year end estimates to purchase an additional $10,000 in library materials. Historical Committee Revenues: Revenue for FY 2017 -18 will remain at the same funding allocation as FY 2017 -18. Expenses: The Historical Committee's FY 2018 -19 Budget will remain the as the FY 2017 -18 Budget. 8 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND FINANCIAL SUMMARY C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)IDIXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Taxes 17,781,462 18,449,210 19,581,110 18,057,076 19,774,050 21,519,002 Franchises 2,151,791 2,213,197 2,229,264 1,640,280 2,245,342 2,373,687 Permits 1,178,391 2,304,765 1,573,356 1,801,573 2,164,230 1,604,320 Licenses 55,657 63,164 51,160 58,930 71,460 56,760 Fees 2,474,121 2,661,261 2,126,546 1,917,588 2,461,676 1,843,973 Fines & Forfeitures 25,739 23,339 20,000 16,789 20,000 22,000 Inter - Jurisdictional 791,549 876,885 873,008 577,401 869,019 967,008 Fund Transfers 1,680,224 2,484,140 4,486,214 2,088,656 3,011,050 2,827,890 Miscellaneous 581,845 513,522 660,400 718,761 882,907 656,550 TOTAL REVENUES 26,720,777 29,589,483 31,601,058 26,877,053 31,499,734 31,871,190 EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL 107,091 93,412 107,152 67,694 86,764 100,959 CITY MANAGER 831,754 1,077,769 1,130,180 1,034,191 1,318,103 1,161,522 MUNICIPAL COURT 341,361 342,228 375,407 279,904 374,340 346,940 CUSTOMER RELATIONS -311 109,464 117,777 117,469 93,776 123,665 121,957 PLANNING & ZONING 158,327 214,454 231,433 170,028 235,015 240,266 LEGAL SERVICES 130,364 150,698 160,000 74,266 138,000 160,000 GENERAL SERVICES 388,808 0 0 0 0 0 CITY SECRETARY 188,700 190,571 194,003 153,810 200,942 207,049 NONDEPARTMENTAL 2,312,517 2,352,849 2,673,762 2,007,980 2,413,089 2,859,431 PUBLIC AFFAIRS 294,498 319,030 318,344 230,618 308,117 644,841 RECORDS MANAGEMENT 60,172 47,680 66,109 47,778 62,107 0 SCHERTZ TALES MAGAZINE 363,697 348,796 395,483 290,821 379,100 0 ENGINEERING 208,652 540,453 659,326 481,824 679,527 739,220 GIS 151,610 163,735 169,488 133,428 175,061 175,311 TOTAL GENERAL GOVERNMENT 5,647,017 5,959,453 6,598,156 5,066,118 6,493,830 6,757,496 PUBLIC SAFETY POLICE 6,297,145 6,870,567 7,515,112 5,527,885 7,269,185 8,355,808 FIRE RESCUE 3,740,607 4,076,531 4,781,609 3,527,136 4,779,350 5,261,613 INSPECTIONS 639,528 811,916 948,947 624,120 940,277 895,579 MARSHAL'S OFFICE 731,166 481,980 490,472 284,965 378,038 0 TOTAL PUBLIC SAFETY 11,408,446 12,240,994 13,736,139 9,964,106 13,366,850 14,513,000 PUBLIC ENVIRONMENT STREETS 1,072,952 1,264,787 1,380,192 898,878 1,373,820 1,474,297 TOTAL PUBLIC ENVIRONMENT 1,072,952 1,264,787 1,380,192 898,878 1,373,820 1,474,297 9 of 282 8-08-2018 10:13 AM 101-GENERAL FUND FINANCIAL SUMMARY 2015-2016 ACTUAL C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 -------------- 2017-2018 --------------- 2016-2017 CURRENT Y-T-D ACTUAL BUDGET ACTUAL PROJECTED YEAR END PAGE: XX)O(XX -------- 2018-2019 ------- CITY ADMIN. ADOPTED RECOMMENDED BUDGET PARKS & RECREATION PARKS 884,432 970,348 1,100,330 707,703 1,097,878 1,603,030 SWIM POOL 219,224 629,056 693,978 281,567 578,858 639,878 EVENT FACILITIES 133,485 117,289 151,974 86,711 144,232 425,605 TOTAL PARKS & RECREATION 1,237,140 1,716,693 1,946,282 1,075,980 1,820,968 2,668,513 CULTURAL LIBRARY 843,643 904,485 928,598 723,424 956,613 967,904 TOTAL CULTURAL 843,643 904,485 928,598 723,424 956,613 967,904 HEALTH ANIMAL SERVICES 536,235 555,661 620,571 302,536 523,987 500,269 ENVIRONMENTAL HEALTH 0 204,879 280,576 164,166 222,453 0 TOTAL HEALTH 536,235 760,540 901,147 466,701 746,440 500,269 INTERNAL SERVICE INFORMATION TECHNOLOGY 1,310,476 1,544,743 2,167,804 1,332,344 2,002,362 2,312,442 HUMAN RESOURCES 380,470 428,739 474,575 375,408 512,981 597,435 FINANCE 543,898 604,458 636,539 442,019 613,422 672,482 PURCHASING & ASSET MGT 144,318 191,858 250,455 153,587 240,251 226,299 FLEET SERVICE 707,160 695,951 792,133 538,756 788,318 875,043 BUILDING MAINTENANCE 402,276 1,405,157 1,453,183 991,356 1,434,915 1,542,419 TOTAL INTERNAL SERVICE 3,488,598 4,870,908 5,774,689 3,833,469 5,592,250 6,226,120 MISC & PROJECTS CITY'S ASSISTANCE 237,816 298,164 313,872 217,420 313,872 327,666 COURT-RESTRICTED FUNDS 5,324 357 21,983 0 17,820 45,000 TOTAL MISC & PROJECTS 243,140 298,521 335,855 217,420 331,692 372,666 TOTAL EXPENDITURES 24,477,171 28,016,380 31,601,058 22,246,098 30,682,462 33,480,265 REVENUE OVER/(UNDER) EXPENDITURES 2,243,607 1,573,103 0 4,630,955 817,272 ( 1,609,075) 10 of 282 8-08-2018 10:13 AM 101-GENERAL FUND REVENUES czr, 0 ocuE RzZ PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX 11ofu82 -------------- 000-2mn --------------- >-------- on8-20zy ------- > 2015-2016 2016-2017 onamEmT ,-T-o e0000CTEo CITY uom,m. ADmnrmo ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000-411100 umv=z"r=m r°"-o"==ent 10.400.371 11'128'370 11.726.025 11'771'798 zz'000'000 13.122'952 ono-^zz000 Adv^lo=e° r°x-o"zi=s"e"t 26.531 < 192> 50'000 oz.z^^ 50'000 50.000 000-411300 udv°l",=" T""-rsz 50.099 so'rsy 50.000 71'139 oo'000 so'000 000-411500 Sales r°" n°.e="°-e°" Fund 7.261'388 7'223'574 7.711.085 a'z^u'zyo ,'000'000 o'nuo'000 000-ozzaoo oi"«° r=, 1 oz o 11 so 50 000-^zz,00 Mixed Beverage Tax �43,072 �42,668 �44,000 32,787 �44,000 �44,000 TOTAL Taxes o'voz.*ac 18'4*9'210 19'581.110 zo'osr'oro 19'77*'050 21.519'002 Franchises 000-421200 c°"te" roinuonte° on°=nr 66'405 68'524 67,793 66,037 au'uoo oo'yoy 000-4212e0 city Public Service u*s.uoo 910'771 9*6.888 roa'rou 946'000 z'oze'o»o 000-^xzo^o o"°uaz"e" v°zz°r oz°c c"-"r ^z,'ooz ^os'000 416.134 308'715 ^za'000 423'554 000-4e1e50 New a=""cel= Utilities 70,399 69'790 75.394 so'yo, rs'ay« 74'473 000-^azzoo Time m"="e=-atau" Franchise om'^os 273'989 ooy'000 199'195 am'uou xyu'oso 000-421*60 AT&T Fr,""ui"° r°° 236,716 200'597 191.124 95'291 zoz'000 152'419 000-421480 Other Telecom Franchise - now 103'485 135.724 113.964 99'714 zso'000 162'781 000-421500 a"ziu Waste Franchise Fee _—_136,360� __-129,905 --_148,948 __-113,580 148,948 —__156,000 TOTAL Franchises 2.151'791 o'ozs'zy, o.xos.00^ z'000'uoo 2'245'342 2.373'687 Permits 000-431100 Home Occupation Permit sys 490 soo *yo soo soo 000-431205 ozus Permit-Residential ^^z.00, osn'oso 573.156 522.866 671'000 618'520 000-431210 ozun Permit-Commercial 150,272 630'642 o/o.«oo aoz'rrs eo'000 uro'000 000-431215 ozuo m"rmut-ue"e=°z 197'374 534.711 150,000 219'748 uoo'000 000'000 000-431300 m"uize a== Permit 275 aoo 300 uso aoo 300 000-431400 Signs Permit 6.001 5.482 o'000 3.579 o'uou 5'800 000-431500 v^"d E"t"ulisumnt Permit 63.475 62'715 60,000 s/'uyo ao'000 sz'000 000-^azoou Garage u°z" Permit 11'617 y.^oo 10.500 2'135 2'135 o 000-431700 rl=mi"n Permit 115.876 139'*90 121.000 125'973 155'000 128'800 000-431750 Electrical Permit 59.080 71.500 az'000 m'n^o oo'uoo 65'500 000-431800 me=h"=ic"z Permit 56.120 rz'000 62,000 57'220 73'195 as'000 000-^azpou a"a"i^o,/reauze= Permit 1'170 z.^ou 1.500 z'ozo u'zoo 1'500 000-431950 Animal/Pet Permit 1.015 365 1.000 yo 500 1'000 000-432000 ce=t of o=c"e°ncv Prm* 6,800 s'osu 7'000 *.sso r'uoo o'soo 000-432100 oe="=it« Al="" Permit *o.o*r 40'356 36,000 aa'000 «o'soo so'000 000-432300 a,°ui=e/cz°°ri"s Permit r'xur 9'046 7.000 12'642 14,000 15'000 000-*au*oo o==z°r"e"t Permit o 61'037 81.000 23'554 oo'000 81'000 000-435000 Fire Permit zp'aoo oy'zou os'000 27,223 so'uoo as'000 000-436010 Network Node" 0 0 0 1,750 �2,000 � zozuL Permits 1.178'391 2'304'765 z.573'356 1'801'573 o'164'230 1.604'320 Licenses 000 -441000 ulc"u"z ae.e==ne License 7,505 r'ors 8,000 5'515 o'000 8,000 000-^^zsou m°ba° Home ^i=e"°" zoo 160 zoo xo 160 zoo 000-442000 c""t=°"t"=" License 44.410 so'000 40.000 sz'soo so'000 45'600 000-^^^uoo Pet z^=e""" �3,582 �3,329 �3,000 �1,975 �3,300 �3,000 TOTAL Li"°""e" ss.os/ as'zm 51,160 su'oso vz'*oo so'/ao 11ofu82 8-08-2018 zo.zs um c z r , u r o c u E R z Z e^oo. xxxnxx PROPOSED BUDGET WORKSHEET 101-oEmERAL Fnmo AS OF: JUNE ooTH, cozo vEmENnan (---------- 2017-2018 ---------->(----- 2018-2019 ------> 2015-2016 2016-2017 onamEmr ,-T-o PRmamorEo ozzr uom,m. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000-^uzoou w""i"ie^z c=.,t Fines ooy'ozo ma'uyx 682'252 ^ou'ma 559'358 sno'aos 000-451100 u=="t Fee 36.256 eo'ouo 21.714 16'*67 21'000 21'012 000-451110 E"e""cti"= Fee oo 90 zuo o ou zoo 000-451200 m°r="t m°e" 124.364 102'15e 124.000 su'roa oo'000 ox'000 000-^uzom Court-Claims o Judgements 72 ( 1.856> o 000 o o 000-451320 c^v^z Justice r°°-c""rt v v v v o xy 000-451321 Civil Justice Fee-State o u o o u 262 000-451340 u"ui"i"l s*°-cit« 4.938 a'os* 3,152 2'253 2'678 2,776 000-^uz^ou Traffic Fine c"°t° rrL 17'435 zs'^na 10.265 7'557 8'931 o'000 000-451510 a"ve"^l° o="e mw"t Fee 41.136 32'149 26,352 18'827 22'392 o,'usv 000-451520 r,"""cs r°e" 7.278 5'706 ^'^a^ z'oso z'yyr a'ys^ 000-451600 Technology Fund Fee su.so/ uo'yzo 21.983 15'069 o'uuo zo'/oa 000-451700 a°"",i^y Fee os'osr 19,355 15.817 zz'syo zs'ssu 7'475 000-*51800 Time r"x=°nt c*°-oitr 5,219 s'yao 9.689 3'859 s'«o 4'119 000-451850 at°u" Fines 10* a"=.i"e Fee 50'201 so'oou oo'*oo 21.*76 so'uoo zo'000 000-451900 oeo e^r=e"t-L"=l 9.253 r'suz 8,829 4'625 6'265 o'czo 000-452000 cuau a°fe~r Fee 13'637 3,210 3,810 4'944 s'soo *'om 000-452100 Platting se°= 60,500 oo'soo 62,000 39'750 *r'000 sr'000 000-452200 Site cz^" Fee *o'zso oo'oou *s'soo 32,500 oo'soo 38,000 000-452300 pl"" ou="x r°° 391.659 894'728 *ss.uaz os«'oyo uoo'000 514'260 000-452310 mu°= Review Fee 300 o o n o o 000-452320 r=°e mutin=ti°" ^umi= Fee e2.463 11'800 20.000 17'369 uo'000 12'000 000-osmoo puu/v^ri°n=° Fees a'soo 3'111 s'000 3.278 s'uoo 6'500 000-452600 Specific ns°/x"°° oo"g Fee 15.300 uo'000 14.300 20'450 uo'aoo zo'000 000-452710 x°"i"n Lt= a oev Rights z'soo e'000 1.200 z'oon 1.200 z'yso 000-*ozoo a°in=e=ti"= m°°" 95.650 zou'*ur 90,000 114'600 zso'000 100'100 000-«sazm Swim co"z Inspection Fee o'sso o'ssu 2'600 2,620 2'700 x'yco 000-453e00 Lot ob°t°=""t 3.125 2'243 5,000 1'615 s'000 s'000 000-453211 aami" ne"-z"°r°cti"n° zs'000 15,800 zn.*oo uz'son o«'ono zs'soo 000-*53310 au= z""ee"ti°" se°" 100 o o 3'213 a'mo o 000-453710 m,°te" ca,= 1,100 z'uou 1,000 oso z'zoo 1'200 000-454200 p°"z m°t° ^umi=i°" see oz.r»o zs'*o» 24.000 a'ooz u*'000 24'000 000-45*300 a°°°""az r°°l r°s° r=° s'cuo s.00* 5,000 z'szo s'000 s'000 000-*56110 a°"i°= Center memue=°uie= 2.988 o o o o o 000-osszoo ae"i"" Center mm.z o°= z'oas oox o 000 802 o 000-456500 HAZ MAT ve°" 2.9*1 *oo 5,000 o s'000 5,000 000-456600 Fire Re-inspection Fee z'mo z'uoo 1.000 uys z'zso z'000 000-*58000 a°ze of me="==z Fixed ^""et" o o o 19'252 zy'oso oo'000 ono-«suzm Sale of Mdse - o"voe"z° *o'000 so'um *o'000 3*.629 m'uoo os'oon 000-458300 Sale of srwp=t»/u""ti"" 2.194 o 3,000 o a'000 o 000-458*00 Civic ce"^°= n°"taz Fee" 184'531 zo*'ya* xoo'000 zsa'soo uuo'000 197'000 000-*58401 Capital m°"ove,» Fee-Civic o 11.650 z«'eo 10,000 o'uos zo'000 r'soo 000-osx*so m°=tu Center n""t"z Fees 22.631 26.397 18,500 19'735 x*'000 oa'000 000-458460 a°"i"= c°"te` Rental 22,012 u'zoo 15,000 2,500 5'000 r'eoo 000-458500 Community o°"te, nen*°z Fees 36'529 zz'ym 25'000 oz'oau an'000 ss'ouo 000-*58550 p=,izi"" Rental se°" e1.256 zy'*yo 20.000 15'598 uo'000 20.000 000-ososoo Chamber of Comm Rent 6.050 7.800 7,800 5,850 7'800 r'uoo 000-458570 m°"-aesiu°"t oraA L=n"° 11.870 o 10,000 13.080 za'000 10.000 1oofm82 8 -08 -2018 10:13 AM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XXXXXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 458650 NonResident User Fee -BVYA 10,120 000 - 458660 BVYA Utility Reimbursement 10,093 000 - 458670 SYSA Utility Reimbursement 0 000 - 458675 Lions Futbol Utility Reimbrsm 9,704 000 - 458700 Vehicle Impoundment 10,246 000 - 459200 NSF Check Fee 75 000 - 459300 Notary Fee 186 000 - 459400 Maps,Copies,UDC & Misc Fees 60 000 - 459600 Animal Adoption Fee 12,483 000 - 459700 Pet Impoundment Fee 11,128 000 - 459800 Police Reports Fee 5,577 000 - 459990 Fire - False Alarm Fee 0 TOTAL Fees 2,474,121 8,451 10,000 9,090 9,090 10,000 26,160 15,000 13,296 20,000 15,000 0 0 5,465 6,000 15,000 9,376 10,000 2,344 10,000 10,000 9,860 10,000 8,070 11,340 10,000 50 250 25 100 100 126 250 90 150 200 40 250 25 50 0 18,581 12,500 12,913 17,000 12,500 6,267 7,000 4,797 7,000 6,300 6,019 5,800 4,386 5,482 5,800 4,500 0 0 0 0 2,661,261 2,126,546 1,917,588 2,461,676 1,843,973 Fines & Forfeitures 000 - 463000 Library Fines 25,739 23,339 20,000 16,789 20,000 22,000 TOTAL Fines & Forfeitures 25,739 23,339 20,000 16,789 20,000 22,000 Inter - Jurisdictional 000 - 473100 Bexar Co - Fire 10,258 21,078 21,077 21,078 21,078 21,077 000 - 473200 City of Seguin -Fire Contract 28,110 29,231 29,231 21,923 29,231 29,231 000 - 473300 Guadalupe Co- Library 211,954 217,152 218,000 144,768 217,152 218,000 000 - 473400 Randolph AFB- Animal Control 2,100 1,200 1,200 200 1,200 1,200 000 - 474200 Library Services - Cibolo 35,000 35,000 35,000 35,002 35,000 35,000 000 - 474210 Library Services -Selma 31,540 31,540 20,000 21,750 21,750 22,000 000 - 474400 Dispatch Service - Cibolo 160,026 160,000 166,000 120,000 166,000 166,000 000 - 474600 School Crossing Guard - Bexar C 37,488 37,806 38,000 33,059 36,696 38,000 000 - 474610 School Cross Guard - Guadalupe 39,340 38,879 38,000 33,362 35,912 38,500 000 - 474620 School Crossing Guards - Coma 1,566 0 1,500 0 0 0 000 - 474700 School Officer Funding 184,167 255,000 255,000 127,500 255,000 348,000 000 - 474750 Crime Victim Liaison Agreemen 50,000 50,000 50,000 18,760 50,000 50,000 TOTAL Inter- Jurisdictional 791,549 876,885 873,008 577,401 869,019 967,008 Fund Transfers 000 - 480000 Indirect Costs -EMS 150,308 150,087 170,087 127,565 170,087 175,587 000 - 480100 Indirect Costs -Hotel /Motel 66,405 66,405 67,605 49,804 67,605 67,582 000 - 481000 Transfer In - Reserves 0 0 1,473,564 0 0 0 000 - 482100 Transfer In- Reserves -Ct Tech 0 0 0 0 0 26,207 000 - 485000 Interfund Charges- Drainage -5% 54,150 184,425 271,430 203,572 271,430 295,157 000 - 486000 Interfund Chrges -Admin W &S 1,152,350 1,186,812 1,344,140 1,008,105 1,344,140 1,365,998 000 - 486402 Transfer from City Wide Projt 23 0 0 0 0 0 000 - 487000 Interfund Charges -Fleet 206,965 397,581 344,026 258,215 344,026 370,729 000 - 488000 Interfund Charges -4B 50,024 430,445 441,395 441,395 441,395 456,630 000 - 489000 Transfer In 0 68,385 108,967 0 107,367 70,000 000 - 489620 Contribution -SEDC 0 0 265,000 0 265,000 0 TOTAL Fund Transfers 1,680,224 2,484,140 4,486,214 2,088,656 3,011,050 2,827,890 Miscellaneous 000 - 491000 Interest Earned 787 4,707 1,500 21,003 26,000 35,000 000 - 491200 Investment Income 74,650 136,001 150,000 167,013 180,000 200,000 13 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 491800 Gain /Loss ( 27,798) ( 1,421) 0 ( 16,042) ( 4,691) 0 000 - 491900 Unrealized Gain /Loss - Capone 11,003 ( 11,305) ( 30,000) ( 9) ( 20,000) 0 000 - 493000 Donations- Others 0 0 0 20 0 0 000 - 493120 Donations - Public Library 2,249 4,044 7,500 5,831 7,500 10,000 000 - 493400 Donations - Animal Control 211 18,191 15,000 12,296 15,000 15,000 000 - 493401 Donations -A /C Microchip 1,980 640 1,000 495 800 1,000 000 - 493402 Donations- Spay &Neuter 13,654 810 1,000 87 250 1,000 000 - 493403 Donation -A.S Adoption Trailer 2,222 552 0 0 0 0 000 - 493404 Donations -TNR Program 600 0 500 0 0 500 000 - 493460 Donations- Parks 0 13,741 0 10,825 12,000 10,000 000 - 493465 Donations- Senior Center 9,644 10,572 0 8,233 12,000 10,000 000 - 493502 Donations -PD 5,300 4,222 0 28,599 28,599 0 000 - 493503 Donation -Fire Rescue 0 9,541 0 15,350 15,350 0 000 - 493618 Donation - Veteran's Memorial 5,501 0 0 0 0 0 000 - 494481 LawEnforcemtOfficersStnd &Educ 3,851 3,679 3,650 3,823 3,823 3,650 000 - 494482 Grants - Police, Fire, Gen Fund 5,132 4,892 5,000 1,474 2,970 3,000 000 - 495100 Mobile Stage Rental Fees 2,100 1,550 0 2,100 2,100 2,100 000 - 497000 Misc Income -Gen Fund 55,367 ( 25,323) 30,000 68,702 80,000 45,000 000 - 497005 Schertz Magazine Advertising 196,500 186,000 195,000 108,055 143,665 140,000 000 - 497100 Misc Income - Police 18,494 17,866 18,500 4,367 4,750 3,800 000 - 497150 Misc Income -Fire Department 0 1,750 0 970 1,000 0 000 - 497200 Misc Income- Library 4,950 4,965 5,000 3,855 5,000 4,500 000 - 497210 Misc Income- Library Copier 20,194 18,187 18,000 14,220 18,000 18,000 000 - 497300 Misc Income - Animal Control 400 390 0 299 400 0 000 - 497400 Misc Income- Streets Dept 44,730 51,735 60,000 22,064 25,000 60,000 000 - 497500 Misc Income -TML Ins. Claims 4,088 9,252 10,000 33,051 40,000 20,000 000 - 497550 Misc Income -TML WC Reimbursmn 11,829 11,957 20,000 1,471 5,000 15,000 000 - 497600 Misc Income - Vending Mach 2,317 2,257 2,500 1,786 2,500 2,500 000 - 497610 Misc Income -Muni Court 0 0 0 2,036 2,036 0 000 - 498000 Reimbursmnt -Gen Fund 44,867 20,359 35,000 8,355 12,000 20,000 000 - 498100 Reimburmnt Fire - Training 6,017 7 500 0 500 500 000 - 498105 Reimbursmt Police OT -DEA 5,637 5,764 5,000 2,629 5,000 0 000 - 498107 Reimbrsmnt- Police OT- Events 3,500 0 0 0 0 0 000 - 498110 Reimburmnt Fire -Emg Acti -OT 51,868 3,267 100,000 179,446 250,000 30,000 000 - 498150 Reimbursement - Library 0 4,673 5,750 6,355 6,355 6,000 TOTAL Miscellaneous 581,845 513,522 660,400 718,761 882,907 656,550 TOTAL REVENUES 26,720,777 29,589,483 31,601,058 26,877,053 31,499,734 31,871,190 ----- - -- - -- --- -- -- -- -- - ---- - -- --- -- -- - - - - - -- - ---- - - -- -- -- -- -- - -- - -- - -- ---- --- -- ----------- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- 14 of 282 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at- large. A Mayor Pro - Tempore is appointed with a majority vote of the Council. Term dates for the Mayors Pro - Tempore shall be appointed for one -year terms beginning and ending in February of each year. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART 15 of 282 CITY COUNCIL PERFORMANCE INDICATORS Number of ordinances passed 2016 -17 2017 -18 2018 -19 Workload/Output Actual Estimate Budget Number of ordinances passed 52 55 55 Number of resolutions passed 125 120 125 Requests for Information 11 11 11 Number of Council Meetings 42 42 42 Requests for Agenda Items 32 25 25 Council on the Go Meetings 3 3 3 Meeting Attendance rate 96 96 96 2016 -17 2017 -18 2018 -19 Efficiency Actual Estimate Budget Meeting Attendance rate 96 96 96 Personnel 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel $33,361 $35,349 $35,009 Supplies 630 700 1,000 City Support Services 34,369 21,685 24,500 Operations Support 336 200 300 Staff Support 23,993 28,189 32,150 Professional Services 0 0 8,000 Operating Equipment 723 0 0 Total $93,412 $86,764 $100,959 ' : :. 11 ' ► ijoll Aj0fAjW .1p The FY 2018 -19 Budget increase 16.4% from FY 2017 -18 year end estimates due to recording costs for Council on the Go meetings. 16 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XXX/XXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY COUNCIL Personnel Services 150 - 511110 Regular 16,139 24,809 22,809 20,538 26,763 23,097 150 - 511240 Allowances 6,492 6,183 9,424 4,743 6,074 9,424 150 - 511310 FICA - Employer 1,735 2,370 2,466 1,934 2,512 2,488 TOTAL Personnel Services 24,366 33,361 34,699 27,215 35,349 35,009 Supplies 150 - 521000 Operating Supplies 386 591 750 63 600 500 150 - 521100 Office Supplies 69 39 300 80 100 500 TOTAL Supplies 456 630 1,050 143 700 1,000 City Support Services 150 - 532600 City Elections 52,631 26,390 31,893 16,685 17,685 15,000 150 - 532800 Special Events 14,388 7,979 9,500 1,091 4,000 9,500 TOTAL City Support Services 67,018 34,369 41,393 17,776 21,685 24,500 Utility Services 150 - 533330 Telephone /Internet 0 0 641 465 641 0 TOTAL Utility Services 0 0 641 465 641 0 Operations Support 150 - 534200 Printing & Binding 222 336 500 29 200 300 TOTAL Operations Support 222 336 500 29 200 300 Staff Support 150 - 535100 Uniforms 25 910 960 117 300 500 150 - 535300 Memberships 10,292 10,663 12,000 11,435 12,000 15,000 150 - 535400 Publications 0 147 50 0 30 150 150 - 535500 Training /Travel 4,712 12,274 15,859 10,514 15,859 16,500 TOTAL Staff Support 15,029 23,993 28,869 22,066 28,189 32,150 Professional Services 150 - 541300 Other Consl /Prof Services 0 0 0 0 0 8,000 TOTAL Professional Services 0 0 0 0 0 8,000 Operating Equipment 150 - 571000 Furniture & Fixtures 0 723 0 0 0 0 TOTAL Operating Equipment 0 723 0 0 0 0 TOTAL CITY COUNCIL 107,091 93,412 107,152 17 of 282 67,694 86,764 100,959 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 18 of 282 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth. • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART 19 of 282 CITY MANAGER CITY MANAGER 2016 -17 2017 -18 2018 -19 City Manager 1 1 1 Executive Director 2 2 2 Assistant to the City Manager 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 51 51 5 ECONOMIC DEVELOPMENT 2016 -17 2017 -18 2018 -19 Executive Director 1 1 1 Business Retention Manager 0 1 1 Economic Development Analyst 1 1 1 Economic Development Specialist 1 0 0 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 Personnel 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel $1,047,156 $1,284,572 $1,123,847 Supplies 2,286 1,000 2,000 City Support Services 5,093 10,000 6,000 Utility Services 233 1,500 2,000 Operations Support 24 0 50 Staff Support 22,977 20,031 26,625 Furniture & Fixtures 0 1,000 1,000 Total $1,077,769 $1,318,103 $1,161,522 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget decrease 11.9% from the FY 2017 -18 year end projections due to decrease in personnel costs. 20 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER Personnel Services 151- 511110 Regular 151 - 511120 Overtime 151 - 511180 LTD 151 - 511210 Longevity 151- 511220 Clothing Allowance 151 - 511230 Certification Allowance 151 - 511240 Allowances 151 - 511310 FICA - Employer 151- 511350 TMRS- Employer 151- 511355 ICMA Contributions - Employe 151 - 511410 Health - Employer 151- 511500 Workers' Compensation TOTAL Personnel Services Supplies 151 - 521100 Office Supplies 151 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 151 - 532800 Special Events TOTAL City Support Services Utility Services 151 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 151- 534200 Printing & Binding TOTAL Operations Support Staff Support 151- 535100 Uniforms 151 - 535200 Employee Recognition 151 - 535300 Memberships 151 - 535400 Publications 151- 535500 Training /Travel 151 - 535510 Meeting Expenses 151 - 535600 Professional Certification TOTAL Staff Support 584,767 764,837 791,738 750,767 947,341 823,242 0 0 485 0 0 485 1,906 2,245 2,454 1,843 2,934 2,552 12,140 6,140 7,300 7,456 7,456 7,649 300 312 312 240 306 312 2,804 2,880 2,880 2,215 2,825 2,880 19,662 14,400 13,968 8,031 9,554 13,968 42,126 53,708 61,384 49,418 74,012 63,820 102,430 126,667 130,741 125,347 154,942 137,028 Employer C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XXXXXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 21 of 282 10,000 10,000 10,000 10,000 10,000 0 30,261 64,734 65,665 58,077 74,302 70,859 1,036 1,233 1,518 900 900 1,052 807,431 1,047,156 1,088,445 1,014,294 1,284,572 1,123,847 1,809 2,286 1,000 441 1,000 2,000 18 0 0 0 0 0 1,827 2,286 1,000 441 1,000 2,000 1,071 5,093 12,674 8,154 10,000 6,000 1,071 5,093 12,674 8,154 10,000 6,000 115 233 0 1,009 1,500 2,000 115 233 0 1,009 1,500 2,000 0 24 0 0 0 50 0 24 0 0 0 50 457 352 375 0 375 375 2,120 2,028 5,000 1,608 2,500 5,000 3,862 3,783 6,260 1,161 4,000 4,000 589 493 1,020 666 1,000 500 8,604 11,213 9,156 4,798 9,156 11,500 5,679 4,912 5,250 2,059 3,000 5,250 0 196 0 0 0 0 21,310 22,977 27,061 10,293 20,031 26,625 21 of 282 8-08-2018 zo.zs um 101-oEmERAL Fnmo oomEauL omEammomr EXpomozrvnoa czr, 0 ocuE RzZ e^oo.xxx*xx PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, cozo (---------- 2017-2018 ----------)(----- 2018-2019 ------> 2015-2016 2016-2017 onamEmr ,-T-o PRmamorEo ozzr uom,m. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Operating Equipmen 151-571000 Furniture anixt"=e° 0 0 �1,000 0 �1,000 1,000 TOTAL Operating un"ip=."t u o 1,000 o z'000 z'000 Capital Outlay TOTAL CITY MANAGER 831,754 1,077,769 1,130,180 1,034,191 1,318,103 1,161,522 22 of 282 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND Municipal Court represents the judicial branch of the City's government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court's papers are accurate, orderly, and complete. The clerk's primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court's docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the Marshal Officer's with warrants, and complete all required accounting reports. The prosecutor's duties include preparing and presenting the State's case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State's witnesses and requesting dismissal of cases under the appropriate circumstances. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. 23 of 282 MUNICIPAL COURT • Implement the use of new technology and other innovative practices to maintain efficient and security. • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Seek input from personnel to maintain a positive work environment. • Renovate front counter to include and efficient work station for clerks and defendants. • Establish an education program for young adults to understand the effects of how making the wrong choice or decision can affect their lives. ORGANIZATIONAL CHART MUNICIPAL COURT 2016 -17 2017 -18 2018 -19 Court Administrator 1 1 1 Senior Deputy Court Clerk /Juvenile Case Manager 1 1 1 Deputy Court Clerk 4 4* 2 TOTAL POSITIONS 1 61 61 4 *One unfunded 24 of 282 MUNICIPAL COURT W:W Traffic Citations Filed 2016-17 2017-18 2018-19 Workload/Output Actual Estimate Budget Traffic Citations Filed 5,662 3,662 2,000 State Law Citations Filed 1,586 1,203 820 Municipal Ordinances Filed 230 243 230 Cases Disposed 11,107 7,180 4,080 Charges Processed per Clerk 2,776 1,795 1,020 2016-17 2017-18 2018-19 Efficiency Actual Estimate Budget Cases Disposed 11,107 7,180 4,080 Charges Processed per Clerk 2,776 1,795 1,020 Cases Disposed per Clerk 24% 25% 25% 2016-17 2017-18 2018-19 Effectiveness Actual Estimate Budget Cases Disposed per Clerk 24% 25% 25% Personnel Services 2016-17 2017-18 2018-19 Budget Actual Estimate Budget Personnel Services $274,744 $297,320 $254,795 Supplies 1,623 1,600 2,000 City Support Services 431 500 975 Operations Support 869 2,000 3,000 Staff Support 4,964 7,220 8,510 Court Support 186 200 700 Professional Services 56,230 62,500 73,960 Maintenance Services 3,142 3,000 3,000 Operating Equipment 39 0 0 Total $342,228 $374,340 $346,940 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018-19 Budget decrease 7.3% from FY 2017-18 year end projections with the transfer of a Court Clerk position to a Floating Clerk position split between Inspections and Utility Billing. This transfer was due to increased workloads seen in Inspections and Utility Billing while less citations are being issued. 25 of 282 8-08-2018 10:13 AM 101-GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)D(XX ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET MUNICIPAL COURT --- -- -- -- - - - - -- --------------- Personnel Services 152-511110 Regular 193,991 186,323 194,057 153,453 200,248 170,908 152-511120 Overtime 152 70 0 0 0 0 152-511180 LTD 618 554 602 499 621 530 152-511210 Longevity 5,401 6,356 7,043 6,563 6,563 7,097 152-511230 Certification Allowance 1,166 1,200 2,328 923 1,200 2,037 152-511310 FICA - Employer 14,681 14,211 15,546 11,851 15,913 13,757 152-511350 TMRS-Employer 32,453 31,213 32,545 25,890 33,313 29,051 152-511410 Health-Employer 30,171 34,501 36,481 30,205 39,234 31,188 152-511500 Workers' Compensation 335 316 385 228 228 227 TOTAL Personnel Services 278,966 274,744 288,987 229,613 297,320 254,795 Supplies 152-521100 Office Supplies 1,567 1,623 2,000 949 1,600 2,000 TOTAL Supplies 1,567 1,623 2,000 949 1,600 2,000 City Support Services 152-532800 Special Events 0 431 1,000 158 500 975 TOTAL City Support Services 0 431 1,000 158 500 975 Utility Services Operations Support 152-534200 Printing & Binding 3,125 869 3,250 69 2,000 3,000 TOTAL Operations Support 3,125 869 3,250 69 2,000 3,000 Staff Support 152-535100 Uniforms 454 492 700 0 700 700 152-535300 Memberships 200 22 810 520 720 810 152-535400 Publications 76 223 500 50 400 500 152-535500 Training/Travel 2,833 2,178 3,500 539 2,500 3,500 152-535500.Training/Travel - Juv Case Mg 106 213 1,000 770 900 1,000 152-535510 Meeting Expenses 1,916 1,835 2,000 1,012 2,000 2,000 TOTAL Staff Support 5,586 4,964 8,510 2,890 7,220 8,510 Court Support 152-536500 Court/Jury Cost 192 186 700 96 200 700 TOTAL Court Support 192 186 700 96 200 700 26 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 152 - 541310 Judges Services 21,344 26,950 34,000 29,323 40,000 37,500 152 - 541320 Prosecutor Services 24,863 28,900 33,000 15,300 22,000 35,500 152 - 541330 Interpreter Services 85 380 960 7 500 960 TOTAL Professional Services 46,291 56,230 67,960 44,629 62,500 73,960 Maintenance Services 152- 551400 Minor & Other Equip. Maint. 0 50 0 0 0 0 152 - 551800 Other Maintenance Agreements 1,800 3,092 3,000 1,500 3,000 3,000 TOTAL Maintenance Services 1,800 3,142 3,000 1,500 3,000 3,000 Operating Equipment 152 - 571000 Furniture & Fixtures 3,835 39 0 0 0 0 TOTAL Operating Equipment 3,835 39 0 0 0 0 Capital Outlay TOTAL MUNICIPAL COURT 341,361 342,228 375,407 279,904 374,340 346,940 27 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 28 of 282 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Public Affairs Office Manager. GOALS AND OBJECTIVES • To provide excellent customer service to all callers • To provide consistent and accurate information to all callers • To reduce or eliminate abandoned calls • To reduce or eliminate misrouted calls • To improve call tracking capabilities to better analyze callers need for service 29 of 282 CUSTOMER RELATIONS /311 ZYA TZTJ CUSTOMER RELATIONS /311 2016 -17 2017 -18 2018 -19 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Re PT 1 1 1 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 351 2016 -17 2017 -18 2018 -19 Workload /Output Actual Estimate Budget Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 351 300 300 38,548 40,000 39,000 1,969 2,000 1,800 207 203 205 I 2016 -17 2017 -18 1 2018 -19 Budget Actual Estimate I Budget Personnel Supplies Staff Support Operating Equipment Total $117,567 40 170 0 $117,777 30 of 282 $122,910 $120,977 100 150 100 830 555 0 $123,665 $121,957 CUSTOMER RELATIONS/311 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018-19 Budget will decrease 1.4% from FY 2017-18 year end projections. There will be no change in operations. 31 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CUSTOMER RELATIONS-311 ---------------------- ---------------------- Personnel Services 153 - 511110 Regular 79,625 85,167 82,041 66,278 88,778 85,362 153 - 511120 Overtime 0 65 243 22 50 243 153 - 511180 LTD 218 206 210 170 275 219 153 - 511210 Longevity 3,029 3,497 3,785 3,785 3,785 4,073 153 - 511310 FICA - Employer 6,276 6,739 6,576 5,325 7,081 6,851 153 - 511350 TMRS - Employer 13,387 14,273 13,766 11,276 14,824 14,468 153 - 511410 Health - Employer 6,260 7,489 9,120 6,150 8,020 9,648 153 - 511500 Workers' Compensation 144 131 163 97 97 113 TOTAL Personnel Services 108,940 117,567 115,904 93,102 122,910 120,977 Supplies 153 - 521100 Office Supplies 176 40 150 72 100 150 TOTAL Supplies 176 40 150 72 100 150 Staff Support 153 - 535100 Uniforms 145 99 165 47 100 180 153 - 535300 Memberships 71 71 0 0 0 0 153 - 535500 Training /Travel 133 0 650 0 0 650 TOTAL Staff Support 349 170 815 47 100 830 Operating Equipment 153 - 571000 Furniture & Fixtures 0 0 600 555 555 0 TOTAL Operating Equipment 0 0 600 555 555 0 TOTAL CUSTOMER RELATIONS -311 109,464 117,777 117,469 32 of 282 93,776 123,665 121,957 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Planning & Zoning Division ensures planned and purposeful development within the City limits and the Extraterritorial Jurisdiction through an efficient, consistent, unbiased, and effective development review process in order to promote quality development. The Division provides guidance to help citizens, businesses and developers achieve successful development. Division responsibilities include review and processing of annexations, zone changes, specific use permits, development plans and plats for consistency with the Comprehensive Land Plan and development regulations. Staff works with other governmental agencies to coordinate development projects and promote regional planning. The Division provides staff support and recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee. GOALS AND OBJECTIVES • Review and update the Comprehensive Land Plan for the City, to include the central area of Schertz, which promotes all aspects of our vision to ensure that Schertz is the best place to live. • Continue to implement the Joint Land Use Study Strategies to ensure the compatibility of land uses and development surrounding Randolph AFB. • Continue to implement the Comprehensive Land Plan (including Schertz Sector Plans) to support the future vision of the community through Unified Development Code amendments, zoning and long range plan development. • Continue to update the Planning website, including "What's Developing in Schertz ", and the development manual to provide improved customer service by updating forms, flowcharts, providing information on current residential and commercial developments, and providing information on the city's webpage for public hearings. • Continue to review and revise the Unified Development Code to further the City's Policy Values and support the City's Strategic Plan. 33 of 282 PLANNING & ZONING • Promote staff development including continued education and cross training to provide outstanding customer service. • Scan and convert project case files into a digital media to improve access and availability. • Implement Community Development software to provide increased customer service, transparency, and improved accuracy and efficiency on all project reviews. • Ensure that anew article for the Schertz Magazine —From the Development Whiteboard column is published every month to provide helpful information, transparency, and improved customer service for all residents. • Continue to provide timely updates to the website feature, "What's Developing in Schertz" to ensure residents are provided information on current residential and commercial projects within the City. ACCOMPLISHMENTS • Received the 2017 Certificate of Achievement for Planning Excellence by the American Planning Association — Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Staff for the fourth year in a row. • Maintained and expanded upon the partnership with Joint Base San Antonio (JBSA) by participating and attending the Randolph Task Force Meeting and the 2017 Air Installation Compatible Use Zone Open House. • Attended various continuing education classes including National APA Conference, Texas APA State Conference, Certified Floodplain Manager training, Deer Oak Supervisor Excellence & Leadership Certificate Series, AACOG - Planning and Zoning Workshop, Building Professional Institute, TML- Time Management & Organizational Skills, and Integrity, Ethics, & Leadership in the Workplace. • Lead and participated in the Process Improvement Team to improve customer service and operations by creating and revising current development processes, practices and applications. • Maintained partnerships with developers and land owners to create and update Planned Development Districts that contain a mix of residential and commercial land uses. 34 of 282 PLANNING & ZONING • Improved and expanded upon partnerships with local utility providers to include, Guadalupe Valley Electric Coop., Cibolo Creek Municipal Authority, Texas Department of Transportation, by increasing communication. • Updated Unified Development Code Article 1 General Provisions, Article 3 Boards, Commissions and Committees; Article 4.15 Public infrastructure Improvement Constructions Plans and Community Facilities Agreements; Article 10.4 Schedule of Off - Street Parking Requirements; Article 14 .6 Sidewalks and Hike and Bike Trails; Article 9.9 Tree Preservation and Mitigation; and various other amendments to provide clarification. • Updated the department applications and checklists for Annexations, Variances, and Utility Approval and created a Zoning Verification Request form to improve ease of application submittal. • Created a Building and Standards Commission to provide an appropriate board for residents and customers to appeal building and fire code decisions, and provide an opportunity for public hearings on substandard structures. • Created a website feature, "What's Developing in Schertz ", to provide information on new residential subdivisions and new commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. • Implemented a new Schertz Magazine reoccurring column entitled "From the Development Whiteboard ", in which staff members write articles to provide information and updates to the residents. 35 of 282 PLANNING & ZONING ORGANIZATIONAL CHART PLANNING AND ZONING 2016 -17 2017 -18 2018 -19 Senior Planner 1 1 1 Planner 1 2 2 2 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Plats 2016 -17 2017 -18 2018 -19 Workload/Output Actual Estimate Budget Plats 50 30 36 Site Plans and Master Plan 27 33 32 Variances 4 12 13 Zone Changes and Specific Use Permits 8 11 12 UDC/ Comp. Plan Revisions 8 7 12 Annexation 0 1 0 All Plats $66,500 $47,000 $57,000 Site Plan, Master Plan $28,000 $48,500 $38,000 Variance $3,111 $5,000 $6,500 Zone Change, Specific Use Permit $20,500 $28,300 $18,000 Other (Zoning Letters and Additional Admin fees) $2,400 $1,200 $1,950 Total Revenue $120,511 $130,000 $121,450 36 of 282 PLANNING & ZONING Personnel 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel $193,915 $209,210 $210,124 Supplies 1,451 1,100 2,863 Operations Support 70 100 174 Staff Support 18,913 $24,255 $26,755 Professional Services 105 100 100 Operating Equipment 0 250 250 Total $214,454 $235,015 $240,266 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget increase 2.2% from FY 2017 -18 year end projections by increasing supplies and training. 37 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PLANNING & ZONING ----------------- ----------------- C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XXXD(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 154 - 511110 Regular 102,395 134,420 139,180 110,632 144,416 143,928 154 - 511120 Overtime 2,373 2,781 4,278 2,860 4,000 4,171 154 - 511180 LTD 314 388 431 346 448 446 154 - 511210 Longevity 1,404 510 870 870 1,140 1,292 154 - 511230 Certification Allowance 900 900 873 277 277 873 154 - 511310 FICA - Employer 7,937 10,137 11,106 8,455 11,324 11,492 154 - 511350 TMRS- Employer 17,149 22,260 23,250 18,445 23,707 24,269 154 - 511410 Health - Employer 12,709 22,314 21,888 18,326 23,740 23,469 154 - 511500 Workers' Compensation 165 204 267 158 158 184 TOTAL Personnel Services 145,346 193,915 202,143 160,370 209,210 210,124 Supplies 154 - 521000 Operating Supplies 283 418 1,450 240 500 1,619 154 - 521100 Office Supplies 2,285 979 1,402 199 500 900 154 - 521600 Equip Maint Supplies 0 53 350 0 100 344 TOTAL Supplies 2,568 1,451 3,202 439 1,100 2,863 City Support Services 154 - 532400 Computer Fees & Licenses 295 0 0 0 0 0 TOTAL City Support Services 295 0 0 0 0 0 Operations Support 154 - 534200 Printing & Binding 264 70 150 7 100 174 TOTAL Operations Support 264 70 150 7 100 174 Staff Support 154 - 535100 Uniforms 497 608 750 351 750 650 154 - 535300 Memberships 823 855 2,290 964 1,655 1,655 154 - 535400 Publications 128 0 750 146 750 750 154 - 535500 Training /Travel Staff 5,238 12,230 14,700 7,752 14,700 16,700 154- 535500.Training /Travel Commission 2,625 4,758 6,098 0 6,000 6,000 154 - 535510 Meeting Expenses 374 462 1,000 0 400 1,000 TOTAL Staff Support 9,685 18,913 25,588 9,212 24,255 26,755 Professional Services 154 - 541500 State /County Admin Fees 39 105 100 0 100 100 TOTAL Professional Services 39 105 100 0 100 100 38 of 282 8 -08 -2018 10:13 AM C I T Y O F S C H E R T Z PAGE: XXWXX PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2018 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2017 -2018 --------------- )(-------- 2018 -2019 -- - - - - -) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 154 - 571000 Furniture & Fixtures 130 0 250 0 250 250 TOTAL Operating Equipment 130 0 250 0 250 250 Capital Outlay TOTAL PLANNING & ZONING 158,327 214,454 231,433 170,028 235,015 240,266 39 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 40 of 282 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Attorney is the legal advisor to City Council and City Council's appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. 41 of 282 LEGAL SERVICES ORGANIZATIONAL CHART Operations Support $12,036 $3,000 $10,000 Professional Services 138,662 135,000 150,000 Total $150,698 $138,000 $160,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget will increase 15.9% from FY 2017 -18 year end projections to $160,000 which is amount estimated to be enough to cover and changes in the most common legal matters including contract review. 42 of 282 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Operations Support $12,036 $3,000 $10,000 Professional Services 138,662 135,000 150,000 Total $150,698 $138,000 $160,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget will increase 15.9% from FY 2017 -18 year end projections to $160,000 which is amount estimated to be enough to cover and changes in the most common legal matters including contract review. 42 of 282 8-08-2018 10:13 AM C I T Y 0 F S C H E R T Z PAGE: XXXXXX PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JUNE 30TH, 2018 GENERAL GOVERNMENT EXPENDITURES -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LEGAL SERVICES --- -- -- - - - - --- -------------- Operations Support 155-534100 Advertising/Legal Notices 5,432 12,036 5,000 1,637 3,000 10,000 TOTAL Operations Support 5,432 12,036 5,000 1,637 3,000 10,000 Professional Services 155-541200 Legal Svcs 124,931 138,662 155,000 72,629 135,000 150,000 TOTAL Professional Services 124,931 138,662 155,000 72,629 135,000 150,000 TOTAL LEGAL SERVICES 130,364 150,698 160,000 74,266 138,000 160,000 43 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 44 of 282 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The position of City Secretary is a statutory position required by State law and the City Charter. The City Secretary's Office functions as a primary contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the City Secretary's Office, including election administration, record management and preservation and Council Services. The City Secretary's Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES The goals and objectives of the City Secretary's Department are to provide the following services for the City of Schertz: • Public Information requests. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Process Liens (filed and released) • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 45 of 282 CITY SECRETARY • Public Education (Student Mayor/Council Program, Volunteer Fair) • Proclamations from the Mayor's Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2016-17 2017-18 2018-19 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Ordinances Passed and Processed 2016-17 2017-18 2018-19 Workload Actual � Estimated � Budget Ordinances Passed and Processed 52 55 55 Resolutions Passed and Processed 125 120 125 Council Meetings Attended 45 43 43 Open Records 310 315 320 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2016-17 2017-18 2018-19 Efficiency Actual � Estimated � Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 154 175 180 Documents completed, signed, scanned within 48 hours of council approval 154 160 165 Council meeting minutes transcribed within 48 hours following Council meeting 45 45 45 Agendas available to citizens within legally required timeframe - Posted on website 45 45 45 Alcohol permits processed within the month of expiration 38 45 45 46 of 282 CITY SECRETARY Volunteer Fair Student Mayor /Councilmember for the Day Program 4 4 4 2016 -17 2017 -18 2018 -19 Education Initiatives Actual Estimated Budget Volunteer Fair Student Mayor /Councilmember for the Day Program 4 4 4 Personnel 2016 -17 2017 -18 2018 -19 Budget Actual Estimated Budget Personnel $180,387 $186,959 $186,399 Supplies 1,319 1,050 1,150 City Support Services 4,975 8,500 15,000 Operations Support 0 100 100 Staff Support 3,890 4,333 4,400 Total $190,571 $200,942 $207,049 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget will increase 3.0% from FY 2017 -18 due to additional Unified Development Code amendments that will need to be recorded in the City's Code of Ordinances. 47 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XXMXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY SECRETARY --- -- -- - -- - - -- -------------- Personnel Services 164 - 511110 Regular 128,597 131,556 129,195 103,888 135,698 135,043 164 - 511180 LTD 401 382 401 329 421 419 164 - 511210 Longevity 1,604 1,925 2,189 2,189 2,189 2,583 164 - 511310 FICA - Employer 9,352 9,627 10,046 7,958 10,548 10,522 164 - 511350 TMRS- Employer 21,039 21,465 21,031 17,067 22,083 22,221 164 - 511410 Health- Employer 12,366 15,230 14,592 12,258 15,872 15,437 164 - 511500 Workers' Compensation 214 202 249 148 148 174 TOTAL Personnel Services 173,573 180,387 177,703 143,836 186,959 186,399 Supplies 164 - 521100 Office Supplies 372 1,319 1,050 762 1,050 1,150 TOTAL Supplies 372 1,319 1,050 762 1,050 1,150 City Support Services 164 - 532700 Records Management 9,971 4,975 8,500 6,958 8,500 15,000 TOTAL City Support Services 9,971 4,975 8,500 6,958 8,500 15,000 Operations Support 164 - 534200 Printing & Binding 43 0 100 60 100 100 TOTAL Operations Support 43 0 100 60 100 100 Staff Support 164 - 535100 Uniforms 0 0 100 30 75 100 164 - 535300 Memberships 759 899 1,000 958 958 1,000 164 - 535400 Publications 95 297 550 157 300 300 164 - 535500 Training /Travel 3,888 2,695 5,000 1,048 3,000 3,000 TOTAL Staff Support 4,741 3,890 6,650 2,193 4,333 4,400 Maintenance Services Operating Equipment TOTAL CITY SECRETARY 188,700 190,571 194,003 48 of 282 153,810 200,942 207,049 DEPARTMENT: • NON-DEPARTMENTAL 101 GENERAL DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include audit cost, city insurance, appraisal district contracts, and emergency medical services. City Support Services 2016 -17 2017 -18 2018 -19 Budget Actual Estimated Budget City Support Services $378,333 $394,480 $726,966 Operations Support 153,601 159,227 163,500 Staff Support 166 320 250 City Assistance 1,711,329 $1,705,944 1,844,730 Professional Services 71,974 59,385 51,235 Fund Charges /Transfers 37,447 93,733 72,750 Total $2,352,849 $2,413,089 $2,859,431 • ►� _ •►__►l AJ0fAJW JP The FY 2018 -19 Budget will increase 18.4% from FY 2017 -18 year end projections by increasing City Support Services to set contingencies to the starting value of $300,000 and increasing the County Appraisal District costs due to a rising population. 49 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)®(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NONDEPARTMENTAL --- -- -- -- - --- -- --------------- 194,852 Supplies 194,852 228,966 City Support Services 16,000 167 - 532200 County Appraisal District 174,041 167 - 532210 Tax Assessor /Collector- Sevice 8,398 167 - 532500 City Insurance - Commercial 144,007 167 - 532900 Contingencies 2,968 167 - 532901 Contingencies - Personnel 0 TOTAL City Support Services 329,414 Utility Services 378,333 Operations Support 394,480 167 - 534000 Postage 10,443 167 - 534300 Equipment Maint - Copiers 127,783 167 - 534500 Memberships - Organizations 7,500 167 - 534810 Electronic Filing Services 0 167 - 534999 Misc. Expense 0 TOTAL Operations Support 145,726 Staff Support 417,244 167 - 535500 Training /Travel 9,915 167 - 535510 Meeting Expenses 250 TOTAL Staff Support 10,165 City Assistance 1,566,862 167 - 537100 Medical Services -EMS Contract 479,641 167 - 537450 Tax Reimbursements /Abatements 1,182,246 TOTAL City Assistance 1,661,887 Professional Services 0 167 - 541300 Other Consl /Prof Services 5,375 167 - 541400 Auditor /Accounting Service 15,000 167 - 541500 State /County Admin Fees 35 167 - 541600 Misc Bank Charges 424 167 - 541650 Investment Management Fee 3,382 167 - 541800 Credit Card Service Fee 39,562 167 - 541810 Credit Cards Fees - AMEX 0 TOTAL Professional Services 63,778 204,082 194,852 109,406 194,852 228,966 0 16,000 0 16,000 18,000 170,251 175,000 174,466 180,000 180,000 3,999 53,430 3,628 3,628 200,000 0 199,730 0 0 100,000 378,333 639,012 287,500 394,480 726,966 10,517 12,000 1,772 10,500 11,000 136,049 130,000 95,227 136,000 140,000 7,500 7,500 7,500 7,500 7,500 ( 465) 5,000 413 5,000 5,000 0 0 227 227 0 153,601 154,500 105,138 159,227 163,500 166 320 80 320 250 0 0 0 0 0 166 320 80 320 250 504,084 556,325 417,244 556,325 581,537 1,207,245 1,185,237 1,149,619 1,149,619 1,263,193 1,711,329 1,741,562 1,566,862 1,705,944 1,844,730 8,155 0 0 0 0 18,000 0 0 0 0 35 35 35 35 35 656 600 466 750 600 3,395 0 2,548 0 0 41,733 44,000 42,617 54,600 48,000 0 0 2,734 4,000 2,600 71,974 44,635 48,399 59,385 51,235 50 of 282 8-08-2018 10:13 AM C I T Y 0 F S C H E R T Z PAGE: XVWXX PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JUNE 30TH, 2018 GENERAL GOVERNMENT EXPENDITURES -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fund Charges/Transfers 167-548000 Transfer Out 60,000 0 18,183 0 18,183 0 167-548106 Transfer Out- Special Events 39,674 37,447 64,800 0 64,800 62,000 167-548615 Transfer Out - Hist. Committe 0 0 10,750 0 10,750 10,750 TOTAL Fund Charges/Transfers 99,674 37,447 93,733 0 93,733 72,750 Operating Equipment 167-571500 Operating Equipment 1,874 0 0 0 0 0 TOTAL Operating Equipment 1,874 0 0 0 0 0 Capital Outlay TOTAL NONDEPARTMENTAL 2,312,517 2,352,849 2,673,762 2,007,980 2,413,089 2,859,431 51 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 52 of 282 . , PUBLIC 101 GENERAL DEPARTMENT DESCRIPTION The Public Affairs Department serves an internal audience of 350 employees, elected and appointed officials, as well as an estimated city population of 37,938. Public Affairs is responsible for establishing and maintaining internal and external communications that enhance the understanding, perception, and image of the City of Schertz. Public Affairs promotes, organizes and supports informational, educational, and special event activities that benefit the community and /or City employees through advertising, production of city videos, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. Public Affairs creates photographic /video /audio recording of City events and activities, designs City marketing materials, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. Public Affairs publishes Schertz Magazine, one of the leading publications in the Tri County area with a circulation of 15,000 copies; including 13,000+ direct mailed and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with hundreds of copies made available at local and regional banks, hospitals and clinics, schools, pharmacies, and restaurants. Operations of the Civic Center and 311 Customer Care are maintained under the umbrella of Public Affairs. GOALS AND OBJECTIVES • To be the primary source of City information for all current and potential residents and businesses. • To promote City activities /events /festivals throughout the region. • To disseminate accurate and timely information to residents and the media during emergency and non - emergency situations. • To provide excellent customer service to all callers while providing accurate information. 53 of 282 PUBLIC AFFAIRS PUBLIC AFFAIRS 2016 -17 2017 -18 2018 -19 Public Affairs Director 1 1 1 Communications Manager 1 1 1 Marketing and Communications Specialist 1 1 1 Administrative Assistant 0 1 1 Records Management Coordinator 1 1 0 0 Civic Center Manager 1 1 0 Events Specialist 1 1 0 Events Manager 1 1 0 TOTAL POSITIONS 1 71 7 1 4 PERFORMANCE INDICATORS Press Releases City Sponsored Events(Internal /External) Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 54 of 282 31 2016 -17 2017 -18 2018 -19 Workload /Output Measures Actual Estimate Budget Press Releases City Sponsored Events(Internal /External) Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 54 of 282 31 22 30 15/9 12/10 0/0 105 389 400 - 70 100 85 80 83 180,000 180,000 180,000 PUBLIC AFFAIRS Total Schertz Magazine Articles /Ads /Photos produced Percentage of Magazine Contracted Average cost per Advertising Run outside of the magazine Average Amount of Dollars Raised for Events 600 550 575 50% 50% 50% $5,888 $3,885 $3,500 2016 -17 2017 -18 2018 -19 Efficient Actual Estimate Budget Total Schertz Magazine Articles /Ads /Photos produced Percentage of Magazine Contracted Average cost per Advertising Run outside of the magazine Average Amount of Dollars Raised for Events 600 550 575 50% 50% 50% $5,888 $3,885 $3,500 Schertz Magazine Ad revenue City Sponsored /Non- revenue 186,600 145,938 145,000 43,575 45,065 44,320 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non- revenue 186,600 145,938 145,000 43,575 45,065 44,320 Personnel Supplies Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $442,462 $451,619 $288,461 1,508 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel Supplies Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $442,462 $451,619 $288,461 1,508 2,220 1,050 4, :00 43,500 4,171 .: 250,801 263,620 304,980 335 30 0 $715,447 $749,324 $644,841 The Public Affairs Budget for FY 2018 -19 combined the previously separated Records Management, Schertz Magazine, and Public Affairs. The FY 2018 -19 Budget will decrease 13.9% from the FY 2017 -18 year end estimates due to a transfer of the two Special Events personnel to the Parks Department. Offsetting part of the decreased from the transferred program, is the implementation of the second Citizen Satisfaction Survey to take place in FY 2018 -19. 55 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)=XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PUBLIC AFFAIRS --- -- -- - - - - - -- -------------- 203,778 Personnel Services 203,496 170-511110 Regular 195,495 170 - 511120 Overtime 540 170 - 511180 LTD 613 170 - 511210 Longevity 3,362 170 - 511310 FICA - Employer 15,094 170 - 511350 TMRS - Employer 32,212 170 - 511410 Health - Employer 18,258 170 - 511500 Workers' Compensation 336 TOTAL Personnel Services 265,910 Supplies 23,712 14,016 170 - 521000 Operating Supplies 12 170 - 521010 Operating Supplies- Events 681 170 - 521100 Office Supplies 1,250 TOTAL Supplies 1,942 City Support Services 0 Operations Support 400 170 - 534000 Postage 2,811 170 - 534100 Advertising 13,774 170 - 534200 Printing & Binding 3,033 170 - 534500 Memberships - Organizations 0 170 - 534550 Business Meetings /Networking 0 TOTAL Operations Support 19,618 Staff Support 982 170 - 535100 Uniforms 188 170 - 535300 Memberships 140 170 - 535400 Publications 51 170 - 535500 Training /Travel 2,822 170 - 535510 Meeting Expenses 448 TOTAL Staff Support 3,649 Professional Services 450 170 - 541300 Other /Consl /Prof Services 0 170 - 541305 Prof Services- Writers /Photogr 0 170 - 541350 Magazine- Printing Services 0 170 - 541355 Design Services 0 170 - 541360 Magazine- Postage 0 170 - 541365 Delivery Services 0 TOTAL Professional Services 0 201,085 203,778 154,627 203,496 202,593 235 728 84 728 1,213 586 632 490 631 624 3,944 4,492 4,629 4,629 3,560 15,545 15,978 12,097 15,977 15,855 33,024 33,449 25,632 33,448 33,483 22,040 23,712 14,016 17,854 30,873 311 395 234 234 260 276,771 283,164 211,808 276,997 288,461 0 800 224 400 100 655 1,000 547 700 0 640 970 653 970 950 1,296 2,770 1,424 2,070 1,050 3,224 7,600 982 5,000 23,050 6,520 11,750 7,366 11,750 7,150 4,626 5,000 3,583 5,000 12,350 229 250 187 250 500 566 450 200 300 450 15,165 25,050 12,318 22,300 43,500 126 220 0 220 220 55 0 20 20 200 134 300 0 150 300 2,356 3,710 1,900 3,210 6,130 0 0 0 0 0 2,670 4,230 1,920 3,600 6,850 22,900 0 0 0 40,500 0 0 0 0 10,000 0 0 0 0 88,000 0 3,100 3,120 3,120 94,980 0 0 0 0 70,000 0 0 0 0 1,500 22,900 3,100 3,120 3,120 304,980 56 of 282 8-08-2018 10:13 AM 101-GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 170-571000 Furniture & Fixtures 1,165 229 30 28 30 0 170-571300 Computer & Perriph under $500 2,214 0 0 0 0 0 TOTAL Operating Equipment 3,379 229 30 28 30 0 TOTAL PUBLIC AFFAIRS 294,498 319,030 318,344 230,618 308,117 644,841 57 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES RECORDS MANAGEMENT ------------------ ------------------ Personnel Services 171- 511110 Regular 171 - 511120 Overtime 171 - 511180 LTD 171 - 511210 Longevity 171 - 511310 FICA - Employer 171 - 511350 TMRS - Employer 171 - 511410 Health - Employer 171 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 171 - 521000 Operating Supplies 171 - 521100 Office Supplies TOTAL Supplies Staff Support 171- 535100 Uniforms 171 - 535500 Training /Travel TOTAL Staff Support Professional Services 171 - 541310 Contractual Services TOTAL Professional Services Operating Equipment TOTAL RECORDS MANAGEMENT C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 35,055 22,911 30,485 22,179 30,328 0 0 0 243 26 50 0 113 74 109 75 94 0 1,608 1,752 1,896 1,896 1,896 0 2,742 1,820 2,853 1,797 2,466 0 5,937 4,077 5,973 3,878 5,163 0 5,999 7,217 7,296 5,946 7,753 0 63 57 71 42 42 0 51,518 37,908 48,926 35,839 47,792 0 0 31 100 0 0 0 74 0 0 0 0 0 74 31 100 0 0 0 43 0 55 0 55 0 44 0 300 231 260 0 88 0 355 231 315 0 8,493 9,741 16,728 11,709 14,000 0 8,493 9,741 16,728 11,709 14,000 0 60,172 47,680 66,109 47,778 58 of 282 62,107 0 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES SCHERTZ TALES MAGAZINE ---------------------- ---------------------- Personnel Services 172 - 511110 Regular 172 - 511120 Overtime 172 - 511180 LTD 172 - 511210 Longevity 172 - 511310 FICA - Employer 172 - 511350 TMRS - Employer 172 - 511410 Health - Employer 172 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 172 - 521100 Office Supplies TOTAL Supplies Operations Support 172 - 534000 Postage 172- 534200 Printing & Binding 172 - 534550 Business Meetings /Networking TOTAL Operations Support Staff Support 172 - 535100 Uniforms 172 - 535300 Memberships 172 - 535500 Training /Travel 172 - 535510 Meeting Expenses TOTAL Staff Support Professional Services 172 - 541305 Prof Services - Writers /Photog 172 - 541350 Printing Services 172 - 541355 Design Services 172 - 541360 Postage Services 172 - 541365 Delivery Services TOTAL Professional Services Fund Charges /Transfers 172 - 548700 Bad Debt Expense TOTAL Fund Charges /Transfers C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XZ'it'9 XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 84,138 9 90,723 8 86,746 6 68,607 8 89,447 0 0 3 365 9 970 0 0 0 0 0 267 1 194 2 265 1 120 2 277 0 759 1 1,076 2 290 2 290 2 290 0 6,648 7 7,106 6 6,732 5 5,271 6 6,865 0 13,980 1 15,051 1 14,093 1 11,086 1 14,371 0 10,407 1 13,183 1 14,592 1 11,868 1 15,482 0 164 1 145 1 165 9 98 9 98 0 116,363 1 127,843 1 123,853 9 97,339 1 126,830 0 128 1 181 2 200 4 41 1 150 0 128 1 181 2 200 4 41 1 150 0 0 6 618 7 700 2 231 7 700 0 0 3 367 1 1,400 1 1,223 1 1,400 0 0 0 0 5 500 1 126 4 400 0 0 9 985 2 2,600 1 1,580 2 2,500 0 117 5 57 1 110 0 0 5 50 0 235 2 235 3 320 1 170 1 170 0 820 1 1,000 2 2,900 1 1,901 2 2,900 0 126 2 209 0 0 0 0 0 0 0 1,298 1 1,501 3 3,330 2 2,071 3 3,120 0 59 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: X)=XX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 172 - 571310 Computer Software 0 126 0 0 0 0 172 - 571500 Operating Equipment 1,000 0 0 0 0 0 TOTAL Operating Equipment 1,000 126 0 0 0 0 TOTAL SCHERTZ TALES MAGAZINE 363,697 348,796 395,483 290,821 379,100 0 60 of 282 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering is responsible for the development and implementation of the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure — both privately and publicly constructed — follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 61 of 282 ENGINEERING •: 1-1 z I I F, f—A Vt I I*] z F —Al we] WS 10—A -f U ENGINEERING 2016-17 2017-18 2018-19 City Engineer 1 1 1 Engineer 1 1 1- Senior Graduate Engineer (previously Stormwater Manager) 1 1 1 Engineer 1 1 1 -Graduate Project Manager 1 1 - 1 Engineering Inspector 2 2 2 TOTAL POSITIONS 7 7 7 ACCOMPLISHMENTS AND GOALS FY 2017-2018 Accomplishments • Along with other Departments, successfully managed the following Capital Improvement Projects (in various stages of completion): • Northcliffe Waterline Replacement Phase 3 - complete • Schertz Parkway Improvements - Live Oak Road to Maske Road - complete • Lower Seguin Cibolo Creek Crossing Culvert Replacement (technical support for Public Works) - complete • Corbett Elevated Storage Tank - design complete • Woman Hollering Creek Wastewater Trunk Main - design complete, easement acquisition underway • Street Preservation and Maintenance Project (based on PCI) - in design 62 of 282 ENGINEERING o Trail and Bike Lane Project (technical support for Parks) - in design • Produced and Began Implementation of Roadway Impact Fee Program • Continued implementation of results of Pavement Condition Analysis Project using Pavement Condition Index values to program roadway repair and improvement prioritization and assisted in generating roadway maintenance program • Supported Public Works Department with technical and project management support of projects • Various Drainage Projects • Water Storage Tank Painting • FM 1103 Utility Relocation • Supported strong partnership with TxDOT and acted as liaison to TxDOT projects in Schertz • Expansion and improvements on FM 1103 • Planning for improvements on FM 1518 • Operational improvements on IH 35 north of FM 1103 • Completed engineering review, development support, and construction inspection of numerous residential and commercial subdivisions and site development projects FY 2018 -2019 Goals • Continue improvement and update of standard construction details, technical specifications, and design guidelines • Develop and maintain comprehensive 10 -year Capital Improvement Program including water, wastewater, drainage, and roadway projects • Lead development of Water and Wastewater Master Plan, updated Water and Wastewater Capital Improvement Plan, and updated Impact Fee Analysis • Provide efficient, clear review of construction plans and other development submittals • Continue promotion of efficacy of TSAC activities and actions PERFORMANCE INDICATORS Capital Improvement Projects (number active) Capital Improvement Project Construction Expenditures 10 19 15 $1,236,720.30 $3,345,000.00 $23,800,000.00 63 of 282 2016 -17 2017 -18 2018 -19 Workload/Output Measures Actual Estimate Budget Capital Improvement Projects (number active) Capital Improvement Project Construction Expenditures 10 19 15 $1,236,720.30 $3,345,000.00 $23,800,000.00 63 of 282 ENGINEERING Grading and Clearing Permits Issued Grading and Clearing Permits Active (Average Monthly Concurrent Maximum) Grading and Clearing Permits Active (Concurrent Maximum) Grading and Clearing Permits Issued — acreage Number of Non - Construction Plan Reviews (includes master plans, plats, site plans, etc.) Residential Subdivision Construction — number of projects (completed projects) Residential Subdivision Construction — dollar value of public improvements (completed projects) Commercial Subdivision Construction — number of projects (completed projects) Commercial Subdivision Construction — dollar value of public improvements (completed projects) 43 34 35 35 42 35 46 48 45 338 368 275 90 90 95 8 7 4 $15.4 mil $7.8 mil $5.0 mil 2 3 3 $ 0.8 mil $1.7 mil $1.0 mil Personnel Supplies City Support Services Utility Services Operations Support Staff Support Professional Services Rental /Leasing Operating Equipment Capital Outlay Total 64 of 282 $464,056 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel Supplies City Support Services Utility Services Operations Support Staff Support Professional Services Rental /Leasing Operating Equipment Capital Outlay Total 64 of 282 $464,056 $615,572 $614,373 1,616 810 2,720 295 650 900 1,190 2,500 4,118 102 48 100 6,431 7,580 12,658 63,579 51,967 71,000 2,824 0 0 359 400 3,351 0 0 30,000 $540,453 $679,527 $739,220 ENGINEERING W :1610 ZT-Al ITA MIUR11 9 1 M1 19YA I Lei z F-Al z I DXTAI z r-Al WM P The FY 2018-19 Budget will increase 8.8% from FY 2017-18 year end projections by providing for additional plan review services and a replacement work truck. 65 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES ENGINEERING Personnel Services 173 -511110 Regular 173 - 511120 Overtime 173 - 511180 LTD 173 - 511210 Longevity 173 - 511230 Certification Allowance 173 - 511310 FICA - Employer 173 - 511350 TMRS- Employer 173 - 511410 Health - Employer 173 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 173 - 521000 Operating Supplies 173 - 521100 Office Supplies 173 - 521300 Motor Vehicle Supplies TOTAL Supplies City Support Services 173 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 173 - 533330 Telephone /Internet 173 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 173 - 534000 Postage 173 - 534200 Printing & Binding TOTAL Operations Support Staff Support 173 - 535100 Uniforms 173 - 535300 Memberships 173 - 535400 Publications 173 - 535500 Training /Travel 173 - 535510 Meeting Expenses 173 - 535600 Professional Certification TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 145,876 337,341 422,186 339,162 442,865 440,465 0 0 2,134 0 0 0 450 925 1,309 1,072 1,373 1,365 350 3,661 4,828 4,399 4,399 5,840 0 2,770 2,619 2,308 3,000 2,619 10,875 25,892 33,019 25,109 34,445 34,329 23,634 53,596 69,124 55,650 72,110 72,495 12,084 37,240 51,073 42,795 55,351 54,824 331 2,633 3,422 2,029 2,029 2,436 193,600 464,056 589,714 472,524 615,572 614,373 0 684 0 0 0 740 786 931 1,452 492 750 1,500 0 0 120 0 60 480 786 1,616 1,572 492 810 2,720 886 295 650 650 650 900 886 295 650 650 650 900 0 0 0 0 0 1,618 398 1,190 3,500 1,845 2,500 2,500 398 1,190 3,500 1,845 2,500 4,118 60 0 48 48 48 0 161 102 0 0 0 100 222 102 48 48 48 100 470 1,171 1,975 672 1,200 2,148 440 400 1,120 315 600 1,120 0 88 500 0 500 500 2,225 4,160 6,600 1,266 4,000 8,000 76 0 200 76 200 320 40 612 1,080 458 1,080 570 3,251 6,431 11,475 2,788 7,580 12,658 66 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 173 - 541100 Engineering Services 7,083 0 25,000 0 25,000 25,000 173 - 541300 Other Professional Services 2,428 0 10,800 0 10,800 10,000 173- 541310 Prof Svcs -Plan Review 0 63,579 16,167 3,478 16,167 36,000 TOTAL Professional Services 9,511 63,579 51,967 3,478 51,967 71,000 Maintenance Services Rental /Leasing 173 - 561100 Rental - Equipment 0 2,824 0 0 0 0 TOTAL Rental /Leasing 0 2,824 0 0 0 0 Operating Equipment 173 - 571000 Furniture & Fixtures 0 359 400 0 400 900 173 - 571300 Computer & Periphe. < $5000 0 0 0 0 0 2,451 TOTAL Operating Equipment 0 359 400 0 400 3,351 Capital Outlay 173 - 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 30,000 TOTAL Capital Outlay 0 0 0 0 0 30,000 TOTAL ENGINEERING 208,652 540,453 659,326 481,824 679,527 739,220 67 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 68 of 282 DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. GOALS AND OBJECTIVES • Promote the use of geographic data within the city and provide support and training to fully utilize the information and software. • Provide an interactive web mapping application accessible both internally and externally. • Design and Implement mobile applications for City Departments leveraging existing databases with GIS data. • Continue to improve web application and database management expertise • Continuing maintenance of the Regional Computer Aided Dispatch and Records Management project to enhance Police /Fire /Emergency Medical Services dispatching. • Provide new physical addresses in support of the Development Services Department. • Establish and refine data standards to aid data management and deployment. 69 of 282 GIS DEPARTMENTAL DESCRIPTION The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. ORGANIZATIONAL CHART GIS 2016 -17 2017 -18 2018 -19 GIS Coordinator 1 1 1 GIS Specialist 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Data Update 2016 -17 2017 -18 2018 -19 Percentage of Time per Task Actual Estimate Budget Data Update 47.4 60.7 50.0 Data Creation 22.9 14.5 17.0 Project /Mapping 10.3 8.7 13.0 GIS Assistance 5.3 4.9 4.5 Training 3.1 4.3 4.0 Field Work 2.0 2.3 2.5 Email /Messages 0.9 0.6 1.0 Miscellaneous 4.9 0.3 3.0 Meeting 1.4 1.6 2.0 Addressing 1.7 1.8 2.0 Plot/Print/Finish 0.2 0.2 1.0 70 of 282 GIS Personnel 2016 -17 2017 -18 2018 -19 Budget I Actual Estimate Budget Personnel $155,410 $166,636 $166,886 Supplies 2,226 1,740 1,740 Staff Support 4,015 4,600 4,600 Rental /Leasing 2,084 2,085 2,085 Total $163,735 $175,061 $175,311 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget increases 0.1% from the FY 2017 -18 year end projections with no change in operations. 71 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET GIS Personnel Services 174 - 511110 Regular 103,734 111,176 115,053 91,010 118,961 118,660 174- 511180 LTD 326 324 357 291 369 368 174 - 511210 Longevity 2,057 2,321 2,708 2,708 2,708 3,108 174 - 511310 FICA - Employer 7,942 8,543 9,002 7,075 9,308 9,308 174- 511350 TMRS- Employer 17,100 18,222 18,846 15,078 19,485 19,657 174- 511410 Health- Employer 11,998 14,434 14,592 11,892 15,506 15,437 174 - 511500 Workers' Compensation 400 391 505 299 299 348 TOTAL Personnel Services 143,557 155,410 161,063 128,352 166,636 166,886 Supplies 174 - 521000 Operating Supplies 925 1,722 1,440 254 1,440 1,440 174 - 521100 Office Supplies 0 505 300 0 300 300 174- 521600 Equipment Supplies 529 0 0 0 0 0 TOTAL Supplies 1,454 2,226 1,740 254 1,740 1,740 City Support Services Staff Support 174 - 535500 Training /Travel 4,515 4,015 4,600 3,259 4,600 4,600 TOTAL Staff Support 4,515 4,015 4,600 3,259 4,600 4,600 Rental /Leasing 174 - 561200 Lease /Purchase Payments 2,084 2,084 2,085 1,563 2,085 2,085 TOTAL Rental /Leasing 2,084 2,084 2,085 1,563 2,085 2,085 Operating Equipment TOTAL GIS 151,610 163,735 169,488 133,428 175,061 175,311 TOTAL GENERAL GOVERNMENT 5,647,017 5,959,453 6,598,156 5,066,118 6,493,830 6,757,496 72 of 282 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Police Department patrols the 44.9 square miles of Schertz, with a current population of 38,697. The City of Schertz lies within three counties, with 268 centerline miles of roads. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, Marshals and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire Departments and Animal Services, along with Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction and the promotion of public safety. The Investigations Division investigates offenses that occurred within the city, processes crime scenes and follows up through prosecution with the County and District Attorneys of all three counties. The Records Section receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the city; makes educational presentations to the students and staff, along with investigating crimes on campus. The Community Outreach Officer interacts with Home Owner Associations, provides education and crime prevention programs to the community and oversees the Citizens Police Academy and the Citizens on Patrol. Our new Crime Victim Liaison protects the rights and assists in the needs of not only the crime victims in Schertz, but Live Oak and Cibolo as well. GOALS AND OBJECTIVES • Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. • Enhance our citizens' quality of life by promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. 73 of 282 POLICE • To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity. • To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. ORGANIZATIONAL CHART 74 of 282 POLICE POLICE 2016 -17 2017 -18 2018 -19 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Lieutenants 4 4 4 Sergeants 6 6 6 Corporals 10 11 11 School Resource Sergeant 1 1 1 School Resource Corporal 1 1 1 School Resource Officer 1 1 2 Officers 30 31 31 DEA Task Force Operators 2 2 2 Traffic Corporal 1 1 1 Traffic Officer 1 1 1 Environmental Officer 1 1 1 Code Enforcement Officers 1 2 2 Sanitarian 1 1 1 Senior Administrative Assistant 1 1 1 Administrative Assistant 1 1 1 Records Manager 1 1 1 Records Clerk 2 2 2 Civilian Evidence Technician 1 1 1 Crime Victim Liaison 1 1 1 Communications Manager 1 1 1 Communications Shift Supervisor 4 4 4 Communications Officer 12 12 12 Crossing Guards (Part Time) 12 16 16 TOTAL POSITIONS 1 98 105 106 LAW ENFORCEMENT COMMISSIONS 2016 -17 2017 -18 2018 -19 Fire Dept. Law Enforcement Commission 1 1 1 TOTAL COMMISSIONS 1 1 1 75 of 282 POLICE •:i -Drill 2016 -17 2017-18 2018-19 Workload/Output Actual I I—Estimate Budget Calls for Service - Schertz Calls for Service — Accidents Dispatch-911 Calls Patrol-Citations/Warnings Issued Patrol-Calls Per Patrol Officer Average Inv-Criminal Cases Filed Inv-Cases Investigated per Investigator Inv-Total Cases Cleared Crime Victims Assisted Records-Total Active Alarm Permits Records-Phone Calls Records-Walk-ins Records-Open Records Requests State Seizures Federal Seizures Crime Victim Liaison-Assigned Cases 2015-16 2016-17 2017-18 Efficiency � Actual Estimate 1 Budaet Average time on calls for service 28:20 27:06 27:45 Average time on tickets, per minute 10:22 10:40 10:30 Average response time to calls (minutes) 11:33 11:18 11:30 Patrol-Percentage of Available Time 36% 32% 31% Dispatch-911 Calls answered <10 sec 96.15% 96.02% 96.08% Dispatch-911 Calls answered <15 sec 2.81% 2.84% 2.82% Dispatch-911 Calls answered <40 sec .75% 1.06% .90% 76 of 282 POLICE Budget 2016 -17 Estimate Budget Actual Personnel $6,553,865 $6,706,787 $7,246,007 Supplies 85,023 69,581 59,348 City Support Services 21,294 24,230 26,000 Utility Services 84,814 94,236 127,279 Operations Support 3,053 3,800 12,121 Staff Support 129,736 156,605 148,369 City Assistance 17,160 20,100 18,200 Professional Services 52,193 74,550 70,443 Maintenance Services 53,445 68,953 62,645 Rental /Leasing 44,159 0 0 Operating Equipment 155,084 64,723 86,075 Capital Outlay 357,603 586,112 499,322 Total $7,557,429 $7,869,677 $8,355,808 PROGRAM JUSTIFICATION AND ANALYSIS Beginning in FY 2018 -19, this Budget will be combined with the Marshal and Environmental Health Budgets. The FY 2018 -19 Budget increases 6.2% from the FY 2017 -18 year end estimates with the addition of 1 Student Resource Officer with a vehicle and equipment as well with lower turnover 77 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 256 - 511110 Regular 3,905,763 4,015,928 4,394,731 3,191,412 4,188,184 4,972,573 256 - 511120 Overtime 95,583 125,591 98,056 143,450 190,000 98,056 256 - 511180 LTD 12,287 11,852 13,347 10,065 12,983 15,139 256 - 511210 Longevity 78,188 103,404 99,353 90,340 93,353 102,406 256 - 511220 Clothing Allowance 60,040 58,256 63,907 45,488 58,968 70,949 256 - 511230 Certification Allowance 38,246 40,764 41,720 30,384 38,955 47,171 256 - 511310 FICA - Employer 311,851 324,417 359,151 260,211 347,728 404,773 256 - 511350 TMRS- Employer 663,022 690,008 739,307 550,696 727,955 842,113 256 - 511410 Health- Employer 421,841 503,878 559,976 392,346 509,506 649,838 256- 511500 Workers' Compensation 47,055 47,490 59,910 35,514 35,514 42,989 TOTAL Personnel Services 5,633,876 5,921,589 6,429,458 4,749,905 6,203,146 7,246,007 Supplies 256 - 521000 Operating Supplies 22,574 28,120 32,151 11,332 31,980 35,438 256 - 521100 Office Supplies 3,290 3,293 4,500 2,621 4,804 6,400 256 - 521150 Child Safety Supplies 0 38,796 15,211 10,152 15,211 0 256 - 521300 Motor Veh. Supplies 9,576 11,805 13,585 13,566 13,566 17,510 TOTAL Supplies 35,441 82,015 65,447 37,670 65,561 59,348 City Support Services 256 - 532500 City Insurance - Commercial 19,081 21,294 21,500 24,230 24,230 26,000 TOTAL City Support Services 19,081 21,294 21,500 24,230 24,230 26,000 Utility Services 256 - 533500 Vehicle Fuel 70,333 78,641 106,957 54,465 87,156 127,279 TOTAL Utility Services 70,333 78,641 106,957 54,465 87,156 127,279 Operations Support 256 - 534100 Advertising 40 0 0 0 0 0 256 - 534200 Printing & Binding 2,618 2,075 7,935 1,503 2,500 12,121 TOTAL Operations Support 2,658 2,075 7,935 1,503 2,500 12,121 Staff Support 256 - 535100 Uniforms 22,537 50,614 51,889 17,219 51,485 41,364 256 - 535200 Awards 626 1,380 2,000 1,800 1,800 2,500 256 - 535210 Employee Recognition- Morale 2,977 2,971 3,000 1,568 2,500 4,300 256 - 535300 Memberships 1,615 1,544 2,810 1,913 2,798 3,330 256 - 535400 Publications 366 488 485 73 350 490 256 - 535500 Training /Travel 65,963 59,708 85,725 51,172 85,447 93,285 256- 535500.T -Class Training 1,102 1,773 0 0 0 0 256 - 535510 Meeting Expenses 2,036 1,508 2,850 396 1,500 3,100 TOTAL Staff Support 97,223 119,987 148,758 74,139 145,880 148,369 78 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 256 - 537100 Medical Services 9,819 11,512 11,500 5,734 13,000 10,500 256 - 537800 Community Outreach 4,355 4,747 6,722 2,136 5,000 7,700 TOTAL City Assistance 14,174 16,259 18,222 7,870 18,000 18,200 Professional Services 256 - 541300 Prof Services /Consulting 40,492 48,012 49,948 44,614 55,000 70,443 TOTAL Professional Services 40,492 48,012 49,948 44,614 55,000 70,443 Fund Charges /Transfers Maintenance Services 256 - 551100 Building Maintenance 5,729 1,584 1,000 0 1,000 0 256 - 551400 Minor & Other Equip Maint 4,967 818 2,500 1,382 2,448 2,500 256 - 551800 Other Maintenance Agreements 745 1,697 745 745 745 745 256 - 551810 Maintenance Agr. - Radios 45,520 41,120 53,400 29,240 55,760 59,400 TOTAL Maintenance Services 56,961 45,220 57,645 31,367 59,953 62,645 Debt Service Rental /Leasing 256 - 561200 Lease /Purchase Payments 0 44,159 0 0 0 0 TOTAL Rental /Leasing 0 44,159 0 0 0 0 Operating Equipment 256 - 571000 Furniture & Fixtures 9,260 9,281 4,600 0 4,527 5,230 256 - 571200 Vehicles & Access. LESS $5,00 74,966 92,105 24,490 20,029 24,329 25,265 256 - 571300 Computer & Periphe. < $5000 24,387 20,483 0 0 0 0 256 - 571600 Donation - Expense 0 0 1,000 545 995 0 256 - 571800 Equipment under $5,000 38,109 11,845 26,834 5,069 26,822 55,580 TOTAL Operating Equipment 146,722 133,714 56,924 25,642 56,673 86,075 Capital Outlay 256 - 581200 Vehicles & Access. Over $5,00 174,350 351,345 523,843 457,380 522,612 470,847 256 - 581800 Equipment Over $5,000 5,834 6,258 28,475 19,100 28,475 28,475 TOTAL Capital Outlay 180,184 357,603 552,318 476,480 551,087 499,322 TOTAL POLICE 6,297,145 6,870,567 7,515,112 5,527,885 7,269,185 8,355,808 79 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES MARSHAL'S OFFICE ---------------- ---------------- Personnel Services 259 - 511110 Regular 259 - 511120 Overtime 259 - 511180 LTD 259 - 511210 Longevity 259 - 511220 Clothing Allowance 259 - 511230 Certification Allowance 259 - 511310 FICA - Employer 259 - 511350 TMRS- Employer 259 - 511410 Health- Employer 259- 511500 Worker' Compensation TOTAL Personnel Services Supplies 259 - 521000 Operating Supplies 259 - 521100 Office Supplies 259 - 521300 Motor Vehicle Supplies 259 - 521600 Equip Maint Supplies TOTAL Supplies Utility Services 259 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 259 - 534200 Printing & Binding TOTAL Operations Support Staff Support 259 - 535100 Uniforms 259 - 535200 AWARDS 259 - 535300 Memberships 259 - 535400 Publications 259 - 535500 Training /Travel 259 - 535510 Meeting Expenses TOTAL Staff Support City Assistance 259 - 537800 Community Outreach TOTAL City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 429,513 302,812 316,548 182,176 237,397 0 2,704 1,865 1,455 3,378 5,000 0 1,376 920 981 597 736 0 10,616 13,895 6,423 6,302 6,526 0 6,715 3,982 4,035 2,400 3,120 0 3,310 2,780 2,900 1,700 2,210 0 33,912 24,181 25,334 14,527 19,179 0 72,736 53,703 53,037 31,528 40,151 0 46,531 38,247 36,481 24,264 31,517 0 4,646 3,928 4,803 2,847 2,847 0 612,060 446,313 451,997 269,718 348,683 0 1,874 167 550 191 500 0 1,467 515 800 648 800 0 1,207 1,630 2,000 1,862 2,000 0 0 0 125 76 100 0 4,548 2,313 3,475 2,777 3,400 0 6,946 6,173 8,500 4,186 7,080 0 6,946 6,173 8,500 4,186 7,080 0 1,504 275 1,000 106 550 0 1,504 275 1,000 106 550 0 1,724 1,265 1,200 422 1,200 0 0 0 200 0 0 0 630 300 900 0 550 0 64 0 150 0 150 0 8,318 3,836 9,200 3,523 5,000 0 81 107 250 45 125 0 10,817 5,508 11,900 3,990 7,025 0 1,423 0 2,750 0 1,500 0 1,423 0 2,750 0 1,500 0 80 of 282 8 -08 -2018 10:13 AM C I T Y O F S C H E R T Z PAGE: X)MXX PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2018 PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2017 -2018 --------------- )(-------- 2018 -2019 -- - - - - -) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 731,166 481,980 490,472 284,965 378,038 0 Maintenance Services 11,408,446 12,240,994 13,736,139 9,964,106 13,366,850 14,513,000 259 - 551700 Abatement /Lot Cleaning 12,928 0 0 0 0 0 259 - 551800 Other Maintenance Agreements 1,656 1,500 2,500 156 1,650 0 259 - 551810 Maintenance Agr. - Radios 2,600 2,200 2,600 1,400 2,400 0 TOTAL Maintenance Services 17,184 3,700 5,100 1,556 4,050 0 Operating Equipment 259 - 571000 Furniture & Fixtures < $5,000 1,038 0 950 0 950 0 259 - 571200 Vehicles & Access. > $5,000 2,243 0 0 0 0 0 259 - 571800 Equipment Less $5,000 10,452 17,699 4,800 2,631 4,800 0 TOTAL Operating Equipment 13,733 17,699 5,750 2,631 5,750 0 Capital Outlay 259 - 581200 Vehicles & Access. Over $5,00 62,950 0 0 0 0 0 TOTAL Capital Outlay 62,950 0 0 0 0 0 TOTAL MARSHAL'S OFFICE 731,166 481,980 490,472 284,965 378,038 0 TOTAL PUBLIC SAFETY 11,408,446 12,240,994 13,736,139 9,964,106 13,366,850 14,513,000 81 of 282 8 -08 -2018 10:13 AM C I T Y O F S C H E R T Z PAGE: X)MXX PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2018 HEALTH EXPENDITURES (-------- - - - - -- 2017 -2018 --------------- )(-------- 2018 -2019 -- - - - - -) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ENVIRONMENTAL HEALTH -------------------- -------------------- Personnel Services 772 - 511110 Regular 0 130,805 134,023 78,118 104,158 0 772 - 511120 Overtime 0 739 2,910 1,817 2,500 0 772 - 511180 LTD 0 370 462 247 313 0 772 - 511210 Longevity 0 1,742 2,055 1,900 2,010 0 772 - 511220 Clothing Allowance 0 2,540 3,107 1,444 1,900 0 772 - 511310 FICA - Employer 0 10,260 12,199 5,977 7,969 0 772 - 511350 TMRS- Employer 0 21,040 25,537 13,387 15,624 0 772 - 511410 Health - Employer 0 18,466 25,536 12,890 19,812 0 772 - 511500 Worker' Compensation 0 0 672 0 672 0 TOTAL Personnel Services 0 185,963 206,501 115,779 154,958 0 Supplies 772 - 521000 Operating Supplies 0 165 1,200 189 220 0 772 - 521100 Office Supplies 0 530 500 285 400 0 TOTAL Supplies 0 695 1,700 473 620 0 Utility Services Operations Support 772 - 534200 Printing & Binding 0 703 800 211 750 0 TOTAL Operations Support 0 703 800 211 750 0 Staff Support 772 - 535100 Uniforms 0 0 800 121 500 0 772 - 535300 Memberships 0 0 270 0 0 0 772 - 535400 Publications 0 0 150 0 0 0 772 - 535500 Training /Travel 0 4,108 4,280 2,618 3,200 0 772 - 535510 Meeting Expenses 0 132 250 0 0 0 TOTAL Staff Support 0 4,241 5,750 2,739 3,700 0 City Assistance 772 - 537800 Community Outreach 0 901 1,000 338 600 0 TOTAL City Assistance 0 901 1,000 338 600 0 Professional Services 772 - 541300 Other Consl /Prof Services 0 481 15,500 12,055 15,500 0 TOTAL Professional Services 0 481 15,500 12,055 15,500 0 82 of 282 8 -08 -2018 10:13 AM C I T Y O F S C H E R T Z PAGE: X)MXX PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2018 HEALTH EXPENDITURES (-------- - - - - -- 2017 -2018 --------------- )(-------- 2018 -2019 -- - - - - -) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 772 - 551700 Abatement /Lot Cleaning 0 8,225 12,000 5,299 9,000 0 TOTAL Maintenance Services 0 8,225 12,000 5,299 9,000 0 Operating Equipment 772 - 571000 Furniture & Fixtures 0 0 1,000 431 1,000 0 772 - 571800 Equipment < $5,000 0 3,671 1,300 1,236 1,300 0 TOTAL Operating Equipment 0 3,671 2,300 1,667 2,300 0 Capital Outlay 772 - 581200 Vehicles & Access. > $5,000 0 0 35,025 25,605 35,025 0 TOTAL Capital Outlay 0 0 35,025 25,605 35,025 0 TOTAL ENVIRONMENTAL HEALTH 0 204,879 280,576 164,166 222,453 0 TOTAL HEALTH 536,235 760,540 901,147 466,701 746,440 500,269 83 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 84 of 282 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. GOALS AND OBJECTIVES • Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes from time of dispatch. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained and high performing work force. • Improve training opportunities and encourage involvement in specialized operations. • Build upon area -wide technical rescue, hazardous materials, and wildland strike teams. • Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Semi - Annual inspects all schools and nursing homes. • Encourage public speaking for all firefighters. • Maintain safe construction and occupancy within the city through code enforcement. 85 of 282 FIRE RESCUE • Attract and maintain a qualified and diverse workforce. • Encourage diverse applicants through career fairs and public education. • Continue to apply for staffing grants through Department of Homeland Security. ORGANIZATIONAL CHART FIRE RESCUE 2016 -17 2017 -18 2018 -19 Fire Chief 1 1 1 Assistant Chief 1 1 1 Fire Marshal 1 1 1 Battalion Chief 3 3 3 Training/Safety/Emergency Manager 1 1 1 Lieutenant 6 9 9 Fire Inspector 1 1 1 Fire Apparatus Operator 6 9 9 Firefighter 18 18 18 Senior Administrative Assistant 1 1 1 TOTAL POSITIONS 39 45 45 86 of 282 FIRE RESCUE WANA" i • Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 870 2016 -17 2017 -18 2018 -19 Input Actual Estimate Budget Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 870 900 930 39 45 45 33 39 39 2 2 2 4 4 4 2 3 3 2 3 3 Number of incidents 2016 -17 2017 -18 2018 -19 Workload/Output Actual Estimate Budget Number of incidents 2,844 2,800 2,900 Unit Responses (# calls for all units Actual Estimate Budget responding to all emergencies) 4,250 4,250 4,300 Buildings preplan contacts 398/104 350/140 Training Hours /Employee Community Contact (citizen contact) 11,438 11,500 12,000 Fire Inspections Conducted 519 520 530 Plan Reviews Completed 209 240 250 Training Hours Provided 9,449 8,000 8,500 Average Drive Time (Minutes) 2016 -17 2017 -18 2018 -19 Efficiency Actual Estimate Budget Average Drive Time (Minutes) 5.48 5.48 • Drive Time < 4 Minutes 35% 35% • of Buildings Preplanned 100% 100% • Prevention Contacts 29% 29% Inspections per Inspector 398/104 350/140 Training Hours /Employee 248.65 240 87 of 282 5.42 35% 100% 29% 360/150 242 FIRE RESCUE Personnel 2016-17 2017-18 2018-191 Budget Actual Estimate � Budget Personnel $3,647,597 $4,173,236 $4,552,388 Supplies 4,961 16,900 19,600 Utility Services 49,079 47,050 64,600 Operations Support 0 150 550 Staff Support 136,416 163,850 180,075 City Assistance 22,490 15,000 23,000 Professional Services 32,696 33,500 33,500 Maintenance Services 40,403 72,500 62,500 Rental/Leasing 15,916 23,500 33,900 Operating Equipment 89,154 106,800 105,000 Capital Outlay 37,207 121,864 186,500 Total $4,076,531 $4,779,350 $5,261,613 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018-19 Budget will increase 10.1% from the FY 2017-18 year end estimates. This increase is due to the additional operating costs associated with opening of Fire Station 3 including full year funding of all personnel assigned to Station 3 and associated overtime and the purchase of a replacement Brush Truck. 88 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 257 - 511110 Regular 2,088,302 2,299,294 2,638,624 1,934,146 2,553,590 2,848,190 257 - 511120 Overtime 254,858 300,878 351,004 320,548 450,000 400,000 257 - 511180 LTD 6,664 6,910 7,673 6,135 7,916 8,381 257 - 511210 Longevity 48,881 63,820 57,365 58,348 62,279 62,399 257 - 511220 Clothing Allowance 10,776 11,568 13,316 9,564 12,312 13,316 257 - 511230 Certification Allowance 37,510 40,575 48,597 31,165 40,435 47,588 257 - 511310 FICA - Employer 181,760 202,138 232,345 175,198 231,001 256,686 257 - 511350 TMRS- Employer 391,957 429,195 486,405 378,755 483,592 542,060 257 - 511410 Health- Employer 200,570 269,508 317,380 232,978 312,060 349,183 257- 511500 Workers' Compensation 23,039 23,710 33,825 20,051 20,051 24,585 TOTAL Personnel Services 3,244,317 3,647,597 4,186,534 3,166,889 4,173,236 4,552,388 Supplies 63,624 85,000 95,600 257 - 535210 Employee Recognition- Morale 0 3,971 4,500 257 - 521000 Operating Supplies 2,472 2,658 4,000 3,730 4,000 4,500 257 - 521100 Office Supplies 1,379 1,172 2,100 1,671 2,100 2,500 257 - 521200 Medical /Chem Supplies 9,654 706 9,525 1,373 8,300 10,000 257 - 521300 Motor Veh. Supplies 328 15 700 15 700 800 257 - 521600 Equip Maint Supplies 1,987 411 1,875 293 1,800 1,800 TOTAL Supplies 15,820 4,961 18,200 7,081 16,900 19,600 Citv SuDoort Services Utility Services 257 - 533100 Gas Utility Service 2,696 2,677 6,000 2,196 3,500 6,000 257 - 533200 Electric Utility Service 13,488 18,624 20,000 5,146 10,000 23,000 257 - 533320 Telephone /Air Cards 151 0 0 0 0 3,000 257 - 533330 Telephone /Internet 0 0 1,350 141 650 0 257 - 533410 Water Utility Service 2,824 2,395 2,300 974 1,900 2,600 257 - 533500 Vehicle Fuel 20,673 25,383 24,000 19,636 31,000 30,000 TOTAL Utility Services 39,833 49,079 53,650 28,093 47,050 64,600 Operations Support 257 - 534100 Advertising 601 0 150 0 0 150 257 - 534200 Printing & Binding 318 0 400 58 150 400 TOTAL Operations Support 918 0 550 58 150 550 Staff Support 257 - 535100 Uniforms 56,078 65,002 85,000 63,624 85,000 95,600 257 - 535210 Employee Recognition- Morale 0 3,971 4,500 1,021 4,000 4,500 257 - 535300 Memberships 1,798 2,238 2,500 2,490 2,750 3,100 257 - 535400 Publications 2,799 2,792 3,500 1,474 2,800 3,500 257 - 535500 Training /Travel 50,938 52,094 58,000 38,056 58,000 58,000 257 - 535510 Meeting Expenses 3,870 3,496 4,375 2,782 3,800 4,375 257 - 535600 Professional Certification 3,900 6,823 10,000 5,638 7,500 11,000 TOTAL Staff Support 119,383 136,416 167,875 115,084 163,850 180,075 89 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)BOXXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 20,000 257 - 537800 Community Outreach 16,082 TOTAL City Assistance 16,082 Professional Services 6,831 257 - 541300 Other Professional Services 13,680 TOTAL Professional Services 13,680 Fund Charges /Transfers 33,500 257 - 548404 Transfer Out- Capital Project 152,268 TOTAL Fund Charges /Transfers 152,268 Maintenance Services 33,500 257 - 551400 Minor & Other Equip Maint 3,776 257 - 551800 Other maintenance agreement 16,792 257 - 551810 Maintenance Agr. - Radios 11,700 257 - 551900 Construction 13,293 TOTAL Maintenance Services 45,562 Other Costs 2,500 257 - 554200 Deployment - Reimb - TIFMAS 0 TOTAL Other Costs 0 Debt Service 22,490 20,000 6,831 15,000 23,000 22,490 20,000 6,831 15,000 23,000 32,696 33,500 23,425 33,500 33,500 32,696 33,500 23,425 33,500 33,500 0 0 0 0 0 0 0 0 0 0 1,723 2,500 0 2,000 2,500 16,544 24,000 16,585 24,000 30,000 10,640 14,000 7,560 14,000 15,000 11,496 32,500 21,094 32,500 15,000 40,403 73,000 45,240 72,500 62,500 611 0 3,421 5,000 0 611 0 3,421 5,000 0 Rental /Leasing 257 - 561200 Lease /Purchase Payments 15,916 15,916 23,500 11,965 23,500 33,900 TOTAL Rental /Leasing 15,916 15,916 23,500 11,965 23,500 33,900 Operating Equipment 257 - 571000 Furniture & Fixtures 13,376 6,741 15,000 14,331 15,000 15,000 257 - 571200 Vehicles & Access. LESS $5,00 8,092 15,424 8,500 4,470 7,000 7,000 257 - 571300 Computer & Periphe. < $5000 15,000 5,706 16,000 10,405 16,000 14,500 257 - 571310 Computer Software 824 1,541 5,800 981 5,800 12,500 257 - 571400 Communication Equip LESS $500 2,000 6,643 14,500 1,890 7,000 10,000 257 - 571600 Police /Fire /Medical Equipment 33,038 40,330 41,000 6,140 41,000 41,000 257- 571800 Equipment under $5,000 4,498 12,769 7,000 1,180 15,000 5,000 TOTAL Operating Equipment 76,827 89,154 107,800 39,397 106,800 105,000 Capital Outlay 257 - 581200 Vehicles & Access. Over $5,00 0 30,407 90,000 72,653 90,000 179,000 257 - 581600 Donation - Expense 0 0 0 0 24,864 0 257 - 581800 Equipment Over $5,000 0 6,800 7,000 7,000 7,000 7,500 TOTAL Capital Outlay 0 37,207 97,000 79,653 121,864 186,500 TOTAL FIRE RESCUE 3,740,607 4,076,531 4,781,609 3,527,136 4,779,350 5,261,613 90 of 282 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for ensuring the health, safety, and welfare of individuals occupying structures through professional review of building plans, permits and performing inspections to ensure consistency of the City's adopted building codes and ordinances. Staff works closely with contractors, builders, developers, citizens and other City Departments to assist in creating an attractive and safe community. GOALS AND OBJECTIVES • Continue to improve department processes to expedite the plan review and permitting process. • Strive to provide superior customer service through courteous and professional relationships with the community. • Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. • Promote the use of automated technology in permit application and inspection software which will streamline the process and provide the applicant with on -line access to projects. • Continue to provide and improve upon a high level of professional services to the varied stakeholders served, including builders, developers, land owners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. • Promote continuous staff development and cross training, including the training of the Plans Examiner, to improve efficiency and customer service by increasing the technical knowledge of staff. 91 of 282 INSPECTIONS • Build stronger partnerships with adjacent municipalities through attendance at quarterly Building official meetings. • Expand efforts for community education of Building Safety through the City of Schertz Building Safety Month festivities to include additional school presentations, information sessions at local stores, and a presentation to the City of Schertz Senior Center to raise awareness on the importance of building safety. • Review, adopt and implement new Building Codes in order to ensure the health and safety of Schertz residents. • Contribute to the publication of a new article for the Schertz Magazine — From the Development Whiteboard column is published every month to provide helpful information, transparency, and improved customer service for all residents. ACCOMPLISHMENTS • Continually improved upon the customer service kiosk in the lobby to assist customers with the permitting process. • Updated applications and created fillable forms to provide improved customer service. • Expanded the yearly program to raise awareness for Building Safety Month which included an elementary school presentation, weekly safety tips on the City social media site, informational sessions at the local home improvement store, and article in the Schertz Magazine and a presentation at the Schertz Senior Center. • Continually reviewed and improved the online inspection request system based on customer input to improve communication with customers and to include the ability to upload attachments for all contractor submittals. • Improved Permit Technician processes by implementing new work flows, to include immediately scanning permits, to provide increased customer service and ensure proper tracking of all submitted permits. • Continued the monthly contractor meetings and quarterly meetings with the Greater San Antonio Builders Association (GSABA) to foster partnerships with the building community. • Continued with weekly department meeting to include all Planning and Community Development staff to foster a team mentality, increase 92 of 282 INSPECTIONS awareness of construction projects and improve communication within the department. • Focus on continued training for staff. • Seven (7) International Code Council (ICC) Certifications were earned by staff members. • Assisted with the creation of a Building and Standards Commission to provide an appropriate board for residents and customers to appeal building and fire code decisions, and provide an opportunity for public hearings on substandard structures. • Contributed to the Schertz Magazine reoccurring column entitled "From the Development Whiteboard ", in which staff members write articles to provide information and updates to the residents. • Updated the Code of Ordinance to eliminate the requirement for obtaining a garage sale permit. 93 of 282 INSPECTIONS ORGANIZATIONAL CHART INSPECTIONS 2016 -17 2017 -18 2018 -19 Dir. of Planning & Comm. Dev. 1 1 1 Executive Assistant 1 1 1 Chief Building Official 1 1 1 Plans Examiner 0 1 1 Assistant Chief Inspector 1 0 0 Building Inspector 2 3 5 Permit Technician 2 2 2 Floating Clerk* 0 0 1 TOTAL POSITIONS 8 9 13 *Split with Utility Billing PERFORMANCE INDICATORS New Residential Construction 2016 -17 I 2017 -18 2018 -19 Workload /Output Actual Estimate Budget New Residential Construction 399 415 360 New Commercial Construction 26 32 30 Reroof Permits 587 1300 500 Accessory/Temporary Building Permits 73 60 60 Deck /Patio Permits 86 80 80 Sign Permits 88 75 100 Other Permits 3407 4500 3200 94 of 282 INSPECTIONS Mechanical Permits 920 1000 900 Electric Permits 743 800 800 Plumbing Permits 970 1200 1000 Total Permit /License /Fee Revenue $3,308,953 $2,878,236 $2,116,827 Median days to complete residential 20 25 20 plan review Median days to complete commercial 60 60 45 plan review 2016 -17 2017 -18 2018 -19 Efficiency Actual Estimate Bud et Median days to complete residential 20 25 20 plan review Median days to complete commercial 60 60 45 plan review Standard Inspections (i.e. framing) 13,269 17,000 15,000 Re- Inspections 1,638 3,000 3,000 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Budget Standard Inspections (i.e. framing) 13,269 17,000 15,000 Re- Inspections 1,638 3,000 3,000 Personnel 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel $578,866 $632,982 $729,754 Supplies 2,836 3,050 4,145 Utility Services 3,747 5,000 5,000 Operations Support 1,845 2,000 2,219 Staff Support 18,063 21,345 29,961 Professional Services 206,558 270,400 70,000 Operating Equipment 0 5,500 50 Capital Outlay 0 0 54,000 Total $811,916 $940,277 $895,579 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget will decrease 4.8% from the FY 2017 -18 year end estimates. The addition of half of a Floating Clerk salary, split with Utility Billing, will be offset by lowering the third party inspection services contract use. FY 2017- 18 saw an increase use of this contract with the large number of permits that is not expected to continue into FY 2018 -19. Contract Services will further be decreased and will fully offset the hiring of 2 additional Building Inspector positions. 95 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258 - 511110 Regular 258 - 511120 Overtime 258 - 511180 LTD 258 - 511210 Longevity 258 - 511230 Certification Allowance 258 - 511310 FICA - Employer 258 - 511350 TMRS- Employer 258 - 511410 Health - Employer 258 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 258 - 521000 Operating Supplies 258 - 521100 Office Supplies 258 - 521300 Motor Vehicle Supplies 258 - 521600 Equip Maint Supplies TOTAL Supplies Citv SUDDort Services Utility Services 258 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 258 - 534200 Printing & Binding TOTAL Operations Support Staff Support 258 - 535100 Uniforms 258 - 535300 Memberships 258 - 535400 Publications 258 - 535500 Training /Travel Staff 258 - 535510 Meeting Expenses 258 - 535600 Professional Certification TOTAL Staff Support Professional Services 258 - 541300 Other Consl /Prof Services TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 333,100 401,722 423,260 319,710 425,933 496,158 5,661 10,023 27,811 21,586 29,000 19,400 1,015 1,141 1,368 1,000 1,320 1,538 6,506 8,647 7,252 7,295 7,295 8,911 0 0 0 0 0 291 25,651 31,066 35,046 25,692 34,383 39,382 56,215 67,477 73,366 56,080 71,979 83,165 40,411 57,542 63,841 47,638 61,991 79,562 1,662 1,248 1,823 1,081 1,081 1,347 470,221 578,866 633,767 480,082 632,982 729,754 456 1,118 1,400 445 1,000 1,405 2,056 1,675 2,000 713 1,600 2,000 0 44 200 54 200 240 3,128 0 500 20 250 500 5,640 2,836 4,100 1,232 3,050 4,145 3,791 3,747 5,000 2,926 5,000 5,000 3,791 3,747 5,000 2,926 5,000 5,000 1,267 1,845 2,000 910 2,000 2,219 1,267 1,845 2,000 910 2,000 2,219 3,075 4,821 5,360 1,999 3,500 6,250 280 219 745 259 745 745 1,636 536 2,100 1,253 2,100 2,298 6,613 9,665 15,025 6,262 12,000 15,300 3,200 1,829 3,000 666 2,000 3,336 249 993 1,950 269 1,000 2,032 15,052 18,063 28,180 10,707 21,345 29,961 141,369 206,558 270,400 123,890 270,400 70,000 141,369 206,558 270,400 123,890 270,400 70,000 96 of 282 8-08-2018 zo.zs um 101-oEmERAL Fnmo enaLzc oarnrx EXvomozrvnoa czr, 0 ocuoRzZ e^oo.x)Mxx PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, cozo (---------- 2017-2018 ----------)(----- 2018-2019 ------> 2015-2016 2016-2017 onamEmr ,-T-o PRmamorEo ozzr uom,m. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipmen 258-571000 Furniture oF^xt=°° ----��188 --------0 ----�5,500 -----4,3[73 ----�5,500 -------500� ---------_ TOTAL up°=°ti=n Equipment 2.188 o 5.500 «'s/a s'soo soo Capital Outla� 258-581200 Vehicles au="°°°. Over v5'00 0 0 0 0 0 �54,000 zozuL Capital Outlay o o o o o 54'000 zozuz INmPEczzoma 639.528 811'916 o^u.y^, om'oo yoo'zn 895'579 97 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 98 of 282 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND Q • The Street Department provides high quality service in design, construction, and renovation of streets and continues to perform services in a customer service first manner to meet the needs of the citizens. Provides safe and efficient movement of the people and goods through a well- designed, operated, and maintained transportation network. Evaluates affordability and efficiency options for providing street maintenance services. Chipping service is provided as requested by the residents. The Street Division assists other departments as needed. GOALS AND OBJECTIVES • Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. • Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, street lights, street signs, street sweeping, and crosswalk signals. • Emphasize safety to our employees to reduce preventable accidents. • Provide traffic counts and speed information on specific streets as requested. • Design and prepare street maintenance plans, pothole patching, and sidewalk construction. 99 of 282 PUBLIC WORKS- STREETS STREETS 2016 -17 2017 -18 2018 -19 Public Works Manager Streets/Drainage 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker II 5 5 5 Street Worker 1 6 6 6 TOTAL POSITIONS 14 14 14 PERFORMANCE INDICATORS Street Sweeping hours 2016 -17 2017 -18 2018 -19 Workload /Output Actual Estimate Budget Street Sweeping hours 2,020 1,954 2,050 Number of signs produced 472 708 778 Quantity of asphalt purchased (tons) 94 109 180 Special projects (Hours) 730 1,286 1,414 Street centerline miles Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 100 of 282 11,5000 117,000 48 48 3,580 3,845 ONEI 2016 -17 2017 -18 2018 -19 Efficient Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 100 of 282 11,5000 117,000 48 48 3,580 3,845 ONEI PUBLIC WORKS- STREETS Effectiveness 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Hours spent on roadway maintenance 2,900 3,000 3,200 Personnel 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel $730,408 $765,320 $800,297 Supplies 92,868 65,550 102,450 Utility Services 167,423 172,700 177,200 Staff Support 11,586 10,800 14,550 Professional Services 71,705 15,750 15,000 Maintenance Services 40,094 75,000 285,500 Rental /Leasing 2,763 4,000 4,000 Operating Equipment 12,133 6,800 10,300 Capital Outlay 135,808 257,900 65,000 Total $1,264,787 $1,373,820 $1,474,297 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget will increase 7.3% from the FY 2017 -18 year end estimate with the addition of $235,000 for additional streets and sidewalk maintenance throughout the City. 101 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359 - 511110 Regular 359 - 511120 Overtime 359 - 511180 LTD 359 - 511210 Longevity 359 - 511230 Certification Allowance 359 - 511310 FICA - Employer 359 - 511350 TMRS- Employer 359 - 511410 Health - Employer 359 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 359 - 521000 Operating Supplies 359 - 521050 Operating Supplies- Street Si 359 - 521055 Operating Supplies- StreetMai 359 - 521100 Office Supplies 359 - 521200 Medical /Chem Supplies 359 - 521300 Motor Veh. Supplies TOTAL Supplies Utility Services 359 - 533200 Electric Utility Service 359 - 533410 Water Utility Service 359 - 533500 Vehicle Fuel TOTAL Utility Services Operations Sunnort Staff Support 359 - 535100 Uniforms 359 - 535200 Awards 359 - 535300 Memberships 359 - 535500 Training /Travel 359 - 535510 Meeting Expenses 359 - 535600 Professional Certification TOTAL Staff Support City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X )MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 440,162 4 478,528 5 507,834 3 387,806 5 505,077 5 520,366 6,342 6 6,592 4 4,753 3 3,698 4 4,753 6 6,305 1,394 1 1,406 1 1,574 1 1,224 1 1,566 1 1,613 13,091 1 13,796 1 16,274 1 15,381 1 15,381 1 16,724 2,405 2 2,112 2 2,037 1 1,858 2 2,239 2 2,037 35,157 3 38,208 4 40,333 3 31,062 4 40,521 4 41,328 74,768 8 80,366 8 84,945 6 65,745 8 84,829 8 87,783 73,869 9 90,556 1 102,145 7 76,501 9 96,996 1 108,056 19,805 1 18,844 2 23,547 1 13,958 1 13,958 1 16,085 666,993 7 730,408 7 783,442 5 597,234 7 765,320 8 800,297 3,476 3 3,444 3 3,750 1 1,580 3 3,250 3 3,750 8,375 9,474 8,500 5,900 8,500 9,900 82 0 100 0 0 100 0 0 550 0 0 150 1,306 1,399 1,100 571 1,400 3,000 503 536 600 376 600 1,000 0 177 400 227 300 400 10,265 11,586 11,250 7,073 10,800 14,550 102 of 282 102 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 4,000 359 - 541310 Contractual Services 39,417 TOTAL Professional Services 39,417 Maintenance Services 3,201 359 - 551100 Building Maintenance 2,035 359 - 551400 Minor & Other Equip Maint 1,747 359 - 551600 Outsourced Street Maintenance 91,308 TOTAL Maintenance Services 95,089 Debt Service 0 Rental /Leasing 5,000 359 - 561100 Rental - Equipment 0 TOTAL Rental /Leasing 0 Operating Equipment 1,516 359 - 571000 Furniture & Fixtures 214 359 - 571200 Vehicles & Access under $5,00 21,140 359 - 571750 Street Crossing Minor Imprvmn 0 359 - 571800 Equipment under $5,000 16,907 TOTAL Operating Equipment 38,261 Capital Outlay 7,475 359 - 581200 Vehicles & Access. Over $5,00 65,625 359 - 581750 Street Crossing Improvements 0 359 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 65,625 TOTAL STREETS TOTAL PUBLIC ENVIRONMENT 71,705 15,750 7,937 15,750 15,000 71,705 15,750 7,937 15,750 15,000 0 0 0 0 0 ( 267) 0 0 0 500 40,361 69,000 68,821 75,000 285,000 40,094 69,000 68,821 75,000 285,500 2,763 4,000 3,201 4,000 4,000 2,763 4,000 3,201 4,000 4,000 254 300 300 300 300 1,178 1,200 0 1,200 5,000 9,184 0 0 0 0 1,516 5,300 4,510 5,300 5,000 12,133 6,800 4,810 6,800 10,300 27,884 170,000 7,475 170,000 0 84,034 27,000 0 27,000 0 23,890 60,900 33,260 60,900 65,000 135,808 257,900 40,735 257,900 65,000 1,072,952 1,264,787 1,380,192 1,072,952 1,264,787 1,380,192 103 of 282 898,878 1,373,820 1,474,297 898,878 1,373,820 1,474,297 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 104 of 282 FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 400 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community -wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It supports seasonal special events. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, and Parkland Dedication. In addition, the Director oversees and manages the contracts with the YMCA of Greater San Antonio for the Recreation Center staffing /programming, the Senior Center staffing /programming, the outdoor pools at Pickrell and Wendy Swan Parks staffing /programming, as well as, the Schertz Aquatic Center staffing /programming. GOALS AND OBJECTIVES • Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the on -going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. • Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. • Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high quality parks and recreational facilities, swimming pools, and senior center. 105 of 282 PARKS, RECREATION AND COMMUNITY SERVICES • Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult-oriented sports opportunities. • Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2016-17 2017-18 2018-19 Director of Parks, Recreation & Community Services 1 1 1 Assistant Director 1 1 1 Senior Administrative Assistant 1 1 1 Park Maintenance Crew Leader 1 1 1 Park Worker 1 4 4 4 Park Worker 1, Part Time 1 1 1 Seasonal Park Workers 1 1 1 TOTAL POSITIONS 10 10 10 106 of 282 PARKS, RECREATION AND COMMUNITY SERVICES PERFORMANCE INDICATORS Total Acres of Park Land Managed Total Acres of Park Land Managed Per FTE Routine Park Maintenance Hours (net) 2016 -17 2017 -18 2018 -19 Workload /Outputs Actual Estimate Budget Total Acres of Park Land Managed Total Acres of Park Land Managed Per FTE Routine Park Maintenance Hours (net) Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution/Volunteer Service Hours of Athletic Association Service 2016 -17 2017 -18 2018 -19 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution/Volunteer Service Hours of Athletic Association Service Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution /Volunteer Hours Budget 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Bud et Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution /Volunteer Hours Budget 2016 -17 2017 -18 2018 -19 Supplies Actual Estimate Bud et Personnel $496,446 $503,616 $673,965 Supplies 38,934 68,795 99,900 City Support Services 12,005 10,358 10,000 Utility Services 247,033 228,028 220,500 Operations Support 1,673 999 1,000 Staff Support 10,351 9,330 12,665 Professional Services 90,230 133,146 137,500 Maintenance Services 17,352 18,902 67,500 Rental /Leasing 37,229 29,622 2,000 Operating Equipment 19,024 24,674 12,500 Capital Outlay 0 70,408 365,500 Total $970,348 $1,097,878 $1,603,030 107 of 282 PARKS, RECREATION AND COMMUNITY SERVICES PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget will increase 46.0% from the FY 2017 -18 year end estimate. This increase is from the addition of $235,000 for regular park maintenance through additional supplies and improvements. Also included in the Budget are improvements for the Senior Center Parking Lot of $50,000 and $165,500 for two replacement mowers, a replacement work truck, and a replacement bucket truck. 108 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES PARKS Personnel Services 460-511110 Regular 460 - 511120 Overtime 460 - 511180 LTD 460 - 511210 Longevity 460 - 511230 Certification Allowance 460 - 511310 FICA - Employer 460 - 511350 TMRS- Employer 460 - 511410 Health - Employer 460 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 460 - 521000 Operating Supplies 460 - 521100 Office Supplies 460 - 521200 Medical /Chem Supplies 460 - 521300 Motor Vehicle Supplies 460 - 521310 Landscaping Supplies -Parks 460 - 521315 Landscaping Supplies - Campus 460 - 521400 Plumbing Supplies 460 - 521610 Building Maintenance Supplies TOTAL Supplies City Support Services 460 - 532800 Special Events TOTAL City Support Services Utility Services 460 - 533100 Gas Utility Service 460 - 533200 Electric Utility Service 460 - 533310 Telephone /Cell Phones 460 - 533410 Water Utility Service 460 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 460 - 534100 Advertising 460 - 534200 Printing & Binding TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 317,116 328,886 346,026 234,704 337,377 444,258 13,816 15,523 14,065 11,935 16,000 14,793 975 955 1,005 696 1,046 1,341 10,383 12,901 7,330 6,669 6,669 8,514 7,093 3,208 8,898 2,123 2,516 14,550 25,626 25,886 29,185 18,768 27,588 36,862 53,462 56,401 57,284 40,879 57,754 75,873 37,409 47,722 52,897 38,546 51,286 73,714 5,390 4,965 5,701 3,379 3,380 4,060 471,271 496,446 522,391 357,700 503,616 673,965 32,438 32,785 39,195 28,525 39,195 35,750 1,880 362 451 276 451 550 1,555 1,717 2,730 2,430 2,730 2,600 0 0 696 247 600 1,000 0 0 20,000 16,013 20,000 51,000 0 0 1,400 668 1,200 5,000 3,385 4,070 5,000 2,855 4,000 4,000 0 0 619 619 619 0 39,259 38,934 70,091 51,633 68,795 99,900 5,200 12,005 10,358 7,481 10,358 10,000 5,200 12,005 10,358 7,481 10,358 10,000 718 692 0 0 0 0 77,174 80,465 76,000 49,011 76,000 76,000 0 75 0 28 28 0 123,008 155,319 136,000 110,837 142,000 136,000 8,743 10,482 10,000 7,036 10,000 8,500 209,642 247,033 222,000 166,912 228,028 220,500 606 1,673 999 879 999 1,000 37 0 0 0 0 0 643 1,673 999 879 999 1,000 109 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 460 - 535100 Uniforms 4,076 5,760 4,500 2,951 4,500 4,665 460 - 535300 Memberships 922 441 1,350 201 500 1,350 460 - 535500 Training /Travel 1,138 4,151 3,830 3,830 3,830 5,800 460 - 535510 Meeting Expenses 0 0 500 298 500 850 TOTAL Staff Support 6,136 10,351 10,180 7,281 9,330 12,665 Professional Services 460 - 541300 Other Consl /Prof Services 544 1,420 1,646 0 1,646 6,000 460 - 541310 Contract Services 68,225 88,810 131,500 43,018 131,500 131,500 TOTAL Professional Services 68,769 90,230 133,146 43,018 133,146 137,500 Maintenance Services 460 - 551100 Building Maintenance 1,651 250 1,078 1,078 1,078 2,500 460 - 551400 Minor & Other Equip Maint 274 2,080 5,418 5,418 5,418 5,000 460 - 551600 Street Maintenance Materials 0 0 0 0 0 50,000 460 - 551618 Veteran's Memorial Maint. 0 189 7,000 2,045 7,000 5,000 460 - 551710 Landscaping 12,797 14,833 5,406 4,906 5,406 5,000 TOTAL Maintenance Services 14,722 17,352 18,902 13,447 18,902 67,500 Rental /Leasing 460 - 561100 Rental - Equipment 90 1,069 2,450 1,358 2,450 2,000 460 - 561200 Lease Payments - Principal 33,175 36,230 27,172 27,172 27,172 0 460- 561200.Lease Payments - Interest 3,055 0 0 0 0 0 TOTAL Rental /Leasing 36,320 37,299 29,622 28,531 29,622 2,000 Operating Equipment 460 - 571000 Furniture & Fixtures 0 0 2,134 120 2,574 2,500 460 - 571200 Vehiles & Acess under $5,000 2,694 0 0 0 0 0 460 - 571600 Donation - Expense 0 0 0 10,911 12,000 0 460 - 571800 Equipment under $5,000 1,935 19,024 10,100 5,513 10,100 10,000 TOTAL Operating Equipment 4,629 19,024 12,234 16,543 24,674 12,500 Capital Outlay 460 - 581200 Vehicles & Access. Over $5,00 27,841 0 0 0 0 128,000 460 - 581700 Improvements Over $5,000 0 0 0 0 0 200,000 460 - 581800 Equipment Over $5,000 0 0 70,408 14,279 70,408 37,500 TOTAL Capital Outlay 27,841 0 70,408 14,279 70,408 365,500 M&WAAMI -11 e�y 884,432 970,348 1,100,330 110 of 282 707,703 1,097,878 1,603,030 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatic Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. • Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. • Incorporate management oversight of the Schertz Aquatic Center in order to expand the availability of recreational and health/well being programming and provide year-round access to same. 111 of 282 POOL ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year Days open per year In -House Pool Renovation Hours Daily Admissions Wendy Swan Pool Daily Attendees Wendy Swan Pool Daily Admissions Pickrell Pool Daily Attendees Pickrell Pool Season Pool Pass Sales 2016 -17 2017 -18 2018 -19 Workload/Outputs Actual Estimate Budget Revenue per year Days open per year In -House Pool Renovation Hours Daily Admissions Wendy Swan Pool Daily Attendees Wendy Swan Pool Daily Admissions Pickrell Pool Daily Attendees Pickrell Pool Season Pool Pass Sales Cost per resident for Pool Operations *Cost per resident with the new Schertz Aquatic Center 112 of 282 2016 -17 2017 -18 2018 -19 Efficient Actual Estimate Budget Cost per resident for Pool Operations *Cost per resident with the new Schertz Aquatic Center 112 of 282 POOL Supplies 2016-17 � 2017-18 � 2018-19 Budget Actual Estimate Budget Supplies $25,814 $17,070 $25,500 Utility Services 24,900 31,250 16,500 Professional Services 3,633 0 0 Maintenance Services 574,709 529,506 597,878 Operating Equipment 0 1,032 0 Total $629,056 $578,858 $639,878 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018-19 Budget will increase 6.2% from the FY 2017-18 year end estimate. The annual contribution for the operations of the Aquatics Center can vary year by year based on fiscal performance of the YMCA. The proposed budget includes an average of the actual costs incurred since the Aquatics Center opened. 113 of 282 8 -08 -2018 10:13 AM C I T Y O F S C H E R T Z PAGE: X)=XX PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2018 PARKS & RECREATION EXPENDITURES (-------- - - - - -- 2017 -2018 --------------- )(-------- 2018 -2019 -- - - - - -) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SWIM POOL Supplies 463 - 521000 Operating Supplies 4,323 6,827 3,500 3,655 4,500 4,500 463 - 521200 Chem /Med /Lab Supplies 14,985 18,553 14,500 4,000 12,000 18,000 463 - 521600 Equip Maint Supplies 620 434 570 570 570 3,000 TOTAL Supplies 19,928 25,814 18,570 8,225 17,070 25,500 Utility Services 463 - 533200 Electric Utility Service 8,390 8,810 9,500 4,382 11,000 10,000 463 - 533410 Water Utility Service 6,589 16,090 10,500 6,336 20,250 6,500 TOTAL Utility Services 14,979 24,900 20,000 10,717 31,250 16,500 Staff Support Professional Services 463 - 541300 Other Consl /Prof Services 0 3,633 0 0 0 0 TOTAL Professional Services 0 3,633 0 0 0 0 Maintenance Services 463 - 551400 Minor & Other Equip Maint 4,228 9,393 14,433 10,195 14,433 10,000 463 - 551700 Contract Maintenance 179,877 539,877 639,943 251,397 515,073 587,878 463 - 551710 Landscaping 0 25,439 0 0 0 0 TOTAL Maintenance Services 184,105 574,709 654,376 261,593 529,506 597,878 Rental /Leasing Operating Equipment 463 - 571000 Furniture & Fixtures 212 0 1,032 1,032 1,032 0 TOTAL Operating Equipment 212 0 1,032 1,032 1,032 0 TOTAL SWIM POOL 219,224 629,056 693,978 281,567 578,858 639,878 114 of 282 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, Event Facilities provides a place where customers can gather for social or cultural activities, as well as a centrally located venue for businesses and other organizations to hold meetings, training, and /or other specialized events. This department handles all aspects of event rental, and in cooperation with other department's plans, coordinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES • Promotes community involvement by attracting public events such as fundraisers, tradeshows /conventions, and performing arts events. • Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. • Promotes relationships with surrounding cities, organizations, and citizens by offering audio /video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. 115 of 282 EVENT FACILITIES ei Ztey 1i I I F, f-A Vt I Lei A EVENT FACILITIES 2016 -17 2017 -18 2018 -19 Civic and Community Centers Coordinator 1 1 1 Civic Center Manager 0 0 1 Event Attendants 0 0 4 TOTAL POSITIONS 1 1 1 6 PERFORMANCE INDICATORS Number of events booked Number of events cancelled Number of facility tours 1,283 2016 -17 2017 -18 1 2018 -19 Workload /Output Actual Estimate I Budget Number of events booked Number of events cancelled Number of facility tours 1,283 1200 1100 67 72 50 250 300 300 Revenue Comp'd Value 116 of 282 • • • • .1 111 1 111 • 111 111 2016 -17 1 2017 -18 1 2018 -19 Efficiency Actual I Estimate I Budget Revenue Comp'd Value 116 of 282 • • • • .1 111 1 111 • 111 111 EVENT FACILITIES Tradeshows /conventions Customer satisfaction Rating 10 19 20 93% 95% 95% 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Budget Tradeshows /conventions Customer satisfaction Rating 10 19 20 93% 95% 95% Personnel Services 2016 -17 1 2017 -18 1 2018 -19 Budget Actual I Estimate I Budget Personnel Services $52,855 $59,987 $299,770 Supplies 3,352 4,650 6,150 Utility Services 47,116 51,650 51,350 Operations Support 4,949 5,600 11,200 Staff Support 1,351 845 5,135 Maintenance Services 0 0 20,000 Operating Equipment 7,665 21,500 32,000 Total $117,289 $144,232 $425,605 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget will increase $281,373 from the FY 2017 -18 year end estimate due to the dedicated support staff being transferred from Building Maintenance to this budget as well as the Civic Center Manager position from Public Affairs. Overall, this includes the transfer of 4 full time personnel and 1 part time and no new positions. This increase also includes $20,000 for a cleaning contract for the Civic Center to assist in keeping the facility clean and ready for customers' use. 117 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES EVENT FACILITIES ---------------- ---------------- Personnel Services 464 - 511110 Regular 464 - 511120 Overtime 464 - 511180 LTD 464 - 511210 Longevity 464 - 511310 FICA - Employer 464 - 511350 TMRS - Employer 464 - 511410 Health - Employer 464 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 464 - 521000 Operating Supplies 464 - 521050 Ancillary Products 464 - 521100 Office Supplies TOTAL Supplies Utility Services 464 - 533100 Gas Utility Service 464 - 533200 Electric Utility Service 464 - 533330 Telephone /Internet 464 - 533410 Water Utility Service TOTAL Utility Services Operations Support 464 - 534100 Advertising 464 - 534200 Printing & Binding 464 - 534550 Businees Meetings /Networking TOTAL Operations Support Staff Support 464 - 535100 Uniforms 464 - 535300 Memberships 464 - 535500 Training /Travel 464 - 535510 Meeting Expenses TOTAL Staff Support Professional Services C I T Y O F S C H E R T Z PAGE: X)9XXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 42,331 37,444 42,080 32,247 41,952 197,507 0 353 582 76 152 9,600 110 113 130 90 130 557 20 313 260 10 10 3,361 3,219 2,901 3,283 2,474 3,222 15,945 6,853 6,135 6,873 5,202 6,745 33,955 1,915 5,531 7,296 5,921 7,728 38,591 73 65 80 47 48 254 54,523 52,855 60,584 46,067 59,987 299,770 2,462 851 4,000 2,744 4,000 5,000 6,512 2,300 500 65 150 450 324 201 500 234 500 700 9,299 3,352 5,000 3,043 4,650 6,150 693 789 850 579 850 850 42,533 39,010 44,000 19,619 44,000 45,000 2,106 2,329 2,350 926 1,500 0 4,532 4,988 5,400 3,664 5,300 5,500 49,865 47,116 52,600 24,788 51,650 51,350 3,774 4,752 7,500 3,800 5,000 8,000 190 198 2,500 29 500 3,000 0 0 200 15 100 200 3,964 4,949 10,200 3,844 5,600 11,200 53 0 55 45 45 1,910 290 297 275 300 300 275 550 982 1,760 307 500 2,750 0 72 0 0 0 200 893 1,351 2,090 652 845 5,135 118 of 282 8 -08 -2018 10:13 AM C I T Y O F S C H E R T Z PAGE: X)MXX PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2018 PARKS & RECREATION EXPENDITURES (-------- - - - - -- 2017 -2018 --------------- )(-------- 2018 -2019 -- - - - - -) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 464 - 551800 Other Maintenance Agreements 0 0 0 0 0 20,000 TOTAL Maintenance Services 0 0 0 0 0 20,000 Rental /Leasing Operating Equipment 464 - 571000 Furniture and Fixtures < $500 0 5,544 1,500 741 1,500 5,000 464 - 571401 Audio /Visual Equipment 4,613 0 0 0 0 0 464 - 571500 Operating Equipment <$5,000 10,329 2,121 10,000 7,577 10,000 17,000 464 - 571550 Capital Recovery Equipment 0 0 10,000 0 10,000 10,000 TOTAL Operating Equipment 14,941 7,665 21,500 8,317 21,500 32,000 Capital Outlay TOTAL EVENT FACILITIES 133,485 117,289 151,974 86,711 144,232 425,605 119 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 120 of 282 • • i W 1 MIJ ilk I am 1 a j ' I • • • Supports life -long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Encourages the love of reading and learning by providing story time and special event programs for infants, children and teens, as well as winter and summer reading programs; • Enriches the lives of adults by providing instructional and recreational programming in high- interest areas such as Internet usage, computer software, e- readers and other personal digital devices, health and fitness, financial planning, crafts, and book clubs; • Provides public access to technology including computers, the Internet, wi -fi and printers, as well as to online employment, business and educational resources; • Provides answers and information to telephone, email, online chat, and in- person queries; • Provides meeting and study space to individuals and community groups; • Provides community outreach for underserved local residents through special programs, and • Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in CTLS, Inc. (Connecting Texas Libraries Statewide), a non - profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library's primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. The Library's overall operation most closely aligns with the City's policy value of "High Quality of Life" and operational value of "Service Oriented." 121 of 282 LIBRARY 2018 -19 GOALS • Improve the collection and acceptable items -to- customer ratio by adding titles in a variety of formats. Focus will continue to be on collections with high turnover rates, e.g., Bestsellers, DVDs, graphic novels, beginning readers, etc. • Continue systematic review and update of policies and procedures relating to circulation and collection development with an eye toward improving our customers' ability to do business with us and to ensure we provide excellent customer - focused service. • Complete transition to new web page platform. • Research and implement online payment options for customers. • Weed adult fiction collection; continue other weeding projects according to schedule. • Evaluate programming offerings and current services based on results of customer survey and make changes if needed. • Complete library- specific disaster preparedness plan and emergency response procedures. • Update job descriptions and job titles. 2017 -18 HIGHLIGHTS AND ACCOMPLISHMENTS Operations and Collections • Added approximately 6,700 new and replacement items to library's physical collections and withdrew more than 5,200 dated, worn, lost and damaged items from library's physical collections. • Weeded and re- classified the majority of the reference collection materials into the regular non - fiction collection to improve accessibility to customers. • Completely refreshed Adult Spanish collection. • Successfully implemented management, weeding, and selection policies for the 31- member Lone Star Digital Library Consortium. Implemented collection curation for the consortium. • Completed third annual Edge Initiative for Public Library Technology assessment; library's overall technology score improved from 700 to 755 out of a possible 1,000 points. The library's score is 175 points above our peer group average. • Completed first Technology Impact Survey to determine how customers use library technology. • Implemented several new operating policies and procedures, including automatic materials renewals, extended DVD check -out periods, and digital access only library cards. • Completed scheduled 2018 public software and equipment upgrades including Office 2016, public access computers, projectors, speakers, iPad catalogs, and 122 of 282 LIBRARY new equipment to facilitate computer usage by people with mobility and dexterity impairments. Completed updates 0o collection development, behavior, and computer and internet usage policies. Programming * Implemented a new evening technology program for adults. ~ Organized and hosted second local author fair. * Implemented oyampround. all-ages "Extreme Book Nerd" reading challenge. w Implemented a new adult Bring Your Own Craft program. Outreach and Partnerships • Initiated new partnership with Communities in Schools to offer Youth Mental Health First Aid Training at the library. • Worked closely with the Schertz Library Foundation to plan and offer the 31 annual mini golf fundraising event. • Continue t0 partner with the Texas State Library tV provide service 8s alFexas lF8|hing Books Program [}ennQ Library. • Continue iQ partner with the SCORE organization tO provide mentOringand education for small business owners. • Worked with VViederatein school librarian to offer afall reading program for VViederStein students using the library's reading program tracking software, Beanatooh. • Youth Services Librarian was appointed to Texas Library Association's Maverick Committee to work as 8 selector for n8COrnrnend8d graphic nOme|8 for youth. • Partnered with Schertz and Cibolo businesses during library's winter reading club "Read Around Town" program tO encourage reading iO non-traditional places and t0 encourage fund-raising for the organization FirGtB0Ok. • Youth Services—monthly visits tU1 m Baptist Preschool and ChiCk-fi|-A; 9-10 visits to various GCUC|8K] campuses for literacy events; 2 events with the Sohertz Sweetheart Court; hosted several field trips to library bySCUC|GO classes and 1 � �B8ctistPr8SChOO|;vvOrkedvithv2riOuSCitvdep@rtrn8ntSGnd (]VECtO host 7-OUCh-8--T[UCkevent. • Adult Services/Virtual Services--monthly technology help sessions at Schertz Senior Center; created 8 modified, 8-vv88k Summer Reading program for SCh8rtz Senior Center; several outreach programs on electronic resources to counselors and teachers aLSCUC|SI] schools; initiated discussions with other area facilities that serve seniors for possible outreach opportunities. 123 of 282 LIBRARY ORGANIZATION CHART LIBRARY 2016-17 2017-18 2018-19 Library Director 1 1 1 Adult Services Librarian 1 1 1 Youth Services Librarian 1 1 1 Virtual Services Librarian 1 1 1 Library Assistant 2 2 2 Library Clerk 11 3 3 3 Part-time Library Clerk 120 hours) 5 6 6 Part-time Library Clerk 110 hours) 2 2 2 Part-time Processing Clerk (20 hours) 1 1 1 Part-time Shelving Clerk (20 hours) 1 0 0 Part-time Children's Programming Clerk (20 hours) 1 1 1 Part-time Library Page (10 hours) 2 2 2 TOTAL POSITIONS 21 21 21 PERFORMANCE INDICATORS Service population* 2016-17 2017-18 2018-19 Input Actual � Estimate Budget Service population* 98,625 102,379 106,000 Total Staffing FTE 14.0 14.0 14.0 Circulation Staffing FTE 8.5 8.5 8.5 Total Operating Budget 904,485 957,000 947,904 Total Materials Collection 107,382 109,000 105,000 Registered Borrowers 31,432 32,000 32,000 Materials Budget 104,308 105,000 105,000 *determined by Texas State Library 124 of 282 LIBRARY Circulation per Capita 2016 -17 2017 -18 2018 -19 Workload/Output Actual Estimate Budget Circulation per Capita 3.91 3.76 3.63 Library Visits per Capita 2.39 2.49 2.36 Program Attendance per Capita .17 .16 .15 Collection Turnover Rate 3.59 3.53 3.38 Total Circulation 385,206 385,000 385,000 Total Library Visits 235,428 255,000 255,000 Total Program Attendance 16,814 16,000 16,000 Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.17 9.35 8.94 2.35 2.49 2.46 45,318 45,294 45,294 Efficiency 2016 -17 Actual 2017 -18 Estimate 2018 -19 Bud et Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.17 9.35 8.94 2.35 2.49 2.46 45,318 45,294 45,294 Percentage of Service Population With Library Cards 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Bud et Percentage of Service Population With Library Cards 31.87% 31.26% 30.19% Materials Expenditures per Capita $1.06 $1.03 $0.99 Materials Expenditures as a Percentage of 46,977 55,500 55,500 Operating Budget (striving for 15 %) 11.53% 10.97% 11.08% Items per Capita (striving to meet 1.53 items 5,520 5,850 5,700 per capita standard) 1.09 1.06 1.08 Personnel Services 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel Services $728,195 $759,275 $750,254 Supplies 13,241 15,500 15,500 Utility Services 46,977 55,500 55,500 Operations Support 1,500 4,170 3,650 Staff Support 5,520 5,850 5,700 Professional Services 2,252 2,318 2,300 Maintenance Services 0 1,500 0 Operating Equipment 106,800 112,500 135,000 Total $904,485 $956,613 $967,904 1:2 :161CRT_1►Til I&I II I J N-A fiel i<I_101 87_1,11 EW&9f+� The FY 2018 -19 Budget will increase 1.2% from the FY 2017 -18 year end estimate with the one time funding of additional $20,000 of library materials. 125 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MOIX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY Personnel Services 665 - 511110 Regular 495,527 524,468 525,963 416,353 540,961 536,238 665 - 511120 Overtime 281 832 582 856 1,164 1,067 665 - 511180 LTD 1,157 1,151 1,205 1,007 1,677 1,234 665 - 511210 Longevity 9,824 9,997 12,006 10,024 10,024 13,483 665 - 511230 Certification Allowance 1,431 1,200 582 923 1,200 582 665 - 511310 FICA - Employer 37,123 39,457 41,094 31,579 42,331 42,149 665 - 511350 TMRS- Employer 77,993 81,894 81,669 65,855 88,619 84,601 665 - 511410 Health - Employer 45,687 68,436 65,665 56,463 72,717 70,229 665 - 511500 Workers' Compensation 847 760 982 582 582 671 TOTAL Personnel Services 669,871 728,195 729,748 583,642 759,275 750,254 Supplies 665 - 521000 Operating Supplies 11,560 10,781 12,000 5,061 12,000 12,000 665 - 521100 Office Supplies 2,948 2,460 3,500 1,554 3,500 3,500 TOTAL Supplies 14,507 13,241 15,500 6,616 15,500 15,500 Utility Services 665 - 533100 Gas Utility Service 1,309 1,167 2,500 2,069 2,500 2,500 665 - 533200 Electric Utility Service 42,340 37,819 45,000 23,694 45,000 45,000 665 - 533410 Water Utility Service 7,252 7,991 8,000 4,477 8,000 8,000 TOTAL Utility Services 50,901 46,977 55,500 30,241 55,500 55,500 Operations Support 665 - 534000 Postage 1,402 1,500 2,500 1,478 2,500 3,000 665 - 534200 Printing & Binding 1,522 0 1,700 1,670 1,670 650 TOTAL Operations Support 2,924 1,500 4,200 3,148 4,170 3,650 Staff Support 665 - 535100 Uniforms 133 286 400 14 400 400 665 - 535200 Awards 83 96 300 171 300 300 665 - 535300 Memberships 1,289 1,444 1,725 1,202 1,350 1,200 665 - 535500 Training /Travel 2,381 3,482 4,650 3,240 3,500 3,500 665 - 535510 Meeting Expenses 309 211 300 91 300 300 TOTAL Staff Support 4,196 5,520 7,375 4,718 5,850 5,700 Professional Services 665 - 541365 Courier /Delivery Services 2,247 2,252 2,275 2,318 2,318 2,300 TOTAL Professional Services 2,247 2,252 2,275 2,318 2,318 2,300 126 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: X)MXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 665 - 551400 Minor & Other Equip Maint ( 160) 0 0 0 0 0 665 - 551800 Other Maintenance Agreements 0 0 1,500 0 1,500 0 TOTAL Maintenance Services ( 160) 0 1,500 0 1,500 0 Operating Equipment 665 - 571000 Furniture & Fixtures < $5,000 2,453 0 0 0 0 0 665 - 571400 Library Materials 96,704 104,308 105,000 87,150 105,000 125,000 665 - 571600 Donation - Expense 0 2,493 7,500 5,591 7,500 10,000 TOTAL Operating Equipment 99,157 106,800 112,500 92,741 112,500 135,000 Capital Outlay TOTAL LIBRARY 843,643 904,485 928,598 723,424 956,613 967,904 TOTAL CULTURAL 843,643 904,485 928,598 723,424 956,613 967,904 127 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 128 of 282 DEPARTMENT: POLICE DIVISION: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Animal Services Officers respond to calls for service in an area of approximately 35 square miles, with a population of over 50,500 including Joint Base San Antonio - Randolph AFB. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals. Animal Services Officers ensure public health and safety through disease and population control, while meeting the community's expectations for both. Provide daily care for animals housed at the animal facility, daily cleaning and disinfection of all animal cages, bedding, and feeding areas used by the animals. Hire qualified, caring employees and provide training to maintain certifications, ensure a competent workforce and retain employees. Promote humane treatment of animals by enforcing laws and educating the public. Promote responsible pet ownership through community outreach programs and animal placement programs. GOALS AND OBJECTIVES • To educate the community in public safety and humane issues regarding animals. • To enforce the City ordinances and State statues pertaining to animals. • To assist the public in resolving animal issues. • To protect the safety and welfare of the citizens and animals of this community. • To rp event the spread of animal illnesses and other zoonotic diseases. • To improve the co- existence of animals and humans. • To strengthen the relationship with volunteers. • To provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies. 129 of 282 ANIMAL SERVICES ORGANIZATIONAL CHART ANIMAL SERVICES 2016 -17 2017 -18 2018 -19 1 1 1 -Manager Officer 4 4 4 Kennel Technician 1 1 1 Kennel Technician — art -time 2 2 2 TOTAL POSITIONS 81 8 8 130 of 282 ANIMAL SERVICES •:� ► ►I _ � Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 370 2016 -17 2017 -18 2018 -19 Workload/Output Actual Estimate Budget Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 370 400 410 539 500 525 1132 1100 1200 838 800 850 Animals licensed 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Budget Animals licensed Personnel 2016 -17 2017 -18 2018 -19 Budget Actual Estimate I Budget Personnel $304,804 $291,907 $327,839 Supplies 35,016 32,380 37,380 City Support Services 2,112 1,500 3,500 Utility Services 60,217 50,500 44,000 Operations Support 712 750 1,000 Staff Support 6,864 8,000 13,750 City Assistance 15,638 16,500 17,000 Professional Services 21,606 23,200 25,800 Maintenance Services 12,164 6,000 7,500 Operating Equipment 8,922 31,250 22,500 Capital Outlay 87,605 62,000 0 Total $555,661 $523,987 $500,269 The FY 2018 -19 Budget will decrease 4.5% from the FY 2017 -18 year end estimates due to the decrease in capital expenditures. Capital expenditures do not occur every year and only when the vehicle or equipment needs to be replaced. Non - capital expenditures will increase 8.3% for estimating lower turnover in FY 2018 -19. 131 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND HEALTH EXPENDITURES ANIMAL SERVICES --- -- ---- - - - - -- --------------- Personnel Services 762 - 511110 Regular 762 - 511120 Overtime 762 - 511180 LTD 762 - 511210 Longevity 762 - 511220 Clothing Allowance 762 - 511230 Certification Allowance 762 - 511310 FICA - Employer 762 - 511350 TMRS- Employer 762 - 511410 Health- Employer 762 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 762 - 521000 Operating Supplies 762 - 521100 Office Supplies 762 - 521200 Medical /Chem Supplies 762 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 762 - 532800 Promotional Events TOTAL City Support Services Utility Services 762 - 533100 Gas Utility Service 762 - 533200 Electric Utility Service 762 - 533410 Water Utility Service 762 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 762 - 534200 Printing & Binding TOTAL Operations Support Staff Support 762 - 535100 Uniforms 762 - 535300 Memberships 762 - 535500 Training /Travel 762 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 205,969 199,973 222,978 142,744 192,000 215,458 6,830 9,664 9,700 5,241 8,000 9,700 569 523 550 377 576 599 2,939 4,136 3,733 2,504 2,504 1,010 1,708 3,392 5,044 400 400 0 1,950 1,850 3,153 1,275 1,825 3,153 15,942 16,244 18,704 11,200 14,688 17,541 33,879 34,582 39,156 24,419 28,800 37,042 28,876 31,217 31,008 28,430 40,722 40,821 3,554 3,224 4,035 2,392 2,392 2,515 302,215 304,804 338,061 218,982 291,907 327,839 17,056 18,187 17,000 8,563 17,000 17,000 1,913 1,565 2,000 207 1,000 2,000 11,265 15,256 14,000 11,442 14,000 18,000 2,814 9 380 0 380 380 33,048 35,016 33,380 20,212 32,380 37,380 368 2,112 3,500 792 1,500 3,500 368 2,112 3,500 792 1,500 3,500 62 0 0 0 0 0 21,028 19,624 23,000 13,490 20,000 22,000 11,138 33,940 24,000 6,538 21,000 14,000 4,788 6,653 7,500 6,234 9,500 8,000 37,016 60,217 54,500 26,262 50,500 44,000 159 712 1,000 256 750 1,000 159 712 1,000 256 750 1,000 1,963 2,151 3,500 1,573 3,500 7,000 0 0 250 0 0 250 5,610 4,608 6,000 1,633 4,000 6,000 366 106 1,000 63 500 500 7,939 6,864 10,750 3,269 8,000 13,750 132 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND HEALTH EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)OVXOIX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 35,000 762 - 537100 Medical Services 15,045 762 - 537105 TNR Program 0 TOTAL City Assistance 15,045 Professional Services 500 762 - 541310 Contrct Svc- B1ueBonnet- Cremat 1,120 762 - 541700 Microchip Service 3,999 762 - 541702 Spay & Neuter 16,294 TOTAL Professional Services 21,413 Fund Charges /Transfers 2,000 Maintenance Services 2,880 762 - 551100 Building Maintenance 44,579 762 - 551400 Minor & Other Equip Maint 0 762 - 551700 Abatement 185 762 - 551800 Other Maintenance Agreements 4,440 762 - 551810 Maintenance Agr. - Radios 2,080 TOTAL Maintenance Services 51,284 Operating Equipment 0 762 - 571000 Furniture & Fixtures 0 762 - 571200 Vehicles & Access. Less $5,00 0 762 - 571500 Equipment 1,799 762 - 571600 Donation - Expense 0 762 - 571700 Improvements under $5,000 9,890 TOTAL Operating Equipment 11,689 Capital Outlay 17,500 762 - 581200 Vehicles & Access. Over $5,00 56,060 762 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 56,060 TOTAL ANIMAL SERVICES 15,538 17,500 10,820 16,000 15,000 100 1,000 255 500 2,000 15,638 18,500 11,075 16,500 17,000 515 1,500 637 1,200 800 2,060 5,000 2,012 4,000 5,000 19,031 18,000 8,898 18,000 20,000 21,606 24,500 11,547 23,200 25,800 10,404 35,000 975 1,000 0 0 500 0 500 500 0 5,000 0 2,500 5,000 0 0 0 0 2,000 1,760 2,880 1,120 2,000 0 12,164 43,380 2,095 6,000 7,500 1,930 0 0 0 0 0 0 250 250 0 3,892 5,000 642 5,000 5,000 3,100 24,000 7,152 24,000 17,500 0 2,000 0 2,000 0 8,922 31,000 8,044 31,250 22,500 59,735 62,000 0 62,000 0 27,870 0 0 0 0 87,605 62,000 0 62,000 0 536,235 555,661 620,571 133 of 282 302,536 523,987 500,269 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 134 of 282 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and securing the City's information assets. These assets form the foundation upon which many of the City's core operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. ORGANIZATIONAL CHART INFORMATION TECHNOLOGY 2016 -17 2017 -18 2018 -19 Director 1 1 1 Administrative Assistant 1 1 1 Senior Systems Administrator 1 1 1 Senior Computer Support Engineer 1 1 1 Customer Services Technician II 1 1 1 Customer Services Technician 1 1 1 1 Help Desk Technician 1 1 1 Public Safety Administator 1 1 1 TOTAL POSITIONS 8 8 8 135 of 282 INFORMATION TECHNOLOGY Personnel 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel $483,227 $554,266 $626,643 Supplies 6,681 7,300 9,140 City Support Services 555,609 835,969 858,029 Utility Services 199,889 209,974 235,768 Staff Support 29,832 39,650 43,600 Professional Services 0 17,320 246,102 Maintenance Services 16,314 14,500 14,500 Rental /Leasing 33,457 0 0 Operating Equipment 219,734 242,999 245,160 Capital Outlay 0 80,384 33,500 Total $1,544,743 $2,002,362 $2,312,442 PROGRAM JUSTIFICATION AND ANALYSIS The Information Technology FY 2018 -19 Budget increased 15.5% from the FY 2017 -18 year end estimates. Included in FY 2018 -19 is the remaining costs of setting up the new permit software of $233,137 plus additional $20,000 in tablets and peripherals for staff and board members to leverage the new software for operating efficiencies. Personnel Services increased with the transfer of the Public Safety Systems Technician from the Police Budget to Information Technology. New software and equipment also includes new Animal Shelter management software. 136 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY Personnel Services 853 -511110 Regular 853 - 511120 Overtime 853 - 511180 LTD 853 - 511210 Longevity 853 - 511310 FICA - Employer 853 - 511350 TMRS- Employer 853 - 511410 Health - Employer 853 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 853 - 521100 Office Supplies 853 - 521300 Motor Vehicle Supplies 853 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 853 - 532300 Computer Consulting 853 - 532355 Software Maint -City Wide 853 - 532360 Software Maint -Dept Specific 853 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 853 - 533300 Telephone /Land Line 853 - 533310 Telephone /Cell Phones 853 - 533320 Telephone /Air Cards 853 - 533330 Telephone /Internet 853 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support Staff Support 853 - 535100 Uniforms 853 - 535300 Memberships 853 - 535500 Training /Travel TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MOIX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 294,073 322,319 363,193 275,916 366,925 424,428 18,585 36,460 31,189 33,625 41,000 31,189 719 609 1,126 687 1,137 1,316 3,723 2,470 3,584 3,352 3,352 3,618 23,531 27,000 30,436 23,349 31,004 35,123 51,195 57,809 63,717 50,353 64,905 74,172 26,218 36,036 45,601 34,580 45,532 56,257 521 524 694 411 411 540 418,565 483,227 539,540 422,272 554,266 626,643 1,361 1,183 1,500 1,227 1,500 2,000 0 0 0 0 0 840 0 5,499 5,600 5,534 5,800 6,300 1,361 6,681 7,100 6,761 7,300 9,140 22,311 11,546 48,350 19,482 48,396 4,400 212,884 217,353 312,076 228,146 311,637 364,396 173,850 310,568 456,276 293,443 456,276 472,668 23,010 16,142 19,660 10,342 19,660 16,565 432,055 555,609 836,362 551,412 835,969 858,029 43,749 48,987 45,000 30,489 45,000 52,375 51,114 51,124 54,724 34,185 54,724 54,740 41,932 38,904 38,750 28,921 38,750 48,716 65,196 60,340 70,500 51,881 70,500 78,437 880 534 1,500 395 1,000 1,500 202,871 199,889 210,474 145,872 209,974 235,768 663 716 750 519 650 1,200 815 815 1,250 565 1,000 1,250 35,490 28,301 38,000 25,128 38,000 41,150 36,968 29,832 40,000 26,212 39,650 43,600 137 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)IMOCX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 853 - 541300 Other Consl /Prof Services 0 0 233,137 0 1,320 233,137 853 - 541800 IT Services -Web Design /Maint 0 0 16,000 5,745 16,000 12,965 TOTAL Professional Services 0 0 249,137 5,745 17,320 246,102 Fund Charges /Transfers Maintenance Services 853 - 551300 Computer Maintenance 12,185 14,412 14,692 10,099 14,500 14,500 853 - 551800 Other Maintenance Agreements 2,075 1,902 0 0 0 0 TOTAL Maintenance Services 14,260 16,314 14,692 10,099 14,500 14,500 Rental /Leasing 853 - 561200 Lease /Purchase Payments 35,159 33,457 0 0 0 0 TOTAL Rental /Leasing 35,159 33,457 0 0 0 0 Operating Equipment 853 - 571000 Furniture & Fixtures 736 570 2,500 80 2,500 400 853 - 571300 Computer & Periphe. < $5000 147,166 174,536 252,999 154,980 227,999 241,260 853- 571300.Fleet Hardward Upgrade 3,325 0 0 0 0 0 853 - 571401 Communication Equip LESS $500 18,010 43,267 15,000 7,301 12,500 3,500 853 - 571800 Equipment under $5,000 0 1,361 0 0 0 0 TOTAL Operating Equipment 169,236 219,734 270,499 162,361 242,999 245,160 Capital Outlay 853 - 581200 Vehicles & Access. > $5000 0 0 0 0 0 28,000 853 - 581300 Computer & Periphe. > $5000 0 0 0 1,610 80,384 5,500 TOTAL Capital Outlay 0 0 0 1,610 80,384 33,500 TOTAL INFORMATION TECHNOLOGY 1,310,476 1,544,743 2,167,804 1,332,344 2,002,362 2,312,442 138 of 282 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. GOALS AND OBJECTIVES • Deliver HR services, programs, and communications that add value for our prospective employees and current employees. • Compete for top talent with effective recruitment strategies and an efficient recruitment processes. • Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. • Support the talent development of our employees through professional and career development. • Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. • Ensure our compensation and performance management processes are designed and executed to align and maximize our people's performance with the goals of the organization. 139 of 282 HUMAN RESOURCES HUMAN RESOURCES 2016 -17 2017 -18 2018 -19 Director 1 1 1 HR Manger 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 5 5 5 PERFORMANCE INDICATORS Total No. of Employees (Avg.) # Full Time Employees (Avg.) Job Announcements Posted # Applications received 140 of 282 2016 -17 2017 -18 2018 -19 Workload/Output Measures Actual Estimate Budget Total No. of Employees (Avg.) # Full Time Employees (Avg.) Job Announcements Posted # Applications received 140 of 282 HUMAN RESOURCES # Full Time Positions Filled # Part Time Positions Filled # Total Turnover # Full Time Turnover # Part Time Turnover # Retirements # FMLA Claims # General Training Courses # of tuition reimbursements Personnel 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel $332,663 $402,275 $424,635 Supplies 926 972 700 Human Services 52,825 67,446 74,500 City Support Services 311 204 0 Utility Services 0 456 0 Operations Support 6,941 10,114 9,000 Staff Support 14,672 11,265 22,000 City Assistance 9,730 10,000 10,000 Professional Services 9,437 9,600 54,600 Operating Equipment 1,235 650 2,000 Total $428,739 $512,981 $597,435 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget will increase 16.5% from the FY 2017 -18 year end estimate for a formal employee compensation study conducted by a third party. 141 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET HUMAN RESOURCES --------- - - - - -- --------------- Personnel Services 866 - 511110 Regular 194,519 225,228 233,738 216,781 282,939 288,386 866 - 511120 Overtime 0 39 1,649 1,584 1,584 340 866 - 511180 LTD 605 616 725 687 877 894 866 - 511210 Longevity 3,542 4,746 3,959 3,959 3,959 5,558 866 - 511310 FICA - Employer 14,817 16,116 18,279 16,444 22,069 22,500 866 - 511350 TMRS - Employer 32,111 34,881 38,266 35,653 46,200 47,515 866 - 511410 Health - Employer 22,706 27,890 36,481 26,548 33,875 38,906 866 - 511500 Workers' Compensation 338 524 378 378 378 536 866 - 511600 Unemployment Compensation 6,024 22,624 20,000 5,423 10,394 20,000 TOTAL Personnel Services 274,663 332,663 353,475 307,457 402,275 424,635 Supplies 866 - 521100 Office Supplies 990 926 1,000 524 972 700 TOTAL Supplies 990 926 1,000 524 972 700 Human Services 866 - 531100 Pre - employment Check 3,579 4,037 4,000 3,667 4,000 4,000 866 - 531150 Interview Expenses 3,388 2,432 3,000 2,531 3,000 3,000 866 - 531200 Medical Co -pay 2,890 2,625 3,000 825 2,800 3,000 866 - 531300 Employee Assistance 21,125 21,533 23,000 14,429 23,000 23,000 866 - 531400 Tuition Reimbursement 9,519 6,067 15,000 6,388 10,000 15,000 866 - 531500 Employee Wellness Program 6,626 4,713 7,000 2,081 5,285 7,000 866 - 531600 Training Classes 3,827 11,418 19,500 8,466 19,360 19,500 TOTAL Human Services 50,953 52,825 74,500 38,387 67,446 74,500 City Support Services 866 - 532400 Computer Fees & Licenses 0 311 204 204 204 0 TOTAL City Support Services 0 311 204 204 204 0 Utility Services 866 - 533320 Telepohne /Air Card 0 0 456 342 456 0 TOTAL Utility Services 0 0 456 342 456 0 Operations Support 866 - 534000 Postage 0 60 0 0 0 0 866 - 534100 Advertising 6,284 5,642 7,000 931 4,000 6,000 866 - 534200 Printing & Binding 1,636 1,239 2,340 1,261 2,000 3,000 866 - 534800 Temporary Empl. Services 0 0 0 4,114 4,114 0 TOTAL Operations Support 7,920 6,941 9,340 6,306 10,114 9,000 142 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 500 866 - 535100 Uniforms 180 866 - 535210 Employee Recognition - Morale 8,506 866 - 535300 Memberships 2,091 866 - 535400 Publications 1,797 866 - 535500 Training /Travel 5,129 TOTAL Staff Support 17,703 City Assistance 1,412 866 - 537100 Medical Services 16,150 TOTAL City Assistance 16,150 Professional Services 5,000 866 - 541300 Other Consl /Prof Services 10,316 TOTAL Professional Services 10,316 Operating Equipment 7,515 866 - 571000 Furniture & Fixtures 1,000 866 - 571300 Computer & Periphe. < $5000 775 TOTAL Operating Equipment 1,775 TOTAL HUMAN RESOURCES 380,470 249 500 261 500 500 5,679 5,000 3,818 2,265 12,000 1,265 2,500 1,395 2,500 2,500 1,412 2,000 450 1,000 2,000 6,068 5,000 1,590 5,000 5,000 14,672 15,000 7,515 11,265 22,000 9,730 10,000 7,745 10,000 10,000 9,730 10,000 7,745 10,000 10,000 9,437 9,600 6,928 9,600 54,600 9,437 9,600 6,928 9,600 54,600 1,198 1,000 0 650 500 37 0 0 0 1,500 1,235 1,000 0 650 2,000 428,739 474,575 143 of 282 375,408 512,981 597,435 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 144 of 282 o * DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, post vendor payable check registers online, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain and safeguard the City's investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Purchasing & Asset Management Division. GOALS AND OBJECTIVES • Hire, train, and retain competent and caring employees. • Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. • Receive the Government Finance Officers Association Distinguished Budget Award for the first time. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 31 st consecutive year. • Receive a Platinum Scorecard from the State Comptroller's Office for leadership in financial transparency. • Improve the 5 year budgeting and forecasting plan. • Update long term debt service plan. 145 of 282 ACCOUNTING Lei Ztel 1-1 z I I F, f-A Vt I Lei z F -Al we] WS T-ATZTI ACCOUNTING 2016-17 2017-18 2018-19 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Accountant 1 1 1 1 Senior Payroll Specialist 1 1 1 Senior AP Specialist 1 1 1 Administrative Assistant 1 1 TOTAL POSITIONS 8 8 8 146 of 282 ACCOUNTING Accounts payable checks Number of Purchase Orders Processed Payroll checks Payroll Requests 5,814 2016 -17 2017 -18 1 2018 -19 Workload/Output Actual Estimate I Budget Accounts payable checks Number of Purchase Orders Processed Payroll checks Payroll Requests 5,814 5,819 5,825 : ..s 8,000 • Budget .0 .: 278 280 Certificate of Achievement for Excellence in Financial Reporting, Accumulative 32 33 34 Quarterly Financials completed within 30 days 3 3 4 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 32 33 34 Quarterly Financials completed within 30 days 3 3 4 Personnel 2016 -17 2017 -18 1 2018 -19 Budget Actual Estimate I Budget Personnel $564,955 $566,472 $620,362 Supplies 4,894 3,660 4,700 City Support Services 0 138 0 Operations Support 1,917 1,200 2,155 Staff Support 5,469 8,982 9,495 Professional Services 24,255 32,970 34,500 Operating Equipment 2,970 0 1,270 Total $604,458 $613,422 $672,482 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget will increase 9.6% from the FY 2017 -18 year end estimate due to a higher personnel estimates caused by lower expected turnover. 147 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services 868 - 511110 Regular 868 - 511120 Overtime 868 - 511180 LTD 868 - 511210 Longevity 868 - 511230 Certification Allowance 868 - 511310 FICA - Employer 868 - 511350 TMRS- Employer 868 - 511410 Health - Employer 868 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 868 - 521000 Operating Supplies 868 - 521100 Office Supplies TOTAL Supplies City Support Services 868 - 532350 Software Maintenance TOTAL City Support Services Operations Support 868 - 534100 Advertising 868 - 534200 Printing & Binding TOTAL Operations Support Staff Support 868 - 535100 Uniforms 868 - 535300 Memberships 868 - 535500 Training /Travel 868 - 535600 Professional Certification TOTAL Staff Support Professional Services 868 - 541300 Other Consl /Prof Services 868 - 541400 Auditor /Accounting Service 868 - 541650 Investment Management Fee TOTAL Professional Services C I T Y O F S C H E R T Z PAGE: X)WOIX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 381,913 400,942 417,153 292,520 401,256 439,793 1,001 1,852 243 909 1,500 2,134 1,195 1,176 1,293 943 1,244 1,363 10,762 12,418 10,359 10,074 10,074 11,332 923 1,827 873 1,692 2,200 873 28,864 30,843 32,766 22,710 31,750 34,715 63,241 67,152 68,595 49,080 66,467 73,310 36,448 48,074 52,897 38,557 51,501 56,272 742 670 810 480 480 570 525,090 564,955 584,989 416,965 566,472 620,362 1,088 2,782 2,460 1,423 2,460 3,700 2,636 2,112 1,700 989 1,200 1,000 3,724 4,894 4,160 2,412 3,660 4,700 0 0 0 138 138 0 0 0 0 138 138 0 1,463 0 0 0 0 0 1,977 1,917 1,655 1,200 1,200 2,155 3,440 1,917 1,655 1,200 1,200 2,155 184 256 320 242 242 320 1,824 1,224 1,435 219 1,000 1,435 9,131 3,914 7,740 4,837 7,740 7,740 0 75 0 0 0 0 11,139 5,469 9,495 5,298 8,982 9,495 505 24,255 13,970 505 13,970 15,000 0 0 15,000 15,500 15,500 16,000 0 0 3,500 0 3,500 3,500 505 24,255 32,470 16,005 32,970 34,500 148 of 282 8-08-2018 zo.zs um c z r , u r o c u o R z Z e^oo. xnuxxx PROPOSED BUDGET WORKSHEET 101-oEmERAL Fnmo AS OF: JUNE ooTH, cozo zmrEmmAL aEavzcE EXpomozrvnoa (---------- 2017-2018 ---------->(----- 2018-2019 ------> 2015-2016 2016-2017 onamEmr ,-T-o PRmamorEo ozzr uom,m. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Rental/Leasing Operating Equipmen 868-571000 Fu="^t"=° o Fixtures o 2'857 o^o o o om 868-571e00 Office Equipment o 112 2.000 o o 1'000 868-571300 Computer are=*ph°. ^»5000 _-------0 --------0 ----�1,530 --------0 --------0 ---------0 ---------- TOTAL op°=ti"n o«"ip=."t u 2'970 3,770 o o z'cro TOTAL FINANCE 543,898 604,458 636,539 442,019 613,422 672,482 149ofm82 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 150 of 282 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, fleet vehicle registration and titles, and Fleet Gas Card program. The department is also responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. GOALS AND OBJECTIVES • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. • Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. • Maintain a professional relationship with all City departments and vendors insuring open communication. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. • Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City property. 151 of 282 PURCHASING & ASSET MANAGEMENT • Manage disposal and auction activities for surplus, excess, and damaged City property. • Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2016 -17 2017 -18 2018 -19 Purchasing Manager 1 1 1 Senior Purchasing Specialist 1 1 1 Risk & Sa ety Specialist 1 1 1 TOTAL POSITIONS 1 3 1 31 3 152 of 282 PURCHASING & ASSET MANAGEMENT Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Quotes Received Active Works Comp Claims Accident and Injuries Investigated New Hire Safety Training Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Property Damage Claims Certificates of Insurance Processed MSDS /SDS Added 2016 -17 2017 -18 2018 -19 Workload/Output Actual Estimate Budget Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Quotes Received Active Works Comp Claims Accident and Injuries Investigated New Hire Safety Training Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Property Damage Claims Certificates of Insurance Processed MSDS /SDS Added Personnel 2016 -17 2017 -18 1 2018 -19 Budget Actual Estimate I Budget Personnel $181,479 $204,920 $210,449 Supplies 4,455 450 650 Utility Services 223 250 0 Operations Support 26 100 5,150 Staff Support 3,513 4,469 6,700 City Assistance 1,711 1,458 3,000 Operating Equipment 451 546 350 Capital Outlay 0 28,058 0 Total $191,858 $240,251 $226,299 • _►� A •►_ _►1 AJZYAJJV "JP The FY 2018 -19 Budget will decrease 5.8% from the FY 2017 -18 year end estimate due to lower capital expenditures. Capital expenditures include vehicles and equipment that are not expected to be replaced or purchased every year. 153 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MGT ----------------- =------ = = == - Personnel Services 872 - 511110 Regular 872 - 511120 Overtime 872 - 511180 LTD 872 - 511210 Longevity 872 - 511310 FICA - Employer 872 - 511350 TMRS - Employer 872 - 511410 Health - Employer 872 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 872 - 521000 Operating Supplies 872 - 521100 Office Supplies 872 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services Utility Services 872 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 872 - 534000 Postage 872 - 534100 Advertising 872 - 534200 Printing & Binding TOTAL Operations Support Staff Support 872 - 535100 Uniforms 872 - 535300 Memberships 872 - 535500 Training /Travel 872 - 535510 Meeting Expenses TOTAL Staff Support City Assistance 872 - 537100 Medical Services TOTAL City Assistance C I T Y O F S C H E R T Z PAGE: X)MXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 92,340 134,753 149,777 108,902 148,364 152,242 24 0 1,361 0 0 0 300 372 464 346 460 472 2,170 2,354 2,708 2,778 2,778 3,194 7,058 9,794 11,763 8,147 11,667 11,884 15,813 21,627 24,625 17,962 24,423 25,095 12,508 12,360 16,416 11,317 16,937 17,366 242 219 291 173 291 196 130,456 181,479 207,405 149,624 204,920 210,449 422 346 500 87 200 300 3,756 3,711 500 94 200 350 0 398 50 0 50 0 4,178 4,455 1,050 181 450 650 253 223 250 193 250 0 253 223 250 193 250 0 29 ( 10) 50 24 50 50 0 0 3,000 0 0 5,000 0 36 100 29 50 100 29 26 3,150 53 100 5,150 144 176 250 27 75 250 963 1,499 1,100 1,094 1,144 1,100 4,781 1,615 4,454 1,278 3,000 5,000 237 224 250 168 250 350 6,124 3,513 6,054 2,567 4,469 6,700 3,111 1,711 3,000 423 1,458 3,000 3,111 1,711 3,000 423 1,458 3,000 154 of 282 8-08-2018 zo.zs um c z r , u r o c u o R z Z e^oo. xnxnxx PROPOSED BUDGET WORKSHEET 101-oEmERAL Fnmo AS OF: JUNE ooTH, cozo zmrEmmAL aEavzcE EXpomozrvnoa (---------- 2017-2018 ---------->(----- 2018-2019 ------> 2015-2016 2016-2017 onamEmr ,-T-o PRmamorEo ozzr uom,m. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental/Leasing Operating Equipmen 872-571000 Fu="^t"=° o Fixtures o 451 546 o^o uoo aoo 872-571500 Operating Equipment ___--167 ------0 ------0 ------0 ------0 -------0 --------' TOTAL Operating Equipment zo, 451 546 546 546 asn Capital Outla u,c-sozevv v°u^"zes u u""=". , *s.vvv -------_0 -------_0 ---_29,000 0 28,058 0 TOTAL Capital o"tz"n o u 29,000 o 28'058 n TOTAL pnRoaAozmm & ASSET MGT 144.318 191'858 250.455 153'587 u«o'osz zuo'uyy 155 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 156 of 282 DEPARTMENT: FLEET & FACILITY SERVICES DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling approximately 350 units . The list of services include: all P.M. services, all fluid and filter changes, state inspections, and tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also provides motor pool services, vehicle and equipment replacement schedules, spec'ing and standardization throughout the fleet. GOALS AND OBJECTIVES • Maintain and repair vehicles and equipment to increase their lifespan. • Optimize fleet availability by improving turn - around times. • Develop and implement fleet utilization guidelines and procedures. • Maintain and improve vehicle and equipment safety C07 Zrl_101 11 [•7 L1 /_VE41 M /_1 A 157 of 282 FLEET MAINTENANCE FLEET MAINTENANCE 2016 -17 2017 -18 2018 -19 Director of Fleet & Facility Services 1 1 Budget Fleet Foreman 1 1 30 Fleet Mechanic 111 1 0 67 Fleet Mechanic 11 1 0 166 Mechanic 1 2 4 130 TOTAL POSITIONS 6 6 58 PERFORMANCE INDICATORS Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Drainage vehicles and equipment - Economic Development vehicles - Purchasing vehicles -Motor Pool vehicles Total Work Orders Issued Number of after -hour calls 496 2016 -17 2017 -18 2018 -19 Workload/Output Actual Estimate Budget Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Drainage vehicles and equipment - Economic Development vehicles - Purchasing vehicles -Motor Pool vehicles Total Work Orders Issued Number of after -hour calls 496 608 650 380 420 480 341 312 320 41 22 30 44 56 70 67 56 60 205 166 160 125 156 130 31 32 35 58 52 55 221 240 240 401 436 440 347 294 350 4 4 4 5 3 3 79 98 125 2845 2955 2,852 104 128 135 Actual field service calls, vehicle and equipment Failures Average response time for emergency repair, in minutes 158 of 282 148 156 160 20 20 20 2016 -17 2017 -18 2018 -19 Efficiency Actual 1 Estimate Budget Actual field service calls, vehicle and equipment Failures Average response time for emergency repair, in minutes 158 of 282 148 156 160 20 20 20 FLEET MAINTENANCE % of all vehicles and equipment issues resolved without recall 97 96 97 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Budget % of all vehicles and equipment issues resolved without recall 97 96 97 Personnel 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel $340,129 $306,468 $354,881 Supplies 165,709 173,750 167,230 City Support Services 3,649 15,000 11,000 Utility Services 8,393 11,000 8,000 Operations Support 60 0 0 Staff Support 9,347 10,650 20,982 Maintenance Services 160,906 193,250 149,750 Operating Equipment 7,758 8,200 8,200 Capital Outlay 0 70,000 115,000 Total $695,951 $788,318 $875,043 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget will increase 11.0% from the FY 2017 -18 year end estimate due to additional capital expenditures related to replacement of a tire balancing machine and vehicle and the purchase of a new hot water pressure washer and parts cleaning tank. 159 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MIXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 877 - 511110 Regular 199,880 237,656 210,819 161,557 211,446 243,412 877 - 511120 Overtime 7,755 3,911 4,850 3,149 4,850 4,850 877 - 511180 LTD 607 684 716 505 655 755 877 - 511210 Longevity 3,346 1,424 2,222 2,423 2,423 2,796 877 - 511310 FICA - Employer 16,083 18,550 18,194 12,738 16,732 19,200 877 - 511350 TMRS - Employer 33,927 39,100 38,088 26,886 35,028 40,545 877 - 511410 Health - Employer 23,839 35,409 38,305 24,487 32,975 40,521 877 - 511500 Workers' Compensation 3,455 3,396 3,979 2,359 2,359 2,802 TOTAL Personnel Services 288,892 340,129 317,173 234,104 306,468 354,881 Supplies 877 - 521000 Operating Supplies 5,014 3,993 3,900 2,635 3,900 5,250 877 - 521005 Supplies - Inspection Sticker 1,878 2,102 2,700 1,768 2,700 2,800 877 - 521100 Office Supplies 294 300 400 602 650 500 877 - 521200 Oil Lube Suppl, Chem Supplies 14,149 15,098 16,000 15,931 18,000 17,440 877 - 521300 Motor Veh. Supplies 114,049 143,187 147,000 92,491 147,000 139,740 877 - 521600 Equip Maint Supplies 829 1,029 1,500 817 1,500 1,500 TOTAL Supplies 136,214 165,709 171,500 114,244 173,750 167,230 City Support Services 877 - 532400 Computer Fees & Licenses 2,245 3,649 6,500 13,118 15,000 11,000 TOTAL City Support Services 2,245 3,649 6,500 13,118 15,000 11,000 Utility Services 877 - 533500 Vehicle Fuel 6,158 8,393 8,500 6,959 11,000 8,000 TOTAL Utility Services 6,158 8,393 8,500 6,959 11,000 8,000 Operations Support 877 - 534200 Printing & Binding 33 60 200 0 0 0 TOTAL Operations Support 33 60 200 0 0 0 Staff Support 877 - 535100 Uniforms 3,487 4,681 8,000 3,458 5,000 7,500 877 - 535200 Awards 32 0 100 0 0 100 877 - 535500 Training /Travel 2,169 4,469 6,060 2,772 5,000 12,632 877 - 535510 Meeting Expenses 104 196 650 295 650 750 TOTAL Staff Support 5,792 9,347 14,810 6,525 10,650 20,982 160 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES City Assistance Professional Services Maintenance Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 877 - 551000 Outside Fleet Repair 160,645 877 - 551050 Outside Collision Repair 0 877 - 551100 Building Maintenance 3,357 877 - 551400 Minor & Other Equip Maint 4,701 877 - 551800 Other Maintenance Agreements 1,075 TOTAL Maintenance Services 169,778 Rental /Leasing 750 Operating Equipment 4,927 877 - 571200 Vehicles & Access. < $5,000 9,264 877 - 571500 Operating Equipment 8,524 TOTAL Operating Equipment 17,788 Capital Outlay 15,500 877 - 581200 Vehicles & Access. Over $5,00 80,261 877 - 581500 Equipment Over $5,000 0 TOTAL Capital Outlay 80,261 TOTAL FLEET SERVICE 707,160 148,962 135,000 90,650 135,000 85,000 0 35,000 31,346 37,000 35,000 1,210 750 650 750 750 4,927 5,000 2,348 5,000 5,000 5,808 15,500 11,024 15,500 24,000 160,906 191,250 136,019 193,250 149,750 0 0 0 0 0 7,758 8,200 1,297 8,200 8,200 7,758 8,200 1,297 8,200 8,200 0 74,000 0 0 0 74,000 695,951 792,133 161 of 282 26,491 70,000 118,000 0 0 37,000 26,491 70,000 155,000 538,756 788,318 875,043 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 162 of 282 DEPARTMENT: FLEET & FACILITY SERVICES DIVISION: 878 Facility Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Facility Services supports and maintains 22 facilities totaling 250,202 square feet with a value of $27,177,765.00 consisting of carpet, tile floors, other flooring, offices, storage areas, rest rooms, cells, meeting /training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, exercise classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground breaking ceremonies and other special events. Provides custodial services, and basic maintenance and upkeep of all City buildings including; City Hall, Administration Building, Police, Fire, EMS, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Fire /EMS station on I.H.35, Marion EMS station, Records and Facility Services building, Employee ID badges and building access. In mid -year for FY 2015 -16 the General Services and Building Maintenance divisions were reunited and moved under the Fleet and Facility Services Department. GOALS AND OBJECTIVES • Provide quality customer services in an effective and efficient manner. • Promote and implement energy efficiency programs to reduce utility consumption. • Provide high - quality preventative maintenance to extend the life of facilities. • Provide safe and clean facilities. ORGANIZATION CHART 163 of 282 FACILITY SERVICES FACILITY SERVICES 2016 -17 2017 -18 2018 -19 Facility Services Manager 1 1 1 Facility Services Supervisor 1 1 1 Facility Services Administrative Assistant 1 1 1 Facilities Technician 9 9 4 PT Facilities Technician 1 1 0 HVAC Technician 0 0 1 Facilities Maint Foreman 1 1 1 Facilities Maint Worker 1 2 2 2 TOTAL POSITIONS 1 161 16 10 PERFORMANCE INDICATORS Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Internal Pest Control Services Annual Hours worked @ Event Centers 164 of 282 250,202 2016 -17 2017 -18 2018 -19 Workload /Output Actual Estimate Budget Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Internal Pest Control Services Annual Hours worked @ Event Centers 164 of 282 250,202 250,202 267,578 1,488 1,506 N/A 22 22 24 468 492 602 224 230 240 92 92 102 9,304 9,823 N/A FACILITY SERVICES Electrical Repairs 2016 -17 2017 -18 2018 -19 Workload/Output Actual Estimate Budget Electrical Repairs 92 104 125 Plumbing Repairs 48 65 85 HVAC Repairs 113 141 170 Carpentry 13 12 15 Misc. / other 441 226 602 Personnel 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel $777,294 Supplies 103,737 Utility Services 149,296 Operations Support 0 Staff Support 10,381 Professional Services 0 Maintenance Services 333,949 Rental Equipment 2,211 Operating Equipment 2,463 Capital Outlay 25,826 Total $1,405,157 PROGRAM JUSTIFICATION AND ANALYSIS $773,550 $691,769 110,100 146,800 161,300 170,500 50,000 0 9,400 15,800 40,000 85,550 204,729 375,000 5,000 1,000 21,520 21,000 59,316 35,000 $1,434,915 $1,542,419 The FY 2018 -19 Budget will increase 7.5% from the FY 2017 -18 year end estimate. This increase added an additional $200,000 in supplies and improvements for additional maintenance of city facilities. Also included is a new HVAC Technician to perform regular maintenance on the City's air conditioning system which will extend its life and reduce future costs. This increase is offset by a transfer of personnel to Event Facilities, including 3 full time positions and a part time position to be dedicated to the civic and community centers. 165 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES BUILDING MAINTENANCE Personnel Services 878-511110 Regular 878 - 511120 Overtime 878 - 511180 LTD 878 - 511210 Lonegevity 878 - 511230 Certification Allowance 878 - 511310 FICA- Employer 878 - 511350 TMRS- Employer 878 - 511410 Health - Employer 878 - 511500 Workman's Compensation TOTAL Personnel Services Supplies 878 - 521000 Operating Supplies 878 - 521100 Office Supplies 878 - 521200 Medical /Chem Supplies 878 - 521300 Motor Vehicle Supplies 878 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 878 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 878 - 533100 Gas Utility Service 878 - 533200 Electric Utility Service 878 - 533410 Water Utility Service 878 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 878 - 534800 Temporary Empl. Services TOTAL Operations Support Staff Support 878 - 535100 Uniforms 878 - 535200 Awards 878 - 535300 Memberships 878 - 535500 Training /Travel 878 - 535510 Meeting Expense TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MOIX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 96,528 514,838 535,715 374,394 496,076 450,870 7,009 35,094 19,012 18,615 24,000 19,012 299 1,267 1,422 1,191 1,538 1,387 3,310 12,623 12,012 11,842 11,692 11,852 0 1,800 1,911 1,385 1,800 1,329 7,995 35,375 43,771 29,483 40,818 37,224 17,166 77,549 91,633 65,365 85,451 78,608 16,751 90,152 94,849 80,631 105,866 85,606 1,866 8,598 10,643 6,309 6,309 5,881 150,923 777,294 810,968 589,216 773,550 691,769 4,288 99,947 93,000 69,538 93,000 128,000 0 712 1,300 1,201 1,300 2,300 0 0 13,000 9,552 13,000 13,000 225 903 1,200 517 800 1,000 0 2,175 2,000 1,969 2,000 2,500 4,513 103,737 110,500 82,777 110,100 146,800 0 0 10,219 0 0 0 0 0 10,219 0 0 0 0 2,288 6,615 3,162 6,000 4,500 0 102,601 105,800 67,300 105,800 118,000 0 36,549 38,600 25,345 41,000 40,000 2,368 7,858 8,500 5,496 8,500 8,000 2,368 149,296 159,515 101,303 161,300 170,500 0 0 0 24,735 50,000 0 0 0 0 24,735 50,000 0 1,837 7,302 8,500 3,007 6,500 7,500 32 102 500 0 0 500 618 234 1,200 202 400 800 771 1,993 3,000 1,286 1,500 5,500 52 751 1,000 736 1,000 1,500 3,310 10,381 14,200 5,232 9,400 15,800 166 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XXaCOIX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 48,271 878 - 541310 Contractual Services 43,785 TOTAL Professional Services 43,785 Maintenance Services 28,365 878 - 551100 Building Maintenance 194,419 878 - 551400 Minor & Other Equip Maint 1,695 878 - 551800 Other Maintenance Agreements 0 TOTAL Maintenance Services 196,114 Rental /Leasing 5,394 878 - 561100 Rental - Equipment 1,263 TOTAL Rental /Leasing 1,263 Operating Equipment 32,000 878 - 571200 Vehicles & Access. Less $5,00 0 878 - 571600 Police /Fire /Medical Equipment 0 878 - 571700 Improvement Under $5,000 0 878 - 571800 Equipment Less $5,000 0 TOTAL Operating Equipment 0 Capital Outlay 2,211 878 - 581200 Vehicles & Access. Over $5,00 0 878 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 TOTAL BUILDING MAINTENANCE TOTAL INTERNAL SERVICE 0 48,271 28,365 40,000 85,550 0 48,271 28,365 40,000 85,550 296,295 167,335 125,521 167,335 335,000 4,432 5,394 5,394 5,394 5,000 33,223 32,000 23,816 32,000 35,000 333,949 204,729 154,731 204,729 375,000 2,211 5,000 3,078 5,000 1,000 2,211 5,000 3,078 5,000 1,000 47 0 0 0 0 0 14,520 0 14,520 16,500 0 2,900 1,760 2,900 4,500 2,416 4,100 160 4,100 0 2,463 21,520 1,920 21,520 21,000 25,826 68,261 0 59,316 26,000 0 0 0 0 9,000 25,826 68,261 0 59,316 35,000 402,276 1,405,157 1,453,183 991,356 1,434,915 1,542,419 3,488,598 4,870,908 5,774,689 3,833,469 5,592,250 6,226,120 167 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XX)0(XX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET GENERAL SERVICES ---------------- ---------------- Personnel Services 161 - 511110 Regular 364,885 0 0 0 0 0 161 - 511120 Overtime 23,923 0 0 0 0 0 TOTAL Personnel Services 388,808 0 0 0 0 0 TOTAL GENERAL SERVICES 388,808 0 0 0 0 0 168 of 282 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled and administered at the Hospital's Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital's drug program. This contract is for $5,000. The City of Schertz also provides assistance to the Guadalupe Children's Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children's Advocacy Center's primary emphasis is placed on the well -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016 -17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. City Assistance $298,164 $313,872 $327,666 Total $298,164 $313,872 $327,666 PROGRAM JUSTIFICATION & ANALYSIS The FY 2018 -19 Budget will increase 4.4% from the FY 2017 -18 year end estimate due to an increase in the transportation assistance program to match growth. 169 of 282 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget City Assistance $298,164 $313,872 $327,666 Total $298,164 $313,872 $327,666 PROGRAM JUSTIFICATION & ANALYSIS The FY 2018 -19 Budget will increase 4.4% from the FY 2017 -18 year end estimate due to an increase in the transportation assistance program to match growth. 169 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: X)MXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY'S ASSISTANCE ----------------- ----------------- Utility Services City Assistance 901 - 537300 Patient Assistence 5,000 0 5,000 5,000 5,000 5,000 901 - 537400 Transportation Assistance 29,115 28,872 28,872 28,872 28,872 42,666 901 - 537500 Children's Advocacy Assistanc 5,000 5,000 5,000 0 5,000 5,000 901 - 537600 Schertz Housing Authority 0 5,000 5,000 0 5,000 5,000 901 - 537700 Senior Citizens Program 198,701 259,292 270,000 183,548 270,000 260,000 TOTAL City Assistance 237,816 298,164 313,872 217,420 313,872 317,666 Operating Equipment 901 - 571600 Donation - Expense Sr. Center 0 0 0 0 0 10,000 TOTAL Operating Equipment 0 0 0 0 0 10,000 TOTAL CITY'S ASSISTANCE 237,816 298,164 313,872 217,420 313,872 327,666 170 of 282 DEPARTMENT: 101 GENERAL DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. Operating Equipment 357 17,820 45,000 Total PROGRAM JUSTIFICAITON & ANALYSIS The FY 2018 -19 Budget will increase $27,180 from the FY 2017 -18 to replace old ticket writers from the Court Technology Fund Balance. 171 of 282 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Operating Equipment 357 17,820 45,000 Total PROGRAM JUSTIFICAITON & ANALYSIS The FY 2018 -19 Budget will increase $27,180 from the FY 2017 -18 to replace old ticket writers from the Court Technology Fund Balance. 171 of 282 8 -08 -2018 10:13 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: X)WXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET COURT - RESTRICTED FUNDS ---------------------- ---------------------- Fund Charges /Transfers Operating Equipment 910 - 571600 Court Technology Expenditure 5,324 357 21,983 0 17,820 45,000 TOTAL Operating Equipment 5,324 357 21,983 0 17,820 45,000 TOTAL COURT - RESTRICTED FUNDS 5,324 357 21,983 0 17,820 45,000 172 of 282 8-08-2018 zo.zs um c z r , u r o c u E R z Z e^oo. xWxx PROPOSED BUDGET WORKSHEET 101-oEmERAL Fnmo AS OF: JUNE ooTH, cozo mzoc & PROJECTS EXPEmozrvnoa (---------- 2017-2018 ---------->(----- 2018-2019 ------> 2015-2016 2016-2017 onamEmr ,-T-o PRmamorEo ozzr uom,m. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET zroavas CAMPAIGN rm,00cr Supplies Professional Services TOTAL mzoo u PROJECTS 2*3.1*0 298'521 335.855 217'*20 aoz'eyz sre'oao TOTAL oxnomnrzoREa 24.477.171 zu'oza'sou 31.601.058 xo'000.oyo so'anx'^oo 33.480'265 173 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 174 of 282 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co- sponsored, by the City of Schertz. Events include: Jubilee, SchertzQ, Wilenchik Walk for Life, Trunk -or- Treat, Festival of Angels, Movin on Main and the Sweetheart Court Scholarship program. Revenues Fund Transfers $43,058 $73,800 $71,000 Miscellaneous 104,491 90,267 100,260 Total $148,019 $164,067 $171,260 Expenses Non Departmental 2016 -17 2017 -18 1 2018 -19 Budget Actual Estimate I Budget Revenues Fund Transfers $43,058 $73,800 $71,000 Miscellaneous 104,491 90,267 100,260 Total $148,019 $164,067 $171,260 Expenses Non Departmental $2,909 $0 $0 Festival of Angels 10,913 10,566 14,000 Employee Appreciation 11,621 13,000 14,500 Jubilee 23,533 25,130 26,000 National Night Out 270 400 500 Walk for Life 12,620 10,594 15,000 SchertzQ /Fest 23,779 30,000 30,000 Sweetheart Court Program 23,207 25,250 24,000 Hal Baldwin Scholarship 14,055 13,545 15,510 Other Events 10,377 18,500 31,500 Total $133,284 $146,985 $171,010 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2018 -19 is expected to increase 4.4% from FY 2017 -18 year end estimates for ticket sales and registration fees for new recreation programs. Expenses: The Special Events Fund FY 2018 -19 Budget increased 16.3% from the FY 2017 -18 year end estimates. This increase is for new events such as a Daddy Daughter Dance, a Kickball League, and a Dodgeball League. 175 of 282 8 -08 -2018 10:14 AM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY REVENUE SUMMARY Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT CULTURAL FESTIVAL OF ANGELS EMPLOYEE APPRECIATION EV 4th OF JULY JUBILEE NATIONAL NIGHT OUT WALK FOR LIFE SCHERTZ FEST SWEETHEART EVENT HAL BALDWIN SCHOLARSHIP OTHER EVENTS TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES PAGE: XX)IDIXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 42,669 43,058 73,800 0 73,800 71,000 33,169 104,961 96,400 60,728 90,267 100,260 75,838 148,019 170,200 60,728 164,067 171,260 3,836 2,909 0 0 0 0 3,836 2,909 0 0 0 0 11,872 10,913 13,000 10,566 10,566 14,000 4,327 11,621 13,000 12,004 13,000 14,500 0 23,533 26,000 143 25,130 26,000 224 270 400 0 400 500 14,513 12,620 20,000 3,410 10,594 15,000 0 23,779 30,000 654 30,000 30,000 18,643 23,207 31,250 12,482 25,250 24,000 14,255 14,055 15,050 13,538 13,545 15,510 5,978 10,377 21,500 16,716 18,500 31,500 69,812 130,375 170,200 69,512 146,985 171,010 73,648 133,284 170,200 69,512 146,985 171,010 2,190 ----- - - - - -- ----------- 14,735 ----- - - - - -- ----- - - - - -- 0 ( ----- - - - - -- ----- ----- - - - - -- ----- 8,784) - - - - -- ----- - - - - -- ----- 17,082 - - - - -- ------ - - - - -- ------ 250 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 176 of 282 8-08-2018 10:14 AM C I T Y 0 F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2018 REVENUES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees Fund Transfers 000-486100 Transfer In 2,996 000-486101 Transfer In-General Fund 39,674 TOTAL Fund Transfers 42,669 Miscellaneous 62,000 000-491200 Investment Income 86 000-492200 Wilenchik Walk for Life 14,513 000-493000 July 4th Activities 0 000-493150 SchertzQ 0 000-493256 Donations - Police Events 0 000-493455 Proceeds-Festival of Angels 720 000-493460 Schertz Sweetheart 1,240 000-493470 Moving on Main 0 000-493621 Hal Baldwin Scholarship 16,360 000-497000 Misc Income - Special Events 250 TOTAL Miscellaneous 33,169 TOTAL REVENUES 75,838 5,612 9,000 0 9,000 9,000 37,447 64,800 0 64,800 62,000 43,058 73,800 0 73,800 71,000 175 150 215 250 250 12,620 20,000 10,525 10,594 15,000 27,386 26,000 22,125 22,440 26,000 26,994 30,000 200 30,000 30,000 0 3,000 0 0 3,000 5,615 700 1,305 1,305 1,500 1,705 1,500 21) 21) 0 0 0 680 5,594 3,000 28,465 15,050 20,105 20,105 15,510 2,000 0 5,594 0 6,000 104,961 96,400 60,728 90,267 100,260 148,019 170,200 60,728 164,067 171,260 177 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 178 of 282 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor's Office into this fund. 2016 -17 j 2017 -18 j 2018 -19 Budget Actual Estimate Budget Revenue Taxes $6,149,844 Fund Transfers 0 Miscellaneous 508,777 Total $6,658,621 Expenses Professional Service $2,950 Debt Service 6,517,166 Total $6,520,116 PROGRAM JUSTIFICATION AND ANALYSIS $6,116,960 0 497,869 $6,614,829 $3,750 6,816,303 $6,820,053 $6,384,000 113,723 156,000 $6,653,723 $5,000 6,648,723 $6,653,723 Revenues: Revenues for FY 2018 -19 increase 5.9% from the FY 2017 -18 estimate with a $113,723 transferred from reserves for the year. This withdraw is a planned transfer of excess reserves to reduce the tax rate. Expenses: The FY 2018 -19 Budget will decrease 2.4% from the FY 2017 -18 year end estimate with the completion of the 2013 Tax Notes. 179 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)OXXX PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 5,810,724 6,149,844 6,030,353 6,082,877 6,116,960 6,384,000 0 0 487,110 0 0 113,723 4,575,557 508,777 477,069 418,264 497,869 156,000 10,386,281 6,658,621 6,994,532 6,501,140 6,614,829 6,653,723 9,921,882 6,520,116 6,994,532 5,817,793 6,820,053 6,653,723 9,921,882 6,520,116 6,994,532 5,817,793 6,820,053 6,653,723 9,921,882 6,520,116 6,994,532 5,817,793 6,820,053 6,653,723 464,400 138,505 0 683,347 205,224) 0) 180 of 282 8 -08 -2018 10:15 AM C I T Y O F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JUNE 30TH, 2018 REVENUES (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 6,030,353 000 - 411900 Property Tax Revenue 5,810,724 TOTAL Taxes 5,810,724 Fund Transfers 6,082,877 000 - 481000 Transfer In - Reserves 0 TOTAL Fund Transfers 0 Miscellaneous 0 000 - 491000 Interest Earned 258 000 - 491200 Investment Income 34,181 000 - 495015 Contribution from BED 356,119 000 - 495020 Contribution From YMCA 0 000 - 498000 Proceeds From Refunding Debt 4,185,000 TOTAL Miscellaneous 4,575,557 TOTAL REVENUES 10,386,281 6,149,844 6,030,353 6,082,877 6,116,960 6,384,000 6,149,844 6,030,353 6,082,877 6,116,960 6,384,000 0 487,110 0 0 113,723 0 487,110 0 0 113,723 208 300 4,292 3,600 6,000 47,550 16,000 28,203 33,500 50,000 361,019 360,769 360,769 360,769 0 100,000 100,000 25,000 100,000 100,000 0 0 0 0 0 508,777 477,069 418,264 497,869 156,000 6,658,621 6,994,532 6,501,140 6,614,829 6,653,723 181 of 282 8 -08 -2018 10:15 AM C I T Y O F S C H E R T Z PAGE: XX)G(XX PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JUNE 30TH, 2018 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2017 -2018 --------------- )(-------- 2018 -2019 -- - - - - -) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Professional Services 101 - 541500 Paying Agent 2,550 2,950 2,550 2,150 3,750 5,000 101 - 541502 Cost of Bond Issuance 82,224 0 0 0 0 0 TOTAL Professional Services 84,774 2,950 2,550 2,150 3,750 5,000 Debt Service 101 - 555612 Bond -GO Refunding 2010 - Princi 275,000 285,000 285,000 285,000 285,000 300,000 101- 555612.Bond -GO Refundin 2010 - Interes 55,425 47,025 38,475 21,375 38,475 29,700 101 - 555626 Bond -GO Series 2006 - Principal 400,000 0 0 0 0 0 101- 555626.Bond -GO Series 2006 - Interest 0 0 0 0 0 0 101 - 555628 Bond -CO 2007 - Principal 122,800 0 0 0 0 0 101- 555628.Bond -CO 2007 - Interest 4,924 0 0 0 0 0 101 - 555629 Bond -GO 2007 Principal 265,000 280,000 290,000 290,000 290,000 300,000 101- 555629.Bond -GO 2007 Interest 158,920 147,691 136,345 71,123 136,345 124,339 101 - 555630 Bond -GO SR2008 Principal 440,000 460,000 475,000 475,000 475,000 0 101- 555630.Bond -GO SR2008 Interest 296,947 278,362 259,055 210,488 9,809 0 101 - 555631 Bond -GO SR2009 Principal 540,000 550,000 550,000 550,000 550,000 210,000 101- 555631.Bond -GO SR2009 Interest 282,675 266,325 249,138 129,038 249,138 236,525 101- 555633 Bond -GO SR2011 Principal 225,000 235,000 240,000 240,000 240,000 250,000 101- 555633.Bond -GO SR2011 Interest 341,663 334,763 327,038 165,619 327,038 318,463 101 - 555634 Bond -GO 2011A Refund - Principa 605,000 620,000 635,000 635,000 635,000 485,000 101- 555634.Bond -GO 2011A Refund - Interest 116,596 101,962 87,783 47,590 87,783 74,735 101- 555635 Bond -GO 2012 - Principal 310,000 320,000 335,000 335,000 335,000 345,000 101- 555635.Bond -GO 2012 - Interest 194,721 181,755 168,095 87,398 168,095 157,945 101 - 555636 Tax Note - SR2013 - Principal 170,000 170,000 170,000 170,000 170,000 0 101- 555636.Tax Note - SR2013 - Interest 5,950 3,995 1,445 1,445 1,445 0 101- 555637 Tax Note - SR2013A - Principa 160,000 160,000 165,000 165,000 165,000 0 101- 555637.Tax Note - SR2013A - Interest 5,265 3,185 1,073 1,072 1,073 0 101 - 555638 Bond -GO 2014 Refund - Principal 100,000 100,000 100,000 100,000 100,000 100,000 101- 555638.Bond -GO 2014 Refund - Interest 294,275 292,275 289,775 145,638 289,775 286,775 101 - 555639 Tax Note - SR2015 - Principal 35,000 35,000 35,000 0 35,000 35,000 101- 555639.Tax Note - SR2015 - Interest 3,756 3,139 2,538 1,263 2,538 1,925 101 - 555640 Bond -Ref 2015 Bond - Principal 80,000 450,000 490,000 490,000 490,000 150,000 101- 555640.Bond -GO Ref 2015- Interest 80,369 102,125 92,725 48,813 92,725 9,317 101 - 555641 Tax Note - SR2015A- Principal 125,000 145,000 145,000 0 145,000 660,000 101- 555641.Tax Note - SR2015A - Interest 10,996 13,751 11,550 5,732 11,550 81,225 101 - 555642 Bond -GO SR2016- Principal 0 405,000 205,000 205,000 205,000 215,000 101- 555642.Bond -GO SR2016- Interest 0 175,756 167,607 85,853 167,607 159,206 101 - 555643 Bond - Taxable CO SR2016- Princi 0 55,000 55,000 55,000 55,000 175,000 101- 555643.Bond- Taxable CO SR2016- Intere 0 48,888 47,238 24,031 47,238 62,669 101 - 555644 Bond- NonTax CO SR2016- Princip 0 170,000 165,000 165,000 165,000 55,000 101- 555644.Bond- NonTax CO SR2016- Interes 0 76,169 69,469 36,384 69,469 45,588 101 - 555645 Bond -CO SR2017- Principal 0 0 245,000 245,000 245,000 280,000 101- 555645.Bond -CO SR2017 - Interest 0 0 178,689 107,076 178,689 139,025 101 - 555646 Bond -GO SR2017 - Principal 0 0 135,000 135,000 135,000 150,000 101- 555646.Bond -GO SR2017 - Interest 0 0 143,944 85,707 143,944 114,225 101 - 555647 Bond -GO 2018 Refund- Principa 0 0 0 0 0 550,000 182 of 282 8-08-2018 10.15 um 505-TAX z&S GENERAL GOVERNMENT EXPENDITURES czr, 0 ocuE RzZ e^oo.xxxnxx PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, cozo (---------- 2017-2018 ----------)(----- 2018-2019 ------> 2015-2016 2016-2017 onamEmr ,-T-o PRmamorEo ozzr uom,m. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101-555647.o""u-eO omo nef""u - z=t°r°° o u n o 73'5e7 122'112 101-555800 a°"u Premium ( 83,656) o o o o o zoz-asspou Debt Service 0 0 0 0 0 424,951 TOTAL Debt Service s'ooz.oxo o'sz,'zoo 6'991.982 5'815'6*3 o'uzo'aoa 6.6*8'723 Other Financing Sources 101-556300 Payment r" Refund Debt _4,215^482 0 0 0 0 0 TOTAL Other mi"""ci"« o""="°" *'215.482 o o o o o zozuz mom DEPARTMENTAL o.00z'uoo 6.520'116 6.994.532 5'817'793 6'820'053 6,653,723 TOTAL GENERAL GOVERNMENT o'smz.nuc 6'520'11e 6'994.532 s.uz,',ya 6.820'053 o'ea'ru, TOTAL oxPomnrzooEa o.smz'xnc 6'520'116 6.994.532 5'817.793 6'820'053 o.oua',oa 183 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 184 of 282 FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City's water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the "retail" water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City's "wholesaler" for water production and transport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues Franchises Permits Fees Fund Transfers Miscellaneous Total Expenses Business Office W &S Administration Projects Total $232,754 49,564 21,617,933 136,920 6,606,455 $28,643,624 $248,160 0 23,027,219 141,510 294,615 $23,711,504 $263,517 0 24,439,057 141,000 $347,111 $25,190,686 $690,817 $812,311 $936,110 19,763,436 21,142,458 23,499,078 0 874,804 0 $20,454,252 $22,829,572 $24,435,188 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2018 -19 are expected to increase 6.2% from the FY 2017 -18 year end estimate. Expenses: The FY 2018 -19 Budget increases 7.0% from the FY 2017 -18 year end estimates to include additional bond payments for infrastructure improvements, a higher contribution to SSLGC for the new water line construction, and higher sewer treatment costs. 185 of 282 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Revenues Franchises Permits Fees Fund Transfers Miscellaneous Total Expenses Business Office W &S Administration Projects Total $232,754 49,564 21,617,933 136,920 6,606,455 $28,643,624 $248,160 0 23,027,219 141,510 294,615 $23,711,504 $263,517 0 24,439,057 141,000 $347,111 $25,190,686 $690,817 $812,311 $936,110 19,763,436 21,142,458 23,499,078 0 874,804 0 $20,454,252 $22,829,572 $24,435,188 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2018 -19 are expected to increase 6.2% from the FY 2017 -18 year end estimate. Expenses: The FY 2018 -19 Budget increases 7.0% from the FY 2017 -18 year end estimates to include additional bond payments for infrastructure improvements, a higher contribution to SSLGC for the new water line construction, and higher sewer treatment costs. 185 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)OXXX PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY 0 0 874,804 400,959 874,804 0 Franchises 231,045 232,754 238,260 212,931 248,160 263,517 Permits 142,026 49,564 0 0 0 0 Fees 19,167,625 21,617,933 22,013,250 16,710,402 23,027,219 24,439,057 Fund Transfers 303,056 136,920 194,546 106,133 141,510 141,000 Miscellaneous 3,026,108 6,606,455 206,614 223,061 294,615 347,111 TOTAL REVENUES 22,869,860 28,643,624 22,652,670 17,252,526 23,711,504 25,190,686 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 500,000 0 0 0 0 0 BUSINESS OFFICE 724,208 690,817 782,328 618,499 812,311 936,110 TOTAL GENERAL GOVERNMENT 1,224,208 690,817 782,328 618,499 812,311 936,110 PUBLIC WORKS W & S ADMINISTRATION 18,950,229 19,763,436 21,510,342 13,888,246 21,142,458 23,499,078 TOTAL PUBLIC WORKS 18,950,229 19,763,436 21,510,342 13,888,246 21,142,458 23,499,078 PROJECTS 0 0 874,804 400,959 874,804 0 SEWER PROJECTS 0 0 360,000 0 0 0 TOTAL MISC & PROJECTS 0 0 1,234,804 400,959 874,804 0 TOTAL EXPENDITURES 20,174,437 20,454,252 23,527,474 14,907,704 22,829,572 24,435,188 REVENUE OVER/(UNDER) EXPENDITURES 2,695,423 8,189,372 874,804) 2,344,822 881,931 755,498 186 of 282 8 -08 -2018 10:15 AM C I T Y O F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JUNE 30TH, 2018 REVENUES (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000 - 421490 Cell Tower Leasing 231,045 232,754 238,260 212,931 248,160 263,517 TOTAL Franchises 231,045 232,754 238,260 212,931 248,160 263,517 Permits 000 - 432400 Development Permit 142,026 49,564 0 0 0 0 TOTAL Permits 142,026 49,564 0 0 0 0 Fees 000 - 455200 Garbage Collection Fee 4,433,299 4,617,936 4,850,000 3,652,856 5,115,649 5,217,962 000 - 455600 Fire Line Fees 27,025 29,540 31,000 29,015 29,015 31,000 000 - 455700 Recycle Fee Revenue 286,556 295,773 309,750 227,886 306,350 315,500 000 - 455800 W &S Line Constructn Reimbur 34,457 35,302 20,000 28,380 40,000 20,000 000 - 457100 Sale of Water 8,543,050 9,741,286 9,825,000 7,387,177 10,271,113 10,790,831 000 - 457110 Edwards Water Lease 81,975 125,531 125,000 28,172 54,872 40,000 000 - 457120 Water Transfer Charge -Selma 59,050 24,641 50,000 6,233 35,000 6,233 000 - 457130 Water Transfer Charge -UC 203 0 0 0 0 0 000 - 457140 Water Transfer Charge - Convers 13,528 0 0 0 0 0 000 - 457200 Sale of Meters 71,157 111,839 80,000 115,295 135,000 160,000 000 - 457400 Sewer Charges 5,394,427 6,385,094 6,500,000 5,035,623 6,766,099 7,578,031 000 - 457500 Water Penalties 220,198 248,540 220,000 197,565 271,620 277,000 000 - 459200 NSF Check Fee- Water &Sewer 2,700 2,450 2,500 2,200 2,500 2,500 TOTAL Fees 19,167,625 21,617,933 22,013,250 16,710,402 23,027,219 24,439,057 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 53,036 0 0 0 000 - 486100 Transfer In 33,784 0 0 0 0 0 000 - 486204 Interfnd Chrg- Drainage Billin 129,960 136,920 141,510 106,133 141,510 141,000 000 - 486411 Transfer In- Capital Recovery 139,312 0 0 0 0 0 TOTAL Fund Transfers 303,056 136,920 194,546 106,133 141,510 141,000 Miscellaneous 000 - 490000 Misc Charges 663 282,282 500 8,392 10,000 1,000 000 - 491000 Interest Earned 1,013 3,666 1,500 22,381 28,000 25,000 000 - 491200 Investment Income 19,468 58,376 60,000 91,546 120,000 180,000 000 - 495013 Capital Contribution -W &S 2,831,126 6,111,474 0 0 0 0 000 - 496000 Water Construction Reserve Ac 0 0 0 1 1 0 000 - 497000 Misc Income -W &S 54,831 28,284 15,000 2,731 7,000 15,000 000 - 498110 Salary Reimb -SSLGC 115,137 122,373 129,614 98,009 129,614 126,111 000 - 498200 Reimbursmnt -W &S Project 3,870 0 0 1 0 0 TOTAL Miscellaneous 3,026,108 6,606,455 206,614 223,061 294,615 347,111 TOTAL REVENUES 22,869,860 ----- - - - - -- ----------- 28,643,624 ----- - - - - -- ----- -- -- -- 22,652,670 ----- - - - - -- - ---- - -- --- 17,252,526 ----- - - - - -- ----- - - ---- 23,711,504 ----- - - - - -- ----- -- -- -- 25,190,686 ------ - - - - -- ------ - - - - -- ---- -- - - - - -- ------ - - -- -- 187 of 282 8 -08 -2018 10:15 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XX)G(XX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Fund Charges /Transfers 101 - 548406 Transfer To Public Improvemen 500,000 0 0 0 0 0 TOTAL Fund Charges /Transfers 500,000 0 0 0 0 0 TOTAL NON DEPARTMENTAL 500,000 0 0 0 0 0 188 of 282 DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer's account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services to our customers. • To encourage and educate our customers to use delivery of e-mail statements. • To encourage and educate our customers to pay their utility bill by using the City's automatic draft payments services, online web payments, and e- services through their financial institution. • To read water meters in a safe, reliable, and efficient manner • Provide accurate and expedited utility billing statements 189 of 282 UTILITY BILLING ZyA TZTJ UTILITY BILLING 2016 -17 2017 -18 2018 -19 Billing Manager 1 1 1 -Utility Billing Asst. Manager 1 1 1 -Utility Billing Clerk II 2 2 2 -Utility Billing Clerk 1 2 2 2 -Utility Clerk* 0 0 1 -Floating Meter Tech 1 2 2 2 Meter Tech II 1 1 1 TOTAL POSITIONS 10 10 11 *Split with Inspections 190 of 282 UTILITY BILLING Personnel Services 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel Services $415,998 $437,109 $499,900 Supplies 1,680 3,800 3,800 Human Services 203 0 0 City Support Services 28 0 6,000 Utility Services 752 1,010 10,020 Operations Support 125,802 160,000 158,500 Staff Support 3,040 6,195 6,250 Professional Services 137,194 192,500 243,000 Maintenance Services 6,120 8,040 8,040 Operating Equipment 0 3,657 600 Total $690,817 $812,311 $936,110 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget increases 15.2% from the FY 2017 -18 year end estimate with the addition of a Floating Clerk, split with Inspections, and higher expected credit card fees. 191 of 282 8 -08 -2018 10:15 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)O(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET BUSINESS OFFICE --- -- ---- - - - - -- --------------- Personnel Services 176 - 511110 Regular 305,265 269,610 320,416 227,304 286,984 330,487 176- 511120 Overtime 2,850 9,665 3,200 5,698 10,000 3,200 176 - 511180 LTD 943 807 1,013 707 861 1,017 176 - 511210 Longevity 8,772 9,665 5,801 4,726 4,726 6,754 176- 511230 Certification Allowance 0 115 0 0 0 300 176- 511310 FICA - Employer 23,817 21,736 25,682 17,703 21,954 25,891 176 - 511350 TMRS- Employer 63,611 46,412 53,765 38,153 43,048 54,675 176 - 511410 Health - Employer 53,926 56,042 67,696 50,436 68,075 75,916 176 - 511500 Workers' Compensation 2,126 1,945 2,465 1,461 1,461 1,660 TOTAL Personnel Services 461,311 415,998 480,038 346,189 437,109 499,900 Supplies 176 - 521000 Operating Supplies 1,559 717 1,700 553 1,700 1,700 176- 521100 Office Supplies 2,177 963 2,100 948 2,100 2,100 TOTAL Supplies 3,736 1,680 3,800 1,501 3,800 3,800 Human Services 176 - 531100 Pre - employment Check 201 203 400 0 0 0 TOTAL Human Services 201 203 400 0 0 0 City Support Services 176 - 532355 Software Maintenance 0 28 0 0 0 0 176 - 532900 Contingencies 0 0 2,273 0 0 6,000 TOTAL City Support Services 0 28 2,273 0 0 6,000 Utility Services 176 - 533310 Telephone /Cell Phone 606 752 900 751 1,010 1,020 176 - 533500 Vehicle Fuel 0 0 0 0 0 9,000 TOTAL Utility Services 606 752 900 751 1,010 10,020 Operations Support 176 - 534000 Postage 82,266 73,088 93,000 59,321 80,000 93,000 176- 534200 Printing & Binding 41,236 43,686 48,000 28,836 56,000 56,000 176- 534300 Equipment Maintenance - Copie 8,534 9,028 9,000 6,771 9,000 9,500 176 - 534800 Temporary Empl. Services 0 0 6,300 12,754 15,000 0 TOTAL Operations Support 132,036 125,802 156,300 107,682 160,000 158,500 Staff Support 176 - 535100 Uniforms 1,651 2,058 2,920 1,813 2,920 2,200 176 - 535200 Awards 200 0 200 30 100 200 176- 535300 Memberships 15 0 100 30 50 100 176- 535500 Training /Travel 2,083 982 3,500 225 3,000 3,500 176 - 535510 Meeting Expenses 250 0 250 86 125 250 TOTAL Staff Support 4,199 3,040 6,970 2,184 6,195 6,250 192 of 282 8 -08 -2018 10:15 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XXXXXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 176 - 541800 Credit Card Fees 114,080 137,194 120,000 150,178 190,000 240,000 176 - 541810 Credit Cards Fees - AMEX 0 0 0 1,498 2,500 3,000 TOTAL Professional Services 114,080 137,194 120,000 151,675 192,500 243,000 Maintenance Services 176 - 551800 Other Maintenance Agreements 8,040 6,120 8,040 4,860 8,040 8,040 TOTAL Maintenance Services 8,040 6,120 8,040 4,860 8,040 8,040 Operating Equipment 176 - 571000 Furniture & Fixtures 0 0 3,607 3,147 3,657 600 176 - 571400 Communication Equip LESS $500 0 0 0 510 0 0 TOTAL Operating Equipment 0 0 3,607 3,657 3,657 600 Capital Outlay TOTAL BUSINESS OFFICE 724,208 690,817 782,328 618,499 812,311 936,110 TOTAL GENERAL GOVERNMENT 1,224,208 690,817 782,328 193 of 282 618,499 812,311 936,110 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 194 of 282 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER Provide water and wastewater services to all citizens. Conduct maintenance, repair, and expansion of water and wastewater services. Provide excellent customer service. Assist other departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Review plat and subdivision plans. Review water and wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability and Certificate of Convenience and Necessity. Meet with developers and utility providers. Conduct department training, education, and planning. GOALS AND OBJECTIVES • Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. • Maintain a sound water and sewer system. • Ensure an adequate future water supply. • Encourage staff to be active in making decision to strengthen our ability to respond promptly to daily events. • Emphasize safety to our employees to reduce preventable accidents. • Promote water conservation, delivery of quality services, and providing accurate and timely responses to customer requests. 195 of 282 WATER AND SEWER ADMINISTRATION [01 i IF WATER & SEWER ADMINISTRATION 2016 -17 2017 -18 2018 -19 Director 1 1 1 Assistant Director Water/Wastewater Manager) 1 1 1 Senior Administrative Assistant 1 1 1 Clerk/Dispatcher 1 1 1 Schertz -Se uin Local Government Corp Gen Mgr 1 1 1 Water & Sewer Supervisor (Superintendent) 1 1 1 Water & Sewer Foreman 1 1 1 Serviceman 111 1 1 1 Serviceman II 4 5 5 Serviceman 1 8 101 10 TOTAL POSITIONS 1 20 23 23 196 of 282 WATER AND SEWER ADMINISTRATION Water Accounts 2016 -17 2017 -18 2018 -19 Workload/Output Actual Estimate Budget Water Accounts 15,647 16,650 17,000 Miles of Water Main 221 225 228 Miles of Sewer Main 110 112 113 Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 44.7 20 469 5,800 5,900 . 4,950 5,050 2016 -17 2017 -18 2018 -19 Efficient Actual Estimate Budget Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 44.7 20 469 5,800 5,900 . 4,950 5,050 New Meter Installed 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate I Bud et New Meter Installed 393 350 350 New Service Taps 5 8 10 Water Service Calls 784 785 785 Water Main Break, Service Repair Calls 783 783 783 Sewer Backup and Repair Calls 498 500 502 197 of 282 WATER AND SEWER ADMINISTRATION Personnel Services 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Personnel Services $1,107,431 $1,149,998 $1,432,723 Supplies 196,683 217,100 187,500 Human Services 539 0 700 City Support Services 64,704 61,255 230,500 Utility Services 3,237,942 3,521,829 3,526,800 Operations Support 8,228 6,850 11,300 Staff Support 22,364 28,250 35,000 City Assistance 1,638 750 1,500 Professional Services 358,883 367,600 343,500 Fund Charges /Transfers 6,421,344 5,092,110 6,187,102 Maintenance Services 7,922,689 8,502,990 9,149,708 Other Costs 36,605 36,615 40,000 Debt Service 357,795 1,626,779 1,904,425 Rental /Leasing 23,502 123,500 124,50 Operating Equipment 3,090 8,954 9,000 Capital Outlay 0 397,878 315,000 Total $19,763,436 $21,142,458 $23,499,078 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2018 -19 Budget will increase 11.1% from the FY 2017 -18 year end estimate. Maintenance Services are expected to increase $600,000 due to higher sewer treatment costs. The new 2018 bond issuance will fund the replacement and installation of a new water meter system, loop lines for continuous service, and the relocation of utilities on FM1103 to make room for the road expansion which results in higher debt payments. Expected contributions to Schertz Seguin Local Government Corporation will increase to begin construction on a new water supply line into Schertz and ensure the water supply for the City. 198 of 282 8 -08 -2018 10:15 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES W & S ADMINISTRATION C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 575 - 511110 Regular 778,881 735,381 918,399 594,963 739,980 953,832 575 - 511120 Overtime 29,146 36,102 17,945 23,508 32,000 17,945 575 - 511180 LTD 2,464 2,004 2,881 1,936 2,220 2,957 575 - 511210 Longevity 24,523 19,192 19,865 20,339 20,339 21,337 575 - 511230 Certification Allowance 14,754 12,590 13,201 10,363 13,201 13,201 575 - 511240 Vehicle /phone Allowance 35 0 0 0 0 0 575 - 511310 FICA - Employer 60,328 54,091 74,916 46,575 56,608 76,904 575 - 511350 TMRS- Employer 170,831 120,806 156,834 104,453 137,500 162,403 575 - 511410 Health- Employer 114,831 117,531 164,162 103,467 139,938 174,605 575 - 511500 Workers' Compensation 10,494 9,734 13,853 8,212 8,212 9,539 TOTAL Personnel Services 1,206,287 1,107,431 1,382,056 913,817 1,149,998 1,432,723 Supplies 575 - 521000 Operating Supplies 7,835 8,781 9,000 7,438 9,000 9,000 575 - 521100 Office Supplies 1,482 853 1,500 759 1,500 1,500 575 - 521200 Medical /Chem Supplies 2,001 1,461 1,500 552 1,500 1,500 575 - 521400 Plumbing Supplies 42,643 58,433 50,000 35,501 50,000 50,000 575 - 521405 Water Meters -New 88,917 127,155 155,000 85,429 155,000 125,000 575 - 521600 Equip Maint Supplies 0 0 500 9 100 500 TOTAL Supplies 142,879 196,683 217,500 129,688 217,100 187,500 Human Services 575 - 531100 Pre - employment Check 362 539 600 0 0 700 TOTAL Human Services 362 539 600 0 0 700 City Support Services 575 - 532500 City Insurance - Commercial 44,277 42,626 47,000 45,441 47,000 48,000 575 - 532800 Employee Appreciation Events 2,962 1,343 2,000 1,352 1,820 2,500 575 - 532900 Contingencies 231 20,735 31,500 12,435 12,435 180,000 TOTAL City Support Services 47,470 64,704 80,500 59,228 61,255 230,500 Utility Services 575 - 533100 Gas Utility Service 853 921 2,000 996 1,500 1,500 575 - 533200 Electric Utility Service 270,592 269,159 280,000 171,190 280,000 280,000 575 - 533310 Telephone /Cell Phones 3,031 2,137 3,500 1,986 3,500 3,500 575 - 533320 Telephone /Air Cards 566 286 700 149 700 800 575 - 533400 Water Purchase 2,904,693 2,918,214 3,192,129 2,188,126 3,192,129 3,200,000 575 - 533410 Water Utility Service 8,042 9,699 9,000 6,971 9,000 10,000 575 - 533500 Vehicle Fuel 34,165 37,526 35,000 27,221 35,000 31,000 TOTAL Utility Services 3,221,941 3,237,942 3,522,329 2,396,639 3,521,829 3,526,800 199 of 282 8 -08 -2018 10:15 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XXX/XXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 186 575 - 534000 Postage 0 575 - 534100 Advertising 595 575 - 534200 Printing & Binding 818 575 - 534300 Equipment Maintenance - Copie 5,796 TOTAL Operations Support 7,209 Staff Support 5,500 575 - 535100 Uniforms 9,630 575 - 535200 Awards 222 575 - 535300 Memberships 5,528 575 - 535400 Publications 3,729 575 - 535500 Training /Travel 6,718 575 - 535510 Meeting Expenses 1,800 575 - 535600 Professional Certification 608 TOTAL Staff Support 28,234 City Assistance 0 575 - 537100 Medical Services 1,598 TOTAL City Assistance 1,598 Professional Services 145 600 186 250 300 2,881 5,000 416 1,000 5,000 0 500 38 100 500 5,202 5,500 3,902 5,500 5,500 8,228 11,600 4,542 6,850 11,300 8,228 10,500 5,914 10,500 12,000 0 500 0 0 0 5,375 6,000 5,058 6,000 6,000 0 0 0 0 0 6,696 10,000 7,912 10,000 15,000 1,817 2,000 810 1,500 2,000 249 250 222 250 0 22,364 29,250 19,915 28,250 35,000 1,638 1,500 ill 750 1,500 1,638 1,500 ill 750 1,500 575 - 541200 Legal Svcs 51,102 220,694 150,000 105,892 150,000 200,000 575 - 541300 Other Consl /Prof Services 23,823 37,652 121,000 29,625 121,000 40,000 575 - 541305 Cell Tower Management Fees 70,717 73,426 72,000 63,372 72,000 78,500 575 - 541310 Contractual Services 24,666 2,880 0 0 0 0 575 - 541400 Auditor /Accounting Service 21,390 23,430 24,000 24,000 24,000 24,000 575 - 541500 Paying Agent 800 800 1,000 400 600 1,000 TOTAL Professional Services 192,498 358,883 368,000 223,289 367,600 343,500 Fund Charges /Transfers 575 - 548040 Contribution To CVLGC 750,000 300,000 300,000 300,000 300,000 500,000 575 - 548050 Contribution to SSLG 1,410,309 2,242,314 2,903,955 2,510,709 2,903,955 3,786,424 575 - 548060 Contribution to CCMA 411,550 413,650 410,125 130,325 410,125 412,250 575 - 548106 Transfer Out- Special Events 1,331 2,494 4,000 0 4,000 4,000 575 - 548204 Transfer Out - Drainage 202,033 0 0 0 0 0 575 - 548600 Inter -fund Charges -Admin 1,152,350 1,186,812 1,344,140 1,008,105 1,344,140 1,344,140 575 - 548610 Interfund Charge -Fleet 83,565 148,276 129,890 97,417 129,890 140,288 575 - 548700 Bad Debt Expense 26,255 0 0 0 0 0 575 - 548800 Depreciation Expense 2,063,559 2,116,417 0 0 0 0 575 - 548900 Amortization Expense 11,381 11,381 0 0 0 0 TOTAL Fund Charges /Transfers 6,112,334 6,421,344 5,092,110 4,046,556 5,092,110 6,187,102 200 of 282 8 -08 -2018 10:15 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XXXXXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 0 5,000 6,218 575 - 551100 Building Maintenance 3,661 137 5,000 575 - 551300 Computer Maintenance 27,149 17,754 10,000 575 - 551400 Minor & Other Equip Maint 2,684 1,286 2,500 575 - 551500 Water Maintenance 94,560 77,774 155,000 575 - 551510 Waste Contractor Expense 4,164,287 4,342,077 4,432,250 575 - 551520 Sewer Treatment -CCMA /MUD 3,229,410 3,349,837 3,750,000 575 - 551530 Sewer Maintenance 24,923 117,701 84,000 575 - 551540 I &I Maintenance 0 3,850 150,000 575 - 551600 Street Maintenance Materials 16,080 12,052 20,000 575 - 551720 Low Flow Rebate Program 250 0 250 575 - 551800 Other Maintenance Agreements 240 220 240 TOTAL Maintenance Services 7,563,246 7,922,689 8,609,240 Other Costs 0 0 5,000 6,218 10,000 17,500 25 1,250 2,500 100,822 155,000 155,000 2,878,082 4,432,250 4,565,218 2,292,685 3,750,000 4,150,000 27,380 84,000 84,000 0 50,000 150,000 10,248 20,000 20,000 0 250 250 140 240 240 5,315,602 8,502,990 9,149,708 575 - 554100 State Water Fees -TCEQ 27,260 36,605 37,500 36,615 36,615 40,000 TOTAL Other Costs 27,260 36,605 37,500 36,615 36,615 40,000 Debt Service 575 - 555900 Debt Service 0 0 1,304,500 570,000 1,304,500 1,605,000 575- 555900.Interest Expense 389,333 357,795 322,279 168,634 322,279 299,245 TOTAL Debt Service 389,333 357,795 1,626,779 738,634 1,626,779 1,904,245 Rental /Leasing 575 - 561000 Rental- Building & Land 2,623 2,702 3,500 2,783 3,500 3,500 575 - 561100 Rental - Equipment 0 0 1,000 0 0 1,000 575 - 561200 Lease /Purchase Payments 0 20,800 120,000 0 120,000 120,000 TOTAL Rental /Leasing 2,623 23,502 124,500 2,783 123,500 124,500 Operating Equipment 575 - 571000 Furniture & Fixtures 0 0 6,000 827 6,000 6,000 575 - 571300 Computer & Periphe. < $5000 4,676 515 0 0 0 0 575 - 571500 Minor Equipment 2,278 2,575 3,000 0 2,954 3,000 TOTAL Operating Equipment 6,954 3,090 9,000 827 8,954 9,000 Capital Outlay 575 - 581200 Vehicles & Access. Over $5,00 0 0 397,878 0 397,878 120,000 575 - 581800 Equipment Over $5,000 0 0 0 0 0 195,000 TOTAL Capital Outlay 0 0 397,878 0 397,878 315,000 201 of 282 8-08-2018 10:15 AM 202-WATER & SEWER PUBLIC WORKS EXPENDITURES Aviation Heights C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)9(XX ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TOTAL W & S ADMINISTRATION 18,950,229 19,763,436 21,510,342 13,888,246 21,142,458 23,499,078 TOTAL PUBLIC WORKS 18,950,229 19,763,436 21,510,342 13,888,246 21,142,458 23,499,078 202 of 282 8 -08 -2018 10:15 AM 202 -WATER & SEWER MISC & PROJECTS EXPENDITURES 2015 -2016 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------- - - - - -- 2017 -2018 --------------- 2016 -2017 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PROJECTED YEAR END PAGE: XX)D(XX -------- 2018 -2019 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET PROJECTS Operations Support 900 - 534100 ADVERTISING 0 0 965 964 965 0 TOTAL Operations Support 0 0 965 964 965 0 Professional Services 900 - 541100 ENGINEERING 0 0 53,802 8,458 53,802 0 TOTAL Professional Services 0 0 53,802 8,458 53,802 0 Fund Charges /Transfers Maintenance Services 900 - 551900 CONSTRUCTION 0 0 740,037 391,537 740,037 0 900 - 551910 Construction - Contingencies 0 0 80,000 0 80,000 0 TOTAL Maintenance Services 0 0 820,037 391,537 820,037 0 TOTAL PROJECTS 0 0 874,804 400,959 874,804 0 203 of 282 8-08-2018 10:15 AM 202-WATER & SEWER MISC & PROJECTS EXPENDITURES C I T Y 0 F S C H E R T Z PAGE: XX=XX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SEWER PROJECTS --- -- -- - - - - --- -------------- Professional Services 902-541305 CCMA-Connection Fees 0 0 360,000 0 0 0 TOTAL Professional Services 0 0 360,000 0 0 0 Fund Charges/Transfers TOTAL SEWER PROJECTS 0 0 360,000 0 0 0 TOTAL MISC & PROJECTS 0 0 1,234,804 400,959 874,804 0 TOTAL EXPENDITURES 20,174,437 20,454,252 23,527,474 14,907,704 22,829,572 24,435,188 204 of 282 FUND: 411 CAPITAL RECOVERY FUND 1t A ' (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Provide citizens with quality projects completed on -time and on- budget. • Design a 3 million gallon ground storage and booster station • State law mandates that the WaterMastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 205 of 282 CAPITAL RECOVERY FUND - WATER •:� 11111 ►1 _ O Revenue Fees $1,433,309 Miscellaneous 38,537 Total $1,471,847 Expenses Non Departmental 1,000 Total $1,000 PROGRAM JUSTIFICATION AND ANALYSIS of 111 Ili •: III' 111 $1,100,000 82,000 $1,182,000 256,000 $256,000 Projects for FY 2018 -19 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett. 206 of 282 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Revenue Fees $1,433,309 Miscellaneous 38,537 Total $1,471,847 Expenses Non Departmental 1,000 Total $1,000 PROGRAM JUSTIFICATION AND ANALYSIS of 111 Ili •: III' 111 $1,100,000 82,000 $1,182,000 256,000 $256,000 Projects for FY 2018 -19 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett. 206 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)OXXX PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 952,083 1,433,309 1,100,000 1,232,491 1,600,000 1,100,000 Miscellaneous 24,967 38,537 40,200 68,071 81,000 82,000 TOTAL REVENUES 977,050 1,471,847 1,140,200 1,300,562 1,681,000 1,182,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 1,000 1,000 256,000 1,000 1,000 256,000 TOTAL GENERAL GOVERNMENT 1,000 1,000 256,000 1,000 1,000 256,000 MISC & PROJECTS PROJECTS 3,416,095 0 0 0 0 0 TOTAL MISC & PROJECTS 3,416,095 0 0 0 0 0 TOTAL EXPENDITURES 3,417,095 1,000 256,000 1,000 1,000 256,000 REVENUE OVER/(UNDER) EXPENDITURES 2,440,044) 1,470,847 884,200 1,299,562 1,680,000 926,000 207 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2018 REVENUES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000-455900 Cap Rcvry-Water 952,083 1,433,309 1,100,000 1,232,491 1,600,000 1,100,000 TOTAL Fees 952,083 1,433,309 1,100,000 1,232,491 1,600,000 1,100,000 Fund Transfers Miscellaneous 000-491000 Interest Earned 502 863 200 4,639 5,500 7,000 000-491200 Investment Income 24,466 37,675 40,000 63,432 75,500 75,000 TOTAL Miscellaneous 24,967 38,537 40,200 68,071 81,000 82,000 TOTAL REVENUES 977,050 1,471,847 1,140,200 1,300,562 1,681,000 1,182,000 208 of 282 8-08-2018 10:15 AM 411-CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Supplies Utility Services Operations Support Professional Services 101-541200 Legal Svcs-Water 0 101-541300 Professional Services-Cap Pla 0 101-541400 Auditor/Accounting Service 1,000 TOTAL Professional Services 1,000 Fund Charges/Transfers Debt Service Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 1,000 TOTAL GENERAL GOVERNMENT 0 5,000 0 0 5,000 0 250,000 0 0 250,000 1,000 1,000 1,000 1,000 1,000 1,000 256,000 1,000 1,000 256,000 1,000 256,000 1,000 1,000 256,000 1,000 1,000 256,000 209 of 282 1,000 1,000 256,000 8 -08 -2018 10:15 AM 411 - CAPITAL RECOVERY - WATER MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: XX)0(XX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Personnel Services City Support Services Utility Services Operations Support Professional Services Fund Charges /Transfers 900 - 548406 Transfer Out - Public Imprvment 3,416,595 TOTAL Fund Charges /Transfers 3,416,595 Rental /Leasing Capital Outlay 900 - 581010 LAND /ROW TOTAL Capital Outlay TOTAL PROJECTS ( 500) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,416,095 ( 500) 0 0 0 0 0 ( 500) 0 0 0 0 0 3,416,095 0 0 0 0 0 210 of 282 8 -08 -2018 10:15 AM C I T Y O F S C H E R T Z PAGE: XX)G(XX PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2018 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2017 -2018 --------------- -------- 2018 -2019 -- - - - - -) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SCHAEFER RD WATER IMPR ---------------------- ---------------------- Professional Services Fund Charges /Transfers Maintenance Services TOTAL MISC & PROJECTS 3,416,095 0 0 0 0 0 TOTAL EXPENDITURES 3,417,095 ----- - - - - -- ----------- 1,000 256,000 ----- - - - - -- ----- - - - - -- ----- ----- - - - - -- -- -- - - - - - -- ----- 1,000 - - - - -- - - - - -- 1,000 256,000 ----- - - - - -- ------ - - - - -- ------ - - - - -- --- -- - - - - -- - -- -- - - - - --- --- --- - -- --- 211 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 212 of 282 FUND: 421 CAPITAL RECOVERY FUND SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. Wastewater Capital Recovery was moved to its own fund in FY 2013 -14 GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water/Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift- station will be needed to accomplish this project. • Initiate and institute a study to implement reuse water throughout the City. • Provide citizens with quality projects completed on -time and on- budget. 213 of 282 CAPITAL RECOVERY FUND - SEWER COT Budget 2016 -17 2017 -18 2018 -19 Actual Estimate Budget Revenue Fees $744,574 $902,000 $600,000 Miscellaneous 36,518 64,750 44,000 Total $781,092 $966,750 $644,000 Expenses Non Departmental 5,356 493,348 260,500 Total PROGRAM JUSTIFICATION AND ANALYSIS Projects for FY 2018 -19 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. 214 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)§XXX PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 508,337 744,574 550,000 676,193 902,000 600,000 0 0 359,700 0 0 0 31,239 36,518 40,150 54,515 64,750 44,000 539,576 781,092 949,850 730,708 966,750 644,000 144,652 5,356 823,348 4,268 493,348 260,500 144,652 5,356 823,348 4,268 493,348 260,500 144,652 5,356 823,348 4,268 493,348 260,500 394,924 775,736 126,502 726,440 473,402 383,500 215 of 282 8 -08 -2018 10:15 AM C I T Y O F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2018 REVENUES (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455910 Cap Rcvey -Waste Water 466,937 717,574 550,000 658,193 875,000 600,000 000 - 455913 Cap Rcvey -North Sewer Treat 41,400 27,000 0 18,000 27,000 0 TOTAL Fees 508,337 744,574 550,000 676,193 902,000 600,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 359,700 0 0 0 TOTAL Fund Transfers 0 0 359,700 0 0 0 Miscellaneous 000 - 491000 Interest Earned 341 730 150 3,536 4,250 4,000 000 - 491200 Investment Income 45,368 63,424 40,000 72,248 86,000 40,000 000 - 491800 Gain /Loss Capital One Sewer ( 35,245) ( 13,176) 0 ( 11,135) ( 13,500) 0 000 - 491900 Unrealize Gain /Loss -Captl One 20,775 ( 14,460) 0 ( 10,133) ( 12,000) 0 TOTAL Miscellaneous 31,239 36,518 40,150 54,515 64,750 44,000 TOTAL REVENUES ----- ----------- 539,576 - - - - -- 781,092 ----- - - - - -- ----- -- --- - - - --- ----- 949,850 - - - - -- - - - - -- 730,708 ----- - - - - -- ----- --- -- - - - - -- - 966,750 - - - - -- ------ ---- - -- - -- - ----- 644,000 - - - - -- ------ - - - - -- - - - --- ------ - -- --- 216 of 282 8 -08 -2018 10:15 AM 421 - CAPITAL RECOVERY - SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Supplies Operations Support Professional Services 101- 541200 Legal Services -Sewer 0 0 80,000 0 0 5,000 101 - 541300 Professional Services -Cap Pla 0 0 250,000 0 0 250,000 101 - 541400 Auditor /Accounting Service 1,000 1,000 1,000 1,000 1,000 1,000 101 - 541650 Investment Mgt Fee -Sewer 4,340 4,356 4,500 3,268 4,500 4,500 TOTAL Professional Services 5,340 5,356 335,500 4,268 5,500 260,500 Fund Charges /Transfers 101 - 548000 Transfer Out 0 0 487,848 0 487,848 0 101 - 548202 Transfer Out -Water & Sewer 139,312 0 0 0 0 0 TOTAL Fund Charges /Transfers 139,312 0 487,848 0 487,848 0 Maintenance Services TOTAL NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT 144,652 5,356 144,652 5,356 823,348 4,268 823,348 4,268 217 of 282 493,348 260,500 493,348 260,500 8-08-2018 10:15 AM 421-CAPITAL RECOVERY - SEWER MISC & PROJECTS EXPENDITURES SEWER PROJECTS --- -- -- - - - - --- -------------- City Support Services Operations Support Professional Services C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)O(XX ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental/Leasing TOTAL EXPENDITURES 144,652 5,356 823,348 4,268 493,348 260,500 218 of 282 DEPARTMENT DESCRIPTION The Public Works Drainage Department is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of -ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to "users ". A "user" is any citizen or business that owns impervious surfaces, any man made structure, such as buildings, parking lots, or driveways. GOALS AND OBJECTIVES • Protect lives and property. Improve quality of the storm water system by adding a Storm Water Manager to implement & manage Phase II Storm Water Program to keep in compliance with local, state and federal regulations. Ensure compliance with program requirements associated with the National Pollutant Discharge Elimination System permit. • Institute best management practices in the maintenance of our natural creek ways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support. • Review storm water infrastructure plans • Maintain storm water data collection. • Continue to evaluate, consider, and pursue all available resources for improving management of the local storm water infrastructure. • Provide Storm water pollution and floodplain awareness to the community and city personnel. 219 of 282 PUBLIC WORKS DRAINAGE [Q Ztey 1-1 z I I F, f-A Vt I I*] z v -Al we] I 10-A -f H DRAINAGE 2016-17 2017-18 2018-19 Stormwater Manager 1 0 0 Drainage Foreman 1 1 1 Drainage Worker 11 2 2 2 Drainage Worker 1 3 5 5 TOTAL POSITIONS 1 61 81 PERFORMANCE INDICATORS Acres of Alleys Mowed Acres of Rights-of-Way (ROW) Mowed Acres of Drainage Ditches Mowed 5.15 2016-17 2017-18 2018-19 I i Workload/Output Actual Estimate Budget Acres of Alleys Mowed Acres of Rights-of-Way (ROW) Mowed Acres of Drainage Ditches Mowed 5.15 5.15 5.15 118.07 118.07 118.07 157.75 157.75 157.75 ------ -- --- -- -- ---- 2016 -17 � 201718 Efficiency Estimate -- — ------------------------------------------------------------------------------------------ — - — - - - ------- - ------- Budget] Monthly Operating Expenditures 93,564 102,920 113,212 ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 220 of 282 2,900 3,200 3,300 600 700 800 1,350 1,450 1,550 2016-17 � 2017-18 2018-19 � Effectiveness Actual Estimate Budget ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 220 of 282 2,900 3,200 3,300 600 700 800 1,350 1,450 1,550 PUBLIC WORKS DRAINAGE Revenue Permits $2,960 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Revenue Permits $2,960 $3,800 $3,000 Fees 1,146,946 1,131,305 1,208,500 Miscellaneous 16,663 193,780 26,800 Total $1,166,568 $1,328,885 $1,238,300 Expenses Personnel $293,187 $328,485 $400,584 Supplies 3,723 5,200 5,700 City Support Services 4,576 7,100 1,000 Utility Services 16,299 13,200 13,200 Operations Support 0 0 1,000 Staff Support 6,004 6,300 10,000 City Assistance 287 200 500 Professional Services 46,733 29,000 41,500 Fund Charges /Transfers 556,071 487,295 532,162 Maintenance Services 13,721 1,090 30,000 Other Costs 100 200 200 Debt Services 119,795 123,206 121,213 Rental /Leasing 0 0 5,500 Operating Equipment 5,739 7,000 0 Projects 0 1,713,153 0 Total $1,066,235 $2,721,429 $1,162,559 Revenue: The FY 2018 -19 revenue from drainage fees is expected to increase 6.8% with new commercial and residential development occurring in the City. Overall revenue will decrease 6.8% from the prior year which saw a one time contribution from Cibolo for the bridge reconstruction. Expenses: The FY 2018 -19 Budget will increase 15.3% from the FY 2017 -18 year end estimate due to an expected reduction in turnover and additional administrative costs supporting the Engineering Department through the Interfund Charge. Overall expenditures will decrease by $1.6 million since FY 2017 -18 saw a many drainage improvement projects funded during that year, using up all available construction funds. 221 of 282 8 -08 -2018 10:15 AM C I T Y O F S C H E R T Z PAGE: XX)IDOIX PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Permits 2,820 2,960 3,000 2,820 3,800 3,000 Fees 1,123,418 1,146,946 1,179,250 867,846 1,131,305 11208,500 Fund Transfers 202,033 0 1,327,327 0 0 0 Miscellaneous 7,298 16,663 254,350 186,313 193,780 26,800 TOTAL REVENUES 1,335,570 1,166,568 2,763,927 1,056,978 1,328,885 1,238,300 EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE 913,416 1,066,235 1,171,872 659,408 1,008,276 1,162,559 TOTAL PUBLIC WORKS 913,416 1,066,235 1,171,872 659,408 1,008,276 1,162,559 MISC & PROJECTS PROJECTS 0 0 1,721,424 452,851 1,713,153 0 TOTAL MISC & PROJECTS 0 0 1,721,424 452,851 1,713,153 0 TOTAL EXPENDITURES 913,416 1,066,235 2,893,296 1,112,258 2,721,429 1,162,559 REVENUE OVER /(UNDER) EXPENDITURES 422,154 ----- - - - - -- ----------- 100,333 ----- - - - - -- ----------- ( 129,369) ( --- -- -- -- -- ----------- 55,280) ( ----- - - - - -- ----------- 1,392,544) ----- --- --- ------ ----------- ------------ 75,742 -- - - -- ------ - - - - -- ------------ 222 of 282 8 -08 -2018 10:15 AM C I T Y O F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JUNE 30TH, 2018 REVENUES (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Permits 000 - 432400 Floodplain Permit 2,820 2,960 3,000 2,820 3,800 3,000 TOTAL Permits 2,820 2,960 3,000 2,820 3,800 3,000 Fees 000 - 457500 Drainage Penalties 9,289 10,016 10,000 8,682 11,142 10,000 000 - 457600 Drainage Fee 1,114,129 1,136,930 1,169,250 859,164 1,120,163 1,198,500 TOTAL Fees 1,123,418 1,146,946 1,179,250 867,846 1,131,305 1,208,500 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 1,327,327 0 0 0 000 - 486202 Transfer In- Water &Sewer Fund 202,033 0 0 0 0 0 TOTAL Fund Transfers 202,033 0 1,327,327 0 0 0 Miscellaneous 000 - 491000 Interest Earned 82 295 150 1,230 1,524 1,800 000 - 491200 Investment Income 7,216 15,500 12,000 20,831 28,000 25,000 000 - 497000 Misc Income - Drainage 0 867 242,200 164,251 164,256 0 TOTAL Miscellaneous 7,298 16,663 254,350 186,313 193,780 26,800 TOTAL REVENUES 1,335,570 ----- - - - - -- ----------- 1,166,568 ----- - - - - -- -- --- - - - --- 2,763,927 ----- - - - - -- -- -- - - - - - -- 1,056,978 ----- - - - - -- - ---- - - -- -- 1,328,885 ----- - - - - -- ----- - -- - -- 1,238,300 ------ - - - - -- ------ - - - - -- - -- -- - - - - - -- ------ - -- --- 223 of 282 8 -08 -2018 10:15 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES DRAINAGE Personnel Services 579 - 511110 Regular 579 - 511120 Overtime 579 - 511180 LTD 579 - 511210 Longevity 579 - 511230 Certification Allowance 579 - 511310 FICA - Employer 579 - 511350 TMRS- Employer 579 - 511410 Health - Employer 579 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 579 - 521000 Operating Supplies 579 - 521100 Office Supplies 579 - 521200 Medical /Chem Supplies 579 - 521300 Motor Vehicle Supplies 579 - 521600 Equip Maint Supplies TOTAL Supplies Human Services 579 - 531100 Pre - employment Check TOTAL Human Services City Support Services 579 - 532400 Computer Fees & Licenses 579 - 532500 City Insurance - Commercial 579 - 532900 Contingencies TOTAL City Support Services Utility Services 579 - 533310 Telephone /Cell Phones 579 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 579 - 534200 Printing & Binding TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 279,808 172,346 248,504 157,776 201,721 250,415 769 500 1,400 5,226 6,200 5,500 905 733 770 517 605 776 11,767 7,191 8,427 7,801 7,950 8,338 4,997 2,550 4,800 1,846 3,000 4,800 22,150 17,875 20,130 12,581 15,432 20,269 60,613 39,105 42,140 27,786 30,258 42,803 43,353 49,432 60,174 32,706 60,174 64,120 6,182 3,455 5,307 3,146 3,146 3,563 430,544 293,187 391,652 249,384 328,485 400,584 3,869 1,964 3,000 2,713 3,000 3,300 138 185 200 100 200 200 1,168 1,574 2,000 397 2,000 2,000 0 0 0 0 0 200 232 0 0 0 0 0 5,407 3,723 5,200 3,210 5,200 5,700 167 0 0 0 0 0 167 0 0 0 0 0 0 0 1,000 0 0 1,000 2,704 4,166 3,000 5,409 6,000 0 6,663 410 4,180 1,100 1,100 0 9,367 4,576 8,180 6,509 7,100 1,000 1,082 1,072 1,200 772 1,200 1,200 12,805 15,227 12,000 8,050 12,000 12,000 13,887 16,299 13,200 8,822 13,200 13,200 0 0 1,000 0 0 1,000 0 0 1,000 0 0 1,000 224 of 282 8 -08 -2018 10:15 AM 120 C I T Y O F S C H E R T Z 98 200 PAGE: XX)O(XX TOTAL City Assistance 120 PROPOSED BUDGET WORKSHEET 400 98 200 204 - DRAINAGE Professional Services AS OF: JUNE 30TH, 2018 PUBLIC WORKS 579 - 541200 Legal Svcs 0 273 5,000 78 2,500 EXPENDITURES 579 - 541310 Contractual Services (-------- - - - - -- 2017 -2018 --------------- 110,820 -------- 2018 -2019 -- - - - - -) 25,000 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 1,500 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 0 TOTAL Professional Services 43,920 46,733 117,320 8,918 579 - 535100 Uniforms 3,594 3,385 4,000 2,510 4,000 4,800 579 - 535300 Memberships 0 0 400 0 0 0 579 - 535500 Training /Travel 2,641 1,791 2,000 1,769 2,000 4,000 579 - 535510 Meeting Expenses 127 260 300 163 300 600 579 - 535600 Professional Certification 77 569 400 0 0 600 TOTAL Staff Support 6,440 6,004 7,100 4,442 6,300 10,000 Citv Assistance 579 - 537100 Medical Services 120 287 400 98 200 500 TOTAL City Assistance 120 287 400 98 200 500 Professional Services 579 - 541200 Legal Svcs 0 273 5,000 78 2,500 5,000 579 - 541310 Contractual Services 29,420 44,960 110,820 7,340 25,000 35,000 579 - 541400 Auditor /Accounting Service 1,500 1,500 1,500 1,500 1,500 1,500 579 - 541502 Cost of Bond Issuance 13,000 0 0 0 0 0 TOTAL Professional Services 43,920 46,733 117,320 8,918 29,000 41,500 Fund Charges /Transfers 579 - 548106 Transfer Out- Special Events 333 624 1,000 0 1,000 1,000 579 - 548500 Interfund Charges -Admin 54,150 184,425 271,430 203,572 271,430 295,157 579 - 548600 Interfund Charges -Water 129,960 136,920 141,510 106,133 141,510 141,000 579 - 548610 Interfund Charge -Fleet 30,463 105,789 83,355 62,516 73,355 95,005 579 - 548700 Bad Debt Expense 1,217 0 0 0 0 0 579 - 548800 Depreciation Expense 138,698 128,314 0 0 0 0 TOTAL Fund Charges /Transfers 354,821 556,071 497,295 372,221 487,295 532,162 Maintenance Services 579 - 551300 Computer Maintenance ( 404) 0 0 0 0 0 579 - 551610 Drainage Channel Maintenance 25,306 13,721 0 1,090 1,090 30,000 TOTAL Maintenance Services 24,902 13,721 0 1,090 1,090 30,000 Other Costs 579 - 554100 State Storm Water Fee -TCEQ 100 100 200 100 200 200 TOTAL Other Costs 100 100 200 100 200 200 Debt Service 579 - 555900 Debt Service 0 110,000 115,000 0 115,000 115,000 579- 555900.Interest Expense 12,250 9,795 8,225 4,094 8,206 6,213 TOTAL Debt Service 12,250 119,795 123,225 4,094 123,206 121,213 225 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XXXXXX PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JUNE 30TH, 2018 PUBLIC WORKS EXPENDITURES -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental /Leasing 579-561100 Rental-Equipment 0 0 100 0 0 500 579-561200 Lease/Purchase Payments 0 0 0 0 0 5,000 TOTAL Rental/Leasing 0 0 100 0 0 5,500 Operating Equipment 579-571200 Vehicles & Access Less $5,000 6,859 0 0 0 0 0 579-571500 Equipment Under $5,000 4,633 5,739 7,000 520 7,000 0 TOTAL Operating Equipment 11,492 5,739 7,000 520 7,000 0 Capital Outlay TOTAL DRAINAGE 913,416 1,066,235 1,171,872 659,408 1,008,276 1,162,559 TOTAL PUBLIC WORKS 913,416 1,066,235 1,171,872 659,408 1,008,276 1,162,559 226 of 282 8 -08 -2018 10:15 AM C I T Y O F S C H E R T Z PAGE: XX)G(XX PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JUNE 30TH, 2018 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2017 -2018 --------------- -------- 2018 -2019 -- - - - - -) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS City Support Services 900 - 532900 Contingency 0 0 7,355 0 0 0 TOTAL City Support Services 0 0 7,355 0 0 0 Operations Support 900 - 534100 Advertising 0 0 1,950 469 1,033 0 TOTAL Operations Support 0 0 1,950 469 1,033 0 Professional Services 900 - 541100 Engineering 0 0 180,059 68,427 180,059 0 TOTAL Professional Services 0 0 180,059 68,427 180,059 0 Maintenance Services 900 - 551900 Construction 0 0 1,532,061 383,955 1,532,061 0 TOTAL Maintenance Services 0 0 1,532,061 383,955 1,532,061 0 Capital Outlay TOTAL PROJECTS 0 0 1,721,424 452,851 1,713,153 0 TOTAL MISC & PROJECTS 0 0 1,721,424 452,851 1,713,153 0 TOTAL EXPENDITURES 913,416 ----- - - - - -- ----------- 1,066,235 ----- - - - - -- - -- -- - - -- -- 2,893,296 ----- - - - - -- ----- ----- - -- --- -- 1,112,258 - - - - -- --- -- - - -- 2,721,429 ----- - - - - -- ----- -- -- -- 1,162,559 ------ - - - - -- ------ - - - - -- ---- -- - -- - -- ------ - --- -- 227 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 228 of 282 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We also work with individual at -risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand- by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. GOALS AND OBJECTIVES • Provide efficient pre - hospital healthcare services to the communities that we serve. • Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. • Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. • Provide high quality pre - hospital training and community education for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre - hospital healthcare providers in the State of Texas 229 of 282 EMERGENCY MEDICAL SERVICES (EMS) • Be thoroughly prepared for man -made and natural disasters in our jurisdiction, region, and statewide. • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2016 -17 2017 -18 2018 -19 Director 1 1 1 Operations Manager 1 1 1 Clinical Manager 1 1 1 Community Health Manager 1 1 1 Training Coordinator 1 1 1 Office Manager 1 1 1 Senior Administrative Asst. 1 1 1 Billing Specialist 1 2 3 Billing Clerk 2 1 0 EMS Supervisor 3 3 3 Field Training Officer 3 3 3 MIH Paramedic 1 1 1 Paramedic 24 24 26 EMT 0 3 2 PIT Paramedics 15 15 15 P/T EMT 5 5 5 TOTAL POSITIONS 61 641 65 230 of 282 EMERGENCY MEDICAL SERVICES (EMS) �. �. Requests for EMS Service 2016 -17 2017 -18 2018 -19 Workload/Output Actual Estimate Budget Requests for EMS Service 9,956 10,679 10,506 Transports to Hospitals 6,201 6,477 6,494 Hospital to Hospital Transports 958 1,000 1,000 Collections per Transport 420.00 450.00 450.00 Students Enrolled in EMT 90 90 90 Certification Classes Trips billed for Alamo Heights 667 700 700 Members of EMS Passport 366 550 550 Response Time 90% Reliability 2016 -17 2017 -18 2018 -19 Efficiency Actual Estimate Bud et Response Time 90% Reliability 14:00 14:00 14:00 Total Time on Task (Minutes) 57:15 58:00 58:00 Transport Percentage 62% 64% 64% Days Sales Outstanding 48 50 45 Mutual Aid Requested 27 50 40 Students Graduated from EMT Certification Classes 48 55 55 Critical Failures / 100,000 miles 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Budget Critical Failures / 100,000 miles 3.6 4 4 Fleet Accidents/ 100,000 miles 3.7 4 4 Cardiac Arrest Save % 7.3% 10% 10% Correct recognition of STEMI 68% 70% 75% EMT Class Certification Pass Rate 93% 90% 90% 231 of 282 EMERGENCY MEDICAL SERVICES (EMS) Revenue Fees 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Revenue Fees $5,955,626 $5,983,108 $6,194,080 Inter - Jurisdictional 2,412,953 2,864,507 3,025,485 Fund Transfers 550,000 0 0 Miscellaneous 223,834 140,195 125,750 Total $9,142,413 $8,987,810 $9,345,315 Expenses Personnel $3,837,205 $4,216,502 $4,461,556 Supplies 378,684 422,600 431,050 Human Services 1,299 0 0 City Support Services 57,156 64,000 106,000 Utility Services 114,478 130,500 127,000 Operations Support 61,531 67,000 73,700 Staff Support 52,859 70,700 79,250 City Assistance 527,022 568,867 568,867 Professional Services 126,267 161,000 162,140 Fund Charges /Transfers 2,735,918 2,604,087 2,694,628 Maintenance Services 20,610 12,000 12,000 Other Costs 1,130 0 0 Debt Service 10,870 288,120 288,895 Rental /Leasing 70,120 141,000 141,000 Operating Equipment 38,819 65,000 89,550 Capital Outlay 34,510 30,000 0 Total $8,068,478 $8,841,376 9,235,636 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2018 -19 are expected to increase 4.0% from FY 2017 -18 year end estimates. In addition to additional transports increasing revenue, the Inter - Jurisdictional revenues will increase with a 3% rate increase to provide coverage for each community serviced by the City's EMS. Expenses: The FY 2018 -19 Budget will increase 4.5% from the FY 2017 -18 year end estimate with additional personnel and supply costs. 232 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)OXXX PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY REVENUE SUMMARY Fees Inter-Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SAFETY TOTAL PUBLIC SAFETY MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 5,569,980 5,955,626 6,122,000 3,555,138 5,983,108 6,194,080 1,713,419 2,412,953 2,780,863 2,580,800 2,864,507 3,025,485 0 550,000 0 0 0 0 169,045 223,834 117,850 120,543 140,195 125,750 7,452,445 9,142,413 9,020,713 6,256,481 8,987,810 9,345,315 6,423,681 8,068,478 9,007,173 6,587,586 8,841,376 9,235,636 6,423,681 8,068,478 9,007,173 6,587,586 8,841,376 9,235,636 6,423,681 8,068,478 9,007,173 6,587,586 8,841,376 9,235,636 1,028,764 1,073,935 13,540 331,104) 146,434 109,679 233 of 282 8-08-2018 10.15 um c z r , u r o c u E R z Z e^oo. xxxxxx PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JUNE ooTH, cozo REVENUES (---------- 2017-2018 ---------->(----- 2018-2019 ------> 2015-2016 2016-2017 onamEmr ,-T-o PRmamorEo ozzr uom,m. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000-osozoo Ambulance/Mileage r="""p=t se 5,366,059 s'000'auo 5.866.200 3.327'8*8 s'roo'000 s.oy«'ouo 000-456110 r°"°p"=t m"°ue=°hir Fe"" ao.s*o 25'115 30,000 24.775 us'uou ou'oon 000-456120 EMT cz=" - Fees 1*2.924 oo'ora 96,000 os'*os 92'000 oo'000 000-456122 co cz"°s - Fees o 16.975 22,800 20'713 uz'000 21'500 000-456130 Immunization s*e" o.o*o 9'138 7,000 s'000 a'oou r'000 000-456140 oazins Fees-External oo'zo, 18'153 25'000 16'744 xs'uoo 25'000 000-456150 ot°nuor m"°" o oo'*u* 25,000 ou'soz xu'000 27'000 000-456155 Community Services a"er",t o mo.^oo 50,000 60'681 75'000 75'000 000-«ssoo ^oo Services o o o a'aoo m'000 oo'000 000-^mzm a°l° of Merchandise - o°vo"^z 3,938 u o n^s 1'000 o vvv-^syxvo NSF Check Fee ----___75 -----__75i ------__0 ----__100L ----__100 100 zoz^z ve=° 5.569'980 5'955'626 o.00'000 3'555'138 5'983'108 o.zy^'ouo Inter-jurisdictional 000 -473500 oeu"i"/a"=u"l"pe Co Support 310,699 o«a'sru o*o.srr :oo'oos u*y'srr 8*3.577 000-^,^zou cuu"z" a"ee°=t e69'225 szy'oon s^o.^ox z^o'«oo 346'468 410'583 000-475100 c"=°z Co oon #o 95,550 mo'ozo 112.537 116'813 119'328 121'723 000-475200 Live Oak n.pe"=^ 202,716 206'957 213'152 213'152 213'152 xzx'z«o 000-475300 n"i.°r"=z City Support 254.788 262'361 281.284 uxz'oo« 281'28* 300'092 000-475400 Selma a"ero=t 76'175 106,656 111.886 zz,'uxo 111.886 mo'os, 000-475500 ache,tz Support *79.6*1 soo'ou* 556.325 ssa'sus 556'325 581'537 000-475600 a°"t" cz",° a"ee"rt 9,969 10'354 zo'^*, 10'447 10'447 zo',yo 000-475800 *"=i"" Support 14.658 zo'ysa 15,187 15'187 15'187 zo'a*r 000-475910 TASrr Program 0 38,897 290,000 366,853 366,853 �360,000 TOTAL Inter-Jurisdictional 1'713.419 2'412'953 2'780.863 u'soo'uoo o'ua*'sor 3.025'485 Fund Transfers� 000-486100 r`a"°fe" In 0 550,000 0 0 0 0 zoruL Fund r,="sfe== o 550'000 o o o o Miscellaneous 000-^yz000 znu",°°t Ea="=u oy oos mo 2'971 s'aoo 3'000 000-491e00 Investment Income rzs o'rso rso s'yus 7'500 750 000-493203 n""^tio=°-oMo 559 351 2,000 400 500 x'oon 000-493205 o°"°ti°"s-o°zf Tournament 11'485 10'060 10,000 18'595 18'595 zo'000 000-495100 mIo Contracts o 99'579 ^o.000 o o o 000-«y,000 xu=c Income 146.007 *u'yoa 25,000 47'815 ss'000 so'000 000-^s,zoo Recovery of Bad Debt ----10,180 ----61,292 ----40,000 ----44^839 ----55,000 -----60,000 ---------_ TOTAL Miscellaneous _--169,045 _--223,834 _--117,850 __-120,543 __-140^195 _---125,750 L TOTAL oomENnEo 7'452.4*5 9'142'*13 9'0e0.713 o'esa'^uz 8'987'810 9.345'315 234 of 282 8 -08 -2018 10:15 AM 203 -EMS PUBLIC SAFETY EXPENDITURES SCHERTZ EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 6,716 1,539 4,000 348 2,000 2,000 280 - 511110 Regular 2,016,838 2,058,622 2,377,144 1,678,212 2,400,000 2,506,808 280 - 511120 Overtime 632,247 735,899 672,597 529,473 675,000 730,979 280 - 511180 LTD 5,350 5,484 6,352 4,909 6,500 6,670 280 - 511210 Longevity 37,087 41,594 42,059 41,429 45,000 47,147 280 - 511220 Clothing Allowance 10,296 10,452 12,171 8,424 11,000 11,857 280 - 511230 Certification Allowance 16,606 18,845 17,290 14,575 17,000 15,100 280 - 511310 FICA - Employer 188,424 209,138 245,096 166,312 225,000 252,748 280 - 511350 TMRS- Employer 381,503 427,421 478,653 340,337 475,000 495,946 280 - 511410 Health- Employer 240,819 285,275 330,957 239,372 325,000 351,825 280 - 511500 Workers' Compensation 46,089 44,476 62,420 37,002 37,002 42,476 TOTAL Personnel Services 3,575,258 3,837,205 4,244,739 3,060,046 4,216,502 4,461,556 Supplies 280 - 521000 Operating Supplies 6,716 1,539 4,000 348 2,000 2,000 280 - 521010 Operating Supplies -EMT Class 41,253 24,099 32,000 15,539 27,500 30,000 280 - 521020 Operating Supplies -CE Class 9,933 13,757 15,750 7,365 15,000 16,450 280 - 521025 Community Support Supplies 7,856 74,824 30,000 48,462 75,000 70,000 280 - 521030 Operating Supplies- MIH 160 385 1,000 77 100 1,000 280 - 521100 Office Supplies 3,362 1,604 4,500 2,564 3,000 3,000 280 - 521200 Medical /Chem Supplies 345,331 247,439 300,000 199,770 280,000 285,000 280 - 521250 Immunization Supplies 0 11,526 14,600 374 12,000 14,600 280 - 521300 Motor Veh. Supplies 2,807 277 4,000 1,269 3,000 4,000 280 - 521600 Equip Maint Supplies 5,006 3,234 5,000 4,145 5,000 5,000 TOTAL Supplies 422,424 378,684 410,850 279,913 422,600 431,050 Human Services 280 - 531100 Pre - employment Check 363 1,299 0 0 0 0 TOTAL Human Services 363 1,299 0 0 0 0 City Support Services 280 - 532350 Software Maintenance 0 34,948 43,680 25,722 42,000 46,000 280 - 532500 City Insurance - Commercial 17,599 22,108 25,000 21,691 22,000 25,000 280 - 532840 Golf Tournament- Dilworth 255 100 0 0 0 0 280 - 532900 Contingencies 0 0 35,000 0 0 35,000 TOTAL City Support Services 17,854 57,156 103,680 47,413 64,000 106,000 Utility Services 280 - 533100 Gas Utility Service 2,543 4,099 4,500 4,091 4,500 4,500 280 - 533200 Electric Utility Service 6,887 22,113 20,000 9,776 25,000 25,000 280 - 533300 Telephone /Land Line 2,931 2,843 4,000 2,145 3,500 3,500 280 - 533310 Telephone /Cell Phones 7,350 7,632 9,000 5,205 8,000 8,500 280 - 533320 Telephone /Air Cards 11,614 11,800 13,000 8,716 13,000 13,000 280 - 533330 Telephone /Internet 4,123 3,200 4,500 2,759 4,000 4,500 280 - 533350 Pager Service 0 833 0 0 0 0 280 - 533410 Water Utility Service 2,824 2,333 3,000 974 2,500 3,000 280 - 533500 Vehicle Fuel 53,811 59,625 60,000 46,071 70,000 65,000 TOTAL Utility Services 92,082 114,478 118,000 79,738 130,500 127,000 235 of 282 8 -08 -2018 10:15 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)O(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 280 - 534000 Postage 17,063 10,515 12,500 8,102 11,000 12,500 280 - 534100 Advertising 1,006 566 2,000 0 1,000 1,000 280 - 534200 Printing & Binding 7,575 7,473 8,000 5,040 8,000 8,000 280 - 534300 Equipment Maintenance - Copie 14,028 13,408 15,000 10,056 15,000 15,000 280 - 534400 EMT Class Instructors 19,040 18,960 21,120 12,080 20,000 20,000 280 - 534410 CE Class Instructors 8,881 2,560 8,000 2,560 5,000 8,000 280 - 534420 Community Support - Instructors 0 5,530 5,000 2,372 3,500 5,600 280 - 534500 Memberships - Organizations 0 2,520 3,420 3,420 3,500 3,600 280 - 534999 Misc Expenses 347 0 0 0 0 0 TOTAL Operations Support 67,941 61,531 75,040 43,629 67,000 73,700 Staff Support 280 - 535100 Uniforms 20,712 16,458 25,000 13,755 25,000 25,000 280 - 535200 Awards 2,127 0 0 0 0 0 280 - 535210 Employee Recognition- Morale 8,598 3,787 8,000 6,274 8,000 8,000 280 - 535300 Memberships 2,100 22 250 20 200 250 280 - 535400 Publications 200 0 1,000 281 1,000 1,000 280 - 535500 Training /Travel 23,112 26,730 30,000 15,366 30,000 38,000 280 - 535510 Meeting Expenses 2,608 2,789 3,000 2,120 3,000 3,500 280 - 535600 Professional Certification 4,145 3,072 3,500 1,159 3,500 3,500 TOTAL Staff Support 63,604 52,859 70,750 38,976 70,700 79,250 City Assistance 280 - 537100 Medical Services 4,657 4,694 9,000 887 9,000 9,000 280 - 537110 EMS Outsourcing 0 515,761 548,867 365,911 548,867 548,867 280 - 537800 Community Outreach 3,217 6,567 11,000 9,453 11,000 11,000 TOTAL City Assistance 7,874 527,022 568,867 376,252 568,867 568,867 Professional Services 280 - 541200 Legal Svcs 702 1,131 10,000 401 3,000 10,000 280 - 541300 Other Consl /Prof Services 77,831 109,313 140,200 63,102 140,000 134,140 280 - 541400 Auditor /Accounting Service 3,000 4,000 3,000 3,000 3,000 3,000 280 - 541800 Credit Card Fees 14,782 11,823 15,000 6,936 15,000 15,000 TOTAL Professional Services 96,315 126,267 168,200 73,439 161,000 162,140 Fund Charges /Transfers 280 - 548000 Transfer Out 60,000 0 0 0 0 0 280 - 548106 Transfer Out- Special Events 1,331 2,494 4,000 0 4,000 4,000 280 - 548600 Interfund Charges -G /F Admin 150,308 150,087 170,087 127,565 170,087 175,587 280 - 548610 Interfund Charges - Admin Fleet 91,937 142,902 130,000 97,500 130,000 134,492 280 - 548650 Interest Expense 180 0 0 0 0 0 280 - 548700 Bad Debt Expense 1,358,239 2,101,264 2,352,740 1,484,606 2,300,000 2,380,550 280 - 548800 Depreciation Expense 307,406 339,171 0 0 0 0 TOTAL Fund Charges /Transfers 1,969,401 2,735,918 2,656,827 1,709,671 2,604,087 2,694,628 236 of 282 8 -08 -2018 10:15 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XXXXXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 280 - 551100 Building Maintenance 4,301 280 - 551800 Other Maintenance Agreements 12,278 280 - 551810 Maintenance Agr. - Radios 11,180 TOTAL Maintenance Services 27,759 Other Costs 280 - 554100 Deployment - Reimb -STRAC 0 TOTAL Other Costs 0 Debt Service 0 280- 555600.Interest -CO Bond 2007 1,403 280 - 555639 Tax Notes SR2015 - Principal 0 280- 555639.Tax Notes SR2015 - Interest 13,379 280 - 555900 Debt Service 0 TOTAL Debt Service 14,782 Rental /Leasing 12,000 280 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 0 Operating Equipment 12,000 280 - 571000 Furniture & Fixtures 2,396 280 - 571200 Vehicles &Access. < $5,000 10,828 280 - 571300 Computer &Periphe. < $5000 23,682 280 - 571400 Communication Equip < $5000 2,299 280 - 571510 Specialized Medical Equipment 14,358 280 - 571800 Equipment Under $5,000 14,462 TOTAL Operating Equipment 68,025 Capital Outlay 0 280 - 581200 Vehicles & Access. Over $5,00 0 280 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 TOTAL SCHERTZ EMS 0 0 0 0 0 10,850 0 0 0 0 9,760 12,000 6,720 12,000 12,000 20,610 12,000 6,720 12,000 12,000 1,130 0 0 0 0 1,130 0 0 0 0 0 0 0 0 0 0 155,000 0 155,000 165,000 10,870 15,000 4,268 15,000 5,775 0 118,120 111,520 118,120 118,120 10,870 288,120 115,788 288,120 288,895 70,120 141,000 119,329 141,000 141,000 70,120 141,000 119,329 141,000 141,000 1,961 5,000 3,902 5,000 5,000 8,365 5,000 4,483 5,000 5,000 14,073 28,600 15,234 20,000 28,500 1,455 24,800 1,185 15,000 20,050 0 0 0 0 0 12,965 55,700 6,136 20,000 31,000 38,819 119,100 30,940 65,000 89,550 34,510 30,000 500,256 0 0 105,476 34,510 30,000 605,732 30,000 0 0 0 30,000 0 6,423,681 8,068,478 9,007,173 6,587,586 8,841,376 9,235,636 TOTAL PUBLIC SAFETY 6,423,681 8,068,478 9,007,173 6,587,586 8,841,376 9,235,636 237 of 282 8-08-2018 10:15 AM 203-EMS MISC & PROJECTS EXPENDITURES C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Maintenance Services TOTAL EXPENDITURES 6,423,681 8,068,478 9,007,173 6,587,586 8,841,376 9,235,636 238 of 282 MGM 0 • 10 a 91 a LVA a •' MISSION STATEMENT The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Project. Specifically, we pursue Projects that focus on the creation /retention of Primary Jobs and infrastructure improvements. ORGANIZATIONAL CHART 239 of 282 ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT 2016 -17 2017 -18 2018 -19 Executive Director 1 1 1 Business Retention Manager 0 1 1 Economic Development Analyst 1 1 1 Economic Development Specialist 1 0 0 Executive Assistant 1 1 1 TOTAL POSITIONS 1 41 41 4 W4 N T, F_1 Z, [d:a1 Z 17[OLIN ti] j 2016 -17 2017 -18 2018 -19 Workload /Output Actual Estimate Budget Number of inquiries Number of Schertz BRE Visits Number of recruitment events Number of new prospects Number of active performance agreements 107 115 125 42 40 48 15 15 15 38 50 55 7 11 11 Revenue Taxes $3,620,930 $4,010,000 $4,242,580 Fund Transfers 0 0 474,164 Miscellaneous 125,682 219,697 258,000 Total $3,746,612 $4,229,697 $4,974,744 Expenses Supplies 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Revenue Taxes $3,620,930 $4,010,000 $4,242,580 Fund Transfers 0 0 474,164 Miscellaneous 125,682 219,697 258,000 Total $3,746,612 $4,229,697 $4,974,744 Expenses Supplies 415 759 750 Human Services 390 0 0 City Support Services 5,654 7,700 21,300 Utility Services 2,387 3,870 3,720 Operations Support 63,855 117,500 122,500 Staff Support 14,846 19,400 21,400 City Assistance 1,051 81,300 66,300 Professional Services 20,354 81,300 66300 240 of 282 ECONOMIC DEVELOPMENT Fund Charges /Transfers Maintenance Services Operating Equipment Total Economic Development Annual and Infrastructure Grants Total Schertz Economic Development 792,078 0 3,341 $904,371 0 $904,371 PROGRAM JUSTIFICATION AND ANALYSIS Revenues 1,067,945 1,000 4,200 $2,346,174 0 $2,346,174 457,574 1,000 2,700 $949,744 4,025,000 $4,974,744 The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2018 -19 is projected to increase by 17.6% from the FY 2017 -18 year -end estimate. The increase reflects a 5.8% increase in sales tax revenue, $258,000 in investment income, and transfer from reserves of $474,164 for Performance Agreements. Expenses The SEDC funds are restricted to those expenses that are authorized in the Texas Local Government Code sections 501 and 505. The SEDC expenses for FY 2018- 19 are projected to increase by 111.9% or $2,637,916 from the FY 2017 -18 year- end estimate. The Projects fund includes $4,050,000 that will be used to pay for Annual and Infrastructure Grants that are associated with three SEDC Performance Agreements. The City Support Services fund increased by $3,600 to reflect additions to our Business Retention and Expansion program. The money will be used to add new job fairs and industry roundtables. The Operations Support fund increased by $5,000. The new money will be used to pay for real estate tracking software, printing and binding, and promotional material that will be used to promote the City of Schertz. The Staff Support fund increased by $2,000. The new money will be used to pay for staff training and certifications. The City Assistance fund has primarily been used to pay for grants associated with SEDC performance agreement. These funds, with the exception of the Small Business Grant fund, have been moved to the Projects fund and will be added to the budget as new performance agreement are authorized. For the FY 2018 -19 241 of 282 ECONOMIC DEVELOPMENT budget, $250,000 has been allocated to the Small Business Grant which are awarded on a case-by-case basis to qualifying Schertz small businesses. The prospect services fund has decreased by $2,500 to reflect average annual expenditures. The Professional Services fund decreased by $15,000. The decrease is a result of a one-time expenditure for a manufacturing impact study that occurred during the FY 2017-18. The Fund Charges/Transfer fund decreased by $610,534. The decrease is a result of a one-time expenditure for development software that occurred during the FY 2017-18 and the elimination of debt payments for previous SEDC Projects. $456,630 has been allocated for the Professional Services Agreement where the SEDC pays the City of Schertz for administrative and support services. The other funds had minimal or no changes. 242 of 282 8-08-2018 10:16 AM 620-SED CORPORATION FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS ECONOMIC DEVELOPMENT TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES C I T Y 0 F S C H E R T Z PAGE: XX)OXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,660,101 3,620,930 3,962,572 3,070,401 4,010,000 4,242,580 0 0 225,000 0 0 474,164 52,547 125,682 120,301 182,940 219,697 258,000 3,712,648 3,746,612 4,307,873 3,253,341 4,229,697 4,974,744 0 0 0 0 0 4,025,000 0 0 0 0 0 4,025,000 221,673 0 0 0 0 0 1,085,542 904,371 2,434,865 1,317,142 2,346,174 949,744 1,307,215 904,371 2,434,865 1,317,142 2,346,174 949,744 1,307,215 904,371 2,434,865 1,317,142 2,346,174 4,974,744 2,405,433 2,842,240 1,873,008 1,936,199 1,883,523 0 243 of 282 8-08-2018 10:16 AM C I T Y 0 F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JUNE 30TH, 2018 REVENUES Taxes 000-411500 Sales Tax Revenue (4B) TOTAL Taxes Fund Transfers 000-486010 Transfer In-Reserves TOTAL Fund Transfers Miscellaneous 000-491000 Interest Earned-Bank 000-491200 Investment Income 000-497000 Misc Income TOTAL Miscellaneous TOTAL REVENUES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,660,101 3,620,930 3,962,572 3,070,401 4,010,000 4,242,580 _4,242,580 3,660,101 3,620,930 3,962,572 3,070,401 4,010,000 0 0 225,000 0 0 474,164 0 0 225,000 0 0 474,164 375 960 300 4,869 5,000 8,000 52,171 124,722 120,000 178,374 215,000 250,000 0 0) 1 303) 303) 0 52,547 125,682 120,301 182,940 219,697 258,000 3,712,648 3,746,612 4,307,873 3,253,341 4,229,697 4,974,744 244 of 282 8 -08 -2018 10:16 AM 620 -SED CORPORATION GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XX)G(XX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- City Assistance 101 - 537600 Development Incentive Fund 0 0 0 0 0 4,025,000 TOTAL City Assistance 0 0 0 0 0 4,025,000 TOTAL NON DEPARTMENTAL 0 0 0 0 0 4,025,000 TOTAL GENERAL GOVERNMENT 0 0 0 0 0 4,025,000 245 of 282 8 -08 -2018 10:16 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES 2015 -2016 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------- - - - - -- 2017 -2018 --------------- 2016 -2017 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PROJECTED YEAR END PAGE: XX)O(XX -------- 2018 -2019 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET PROJECTS Utility Services Professional Services 900 - 541100 ENGINEERING 34,206 0 0 0 0 0 900 - 541300 OTHER PROFESSIONAL SERVICES 683 0 0 0 0 0 TOTAL Professional Services 34,889 0 0 0 0 0 Maintenance Services 900 - 551900 CONSTRUCTION 185,210 0 0 0 0 0 TOTAL Maintenance Services 185,210 0 0 0 0 0 Rental /Leasing 900 - 561300 LAND PURCHASE 1,575 0 0 0 0 0 TOTAL Rental /Leasing 1,575 0 0 0 0 0 TOTAL PROJECTS 221,673 0 0 0 0 0 246 of 282 8 -08 -2018 10:16 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XXXXXX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ECONOMIC DEVELOPMENT -------------------- -------------------- 0 Personnel Services 0 966 - 511110 Regular 189,185 966 - 511180 LTD 591 966 - 511210 Longevity 1,054 966 - 511310 FICA - Employer 13,701 966 - 511350 TMRS- Employer 30,709 966 - 511410 Health- Employer 17,453 966 - 511500 Workers' Compensation 407 TOTAL Personnel Services 253,100 Supplies 0 966 - 521100 Office Supplies 123 966 - 521300 Motor Veh. Supplies 0 TOTAL Supplies 123 Human Services 0 966 - 531100 Pre - employment Check 44 966 - 531150 Interview Expenses 0 TOTAL Human Services 44 City Support Services 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 415 750 356 750 750 0 0 0 9 0 415 750 356 759 750 390 0 0 0 0 0 500 0 0 0 390 500 0 0 0 966 - 532500 City Insurance - Commercial 343 1,653 1,700 1,418 1,700 1,700 966 - 532800 Promotional Events 1,883 4,001 26,000 3,171 6,000 9,600 966 - 532900 Contingencies 0 0 10,000 0 0 10,000 TOTAL City Support Services 2,226 5,654 37,700 4,589 7,700 21,300 Utility Services 966 - 533200 Electric Utility Service 242 0 0 0 0 0 966 - 533300 Telephone /Land Line 425 425 720 320 720 720 966 - 533310 Telephone /Cell Phones 623 1,237 1,500 898 1,500 1,500 966 - 533410 Water Utility Service 712 124 0 0 0 0 966 - 533500 Vehicle Fuel 520 453 1,000 403 1,000 1,000 966 - 533550 Vehicle Maintenance 109 148 650 106 650 500 TOTAL Utility Services 2,631 2,387 3,870 1,727 3,870 3,720 Operations Support 966 - 534000 Postage 166 43 500 38 500 500 966 - 534100 Advertising 16,957 18,411 62,000 16,753 52,000 50,000 966 - 534105 Goodwill 447 690 1,500 705 1,500 1,500 966 - 534190 Recruitment Events 19,341 27,977 35,000 21,253 35,000 35,000 966 - 534200 Printing & Binding 49 72 500 500 500 1,500 966 - 534300 Equipment Maintenance - Copier 4,653 5,202 5,000 3,902 5,000 5,000 966 - 534400 Computer Licenses - Software 3,149 4,576 10,000 5,061 15,000 21,000 966 - 534500 Memberships- Organization 3,890 6,885 8,000 8,000 8,000 8,000 966 - 534510 Membership- Commuter Rail Brd 49,500 0 49,500 0 0 0 TOTAL Operations Support 98,153 63,855 172,000 56,212 117,500 122,500 247 of 282 8 -08 -2018 10:16 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 800 966 - 535100 Uniforms 0 966 - 535210 Employee Recognition - Morale 0 966 - 535300 Memberships -Staff Support 500 966 - 535400 Publications 403 966 - 535500 Training /Travel 4,136 966 - 535510 Meeting Expenses -EDC Board 1,287 TOTAL Staff Support 6,326 City Assistance 274 966 - 537600 Development Incentive Fund 100,000 966 - 537615 Small Business Grant Fund 0 966 - 537650 Prospect Services 331 TOTAL City Assistance 100,331 Professional Services 1,205 966 - 541200 Legal Svcs 13,406 966 - 541300 Professional Services 4,057 966 - 541400 Auditor /Accounting Service 6,300 966 - 541450 Consulting Services 0 TOTAL Professional Services 23,763 Fund Charges /Transfers 0 966 - 548101 Contributions to General Fund 0 966 - 548505 Contribution to I & S 356,119 966 - 548600 Interfund Charges -Admin 50,024 966 - 548610 Interfund Charge -Fleet 1,000 TOTAL Fund Charges /Transfers 407,143 Fund Replenish Maintenance Services 966 - 551700 Grounds Maintenance 0 TOTAL Maintenance Services 0 Debt Service 966 - 555650 Bond -CO 2007 - Principal 966- 555650.Bond -CO 2007 - Interest TOTAL Debt Service Operating Equipment 966 - 571100 Furniture & Fixtures 966 - 571300 Computer & Periphe < $5000 TOTAL Operating Equipment 155,000 6,215 161,215 26 1,927 1,954 576 800 129 800 800 99 300 0 300 300 650 2,000 1,126 2,000 1,500 547 800 274 800 800 10,779 15,000 7,260 12,500 15,000 2,195 3,000 1,205 3,000 3,000 14,846 21,900 9,994 19,400 21,400 0 537,500 425,000 537,500 0 0 500,000 0 500,000 250,000 1,051 5,000 98 5,000 2,500 1,051 1,042,500 425,098 1,042,500 252,500 6,642 25,000 6,372 25,000 25,000 10,712 0 0 0 0 3,000 7,500 6,300 6,300 6,300 0 50,000 2,588 50,000 35,000 20,354 82,500 15,260 81,300 66,300 0 265,000 0 265,000 0 361,019 360,769 360,769 360,769 0 430,445 441,395 441,395 441,395 456,630 614 781 781 781 944 792,078 1,067,945 802,945 1,067,945 457,574 0 1,000 385 1,000 1,000 0 1,000 385 1,000 1,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 391 1,200 419 1,200 1,200 2,950 3,000 157 3,000 1,500 3,341 4,200 576 4,200 2,700 248 of 282 8-08-2018 zo.zo um c z r , u r o c u E R z Z e^oo. xxmxxx PROPOSED BUDGET WORKSHEET 620-oao ooupoaurzow AS OF: JUNE ooTo. cozo Mzoc & PROJECTS EXPEmozrvnoa (---------- 2017-2018 ---------->(----- 2018-2019 ------> 2015-2016 2016-2017 onamEmr ,-T-o PRmamorEo ozzr uom,m. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outla yao-5uzuoov°u^"zes&Acc°°s Over p5.000 28,533 0 0 0 --------0 ---------0 ---------_ zozuL Capital Outlay 28,533 o o o o o zozuz Ezomm*zc osVzzomMEmz 1.085'542 yo^'orz 2.434.865 z'szr'z^u u'soa'z,^ o^y'm^ 249 of 282 8-08-2018 zo.zo um c z r , u r o c u o R z Z e^oo. xxmmx PROPOSED BUDGET WORKSHEET 620-oao ooupoaurzow AS OF: JUNE ooTo. cozo Mzoc & PROJECTS EXPEmozrvnoa (---------- 2017-2018 ---------->(----- 2018-2019 ------> 2015-2016 2016-2017 onamEmr ,-T-o PRmamorEo ozzr uom,m. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FM0000 aoaaornen oxPNmam Maintenance Services TOTAL Mzao u PROJECTS z'sor.uzs yoo'arz 2'434.865 1'317'1*2 u's^o'zr* 9*9'7*4 TOTAL ExPmmozznnna 1.307'215 yoo'srz 2.434'865 1'317'142 2'346'174 4.974'744 250 of 282 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues $88,045 $83,000 $195,000 Expenses Projects 27,129 0 195,000 Total $27,129 $0 $195,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2018 -19 are expected to increase 134.9% from the FY 2017 -18 year end estimates with a $116,009 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2018 -19 Budget increased $195,000 from the FY 2017 -18 year end estimates with the continued implementation of the communication master plan. 251 of 282 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Bud et Revenues $88,045 $83,000 $195,000 Expenses Projects 27,129 0 195,000 Total $27,129 $0 $195,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2018 -19 are expected to increase 134.9% from the FY 2017 -18 year end estimates with a $116,009 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2018 -19 Budget increased $195,000 from the FY 2017 -18 year end estimates with the continued implementation of the communication master plan. 251 of 282 8 -08 -2018 10:15 AM C I T Y O F S C H E R T Z PAGE: XX)IDOIX PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Franchises 99,024 88,045 93,300 21,431 83,000 78,991 Fund Transfers 0 0 106,700 0 0 116,009 TOTAL REVENUES 99,024 88,045 200,000 21,431 83,000 195,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 865 0 200,000 0 0 0 TOTAL GENERAL GOVERNMENT 865 0 200,000 0 0 0 MISC & PROJECTS PROJECTS 30,103 27,129 0 0 0 195,000 TOTAL MISC & PROJECTS 30,103 27,129 0 0 0 195,000 TOTAL EXPENDITURES 30,968 27,129 200,000 0 0 195,000 REVENUE OVER /(UNDER) EXPENDITURES 68,056 -- --- - -- - -- ----------- 60,916 - -- -- - - -- -- ----------- 0 --- -- - -- --- -- ----------- ----------- 21,431 --- -- - - -- - ----------- 83,000 ---- -- -- -- -- ------------ 0 -- -- - -- - -- - --- -- - - - - -- ------------ 252 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2018 REVENUES -------------- 2017-2018 --------------- -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000-421350 Time Warner-PEG Fee 51,681 54,612 55,000 14,011 56,000 60,168 000-421465 AT&T PEG Fee 47,343 33,433 38,300 7,420 27,000 18,823 TOTAL Franchises 99,024 88,045 93,300 21,431 83,000 78,991 Fund Transfers 000-481000 Transfer In - Reserves 0 0 106,700 0 0 116,009 TOTAL Fund Transfers 0 0 106,700 0 0 116,009 Miscellaneous TOTAL REVENUES 99,024 88,045 200,000 21,431 83,000 195,000 253 of 282 8-08-2018 10.15 um c z r , u r o c u E R z Z e^oo. xxmmx PROPOSED BUDGET WORKSHEET oo-pnoLzo' Eon. oovmmT FEE AS OF: JUNE ooTH, cozo GENERAL oovoaNMEmz EXpomozrvnoa (---------- 2017-2018 ---------->(----- 2018-2019 ------> 2015-2016 2016-2017 onamEmr ,-T-o PRmamorEo ozzr uom,m. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON omrAazmEmzAz Utility Services Professional Services Rental/Leasing Operating Equipmen mz-5,z^oo Communications oe"^e"nt-mu""865 0 0 0 0 0 TOTAL up°=°ti"n Equipment oas o o o o o Capital Outla� mz-5uz^oo Communications Equipment --------0 --------0 ---200,000 --------0 --------0 ---------0 ---------- zozuL Capital Outlay o o 200,000 o o o zozuz mom oosARoMEmzuL uou o xoo'000 o o o TOTAL GENERAL GOVERNMENT 865 o 200.000 o o o 254 of 282 8 -08 -2018 10:15 AM 110 - PUBLIC, EDU, GOVMNT FEE MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: XX)C(XX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS 30,103 27,129 0 0 0 195,000 Supplies 30,103 27,129 0 0 0 195,000 Operations Support 30,968 ----- - - - - -- ----------- 27,129 ----- - - - - -- ----- - - - - -- 200,000 ----- - - - - -- ----- -- -- - - - - - -- ----- 0 - - - - -- ----- - - ---- -- ---- 0 - - - - -- ------ - - - -- --- 195,000 - - - - -- ------ - - - - -- -- - - - - - -- ------ - -- --- Professional Services 900 - 541110 COMMUNICATION PLAN 0 0 0 0 0 195,000 TOTAL Professional Services 0 0 0 0 0 195,000 Operating Equipment 900 - 571400 Communications Equipmnt -Minor 5,592 8,529 0 0 0 0 TOTAL Operating Equipment 5,592 8,529 0 0 0 0 Capital Outlay 900 - 581400 Communication Equipment 24,511 18,600 0 0 0 0 TOTAL Capital Outlay 24,511 18,600 0 0 0 0 TOTAL PROJECTS 30,103 27,129 0 0 0 195,000 TOTAL MISC & PROJECTS 30,103 27,129 0 0 0 195,000 TOTAL EXPENDITURES 30,968 ----- - - - - -- ----------- 27,129 ----- - - - - -- ----- - - - - -- 200,000 ----- - - - - -- ----- -- -- - - - - - -- ----- 0 - - - - -- ----- - - ---- -- ---- 0 - - - - -- ------ - - - -- --- 195,000 - - - - -- ------ - - - - -- -- - - - - - -- ------ - -- --- 255 of 282 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. 256 of 282 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Revenue Taxes $499,466 $470,000 $500,000 Miscellaneous 12,295 22,800 28,000 Total $511,761 $492,800 $528,00 Expenses City Support Services $84,605 $110,000 $110,650 Operations Support 36,428 40,700 65,500 Professional Services 3,000 3,000 3,000 Fund Charges /Transfers 66,405 67,605 67,582 Building Maintenance 3,512 10,000 10,000 Capital Outlay 0 63,806 0 Total $193,950 $295,111 $256,732 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2018 -19 is expected to increase 7.1% from the FY 2017 -18 year end estimates with the addition of a new hotel in the city. Expenses: The Hotel Motel Tax Fund FY 2018 -19 Budget decreased 13.0% from FY 2017 -18 year end estimates. FY 2017 -18 included some improvements to the Civic Center which increased the budget higher than it is normally. FY 2018 -19 will decrease back to normal operating amounts. 257 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)OXXX PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 544,871 499,466 550,000 364,537 470,000 500,000 3,954 12,295 13,650 19,177 22,800 28,000 548,825 511,761 563,650 383,713 492,800 528,000 227,731 193,950 322,836 156,864 295,111 256,732 227,731 193,950 322,836 156,864 295,111 256,732 227,731 193,950 322,836 156,864 295,111 256,732 321,094 317,811 240,814 226,849 197,689 271,268 258 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JUNE 30TH, 2018 REVENUES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000-411800 Hotel Occupancy Tax 544,871 499,466 550,000 364,537 470,000 500,000 TOTAL Taxes 544,871 499,466 550,000 364,537 470,000 500,000 Fund Transfers Miscellaneous 000-491000 Interest Earned 177 547 150 2,263 2,800 3,000 000-491200 Investment Income 3,778 11,748 13,500 16,913 20,000 25,000 000-497000 Misc Income 0 0 0 0 0 0 TOTAL Miscellaneous 3,954 12,295 13,650 19,177 22,800 28,000 TOTAL REVENUES 548,825 511,761 563,650 383,713 492,800 528,000 259 of 282 8 -08 -2018 10:15 AM 314 -HOTEL TAX GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- 227,731 193,950 322,836 156,864 295,111 256,732 Supplies 227,731 193,950 322,836 156,864 295,111 256,732 City Support Services 227,731 ----- - - - - -- ----------- 193,950 ----- - - - - -- - ---- - - - - -- 322,836 ----- - - - - -- ----- - - - - -- 156,864 ----- - - - - -- ----- - - - - -- 295,111 ----- - - - - -- ------ ----- - - -- -- ------ 256,732 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 101 - 532800 Special Events 55,080 54,505 60,000 40,141 60,000 60,650 101 - 532820 Community Programs 11,139 30,100 50,000 26,775 50,000 50,000 TOTAL City Support Services 66,219 84,605 110,000 66,916 110,000 110,650 Operations Support 101 - 534100 Advertising 24,336 21,726 50,425 18,845 25,000 49,500 101 - 534120 Advertising - Billboards 12,217 14,702 18,000 10,044 15,700 16,000 TOTAL Operations Support 36,553 36,428 68,425 28,889 40,700 65,500 Professional Services 101 - 541400 Auditor /Accounting Service 3,000 3,000 3,000 3,000 3,000 3,000 TOTAL Professional Services 3,000 3,000 3,000 3,000 3,000 3,000 Fund Charges /Transfers 101- 548000 Transfer Out 66,405 0 0 0 0 67,582 101 - 548100 Interfund Transfer Out 0 66,405 67,605 49,804 67,605 0 101 - 548614 Contribution -Park & Rec Fundt 48,000 0 0 0 0 0 TOTAL Fund Charges /Transfers 114,405 66,405 67,605 49,804 67,605 67,582 Maintenance Services 101 - 551100 Building Maintenance 5,555 3,512 10,000 0 10,000 10,000 TOTAL Maintenance Services 5,555 3,512 10,000 0 10,000 10,000 Operating Equipment 101 - 571810 Event Banners 2,000 0 0 0 0 0 TOTAL Operating Equipment 2,000 0 0 0 0 0 Capital Outlay 101 - 581750 Civic Center Improvements 0 0 63,806 8,255 63,806 0 TOTAL Capital Outlay 0 0 63,806 8,255 63,806 0 TOTAL NON DEPARTMENTAL 227,731 193,950 322,836 156,864 295,111 256,732 TOTAL GENERAL GOVERNMENT 227,731 193,950 322,836 156,864 295,111 256,732 TOTAL EXPENDITURES 227,731 ----- - - - - -- ----------- 193,950 ----- - - - - -- - ---- - - - - -- 322,836 ----- - - - - -- ----- - - - - -- 156,864 ----- - - - - -- ----- - - - - -- 295,111 ----- - - - - -- ------ ----- - - -- -- ------ 256,732 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 260 of 282 FUND: 317 PARK FUND Is] .• • . The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, home owners associations (HOA's), regional non - profit grants, and donations. Revenue Fees Miscellaneous Total Expenses Professional Services Operating Equipment Capital Outlay Total PROGRAM JUSTIFICATION AND ANALYSIS 2016 -17 2017 -18 2018 -19 Actual Estimate Budaet $98,000 $150,000 $70,000 3,716 5,700 30,000 $101,716 $155,700 $100,000 0 15,000 10,000 19,487 10,000 5,000 59,139 1 • 1 85,000 $78,626 $227,930 ; 11 111 Revenue: The revenue for FY 2018 -19 is expected to decrease 53.3% from 2017- 18 year end estimates with an expected reduction in new development to historic averages. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2018 -19 Budget decreases 56.1 % from FY 2017 -18 year end estimates with the completion of the public restrooms at the library playscape. 261 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)OXXX PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT PUBLIC ENVIRONMENT PARKLAND, DEDICATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 132,000 98,000 70,000 139,000 150,000 70,000 0 0 109,830 0 0 0 1,598 3,716 60,000 4,730 5,700 30,000 133,598 101,716 239,830 143,730 155,700 100,000 23,004 78,626 239,830 95,745 227,930 100,000 23,004 78,626 239,830 95,745 227,930 100,000 23,004 78,626 239,830 95,745 227,930 100,000 110,595 23,090 0 47,985 72,230) 0 262 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JUNE 30TH, 2018 REVENUES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 70,000 000-458800 Parkland Dedication 132,000 TOTAL Fees 132,000 Fund Transfers 139,000 000-481000 Transfer In- Reserves 0 TOTAL Fund Transfers 0 Miscellaneous 0 000-491000 Interest Earned 114 000-491200 Investment Income 614 000-497000 Misc Income 870 000-499100 Transfer From Parks Reserves 0 TOTAL Miscellaneous 1,598 TOTAL REVENUES 133,598 98,000 70,000 139,000 150,000 70,000 98,000 70,000 139,000 150,000 70,000 0 109,830 0 0 0 0 109,830 0 0 0 323 100 575 700 750 3,393 3,000 4,155 5,000 7,000 0 0 0 0 0 0 56,900 0 0 22,250 3,716 60,000 4,730 5,700 30,000 101,716 239,830 143,730 155,700 100,000 263 of 282 8 -08 -2018 10:15 AM C I T Y O F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JUNE 30TH, 2018 PUBLIC ENVIRONMENT EXPENDITURES (-------- - - - - -- 2017 -2018 --------------- )(-------- 2018 -2019 -- - - - - -) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PARKLAND DEDICATION ------------------- ------------------- Supplies Utility Services Professional Services 301 - 541300 Other Consl /prof Services 0 0 26,900 8,250 15,000 10,000 TOTAL Professional Services 0 0 26,900 8,250 15,000 10,000 Fund Charges /Transfers Operatinc Ecruioment 301 - 571000 Sign /Fixtures 750 19,487 10,000 0 10,000 5,000 301 - 571700 Improvements Under $5,000 ( 604) 0 0 0 0 0 TOTAL Operating Equipment 147 19,487 10,000 0 10,000 5,000 Capital Outlay 301 - 581700 Improvements Over $5,000 22,857 59,139 202,930 87,495 202,930 85,000 TOTAL Capital Outlay 22,857 59,139 202,930 87,495 202,930 85,000 TOTAL PARKLAND DEDICATION 23,004 78,626 239,830 95,745 227,930 100,000 TOTAL PUBLIC ENVIRONMENT 23,004 78,626 239,830 95,745 227,930 100,000 TOTAL EXPENDITURES 23,004 ------ -- --- ----------- 78,626 - ------- - -- ----- - - - - -- 239,830 - -- -- ------ - ----- - - - - -- ----- 95,745 --- - ------ - - - - -- 227,930 ------ --- -- ------ ----- - - - - -- ------ 100,000 - ----- -- ---- - -- --- - - - - -- ------ - - - - -- 264 of 282 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Revenue Fees Miscellaneous Total Expenses Maintenance Services Total PROGRAM JUSTIFICATION AND ANALYSIS $74,116 $110,000 3,311 5,600 $77,427 $115,600 $85,901 $75,000 $85,901 $75,000 $72,500 7,750 $80,250 $75,000 $75,000 Revenue: The revenue for FY 2018 -19 is expected to decrease 30.6% from 2017- 18 year end estimate with an expected reduction in new development to historic averages. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2018 -19 Budget will not change from the FY 2017 -18 year end estimate. The FY 2018 -19 Budget includes shade parks throughout the city. 265 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)OXXX PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 127,288 74,116 72,500 102,680 110,000 72,500 0 0 81,400 0 0 0 1,515 3,311 3,100 4,626 5,600 7,750 128,802 77,427 157,000 107,306 115,600 80,250 119,564 85,901 157,000 3,243 75,000 75,000 119,564 85,901 157,000 3,243 75,000 75,000 119,564 85,901 157,000 3,243 75,000 75,000 9,238 8,474) 0 104,063 40,600 5,250 266 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JUNE 30TH, 2018 REVENUES -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000-458900 Tree Mitigation 127,288 74,116 72,500 102,680 110,000 72,500 TOTAL Fees 127,288 74,116 72,500 102,680 110,000 72,500 Fund Transfers 000-481000 Transfer In- Reserves 0 0 81,400 0 0 0 TOTAL Fund Transfers 0 0 81,400 0 0 0 Miscellaneous 000-491000 Interest Earned 26 58 100 697 850 750 000-491200 Investment Income 1,489 3,253 3,000 3,929 4,750 7,000 TOTAL Miscellaneous 1,515 3,311 3,100 4,626 5,600 7,750 TOTAL REVENUES 128,802 77,427 157,000 107,306 115,600 80,250 267 of 282 8-08-2018 10:15 AM C I T Y 0 F S C H E R T Z PAGE: XX)G(XX PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JUNE 30TH, 2018 PUBLIC ENVIRONMENT EXPENDITURES -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TREE MITIGATION --- -- -- -- - - - - -- --------------- Supplies Professional Services Fund Charges/Transfers Maintenance Services 302-551110 Trees 302-551710 Landscaping TOTAL Maintenance Services Operating Equipment Capital Outlay 119,564 51,843 127,000 3,243 75,000 75,000 0 34,059 30,000 0 0 0 119,564 85,901 157,000 3,243 75,000 75,000 TOTAL TREE MITIGATION 119,564 85,901 157,000 3,243 75,000 75,000 TOTAL PUBLIC ENVIRONMENT 119,564 85,901 157,000 3,243 75,000 75,000 TOTAL EXPENDITURES 119,564 85,901 157,000 3,243 75,000 75,000 268 of 282 a • • i � 1 W Is] •• • • The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund - raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. j 2016 -17 2017 -18 2018 -19 Budget Actual Estimate Budget Revenue Fees Fund Transfers Miscellaneous Total Expenses Supplies City Support Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $23,381 $21,000 $22,000 0 0 9,500 624 1,000 900 $24,005 $22,000 $32,400 157 500 400 8,728 10,400 12,000 10,994 10,000 20,000 $19,878 $20,900 $32,400 Revenues: Revenue for FY 2018 -19 is expected to increase 47.3% from the FY 2017 -18 year end estimate with a transfer from reserves. Expenses: The Library Fund's FY 2018 -19 Budget increased 55.0% from the FY 2017 -18 year end estimates to purchase an additional $10,000 in library materials. 269 of 282 8-08-2018 10:16 AM C I T Y 0 F S C H E R T Z PAGE: XX)OXXX PROPOSED BUDGET WORKSHEET 609-LIBRARY BOARD AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 21,846 23,381 22,000 14,199 21,000 22,000 Fund Transfers 0 0 0 0 0 9,500 Miscellaneous 630 624 700 823 1,000 900 TOTAL REVENUES 22,476 24,005 22,700 15,022 22,000 32,400 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 25,519 19,878 22,500 9,865 20,900 32,400 TOTAL GENERAL GOVERNMENT 25,519 19,878 22,500 9,865 20,900 32,400 TOTAL EXPENDITURES 25,519 19,878 22,500 9,865 20,900 32,400 REVENUE OVER/(UNDER) EXPENDITURES 3,042) 4,127 200 5,157 1,100 0 270 of 282 8 -08 -2018 10:16 AM C I T Y O F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 609 - LIBRARY BOARD AS OF: JUNE 30TH, 2018 REVENUES �-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 21,846 23,381 22,000 14,199 21,000 22,000 TOTAL Fees 21,846 23,381 22,000 14,199 21,000 22,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 0 0 0 9,500 TOTAL Fund Transfers 0 0 0 0 0 9,500 Miscellaneous 000 - 491000 Interest Earned 12 48 0 250 300 100 000 - 491200 Investment Income 229 468 200 574 700 300 000 - 493000 Donations 390 100 500 0 0 500 000 - 497000 Misc. Income - Library 0 8 0 ( 1) 0 0 TOTAL Miscellaneous 630 624 700 823 1,000 900 TOTAL REVENUES 22,476 ----- - -- - -- ----------- 24,005 - -- -- -- - - -- ----- ----- - - - - -- ----- 22,700 - -- --- -- -- - - - - -- ----- 15,022 - - - ---- - - - - -- 22,000 --- -- -- -- -- ----- - - - - -- 32,400 ---- -- - - - --- - -- --- - --- -- ------ - - - - -- ------ - - - - -- 271 of 282 8 -08 -2018 10:16 AM 609 - LIBRARY BOARD GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- 25,519 19,878 22,500 9,865 20,900 32,400 Supplies 25,519 19,878 22,500 9,865 20,900 32,400 101 - 521000 Operating Supplies 83 157 500 41 500 400 TOTAL Supplies 83 157 500 41 500 400 City Support Services 101 - 532800 Special Events 7,790 8,728 10,400 3,052 10,400 12,000 TOTAL City Support Services 7,790 8,728 10,400 3,052 10,400 12,000 City Assistance Fund Charges /Transfers 101 - 548101 Transfer Out- General Fund 0 0 1,600 0 0 0 TOTAL Fund Charges /Transfers 0 0 1,600 0 0 0 Operating Equipment 101 - 571400 Library Materials 17,681 8,594 10,000 6,772 10,000 20,000 101 - 571500 Improvement Under $5,000 ( 36) 2,400 0 0 0 0 TOTAL Operating Equipment 17,645 10,994 10,000 6,772 10,000 20,000 Capital Outlay TOTAL NON DEPARTMENTAL 25,519 19,878 22,500 9,865 20,900 32,400 TOTAL GENERAL GOVERNMENT 25,519 19,878 22,500 9,865 20,900 32,400 TOTAL EXPENDITURES 25,519 ------ -- --- ----------- 19,878 ------- -- -- ------ ----- - - - - -- ----- 22,500 - ---- -- - - - - -- ----- 9,865 --- ---- -- ---- - - - - -- ----- 20,900 -- --- -- ------- - - - - -- ------ 32,400 -- --- -- ---- - -- --- - - - - -- ------ - - - - -- 272 of 282 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. 01 :412 ffou This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. j 2016 -17 2017 -18 2018 -19 Budget ; Actual Estimate Budget Revenue Fees $499 $450 $1,000 Fund Transfers 2,909 5,000 10,750 Total Expenses Supplies 771 704 1,500 Operations Support 0 0 500 Staff Support 140 0 5,150 Professional Services 1,500 1,650 1,600 Operating Equipment 498 2,646 3,000 Total $2,909 $5,000 $11,750 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2017 -18 will remain at the same funding allocation as FY 2017 -18. Expenses: The Historical Committee's FY 2018 -19 Budget will remain the as the FY 2017 -18 Budget. 273 of 282 8-08-2018 10:16 AM C I T Y 0 F S C H E R T Z PAGE: XX)OXXX PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2018 FINANCIAL SUMMARY -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 1,675 499 1,000 432 450 1,000 Fund Transfers 3,836 2,909 10,750 0 5,000 10,750 Miscellaneous 0 0 0 3 0 0 TOTAL REVENUES 5,511 3,408 11,750 436 5,450 11,750 EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE 3,836 2,909 11,750 4,303 5,000 11,750 TOTAL CULTURAL 3,836 2,909 11,750 4,303 5,000 11,750 TOTAL EXPENDITURES 3,836 2,909 11,750 4,303 5,000 11,750 REVENUE OVER/(UNDER) EXPENDITURES 1,675 499 0 3,868) 450 0 274 of 282 8-08-2018 10:16 AM C I T Y 0 F S C H E R T Z PAGE: XX)O(XX PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2018 REVENUES ( -------------- 2017-2018 --------------- )( -------- 2018-2019 ------- 2015-2016 2016-2017 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000-458100 Sale of Merchandise 1,675 499 1,000 432 450 1,000 TOTAL Fees 1,675 499 1,000 432 450 1,000 Fund Transfers 000-486101 Transfer In-General Fund 0 0 0 0 5,000 10,750 000-486106 Transfer In-Special Events 3,836 2,909 10,750 0 0 0 TOTAL Fund Transfers 3,836 2,909 10,750 0 5,000 10,750 Miscellaneous 000-497000 Misc. Income 0 0 0 3 0 0 TOTAL Miscellaneous 0 0 0 3 0 0 TOTAL REVENUES 5,511 3,408 11,750 436 5,450 11,750 275 of 282 8 -08 -2018 10:16 AM 615 - HISTORICAL COMMITTEE CULTURAL EXPENDITURES HISTORICAL COMMITTEE -------------------- -------------------- Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2018 PAGE: XX)G(XX (-------------- 2017-2018 --------------- )(-------- 2018-2019 -------) 2015 -2016 2016 -2017 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 609 - 521000 Operating Supplies 2,515 771 1,500 201 704 1,500 TOTAL Supplies 2,515 771 1,500 201 704 1,500 Operations Support 609 - 534200 Printing & Binding 49 0 500 0 0 500 TOTAL Operations Support 49 0 500 0 0 500 Staff Support 609 - 535200 Awards 113 140 1,000 0 0 1,000 609 - 535300 Memberships 0 0 150 0 0 150 609 - 535500 Training /Travel 70 0 4,000 0 0 4,000 TOTAL Staff Support 183 140 5,150 0 0 5,150 Professional Services 609 - 541300 Other Consl /Prof Services 1,090 1,500 1,600 1,456 1,650 1,600 TOTAL Professional Services 1,090 1,500 1,600 1,456 1,650 1,600 Operating Equipment 609 - 571810 Event Banners 0 498 3,000 2,646 2,646 3,000 TOTAL Operating Equipment 0 498 3,000 2,646 2,646 3,000 TOTAL HISTORICAL COMMITTEE 3,836 2,909 11,750 4,303 5,000 11,750 TOTAL CULTURAL 3,836 2,909 11,750 4,303 5,000 11,750 TOTAL EXPENDITURES ----- ----------- 3,836 - - - - -- ----- - 2,909 - - - - -- ----- ---- - - - - -- ----- 11,750 - - - - -- ----- - - - - -- -- 4,303 - - - - -- ----- --- - - - - -- - 5,000 - - - - -- ------ ---- - - - - -- ------ 11,750 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 276 of 282 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 277 of 282 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar ho general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter Adocument that establishes the city's governmental structure and provides distribution of powers and duties. |n order tobe implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting ao the legislative and policy-making bodof the City. CRM Client Resource Management -a type of software for tracking dutos, events, and clients. Debt Service Payments on debt made up of principle and interest following o set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified bylaw. Department Afunotiuna| group of the City with related activities aimed at accomplishing a major City service or program. Depreciation |n accounting, this isononoesh expense that reduces the value ufa capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount ofproperty taxes from the properties nn the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. 278 of 282 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 279 of 282 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 280 of 282 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 281 of 282 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 282 of 282 Work Session D CITY COUNCIL MEMORANDUM City Council Meeting: August 14, 2018 Department: Planning & Community Development Discussion on Unified Development Code Article 9, Section 21.9.8.B.3; Fences Adjacent to Residential Property and Section 21.9.7.G; Nonresidential and Multifamily Landscape Buffer Requirements This item was discussed at the August 7, 2018 meeting, but in light of the fact that not all of Council was in attendance, it was determined that bringing it back this week to provide staff direction would be beneficial. Unified Development Code Article 9 provides for the City's site design standards. Within this article are regulations for when a non - residential or multifamily development is being proposed adjacent to a residentially zoned or used property. Specifically, the non - residential or multifamily property is required to construct a screening wall that is to be of a masonry product and a minimum of eight feet (8') in height. In addition to this screening wall, the non - residential or multifamily development is required to install a minimum of twenty feet (20') wide landscape buffer adjacent to the property line of the residentially used or zoned property. This landscape buffer is to be located on the non - residential or multi - family property and is required to have a minimum of one (1) shade tree for each thirty linear feet (30') of buffer and a minimum of ten (10) shrubs for each fifty linear feet (50') of buffer. These requirements are in addition to any other landscaping, screening, or buffering requirements that may be applicable for the development of the lot. The masonry screening wall and landscape buffer requirements for non - residential and multifamily developments were put in place to help mitigate the impact, including light and sound pollution, of the development adjacent to the residential property. The screening wall and landscaping is to provide a visual and audible barrier for the residential property owner from the non - residential or multifamily development. Over the last two years planning staff has received comments from residential property owners, via phone calls and public hearings, both in favor and against the screening and buffering requirements for adjacent non - residential properties. Some of the commentary that has been provided in favor of the screening and buffering requirements are that the screening wall . provides for increased safety from the proposed non - residential development, along with City Council Memorandum Page 2 increased mitigation from the noise and light that comes with non - residential development. The most prevalent commentary from the existing residential property owners against the screening and buffering requirements is in relation to the masonry wall more than the landscaping. The sentiment conveyed to staff was that the non - residential property had some existing vegetation and the adjacent residents had grown accustom to seeing the vegetation on the property, and rather than having to look at a masonry wall they would rather see a full landscape screening. With the existing requirements, City staff does not have the ability to review and approve alternative screening or buffering standards. Additionally, the UDC does not provide a provision that allows proposed alternatives to be reviewed by a Board or Commission. Planning staff has been brainstorming a concept for a proposed UDC amendment to allow staff to both evaluate and approve an alternative design standard. To institute this alternative, planning staff would draft and propose a UDC amendment that would allow non - residential and multifamily developers two options on their screening and buffering standards. The first of which would be to install the masonry wall with a lower requirement for landscaping and a reduction in the buffer width. The second option would be to not install the masonry wall, but rather plant a full landscape screening that forms a continuous barrier from the first day the business is open with an increased buffer width. This would allow for areas that a masonry wall doesn't necessarily conform to the adjacent residential aesthetics the ability to still provide buffering and screening in a more aesthetically pleasing way. Additionally planning staff feels that this requirement should only be required between non - residential or multifamily development and residentially zoned property and exclude the provision regarding residentially used property. The UDC requires the in Sec.21.9.8.0 Screening Along Arterial Roadways, the installation of an eight foot (8') tall masonry wall when the side or rear yard of a single- family residential lot abuts a primary or secondary arterial roadway (i.e. Schertz Parkway and FM 3009). This section exempts lots greater than 1 acre in size located in the Residential Agriculture (RA) zoning district. It also provides for screening alternatives that can be requested and approved with the preliminary plat by the Planning and Zoning Commission. The UDC also requires in Sec.21.14.3 the installation of an eight foot (8') tall masonry wall when the rear yard of any non - residential lot abuts a primary or secondary arterial roadway. It is the opinion of planning staff that this requirement should not be changed as this adds to the aesthetics of the streetscape and roadways. Staff has received many comments complementing the appearance and feel of the residential sections of the City's primary and secondary arterials. By receiving additional guidance from the City Council on this topic, staff can do a more thorough review with research on how other cities require screening and buffering from non- residential properties to residential properties. With this guidance and research, planning staff could then proceed forward with a UDC amendment to the screening and buffering requirements to allow for increased flexibility. "Summer, summer, summertime / Time to kick back and unwind..." — "Summertime," by Will Smith & DJ Jazzy Jeff Maybe for everyone else, but not for public libraries! Summer is our very busiest season. Each year our library plans and carries out a large- scale, multi- faceted program designed to keep our community reading over the summer and have fun while doing it. Our library has been doing this since the very first summer it opened in June 1978. Public libraries across the nation have been carrying out summer reading programs in one form or another since the late 1890s. There are several reasons why public libraries host summer reading programs, but the main driver behind it is to help curb what is known as "Summer Slide" or "Summer Loss." These terms refer to the loss of reading and math skills over the summer months when children don't continue to practice the skills they learned during the previous school year. Summer slide is one of the reasons teachers spend time at the beginning of the school year covering old ground. Over time, students who continue to read and practice their skills over the summer break begin to outperform students who don't, turning in reading achievement test scores that are 35 -40% higher than their peers' scores. Two of the library's key community roles is to promote reading readiness in children and to offer lifelong learning opportunities to our residents. We provide reading opportunities year round, but it is especially important during the summer months when access to school libraries is unavailable. Summer by the Numbers • Length of Program 8 weeks Wifi Sessions 54,658 • Library Visits 48,417 Programs Presented 121 • Items Circulated 81,417 • Program Attendance 4,770 • New Cards Issued 1,074 • Volunteers 49 • Cards Renewed 475 • Volunteer Hours 968 • Computer Uses 8,288 July was a record - breaking circulation month for us. We recorded 47,340 circulations, the highest number since June 2012, when circulation was at 43,794. Summer by the Programs This year's theme was "Libraries Rock" and we took our cues for programming and activities from both music and science. In all, 121 adult, teen and youth programs were presented, or an average of 15 programs per week. There were also various displays and passive programming activities such as the "Libraries Rock" mosaic throughout the library. Programs included: • A Scholastic Book Fair sponsored bv the Library Advisory Board • A shadow puppet show bvMatt Sandbank/a Shadow Factory • Happy Tails Petting Zoo • Crafternoon crafting program for youth • Infant, Toddler & Preschool story times • The Rookin'\/au|LEauape Room • Tee Off for the Library Mini-golf fundraiser sponsored by the Schertz Library Foundation • Harry Potter Escape Room for teens • Cooking 1O1 for teens • Team Music Jeopardy • Giant Game [}ay • Medicare Program by Vibrant USA • Music and Art JOUrOG|iOg for adults • Quilting and Sewing programs for adults • Sewing for Kids • Walk-in Technology Help • The Amazing Race • CVrDDluOitv [)[urD Circle with D[urOrOiDg Around with Kevin Cooley • Water Play Day Summer by the Books Programs are the most visible part of our summer activities, but reading encouragement and the idea of reading for pleasure are at the heart of summer for us. The library uses an online software called Beanataok for tracking and logging reading activity. It's used for all programs that monitor this type of activity including 1.000 Books Before Kindergarten, the year-round Extreme Book Nerd Challenge, and Summer and Winter Reading Programs. The software allows us to customize what is tracked, provide reading lists, tips and customized reader's advisory, and lets us add activities and badges to each program. This summer, 8G1 people signed upto track their reading. Adults tracked time spent reading, logging a total of 323,632 minutes. Teens and children tracked number of titles read, logging a total of 5,952 books. We also provided a Summer Reading Program at the Gchertz Senior Center. Thirty seniors participated and logged 1O5titles. The top circulating adult book this summer was Fifty-Fifty by James Patterson. The kids didn't have a single favorite title, but definitely did have a favorite author and series—books from Jeff Kinney's [)iotynfa Wimpy Kid series took the top eleven spots of most circulated children's fiction. [)nnY Ley the pigeon Drive the Bus by K4uVVi||enna was the most popular children's picture book. Library Advisory Board The Library Advisory Board sponsors the summer reading program. They paid for all supplies and costs for outside prngnorn providers. They also paid fora 20-houppepvveeh temporary employee to help during the 8-week period. We owe the Board members and all the volunteers who work in the Read Before Book Store a huge thank-you for their hard work and part in making summer programming available to our community. "That summer seemed to last forever / And if I had the choice /Yeah, I'd always wan na be there/ Those were the best days of my life..." —"Summer of69," Bryan Adams Cooking 101—Learning to make pancakes and using a little creative license while doing it! Fun with Happy Tails Petting Zoo The Great Dog Wash Challenge—if the kids collectively read atleast 25O0 books, April and Michelle agreed to wash their dogs at the end of summer event. Journaling and Sewing Programs for Adults Shadow Puppet Show Drumming Program with Kevin Cooley Mini -golf in the Library Using the self -check is almost as much fun for the kids as Story Time! Giant Game Day LEGO Fun Sticky Note Mosaic —an example of "passive programming" Library -goers completed the activity one sticky square at a time Story Time Fun with Miss Michelle Music Books on Display Science Craft with Photosensitive Paper Water Play Day —Sun, Sand and Crafts LEGO sculpture created by Eric Hecox. The piece is made completely of black, white and gray LEGOs and is about 5' x 6' in size. Mr. Hecox teaches Spanish at Clemens High School, but at the library, we call him the LEGO Master. 0111 &WOL11"LlusI ady 1 DIU [o7 710 111101 City Council Meeting: August 14, 2018 Department: Subject: BACKGROUND Informational Item 1.2B Economic Development SEDC Small Business Grant Approval Process On May 2, 2017 the City Council authorized the Schertz Incentive Policy ( "Policy "). The Policy was created to increase job opportunities, add taxable value, increase quality of life, and diversify our local economy. The Policy also helps align the City of Schertz Economic Development Corporation ( "SEDC ") and the City Council's economic development efforts. The Policy outlines specific grants that maybe used to promote economic development. One of the grants outlined in the Policy is the Small Businesses Grant (SBG). The Policy defines a small business as a business with fewer than 50 full -time jobs or annual sales less than $10 million. The SBG is used to entice small businesses that create primary jobs to establish or expand operations in Schertz. The SEDC Board of Directors has further directed staff that SBGs should be limited to no more than $50,000 per company. Unlike other SEDC grant types, money has been allocated and approved for SBGs as part of the SEDC's annual budget. The City Council's role in approving SEDC grants, as defined by the Texas Local Government Code section 501.073, is to authorize all programs and expenditures. Traditionally this has happened once a performance agreement has been approved by the SEDC Board of Directors and a request has been made to authorize funds for the grant. Because City Council has already approved the Small Business Grant Program through the Policy approval and approved the expenditure through the annual budget process, additional approval is not required by the City Council for individual SBGs. Instead, going forward, a written update will be provided to the City Council once a SBG has been awarded and prior to the payment of any SBG. All other SEDC grants will still be taken to City Council for their authorization of funds. This change will eliminate additional approvals that are not required by statute and help reduce the amount of time needed to process SBG request. ATTACHMENTS Schertz Incentive Policy Informational Only — 1.2C CITY COUNCIL MEMORANDUM City Council Meeting: August 14, 2018 Department: Management Subject: Pending Informational item status Below is a list of informational items that have been requested by Council and their proposed due dates: Workshop discussion regarding possible UDC amendments 8 -28 -201.8 To Council to allow for zoning of greenspace. (Requested by Mayor Pro- Tern Scagliola) Workshop discussion regarding Purchasing Guidelines and 8 -28 -2018 to Council 50K Spending on contracts. Workshop discussion regarding recycling (larger recycle 8 -28 -2018 to Council bins) (Requested by Councilmember Edwards) Workshop discussion and possible action regarding the 8 -28 -2018 to Council makeup of the Interview Committee. Workshop discussion regarding the exploration regarding the 9 -11 -2018 to Council use of HOT Funds to beautify Schertz. i.e., murals etc. (Requested by Mayor Pro -Tem Scagliola) Workshop discussion and update from the Transportation To Council after TSAC Safety Advisory Commission regarding people parking in front of mailboxes (Requested by Councilmember Crawford) Workshop discussion regarding potential UDC code To Council after P &Z amendments regarding standards for sheds City Council Memorandum Page 3 Applicable UDC Requirements • UDCArticle 9; Section 21.9.8.B.3 Fences Adjacent to Residential Property — Where any nonresidential or multifamily use, lot or parcel except public schools is adjacent to or separated by only a local street or alley from a lot or parcel that is zoned for single family residential use, the nonresidential or multifamily use shall construct a masonry screening wall a minimum of eight feet (8') in height. The screen shall be located no closer to the street than the property line. Such screening wall shall be maintained in good condition. Any sections of this UDC or any other City ordinances, codes or regulations concerning sight obstructions of intersections shall be applicable to the screen where it is intersected by a right - of -way. Where any nonresidential or multifamily use, lot or parcel is located in such a manner so as to be at a higher elevation than an adjacent lot or parcel that is zoned for single family residential use, the required masonry screening wall shall be constructed on the higher elevation so as to mitigate the adjacent residential property from the impacts of the adjacent use. • UDC Article 9; Section 21.9.7.G Nonresidential and Multifamily Landscape Buffer Requirements — In addition to any screening requirements of section 21.9.8, a nonresidential or multifamily use adjacent to a residential use or residentially zoned property shall provide a minimum twenty foot (20') landscape buffer adjacent to the property line of the residential use or residentially zoned property. A minimum of one (1) shade tree shall be planted for each thirty linear feet (30') of landscape buffer. A minimum of ten (10) shrubs shall be planted for each fifty linear feet (50') of landscape buffer. All other areas within the landscape buffer shall be covered with grass or another solid vegetative cover approved at the time of Site Plan approval. • UDC Article 9; Section 21.9.8.B. C Screening Along Arterial Roadways 1. Requirement Criteria. a. Where subdivisions are platted so that the rear or side yards of single- family residential lots are adjacent to a principal or secondary arterial roadway as described in section 21.14.1, or are separated from a principal or secondary arterial roadway by an alley, the developer shall provide, at its sole expense, a minimum eight foot (8') tall masonry screening wall. All screening shall be adjacent to the right -of -way or property line and fully located on the private lot(s), including columns and decorative features. Any sections of this UDC or any other City ordinances, codes or regulations concerning sight obstructions of intersections shall be applicable to the screen where it is intersected by a right -of -way. b. Parcels or lots one (1) acre or greater in size located in the RA zoning district and used in conjunction with the containment of livestock or farm animals are exempt from the screening wall requirements of this section. City Council Memorandum Page 4 2. Screening Alternatives. An alternative form of screening, in -lieu of the masonry wall, may be approved by the :Planning and Zoning Commission with the Preliminary Plat application. Alternatives that may be considered include: a. a living /landscaped screen in conjunction with decorative metal (e.g., wrought iron) fence sections with masonry columns; b. a combination of berms and living /landscaped screening; c. a combination of berms, decorative masonry walls and living /landscaped screening, either with or without a decorative metal or "FenceCrete" type of fence with masonry columns; or d. some other creative screening alternative may be approved if it meets the spirit and intent of this section, if it is demonstrated to be long- lasting and generally maintenance -free, and if the Planning and Zoning Commission find it to be in the public interest to approve the alternative screening device. 3. Time required for opacity. Any required screening device shall be, or shall achieve, at least six feet (6') in height and at least ninety percent (90 %) opacity within three (3) years of initial installation /planting. 4. Maintenance Easement. A wall /screening maintenance easement at least five feet in width shall be dedicated to the home owners association on the private lot side and adjacent to the entire length of the screening wall or device for maintenance and repair of the screening wall. 5. Installation. The screening /wall /device shall be installed prior to final acceptance of the subdivision public improvements. All landscape materials, if utilized, shall be installed in accordance with section 21.9.7. Failure to properly install all components of a required screening wall or device within the prescribed time frame shall constitute a violation of this UDC, and shall authorize the Public Works Director to refuse acceptance of the subdivision public improvements. 6. Design of Walls. All masonry, wrought iron, steel or aluminum screening wall plans and details must be designed and sealed by a licensed professional engineer, and must be approved by the City. Use of chain -link, chicken -wire, hog -wire fencing, and any other material similar in appearance and quality is expressly prohibited for meeting the requirements of this section. 7. Height of Screening. The height of required screening devices, including spans between columns, shall be a minimum of six feet (6') and shall be no more than eight feet (8'). Decorative columns, pilasters, stone caps, sculptural elements, and other similar features may exceed the maximum height by up to two feet (2') for a total maximum height of ten feet (10') for these features. 8. Other Easements. Screening fences, walls and devices shall not be constructed within any portion of a utility or drainage easement unless specifically authorized by the City and by any other applicable utility provider(s). • UDC Article 14; Section 21.14.3.G Screening — A masonry screening wall a minimum of eight foot (8') in height shall be provided where the rear yard of any residential or nonresidential lot abuts a Principal or Secondary Arterial. Any masonry screening wall constructed as part of a new residential subdivision shall be constructed of a like and similar City Council Memorandum Page 5 material and color as screening walls in adjacent subdivisions to provide a consistent streetscape.