08-03-2018 Minutes SpecialMINUTES
SPECIAL MEETING
August 3, 2018
A Special Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 3,
2018, at 8:30 a.m., at the City of Schertz Civic Center, Bluebonnet Hall, 1400 Schertz Parkway,
building #5 The following members present to -wit:
Mayor Michael Carpenter
Councilmember Mark Davis
Councilmember Scott Larson
Councilmember Cedric Edwards
Councilmember Ralph Gutierrez
Councilmember Bert Crawford
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Staff Present:
Acting City Manager Brian James
City Attorney Charles Zech
Assistant to the City Manager Sarah Gonzalez
Guests Present:
Tim Brown
Glen Outlaw
Richard Dziewit
Allison Heyward
Ferrando Heyward
Call to Order (General Comments)
Executive Director Dudley Wait
City Secretary Brenda Dennis
Finance Director James Walters
Mayor Carpenter called the meeting to order at 8:32 a.m. as there was a quorum present.
Welcome /Overview
Discussion and direction regarding mid- budget preparation, including but not limited to City
Policies and Capital Improvement Program. (B. James)
General Comments
Mayor Carpenter recognized Acting City Manager Brian James and Finance Director -James Walters
who reviewed the following which were discussed by Council:
The following items were discussed:
Base Budget — 5 -year model (where did we end up)
Revenues & Expenses —
- Reduced Revenue
• Continued increase in Disabled Veterans Homestead exemptions
(approx. $900K since 2014 -15 — recurring cost)
• Ongoing decline in Court revenues (shift to community Policing philosophy)
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(approx. $1 million since 2012 -13 — recurring cost)
o Proper allocation with HOT and EDC funds
(approx. $260K — recurring cost)
• The implementation of the Class and Comp Study
• Approx. $1.6 million over the 4 -year period (recurring)
• Employees still in bottom half of the market
• Increased cost to provide same level of service
• Cost of fire service — to open a new station costs approx.:
■ $1.2 million recurring staff and equipment
® $800K fire apparatus
® $8 million facility
• Police vehicles
® $57K in 2010 -11 vs. $66K in 2018 -19 (15.8% increase over 7 -year period)
® Expanded program discussions
Mayor Carpenter called for a brief break at 11:35 a. m.
Guest Richard Dziewit left the meeting.
® Class & Compensation (act on) — need for a manpower study
® General Fund — 5 Year Forecast Discussion
® Budget Goals: 5 Year Forecast
® Tax Rate Discussions: Veterans, Homestead exemptions — Why tax rate changing
® The Effective Rate: is a calculated rate that would provide the city with about the same
amount of revenues it received the year before on properties taxed in both years. The Rollback
Rate is a calculated maximum rate allowed by law without voter approval. If Council adopts a
rate higher than the Rollback Rate, citizens can petition for an election to reduce the rate back
to the Rollback Rate.
® The 2018 Tax Year Effective Rate is $0.4892 per $100 of valuation and the 2018 Rollback
Rate is $0.5146 per $100 of valuation. Staff is recommending a preliminary maximum
property tax rate of $0.5146 per $100 which is the same as the Rollback Rate.
Discussion regarding FY2018 -19 Budget, New Personnel requests, equipment and
outsourcing contracts, program changes /additions, reassigned departments.
® Discussion regarding other requests for the FY 2018 -19 budget.
Final comments were provided by Acting City Manager Brian James.
Adi,ournment
Mayor Carpenter adjourned the meeting at 12:28 p.m.
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