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09-25-2018 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL September 25, 2018 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 Call to Order — Regular Session Opening Prayer and Pledtes of Allegiance to the Flags of the United States and State of Texas. (Councilmember Kiser) Presentation • Proclamation recognizing Fire Prevention Week. (Mayor /K. Long) City Events and Announcements • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) • Announcements and recognitions by the Acting City Manager (B. James) • Announcements and recognitions by the Mayor (M. Carpenter) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding 09 -25 -2018 Council Agenda officer, during the Dearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and/or action regarding the approval of the minutes of the meeting of September 11, 2018. (B. Dennis) 2. Resolution No. 18 -R -129 — Consideration and /or action approving a Resolution authorizing the Acting City Manager to enter into an Agreement with Arthur J. Gallagher and Co. to provide Health Care Insurance Broker Services. (D. Wait /J. Kurz /L. Cox) 3. Resolution No. 18 -R -128— Consideration and/or action approving a Resolution authorizing EMS Debt Revenue Adjustments, Utility Billing Debt Revenue Adjustments and Schertz Magazine Debt Revenue Adjustments for certain inactive outstanding receivables. (B. James /J. Walters) 4. Resolution No. 18 -R -124 — Consideration and /or action approving a Resolution authorizing an Interlocal Agreement for funding assistance with the Schertz Housing Authority. (B. James) 5. Resolution No. 18 -R -130 — Consideration and /or action approving a Resolution authorizing the purchase of an Animal Care Services Vehicle from Maplecrest Ford. (D. Wait /M. Bane) Discussion and Action Items 6. Resolution No. 18 -R -131 - Consideration and /or action approving a Resolution by the Schertz City Council approving a bond resolution previously adopted by the Board of Directors of the Schertz /Seguin Local Government Corporation authorizing the issuance of obligations designated as "Schertz /Seguin Local. Government Corporation Contract Revenue Refunding Bonds, New Series 2018"; acknowledging that these obligations will be sold to Raymond Hilltop Securities Inc., as the authorized representative of a group of underwriters pursuant to the provisions of a purchase contract; ratifying, reconfirming, and readopting the provisions of a Regional Water Supply Contract executed between the City of Schertz, Texas, the City of Seguin, Texas, and the Schertz /Seguin Local Government Corporation; authorizing the Mayor, the City Manager, and the City Secretary of the City of Schertz, Texas to execute on behalf of the City of Schertz, Texas all documents in connection with this transaction; and other matters in connection therewith. (B. James /J. Kuhn /M. Mc.Liney /A. Freedman) 09 -25 -2018 City Council Agenda Page - 2 - 7. Ordinance No. 18 -S -34 -- Conduct a public hearing and consideration and /or action PH approving an Ordinance regarding a request for a Specific Use Permit and associated conceptual site plan to allow a Convenience Store and Gas Pumps on an approximate 2 -acre site. The property is more specifically described as the south east corner of the intersection of FM 1518 and Maske Road, City of Schertz, Guadalupe County, Texas. First Reading (B. James /L. Wood/E. Grobe) 8. Temporary Crisis Leave Pool Policy — Discussion, consideration and/or action regarding approval of a temporary employee crisis leave pool policy. (B. James) Roll Call Vote Confirmation Workshop • Discussion and possible action regarding the minute transcription style of the official City Council meetings. (Item requested by Councilmember Kiser) (B. Dennis) Roll Call Vote Confirmation Closed Session 9. City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. 10. City Council will meet in closed session under Section 551.071 of the Texas Government Code, Consultation with the City Attorney regarding regulations within the Unified Development Code. Reconvene into Regular Session 9a. Take any action based on discussions held in closed session under Agenda Item 9. 10a. Take any action based on discussions held in closed session under Agenda Item 10. Roll Call Vote Confirmation Requests and Announcements • Announcements by the Acting City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees 09 -25 -2018 City Council Agenda Page - 3 - • Recognition of actions by community volunteers 11. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Update information from the Committee of Committees Advisory Board. (CCAB). (B. James /S. Gonzalez) • Update information on the Texas Ambulance Supplemental Payment Program (TASPP) for EMS. (D. Wait /J. Mabbitt) • Pending informational items. Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 21st DAY OF SEPTEMBER 2018 AT 3:50 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. g1t NDA DENN1,S Orenda Dennis, City Secretar I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2018. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If' you require special assistance or have a request for sign interpretative services or other services, please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS 09 -25 -2018 City Council Agenda Page - 4 - Mayor Carpenter Councilmember Scagliola — Place 5 Main Street Committee Interview Committee for Boards and Commissions - Alternate Hal Baldwin Scholarship Committee Schertz- Seguin Local Government Corporation — Alternate Cibolo Valley Local Government Corporation - Alternate Councilmember Davis— Place 1 Councilmember Gutierrez — Place 2 Audit Committee Audit Committee Schertz Housing Authority Board Investment Advisory Committee Interview Committee for Boards and Commissions Main Street Committee - Chair Councilmember Larson — Place 3 Councilmember Edwards — Place 4 Main Street Committee — Vice Chair Interview Committee for Boards and Commissions Investment Advisory Committee Cibolo Valley Local Government Corporation Main Street Committee Councilmember Kiser — Place 6 Councilmember Crawford — Place 7 Schertz Animal Services Advisory Commission Schertz- Seguin Local Government Corporation Audit Committee Interview Committee for Boards and Commissions TIRZ II Board 09 -25 -2018 City Council Agenda Page - 5 - Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: September 25, 2018 Department: Subject: City Secretary Minutes The City Council held a city council meeting on September 11, 2018. HHYG • ' • On RM RECOMMENDATION Staff recommends Council approve the minutes of the Special Joint Workshop Meeting with Council and the Planning and Zoning Commission followed by a Regular Session on September 11, 2018. ATTACHMENTS Minutes of the Special Joint Workshop Meeting with Council and the Planning and Zoning Commission followed by a Regular Session on September 11, 2018. MINUTES SPECIAL JOINT WORKSHOP MEETING WITH COUNCIL AND THE PLANNING AND ZONING COMMISSION REGULAR SESSION CITY COUNCIL September 11, 2018 . A Special Joint Workshop Meeting with Council and the Planning and Zoning Commission and a Regular Meeting was held by the Schertz City Council of the City of Schrtz, Texas, on September 11, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Mayor Pro-�Tem Davi 'S( Councilmember Mark Davis Counoilrnember Ralph, G Councilmember Scott Larson Councilmember Cedric E Councilmember Angelina Kiser Councilmember Bert Cra Planning & Zoning Commissioners: Michael Dahle Chair Ken Grt Gordon Rae Glen Ot LaDonna Bacon Richard Commissioner Ernest Evans absent. Staff Present: Executive Director City Attorney Dan Mayor Pro -Tem • • Acting City Manager Brian James Wait Assistant to the City Manager Sarah Gonzalez City Secretary Brenda Dennis wass stuck in traffic and will be here shortly. City Council,rl, Mayor Pro -Tem called the Council portion to order at 6:00 p.m. & Zoning Commission — Planning & Zoning Chair Michael. Dahle called the Zoning portion to order at 6:00 p.m. Mayor Carpenter arrived at 6:02 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Carpenter) Mayor Carpenter provided the opening prayer followed by the pledges of Allegiance to the Flags of the United States and State of Texas. 09 -11 -2018 Minutes Page - 1 - Workshop • Discussion regarding City requirements for sheds. (K. Long /E. Grobe /L. Wood) Mayor Carpenter recognized Planner I Emily Grobe who provided a PowerPoint presentation with information regarding the UDC Amendment to Article 8, Section 21.8.2 and associated Code of Ordinance changes. She explained the requirements currently under review and explained staff's recommendation which is to propose reinstating a permitting requirement for all sheds. City staff proposes two amendments to put into their fi e,� and building codes which essentially adds accessory buildings to their current code. There would still be the three - foot requirement from the property line and 1.0 feet fromthe residential home. Councilmembers added their reinstating permits, a. material, expanding cl of a shed, etc. Actin proposals and councils etc. thoughts and ,suggestions regarding risks, compromising, e side placement optiort� overall public safety, fire rated r the citizens, lack of stiff enforcement resources, definition Manager Brian James added his comments regarding the tins regarding regulating and/or over - regulating ibility, permit requirements, outreach, public Mayor Carpenter discussed the challenges they all face. He made a suggestion as follows. The ordinance as it stands today stands with a few minor exceptions. For those that live in an odd sized lot and face other challenges, that there be a permit process (as shown tonight) if you want o move inside the 10 feet. Acting City Manager Brian James stated staff will come up with some options that are different based' on a fundamental acceptability of risk. They will all be workable and practical. Then they will narrow the decision point to how much risk are we willing to allow. He stated it appears that Council may be less inclined to regulate than P &Z but that information is helpful for staff to know. 09 -11 -201.8 Minutes Page - 2 - • Discussion regarding Unified Development Code (UDC) requirements for masonry walls and buffering. (B. Cox /L. Wood) Senior Planner Bryce Cox stated the current requirements say if you are a non - residential property developing adjacent to a single - family zoned property you must construct an eight - foot -tall masonry screening wall. Additionally, you must construct a 20 -foot landscape buffer adjacent to the property line of the residential use. There are also screening requirements along arterial roadways such as those along FM 3009. Most developers are not a fan of these requirements due to the additional expenses associated with them. Staff has also heard both pros and cons from residents regarding the wall /buffer requirements. Some options staff came up with are as follows: 1) Install the masonry wall with a lower requiree the buffer width. 2) Don't install the masonry wall, but rather plant a continuous barrier. P &Z Commissioners commented on the masonry etc., evaluating cases one by one, raving options Councilmembers provided various remar of case by case evaluations. a reduction in forms a ong Schertz Parkway, FM 3009, and the pros /cons for any changes to Article 9 which talks abuts a main or secondary thoroughfare in Article 1.4 —it looks correct to him. For the -s. But there may be times when staff needs Orly in more undeveloped areas of the city. ig City Manager Brian, James summarized stating it appears we are comfortable with ode we have now while understanding we do have a tool for a planned development ct. For larger circumstances we have the ability to tailor the screening as appropriate. • Discussion regarding the Comprehensive Land Plan and current zoning. (B. Cox /L. Wood /B. James) Senior Planner Bryce Cox stated his PowerPoint presentation was given to P &Z (upon request) back in March. The context he will give them is an overview of the large areas of town where the current zoning is not in conformance with the recommendations of the Comprehensive Plan. He provided a picture of their future land use map which is a piece of the comprehensive plan and a picture of their future zoning map. He went over maps of northern Schertz, central Schertz and southern Schertz in regard to their current zoning and their future land use plans. 09 -11 -201.8 Minutes Page - 3 - Planning & Zoning Commission members spoke about future development in northern Schertz, the budget planning process and current zoning concerns, and future infrastructure development. Councilmembers spoke on topics of expense of development /infrastructure and current zoning evaluations. Acting City Manager Brian James clarified, staff has updated the comprehensive plan and the future land use plan. They have not gone to the next step of updating city initiated rezonings to rezone properties in conformance with the future land use plan. We haven't ensured that development is consistent '.with that vision. Some communities choose to do that, and others don't, unless there it a problem. Often, if there is not a lot of infrastructure, there isn't a lot of developing happening. Mayor Carpenter encouraged everyone who was not active in the, city or on P &Z or a member of city council during the time they had the Comprehensive Land Use Plan put together to review it before making a decision about whether there should be a city- initiated rezoning. There was a great deal ofthought th, point we should not abandon that. He does haVe a I telling a group of landowners `By the way, we are gain to what we want it to be as a city.' However, he feels 11 be involved once shown the Comprehensive Land Us behind it with the long -term develdent,possibilities their land. They might be supportive 'and say we c However, it takes a lot of money to do that. The ehalb that point where we expend as much time a we have ti do the things we need to cliff and do them the right way, of • Schertz City Council Woikshon session at Mayor Carpenter Pr~ntntinn at 7:47 went into that, and:to -,Mr. Dahle's idamental challenge with simply to change the zoning of your land majority of the landowners might Plan —and the thought that went id'' otential increase in values of ild " look at a city- initiated path. j,e: before us is to balance finding it we have the money available to adjourned the Planning & Zoning portion adjourned the Council portion of the Joint the regular session at 7:49 p.m. • Presentation and update from Guadalupe Regional Medical Center — Prescription Assistance Report. (D. Wait /J. Riggs) Mayor Carpenter recognized Dr. Jerry Riggs from the Seguin Guadalupe Regional Medical Center who provided a brief overview of the assistance provided Schertz residents during the past six months. He thanked council for their continued support of this program. 09 -11 -201.8 Minutes Page - 4 - Mayor /Council thanked Dr. Riggs for his service. If anyone has any questions about the program and /or knows of anyone in need of prescription assistance, they can call Dr. Riggs direct in Seguin at 830 - 401 -7470. City Events and Announcements • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) Mayor Carpenter recognized Executive Director Dudley W announcements: Thursday, September 13' Northeast Partnership Meeting 11:30 am Olympia Hills Golf Course and Conference Saturday, September 15th Schertz Public Library This event will showcase 10 local share information about their work, for purchase Tuesday, Septemb Chamber Lunches Civic Center the following and adult books who will ,have their books available September 14 .� 1511 - SchertzQ — update, Staff has been monitoring the weather for the event and there may be a low- pressure system moving in — staff is evaluating the situation. With the rain we have received so far it has presented potential problems, i.e., area for shooting off fireworks is under water, ground in the park is saturated (Area for the BBQ's event). Currently, the BBQ's event will be held this weekend. The Schertz 60th Anniversary is also proposed to be moved to the first weekend in October. Information regarding this event will be communicated tomorrow afternoon. 09 -11 -201.8 Minutes Page - 5 - Tuesday, September 25th City Council Meeting 6:00 pm Council Chambers Saturday, September 29' Breakfast with the Blue 8:30 am –10:30 am Whataburger – 5570 FM 3009 This is an opportunity for the residents to get to know their neighbors and the police officers working in their community. Star Party 7:30 pm –10:30 pm Crescent Bend Nature Park For more information, contact Schertz Parks and • Announcements and recognitions by the No announcements were made. • Announcements and recognitions by the Mayor. No announcements were made. Hearing of Residents Mayor Carpenter recognized the f6ilowing who ity Manager (B. J U • Mr. Dana Eldridge, 2628 Gallant Fox Drive, who spoke on the workshop discussion last week regarding the makeup of the Interview Committee. He feels if you don't change what you have in place, you will still have the `good ole boy' system in place. He feels it needs to be relooked at. • Ms. Michelle Womack, 2944 Mineral Springs, who spoke about the Animal Adoption Center. She thanked Police Chief Hansen and Assistant Chief Bane for the numerous improvements. It looks better and cleaner. She also spoke about Palo Alto which she believes is a good program —we have used it for over 20 years. It should not be stopped. She has copies of e -mails if anyone wants to see them of the Schertz facility manager's 09 -11 -2018 Minutes Page - 6 - communications to stop utilizing the program. Palo Alto requested a meeting with our staff on the 271h of August. To her knowledge that has not occurred. She also feels the e -mail communications were done in a disrespectful, unprofessional manner. She spoke on the Shelter operations last week and said it then as wellwe don't have the right person in that position. As council listens to the presentation tonight on the shelter, realize that they are making good progress, but what happens when the Police Department pulls out? They still have to have someone in that position who is doing the right thing. We can do better and today is a good day to start. • Mr. Steve Cicherski, 35095 Winter Glade, who spoke on the budget and a question was What is the role of city government? Why are programs being: expanded if the city cannot afford to pay for it? What was the proper prioritizatidn? He spoke of the tax increases, restoration of cabooses, parks and pools, etc. We should continue!to retook at things; development revenue, city processes, efficiencies, IT services, contracts, delay hiring, and possibly cutting back on some of the celebrations. Get revenue from finirt , people from violating city ordinances, code compliance; fireworks, etc. jn the end, property taxes should remain the same until some of these other things get figured out and spending is reduced. Lastly, he spoke about the disabled veteran proper ,tax exemptions and resultant lost revenues. They shouldn't be blamed for the city's current revenue intake issues. • Mr. Justin Crank, (Doug Crank) 50 1 ''PM,,: 3(109, who addressed Council regarding a situation at Stone Crest Apartments. They hod, some issues and called the city's Code Enforcement Division to help and they ;said to deal with the Apartment management. In talking to other residents, ` they have a lot of issues of things not being fixed at the apartment complex. If CodcEnforcement can't help, who can? Workshop • Discussion and update regarding the Schertz Animal Adoption Center. (D. Wait /M. Mayor Carpenter recognized Assistant Police Chief Marc Bane who provided a brief Power Point regarding staffing, reorganization, budget, policy and procedures, training /co; ifications, staff safety, needed building repairs, kennel grates system, security of the Vet Room, sewer filter system, storage and vat rooms /kennels. He reviewed community concerns: Animal intake process, disease within the shelter, quarantine areas, animal illness rooms, sick animal care, cleaning procedures, shelter hours of operation, animal deaths, dog kennels, aggressive dog safety, animals sharing kennels, animal transfers, rescues, Palo Alto College for veterinary services, donations, Ruby's health status and Mila's health status. Assistant Police Chief Marc Bane and Acting City Manager Brian James addressed questions from Council. Members of Council voiced their concerns and thanked Assistant 09 -11 -201.8 Minutes Page - 7 - Chief Bane for the presentation. In conclusion a monthly briefing will be prepared and sent out for council review. • Presentation and discussion regarding the FY2018 -19 Water /Wastewater rates by Dan Jackson with Willdan Financial Services. (D. Wait /J. Hooks) Mayor Carpenter recognized Dan Jackson with Willdan who updated the Council regarding the 2018 Water and Wastewater rate plan with proposed rate changes. Items included were historical and forecast water account usage, water /wastewater rats comparisons with other cities, water and wastewater utility forecast of cost of service. Mr. Jackson stated that because of the City's better than forecast financial performance, 2018 rate adjustment can be less than forecast in 2017. Proposed 2018 rate plan: Effective FYtat ,, Fvrecsf Frcas Current Oct 18 Oct-19 Oct-20 Oct -21 Base Charge 518" $ 23.89 ; 24 -61 , $ 25.34 $ 26.11 $ 26.89 314" 35.82 36.89" 38.00 39.14 40.32 1" 59..70 61.49 63.34 65.24 67.19 Volume Charge -518, 314, 1" - 6,000 2.95 3.04 3.13 3.22 3.32 6,001 9,000 3.40 ;3;09 3.18 3.28 3.38 9,001 12,000 3.24, 3.31 3.44 3.54 3.65 12,001 15,000' " 3.50 = 3.61 3.71 3.82 3.94 15,001 18;000 3.71 '" 3.82 3.94 4.05 4.18 18,001 34,000 4.67 4.81 4.95 5.10 5.26 30,001 .45,(100 5.30 5.46 5.62 5.79 5.97 45,001 60,060 5.64 5.81 5.98 6.16 6.35 60,001 75,000-, 5.85 6.03 6.21 6.39 6.58 75,001 , Above 5.97 6.15 6.33 6.52 6.72 Residential Base Charge $ 11-72 ; 12.54 $ 13.42 $ 14.36 $ 15.08 Line Maiintenance Fee 0.46 0.49 0.53 0.56 0.59 User Charge 3.58 3.83 3.93 4.09 4.19 Total Charge per 1,000 Gallons - 1;000 4.04 4.32 4.46 4.65 4.78 12.001 Above 8.76 9.37 10.03 10.73 11.27 09 -11 -2018 Minutes Page - 8 - Proposed 2018 rate plan impact on monthly charges: Effective�t.. Water WW Current Oct 18 Oct-19 Oct-20 Oct -21 518" Meter 5,000 5,000 Inc 518" Meter 10,000 5,000 Inc 1" Meter (Business) 30,000 30,000 Inc 2" Meter (Business) 120,000 120,000 Inc In summary: $ 70.56 $ 73.95 $ 76.69 $ 79.85 $ 82.47 3.39 2.74 3.15 2.63 85.75 89.60 92.81 96.45 99.57 3.85',' 3.21 3.64 3.12 39720 418.05 438.13 450.04 477.99 20.85 20 -09 21 -91 17.95 1,641.14 1,731.13 89.99 1,924.60 2,005.98 99 -94 81.38 o Prudent management by City staff has enabled the magnitude of rate adjustments to 09 -11 -201.8 Minutes Page - 9 - Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 9:51 p.m. 10a. Take any action based on discussions held in closed session under Agenda Item 10. No action taken. Consent Agenda Items Mayor Carpenter read the following: I Minutes — Consideration and/or action meeting of September 4, 2018. (13. Dennis) the minutes of the The following was read i [Eff-I'law The following Was read into record: RESOLUTION NO 18-R-125 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE ROOF & EXTERIOR REPAIRS AND PARKING EXPANSION PROJECT OF FACILITIES OF THE GUADALUPE APPRAISAL DISTRICT, COUNTY OF GUADALUPE 09-11-2018 Minutes Page - 10 - Mayor Carpenter recognized Councilmember Larson who moved seconded by Councilmember Gutierrez to approve consent items 1 -4. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Discussion and Action Items 6. Ordinance No: h8 -T -32 Consideration and /or action approving an Ordinance adopting a budget for the fisedl,year beginning October 'l� 201.8 and ending September 30, 2019. Final Readint- (13. James /J. Walters), ORDINANCE NO. 18 -T -32 AN ORDINANCE :ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018, AND ENDING SEPTEMBER 30, 2019, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Carpenter recognized Finance Director James Walters who stated in the General Fund, staff has proposed increasing the amount of funds allocated toward maintenance of parks, streets, and facilities by $235,000 each. 09 -11 -2018 Minutes Page - 11 - The Water & Sewer Fund has an increase of $800,000 in the contribution to Schertz Seguin Local Government Corporation in preparation of the new pipeline and water supply development, an increase of $400,000 in sewer treatment costs and for new population, and an increase in debt payments of $275,000. FISCAL IMPACT General Fund Special Events Fund* Tax I &S Fund Water & Sewer Fund Capital. Recovery -Water Capital Recovery -Sewer Drainage Fund EMS Fund SEDC PEG Fund Hotel Occupancy Tai Fund Park Fund Tree Mitigation Library Fund Historical Committee Total $33,489,265 156,510 6,653,723 24,435,188 256,000 260,500 1,162,559 9,235,636 5,749,744 195,000 256,732 1.8, the Special Events Fund incorrectly listed .Tected $190 lower uue & Expense Summary, General Fund Revenue, reflect a transfer from reserves of $1,609,075 to update department description he City Council approve final reading of Ordinance No. 1.8 -T -32, the fiscal year beginning October 1, 2018 and ending September transfer from General Fund Reserves of $1,609,075 for operations. Mayor Carpenter recognized Councilmember Larson who stated it is challenging for him to approve the budget and then the tax rate. He finds it challenging to fully understand the philosophy behind the budget process. Councilman Davis had previously stated it was a transition from a small community to a big community. However, he can't get the requests to align with the history. He talked about cuts in the past and believes we have to consider all these things before we raise taxes. He spoke about new projects vs. maintenance necessities on things we already have. He would like to see a year of operation like we are really in a financial crisis —not creating new parks and other program expenditures. He also 09 -11 -201.8 Minutes Page -12 - h reinforced his opinion of not needing to raise the tax rate but rather take a hard look at some of the items we are still spending money on. Mayor Carpenter recognized Counci]member Davis who pointed out that the city has certain funds that can only be used for a specific purpose (i.e., dedicated park funding). Councilmembers continued discussion /comments /opinions regarding raising or not raising the tax rate, budget problems, cutting projects /expenditures, shifting our way of thinking, and refocusing and recognizing the city's limited resources and, noW. Mayor Carpenter recognized Councilmember Davis who moved seconded by Counci]member Edwards to approve Ordinance No.18�T -32 on final reading. The vote was 5 -2 -0 with, Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford voting for and Mayor Pro -Tem Scagliola and Councilmemb+r Larson voting no. Motion Passed. Resolution No. 18 -R -126 — Consideration and/or, action approving a Resolution ratifying the property tax increase reflected in the adopte ',budget for Fiscal Year 2018 -19. (B. James /J. Walters) The following was read into RESOL A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS RATIFYING THE PROPERTY TAX INCREASE REFLECTED IN THE ADOPTED, BUDGET FOR FISCAL YEAR 2018 -19, AND OTHER MATTERS IN CONNECTION T14EREWITH or Carpenter recognized Finance Director James Walters who stated in accordance the Local Government' Code Section 102.007(c), with the adoption of a budget that require raising, m re revenue ftom property taxes than in the previous year, a separate must be taken to ratify the, property tax increase reflected in the budget. This vot must be separate from the vote to approve the budget or adopt the tax rate. This is the first time the City of Schertz will ratify the property taxes reflected in the budget and it will be a'st.ndard of operations going forward. This budget will raise more total property taxes than last year's budget by $1,442,093 or a 9% increase, and of that amount, $570,214 is tax revenue to be raised from new property added to the tax roll this year. Staff recommends that the City Council ratify the property tax increase as voted on and approved with the adoption of the FY 2018 -19 Budget. 09 -11 -2018 Minutes Page -13 - As there were no further comments or questions from Council, Mayor Carpenter called for a motion/vote. Mayor Carpenter recognized Councilmember Davis who moved seconded by Councilmember Gutierrez to approve Resolution No. 18 -R -126. The vote was 5 -2 -0 with, Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford voting for and Mayor Pro -Tem Scagliola and Councilmember Larson voting no. Motion Passed 8. Ordinance No. 18 -T -33 — Consideration and /or action app the appraisal roll; setting the tax rate; levying and assessing taxes for the use and support of the municipal governmeril Final Reading (B. James /J. Walters) The following was read into record: ORDINANCE NO. 18 -T to Ordinance approving and special ad valorem City of Schertz, Texas. iLL; SETTING THE TAX SPECIAL AD VALOREM vICIPAL GOVERNMENT ZING THE LEVIES FOR 3ILITY CLAUSE; AND Comments from couticilmetribeirs,included focusing on the I &S interest, facilities, parks and road maintenance, I needs, staff's good job of providing the budget information, council's obligation to make progress, more future policy and procedure reviews, making tough decisions, providing options, balancing city services and tax revenue, opportunities for more cut .and more efficiencies Mayor Carpenter ` asked Mr. Walters to put on the overhead screen the "City Tax Rate /Corresponding actions chart. He stated that he took the time to put together a basic construct for five years. This is a place to start the conversation, but by no means is it definitive, by no means is this what we are going to do. Let's put something in front of us that is going to help us with what we have suggested. The chart reflects fiscal years, tax rates and corresponding actions council should take to maximize our benefit from the dollars we are spending. This is a very basic construct. Define our spending priorities as a city, look for efficiencies, review our policies and define the must have programs, etc. This 09 -11 -2018 Minutes Page -14 - gives us a foundation /framework. Everything is up for discussion. Staff will help. Council may also need to discuss this quarterly of what is going on in our budget. As required, there is specific language for the motion associated with this item as below. Mayor Carpenter recognized Councilmember Davis who moved seconded by Councilmember Kiser that the property tax rate be increased by the adoption of a tax rate of ($0.5146), which is effectively a (5 %) increase in the tax rate. The vote was 5 -2 -0 with, Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford voting for and Mayor Pro -Tem Scagliola and Councilmember Larson voting no. Motion Passed Roll Call Vote Confirmation City Secretary Brenda Dennis provided the Roll Call Vote Confirmation foragenda items 1 -8 Workshop • Discussion regarding the use of Hotel Occupancy Tax. (HOT) Funds. (Item requested by Mayor Pro -Tem Scagliola) (B. James /J. Walters) Mayor Carpenter recognized Councilmember Davis who asked what the current balance of the HOT funds were: The answer" is $1,972,830. Councilmember Gutierrez inquired if the HOT funds were restricted to be used on two - day events. The answer is we have to show that it is drawing in visitors who utilize hotels to stay in the city overnight. Mayor Carpenter stated that Councilmember Kiser had suggested we take up the next workshop on the minute discussi w,qt the next available meeting. Workshop • Discussion and possible action regarding the minute transcription style of the official City Council meetings. (Item requested by Councilmember Kiser) (B. Dennis /D. Schmoekel) 09 -11 -2018 Minutes Page -15 - Closed Session Mayor Carpenter convened into closed session at 10:44 p.m. 9. City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 10:58 p. m 9a. Take any action based on discussions held in clos No action taken. Requests and Announcements • Announcements by the Acting City Manager. None were provided. • Requests by Mayor and agenda. Mayor Carpent( discussion and 2018 -2019 City goals of the City Item 9. on a future City Council . requested that an item be placed on our first meeting in October for sible action with regard to the 2018 -201.9 City of Schertz Tax Rate, f Schertz, Budget, fiscal policy and long -term spending and budgeting )iscussion pursuant=tothi item he placed on the projector. + City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Councilmember Gutierrez stated that he attended the Paws in the Pool event this weekend which had a great attendance and was a nice event. He thanked the Parks Department for doing a great job. Councilmember Edwards stated the Schertz Photo Club had an exhibit over at the Civic Center this weekend; it had great attendance and was a good exhibit. 09 -11 -201.8 Minutes Page -16 - Mayor Carpenter explained his absence from last week. He was attending a meeting at a Joint Base San Antonio event which was put on by two (2) Lieutenant Generals (1) from the Air Force and (1) from the Army. There was an interesting mix of individuals at this gathering. Individuals from the private sector, everything from business owners to leadership from the largest companies in San Antonio, the education sector, public sector and the military were represented. Discussion has begun on a very wide spread and large scope of projects; the military in conjunction with the Federal Government would like all of the San Antonio MSA to participate in it. Schertz has been invited to be part of that exercise. There were only two (2) elected officials there, and he got to be one of them. To be part of this is going to be very extraordinary. Related to this but not directly a pertinent to tha Organization has formed an Executive Committee appointees and four (4) military, the Northeast Part has been selected as one of the six (6) public, sector Northeast Partnership for Economic Development ii sit on that board. He will begin reporting' c1, to C P4 Partnership, that includes JBSA. Last week nog to Joint Base San Antonio and the relationship entire San Antonio MSA. H& thanked Mayor Pro - council meeting in his absence. - 1.1. Information available in City • Pending informational items. Adjournment As there was ATTEST: Brenda Dennis, 09 -11 -2018 Minutes Page -17 - Tdirit Base San. Antonio — P4 ade up of six (6) public sector ihip for Economic Development ecutive Board Members, and the eir wisdom has appointed him to .cil on what is going on with that 'his time was spent with regards the City of Schertz and for the ,y Scagliolafor taking care of the ON TO OCCUR the meeting at 11:02 p.m. Michael R. Carpenter, Mayor Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: September 25, 2018 Department: Human Resources Subject: Resolution No. 18-R-129 — Consideration and/or action approving a resolution authorizing the Acting City Manager to enter into an agreement with Arthur J Gallagher and Co. to provide Health Insurance Broker Services. The City released a Request for Proposals (RFP) for these services, and six proposals were received. Proposals were reviewed and scored based on criteria including qualifications and experience, company operational information, cost, reputation, capability, resources, and project design and strategy. After evaluation and review of all proposals, staff recommends contracting with Arthur J Gallagher (AJG), the highest ranked firm, for broker services. By partnering with Gallagher, the City can: I. participate in the Texas Phan-nacy Collaborative to help combat the rising cost of prescription drugs, 2. communicate directly with compliance attorneys, analysts, actuaries, and clinicians to allow staff to provide the best and most cost-effective benefit plan to City employees, 3. run monthly reports that will allow staff to be proactive versus reactive, and 4. utilize a global firm that can leverage their extensive experience and size when engaging with carriers for our annual renewal. By utilizing resources such as telemedicine, onsite kiosks, plan design benchmarking, and mobile clinics, Gallagher was able to help save SCUCISD $2.5 million, The City of San Antonio $22 million and SAND $14.1 million. Staff is confident that with the recommendations made by AJG we can create efficiencies, provide better plan options for our employees, and ensure we remain compliant with complex and ever-changing federal regulations. City employees and retirees will receive high-quality service and assistance in selecting and utilizing their health insurance. Contracting with Arthur J Gallagher and Co will facilitate the design of innovative health plans and alignment of benefits with changes in the City's workforce, healthcare industry changes and increasing employee benefit costs. FISCAL IMPACT Our current annual cost for broker services is $84,000. The annual cost to contract with Gallagher is $75,000, which provides an annual savings to the City of $9,000. Cumulative expenditures under this agreement shall not exceed $225,000 during the three-year term. Maximum expenditures during each of the fiscal years shall not exceed $75,000 unless otherwise negotiated and approved by City Council. Funds have been budgeted and approved for broker services, RECOMMENDATION Staff recommends Council approval of Resolution 18-R-129 authorizing the City Manager to enter into a three-year agreement with Arthur J Gallagher for broker services. ATTACHMENTS Resolution 18-R-129 Agreement for Broker Services RESOLUTION NO. 18 -R -129 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ARTHUR J GALLAGHER AND CO TO PROVIDE HEALTH INSURANCE BROKER SERVICES AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City has a need to contract with a professional consultant to advise the City on medical plans, dental plans, and additional insurance plans and to represent the City in finding, evaluating and negotiating with insurance providers; and WHEREAS, the City solicited proposals from qualified vendors for health insurance broker services; and WHEREAS, after extensive analysis of the responses provided by each of the six (6) prospective firms, City staff is confident that Arthur J Gallagher and Co. can provide the best service at the best value; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Arthur J Gallagher Pro, Inc. pursuant to the recommendation made by City Staff. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the Acting City Manager to execute and deliver the contract with Arthur J Gallagher and Co. in an amount not to exceed cumulative expenditures of $225,000 during the three -year term. Maximum expenditures during each of the fiscal years shall not exceed $75,000 unless otherwise negotiated and approved by City Council. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 25th day of September, 2018 ATTEST: Brenda Dennis, City Secretary CITY OF SCHERTZ, TEXAS Michael. Carpenter, Mayor M CITY OF SCHERTZ SERVICE AGREEMENT THE STATE OF TEXAS § GUADALUPE COUNTY § This Service Agreement ( "Agreement ") is made and entered by and between the City of Schertz, Texas, (the "City ") a Texas municipality, and Arthur J Gallagher and Co. ( "Contractor "). Section 1. Duration This Agreement shall become effective upon the date of the final signature affixed hereto and shall remain in effect for an initial term of three (3) years through September 30, 2021, unless terminated as provided for in this Agreement. At the end of the initial term, the agreement may be extended for two (2) additional one -year terms, with mutual agreement by the City and Contractor. Section 2. Scope of Work (A) Contractor shall perform the Work as more particularly described in the Scope of Work attached hereto as Exhibit "A ". The work as described in the Scope of Work constitutes the "Project ". (B) The Quality of Work provided under this Agreement shall be of the level of quality performed by Contractors regularly rendering this type of service. (C) The Contractor shall perform its Work for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Contractor may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent Contractor or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation (A) The Contractor shall be paid in the manner set forth in Exhibit "A" and as provided herein. (B) Billing Period. The Contractor may submit an invoice for payment upon completion of the described tasks. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment Act "), payment is due within thirty (30) days of the City's receipt of the Contractor's invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. (C) Reimbursable Expenses. Any and all reimbursable expenses related to the Project shall be included in the scope of Work (Exhibit A) and accounted for in the total contract amount. CITY OF SCHERTZ PAGE 1 Arthur J Gallagher and Co. Service Agreement Section 4. Time of Completion The prompt completion of the Work under the Scope of Work relates is critical to the City. Unnecessary delays in providing Work under a Scope of Work shall be grounds for dismissal of the Contractor and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Contractor prior to the time of termination. Section 5. Insurance Before commencing work under this Agreement, Contractor shall obtain and maintain the liability insurance provided for below throughout the term of the Project plus an additional two years. Contractor shall provide evidence of such insurance to the City. Such documentation shall meet the requirements noted in Exhibit B. Contractor shall maintain the following limits and types of insurance: Workers Compensation. Insurance: Contractor shall carry and maintain during the term of this Agreement, workers compensation and employers liability insurance meeting the requirements of the State of Texas on all the Contractor's employees carrying out the work involved in this contract. General Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Contractor or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of this contract by the Contractor or its employees. Subcontractor: In the case of any work sublet, the Contractor shall require subcontractor and independent contractors working under the direction of either the Contractor or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Contractor. Qualifying Insurance: The insurance required by this Agreement shall be written by non - assessable insurance company licensed to do business in the State of Texas and currently rated "B +" or better by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a "claims made" form. Evidence of such insurance shall be attached as Exhibit "C ". Failure of Certificate Holder to demand a certificate or other evidence of full compliance with CITY OF SCHERTZ PAGE 2 Arthur J Gallagher and Co. Service Agreement these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured's obligation to maintain such insurance. Section 6. Miseellaneons Provisions (A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this Agreement or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Contractor of any responsibility for work done by such subcontractor. (B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish the City with satisfactory proof of compliance. (C) Independent Contractor. Contractor acknowledges that Contractor is an independent contractor of the City and is not an employee, agent, official or representative of the City. Contractor shall not represent, either expressly or through implication, that Contractor is an employee, agent, official or representative of the City. Income taxes, self-employment taxes, social security taxes and the like are the sole responsibility of the Contractor. (D) Non-Collusion. Contractor represents and warrants that Contractor has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Contractor further agrees that Contractor shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the Work performed by Contractor under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Contractor, Contractor shall immediately report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Contractor under or pursuant to this Agreement. (E) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after CITY OF SCHERTZ PAGE 3 Arthur J Gallagher and Co. Service Agreement the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (F) Conflict of Terms. Scope of work: In the case of any conflicts between the terms of this Agreement within the Scope of Work, this Agreement shall govern. The Scope of Work is intended to detail the technical scope of Work, fee schedule, and contract time only and shall not dictate Agreement terms. Other Agreements between parties: In the case of any conflicts between the terms of this Agreement and wording contained within any other attachment, amendment, and agreement executed between the parties in conjunction with this Agreement, this Agreement shall govern. (G) Non - Boycott of Israel. The City of Schertz may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. (Texas Government Code chapter 2270) by accepting this purchase order, the vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel, and agrees that during the term of this agreement (contract as applicable) will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended. Relevant definitions from the bill: "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial . relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli - controlled territory, but does not include an action made for ordinary business purposes. Section 7. Termination (A) This Agreement may be terminated: (l) By the mutual agreement and consent of both Contractor and City; (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Contractor, as consequence of CITY OF SCHERT7 PAGE A Arthur J Gallagher and Co. Service Agreement the failure of Contractor to perform the Work contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than five (5) days written notice to the Contractor. (B) If the City terminates this Agreement pursuant to subsection 7(A)(2) or (3), above, the Contractor shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those Work that have been timely and adequately performed by the Contractor considering the actual costs incurred by the Contractor in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Contractor to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination not the fault of the Contractor, the Contractor shall be compensated for all basic, special, and additional Work actually performed prior to termination, together with any reimbursable expenses then due. Section 8. Indemnification CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF SCHERTZ, TEXAS AND ALL OF ITS PRESENT, FUTURE AND FORMER AGENTS, EMPLOYEES, OFFICIALS AND REPRESENTATIVES HARMLESS IN THEIR OFFICIAL, INDIVIDUAL AND REPRESENTATIVE CAPACITIES FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION, JUDGMENTS, LIENS AND EXPENSES (INCLUDING ATTORNEY'S FEES, WHETHER CONTRACTUAL OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY CONCEIVABLE CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH) OR TO PROPERTY (BOTH REAL AND PERSONAL ) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE WORK OR GOODS PERFORMED OR PROVIDED BY CONTRACTOR - EXPRESSLY INCLUDING THOSE ARISING THROUGH STRICT LIABILITY OR UNDER THE CONSTITUTIONS OF THE UNITED STATES. Section 9. Notices Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such party at the address hereinafter specified; or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within the confines of the continental United States of America for notice, but until written notice of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. Section 10. No Assignment Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent of the other party. CITY OF SCHERTZ PAGE. 5 Arthur J Gallagher and Co. Service Agreement Section 11. Severabilitv If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 12. Waiver Either City or the Contractor shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. Section 13. Governing Law; Venue This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 14. Paragraph Headings; Construction The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either party. Section 15. Binding Effect Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 16. Gender Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 17. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 18. Exhibits & Attachments All exhibits and attachments to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. CITY OF SCHERTZ PAGE 6 Arthur J Gallagher and Co. Service Agreement Section 19. Entire Agreement It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. Section 20. Relationship of Parties Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. Section 21. Right To Audit City shall have the right to examine and audit the books and records of Contractor with regards to the work described in Exhibit A, or any subsequent changes, at any reasonable time. Such books and records will be maintained in accordance with generally accepted principles of accounting and will be adequate to enable determination of: (1) the substantiation and accuracy of any payments required to be made under this Agreement; and (2) compliance with the provisions of this Agreement. Section 22. Dispute Resolution In accordance with the provisions of Subchapter I, Chapter 271, TEX. LOCAL Gov'T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. Section 23. Disclosure of Business Relationships /Affiliations; Conflict of Interest Questionnaire Contractor represents that it is in compliance with the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code. CITY OF SCHERTZ PAGE 7 Arthur J Gallagher and Co. Service Agreement Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on -line completion of Form 1.295 "Certificate of Interested Parties." Form 1.295 is also required for any and all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. [The remainder of this page is intentionally left blank.] CITY OF SCHERTZ PAGE 8 Arthur J Gallagher and Co. Service Agreement EXECUTED on this the day of , 2018. CITY: CONTRACTOR: By: By: Name: Brian James Name: Title: Acting City Manager Title: ADDRESS FOR NOTICE: _, , City of Schertz Arthur J Gallagher and Co. Attn: Brian James, Acting City Manager Attn: Nick Long 1.400 Schertz Parkway 601 NW Loop 410 Schertz, Texas 78154 San Antonio, TX 78216 CITY OF SCHERTZ PAGE 9 Arthur J Gallagher and Co. Service Agreement Exhibit "A" SCOPE OF WORK The Contractor shall advise the City on medical plans, dental plans, and additional insurance plans and represent the City in finding, evaluating and negotiating with insurance providers. A list of service requirements and engagement responsibilities include, but may not be limited to: 1. General • Plan performance /analysis: a. Review current plan design b. Budget analysis and support; • Focus on employee health and wellness. • Enhancement of ongoing employee engagement and education strategies. • Assistance in developing a long -term strategic plan for employee health care: a. Provide information on employee benefit issues, trends, and proposed or new legislation; b. Assist in developing goals for the City's healthcare program; c. Assist in developing a long -term strategic plan and identifying the tools and resources necessary to implement and evaluate the plan based on the City's health care goals. • Identification of specific goals to be accomplished over the next three to five years, including but not limited to: a. Health care plan choices; b. Dependent coverage; c. Retiree health care; d. Wellness; e. Consideration of alternative coverage options, such as spousal surcharge; f. Financial options — HSA's, HRA's, etc. g. Employee benefits monthly education and planning; h. Ongoing employee involvement and communications; and Review and Analysis of the City's Health Care Data including the following: a. Analyze the City's claims data and history in order to recommend changes in plan design to achieve the City's objectives. b. Assist in development of a contribution (employee and employer) structure to more closely align costs and contributions by rate tier. c. Clearly define the impact of recommendations for all stakeholders (active employees, retirees, COBRA participants). This should be reflected in implementation strategies which may require multi -year strategies. Exploration of Cost Containment Strategies: a. Advise the City on plan design, disease management, communications, decision . support tools, health education and wellness strategies; assist in implementing corresponding programs as appropriate. b. Keep the City abreast of developments to manage the cost and efficiency of the City's Employee Benefit program. CITY OF SCHERTZ PAGE 10 Arthur J Gallagher and Co. Service Agreement • Development of ongoing employee engagement and education strategies which will: a. Engage employees at the beginning of the process to enable them to help shape the future of the City's health care plans; b. Educate employees on a monthly basis about the issues surrounding health care and how they can impact their health and the cost of care; and c. Inform employees of any plan changes that result from this review process. • Feasibility of an employee clinic and enhanced telemedicine • Advice and guidance in insurance renewals and /or procurement for third party administrative services and reinsurance: a. Audit contracts for accuracy of coverage, terms and conditions; and b. Monitor ongoing health, vision and dental contracts, including vendor plan administration, vendor compliance with contract, and incurred claims. • Act as contact between insurance agents and representatives who make inquiries regarding the City's health and welfare benefits offered through the City; • Assist in drafting and redrafting the health care plan's Plan Document, and it's Summary Plan Description; • Attend and make presentations at meetings of the retiree and/or employee Health Benefits Advisory Committee, regarding employee /retiree benefits; • Attend, participate and prepare quarterly presentations at committees meetings as needed; • Schedule conference calls with Human Resources and the health plan TPA as well as present plan updates at quarterly meetings • Perform actuarial studies to determine the long -term cost/savings ofbenefits benefit revisions and proposed benefit enhancements. Present findings; • Develop effective benefit communication plans and materials for employees and retirees; • Provide general consultation on voluntary benefit products, and health and welfare benefits or wellness program incentives; • Shall assist with preparation of Federal and State agency reports; • Provide information and advise the City on Federal and State regulations impacting benefit plans. • Assist with HIPPA training /compliance for designated City staff 2. Actuarial Services /Financial Services • Provide actuarial services to assist the City in evaluating the differences, including the relative value and relative cost between various benefit plan designs; • Assist the city in the review, analysis, forecasting and reporting financial ensure plan solvency, which shall include Government Accounting Standards Board (GASB) 45 valuations, and shall prepare incurred but not reported (IBNR) reports; • Assist the City with an evaluation of actual plan performance, and the impact of benefit, financial and administrative modifications to the City's sponsored plans and with compliance to contract requirements. Annual Reporting of GASB 45 Report. 3. Contracting & Proposals • Support the City with the design, development, preparation and review of contracts and proposals for new and existing benefit programs. • Develop bid specifications, which shall include but not limited to health plan, administration, Employee Assistance Program, dental, optional and basic life insurance, wellness programs and disease management programs, optional plans such as term life, CITY OF SCHERTZ PAGE I I Arthur J Gallagher and Co. Service Agreement permanent life, long term disability and other benefits and services the City deems necessary. • Develop bid specifications for the City's benefit programs. • Assist with bidders during the proposal process, to answer any questions in order to ensure their complete understanding of the City's intent. • Assist in the evaluation of bids /proposals received and offer recommendations. • Assist as needed in the transition between Consultants if the proposal results in change of Consultant. 4. Audits • Perform at the City's request, dependent eligibility verification audits, and financial and /or programmatic audits of the third -party administrators or insurance companies under contract with the City or other benefits plans. • Audit a full review of administrative procedures, customer service, utilization review, case management, disease management, eligibility review, performance contract guarantees, and other services in accordance with plan documents and Consultant contract. • Review and audit provision of benefits and services provided by the third party administrator and other Consultant under contract with the City. This shall involve readiness and /or evaluations of Statement on Auditing Standards (SAS) reports. • Execute confidentiality agreements with the City and its Consultant, when the information to be made available as part of a consulting engagement is considered, or has been identified as, propriety by one of the parties. Propriety data obtained while performing services for the City, shall be separated from other work not directly related to services performed for the City. 5. Staffing • Maintain staffing levels to manage and oversee all aspects of the contract. • Ensure the principal project staffs have the Society of Actuaries, legal, medical and other educational backgrounds and certifications commensurate with the nature and scope of services requested by the City. CONTRACT AMOUNT: $75,000 per year, with cumulative expenditures not to exceed $225,000 during the three -year term. Maximum expenditures during each of the fiscal years shall not exceed $75,000 unless otherwise approved by the City. CITY OF SCHERTZ PAGE 12 Arthur J Gallagher and Co. Service Agreement Exhibit "B" REQUIREMENTS FOR ALL INSURANCE DOCUMENTS The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows: 1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile Liability on a separate endorsement. 2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all liability policies and must be provided on a separate endorsement. 3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days written notice prior to cancellation or non - renewal of the insurance. 4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary and non - contributory coverage regardless of the application of other insurance. 5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above. 6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any material change in the insurance coverage. 7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions. 8. Required limits may be satisfied by any combination of primary and umbrella liability insurances. 9. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of Schertz. 10. Insurance must be purchased from insurers having a minimum AmBest rating of B +. 11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD 25 2010/05). Coverage must be written on an occurrence form. 12. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein. 13. Upon request, Contractor shall furnish The City of Schertz with certified copies of all insurance policies. 14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Schertz within ten (10) business days after contract award and prior to starting any work by the successful Contractor's insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements shall be sent to: City of Schertz Purchasing Department 1400 Schertz Parkway Schertz, TX 78154 CITY OF SCHERTZ Arthur J Gallagher and Co. Service Agreement emailed to: purchasing{ schertz.com Faxed to: 210- 619 -1169 PAGE 13 Wr CERTIFICATE OF LIABILITY JCS CITY OF SCHERTZ Arthur J Gallagher and Co. Service Agreement PAGE 14 (Instructions for completing and submitting a certificate to the City of Schertz) Complete the certificate of insurance with the information listed below: A) Certificate of Insurance date B) Producer (Insurance Agency) Information — complete name, address, telephone information, & email address. C) Insured's (Insurance Policy Holder) Information — complete name & address information D) Insurer (name /names of insurance company) * *(Remember the city requires all insurance companies to be Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or higher) or otherwise be acceptable to the City if not rated by A.M. Best) E) NAIC # (National Association of Insurance Commissioners, a # that is assigned by the State to all insurance companies) F) Insurer letter represents which insurance company provides which type of coverage from D G) General Liability Insurance Policy — must have an (x) in box. Also, "Occurrence" type policy — must have an (x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval) H) This section shall be filled in with "Y" for yes under Additional Insured for all coverages, except for Contractor Liability and Workers' Compensation. There shall also be a "Y" for yes under all coverages for subrogation waived. 1) Automobile Liability Insurance — must be checked for Any Auto, All Owned Autos, Hired Autos J) Umbrella Coverage — must be checked in this section and by occurrence whenever it is required by written contract and in accordance with the contract value. K) Worker's Compensation and Employers Liability Insurance — information must be completed in this section of the certificate of insurance form (if applicable). L) Builder's Risk Policy — for construction projects as designated by the City of Schertz. Professional Liability Coverage — for professional services if required by the City of Schertz. M) Insurance Policy #'s N) Insurance policy effective dates (always check for current dates) O) Insurance Policy limits (See Insurance Requirements Checklist) P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance poliey(ies) must be provided separately and not in this section. The following endorsements are required by the City of Schertz. (1) Adding the City of Schertz as an additional insured. The "additional insured" endorsement is not required for professional liability and workers compensation insurance; and (2) Waiver of Subrogation (3) Primary and Non - Contributory (4) Cancellation Notice Q) City of Schertz's name and address information must be listed in this section R) Notice of cancellation, non - renewal, or material change to the insurance policy(ies) must be provided to the City of Schertz in accordance with a cancellation notice endorsement to the policy and/or per the policy provisions based on the endorsement adding the city as an additional insured. (Sec. 1811.155, Tex. Ins. Code) S) The certificate must be signed by the Authorized Agent in this section of the certificate form. CITY OF SCHERTZ PAGE 15 Arthur J Gallagher and Co. Service Agreement CITY OF SCHERTZ PAGE 16 Arthur J Gallagher and Co. Service Agreement Exhibit "C" EVIDENCE OF INSURANCE CITY OF SCHERTZ PAGE 17 Arthur J Gallagher and Co. Service Agreement BID /RFP# 18- HR- 21 -M -01 EVALUATION SUMMARY Project Name: Health Insurance Broker Services Date: 6/19/2018 INSTRUCTIONS: Enter a number 0 through 4 for each category for each proposer.You may use 0.25 increments if necessary. 0 = Not Compliant, 1 = Poor, 2 = Fair, 3 = Good, 4 = Excellent (Lowest Price / Evaluated Price) * Pts for Section VENDOR Product of Commission Estimated Annual Flat Fee Year 1 Flat Fee Year 2 Flat Fee Year 3 Contract Total Notes The Bridge Brokerage LLC N/A * *Disqualified for not submitting pricing Holmes Murphy & Associates $70,125.00 $72,725.00 $75,455.00 $218,305.00 * *Includes estimate of $18125 per year for items not included in "flat fee" McGriff Seibels & Williams $72,500.00 $72,500.00 $72,500.00 $217,500.00 Frost Insurance 10.00% $96,000.00 $96,000.00 $96,000.00 $288,000.00 * *Flat Fee plus 10% Commission on policies outside of Medical BDllnsurance Agency 3.50% $84,000.00 $84,000.00 $84,000.00 $252,000.00 Gallagher - AJG $75,000.00 $75,000.00 $75,000.00 $225,000.00 * *Calculations are based on current annual premium of $200,000 per month ** ** *Estimates were obtained for items not included in the "flat fee" price proposed by Holmes Murphy. Those estimates were then added to the Flat Fee rate to get an estimated annual spend. City Council Meeting: Department: Subject: BACKGROUND: Agenda No. 3 CITY COUNCIL MEMORANDUM September 25, 2018 Finance Resolution No. 18 -R -128 — A resolution by the City Council of the City of Schertz, Texas authorizing EMS debt revenue adjustments, Utility Billing debt revenue adjustments and Schertz Magazine debt revenue adjustments for certain inactive outstanding receivables and other matters in connection therewith In the EMS, Utility Billing, and Magazine functions, services are provided to customers up front and billing is settled later. Since services are provided before receiving payment, inevitably the City has customers that do not pay for the services provided. When this occurs, staff reaches out to the customer to try to collect the outstanding payment including follow up notices and phone calls to try and reach out to the customer to remind them of the outstanding balance and encourage payment. However, the longer the customer account goes without a payment the less likely that any payment will be received. Once a customer account reaches 180 days without payment, Staff brings those accounts to the City Council to be "written off ". This process is an accounting procedure following the Generally Accepted Accounted Principles (GAAP), which lays the framework of accounting practices in the U.S. This designation means it is unlikely those outstanding balances will ever be collected. This leads to an accounting adjustment on the City's Financial Statements to accurately show how much is still outstanding and is reasonable to expect collection. If a customer's account has been written off, this does not erase or forgive that debt. The city can and does collect some portion of the amount owed by those customers. This can be through the debt collection agency used by EMS or if the customer returns to the City and requests new services through the Magazine or Utility Billing. The resolution authorizes the debt for these areas that is more than 180 days outstanding as of June 01, 2018 to be written off. These write offs come before council quarterly and last came before council on June 26, 2018. City Council Memorandum Page 2 Previous Write off Amount: February 2017: $621,138.97 June 2017: $544,944.16 September $510,516.01. 2017: January 2018: $51.0,637.79 March 2018: $433,427.15 June 2018: . $439,627.14 Recovery of Bad Debt As of August 31, 2018, EMS has recovered $52,202.49 of bad debt during the current fiscal year. FISCAL IMPACT This accounting adjustment will not affect the City's Budget or financial standing. The amount written off is estimated during the budget process and is accounted for in the revenue estimations and the bad debt expense accounts. The action taken tonight will reduce the amount shown as owed to the City by $521,281.82 and set it equal to the amount seen as still reasonably collectible. The breakdown is as follows: EMS - $507,154.48 Utility Billing - $13,577.34 Magazine - $550.00 RECOMMENDATION Staff recommends Council approve Resolution No. 1.8 -R -128 ATTACHMENTS Resolution No. 18 -R -1.28 RESOLUTION NO. 18 -R -128 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EMS DEBT REVENUE ADJUSTMENTS, UTILITY BILLING DEBT REVENUE ADJUSTMENTS AND SCHERTZ MAGAZINE DEBT REVENUE ADJUSTMENTS FOR CERTAIN INACTIVE OUTSTANDING RECEIVABLES AND OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City maintains quarterly debt revenue adjustments for inactive outstanding accounts; and WHEREAS, the City Council has determined that it is in the best interest of the City that all inactive outstanding accounts after 180 days nonpayment will be sent to City Council for consideration for write offs. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the write off in the amount and distribution of accounts below: Function I Amount EMS $507,1.54.48 Utility Billing $1.3,577.34 Magazine $550.00 Total $521,281.82 Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and finding of the City Council. Section 3. All resolutions or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 25th day of September 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: City Secretary, Brenda Dennis Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: September 25, 2018 Department: City Manager Subject: Resolution No. 18 -R -124 — A Resolution by the City Council of the City of Schertz, Texas, authorizing an Interlocal Agreement for funding assistance with the Schertz Housing Authority. C• � 1 The Schertz Housing Authority administers housing assistance programs for families in need in the community. In light of rising housing costs and the growing population, the Schertz Housing authority provides a critical public purpose in providing housing assistance, including operating a number of housing complexes and administering housing voucher programs in the area. Without the Schertz Housing authority providing this service, many residents in need would not have local access to housing assistance programs. Goal Assist City residents in need of quality affordable housing. Community Benefit Healthier citizens Summary of Recommended Action Since at least 2000, the City has provided $5,000 per year to Guadalupe Regional Medical Center in Seguin to assist in the provision of prescriptions to needy Schertz residents. The City also provides support in the amount of $5,000 annually to CASA to assist children in foster care. Given the role that the Schertz Housing Authority plays in providing quality affordable housing to the residents of Schertz, this funding will allow them to continue to operate and provide services. Staff is recommending that $5,000 be provided again this year to the Housing Authority. FISCAL IMPACT $5,000 RECOMMENDATION Approval of Resolution No. 1.8 -R -124 ATTACHMENT Resolution No. 18 -R -1.24 Interlocal Agreement RESOLUTION NO. 18 -R -124 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN INTERLOCAL AGREEMENT FOR FUNDING ASSISTANCE WITH THE SCHERTZ HOUSING AUTHORITY, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Schertz Housing authority provides housing assistance programs for families in need in the community; and WHEREAS, local access is often critical to families in need of housing assistance; and WHEREAS, in light of increasing housing costs and a growing population, there is a significant public purpose in offering affordable housing assistance in a community; and WHEREAS, a lack of affordable housing programs can lead to significant negative problems in a community, impacting areas such neighborhood quality and creating instability in a community; and WHEREAS, a housing instability can impact economic security, education, health and access to services and job; and WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into an interlocal agreement with the Schertz Housing Authority relating to housing assistance programs; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with the Schertz Housing Authority; and WHEREAS, in an effort to provide assistance in a timely manner, the City Manager and City Attorney are hereby authorized to develop and execute an interlocal agreement to provide for funding and reporting. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with the Schertz Housing Authority an interlocal agreement that provides for use of the funds by the Schertz Housing Authority and updates to City Council on housing programs provided by the Schertz Housing Authority. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 25th day of September, 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) INTERLOCAL AGREEMENT This Interlocal Agreement, effective as of October 1, 2018 . (this "Agreement "), is between the City of Schertz, Texas, (the "City ") a political subdivision of the State of Texas, and the Schertz Housing Authority (the "Schertz Housing Authority ") a public corporation of the State of Texas, created pursuant to the Texas Local Government Code, Chapter 392, as amended. WHEREAS, the Schertz Housing Authority provides housing assistance programs for families in need in the community; and WHEREAS, local access is often critical to families in need of housing assistance; and WHEREAS, in light of increasing housing costs and a growing population, there is a significant public purpose in offering affordable housing assistance in a community; and WHEREAS, a lack of affordable housing programs can lead to significant negative problems in a community, impacting areas such as neighborhood quality and creating instability in a community; and WHEREAS, housing instability can impact economic security, education, health and access to services and jobs; and WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into an interlocal agreement with the Schertz Housing Authority relating to housing assistance programs; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with the Schertz Housing Authority; and WHEREAS, the City Council has determined that the provision of an assistance program for housing is apublic purpose; and WHEREAS, the City and the Schertz Housing Authority are authorized to execute this Agreement pursuant to Texas Government Code Chapter 791.001, as amended; NOW, THEREFORE, THE CITY AND THE SCHERTZ HOUSING AUTHORITY, ACTING BY AND THROUGH THEIR DULY AUTHORIZED OFFICERS, HEREBY COVENANT AND AGREE AS FOLLOWS: Section 1. Purpose. (a) The Schertz Housing Authority agrees during the term of this Agreement to work to provide decent, safe and sanitary housing for the elderly, disabled and very low- income families in the community. The Schertz Housing Authority shall observe and comply with all applicable federal, state, county, and City laws, rules, ordinances, and regulations that in any manner affect the provision of the services described in this Agreement. The Schertz Housing Authority agrees to provide a written report to the City Council of the City on or about July 1 of each year that documents that the payments by the City described in Section 3 have benefitted community. The Schertz Housing Authority further agrees to provide the City (at the City's request from time to time) with the complete budget for the Schertz Housing Authority. Section 2. Term and Renewal. This Agreement shall be for a term commencing with the effective date of this Agreement through and including August 31, 2019. Section 3. Consideration. In consideration of the Schertz Housing Authority's provision of housing assistance pursuant to this Agreement, the City agrees to pay the Schertz Housing Authority $5,000 on or about November 1, 2018. Section 4. Authorization. This Agreement has been duly authorized by the governing bodies of the City and the Schertz Housing Authority and shall be funded out of available revenue. Section 5. Severability. Ifany portion of this Agreement shall be declared illegal or held unenforceable for any reason, the remaining portions hereof shall continue in full force and effect. Section 6. Amendments. This Agreement represents the complete understanding of the City and the Schertz Housing Authority with respect to the matters described herein. This Agreement may not be amended or altered without the written consent of both parties. Section 7. Governing Law. This Agreement shall be governed by the laws of the State of Texas. [The remainder of this page intentionally left blank.] IN WITNESS WHEREOF, the undersigned has entered into this Agreement, effective as of the date first above written. Date of Execution CITY OF SCHERTZ, TEXAS , 2018 By City Manager Attest: Brenda Dennis, City Secretary (City Seal) Date of Execution SCHERTZ HOUSING AUTHORITY 2018 By Board Chairperson Attest: Mynette Benedict, Schertz Housing Authority Secretary (Schertz Housing Seal) Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: September 25, 2018 Department: Police Subject: Resolution No. 18 -R -130 — Consideration and/or action approving a Resolution authorizing the purchase of an Animal Care Services Vehicle from Maplecrest Ford. Background Within the 2017 / 2018 fiscal budget year, Schertz Animal Services was approved to purchase one (1) kennel truck vehicle that is specific for use within Animal Services. Animal Services has four (4) Animal. Services Officer positions, but only 3 animal service kennel vehicles to serve the community. The purchase of this truck will allow for all Officers to have a vehicle, therefore providing better service to the community and improved operation of the shelter. The truck will be a Ford F350 fitted with a custom Animal Care Kennel Bed to match existing Animal Care Services Vehicles. Delivery of the vehicle must take place no later than September 30, 2018 to align with the approved expenditures within the Budget. The City released a formal invitation for bid (IFB) for this vehicle and four (4) responses were received. Maplecrest Ford was the only vendor that was able to provide delivery of the vehicle prior to the September 30 Fiscal. Year deadline. Community Benefit In order to continue to provide services to the community, Schertz Animal Services needs to maintain an appropriate number of reliable vehicles within its fleet, that will allow Animal Control Officers to respond to calls for service within the community by being able to transport animals to and from the shelter or for treatment. Fiscal Impact The total bid price submitted by Maplecrest Ford including delivery of the vehicle is $67,156.93. Recommendation Staff recommends Council Approval of Resolution 18 -R -130 authorizing the purchase of an Animal Care Services Vehicle from Maplecrest Ford. Attachment(s) Resolution 18 -R -130 Quote tabulation sheet from bid process Winning bid from Maplecrest Ford RESOLUTION NO. 18 -R -130 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE PURCHASE OF AN ANIMAL CARE SERVICES VEHICLE FROM MAPLECREST FORD. WHEREAS, Schertz Animal Services has a need to purchase one (1) Animal Services Kennel Truck; and WHEREAS, Schertz Animal Services has done due diligence in investigating what type vehicle would best suit the needs of the department, the best quality vehicle to ensure longevity and overall pricing; and WHEREAS, Schertz Animal Services, after completing a sealed bid process, has chosen Maplecrest Ford for the purchase of one (1) 2017 Ford F350 truck with an animal services bed; and WHEREAS, the City of Schertz will fund the purchase of this Animal Services Truck through the city's FY 2018 general fund budget; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Maplecrest Ford pursuant to the vendor quote attached hereto as Exhibit A (the "Supporting Documentation "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the Interim City Manager to accept the quote attached in Exhibit A and issue a Purchase Order to Maplecrest Ford for the purchase and delivery of an Animal Services Kennel. Truck in an amount not to exceed SIXTY SEVEN THOUSAND, ONE HUNDRED FIFTY SIX DOLLARS AND NINETY THREE CENTS ($67,156.93). Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 25th day of September, 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary 50234811.1 EXHIBIT A 50234811.1 A -�. v 0 0 m m C O U 41 vto FUEL CHARGE ADVERTISING ASSESSMENT SHIPPING WEIGHT 5990 LBS. TOTAL 45050 I 'rl G 31'1 64 i12 219 100 00 42809 This Invoice may not reflect the final cost of the vehicle in view of the possibility of future rebates, allowances, discounts and incentive awards from Ford Motor Comoanvto the dealer Sold to Maplecrest Ford P.O. BOX 178 Mendhan DEALER 13D 454 VIN 1FD7X3F64HEE40532 F35F 4X4 SUPERCAB CHAS Ckplptg�lel$le�n? 3 00 39'9?'F'b 0 Price Level 755 2017 MODEL YEAR Z1 OXFORD WHITE Invoice & Unit Identification NO. 1FD7X3F64HEE40532 Final Assembly Point KENTUCKY AS MEDIUM EARTH GRAY VINYL 000001 Invoice Total PREFERRED EQUIPMENT PKG.630A .XL TRIM 572 .AIR CONDITIONING -- CFC FREE NCI NCI 996 6.2L EFT V-8 ENGINE INC NCI 44P 6 SPEED AUT0,TRANS 68140 INC NCI TBM LT245/75RI7'E BSW ALL-TERRAIN 165100 152100 X3E 3.73 ELECTRONIC LOCKING AXLE 390100 359'100 61J JACK 55100 51100 90L POWER EQUIPMENT GROUP 915100 841100 TELESCPNG TT MIRR-POWR/HTD JOB #2 ORDER 17F XS; DECOR PACKAGE INC NCi 18B PLATFORM RUNNING BOARDS 445100 409100 9800# GVWR PACKAGE 1, 1 213 ELECTRONIC SHIFT ON THE FLY 185100 171100 41H ENGINE BLOCK HEATER 90100 83100 41P SKID PLATES 100100 92100 425 50 STATE EMISSIONS INC NCI 43B BACKGLASS DEFROST 60100 56100 43C 110V/400W OUTLET 75100 69100 473 SNOW PLOW PACKAGE 85100 79100 52B TRAILER BRAKE CONTROLLER 270100 249100 59H CENTER HIGH MOUNT STOP LAMP INC NCI 64W SILVER CAST ALUM WHEELS-1711 600100 552100 65M MID -SHIP FUEL TANK INC XCI 67E EXTRA EXTRA HEAVY DUTY ALTRNTR INC NCI 68D PAYLOAD DOWNGRADE PACKAGE INC XCII 76C REVERSE ALARM 140100 128100 872 REAR VIEW CAMERA & PREP KIT 415100 381100 924 PRIVACY GLASS 301OU 29100 96V XL VALUE PACKAGE 720100 663100 .CRUISE CONTROL I AM/FM STEREO CD/CLK I TOTAL OPTIONS/OTHER 4740100 4362x00 TOTAL VEHICLE & OPTIONS/OTHER 43755100 41231i 100 DESTINATION & DELIVERY 1295100 1295100 TOTAL FOR VEHICLE 450501,00 FUEL CHARGE ADVERTISING ASSESSMENT SHIPPING WEIGHT 5990 LBS. TOTAL 45050 I 'rl G 31'1 64 i12 219 100 00 42809 This Invoice may not reflect the final cost of the vehicle in view of the possibility of future rebates, allowances, discounts and incentive awards from Ford Motor Comoanvto the dealer Sold to Maplecrest Ford P.O. BOX 178 Mendhan 13D454 NJ 07945 Order Type 2 Ramp Code RA5R Batch ID HG311 Price Level 755 Ship to (if other than above) Date Inv. Prepared Item Number .77 ��l -1-7 13--J002 Ship Through Transit Days 12 Invoice & Unit Identification NO. 1FD7X3F64HEE40532 Final Assembly Point KENTUCKY Finance Company and/or Bank Ford Motor Credit 000001 Invoice Total 42809.12 This invoice to be used for the billing of vehicles only Dealer's copy Jackson Creek Body Specifications: SSCMD17 Stainless Steel Chassis Mount Deluxe Animal Control Truck Body; All aluminum framework prevents rusting and reduces weight; Insulation on roof, floor, end wall and divider walls; stainless steel interior and exterior; Side compartment lift allows large animals to be ground loaded reducing the need for physical lifting; Exterior doors have heavy duty locking stainless steel slam latches keyed alike with gas struts to hold door open and operable louver panels; Interior safety door with catch -pole slot; 12 -volt high output exhaust fan; AC /Heat (ties in to truck system, requires R134A system) with controls in cab of truck; Storage compartment on each side at rear of unit (includes carpeted shelves); Rear Lift Gate with large storage area; All compartments have floor drains, all animal compartments have removable heavy rubber floor mats; Rear bumper built into unit; Side skirts to bottom of body line with clear lights; Stainless steel hinges and latches; All lights are LED lights; Lighting includes interior lights in all animal compartments, all DOT required lighting, Rear scene lights, Rear directional arrow bar light, Top rear strobe light; Rear back -up camera; Roof rack; Interior temperature monitor with digital read -out in truck cab LED Floodlight to each side for loading animals 17" LED Amber Strobe light to truck cab roof Spray -On Bed liner in Canine Compartment Shipping from NC to NJ $27,989.50 MSRP of Body CITY COUNCIL MEMORANDUM City Council Meeting: Department: Agenda No. 6 September 25, 2018 Finance Subject: RESOLUTION NO. 18 -R -131 - CONSIDERATION AND APPROVAL OF A RESOLUTION APPROVING A RESOLUTION BY THE SCHERTZ CITY COUNCIL APPROVING A BOND RESOLUTION PREVIOUSLY ADOPTED BY THE BOARD OF DIRECTORS OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION AUTHORIZING THE ISSUANCE OF OBLIGATIONS DESIGNATED AS "SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION CONTRACT REVENUE REFUNDING BONDS, NEW SERIES 201891; ACKNOWLEDGING THAT THESE OBLIGATIONS WILL BE SOLD TO RAYMOND HILLTOP SECURITIES INC., AS THE AUTHORIZED REPRESENTATIVE OF A GROUP OF UNDERWRITERS PURSUANT TO THE PROVISIONS OF A PURCHASE CONTRACT; RATIFYING, RECONFIRMING, AND READOPTING THE PROVISIONS OF A REGIONAL WATER SUPPLY CONTRACT EXECUTED BETWEEN THE CITY OF SCHERTZ, TEXAS, THE CITY OF SEGUIN, TEXAS, AND THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION; AUTHORIZING THE MAYOR, THE CITY MANAGER, AND THE CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS TO EXECUTE ON BEHALF OF THE CITY OF SCHERTZ, TEXAS ALL DOCUMENTS IN CONNECTION WITH THIS TRANSACTION; AND OTHER MATTERS IN CONNECTION THEREWITH BACKGROUND: The Schertz /Seguin Local Government Corporation was created on December 23, 1998 on behalf of the City of Schertz and Seguin to assist in acquiring water outside of the Edwards Aquifer. The Corporation was created by the Cities to operate a wholesale water system for the benefit of the two City's Utility Systems. The Corporation has financed the construction of well fields and cross - country pipelines and today provides a reliable, drought- resistant water source. The Bonds are supported by Contracts between the Cities and the Corporation and the liability is evenly split between the two Cities. Currently, the LGC has $140,015,000 of Bonds Outstanding. The Council was briefed on a refunding for savings opportunity available to the Corporation on August 7t' by its financial advisor, SAMCO Capital Markets. This resolution ratifies the Corporation's Resolution adopted on September 20, 2018 authorizing the sale of the Corporation's bonds and delegating the Corporation's General Manager to act on behalf of the Corporation's Board to approve the sale so long as certain savings are met. This resolution authorizes the City's Mayor, the City Secretary, City Manager of the City of Schertz to act on behalf of the City to execute the Purchase Contract and all other necessary documents at the time of the sale. L�(.YN11� Iu [1TT From time to time, refunding opportunities arise that will reduce the annual debt service payments. The Series 2010 Bonds become callable on February 1, 2019 and in current market conditions it is estimated that $1,600,000 of interest rate savings can be generated. Sine the liability is 50 %150 %. At this time and based upon the current market, each City would benefit by approximately $525,000. The Average Annual Debt Service on the Series 2010 Bonds is $1,389,500 (through 2041) and the City of Schertz is responsible for $694,750 (one half of the payment). If the Refunding is successful we anticipate the new payment to be approximately $1,340,000 with the City of Schertz responsible for $670,000. This will produce savings to the City of Schertz of $25,000 /year for 22 years at present. The minimum parameters for the sale to be formally approved after pricing are such that the refunding must generate savings of at least 3% net present value of the refunded obligations. SAMCO Capital Markets, the City's and the Corporation's Financial Advisor, proposes to sell the refunding bonds on November 13, 2018 assuming market conditions provide enough savings as referenced above. The SSLGC Board approved their resolution at their September 20 ' meeting and then each City will need to ratify the SSLGC Board action (this action item). The City of Seguin will meet on October 2, to also ratify the action. Only after the two City's approval can the SSLGC proceed to a bond sale. RECOMMENDATION City staff and the City's financial advisor recommend approving the Resolution. The Council will be briefed on the outcome of the refunding after November 13, 2018. ATTACHMENT(S) Resolution 18 -R -131 RESOLUTION 18 -R -131 APPROVING A RESOLUTION BY THE SCHERTZ CITY COUNCIL APPROVING A BOND RESOLUTION PREVIOUSLY ADOPTED BY THE BOARD OF DIRECTORS OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION AUTHORIZING THE ISSUANCE OF OBLIGATIONS DESIGNATED AS "SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION CONTRACT REVENUE REFUNDING BONDS, NEW SERIES 2018 9!1; ACKNOWLEDGING THAT THESE BONDS WILL BE SOLD TO HILLTOP SECURITIES INC., AS THE AUTHORIZED REPRESENTATIVE OF A GROUP OF UNDERWRITERS PURSUANT TO THE PROVISIONS OF A PURCHASE CONTRACT; RATIFYING, RECONFIRMING, AND READOPTING THE PROVISIONS OF A REGIONAL WATER SUPPLY CONTRACT EXECUTED BETWEEN THE CITY OF SCHERTZ, TEXAS, THE CITY OF SEGUIN, TEXAS, AND THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION; AUTHORIZING THE MAYOR, THE CITY MANAGER, AND THE CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS TO EXECUTE ON BEHALF OF THE CITY OF SCHERTZ, TEXAS ALL DOCUMENTS IN CONNECTION WITH THIS TRANSACTION; AND OTHER MATTERS IN CONNECTION THEREWITH NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council of the City of Schertz, Texas (the "City ") has reviewed and hereby approves (i) the Bond Resolution as to form and content, including the factual findings contained therein and all documents referenced therein, adopted by the Board of Directors of the Schertz /Seguin Local Government Corporation (the "Corporation ") relating to the issuance of obligations designated as "Schertz /Seguin Local Government Corporation Contract Revenue Refunding Bonds, New Series 2018" (the "Bonds "), (ii) the Bonds that were sold to Hilltop Securities Inc., as the authorized representative of a group of underwriters (the "Underwriters "), (iii) the Regional Water Supply Contract, including the factual findings contained therein, previously approved and executed among the City of Schertz, Texas, the City of Seguin, Texas (collectively, the "Cities "), and the Schertz /Seguin Local Government Corporation (the "Contract ") which provides certain security for the payment of these obligations, (iv) the bond purchase contract (the "Purchase Contract ") authorizing the sale of the Bonds to the Underwriters, (v) the Sale and Offering Documents (as defined in the Contract), including, but not limited to, the City's annual continuing disclosure requirements in accordance with the Rule (as defined in the Contract), (vi) the City's obligations under the Contract and acknowledges that the payment of principal of and interest on such Bonds is payable, in whole or in part, from the Annual Payments to be made by the Cities to the Corporation under and pursuant to the Contract, and (vii) the refunding of the Refunded Obligations and acknowledges that this refunding will provide present value savings to the Corporation. The Mayor, the City Manager, and the City Secretary of the City are hereby authorized to execute on behalf of the City, the Purchase Contract, and any and all documents in connection with this transaction. This resolution may be relied upon by the appropriate representatives of the parties to this transaction and the Texas Attorney General in his review and approval of this transaction. 73436536.2 Section 2. The City Council recognizes that Section 53 of the Bond Resolution contains covenants of the City relating to the Bonds. Since certain financial information, financial status, operating data, and annual audits of the City's utility system will be entirely within the control and disposition of the City, and the Preliminary Official Statement and the Final Official Statement prepared in connection with the issuance of the Bonds (together, the "Official. Statement "), describe a continuing disclosure undertaking agreement (the "Undertaking ") of the City, the City Council specifically adopts the covenants hereinafter described, which comprise the Undertaking, and shall comply therewith for so long as all or any portion of the Annual Payments made by the City under the Contract act as security for or a source of repayment of the :Bonds. A. Definitions. As used in this Section, the following terms have the meanings ascribed to such terms below: EMMA means the MSRB's Electronic Municipal Market Access system, accessible by the general public, without charge, on the internet through the uniform resource locator (URL) http://www.emma.msrb.org. MSRB means the Municipal Securities Rulemaking Board. Rule means SEC Rule l 5c2 -12, as amended from time to time. SEC means the United States Securities and Exchange Commission. B. Annual Reports. The City shall file annually with the MSRB, (1) within six months after the end of each fiscal year of the City ending in or after 2018, financial information and operating data with respect to the City of the general type included in the final Official Statement authorized by Section 35 of the Bond Resolution, being the information described in Exhibit C thereto, and (2) if not provided as part of such financial information and operating data, audited financial statements of the City, when and if available. Any financial statements so to be provided shall be (i) prepared in accordance with the accounting principles described in Exhibit C thereto, or such other accounting principles as the City may be required to employ from time to time pursuant to state law or regulation, and (ii) audited, if the City commissions an audit of such financial statements and the audit is completed within the period during which they must be provided. If the audit of such financial statements is not complete within such period, then the City shall file unaudited financial statements within such period and audited financial statements for the applicable fiscal year to the MSRB, when and if the audit report on such financial statements becomes available. Under current Texas law, including, but not limited to, Chapter 103, as amended, Texas Local Government Code, the City must have its records and accounts audited annually and shall have an annual financial statement prepared based on the audit. The annual financial statement, including the auditor's opinion on the statement, shall be filed in the office of the City Secretary within one hundred eighty (180) days after the last day of the City's fiscal year. Additionally, upon the filing of this financial statement and the annual audit, these documents are subject to the Texas Open Records Act, as amended, Texas Government Code, Chapter 552. 73436536.2 -2- If the City changes its fiscal year, it will file notice of such change (and of the date of the new fiscal year end) with the MSRB prior to the next date by which the City otherwise would be required to provide financial information and operating data pursuant to this Section. C. Notice of Certain Events. The City shall file notice of any of the following events with respect to the Bonds to the MSRB in a timely manner and not more than 10 business days after occurrence of the event: (1) Principal and interest payment delinquencies; (2) Non - payment related defaults, if material; (3) Unscheduled draws on debt service reserves reflecting financial difficulties; (4) Unscheduled draws on credit enhancements reflecting financial difficulties; (5) Substitution of credit or liquidity providers, or their failure to perform; (6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 570] -TEB), or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; (7) Modifications to rights of holders of the Bonds, if material; (8) Bond calls, if material, and tender offers; (9) Defeasances; (10) Release, substitution, or sale of property securing repayment of the Bonds, if material; (l l) Rating changes; (12) Bankruptcy, insolvency, receivership, or similar event of the City, which shall occur as described below; (13) The consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of its assets, other than in the ordinary course of business, the entry into of a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (14) Appointment of a successor or additional paying agent /registrar or the change of name of a paying agent /registrar, if material. For these purposes, any event described in the immediately preceding paragraph (12) is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent, or similar officer for the City in a proceeding under the United States Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed 73436536.2 -3- jurisdiction over substantially all of the assets or business of the City, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement, or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the City. The City shall file notice with the MSRB, in a timely manner, of any failure by the City to provide financial information or operating data in accordance with this Section by the time required by this Section. D. Limitations. Disclaimers. and Amendments. The City shall be obligated to observe and perform the covenants specified in this Section for so long as, but only for so long as, the City remains an "obligated person" with respect to the Bonds within the meaning of the Rule, except that the City in any event will give notice of any deposit that causes the Bonds to be no longer Outstanding. The provisions of this Section are for the sole benefit of the holders and beneficial owners of the Bonds, and nothing in this Section, express or implied, shall give any benefit or any legal or equitable right, remedy, or claim hereunder to any other person. The City undertakes to provide only the financial information, operating data, financial statements, and notices which it has expressly agreed to provide pursuant to this Section and does not hereby undertake to provide any other information that may be relevant or material to a complete presentation of the City's financial results, condition, or prospects or hereby undertake to update any information provided in accordance with this Section or otherwise, except as expressly provided herein. The City does not make any representation or warranty concerning such information or its usefulness to a decision to invest in or sell Bonds at any future date. UNDER NO CIRCUMSTANCES SHALL THE CITY BE LIABLE TO THE HOLDER OR BENEFICIAL OWNER OF ANY BOND OR ANY OTHER PERSON, IN CONTRACT OR TORT, FOR DAMAGES RESULTING IN WHOLE OR IN PART FROM ANY BREACH BY THE CITY, WHETHER NEGLIGENT OR WITH OR WITHOUT FAULT ON ITS PART, OF ANY COVENANT SPECIFIED IN THIS SECTION, BUT EVERY RIGHT AND REMEDY OF ANY SUCH PERSON, IN CONTRACT OR TORT, FOR OR ON ACCOUNT OF ANY SUCH BREACH SHALL BE LIMITED TO AN ACTION FOR MANDAMUS OR SPECIFIC PERFORMANCE. No default by the City in observing or performing its obligations under this Section shall constitute a breach of or default under the Bond Resolution for purposes of any other provision of the Bond Resolution. Nothing in this Section is intended or shall act to disclaim, waive, or otherwise limit the duties of the City under federal and state securities laws. The provisions of this Section may be amended by the City from time to time to adapt to changed circumstances that arise from a change in legal requirements, a change in law, or a change in the identity, nature, status, or type of operations of the City, but only if (1) the provisions of this Section, as so amended, would have permitted an underwriter to purchase or sell Bonds in the 73436536.2 -4- primary offering of the Bonds in compliance with the Rule, taking into account any amendments or interpretations of the Rule to the date of such amendment, as well as such changed circumstances, and (2) either (a) the holders of a majority in aggregate principal amount (or any greater amount required by any other provision of the Bond Resolution that authorizes such an amendment) of the Outstanding Bonds consent to such amendment or (b) a person that is unaffiliated with the City (such as nationally recognized bond counsel) determines that such amendment will not materially impair the interests of the holders and beneficial owners of the Bonds. The City may also repeal or amend the provisions of this Section if the SEC amends or repeals the applicable provisions of the Rule or any court of final jurisdiction enters judgment that such provisions of the Rule are invalid, and the City also may amend the provisions of this Section in its discretion in any other manner or circumstance, but in either case only if and to the extent that the provisions of this sentence would not have prevented an underwriter from lawfully purchasing or selling Bonds in the primary offering of the Bonds, giving effect to (a) such provisions as so amended and (b) any amendments or interpretations of the Rule. If the City so amends the provisions of this Section, the City shall include with any amended financial information or operating data next provided in accordance with this Section an explanation, in narrative form, of the reasons for the amendment and of the impact of any change in the type of financial information or operating data so provided. E. Information Format — Incorporation by Reference. The City information required under this Section shall be filed with the MSRB through EMMA in such format and accompanied by such identifying information as may be specified from time to time thereby. Under the current rules of the MS:RB, continuing disclosure documents submitted to EMMA must be in word - searchable portable document format (PDF) files that permit the document to be saved, viewed, printed, and retransmitted by electronic means and the series of obligations to which such continuing disclosure documents relate must be identified by CUSIP number or numbers. Financial information and operating data to be provided pursuant to this Section may be set forth in full in one or more documents or may be included by specific reference to any document (including an official statement or other offering document) available to the public through EMMA or filed with the SEC. Section 3. Authorized Officials of the City will review and approve the Official Statement. Information appearing in the Official Statement concerning the City (including, particularly, the description of the Undertaking and Appendices C and E thereto), as of its date, were and are true and correct in all material respects. Insofar as the City and its affairs, including its financial affairs, are concerned, such Official Statement did not and does not contain an untrue statement of a material fact or omit to state a material fact required to be stated therein or necessary to make the statements therein, in the light of the circumstances under which they were made, not misleading. Insofar as the descriptions and statements, including financial data, of or pertaining to entities, other than the City, and their activities contained in such Official Statement are concerned, such statements and data have been obtained from sources which the City believes to be reliable, and the City has no reason to believe that they are untrue in any material respect. Section 4. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. 73436536.2 -5- Section 5. All ordinances and resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 6. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 8. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 9. This Resolution shall be in force and effect from and after the date of its adoption, and it is so resolved. [The remainder of this page intentionally left blank.] 73436536.2 -6- City Secretary 73436536.2 -7- Mayor September 19, 2018 Via E -Mail Ms. Brenda Dennis City Secretary City of Schertz 1400 Schertz Parkway Schertz, Texas 78154 Norton Rose Fulbright US LLP 300 Convent Street, Suite 2100 San Antonio, Texas 78205 -3792 United States W. Jeffrey Kuhn Partner Direct line +1 210 270 7131 w.jeffrey.kuhn@nortonrosefulbright.com Tel +1 210 224 5575 Fax +1 210 270 7205 "n orto n rosefu l brightcom Re: Schertz/Seguin Local Government Corporation Contract Revenue Bonds, New Series 2018 1 enclose as Exhibit A to this letter the agenda item to be utilized in preparing the agenda for the September 25, 2018 regular meeting of the City Council. Thank you for ensuring that this agenda item is posted in accordance with the provisions of the Texas Open Meetings Act. I also enclose as Exhibit B the suggested motion for this item. I also enclose a draft copy of the Resolution for inclusion in the City Council's agenda packets. Please send any comments to this Resolution to me as soon as possible so that it may be finalized. Lastly, I enclose Exhibit Aand Exhibit B in Word format for your convenience. Thank you, in advance, for your prompt attention to this matter. If I can provide any additional this matter, please do not hesitate to contact me. WJK /jcq Enclosures cc: Ms. Amber Briggs (Schertz/SeguinLocal Government Corporation) Mr. Pat Lindner (Davidson, Troilo, Ream & Garza P.C.) Mr. Brian James (City of Schertz, Texas) Mr. James Walters (City of Schertz, Texas) Mr. Charles Zech (Denton, Navarro, Rocha, Bernal, Hyde & Zech, P.C.) Mr. Mark,McLiney (SAMCO Capital Markets, Inc.) Mr. Andrew Friedman (SAMCO Capital Markets, Inc.) Ms. Veronica Alonzo (SAMCO Capital Markets, Inc.) Norton Rose Fulbright US LLP is a limited liability partnership registered under the laws of Texas. 73453923,1 Norton Rose Fulbright US LLP, . Norton Rose Fulbright LLP, Norton Rose Fulbright Australia, Norton Rose Fulbright Canada LLP and .Norton Rose Fulbright South Africa incare separate legal entities and all of them are members of Norton Rose FulbrightVerem, a Swiss verem. Norton Rose Fulbright Verein helps coordinate the activities of the members but does not itself provide legal services to clients. Details of each entity, with certain regulatory 'information, are available at nortonrosefulbright.com. Brenda Dennis September 19, 2018 Page 2 Mr. George W. Scofield (Firm) Mr. Clay Binford (Firm) Ms. Stephanie V. Leibe (Firm) Mr. Adam C. Harden (Firm) Mr. Arnold Cantu III (Firm) Ms. Lauren N. Ferrero (Firm) Mr. John D. Hall (Firm) Mr. Matthew A. Lee (Firm) 73453923.1 A NORTON ROSE FULBRIGHT EXHIBIT A CONSIDERATION AND APPROVAL OF A RESOLUTION APPROVING A RESOLUTION BY THE SCHERTZ CITY COUNCIL APPROVING A BOND RESOLUTION PREVIOUSLY ADOPTED BY THE BOARD OF DIRECTORS OF THE SCHERTZ/SEGUIN LOCAL GOVERNMENT CORPORATION AUTHORIZING THE ISSUANCE OF OBLIGATIONS DESIGNATED AS "SCHERTZ/SEGUIN LOCAL GOVERNMENT CORPORATION CONTRACT REVENUE REFUNDING BONDS, NEW SERIES 2018"; ACKNOWLEDGING THAT THESE OBLIGATIONS WILL BE SOLD TO RAYMOND HILLTOP SECURITIES INC., AS THE AUTHORIZED REPRESENTATIVE OF A GROUP OF UNDERWRITERS PURSUANT TO THE PROVISIONS OF A PURCHASE CONTRACT; RATIFYING, RECONFIRMING, AND READOPTING THE PROVISIONS OF A REGIONAL WATER SUPPLY CONTRACT EXECUTED BETWEEN THE CITY OF SCHERTZ, TEXAS, THE CITY OF SEGUIN, TEXAS, AND THE SCHERTZ/SEGUIN LOCAL GOVERNMENT CORPORATION; AUTHORIZING THE MAYOR, THE CITY MANAGER, AND THE CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS TO EXECUTE ON BEHALF OF THE CITY OF SCHERTZ, TEXAS ALL DOCUMENTS IN CONNECTION WITH THIS TRANSACTION; AND OTHER MATTERS IN CONNECTION THEREWITH 73453923.1 A-1 EXHIBIT B I MOVE THAT THE CITY COUNCIL APPROVE A RESOLUTION APPROVING A BOND RESOLUTION PREVIOUSLY ADOPTED BY THE BOARD OF DIRECTORS OF THE SCHERTZ/SEGUIN LOCAL GOVERNMENT CORPORATION AUTHORIZING THE ISSUANCE OF BONDS DESIGNATED AS "SCHERTZ/SEGUIN LOCAL GOVERNMENT CORPORATION CONTRACT REVENUE REFUNDING BONDS, NEW SERIES 2018" 73453923.1 B-1 CITY COUNCIL MEMORANDUM City Council Meeting: September 25, 2018 Department: Subject: BACKGROUND Agenda No. 7 Planning & Community Development Ordinance No. 18 -S -34 — Conduct a public hearing and consideration and /or action regarding a request for a Specific Use Permit and associated conceptual site plan to allow a Convenience Store and Gas Pumps on an approximate 2 -acre site. The property is more specifically described as the south east corner of the intersection of FM 1.518 and Maske Road, City of Schertz, Guadalupe County, Texas. (First Reading) The property owner is requesting approval of a Specific Use Permit with associated conceptual site plan to allow a convenience store with gas pumps on an approximate 2 acre lot located at the south east corner of the intersection of FM 1.51.8 and Maske Road. The proposed development includes a 4,500 square foot convenience store with five (5) gas pumps, and a 1,075 square foot car wash. The subject property is currently undeveloped / vacant land. Access to the site is proposed to be through two new driveways, one located off Maske Road and the other located off FM 1518. The subject property is currently zoned General Business (GB). The City's Unified Development Code (UDC) includes Table 21.5.8 Permitted Uses, which identifies different land uses that are permitted within each zoning district. The General Business (GB) zoning district permits convenience stores with gas pumps, subject to approval of a Specific Use Permit. Specific Use Permits allow for discretionary approval by City Council for uses with unique or widely varying operating characteristics or unusual site development features. Approval of a Specific Use Permit authorizes a property owner to submit subsequent development applications. On August 22, 2018 the Planning & Zoning Commission recommended approval of the project. A public hearing notice was published in the San Antonio Express News on August 29, 2018. Prior to the Planning & Zoning Commission meeting, five (5) public hearing notices were mailed to surrounding property owners. Staff has received no responses in favor of the development, no responses opposed of the development, and one (1) response neutral to the request. City Council Memorandum Page 2 Goal The owner is requesting a Specific Use Permit to allow a convenience store with gas pumps at the south east corner of the intersection of FM 1518 and Maske Road. Community Benefit It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. Summary of Recommended Action IMPACT ON EXISTING ADJACENT DEVELOPMENT: The subject property is adjacent to FM 1518 and Maske Road and undeveloped land. This property and all adjacent properties are designated for commercial uses and zoned General Business (GB). The comprehensive land use plan identifies this area as Single Family Residential. However this portion of central Schertz was adopted in 2002, this was prior to the 2008 and 2017 updates to the Air Installations Compatible Use Zones (AICUZ) study which identifies this property as part of the accident potential zone 2 and is not an ideal location for single family residential homes. Since the 2013 Schertz Sector Plan amendment did not review this area, the subject property is still identified as Single - Family Residential even though it is located within the accident potential zone. Since this property is on the hard corner of FM 1518 and Maske Road and surrounded by General Business zoned properties the requested land use is compatible with the surrounding land uses and zoning in the area. AICUZ IMPACT: The proposed subject property is within the Accident Potential Zone II or APZ 2 of the east runway at JBSA Randolph. Per the Unified Development Code Article 5, Section 21.5.9 Special Districts: A request for zoning change for a property located within the AICUZ requires written . notification to Randolph Air Force Base of the proposed development, type occupancy, occupant load, hours of operation, and any special conditions of the project. An acknowledgement from Randolph Air Force Base is required in order for the zone change to proceed forward through the zoning process. Due to this requirement the applicant has submitted documentation from Randolph Air Force Base which indicated that approving the request as presented with the conditions of limiting the Floor Area Ratio to 0.22 for the convenience store with fuel pumps will not adversely impact operations and delivery of mission requirements at JBSA Randolph. With review of the proposed conceptual site plan in relation to the requirements from JBSA Randolph, the calculations resulted in the current layout of only a 0.104 Floor Area Ratio for the site, which is under the specified limit. Staff has calculated the Floor Area Ratio of the proposed layout to be 0.104 for the site, which is under the specified limit. This calculations was completed by using the square footage of the convenience store, car wash, and gas pumps (total of 9,031sgft) divided by the square footage of the property (86,876sgft). However, staff is proposing a conditional approval of the Specific Use Permit that no additional development can be completed on this site that would exceed the Floor Area Ratio over the specified 0.22. CONCEPTUAL SITE PLAN: The applicant is proposing to construct a 4,500 square foot convenience store with five (5) gas pumps, and a 1,075 square foot car wash on the approximately 1.994 acre tract of land City Council Memorandum Page 3 • Architectural Standards: Section 21.9.5 Exterior construction and Design standards requires all non - residential buildings to meet the minimum material requirements, fagade articulations and percentage of windows and doors. The proposed building elevations comply with the Exterior Construction and Design standards. The building will be constructed of a brick and stucco finish. The convenience store building has two front facades, due to having double roadway frontage. The south elevation, which faces FM 1518, will consist of 31% windows and doors. The west elevation, which faces Maske Road, will consist of 31 % windows and doors. The gas canopy will be constructed of a brick and stucco finish while the car wash will be constructed of a brick finish. Additionally, the building complies with the vertical and horizontal articulations on all required walls. • Parking: The site has twenty four (24) parking spaces of which one (1) will be handicap parking which meets the minimum parking standard for the proposed use. • Screenina requirements: The site has satisfied the minimum requirements for the location and screening. The trash receptacle will be constructed of masonry with metal gates that meet the minimum requirements. • Li2htina and ;Aare standards: The applicant will be responsible for complying with Section 21.9.11 Lighting and Glare standards at the time of building permit. • Landscapini: The UDC requires that non - residential development adjacent to right -of- way must install a landscape buffer. Twenty six (26) trees are proposed along FM 1518 and Maske :Road, which complies with the required ratio of one (1) tree per twenty (20) feet along FM 1518 and the required one (1) tree per fifty (50) feet along Maske Road. A total of five (5) Mexican Sycamores, seven (7) Bur Oaks, seventeen (17) Shumard oaks, six (6) Live Oaks, and nine (9) Cedar Elms are proposed to be planted on the site. Shrub screening will be planted adjacent to FM 1.518, Maske Road, and the northern and eastern . property line. The proposed landscaping meets the requirements from the UDC. All landscaping will be watered by an automatic irrigation system. • Access and circulation: The site is proposed to be accessed through two driveways, one of which takes access from FM 1518 and the other which takes access of Maske Road. TXDOT has reviewed the proposed conceptual site plan and has approved the proposed access onto FM 1518. Additionally, the City of Schertz Engineering Department has reviewed and approved the proposed access onto Maske Road. A twenty four foot (24') fire lane is proposed on the property to allow for emergency vehicle access. CONDITIONS OF THE REQUESTED SPECIFIC USE PERMIT: The proposed convenience store with gas pumps will be subject to provisions of the Unified Development Code (Ordinance 11 -S -15, as amended). Additionally, the Specific Use Permit will be conditioned upon the following occurring: a) No additional development will be allowed on this property that would cause the Floor Area Ratio to exceed the JBSA Randolph specified 0.22; and b) A building permit is approved within one year of the adoption of the SUP ordinance; and c) The use begins operation within two years of the issuance of the necessary building permit(s). City Council Memorandum Page 4 A Specific Use Permit allows for discretionary City Council approval of uses with unique or widely varying operating characteristics or unusual site development features, subject to the terms and conditions set forth in this UDC. Approval of a specific use permit authorizes a property owner to submit subsequent development applications consistent with the approved Specific Use Permit. FISCAL IMPACT None CITY COUNCIL CRITERIA FOR CONSIDERATION: In considering final action on Specific Use Permits, the Council should consider the following UDC requirements: Section 21.5.11 Specific Use Permits (SUP) D. Criteria for Approval. The Planning and Zoning Commission, in making its recommendation, and the City Council, in considering final action on a Specific Use Permit, should consider the following criteria: 1. The proposed use at the specified location is consistent with the policies embodied in the adopted Comprehensive Land Plan; 2. The proposed use is consistent with the general purpose and intent of the applicable zoning district regulations; 3. The proposed use is compatible with and preserves the character and integrity of adjacent developments and neighborhoods, and includes improvements either on -site or within the public rights -of -way to mitigate development related adverse impacts, such as safety, traffic, noise, odors, visual nuisances, drainage or other similar adverse effects to adjacent development and neighborhoods; 4. The proposed use does not generate pedestrian and vehicular traffic which will be hazardous or conflict with the existing and anticipated traffic in the neighborhood; 5. The proposed use incorporates roadway adjustments, traffic control devices or mechanisms, and access restrictions to control traffic flow or divert traffic as may be needed to reduce or eliminate development generated traffic on neighborhood streets; 6. The proposed use incorporates features to minimize adverse effects, including visual impacts, of the proposed use on adjacent properties; 7. The proposed use meets the standards for the zoning district, or to the extent variations from such standards have been requested, that such variations are necessary to render the use compatible with adjoining development and the neighborhood; 8. The proposed use and associated Site Plan promote the health, safety or general welfare of the City and the safe, orderly, efficient and healthful development of the City; 9. No application made under these provisions will receive final approval until all back taxes owed to the City have been paid in full; and 10. Other criteria which, at the discretion of the Planning and Zoning Commission and City Council are deemed relevant and important in the consideration of the Specific Use Permit. E. Conditions. City Council Memorandum Page 5 The Planning and Zoning Commission, in making its recommendation, and the City Council, in considering final action, may require such modifications in the proposed use and attach such conditions to the Specific Use Permit as deemed necessary to mitigate adverse effects of the proposed use and to carry out the spirit and intent of this section. Conditions and modifications may include but are not limited to limitation of building size or height, increased open space, limitations on impervious surfaces, enhanced loading and parking requirements, additional landscaping, curbing, sidewalk, vehicular access and parking improvements, placement or orientation of buildings and entryways, buffer yards, landscaping and screening, signage restrictions and design, maintenance of buildings and outdoor areas, duration of the permit and hours of operation. The Planning and Zoning Commission conducted the public hearing on August 22, 2018. . During the public hearing, there were no residents who spoke. The Planning and Zoning Commission offered a recommendation of approval, (5 -1; Commissioner Evans with the Nay vote). Staff recommends approval of the Specific Use Permit request with the previously mentioned conditions. ATTACHMENT Ordinance No. 18 -5 -34 ORDINANCE NO. 18 -S -34 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO APPROVE A SPECIFIC USE PERMIT TO ALLOW FOR OPERATION OF A CONVENIENCE STORE WITH GAS PUMPS AT THE SOUTH EAST CORNER OF THE INTERSECTION OF FM 1518 AND MASKS ROAD, SCHERTZ, GUADALUPE COUNTY, TEXAS WHEREAS, an application for a Specific Use Permit to allow a Convenience Store with gas pumps at the south east corner of the intersection of FM 1518 and Maske Road, more particularly described in Exhibit A attached hereto, (hereinafter, the "Property ") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.5.11.E. provides for certain conditions to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested specific use permit (the "Conditions "); and WHEREAS, on August 22, 2018, . the Planning and Zoning Commission conducted a public hearing and, after considering the Conditions, hereby makes a recommendation of approval of a Specific Use Permit for a Convenience Store with gas pumps; and WHEREAS; on September 25, 2018 the City Council conducted a public hearing and after considering the Conditions and recommendation by the Planning and Zoning Commission, determined that the requested Specific Use Permit be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. A Specific Use Permit for the south east corner of the intersection of FM 1518 and Maske Road, as more particularly described in the attached Exhibit A, is hereby approved to allow a convenience store with gas pumps conditioned upon the following occurring: a) No additional development will be allowed on this property that would cause the Floor Area Ratio to exceed 0.22:1; and b) A building permit is approved within one year of the adoption of this ordinance; and c) The use begins operation within two years of the issuance of the necessary building permit(s). Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 8. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 25th day of September, 2018. PASSED, APPROVED AND ADOPTED on final reading the 23rd day of October, 2018. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) Exhibit A "The Property" See Attached 4e 19 .01 r-. r Ivi 1010 114. SCHERTZ, TEXAS 78154 (VOL. 4255, POS 554, MPRGCT) ABS: 153 SUR:T HERRERA 7.0100 AC. I -7 0- WWMH /KS' O lb 1.994 AC. 1.94 Acres (86,8796 Sq Ft.) DRAINAGE ESM'T Q F_ F.M. 1518 1 � , , Dlf'UT OF AAIAV LAND USE: RESIDENTIAL OWNER: ZONING:GBROBE-2 (RT GENMAZE ERAL BUSINESS 11) L X I` Fl! N (3 PARCEL ID. 64724 ER It-" H-P, I N r I ; T2301 E. I'M 1518 N. pS I C Fl j R It SCHERTZ, TEXAS 78154 (A LAND USE: RESIDENTIAL (VOL.945, PG. 73l_MP1;=TF____ ZONING: GB-2 (GENERAL BUSINESS 11) ABS: 1 _Sl 53 U_R�T HERRERA 0.8010 AC.i I AND 11'.;F- RF.;If)FNTIAI nXAlKI97P- PnQI7PT KAA7r7 I AKIn IMP- PP(ZInPKITIAI I I i m OWNER (DEVELOPER B. RICHARDS GROUP, INC. 19715 MESSINA SAN ANTONIO, TX 78258 OFFICE: (210) 274-0072 EMAIL: ZAPIAIN.GOGMAILCOM CIVIL ENGINEER KLOVE ENGINEERING, LLC. 22610 US HIGHWAY 281 N., STE 204 SAN ANTONIO, TEXAS 78258 OFFICE: (210) 485-5683 WWW. K LOVEEN GI N EER I N G. COM ATTN.:SAMUEL COREY RAYBURN, P.E. craybrun@kloveengineering.com SURVEYOR: GIBBONS SURVEYING & MAPPING, INC, 150 WEST RHAPSODY DRIVE SAN ANTONIO, TX 78216 OFFICE: (210) 366-4600 ATTN.: GARY GIBBONS I ilk 150 9 1. ACCORDING TO FLOOD INSURANCE RATE MAP, PANEL #48187CO220F, DATED NOVEMBER 2, 2007, THIS SUBDIVISION IS LOCATED IN ZONE "X" AND IS NOT WITHIN THE 100—YEAR FLOODPLAIN. LEGEND EXISTING DESCRIPTION ET ZC PROPERTY (R!LINE/ Q) Q) SUBDIVISION BOUNDARY 0 LJJ L'u u ADJACENT PROPERTY BENCHMARK pp� POWER POLE E- DOWN GUY OF r FIRE HYDRANT ------------ w ------------- WATER LINE ------ ww— WASTEWATER LINE ---------- CAS ------------ GAS LINE ------- OHE ------- OVERHEAD ELECTRIC (PRIMARY) wwuH 0 WASTEWATER MANHOLE (SIZE VARIES) Co WASTEWATER CLEANOUT CURB CHAINLINK FENCE 0 CONCRETE SIDEWALKS CONTOUR ROW DEDICATION EXISTING ACRES: 1.994AC. (PRE-DEVELOPMENT) PROPOSED ACRES: 1.994 AC. (POST DEVELOPMENT) PROPOSED USED: CONVENIENCE STORE WITH GAS PUMPS CAR WASH, AUTOMATED ZONING: G13 (GENERAL BUSINESS) (1) PROPERTY ADDRESS OWNER ADDRESS: (2) PROPERTY ADDRESS OWNER ADDRESS 0 PROPERTY ADDRESS OWNER ADDRESS: ® PROPERTY ADDRESS OWNER ADDRESS e PROPERTY ADDRESS OWNER ADDRESS: @ PROPERTY ADDRESS OWNER ADDRESS 2301 E. FM 1518 N. SHERTZ, TEXAS 78154 4243 THOUSAND OAKS DRIVE, APT. 261 SAN ANTONIO, TEXAS 78217 E. FM 1518 N SCHERTZ, TEXAS 78154 1041 RICHMOND DRIVE SCHERTZ, TEXAS 78154 E. FM 1518 N SCHERTZ, TEXAS 78154 4243 THOUSAND OAKS DRIVE, APT. 261 SAN ANTONIO, TEXAS 78217 2305 E. FM 1518 N. SCHERTZ, TEXAS 78154 3006 EAST LAKE FALLS CIRCLE SPRING, TEXAS 77386 E. FM 1518 N SCHERTZ, TEXAS 78154 3112 NORTH FM 1518 SCHERTZ, TEXAS 78154 E FM 1518 N SCHERTZ, TEXAS 78154 19715 MESSINA SAN ANTONIO, TEXAS 78258 NAME: SUBDIVISION NAME: NOT APPLICABLE (PROPERTY IS UNPLATTED) ADDRESS: FM 1518, SCHERTZ, TEXAS 78154 PREPARARTION DATE: SEPTEMBER 12, 2017 ACREAGE: 1.994 ACRES (86,876.36 SQ.FT.) LEGAL DESCRIPTION: 1.994 ACRES OUT OF THE TORIBIO HERRERA LEAGUE NUMBER 68, ABSTRACT NUMBER 153, GUADALUPE COUNTY, TEXAS, BEING OUT OF A 24.486 ACRES TRACT, WHICH IS THAT SAME CERTAIN 25.000 ACRES TRACT RECORDED IN VOLUME 4255, PAGE 554 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS SAVE AND EXCEPT THAT PORTION CONVEYED IN VOLUME 4191, PAGE 727 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. ABSTRACT NUMBER: 153 SURVEYOR: GARY A. GIBBONS, GIBBONS SURVEYING & MAPPING,INC. R.P.L.S. NO.: 4716 CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS. (y) Oo U 'o 42) tn ET ZC . a z Q) Q) W * c3) E 0 LJJ L'u u Z Q) 2 (L) Z�N0O 7' E 42 ui� OF r .4 /SAMUEL jO COREY F�A BU N ............. 40 0t*****.******­****** : o 115141 ENS NAB "06 06/181 Lu 0 �6 z 0 U) Lu ry C'j 00 I'- C:, 0 z < 4 X U) Lu U) F_ LIJ - r- 0 Z < 0 6i Z < u_ z0 < W W Z 3: 0 Z 0 00 u) T_ 00 r- LL. LLI ad < x uj Wj LLI Q~ 0 LL LL LLJ Z y r V) LEI < Q 0- V) 0 DESIGNED BY: SCR DRAWN BY: RQ SCALE: 1"=40' DATE: 01/04/18 SHEET NO. Cl ■ AIfITCQ° 1. ACCORDING TO FLOOD INSURANCE RATE MAP, PANEL #48187CO22OF AND #48187CO210F, DATED NOVEMBER 2, 2007, THIS SUBDIVISION IS LOCATED IN ZONE "X" AREA OF MINIMAL FLOOD HAZARD AND IS NOT WITHIN THE 100 -YEAR FLOODPLAIN. SITE PAVING: PARKING AREA TO BE PAVED WITH ASPHALT. 4" YELLOW STRIPE (TYP BUILDING USE GROSS FLOOR AREA (FT.2) CONVENIENT STORE AUTOMATIC CAR WASH 4,500 SF 1,075 SF PARKING STORAGE STANDARDS PROPERTY (R.O.W.) LINE/ - MINIMUM PARKING RATIO REGULAR MINIMUM ALLOWED PARKING TOTAL REQUIRED PARKING ACTUAL /PROPOSED PARKING 1 PER 250 SF 1 PER 200 OV Q) ZQ) r o ADJACENT PROPERTY (xxx) --- 19715 MESSINA 18 1 6 24 24 HANDI - CAPPED (ADAl REQUIRED REGULAR H.C. PARKING REQUIRED VAN ACCESSIBLE PARKING PROPOSED H.C. PARKING SAN ANTONIO, TX 78258 LIGHT POLE PO 1 POWER POLE 1 OFFICE: (210) 274 -0072 1 BICYCLE PARKING N/A 12'x12'x8' TALL MASONRY / DUMPSTER ENCLOSURE • WITH SOLID METAL GATES. S 63 44� 243.56 _ _ _ ABS: 153 SUR: T HERRERA HEADER p 2 CURB 83.457 AC. "FARM" cAOOAO � SO (VOL. 2017, PGS 639 -644, MPRGCT) �, �S TSFO- / OWNER: BIEGERT PROPERTIES, LTD o, o e 25.0' T'z ! f R20.0' R50.0' N � R5.0 ' R25.0 5 .5' o R50.0' 825.0' ROPOSED 2'x2' GRATE 30.0' 1 LET CARWRS H CONVENIENCE STORE K) o 1075 S.F. rB B 8 o 4500 S.F. 1.0. ,n SiF/ 5.8' 90.4' 8' 27.0' 0 G 20 cv 3 u 10.0' O 7.8' N F15. 0 815.0' TYP. a ti � V I I I lb O . Q U� ±142 LF HOSELAY� t9iLF HOSELAY FROM PROPOSED FIRE LANE FIRE L FROM PROPOSED 7.994 Acres 850.0' N .0' (86,876 Sq. Ft) R25 Ol ' j 58.2' _ �0, PR POSED / OFO�C ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 2'x2' GRATE / qp /O�Y D D D D D INLET / ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ B s 3 \ A2' \ Op / / R35.0' PROPOSED ul 4C1 ,�'C'z �R, " ROPOS D 35' cR 2'x2' GRATE INLET o �..IDO1`� 3���43�1 (��,33. R50.0' Ess EsM'T M w R25.0 PROPOSED PROPOSED 15' ELEC„ GAS, PROPOSED 3'x3' / STORM DRAIN TE E. & cATV. EsM'T J�IVCTION BOX °�. PROPOSED UNDERGROUND o R20.0' FUEL TANK / �� •c= • X03 - a - - W (PROPOSED 16' 24' FIRE LANE O 31:: 1 WATER ESM'T L6 9 Lo s r . , Jr � I N 6-3� °44'20" W 38353' F.M. 1518 (RIGHT OF WAY VARIES) — - LAND USE: RESIDENTIAL GB - -2 (GENERAL BUSINESS il) ABS: 153 SUR: T HERRERA 1.5800 AC. LAND USE: RESIDENTIAL (VOL. 945, PG. 973, MPRGCT) OWNER: ROBERT MAZE GB- 2(GENERAL BUSINESS II) ABS: 153 SUR: T HERRERA 2.5380 AC. (VOL. 2017, PG. 21233, MPRGCT) OWNER: JONELL MAZE KING i i I CONC. RIP -RAP PROPOSED D STORM PIPE a. 27.5' _ — �-) GB (GENERAL BUSINESS) ABS: 153 SUR: T HERRERA 8.1000 AC. (VOL- 4255, PG. 554, MPRGCT) OWNER: B RICHARDS GROUP, INC. 2.027 Acres (88,313 Sq. Ft.) 4' CHAIN LINK FENCE DETENTION POND PROPOSED DRAINAGE ESMY PROPOSED -PROPOSED 10' STORM DRAT CONC. RIP -RAP DRAINAGE ESM'T 5'x5' ROCK O RUBBLE i GATE I i_"�CONC. RIP -RAP LAND USE: RESIDENTIAL IAL GB -2 (GENERAL BUSINESS II) - - -- ABS: 153 SUR: T HERRERA 0.9460 AC. (VOL. 12335, PGS 566, MPRGCT) - OWNER: JOE & PENNY KAY MAZE PROPOSED USE: ZONING DISTRICT: LEGEND EXISTING PROPOSED DESCRIPTION LOT AREA: 1.994 ACRES (86,876 SQ.FT.) PROPERTY (R.O.W.) LINE/ - :_ B. RICHARDS GROUP, INC. SUBDIVISION BOUNDARY — - - — OV Q) ZQ) r o ADJACENT PROPERTY (xxx) --- 19715 MESSINA RECORD INFORMATION IMPERVIOUS COVER (SQUARE FOOTAGE & PERCENTAGE): 51,732 SF / 60% BENCHMARK LP* SAN ANTONIO, TX 78258 LIGHT POLE PO 4,500 SF CONVENIENT STORE POWER POLE E- OFFICE: (210) 274 -0072 DOWN GUY O 1,075 SF CAR WASH TRANSFORMER (SIZE VARIES) (GENERAL BUSINESS II) EMAIL: ZAPIAIN.G®GMAIL.COM FIRE HYDRANT CURB 153 SUR: T HERRERA 0.8010 AC. HEADER CURB 23' -0 ", ONE -STORY z O MHTEX0387796/797 SAWTOOTH CURB RETAINING WALL 945, PG. 973, MPRGCT) -uii- CO w CHAINLINK FENCE 0.064:1 OWNER: SIDEWALKS OCONCRETE 678 --678-- CONTOUR _ -'�-�- DIRECTION OF FLOW TOTAL PARKING: x785.00TC SPOT ELEVATION /TOP OF CURB X755.50 x785.00 SPOT ELEVATION NUMBER OF HANDICAP SPACES: 1/1 (REQUIRED /PROVIDED) SWALE = 1-- z Q CONCRETE PAVEMENT D O ASPHALT PAVEMENT D 0 FIRE LANE I WWW.KLOVEENGINEERING.COM LANDSCAPE AREA 00 O ROW DEDICATION BENCHMARKS TBM #1 MARKED "X" ON EXISTING FIRE HYDRANT LOCATED 420 FT NORTH OF MASKE ROAD AND FM 1518 INTERSECTION ALONG MASKE ROAD ELEVATION = 739.30' TBM #2 MARKED "X" ON EXISTING FIRE HYDRANT LOCATED 170 FT NORTHEAST OF MASKE ROAD AND FM 1518 INTERSECTION ALONG MASKE ROAD ELEVATION = 736.94' THE LOCATION OF EXISTING UNDERGROUND UTILITIES ARE SHOWN IN AN APPROXIMATE WAY ONLY. THE CONTRACTOR SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK. HE AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES WHICH MIGHT OCCUR BY HIS FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UNDERGROUND UTILITIES. NAME: SUBDIVISION NAME: NOT APPLICABLE (PROPERTY IS UNPLATTED) ADDRESS: FM 1518, SCHERTZ, TEXAS 78154 PREPARARTION DATE: SEPTEMBER 12, 2017 ACREAGE: 1.994 ACRES (86,876 SQ.FT.) LEGAL DESCRIPTION: 1.994 ACRES OUT OF THE TORIBIO HERRERA LEAGUE NUMBER 68, ABSTRACT NUMBER 153, GUADALUPE COUNTY, TEXAS, BEING OUT OF A 24.486 ACRES TRACT, WHICH IS THAT SAME CERTAIN 25.000 ACRES TRACT RECORDED IN VOLUME 4255, PAGE 554 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS SAVE AND EXCEPT THAT PORTION CONVEYED IN VOLUME 4191, PAGE 727 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. SURVEYOR: GARY A. GIBBONS, GIBBONS SURVEYING & MAPPING,INC. R.P.L.S. NO.: 4716 CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS. CONVENIENT STORE WITH GAS PUMPS AND CAR WASH, AUTOMATED. GENERAL BUSINESS, "GB" u01 11618 JONES MALTSBERGER RD. SAN ANTONIO, TX 78216 OFFICE: (210) 421 -8890 ATTN: GENEVIE RAMIREZ Q) Oo U `O L? L0 Q) 00 _o Zg LOT AREA: 1.994 ACRES (86,876 SQ.FT.) LIJ OWNER /DEVELOPER :_ B. RICHARDS GROUP, INC. N OV Q) ZQ) r o z Sz Q) E3 — — ----- — - - --- 19715 MESSINA OF TF 1! IMPERVIOUS COVER (SQUARE FOOTAGE & PERCENTAGE): 51,732 SF / 60% — _ _ 115141 `�i SAN ANTONIO, TX 78258 BUILDING AREA (GROSS SQUARE FOOTAGE): 4,500 SF CONVENIENT STORE LAND USE: RESIDENTIAL OFFICE: (210) 274 -0072 1,075 SF CAR WASH GB -2 (GENERAL BUSINESS II) EMAIL: ZAPIAIN.G®GMAIL.COM 0 ABS: 153 SUR: T HERRERA 0.8010 AC. BUILDING HEIGHT (FEET AND NUMBER OF STORIES): 23' -0 ", ONE -STORY z O MHTEX0387796/797 (VOL, 945, PG. 973, MPRGCT) CO w F.A.R.: 0.064:1 OWNER: ROBERT MAZE CIVIL ENGINEER - - -- KLOVE ENGINEERING, LLC. ' _ 22610 US HIGHWAY 281 N., STE 204 TOTAL PARKING: 24/24 (REQUIRED /PROVIDED) SAN ANTONIO, TEXAS 78258 U � Z CNI NUMBER OF HANDICAP SPACES: 1/1 (REQUIRED /PROVIDED) ��O Lo Z O = 1-- z Q OFFICE: (210) 485 -5683 w z O O 0 I WWW.KLOVEENGINEERING.COM 00 O C0 LL. V) ATTN.: SAMUEL COREY RAYBURN, P.E. J Q °- M ON Ld ~ craybrun@kloveengineering.com V) W u01 11618 JONES MALTSBERGER RD. SAN ANTONIO, TX 78216 OFFICE: (210) 421 -8890 ATTN: GENEVIE RAMIREZ Q) Oo U `O L? L0 Q) 00 _o Zg L.L N LIJ O W v LU Z� N OV Q) ZQ) r o z Sz Q) E3 WC/')L OF TF 1! of.... : ................... ......... SAMUEL COREY RAYBURN� °. ...°° ....................e..... 115141 `�i ENG; 06 27/18 w Q 0 z O CO w of U � Z CNI Q U) OW OwE- ��O Lo Z O = 1-- z Q z m GO w z O O 0 00 Q (ri L0 00 O C0 LL. V) cod X J Q °- M ON Ld ~ LL � V) W Ld Z � Q U 0 0 DESIGNED BY: SCR DRAWN BY: JAR SCALE: 1"=40' DATE: 09/11/17 SHEET NO. Cl ■ LANDSCAPE ORDINANCE COMPLIANCE , 1. LANDSCAPING REQUIRED TOTAL SITE AREA (SCOPE OF WORK): 96,674 SF -- —�— --- - - -� -- - - - -� -- 29% TOTAL LANDSCAPE REQUIRED: 19,335 SF LANDSCAPING REQUIRED _ ++ + TOTAL LANDSCAPING PROVIDED: 25,255 (26.1 %) SF LANDSAPING PROVIDED + + �L �L L L LLLL LLL LLLLL�� LLLLLL�����LLLLLLLLLL ��L + TOTAL TREES REQUIRED: / / + !_- L,L LLLL L� LLL � LL �� L� LLLLLLLLLL LLLL (9) TREES PER ACRE (43,560 SF) 27 TREES REQUIRED / w w w + \ - -- LLL� LLL LLLL LLB ��LLLLLLLL L L + — - -- L + TOTAL TREES PROVIDED ON SITE: 44 TREES PROVIDED /� / __- - - i - L -L—. 4 91 _1! 44+ J �- LANDSCAPING IN FRONT YARD LANDSCAPING IN FRONT YARD REQUIRED: 19,335 SF x 40 %: 7,734 SF LANDSCAPING IN FRONT YARD PROVIDED: 33,960 SF (439.1 %) PROVIDED / � / � / S�Ss--SS C SASS SS--S SASS + ° + PARKING LOT LANDSCAPING - s // W W w W W TOTAL PARKING LOT AREA: 10,935 SF x 10 %: 1,094 SF PARKING LOT LANDSCAPING REQUIRED TOTAL PARKING LOT LANDSCAPING PROVIDED: 1146 SF (10.4 %) PROVIDED / _ C-) �� s / / + ° + w w WSW w/ W w + s + +° ° - + TREES REQUIRED PER PARKING LOT: 1,084 SF / 400 SF: 3 TREES REQUIRED PER PARKING LOT - C-) � -LLL + TREE PROVIDED IN PARKING LOT: 4 TREES + L -LLL ,I + M M M M LLB + PROPOSED BUILD NG LLL + w + + + FF= 740.70 -LLL + LLL + PERIMETER LANDSCAPING -LLL + LINEAR FOOTAGE ALONG MASKS ROAD: 278 FT 150 FT: 6 TREES REQUIRED / + L _ TOTAL TREES PROVIDED ALONG MASKS ROAD: 6 TREES PROVIDED w W L -- + L LINEAL FOOTAGE ALONG F. M. 1518: 383 FT / 20 FT: 20 TREES REQUIRED / w w + + + + ® + I TOTAL TREES PROVIDED ALONG F.M. 1518: 20 TREES PROVIDED + L L L L + LINEAL FOOTAGE ALONG ABUTTING EAST PROPERTY 280 FT / 50 FT: 6 TREES REQUIRED / ++ L L + / L L + TOTAL TREES PROVIDED ALONG EAST PROPERTY. 6 TREES PROVIDED s �� LINEAL FOOTAGE ALONG ABUTTING NORTH PROPERTY 256 FT /50 FT: 6 TREES REQUIRED / /�i� + + + TOTAL TREES PROVIDED ALONG EAST PROPERTY: 6 TREES PROVIDED / �� �� ° / ! + L Lw L + IRRIGATION �� V V ALL REQUIRED LANDSCAPE AREAS SHALL BE MAINTAINED WITH AN AUTOMATIC ++ L 7 L + I / w w UNDERGROUND IRRIGATION SYSTEM. / w A + v w + BUFFER ORDINANCE COMPLIANCE Adjacent tracts to the North and East are the same �� + �� + zoning classification {CB }, no buffer required. / / ��� �� , ���'. . .. + _ -- II III II II � � II 1I 1 II III II II �w w w w w \w o � � - - - - - -- _ - -- -- „ w _ WWMH 0 i HF N w __ 0OHE w _ __ OHE ONF �, E OHE OHE ,ONE _ — —� —� Oy L c N� O w w - �— / ON E W 0HE—w— Qy E w w w . w - <c— . OHE O'E _ -QHH. . P— E Q �' J / PANT SCHEDULE SIZE = CALIPER OR SPREAD QTY. SYM. SCIENTIFIC NAME COMMON NAME HGT. SIZE CONDITION REMARKS TREES 5 PM Platanus mexicana MEXICAN SYCAMORE - 3" CAL. B and B DECIDUOUS / SINGLE STEM 7 QMa Quercus macrocarpa ------ - 3" CAL. Band B DECIDUOUS / SINGLE STEM 17 QS Quercus shumardii SHUMARD OAK ------ 3" CAL. Band B DECIDUOUS / SINGLE STEM 6 QV Quercus virginiana LIVE OAK - 3" CAL. Band B EVERGREEN / SINGLE STEM 9 UC Ulmus crassifolia CEDAR ELM - 3" CAL. Band B DECIDUOUS / SINGLE STEM SHRUBS 9 DW Dasilyrion wheeled SOTOL _ 5 GAL. EDGE OF PAVEMENT ACCENT / PLANT AT AS SHOWN 7 HP Hesperaloe parviflora RED YUCCA - 5 GAL. ACCENT / PLANT AS SHOWN 49 LGC Leucophyllum frutescens 'Gn. Cloud' 'GREEN CLOUD' CENIZO - PANT SCHEDULE SIZE = CALIPER OR SPREAD QTY. SYM. SCIENTIFIC NAME COMMON NAME HGT. SIZE CONDITION REMARKS TREES 5 PM Platanus mexicana MEXICAN SYCAMORE - 3" CAL. B and B DECIDUOUS / SINGLE STEM 7 QMa Quercus macrocarpa BUR OAK - 3" CAL. Band B DECIDUOUS / SINGLE STEM 17 QS Quercus shumardii SHUMARD OAK - 3" CAL. Band B DECIDUOUS / SINGLE STEM 6 QV Quercus virginiana LIVE OAK - 3" CAL. Band B EVERGREEN / SINGLE STEM 9 UC Ulmus crassifolia CEDAR ELM - 3" CAL. Band B DECIDUOUS / SINGLE STEM SHRUBS 9 DW Dasilyrion wheeled SOTOL _ 5 GAL. ACCENT / PLANT AT AS SHOWN 7 HP Hesperaloe parviflora RED YUCCA - 5 GAL. ACCENT / PLANT AS SHOWN 49 LGC Leucophyllum frutescens 'Gn. Cloud' 'GREEN CLOUD' CENIZO - 5 GAL. EVERGREEN / PLANT AT 4' -0" O.C. 7 LMY Lantana montevidensis'New Gold' 'NEW GOLD' LANTANA - 1 GAL. PERENNIAL / PLANT AT 30" O.C. 100 PAC Plumbago auriculata'Capensis' CAPE PLUMBAGO - 5 GAL. EVERGREEN / PLANT AT 3' -0" O.C. 6 ROP Rosmarinus off icianallis'Prostrata' PROSTRATE ROSEMARY - 1 GAL. EVERGREEN / PLANT @ 24" O.C. 82 RRZ Rosa'Radrazz' 'RADRAZZ' KNOCK -OUT ROSE - 5 GAL. EVERGREEN / PLANT AT 3' -0" O.C. 9 SG Salvia greggii RED SALVIA - 3 GAL. EVERGREEN / PLANT AT 30" O.C. 49 VS Viburnum suspensum SANDANKWA VIBURNUM - 5 GAL. EVERGREEN / PLANT AT 4' -0" O.C. GROUNDCOVERS AND GRASSES - Cynodon dactylon'419' '419' HYBRID BERMUDAGRASS - SOLID SOD SEE SPECIFICATIONS Cynodon dactylon'Blackjack' 'BLACKJACK' BERM UDAGRASS - HYDROMULCH SEE SPECIFICATIONS F . IVI. 1518 TING i U DING T U CAl6 to Sheet 1-1.0 for overall Landscape Plan, Detail, Calculations, and Plant Schedule. Refer to Sheet X1.1 for Enlarged Landscape Plan. o Sheet L2.0 for Specifications. Scale: 1" = 20'-0" 0 10' 20' 40' DESIG PLANNING LANDSCAPE ARCHITECTURE DEVELOPMENT CONSULTING 14607 San Pedro Ave., Suite 200 San Antonio, Texas 78232 210.831.8564 jrobinson (phorizondesign- sa.com ���,pNDSCgoF q- *;0B /NS CyJ, tA� 375 OF fhe, user of this file a�ree5 to a55urre all re5por5ibilit,j for anti rnodificatior5 to or use of this drawincl file that i5 inconsistent with the requiremert5 of the Rules and Pe�datior5 of the fexa5 oard of Archtect)ral �xarwrer5, No perm maq +make anq rnorl if1c,*M5 to this electronic drawircl file wth� the bawl >cc�pe kch&�A 5 express written perrni55ion, OWNER a Richards PROJECT Group, Inc. Hop C—Store Maske Road Schertz, • "• Schertz, Texas 8 REVISIONS 1. City Comments 3/29/18 2. City Comments 5/11/18 4. City Comments 8/17/18 � � r D a Checked By: jr Sheet Title: i VERALL ♦ ' ♦• ♦ I■■R�� Date: Issue December t 34 I X + + _AA, A'A'A A'A'A A A A + A + A + A A A A A A A A A + 12 L__ L__ L__ L__ + VLL L LLLL LLL _LLL LLLLLL L LLLLLLLLLLL LLLL 0 L 1 /8" X 4" METAL I= DG ER - TYP. @ L LLL,*L PLANTER AREAS AS SHOWN L L L LL L _LL_ L L L LOS— L + V L�7 LLB _LL LLLLLLL LLI LL LL + LL ------ —7—L L + L L LL INGRESS / EGRESS EASE MENT - REF. + CIVIL PLANS / / / FUNDERGR LIND UTILITIES Is (TYP.) -RE .CIVIL PLANS S _SS__SS_SS SS_SS__SS SS__SS —S — s- S + SS o SS/ SS S S + I W_ w w w W w W—W—W UL_W_W_W__W Z% S U) XA + 2 Q + 0 + 0 3 '-, S + + S 0 7 M _LLL� _LLL M_ —M —m- LLL 2 _1 C + 3 _LLL U PROPOSED BUILDING _LLL� + UNDERGROUND UTILITIES (TYP.) _LLL� + + + + REF. GENERAL NOTES FF- 740,70 _LLL� + _j + _LLB� + _LLL ■ LL� + AR, LL� 3 + 3 I\J L� + + + + + QS L L 0 N� + + 3 • • LL i + J + Cj 2 + 3 _LL Ll + + 3 41 41 Q ,- + Ma UNDER ROUND UTILITIES LLL1 {TYP REF. CIVIL PLANS ES Qs� (TY C9 36 L 1w L I + 4�( + I + + + + + _LLL1 � ��� �+ LLB El El El El ❑ ❑ ❑ ❑ ❑ El LL 0 L I _ V + + LLL� 1'/8-- X'4" M`ETA' EDGER' + I /Q\� -TYP.@ PLANTER + , AREAS AS SHOWN 1:1 ❑ El ❑ 1:1 ❑ El ❑ El ❑ El ❑ El ❑ El ❑ El ❑ El + %X C + &L + F PROPOSED GAS PUMPS H 11 H H 1I i 11 H H H H H H 1� H i UN ERGROUND UTILITIES 11 H IN I h IN 11 H H HH HIM H CANOPY STRUCTURE EASEMENTS (TYP.) _ULLIJUL[L 9 A4 (TY EF. CIVIL PLAN;�A REF. CIVIL PLANS 0 + A + 35 35 46 + + + + + A A+ :F + + A + kA. A+A+A+At V 0 qMa ','as 08,_ _�Qm_a _-,-Qma� Qua �u UC, C�, �,Pm, �Pm� PM, U0, UG�_,_ Z EASEMENT REF. CIVIL PLANS \"S 51- WMH Z /W OtiF , ---------- M F. GENERAt-NOTES 16' WATER EASEMENT REF. CIVIL PLANS UNDERGROUND UTILITIES (TYP) - - - - - - --- --- - - - - - - - -- — ------ . . . WWMH M M OHE OH =AV-- UHt OHf OHE OHF 5' SIDEWALK - REF. CIVIL PLANS Z 5' SIDEWALK - REF. CIVIL PLANS HE OHE QHF uNr 0 �OHE \F_ 7LG77— OHE 0 OHE QHE OHE OHE ---- --- OHe 0HE" OH&----\7- OHE�� 04 E HE OHE 4 HE 'OH OHE OHE 0Hf-- OHE ------------------ d — OHE OHE OHE FF--------- -- EDGE OF PAVEMENT ................ ............... F M 1.c;1 R Scale: 1/16" = 1'-0" Refer to Sheet L1.0 for Overall Landscape Plan, Detail, Calculations, and Plant Schedule. Refer to Sheet L1.1 for Enlarged Landscape Plan. Refer to Sheet L2.0 for Specifications. I z Z 0 8' 16' 32' DESIGR W ow-a--aC-VC-L-B-F­VE1W71 PLANNING LANDSCAPE ARCi- 31TECTURE DEVELOPMENT CONSULTING 24607 San Pedro Ave., Suite 200 San Antonio, Texas 210.831.8564 jrobinson(phorizondesign-saxorn 0 a- vko 375 OF 11he, user of this file a�ree5 to a55urne all re5por5bilfi,j for anti modificatior5 to or use of this drawing file that i5 rcon-,15ter+ with the requirerner+,5 of the Rules and Pe�ulatior5 of the fexa5 hoard of Arclh+&Lral �xarwrer5, No per- 'en maq wake anq rnod f1c,*M5 to this electronic drawiro� file w+hc�,it the L ard>Ci�,�Are kch itect, 5 express written perrni55ion, OWNER Richards roup, Inc. bFbr .11NA111C . *Jill l]L#� PROJECT ­Iop_ In C-Store Maske Road Schertz, TX 1518 • Maske Rd. Schertz, Texas 78154 REVISIONS 1. City Comments 3/29/18 2. City Comments 5/11/18 1 City Comments 6/28/18 4. City Comments 8/17/18 Drawn By: bc Checked By: jr L1.1 Issue Date: December 13, 2017 1.1 Work Included A. Place and spread topsoil and planting mix. B. Install edging at planterareas. C. Excavate and prepare plant pits. D. Place plants in pits and backfill with planting mix. E. Prune plants. F. Apply mulch to planter areas. G. Install solid sod, hydromulch, or seed mix. H. Guarantee plants. 1. Inspect plants during the Guarantee Period. 1.2 Reference Standards A. Nomenclature and size. All plants must be true Uo name and size in conformance with the following standards: B. American Joint Committee on Horticultural Nomenclature, 1942 ed. of Standardized Plant Names (Mount Pleasant Press, J. Horace McFarland Co.. Harrisburg PA) C. American Standard of Nursery Stock, 1973 ed. (American Association of Nurserymen, Inc., Washington DC) 1.3 Submittals A. Submit weed control program in accordance with Sec. 01300 1 . Indicate chemicals to be employed, manufacturer's printed instructions as to dilution and application, solution strength, application method, rates, and frequency, and frequency of manual weeding. 2. Submit chemical manufacturer's written certificate that material proposed for use meets local, state, anie. federal regulations for the type of material proposed and that the material is not toxic to humans and animals if applied per the manufacturer's written instructions. B. Submit topsoil sample (min. 1 -gal. bag) in accordance with Sec. 01300 1 . Indicate topsoil supplier source. 2. Provide laboratory test results indicating compliance w/ topsoil composition requirements. C. Submit planting mix sample (min. 1 -gal. bag) in accordance with Sec. 01300 1 . Indicate planting mix supplier source. 2. Provide laboratory test results indicating compliance w/ planting mixi composition requirements D. Submit bark mulch sample (min. 1 -gal. bag) in accordance with Sec. 01300 1 . Indicate bark mulch supplier source. E. Submit decomposed granite sample (min. 1 -gal. bag) in accordance with Sec. 01300 1 . Indicate decomposed granite supplier source. F. Submit river rock sample (min. 1 -gal. bag) in accordance with Sec. 01300 1 . Indicate river rock supplier source. F. Submit irrigation system product data in accordance with Sec. 01300. 1 . Provide manufacturers' cut sheets indicating compliance with all equipment specified in the Irrigation 1A Product Delivery, Storage, and Handling D. Handle and store all materials in such a manner as to prevent damage. 1.5 Existing Conditions A. Prior to commencement of work, investigate the site, locate and identify all existing underground utilities that may conflict with the installation of the work described in the contract documents, and notify the Landscape Architect of the conflict and do not proceed with construction in the affected area without specific direction. B. Protect identified utilities from damage during installation. 1.6 Guarantee A. All plants will be guaranteed against defects, including death and unsatisfactory growth, for a period of 12 months following the date of Substantial Completion. If replacement plants are installed, they will be guaranteed for an additional 12 months following their installation. 1.7 Responsibilities of Owner and Contractor A. The Contractor will provide monthly inspections of the project during construction and the guarantee period and immediately provide to the Owner and the Landscape Architect a written report identifying any irregularities which affect the guarantee. B. The Contractor will monitor any construction, whether conducted by other trades or the Owners employees, adjacent to new and existing plants. The Contractor will identify and document any damage to the plants and immediately notify the Landscape Architect of same. The Contractor will replace any damaged plants at no expense to the Owner. Any reimbursement from other trades or contractors shall be the sole responsibility of the Contractor. C. The Contractor will remove and replace all dead plants. D. The Contractor will ensure all plants are installed in an upright position and to proper finish grade and will reset any plants not installed accordingly. E. The Contractor will have the sole responsibility for ensuring that all plants are maintained and watered 1.8 Final Inspection A. At the conclusion of the guarantee period, the Landscape Architect will inspect the planting to assess the final acceptance of the installation. Only plants that are alive and healthy will beaccepted. The Contractor will replace any plants that are dead or, in the sole opinion of the Landscape Architect, in an unhealthy or unsightly condition or have lost their natural form due Uo dead or removed branches. The Contractor will bear the cost of replacing any plants. 1.9 Quality Assurance A. Before entering into a contract with any subcontractor, the General Contractor will investigate the stable, reputable, and skilled in this area of work. The General Contractor will require and review a minimum of the following submittals: 1. Experience. The subcontractor will be a single firm specializing in landscape installation with a minimum 5 years documented experience. Documentation will demonstrate a minimum 10 installations of equal or greater size. The subcontractor will furnish the name, address, and telephone number for both the General Contractor and Owner on these projects, as well as the contract price, the company name under which the work was performed, and completion date. 2. Personnel. The subcontractor will provide a list of the project manager and foreman proposed to complete the work, their years of experience in the industry, any formal training, and years of service with the current company. If a separate irrigation subcontractor is to be used, the same information will be provided. 3. Business Expertise. The subcontractor will submit a current audited financial statement, current insurance certificate, contact information for their insurance com, bondin and bondin& c=Mv and contact information for their bonding company. B. Should the subcontractor selected by the General Contractor default on the contract, fail to complete the work in conformance with the Contract Documents or enter into bankruitci the Owner will �g the Landsca 2.1 Materials A. Topsoil. Provided by the landscape subcontractor from local sources, sandy loam which is fertile, friable, surface soil. Topsoil will be free of rocks, stones, subsoil, building debris, weeds, grass, clay lumps, and other materials which would be detrimental to tur1grass growth. Topsoil composition will be not less than 7% nor more than 12% clay and not more than 12% silt. B. Planting Mix. Plant mix composition will be 35% compost, 33% red sand, 16% composted topsoil, and 16% pine bark mulch. C. Commercial Fertilizer. Complete fertilizer of neutral character, with some elements derived from organic sources and containing available plant nutrients in the following percentages: 1 . For trees and shrubs - Woodace Top Dress Special (20-4-11, 8 - 9 month formula) at a rate of 5 to 10 lbs. per 100 SF. 2. For lawns - Min. 1 lb. of actual nitrogen per 100 SF of lawn area, min. 4% phosphoric acid, and min. 2% potassium. Provide nitrogen in a form that will be available to tur1grass during the initial period of growth and in a minimum 50% organic form. 2.2 Plant Materials A. The drawings contain a complete list of plant species, quantities, sizes, and other requirements. In the event that discrepancies occur between the quantities of plants indicated on the plant list and as indicated on the drawings, the plant quantities shown on the drawings will be given precedence. B. No substitutions of plants will be permitted without express prior written authorization by the Landscape C. All plants will comply with state and federal inspection and diseases infestation laws. D. All plants will be typical of their species or variety, with normal, well-developed branches and vigorous root systems. E. All plants will be healthy and vigorous, free from defects, disfiguration, knots, abrasions, sunscald, diseases, insect eggs or larvae, borers, and all other forms of diseases or infestations. F. All plants will be nursery stock. Any plants gathered from native stands must be kept under nursery conditions for a minimum of 1 full growing season, must be free from all foreign plants and weeds, and must meet all other requirements of the Contract Documents. G. Container-grown plants must exhibit development of fibrous roots and have a root mass that will retain its shape when removed from the container. Plants grown in smaller containers must have root growth sufficient to reach the sides of the container. Root-bound container-grown plants will be rejected. K Container sizes of a large grade than listed in the American Standard for Nursery Stock (ASNS) shall b determined by the volume of the root ball specified in the ASNS for plants of the same size. 1. All bare root plants must have a heavy, fibrous root system and dormant buds at the time of planting. J. All plants must have average height and spread proportions and branching habit in accordance with th( appropriate sections of the ASNS. K. All plants which have girdled roots, stem, or major branch, have deformities of the stem or major branc lack symmetrical growth habits, have dead or defoliated portions, or have any defect, injury, or conditions which in the sole opinion of the Landscape Architect renders them unsuitable, will be rejected. L. Balled and burlapped plants must have a solid ball of earth of minimum specified size held securely in place by burlap and stout rope. Oversized or exceptionally heavy plants will be accepted provided the size of the root ball or spread of the roots is increased proportionally. Root balls must be tight, unbroken, and free of weed or foreign plant growth. Root balls shall have the following depth-to-diameter ratios: root ball diameters of less than 20" = minimum depth of 75% of the diameter; root ball diameters of 20" to 30" = minimum depth of 2/3 of the diameter; root ball diameters over 30" = minimum depth of 60% of the diameter. M. Plants delivered as a single unit of 25 or less of the same size, species, and variety must be clearly marked and tagged. Plants delivered in large quantities of more than 25 must be segregated as to variety, grade, and size, and 1 plant in each 25 plants, or fraction thereof, of each size, species, and variety, must be N. Plants stored under temporary conditions will be the responsibility of the Contractor and must be Xrotected at all times from extreme weather conditions N,,ZmisAdatirig the root balls with sawdust soil mulch or other approved measure. Plants stored on paved areas must be separated from the pavement with an insulating layer. 0. Protecting stored plants from theft or vandalism will be the sole responsibility of the Contractor. Any stolen plants will be replaced at no cost to the Owner. 2.3 Miscellaneous Materials A. Mulch. Shredded native mulch applied to a depth of 4" beneath all new trees and 4" beneath all shrubs. B. Stakes. Sound new hardwood, treated softwood, or redwood stakes, free of knot holes and other defects, or metal stakes. Provide wire ties and guys of 2-strand, twisted, pliable galvanized iron wire, minimurr. 12-gauge, with zinc-coated turnbuckles. Provide minimum 1/2" diameter rubber or plastic hose, cut to required lengths and of uniform color, material, and size, to protect tree trunks and branches from damage by wires. All new trees are to be staked. C. Anti-Dessicant: Emulsion type, film-forming agent designed to permit transpiration but retard excessive loss of moisture from plants. Deliver in manufacturer's full identified containers and mix in accordance with manufacturer's instructions. D. Plastic trunk protectors: Provide ArborGard+, AG 9-4+ by Deep Root Partners, L.P. (or equal), (1-800-458-7668) to protect new trees from damage by string trimmers and mowers. 3.1 Inspection A. Inspect existing site conditions and progress of other trades before commencing landscape installation B. Verify that construction has progressed to a point at which the landscape will not be adversely affected by subsequent construction and that existing conditions are acceptable for landscape installation. C. Report adverse conditions to the Landscape Architect and do not proceed with the work until adverse conditions have been rectified. D. Commencement of the landscape installation will constitute acceptance of the site conditions without 3.2 Preparation of Subsoil A. Inspect subsoil for the presence of objectionable materials such as rocks (2" diameter and greater), concrete waste buildina debris weeds, frass and other material that would be detrimental to the �srowth of plants and turilgrass. Protect existing underground improvements from damage. B. Cultivate the subsoil to a depth of 3" or, if the subsoil is compacted due to heavy equipment traffic or storage, cultivate to a depth of 6". 3.3 Spreading Topsoil A. See lawn installation for topsoil spreading procedures in0mrfgoass areas. B. Spread topsoil and planting mix Uo required finish grades. 0|0mr1qnaas areas with topsoil \oaminimum depth of4.^ C. Cultivate with a mechanical tiller to break up clods and cultivate by hand in inaccessible areas. Rake until the surface iesmooth. 11, Remove from the site any foreign or objectionable material collected during cultivation. -= Grade to eliminate rough spots and low spots where ponding may occur, maintaining smooth and uniform grades that will encourage positive drainage. Continue to grade the topsoil until it is firm and settled with a smooth surface, watering, drying, and re-grading as necessary. The landscape Contractor is solely responsible for ensuring positive drainage regardless of the condition *f the subgrade. If extreme pr objectionable conditions exist, notify the Landscape Architect before G. Mix the specified soil amendments and fertilizers with topsoil at the specified rates. Do not mix fertilizers unless planting will follow the spreading of topsoil or planting mix within 48 hours. '+ All planting areas must be prepared so that they remain free of debris and weeds until planting occurs. 1. Weed control in the planting areas will consist of killing all weeds and maintaining a weed-free condition in accordance with the weed control program until completion of the project. J. Protect adjacent plants from damage due to overspray of weed control chemicals. 3.4 Planting A. The Contractor will begin planting when other work divisions such as topsoil spreading have progressed sufficiently to permit planting. Planting will occur where it is shown on the Contract Documents unless obstruction overhead or underground are encountered or where changes in construction have been made. Prior to the excavation of shrub or tree pits, the Contractor will locate and identify all underground utility lines, electrical cables, irrigation lines, and conduits. If such obstructions are found, promptly notify the Landscape Architect and do not proceed without clear direction. C. No planting pits will be excavated until the proposed locations and plant sizes have been reviewed and ��.pproved by the Landscape Architect. Each plant will be planted in an individual pit dug with straight vertical sides. All plants will be set such that their original soil level is equal to the ultimate finish grade. No filling will be done around the trunks and stems. All ropes, wires, staves, etc., will be removed from the sides and top of the root ball and removed from the pit before filling. Burlap will be properly cut and removed from the sides of the root ball. When a depth is specified for the plant pit, it will be construed as the depth below adjacent finish trade. Excess excavation from plant pits shall be either used elsewhere or removed from the site entirely. 1. The Landscape Architect will review and approve the location and orientation of all plants prior to excavation of their pits. All trees will be planted in pits a minimum 24" greater in diameter than the container size or spread of their roots. In the event that solid rock is encountered in the bottom of the pit, break up and oosen the sides and bottom of the pit so that water will drain effectively. The pit will be a minimum of 9" 0eeper than the depth of the root ball and will have a crown from the middle to the sides in order to direct 0rainage away from the root ball. Place planting mix in the bottom of the pit and tamp down to prevent settling. 1'ackfill the pits with planting mix in layers no greater than 9" and tamp down to avoid settling. Provide enou0_ planting mix to bring to finish grade and form a saucer with a minimum 4" lip around the perimeter of the tree's root ball so water will pond and soak into the root ball. Stake trees immediately after planting, then remove the stakes after one (1) year. If deciduous trees are planted in full-leaf, spray with anti-dessicant to provide an adequate film over the trunk, branches, stems, and foliage. G. Shrubs will be planted in pits a minimum of 12" greater in width than the diameter of the root ball or container. In the event that solid rock is encountered in the bottom of the pit, break up and loosen the sides and bottom of the pit so that water will drain effectively. The :O,epth of the pit will be sufficient to accommodate the root ball and to set the plant at finish grade. Backfill the pit with planting mix, tamp down and settle thoroughly, bring to finish grade, and form a slight saucer to hold �Aditional water and soak the root ball. After planting has been approved, apply bark mulch to a depth of 2" ��.round all plants in the planting area. All ground cover material will be planted as follows: 1 . One gallon material will be planted the same as one gallon shrubs. 2. 4" pot material will be planted in pits the same size as or larger than the root system, then firmly tamped by hand and watered in using a fine spray. 3. Where settlement occurs, backfill with additional planting mix to cover exposed roots and to bring to finish grade. ,J. After planting has been reviewed and approved, apply decomposed granite to a compacted depth of 2". 5. Thoroughly water each plant using a root stimulator solution (Green Light or equal) mixed according to the manufacturer's recommendations. i. Neatly prune and/or clip each plant as necessary to preserve the natural character. Conduct all pruning with sharp, clean tools and clip bruised or broken branches with a clean cut. Paint pruning cuts 2" in diameter 2.nd larger with an approved tree wound paint. 7. Apply water as required to keep the mulch damp at all times during germination and initial growth period *r as directed by the Landscape Architect. 3.5 Lawn Installation A. Do not commence lawn installation until after the irrigation system has been completely installed and is operational. B. Do not commence any lawn installation until the Landscape Architect has reviewed and approved all areas prepared for sodding. 3.6 Sodded Lawns A. Prior to spreading topsoil and in all areas to receive lawn, cultivate the subsoil to a minimum depth of 4". Cultivation may be conducted by disc, spring tooth harrow, rototiller, or similar mechanical means, and should be done in a direction perpendicular to the natural flow of water. After the topsoil has been spread, mechanically till the area to a depth of 4 , then roll rake and drag to remove all large clods, rocks, debris, and litter over 1 " in diameter. Dispose of clutter at an off-site location. C. Using a lightweight, water-filled roller, roll the raked topsoil in two (2) opposite directions. 11. Rake the rolled topsoil to a smooth, level surface, removing ridges and filling depressions. Remove all remaining rocks and debris over 1" in diameter. Hold the finish grade 1-1/2" below adjacent curbs, sidewalks, paving, and other hard surfaces. Apply the fertilizer at a rate of 2 lbs. per 1000 SF. Rake the fertilizer into the surface soil at a depth of 1/2" to 1 Roll the fertilized topsoil in one (1) direction, water lightly of the surface soil is dry, then allow to dry. 1. Lay the sod within 24 hours of stripping. Working from plywood boards to avoid disturbing the topsoil or sod, but the ends and sides of sod strigs without overlaa- sta er striii�s to offseQoints in adjacent courses, ;md tamp or roll lightly to ensure good contact with the surface soil. Sift topsoil into minor cracks between sod pieces, then remove excess from the top. Do not lay dormant sod. J On slopes in excess of 20% (5:1), anchor sod with wooden stakes. K. Water sod thoroughly with a fine spray immediately after application. L. Erect a barrier of stakes and ropes around the perimeter of the sodded areas and post warning signs t# deter foot traffic. M. Water as necessary to keep the sod damp at all times through germination and initial growth period. 37 Hydromulch A. Seed 1. Fresh, clean, new-crop seed, meeting USDA rules and regulations under the Federal Seed Act and Texas Seed Law for purity and germination. 2. Free of objectionable foreign material. 3. Treated with approved fungicide bya commercial or state laboratory not more than @ months prior 1othe date ofplanting. 4. Wet, moldy, nr damaged seed will not beaccepted. 5. Seed Mixture: i. If planting occurs between May 15 and September 1, provide Sultan bermudagrass seed at 2 lbs. PLS per 1OOOSFof seeded area. ii� |f planting occurs between September 2 and May 14. provide Gulf annual 0egmsm seed ot8|by. PLS per 1OOOSFuf seeded area. Return hojobeiha between May 1G and May 3O after all ryegmae has died, till the hydromulch area, and re-apply the hydromulch with Sultan bermudagrass seed at 2|ba. PLS per 1OOOSFof seeded area. iii. If planting in shaded areas between September 2 and May 14, provide Hound Dog Fescue seed at 3 lbs. PLS per 1OOOSFof seeded area. B. Aomaaaohes 1. Fertilizer: Commercial lawn fertilizer, water soluble, GU96 slow release. 2. Water: Clean, fresh, and free from foreign substances ormaterial. 3. Glue agent: Contractor's standard type, non-detrimental 0oseed. 4. Wood mulching agent: Contractor's standard type, non-detrimental to seed. G. Stakes: Softwood |umber, chisel pointed. @. String: Organic fiber. C. Hydvomu|ohing Slurry Mix 1. Mix specified seed, fertilizer, and wood mulching agent in water, using equipment specifically designed for hydnoaeedapplication. Continue mixing until blended uniformly into e homogenous slurry suitable for hydraulic application. 2. Proportion slurry mix aafollows: I. Wood mulching agent: 45|be. per 1OOOSFof seeded area ii. Water soluble fertilizer: G|be. per 1OOOmf seeded area iii. Glue agent: 1 lb. per 1OOOSFof seeded area iv. Seed D. Subsoil Preparation 1. Remove from subsoil all objectionable material such as concrete waste, building debris, rubbish, weeds, grass, stumps, and rocks greater than 1^indiameter. 2. Protect existing underground improvements. 3. Cultivate Une depth of3^in areas Uo receive topsoil. |f subsoil ia compacted due \o equipment \naffioor storage, cultivate Uoe depth of8^ E. Topsoil Spreading 1� Spread topsoil ot minimum specified depth iu required finish grade. 2. Cultivate topsoil with a mechanical tiller 0o break upclods. |n areas inaccessible by tiller, cultivate by hand. 3. Rake until topsoil surface is smooth. 4. Remove from the site any objectionable materials collected during cultivation. 5. Fine grade Uneliminate rough and low spots where ponding ormanceUing would occur. Maintain smooth, uniform grades, working topsoil, watering, drying, and re-grading as necessary to produce a firm, smooth, and settled soil profile. & The landscape subcontractor shall be responsible for assuring positive drainage regardless of the aubgmdeoondiUon. If extreme or objectionable subgrade conditions exist, notify the Landscape Architect prior Uo spreading topsoil. 7. Mix the specified soil amendments and fertilizer with topsoil at rates specified. Do not mix fertilizers if hydnomu|oh will not be applied within 3days. 8. Maintain all prepared planting areas free uf weeds and debris. Q. Planting area weed control shall consist of removing all existing weeds and maintaining a weed-free condition in accordance with the approved weed control plan until project completion. 10. Protect adjacent vegetation from damage due to overspray or misplaced application of weed control chemicals. Replace all plants mistakenly treated with weed control chemicals at no cost to the Owner. F. Hydnooeeding 1 Examination i. Verify that the topsoil profile has been prepared in accordance with this Section and is ready to receive the planting. ii. Apply seeded slurry with a hydraulic seeder evenly in 2 intersecting directions. iii. Identify seeded areas with stakes and string around the entire perimeter. Space stakes ad max. 1Gfeet O.C. and set string height Un12^ above adjacent finish grade. G. Cleaning 1. Maintain the construction, storage, and planting areas free from the accumulation of waste materials and rubbish. 2. Clean all paved areas that become soiled during landscape installation. Remove dirt, planting materials, and debris. 3. Clean in accordance with Sections O1GOO and O17OO. 3.8 Cultivation and Cleanup A. Upon completion of the planting, all excess material shall be removed and disposed of at a location off-site. Bring the finish grade in planter areas to a uniform grade, 1-1/2" below all adjacent paving or hard surfaces. Loosen the soil surrounding each individual plant to a distance of three (3) feet around each new tree and large shrub and 12" around each new small shrub and ground cover. 3.9 Maintenance and Restoration A. The Contractor will ensure adequate and proper care of all plants and work done on this project until final acceptance, but in no case less than 30 days following Substantial Completion. This will include keeping all plants in a healthy growing condition by watering, cultivating, pruning, and spraying, keeping the planting areas free from insect infestation, weeds and grass, litter, and debris, and retaining the finish grade in a neat and uniform manner. Plant crowns, runners, and branches will be kept free of mulch at all times. B. Protect all lawn areas from vehicle and pedestrian traffic. C. Repair all sod areas damaged by any cause prior to final acceptance. D. The lawn establishment period will begin immediately after the lawn planting area has been accepted b the Landscape Architect, will extend for a minimum of 30 days or until the end of the contract, and will consist of caring for all lawn areas within the project limits of work. E. During the lawn establishment period, the Contractor will be responsible for ensuring healthy growth of the turilgrass. This responsibility includes all labor and materials necessary keep the project in a presentable condition, including, but not limited to, litter removal, mowing, trimming, weed control, removal of grass clippin edging, and any necessary re-sodding and repair. F. During the lawn establishment period the Contractor will as often as conditions dictate mow the turfgraE to a cutting height of 1-1/2". The tur1grass shall never exceed 3" in height and all clipping will be removed frot the site. G. During the months of March through September, the Contractor will edge at least once every month or as directed by the Landscape Architect. H. During the months of March through September, the Contractor will apply water to sodded areas at an even rate of 1 " of water per week, although the Landscape Architect may change this rate as conditions I . Final acceptance of the lawn areas will be based on he presence of a uniform stand of grass at a uniform grade at the time of final inspection. Areas 24" square and large that are bare, have a poor stand of grass, or have an finish Crade that is not uniform will be at the Contractor's ex�ense re raded, re-sodded, an fertilized as specified herein. J Upon completion of the initial planting, the Landscape Architect will make an inspection of all plantings and noti4YA the Contractor in writinj of an - ylacements or corrective actions necessaig to meet the wrovisiom, of the Contract Documents. The Contract will then replace all the rejected or missing plants and perform the specified corrective measures. K. All replacement plants will be of the same species, size, and quality. All rejected plants will be replace( within 30 days of notification. 310 Acceptance A. Upon receipt nfa written request from the Contractor at least seven (7) prior, the Landscape Architect will inspect the planting and maintenance to determine its completion and the beginning of the guarantee period. All plants must be alive and healthy in order for the installation to be considered complete. Where inspected work does not comply with the requirements of the Contract Documents, replace rejected work and continue to perform the specified maintenance until the Landscape Architect re-inspects the work and finds it acceptable. Remove rejected plants and materials from the site. Refer to Sheet L1.0 for Overall Landscape Plan, Detail, Calculations, and Plant Schedul Refer to Sheet L1.1 for Enlarged Landscape Plan. Refer to Sheet L2.0 'Tor Specifications. I DESIGN AND DEVELOPMENT PLANNING LANDSCAPE ARCHITECTURE DEVELOPMENT CONSULTING 1^oo7 San Pedro xve, Suite 2on San Antonio, Texas 78232 210.831.8564 jrobinson(phorizondesign-sa.corn �� u^'| /��'||�^ �� 11he, u��ernFthi-, file o�rem to a!�rne all re5pon5bilb,I for anq mm]|ficat|or��tooru-.eofth|5 draw|mq file that |�5 incun*|*te-4 with the requ|remen+,5 oftkie P,de5 and Pe�dmt|un!�cfthe fexa�!��o�rduf/�rclh+acLral �xam|nar5 Nopar-lormaq make anq rnmJ|f1c,*unsto{�|e electronic dnnw|no� file wd�(mt the [and!�ci�,�Arekch itect 5 mxpnm!��, writtanPenn|**|on OWNER B. Richo-trids Group, Inc. rby* Mirleve-07- �1� PROJECT Hop-in C-Store Schertz, TX Schertz, Texas 78154 REVISIONS 1. City Comments 4. City Comments ZONE MA 4 =0 Sheet Title: 4919 ����� 17' -0" d- M 4' -0" 4' -0" 3 COAT STUCCO / PAINT 2' -0" 14' -10" 0 2' 0" 2' -0" SEXTERIOR ELEVATION 1/8" = 1' -0" THIS ARTICULATION OFFSETS THE BUILDING BY 2' -0" TOP OF PARAPET WALL TOP OF PARAPET WALL E j Cp M� C? - ih - N � 0 0 N bo O 3 COAT STUCCO / PAINT Eo Eo 6" PRE - FORMED MASONRY CAP 56'-4" 48' -4" 13' -8" 44'-4" 94' -4" 56'-4" 2' 0" SECURITY DOOR AT LADDER 94' -4" N EXTERIOR ELEVATION 1/8" =1' -0" 16-10" 4' -0" VERTICAL AND HORIZONTAL ARTICULATION OFFSETS THE BUILDING BY 2' -0" -� 1MT� TAT -AW� 3 COAT STUCCO /PAINT PRE- FORMED Eo Eo 3 COAT STUCCO / PAINT 4' -0" 2' -0" 17' -0" THIS ARTICULATION OFFSETS THE BUILDING BY 2' -0" i 0 ire 3 COAT STUCCO / PAINT Yai BO M 0 M N 0 GENERAL FACADE INFORMATION BUILDING TYPE COMMERCIAL TOTAL BUILDING FACADE AREA 5,998 SOUTH FACADE INFORMATION 1000 GROSS AREA OF SOUTH FACADE ELEVATION 1,999 NET AREA OF SOUTH FACADE ELEVATION 1,375 AREA OF WINDOWS AND GLASS DOORS 624 STUCCO SQUARE FOOTAGE 716 _ BRICK SQUARE FOOTAGE 410 OTHER (METAL) SQUARE FOOTAGE 249 OTHER (METAL) SQUARE FOOTAGE 282 WALL MATERIAL LEGEND MTL -1: BERRIDGE HS -8 / AWARD BLUE OR APPROVED EQUAL(APPROVE COLOR WITH OWNER)(CONTRACTOR TO PROVIDE A SAMPLE) GUTTERS TO BE CHARCOAL GRAY WITH ARCHITECTURAL PROFILE. DOWNSPOUTS TO BE FLUROPON LIGHT STONE MAS -1: HEADWATERS 8" SPLIT FACE CMU - GRAY GRANITE MAS -2: ACME BRICK - MODULAR SIZE - BLADE CUT TEXTURE - GALENA ELP374 MORTAR COLOR: SPECTRUM MORTAR / KRETE / COLORED TO MATCH BLOCK CAULKING: BASF SONOLASTIC / SONNEBORN / OFF WHITE SEALANT: PROSOCO,INC /SURE KLEAN WEATHER SEAL /BLOK GUARD & GRAFFITI CONTROL, AT A MINIMUM RATE OF 1 GALLON FOR EVERY 60 SQUARE FEET. GENERAL FACADE INFORMATION BUILDING TYPE COMMERCIAL TOTAL BUILDING FACADE AREA 5,998 NORTH FACADE INFORMATION 1000 GROSS AREA OF SOUTH FACADE ELEVATION 1,999 NET AREA OF SOUTH FACADE ELEVATION 1,952 AREA OF WINDOWS AND GLASS DOORS 0 STUCCO SQUARE FOOTAGE 329 STUCCO SQUARE FOOTAGE 555 BRICK SQUARE FOOTAGE 1,115 OTHER (METAL) SQUARE FOOTAGE 282 �t n _On � V 0 N co O �I o � N O CV � O O TOP OF PARAPET WALL TOP OF PARAPET WALL MTL -1 AT AWNING 0 M N 0 VERTICAL AND HORIZONTAL ARTICULATION OFFSETS THE BUILDING BY 2' -0" PRE - FORMED - MASONRY CAP � i-SF- GENERAL FACADE INFORMATION BUILDING TYPE COMMERCIAL TOTAL BUILDING FACADE AREA 5,998 EAST FACADE INFORMATION 1000 GROSS AREA OF SOUTH FACADE ELEVATION 1000 NET AREA OF SOUTH FACADE ELEVATION SAME AS ABOVE AREA OF WINDOWS AND GLASS DOORS 0 STUCCO SQUARE FOOTAGE 329 BRICK SQUARE FOOTAGE 620 OTHER (METAL) SQUARE FOOTAGE 51 4' -0" VERTICAL AND HORIZONTAL ARTICULATION OFFSETS THE Ar BUILDING BY 2' -0" 18' -0" 3 COAT STUCCO / PAI 16' -2" 18' -0" 52' -2.. EXTERIOR ELEVATION E 1 /8" =1' -0" 3 COAT STUCCO / PAINT EXTERIOR ELEVATION 1/8" =1' -0" En in M 0 16' -2" GENERAL FACADE INFORMATION BUILDING TYPE TOTAL BUILDING FACADE AREA COMMERCIAL 5,998 SOUTH FACADE INFORMATION GROSS AREA OF SOUTH FACADE ELEVATION 1000 NET AREA OF SOUTH FACADE ELEVATION 688 AREA OF WINDOWS AND GLASS DOORS 312 STUCCO SQUARE FOOTAGE 330 BRICK SQUARE FOOTAGE 308 OTHER (METAL) SQUARE FOOTAGE 50 4' -0" 9 i1MO TOP OF PARAPET 0 in TOP OF PARAPET WALL] MTL -1 MTL -1 AT AWNING 0 Zh O N O cV t t DATE EXP.DATE R R D E S I G N 11618 JONES MALTSBERGER RD. S A N A N T O N I O , TEXAS 7 8 2 1 6 V O I C E: ( 2 1 0) 4 2 1 - 8 8 9 0 GENEVIE @BU ILDMODERNSA.COM THIS PLAN AND THE DESIGNS CONTAINED HEREIN ARE THE PROPERTY OF R +R DESIGN GROUP AND MAY NOT BE REPRODUCED, ALL OR IN PART. WITHOUT WRITTEN CONSENT FROM GENEVIE RAMIREZ AND DAVID ROBERTSON. R +R DESIGN GROUP, LLC IS A DESIGN AND DEVELOPMENT FIRM, NOT AN ENGINEERING FIRM. WE DO NOT QUALIFY TO BE ONE NOR ARE WE LICENSED TO DESIGN STRUCTURAL FRAMING, WINDBRACING OR FOUNDATIONS. A LICENSED PROFESSIONAL ENGINEER SHOULD BE CONTRACTED AND CONSULTED IMMEDIATELY REGARDING FRAMING, WINDBRACING AND THE FOUNDATION DESIGNS. SHOULD AN ENGINEER'S SEAL BE PRESENT ON THESE DRAWINGS, THE "ENGINEER OF RECORD" SHALL BEAR ALL RESPONSIBILITY FOR THE STRUCTURE, WINDBRACING AND FOUNDATION DESIGNS FOR THIS PROJECT. R +R DESIGN GROUP, LLC ARE NOT TO BE HELD RESPONSIBLE FOR THE STRUCTURAL DESIGN IN ANY WAY MATTER OR FORM IF ANY ISSUES OR PROBLEMS ARISE. PROJECT Hop In Fuel Station Maske Rd & FM 1518 Schertz, TX 78154 OWNER 19715 Messina San Antonio, Texas 78258 210- 274 -0072 PROJECT NUMBER 17 -Hopis Y }y. �"� Y�i� 44's� �,������4. rK�ru �� ,f fsz. or " S I 'rUr i 41 d L,.. `? ,"", 1 1 IN, 3 a K NO. DATE DESCRIPTION OF ISSUE CONSULTANT SHEET TITLE Exterior Elevations DATE BAR LENGTH ON ORIGINAL DRAWING EQUALS 1 INCH 24 April 2018 KIN I SHEETNUMBER CITY APPROVAL ■ M M M 0 -v 0 d- 2' -10" I. 3' -10" 12 1.5 � SSOUTH ELEVATION 1/4" = 1' -0" EEAST ELEVATION 1/4" = 1' -0" CARWASH ° ENTRANCE 26' -0" 10'-0" ►mil 41'-4" M M 0 ADD CONDUIT FOR FUTURE SIGNAGE 3' -8" M F; GENERAL FACADE INFORMATION BUILDING TYPE TOTAL BUILDING FACADE AREA COMMERCIAL 1,650 SOUTH FACADE INFORMATION 1,650 GROSS AREA OF SOUTH FACADE ELEVATION 713 NET AREA OF SOUTH FACADE ELEVATION SAME AS ABOVE AREA OF WINDOWS AND GLASS DOORS 0 AREA OF WINDOWS AND GLASS DOORS 27 STUCCO SQUARE FOOTAGE 0 BRICK SQUARE FOOTAGE 579 OTHER METAL SQUARE FOOTAGE 134 ADD CONDUIT FOR FUTURE SIGNAGE GENERAL FACADE INFORMATION BUILDING TYPE COMMERCIAL TOTAL BUILDING FACADE AREA 1,650 SOUTH FACADE INFORMATION 264 GROSS AREA OF SOUTH FACADE ELEVATION 264 NET AREA OF SOUTH FACADE ELEVATION 237 AREA OF WINDOWS AND GLASS DOORS 27 STUCCO SQUARE FOOTAGE 0 STUCCO SQUARE FOOTAGE 0 BRICK SQUARE FOOTAGE 237 OTHER (METAL) SQUARE FOOTAGE 42 WALL MATERIAL LEGEND MTL -1: BERRIDGE HS -8 / AWARD BLUE OR APPROVED EQUAL(APPROVE COLOR WITH OWNER)(CONTRACTOR TO PROVIDE A SAMPLE) GUTTERS TO BE CHARCOAL GRAY WITH ARCHITECTURAL PROFILE. DOWNSPOUTS TO BE FLUROPON LIGHT STONE MAS -1: HEADWATERS 8" SPLIT FACE CMU - CHARCOAL MAS -2: ACME BRICK - MODULAR SIZE - BLADE CUT TEXTURE - GALENA ELP374 MORTAR COLOR: SPECTRUM MORTAR / KRETE / COLORED TO MATCH BLOCK CAULKING: BASF SONOLASTIC / SONNEBORN / OFF WHITE SEALANT: PROSOCO,INC /SURE KLEAN WEATHER SEAL /BLOK GUARD & GRAFFITI CONTROL, AT A MINIMUM RATE OF 1 GALLON FOR EVERY 60 SQUARE FEET. ROOF SLOPE; METAL ROOF ADD CONDUIT FOR FUTURE SIGNAGE M F_ M M 0 ADD CONDUIT FOR FUTURE SIGNAGE DOUBLE BULLNOSE AT SILL 3' -8" CARWASH EXIT 10'-0" NORTH ELEVATION N 1 /4" = 1' -0" 6-8" ...................................................... .........................10' -8" ................ ............................... 6-8" 41'-4" W WEST ELEVATION 1 GENERAL FACADE INFORMATION BUILDING TYPE TOTAL BUILDING FACADE AREA COMMERCIAL 1,650 NORTH FACADE INFORMATION 1,650 GROSS AREA OF SOUTH FACADE ELEVATION 264 NET AREA OF SOUTH FACADE ELEVATION 237 AREA OF WINDOWS AND GLASS DOORS 27 AREA OF WINDOWS AND GLASS DOORS 0 STUCCO SQUARE FOOTAGE 0 BRICK SQUARE FOOTAGE 237 OTHER (METAL) SQUARE FOOTAGE 42 12 X1.5 26' -0" GENERAL FACADE INFORMATION BUILDING TYPE COMMERCIAL TOTAL BUILDING FACADE AREA 1,650 WEST FACADE INFORMATION GROSS AREA OF SOUTH FACADE ELEVATION 409 NET AREA OF SOUTH FACADE ELEVATION SAME AS ABOVE AREA OF WINDOWS AND GLASS DOORS 0 STUCCO SQUARE FOOTAGE 0 BRICK SQUARE FOOTAGE 237 OTHER METAL SQUARE FOOTAGE 42 OPEN bo DOUBLE BULLNOSE AT SILL CITY APPROVAL N 6' -8" t t DATE EXP. DATE R R D E S I G N 11618 JONES MALTSBERGER RD. S A N A N T O N I O , TEXAS 7 8 2 1 6 V O I C E: ( 2 1 0) 4 2 1 - 8 8 9 0 GENEVIE @BU ILDMODERNSA.COM THIS PLAN AND THE DESIGNS CONTAINED HEREIN ARE THE PROPERTY OF R +R DESIGN GROUP AND MAY NOT BE REPRODUCED, ALL OR IN PART. WITHOUT WRITTEN CONSENT FROM GENEVIE RAMIREZ AND DAVID ROBERTSON. R +R DESIGN GROUP, LLC IS A DESIGN AND DEVELOPMENT FIRM, NOT AN ENGINEERING FIRM. WE DO NOT QUALIFY TO BE ONE NOR ARE WE LICENSED TO DESIGN STRUCTURAL FRAMING, WINDBRACING OR FOUNDATIONS. A LICENSED PROFESSIONAL ENGINEER SHOULD BE CONTRACTED AND CONSULTED IMMEDIATELY REGARDING FRAMING, WINDBRACING AND THE FOUNDATION DESIGNS. SHOULD AN ENGINEER'S SEAL BE PRESENT ON THESE DRAWINGS, THE "ENGINEER OF RECORD" SHALL BEAR ALL RESPONSIBILITY FOR THE STRUCTURE, WINDBRACING AND FOUNDATION DESIGNS FOR THIS PROJECT. R +R DESIGN GROUP, LLC ARE NOT TO BE HELD RESPONSIBLE FOR THE STRUCTURAL DESIGN IN ANY WAY MATTER OR FORM IF ANY ISSUES OR PROBLEMS ARISE. PROJECT Hop In Fuel Station Maske Rd & FM 1518 Schertz, TX 78154 OWNER B. Richards Group, Inc. Gerardo Briseno 19715 Messina San Antonio, Texas 78258 210- 274 -0072 PROJECT NUMBER 17 -Hopin C? NO. DATE DESCRIPTION OF ISSUE CONSULTANT SHEET TITLE Car Wash Exterior Elevations DATE BAR LENGTH ON ORIGINAL DRAWING EQUALS 1 INCH 2 March 2018 I ` BONIN SHEETNUMBER A4.02 C2 0 0 M 0 4' -3" ' V -6" 13'- 415/16" w STUCCO 0 4�t GAS STUCCO CANOPY GAS CANOPY METAL COLUMN CAST STONE CAP N O MASONRY WAINSCOT (MAS -2) 3' -8" 2' -8" 12'- 215/16" 2' -8" NEXTERIOR ELEVATION 3/16" = V -0" 144' -0" 13'- 415/16" V -6' 13'- 415/16" 1' -6' 13'- 415/16" V -6' 13'- 415/16" V -6' 13'- 415/16" 1' -6' 13' -0 9/16" V -6' 13'- 91/4" V -6' 13'- 415/16" 1' -6' 4'- 013/16" 12'- 215/16" 2' -8" " 12'- 215/16" 2' -8" " 12' -2 15/16" 2' -8" 12'- 215/16" 2' -8" 12'- 215/16" 2' -8" " 11' -10 9/16" 2' -8" " 12'- 71/4" 2' -8" 12'- 215/16" 2' -8" GENERAL FACADE INFORMATION 4' -3" BUILDING TYPE COMMERCIAL TOTAL BUILDING FACADE AREA 1,880 NORTH FACADE INFORMATION 13'- 415/16" GROSS AREA OF SOUTH FACADE ELEVATION 792 NET AREA OF SOUTH FACADE ELEVATION SAME AS ABOVE AREA OF WINDOWS AND GLASS DOORS 0 V -6' 13' -0 9/16" STUCCO SQUARE FOOTAGE BRICK SQUARE FOOTAGE 432 320 GENERAL FACADE INFORMATION 4' -3" BUILDING TYPE COMMERCIAL TOTAL BUILDING FACADE AREA 1,880 SOUTH FACADE INFORMATION 13'- 415/16" GROSS AREA OF SOUTH FACADE ELEVATION 792 NET AREA OF SOUTH FACADE ELEVATION SAME AS ABOVE AREA OF WINDOWS AND GLASS DOORS 0 V -6' 13' -0 9/16" STUCCO SQUARE FOOTAGE BRICK SQUARE FOOTAGE 432 320 144' -0" 01 01 01 01 01 01 4' -3" V-60' 13'- 415/16" V -6' 13'- 415/16" V -6 13'- 415/16" V-60' 13'- 415/16" V-60' 13'- 415/16" V -6 13'- 415/16" V -6' 13' -0 9/16" V -6 13'- 91/4" V -6 13'- 415/16" V -6' 4'- 013/16" STUCCO L— GAS STUCCO CANOPY 0 GAS CANOPY METAL COLUMN i CAST STONE CAP zo 0 CV MASONRY WAINSCOT (MAS -2) 3' -8" " 2' -8" " 12'- 215/16" 2' -8" SEXTERIOR ELEVATION 3/16" = V -0" 12' -2 15/16" 2' -8" GENERAL FACADE INFORMATION BUILDING TYPE TOTAL BUILDING FACADE AREA COMMERCIAL 1,880 EAST FACADE INFORMATION GROSS AREA OF SOUTH FACADE ELEVATION 148 NET AREA OF SOUTH FACADE ELEVATION SAME AS ABOVE AREA OF WINDOWS AND GLASS DOORS 0 STUCCO SQUARE FOOTAGE 72 BRICK SQUARE FOOTAGE 48 y 12' -2 15/16" 2' -8" 12' -2 15/16" 2' -8" 12' -2 15/16" L-L L-0 IJ- IV L-0 L-0 E EXTERIOR ELEVATION 3/16” =1' -0" 2' -8" 12' -2 15/16" 2' -8" " 11' -10 9/16" 2' -8" L-0 L-0 10-IV L-0 /- -/- W EXTERIOR ELEVATION 3/16" = V -0" 12' -7 1/4" 2' -8" 12' -2 15/16" GENERAL FACADE INFORMATION BUILDING TYPE TOTAL BUILDING FACADE AREA COMMERCIAL 1,880 WEST FACADE INFORMATION GROSS AREA OF SOUTH FACADE ELEVATION 148 NET AREA OF SOUTH FACADE ELEVATION SAME AS ABOVE _ AREA OF WINDOWS AND GLASS DOORS 0 STUCCO SQUARE FOOTAGE 72 BRICK SQUARE FOOTAGE 48 Y APPROVAL 2' -8" t t DOCUMENTS ARE INCOMPLETE AND MAY NOT BE USED FOR REGULATORY APPROVAL, PERMIT, OR CONSTRUCTION. DATE EXP.DATE R R D E S I G N 11618 JONES MALTSBERGER RD. SAN ANTONIO, TEXAS 78216 V O I C E: ( 2 1 0) 4 2 1 - 8 8 9 0 GENEVIE @BUILD MODE RNSA.COM THIS PLAN AND THE DESIGNS CONTAINED HEREIN ARE THE PROPERTY OF R +R DESIGN GROUP AND MAY NOT BE REPRODUCED, ALL OR IN PART. WITHOUT WRITTEN CONSENT FROM GENEVIE RAMIREZ AND DAVID ROBERTSON. R +R DESIGN GROUP, LLC IS A DESIGN AND DEVELOPMENT FIRM, NOT AN ENGINEERING FIRM. WE DO NOT QUALIFY TO BE ONE NOR ARE WE LICENSED TO DESIGN STRUCTURAL FRAMING, WINDBRACING OR FOUNDATIONS. A LICENSED PROFESSIONAL ENGINEER SHOULD BE CONTRACTED AND CONSULTED IMMEDIATELY REGARDING FRAMING, WINDBRACING AND THE FOUNDATION DESIGNS. SHOULD AN ENGINEER'S SEAL BE PRESENT ON THESE DRAWINGS, THE "ENGINEER OF RECORD" SHALL BEAR ALL RESPONSIBILITY FOR THE STRUCTURE, WINDBRACING AND FOUNDATION DESIGNS FOR THIS PROJECT. R +R DESIGN GROUP, LLC ARE NOT TO BE HELD RESPONSIBLE FOR THE STRUCTURAL DESIGN IN ANY WAY MATTER OR FORM IF ANY ISSUES OR PROBLEMS ARISE. PROJECT Hop In Fuel Station Maske Rd & FM 1518 Schertz, TX 78154 OWNER B. Richards Group, Inc. Gerardo Briseno 19715 Messina San Antonio, Texas 78258 210- 274 -0072 PROJECT NUMBER 17 -Hopis 4 „.? t "a� a.,.r c t I—, L U ,! ML 1'\,,J s NO. DATE DESCRIPTION OF ISSUE CONSULTANT SHEET TITLE Car Wash Canopy Elevations DATE BAR LENGTH ON ORIGINAL DRAWING EQUALS 1 INCH 24 April 2018 SHEETNUMBER 1 I ' UTILITY NOTES: 1. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ACQUIRING ALL PERMITS, TESTS, APPROVALS, AND ACCEPTANCES REQUIRED TO COMPLETE CONSTRUCTION OF THIS PROJECT. THIS ESPECIALLY INCLUDES STREET CUT PERMITS OR SAWS PERMITS. 2. ALL ITEMS NOT SPECIFICALLY CALLED FOR ON THE PLANS, OR IN THE CONSTRUCTION NOTES BUT NECESSARY TO REASONABLY CONSTRUCT THE FACILITY OR IMPROVEMENT, SHALL BE CONSIDERED INCIDENTAL TO THE OVERALL PROJECT AND NO SEPARATE PAY ITEMS WILL BE MADE FOR THESE ITEMS. 3. THE CONTRACTOR SHALL EXCAVATE AROUND EXISTING UTILITIES WHICH INTERSECT THE PROPOSED ALIGNMENT OF THE SERVICES AND NOTIFY THE OWNERS REPRESENTATIVE OF POTENTIAL CONFLICTS, PRIOR TO ANY CONSTRUCTION IN THE AREA. 4. THE LOCATIONS AND DEPTHS OF EXISTING UTILITIES SHOWN ON THESE PLANS ARE APPROXIMATE ONLY. ACTUAL LOCATIONS AND DEPTHS OF UTILITIES MUST BE VERIFIED BY THE CONTRACTOR PRIOR TO CONSTRUCTION. ANY DAMAGE TO EXISTING UTILITIES SHALL BE REPAIRED BY THE CONTRACTOR AT HIS EXPENSE. 5. DEPTH OF BURY FOR ALL PRIVATE PIPE SHALL BE A MINIMUM OF 30 ", UNLESS OTHERWISE NOTED. 6. NO WATER JETTING IS ALLOWED ON THIS PROJECT. 7. REFER TO PROJECT COVER SHEET /NOTES FOR ADDITIONAL SPECIFICATIONS. 8. CONTRACTOR IS REQUIRED TO BEGIN ANY WASTE WATER AND /OR STORM DRAIN CONSTRUCTION DOWNSTREAM AND BUILD "UPSTREAM ". INVERTS OF ALL TIE —INS ARE REQUIRED TO BE VERIFIED PRIOR TO CONSTRUCTION. IF DISCREPANCY IS FOUND, KLOVE ENGINEERING, LLC. SHALL BE CONTACTED IMMEDIATELY. 9. ALL MATERIALS AND CONSTRUCTION PROCEDURES IN THE R.O.W. SHALL COMPLY WITH THE CITY OF SCHERTZ STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (LATEST EDITION) AND CITY OF SCHERTZ STANDARD SPECIFICATIONS (LATEST EDITION). ALL MATERIAL AND CONSTRUCTION PROCEDURES RELATED TO WATER AND SEWER SHALL CONFORM TO THE CITY OF SCHERTZ UTILITIES STANDARD SPECIFICATIONS FOR WATER WORKS CONSTRUCTION (LATEST EDITION). 10. PER FEDERAL REGULATIONS TITLE 49, PART 192.181, CPS ENERGY MUST MAINTAIN ACCESS TO GAS VALVES AT ALL TIMES. THE CONTRACTOR MUST PROTECT AND MAINTAIN ADEQUATE CLEARANCE WITHIN THE PROJECT LIMITS OF CONSTRUCTION. 11. CONTRACTOR SHALL CALL TEXAS ONE CALL SYSTEM ® (800) 245 -4545 PRIOR TO CONSTRUCTION NEAR AREAS OF EXCAVATION. 12. 48 HOURS PRIOR TO CONSTRUCTION, CONTRACTOR SHALL NOTIFY THE ALL UTILITY COMPANIES SO THEY CAN LOCATE AND TAG THEIR OWN UNDERGROUND UTILITIES (SEE CONTACTS THIS SHEET). 13. CONTRACTOR TO PROVIDE CLEAN —OUTS FOR ALL 6" OR LESS SEWER LATERALS SPACING AND LOCATIONS PER 2012 IPC. TRENCH EXCAVATION SAFETY PROTECTION CONTRACTOR AND /OR CONTRACTOR'S INDEPENDENTLY RETAINED EMPLOYEE OR STRUCTURAL DESIGN /GEOTECH NICAL/SAFETY/EQUIPMENT CONSULTANT, IF ANY, SHALL REVIEW THESE PLANS AND AVAILABLE GEOTECHNICAL INFORMATION AND THE ANTICIPATED INSTALLATION SITE(S) WITHIN THE PROJECT AREA IN ORDER TO IMPLEMENT CONTRACTOR'S TRENCH EXCAVATION SAFETY PROTECTION SYSTEMS PROGRAMS AND /OR PROCEDURES. THE CONTRACTOR'S IMPLEMENTATION OF THE SYSTEM'S PROGRAMS AND /OR PROCEDURES SHALL PROVIDE FOR ADEQUATE TRENCH EXCAVATION SAFETY PROTECTION THAT COMPLIES WITH AS A MINIMUM, OSHA STANDARDS FOR TRENCH EXCAVATION. SPECIFICALLY, CONTRACTOR AND /OR ONTRACTOR'S INDEPENDENTLY RETAINED EMPLOYEE OR SAFETY CONSULTANT SHALL IMPLEMENT A TRENCH SAFETY PROGRAM IN ACCORDANCE WITH OSHA STANDARDS GOVERNING THE PRESENCE AND ACTIVITIES OF INDIVIDUALS WORKING IN AND AROUND TRENCH EXCAVATION. UTILITY CONTACTS UTILITY UTILITY COMPANY PHONE ELECTRIC CPS ENERGY GUADALUPE VALLEY ELECTRIC COOP. (210) 353 -4639 210 658 -7033 GAS CENTERPOINT ENERGY (800) 427 -7142 TELEPHONE AT &T (888) 944 -0447 WASTEWATER CITY OF SCHERTZ (210) 619 -1100 STORM DRAINAGE CITY OF SCHERTZ STREETS AND DRAINAGE DIVISION (210) 619 -1800 WATER CITY OF SCHERTZ (210) 619 -1800 CONTRACTOR SHALL REPLACE ±263 SQFT. OF ASPHALT PAVEMENT REF. TRENCH DETAIL CITY OF SCHERTZ. INSTALL: 1 — 6" LATERAL CONNECTION PER CITY OF SCHERTZ DETAIL INV= ±729.84 ±10.7 VF — 6" VERTICAL STACK CITY OF SCHERTZ DETAIL TOP OF STACK INV. = ±719.14 1 -2" NEW DOMESTIC METERED SERVICE PER CITY OF SCHERTZ. INSTALL: / 1 -3/4" NEW IRRIGATION METERED SERVICE PER CITY OF SCHERTZ. Si / A / PI O Q� Q Q tS /Y N E Isf. 7 IRE HYDRANT / l / o 9T OP= 7J70 14' 18%NV OUT -719.51 � / 18" INV IN =719.5 ' w / P / WiYif' H ` "Ki OHE roP= 755.85 OHE 1 INV IN= 719.86(w) 1 ' INV IN= 719.86(5) ro / �OPOP / �P4 , 0 / i IRRIGATION PLANS R CONTINUATION D BACKFLOW EVENTOR LOCATION. INSTALL: SAMPLE PORT I REF. DETAIL 520S -4B -SM / 3 INS ALL - 1 -2" RPZ BACKFLOW PREVENTOR O PER CITY OF SCHERTZ. / o Lo »WW o 0 o C 2 W / a ' \.,o SEE MEP PLANS FOR I 6 WW ACONTINUATION. u j d MEP PLANS FOR TINUATION. I7- N IN all, C`j � #y jp11 �LI1lC, , lu — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —_— -- — — — — PROPOSED 15' ELEC., 'GAS, TELE. & CATV. ESM'T PROPOSED 16' EXIST. MIPR ESM'T FIRE HYDRANT\ — — M. —HWf. T51 -- — — (80' WIDE PUBLIC RIGHT OF WAY) OHE -- I I I� ii PROPOSED 3 CROSS ACCESS ESM T ............ -......PROPOSED 10' DRAINAGE ESM'T EXIST. FIRE HYDRANT EXIST. 1.2" W LINE 20727 Acres (88,373 Sq. Ft.) LEGEND EXISTING PROPOSED DESCRIPTION 1:1 PROPERTY (R.O.W.) LINE/ El El SUBDIVISION BOUNDARY 11 11 11 11110 RECORD INFORMATION ila' of /* .... : ........ . ................... � 11110 LIGHT POLE 11110 # 11110 E- DOWN GUY FIRE HYDRANT 2 O WATER VALVE 0 O WATER METER d MEP PLANS FOR TINUATION. I7- N IN all, C`j � #y jp11 �LI1lC, , lu — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —_— -- — — — — PROPOSED 15' ELEC., 'GAS, TELE. & CATV. ESM'T PROPOSED 16' EXIST. MIPR ESM'T FIRE HYDRANT\ — — M. —HWf. T51 -- — — (80' WIDE PUBLIC RIGHT OF WAY) OHE -- I I I� ii PROPOSED 3 CROSS ACCESS ESM T ............ -......PROPOSED 10' DRAINAGE ESM'T EXIST. FIRE HYDRANT EXIST. 1.2" W LINE 20727 Acres (88,373 Sq. Ft.) LEGEND EXISTING PROPOSED DESCRIPTION PROPERTY (R.O.W.) LINE/ - ZN SUBDIVISION BOUNDARY — - - — > Q° V O Z r> o oz ADJACENT PROPERTY (xxx) RECORD INFORMATION of /* .... : ........ . ................... � BENCHMARK LP* oo LIGHT POLE PPS # POWER POLE E- E- DOWN GUY FIRE HYDRANT 2 O WATER VALVE 0 O WATER METER STORMDRAIN LINE _SD_ XX "W WATER LINE w FIRE - XX "FL FIRE LINE ww X� XWW WASTEWATER LINE CO w ol-IE OHE WWMH O OVERHEAD ELECTRIC (PRIMARY) WASTEWATER MANHOLE (SIZE VARIES) WWMHO coo CO* WASTEWATER CLEANOUT CURB CHAINLINK FENCE SIDEWALKS OCONCRETE a< U) O 678 - -678- - CONTOUR z m U) --I%► DIRECTION OF FLOW z x785.00TC SPOT ELEVATION /TOP OF CURB X785.50 x785.00 SPOT ELEVATION D CONCRETE PAVEMENT ASPHALT PAVEMENT D LL. V THE LOCATION OF EXISTING UNDERGROUND UTILITIES ARE SHOWN IN AN APPROXIMATE WAY ONLY. THE CONTRACTOR SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK. HE AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES WHICH MIGHT OCCUR BY HIS FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UNDERGROUND UTILITIES. BENCHMARKS TBM #1 MARKED "X" ON EXISTING FIRE HYDRANT LOCATED 420 FT NORTH OF MASKE ROAD AND FM 1518 INTERSECTION ALONG MASKE ROAD ELEVATION = 739.30' TBM #2 MARKED "X" ON EXISTING FIRE HYDRANT LOCATED 170 FT NORTHEAST OF MASKE ROAD AND FM 1518 INTERSECTION ALONG MASKE ROAD ELEVATION = 736.94' OWNER (DEVELOPER B. RICHARDS GROUP, INC. 19715 MESSINA SAN ANTONIO, TX 78258 OFFICE: (210) 274 -0072 EMAIL: ZAPIAIN.G®GMAIL.COM CIVIL ENGINEER : KLOVE ENGINEERING, LLC. 22610 US HIGHWAY 281 N., STE 204 SAN ANTONIO, TEXAS 78258 OFFICE: (210) 485 -5683 WWW. KLOVEEN GI N EERI N G. COM ATTN.: SAMUEL COREY RAYBURN, P.E. craybrun@kloveengineering.com ARCHITECT : STEPHEN J. KRAMER ARCHITECTURE 4733 SHAVANO OAK DR., STE. 103 SAN ANTONIO, TX 78249 OFFICE: (210) 479 -8900 FAX: (210) 479 -8901 ATTN: STEPHEN J. KRAMER Q) Oo U `0 u' L6 Q) 00 _o Zg Lu o W v ZN � N W r � O > Q° V O Z r> o oz Q) E Sz Lli C/') LE OF of /* .... : ........ . ................... � SAMUEL COREY RAYBURN� 0,.. .� .........° ................ °... .a ° °° 115141 1�� NAL O -a 06 27/18 w Q 0 z O CO w U � Z Co a< U) O W (D �2o Lo 2 0 = rn z Q z m U) ILL! z O z O z 00 to Q L _ 00 LL. V �X ~ W M ON ry LL w Z Z �_ Ld QU V) J 0. � p °- m DESIGNED BY: SCR DRAWN BY: JAR SCALE: 1"=30' DATE: 09/12/17 SHEET NO. C2mO FA / lb 739.55 737.47EX ^� ,0 739.61 / / O,, 739.11 / / OS / 737.42 1�� 000 FO 740.68 S� 740.18 / 739.77 / 737.73 739.83 / > >- 738.33 739.33 �O � �'g 8 739.65 737 '737 .83 / p0 r p / a 9 739.32 738 739.24 _ _ HP / °� 739 / 738.74 / 740.21 739.93 p 739.69 739.30 739.14 r 737.47EX / / 739.740.05 / 1 739.71 739.43 739.19 738.80 .738.64 L / 737.24 �M / / z /'` I 738.5" 737.50EX 737.37 / ^M / / 737.97 737.47 2 739.65 / 740.51 740.55 738.88 , 739.15 / 740.01 740.55 740.05 740.52 / 738.38 � 740.05 740 740.02 / 739.71 738 739.21 / 739.87 739.74 740.59 4 739.37 739.24 740.09 r 41 / � 00 r 740.59 740.09 \ / m 740.70 740.70 740.66 736.89 CONVENIENCE STORE o 737.20 / 739.16 4500 S. F. 738.66 FF= 740.70 740.70 Q 737.30EX / rr`l �c4 / 739.22 740.66 ° 740.70 740.66 "J A, / 738.72 740.59 740.59 740.59 739.02 740.09 740.70 740.70 740.70 740.70 738.52 740.42 740.70 740.70 740.70 740.70 740.59 ECG / 740.19 739.92 740.09 739.69 740.66 J / a 740.66 ° 740.53 " 740.53 ° 740.66 740.66 a 740.53 740.53 740.53 740.53 739.93 �110 740.03 740.03 740.03 740.03 740.03 736.54 740.30 740.47 �' i 740.53 // 738.77 739.43 i i 737.04 739.80 739.97 i 740.03 % 738.27 gyp' 738.57 / 737.14EX / 738.07 �C) j / 739.11 739.23 739.37 739.73 739.83 ' 739.73 739.43 739. 737.96 738.71 / 1,994 Acres _ lb 739.70 ( (86,876 Sq t. ( 73x.14 737.82 w / 738.45 739.17 ❑ ❑ ❑ 739.83 739.89 ❑ ❑ 739.39 ❑ 737.95 736.19 / 736.89 / 7 736.99EX r / / / 739.17 ❑ ❑ ❑ ❑ T ❑ ❑ ❑ ❑ ,/ ' � 737.58 739.53 739.89 � 739.39 C / 7387.86 737.77 738.68 739.53 z 739.89 739.39 k 737.27 738.18 738.89 \ \ ,,, ,., v>t�W,u:::.w^25sH.., ', . 42 >�z..aw4ryn�,�s•�#irt42•"lc, r,,t:;`rweu._ . t.i tt, >.,i<i< tt .YS }.,��... `*+'.,+�� „ ,,,r, », ... 735.83 736.70EX 736.58 \ X38 739 735.77 PROPOSED o 2 / 737 5' E Ec., sAS, 738 /.58.901 731 8.90F' T9-6 737.46 23 El 737.73 738 r- 738.55 738.18 ' U-) tD N rn V) Jr oy\ \ 0 738.50 PR0 738.00 ACC 739.11 - 41 738.61 738.27 HP Vic__ - -- - - - -� 738 - 737.78 7 737.28 ( 7 _ I SCALE: 1"=20' 20 10 0 20 LEGEND 738.57 ;5 ( 739.40 739.40 9 .59 738.07 ZN SPOT ELEVATION W � � 785.50 9.09 Lli C LE 785.00 SPOT ELEVATION /GUTTER 11 785.00 SPOT ELEVATION /GUTTER 4 785.00 TOW SPOT ELEVATION /TOP OF WALL 06X27/18 785.00 BOW SPOT ELEVATION /BOTTOM OF WALL 10 03 - - HP- - 740.00 - 739 739.50 FLOW ARROW �� � � �\` z O I 59.20 738.87 739.03 739.29 738.37 738.53 1738.79 �� •. 738.74 O Q z Q w z 738.24 T9-6 737.46 23 El 737.73 738 r- 738.55 738.18 ' U-) tD N rn V) Jr oy\ \ 0 738.50 PR0 738.00 ACC 739.11 - 41 738.61 738.27 HP Vic__ - -- - - - -� 738 - 737.78 7 737.28 ( 7 _ I SCALE: 1"=20' 20 10 0 20 LEGEND EXISTING PROPOSED DESCRIPTION - -675- - 678 CONTOUR x755.50 ZN SPOT ELEVATION W � � 785.50 SPOT ELEVATION /TOP OF CURB Lli C LE 785.00 SPOT ELEVATION /GUTTER 11 785.00 SPOT ELEVATION /GUTTER t� ° 115141 0 ENS �O° 785.00 TOW SPOT ELEVATION /TOP OF WALL 06X27/18 785.00 BOW SPOT ELEVATION /BOTTOM OF WALL - - HP- - HIGHPOINT - SWALE - "V- FLOW ARROW GRADING NOTE: 1. UNLESS NOTED OTHERWISE, ALL PARKING LOT GRADES ARE TO INVERT OF GUTTER. ADD 0.5' TO GUTTER GRADE FOR TOP OF CURB GRADE EXCEPT WHERE CURB IS FLUSH WITH INVERT. 2. CONTRACTOR SHALL VERIFY EXISTING TOPOGRAPHIC INFORMATION SHOWN ON THESE PLANS WITH THE BENCHMARKS SHOWN ON THESE PLANS PRIOR (I.E. LEVEL LOOP AND SPOT CHECK GRADES) TO ANY EARTHWORK OR GRAVITY UTILITY LINES. IF A DISCREPANCY IS FOUND NOTIFY OUR OFFICE IMMEDIATELY. BENCHMARKS TBM #1 MARKED "X" ON EXISTING FIRE HYDRANT LOCATED 420 FT NORTH OF MASKE ROAD AND FM 1518 INTERSECTION ALONG MASKE ROAD ELEVATION = 739.30' TBM #2 MARKED "X" ON EXISTING FIRE HYDRANT LOCATED 170 FT NORTHEAST OF MASKE ROAD AND FM 1518 INTERSECTION ALONG MASKE ROAD ELEVATION = 736.94' 2.022 Acres (88,313 Sq, 2t.) I I I I I I It E - 01 THE LOCATION OF EXISTING UNDERGROUND UTILITIES ARE SHOWN IN AN APPROXIMATE_ WAY_. ONI.t*. T+E CONTRACTOR SH-�TERMTRE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK. HE AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES WHICH MIGHT OCCUR BY HIS FAILURE TO EXACTLY LOCATE -AND PRESERVE ANY AND ALL UNDERGROUND UTILITIES. N Oo U `O u' i 00 _o Zg a uj .CY) 0 LLJ W v ZN W � � V Q) o OZ o r > I z Q) E3 Sz Lli C LE TE��� 11 ♦,t *,,/ ................. SAMUEL COREY RAYBURN� . ............................... t� ° 115141 0 ENS �O° NAB 06X27/18 w Q 0 z O w 00 w x Qcnix- z w0 w 0 zQ O Q z Q w z 0 z O v- It Q to v- �- �go z r*-- LL. V) Q J Ld W �- z M oN _Z n LL II.- ry L� (/) Z r Q N 0. O DESIGNED BY: SCR DRAWN BY: ,JAR SCALE: 1"=30' DATE: 09/12/17 SHEET NO. c5mo 6" TO 8" ROCK RUBBLE 8" IN DEPTH. COMMERCIAL GRADE WEED BLOCK ROCK RUBBLE DETAIL SCALE: N.T.S. 18" HDPE PIPE SEE PLAN FOR SLOPES VARIES 5" CONCRETE RIP -RAP W/ #3 ARS ® 18" O.C. E.W. ROCK RUBBLE DETAIL THIS SI ARIES FLOW x---24" TOE DOWN lJ (3 SIDES) CONCRETE RIP -RAP A DETAIL SCALE: N.T.S. M�%ARS " CONCRETE IP -RAP W/ #3 ® 18" O.C.E.W. ARIES FLOW "I III --24" TOE DOWN (3 SIDES) THE LOCATION OF EXISTING UNDERGROUND UTILITIES ARE SHOWN IN AN APPROXIMATE WAY ONLY. THE CONTRACTOR SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK. HE AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES WHICH MIGHT OCCUR BY HIS FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UNDERGROUND UTILITIES. ARIES VARIES ROCK RUBBLE DETAIL THIS SI ARIES VARIES A 3LE REF. S SHEET. 1. UNLESS NOTED OTHERWISE, ALL PARKING LOT GRADES ARE TO INVERT OF GUTTER. ADD 0.5' TO GUTTER GRADE FOR TOP OF CURB GRADE EXCEPT WHERE CURB IS FLUSH WITH INVERT. 2. CONTRACTOR SHALL VERIFY EXISTING TOPOGRAPHIC INFORMATION SHOWN ON THESE PLANS WITH THE BENCHMARKS SHOWN ON THESE PLANS PRIOR (I.E. LEVEL LOOP AND SPOT CHECK GRADES) TO ANY EARTHWORK OR GRAVITY UTILITY LINES. IF A DISCREPANCY IS FOUND NOTIFY OUR OFFICE IMMEDIATELY. BENCHMARKS TBM #1 MARKED "X" ON EXISTING FIRE HYDRANT LOCATED 420 FT NORTH OF MASKE ROAD AND FM 1518 INTERSECTION ALONG MASKE ROAD ELEVATION = 739.30' TBM #2 MARKED "X" ON EXISTING FIRE HYDRANT LOCATED 170 FT NORTHEAST OF MASKE ROAD AND FM 1518 INTERSECTION ALONG MASKE ROAD ELEVATION = 736.94' CHAIN LINK FENCE REF. DETAIL THIS SHEET. SCALE: 1"=20' 20 10 0 20 LEGEND EXISTING PROPOSED DESCRIPTION - -678- - 678 CONTOUR x735.50 SPOT ELEVATION (1 _ W c", 785.50 SPOT ELEVATION /TOP OF CURB Lli C-/) 785.00 SPOT ELEVATION /GUTTER c . S i *� 785.00 SPOT ELEVATION /GUTTER 115141 : ENS TOW: 785.00 SPOT ELEVATION /TOP OF WALL BOW: 785.00 SPOT ELEVATION /BOTTOM OF WALL HIGHPOINT — SWALE -� -.- FLOW ARROW CHAIN LINK FENCE REF. DETAIL THIS SHEET. 737.00 737.00 `7 WSEL (100) =736.45 \ \� EXMSTING � \� q�s WSEL 25 = 736.04 \ \ \ \ \ \ \�\ ��'� GRADE \ \� \� \ \\ IJ ( ) LSD \ \ \V \ \� \ \�� MATCH EXISTING WSEL (5)= 735.53 \ \ \� \ \\ GRADE \ �- VARIES/ VARIES COMPACTED COMPACTED SUBGRADE SUBGRADE SCALE: N.T.S. CHAIN LINK FENCE REF. DETAIL THIS SHEET. CHAIN LINK FENCE REF. DETAIL THIS SHEET. 737.10 737. 00--------------------------------------- - - - - -- 737_00 Lq -7 WSEL (100)= 736.45 \ \� MATCH WSEL (25)=736.04 JP��c1` \\ V \ \\ \ �7'� EXISTING \ �\ \ �J L�� \ AV \ \ \\ MATCH GRADE EXISTING \\ \ \\ \\ `7 WSEL (5)= 735.53 \ \\ GRADE VARIES/ VARIES \__ COMPACTED COMPACTED SUBGRADE SUBGRADE POST CAP 2 CORNER POST I REF. SPECS. FOR SIZE TENSION BAR BAND ~ AT 12" O.C. 2 W 2 I 0 LL: ~ W D' Of W 0 w_ (0 O Ld LL Of U > > 0_ N 10' -0" O.C. TYP. krAllillmil 1/4- 1 NO. 6 GAUGE TENSION WIRE 9 0 BRACE ROD TURNBUCKLE SCALE: N.T.S. 10' -0" O.C. TYP. WIRE TIES AT 18" TO 24" O.C. NOTE: ALL FENCE MATERAILS & HARDWARE TO BE HOT DIP GALVANIZED. (ALUMINUM WARE TIES ARE ACCEPTABLE) CONCRETE FOOTING AT CORNER OR GATE POST CHAINLINK FENCE DETAIL SCALE: N.T.S. NOTE: KLOVE ENGINEERING STRONGLY RECOMMENDS INSTALLING. TYPICAL CONC. FOOTING Yill Im 2" I.D. 0 LINE POST 'l- TIE WIRES AT 18" O.C. X Q M Loll N 00 U `O u' L6 i 00 _o Z� L.L N W 0 LLJ W v a� (1 _ W c", >VQ 0 -7 ro o 0 z Q) E3 Lli C-/) LE c . S i *� of / : :.... .... ....................... /SAMUEL COREY RAYBURN #4 . ............................... 115141 : ENS AL' N— 06 27/18 W Q z 0 co w w x Q 07I- zW0_ fif W 0 z I- 0 Q z Q w z 0 O � o- Z Q to L 00 J 0- � LL. cl C;8X O \ Q tW- O IX Z U. N 11­_ Z �= W N Q O DESIGNED BY: SCR DRAWN BY: ,JAR SCALE: 1"=30' DATE: 09/12/17 SHEET NO. c5m 1 Agenda No. 8 CITY COUNCIL MEMORANDUM City Council Meeting: September 25, 2018 Department: Subject: City Manager Temporary Crisis Leave Pool Currently, City of Schertz employees are provided paid leave, vacation, sick leave, bereavement, etc. as per the Policy Manual. This includes a sick leave pool. As was the basis for the sick leave pool, situations arise where new employees have not yet begun to accrue leave, are not eligible for certain types of leave, or who may have been out for a period of time and exhausted their various leaves, find themselves dealing with a crisis situation such as a terminal illness of an immediate family member or the loss of their home. The current bereavement leave policy generally provides for 3 paid days off of work. While this may be adequate in many cases, it is not adequate in in all situations. Staff is proposing for the City Manager, in conjunction with the Human Resources Department and City Attorney, to develop a temporary Crisis Leave Pool. This program would generally allow the City Manager, upon the recommendation of the HR Department, to allow employees to donate vacation time to be used by another employee on an hour - for -hour basis. This would allow the employee to take off up to four weeks to deal with their situation and still be paid. The program would generally be cost neutral to the City as vacation time is paid out when an employee leaves the City. In order to be nimble and not leave a gap while the final policy is being developed, Staff is requesting City Council consider authorizing the City Manager to implement a temporary stop gap measure until the HR Department can evaluate this temporary program and develop a permanent program to address this issue within one year. With Council approval, the City Manager will initiate a temporary policy to administer the voluntary donation of vacation leave into a pool, as well as, develop a simple process by which any employee could request the use of that pool. COMMUNITY BENEFIT This program will support City employees in time of financial needs, offer a competitive benefits package to employees and ensure employees are able to support one another in times of need. FISCAL IMPACT The cost of this Temporary Crisis Leave Pool will be borne by City employees voluntarily transferring earned vacation leave hours from their account to the account of the employee in need. RECOMMENDATION City Council to authorize the City Manager to develop a crisis leave pool policy while staff develops a final policy for Council consideration to be presented within a year. September 18, 2018 Reports from Boards and Commissions — Since June 20, 2018 Board of Adjustment June 25 - BOA denied four variance requests for sheds that were installed too close to the houses in violation of the setback requirements. The residents indicated that HOA requirements prohibited the sheds from being placed in the backyard as the houses backed up to a golf course. August 27 — BOA approved sign variances for a new business. Planning and Zoning Commission June 27 — approved the plat for the CCMA south Schertz sewer treatment plant and recommend approval of modified development standards for utility facilities. July 11- approved a plat for a commercial lot. July 25 — discussed amendments to the UDC for sheds. August 8 — recommended approval of a specific use permit for a convenience store with gas pumps at the current Jack in the Box site on IH 35 and FM 3009. Continued the discussion of UDC amendments for sheds. August 22 — recommended approval of a Specific Use Permit for a convenience store with gas pumps at the corner of Maske Road and FM 1518. Approved the preliminary plat for the future Fire Station #3 site. Continued the discussion of UDC amendments for sheds. September 12 — approved a number of plats and associated waivers. Recommended denial of a rezoning request at FM 1518 and Schaefer Road. Continued the discussion of UDC amendments for sheds. TSAC August 2 — TSAC discussed prohibiting parking in front of mailboxes. They also recommended approval of school zones in front of Rose Garden Elementary and Danville Middle School (Comal ISD at Hubertus and FM 482). Historical Preservation July 19 - The Historical Preservation Committee discussed the Summer 2018 Newsletter and Remembrances Special Edition Article 2018 -3 which are available on the City's website. Parks and Recreation Advisory Board June 25 — The Parks Board discussed and expressed support for creating a trailhead at FM 3009 and Wiederstein Road. They also discussed working with SCUCISD to acquired parkland at Wiederstein Road and Schertz Parkway. They received and update on parks projects and discussed possible amendments to their bylaws. Library Board August 6 and September 10 — At both meetings, the Library Board received reports on the board's finances, library usage and the bookstore. Schertz Economic Development Corporation June 28 - During the meeting, the SEDC Board reviewed the monthly SEDC financials and the SEDC's quarterly recruitment activities. The SEDC Board considered, discussed and approved the SEDC's 2018 -19 budget. The upcoming budget includes over $4 million that will be used for SEDC projects, $456,630 will be allocated for the SEDC's service agreement with the City of Schertz, and just under $500,000 will be used for the SEDC's recruitment and retention activities. July 10 - the SEDC Board approved a Performance Agreement with Kellum Family Medicine. August 23 — Staff presented the July SEDC financial report, the 2nd Quarter Economic Update, and the Quarterly Business Retention and Expansion (BRE) Update. Staff provided updates on the BRE plan implementation. During the August meeting staff held the first in a series of meetings to forecast /plan the use of SEDC reserves. This item will be added to each of the SEDC Board's regular meetings to develop a long -term strategy to use the SEDC fund and grow the Schertz economy. The SEDC Board held a public hearing and approved the Economic Development Performance Agreement with Schertz 125. Committee of Committees Advisory Board Summary CCAB Notes 09/19/18: Brian James gave the City Manager report. He gave an update the approved City budget and tax rate. Assistant Police Chief Marc Bane provided an overview of Animal Care Services operations, similar to the work session discussion he provided to City Council on September 11, 2018. The Board then toured the Animal Adoption Center. Informational only I IA Cpl V 11• oUlu►`[s1 Ed 10I01 [o7 710 Rod I City Council Meeting: September 25, 2018 Department: Acting City Manager Subject: Committee of Committees Advisory Board Update Background September 18, 2018 Reports from Boards and Commissions — Since June 20, 2018 Board of Adjustment • June 25 - BOA denied four variance requests for sheds that were installed too close to the houses in violation of the setback requirements. The residents indicated that HOA requirements prohibited the sheds from being placed in the backyard as the houses backed up to a golf course. • August 27 — BOA approved sign variances for a new business. Planning and Zoning Commission • June 27 — approved the plat for the CCMA south Schertz sewer treatment plant and recommend approval of modified development standards for utility facilities. • July 11 - approved a plat for a commercial lot. • July 25 — discussed amendments to the UDC for sheds. • August 8 — recommended approval of a specific use permit for a convenience store with gas pumps at the current Jack in the Box site on IH 35 and FM 3009. Continued the discussion of UDC amendments for sheds. • August 22 — recommended approval of a Specific Use Permit for a convenience store with gas pumps at the corner of Maske Road and FM 1518. Approved the preliminary plat for the future Fire Station #3 site. Continued the discussion of UDC amendments for sheds. • September 12 — approved a number of plats and associated waivers. Recommended denial of a rezoning request at FM 1518 and Schaefer Road. Continued the discussion of UDC amendments for sheds. TSAC August 2 — TSAC discussed prohibiting parking in front of mailboxes. They also recommended approval of school zones in front of Rose Garden Elementary and Danville Middle School (Comal ISD at Hubertus and FM 482). Historical Preservation July 19 - The Historical Preservation Committee discussed the Summer 2018 Newsletter and Remembrances Special Edition Article 2018 -3 which are available on the City's website. Parks and Recreation Advisory Board June 25 — The Parks Board discussed and expressed support for creating a trailhead at FM 3009 and Wiederstein Road. They also discussed working with SCUCISD to acquired parkland at Wiederstein Road and Schertz Parkway. They received and update on parks projects and discussed possible amendments to their bylaws. Library Board August 6 and September 10 — At both meetings, the Library Board received reports on the board's finances, library usage and the bookstore. Schertz Economic Development Corporation • June 28 - During the meeting, the SEDC Board reviewed the monthly SEDC financials and the SEDC's quarterly recruitment activities. The SEDC Board considered, discussed and approved the SEDC's 201.8 -19 budget. The upcoming budget includes over $4 million that will be used for SEDC projects, $456,630 will be allocated for the SEDC's service agreement with the City of Schertz, and just under $500,000 will be used for the SEDC's recruitment and retention activities. • July 10 - the SEDC Board approved a Performance Agreement with Kellum Family Medicine. • August 23 — Staff presented the July SEDC financial report, the 2nd Quarter Economic Update, and the Quarterly Business Retention and Expansion (BRE) Update. Staff provided updates on the BRE plan implementation. During the August meeting staff held the first in a series of meetings to forecast /plan the use of SEDC reserves. This item will be added to each of the SEDC Board's regular meetings to develop a long -term strategy to use the SEDC fund and grow the Schertz economy. The SEDC Board held a public hearing and approved the Economic Development Performance Agreement with Schertz 125. Committee of Committees Advisory Board Summary CCAB Notes 09/19/18: Brian James gave the City Manager report. He gave an update on the approved City budget and tax rate. Assistant Police Chief Marc Bane provided an overview of Animal Care Services operations, similar to the work session discussion he provided to City Council on September 11, 2018. The Board then toured the Animal Adoption Center. Informational only 11 B NV11• OL11"Llu INO10IU to] 71011110I City Council Meeting: September 25, 2018 Department: EMS Subject: Update on the Texas Ambulance Supplemental Payment Program ( TASPP) for EMS Background This is an update on the Texas Ambulance Supplemental Payment Program or TASPP for the EMS Department. The EMS Department provides ambulance transports to patients that are covered by Texas Medicaid and those who have no insurance. These transports are covered at a lower amount compared to what they are billed or in some cases not covered at all. In 2015, . the EMS Department discovered, applied and was approved for a reimbursement program that allows governmental ambulance providers to receive supplemental payments if the allowable costs exceed the fees collected by Medicaid and those that are uninsured. This is a Federal program in which the State gets a portion of the reimbursement and the ambulance provider gets a portion. The EMS department received a partial reimbursement in FYI for a 1 month reporting period in the amount of $38,897.42. For FYI we received 12 full months reimbursement in the amount of $366,852.96. For FYI we are expected to receive $492,224.32 The program was renewed and we are expecting similar reimbursements for FY20 and FY21 unless changes in Federal law or policy require changes in Texas' program. Informational Only — 1.1 C CITY COUNCIL MEMORANDUM City Council Meeting: September 25, 2018 Department: Management Subject: Pending Informational item status Below is a list of informational items that have been requested by Council and their proposed due dates: Workshop discussion regarding possible UDC amendments Item removed by Mayor Pro - to allow for zoning of greenspace. (Requested by Mayor Pro- Tem Scagliola on 9 -4 -2018 Tern Scagliola) Workshop discussion and update from the Transportation To Council after TSAC Safety Advisory Commission regarding people parking in front of mailboxes (Requested by Councilmember Crawford) Workshop Session A CITY COUNCIL MEMORANDUM City Council Meeting: September 25, 2018 . Department: Council Subject: Workshop — Discussion and possible action regarding the minute transcription style of the official city council meetings BACKGROUND Goal At the City Council meeting of September 4, 2018 Councilmember Kiser requested a workshop discussion to explore the possibility of converting to action minutes as the official record for future city council meetings. The time it takes to process the type of minutes we currently do (paraphrasing), for one person it takes two (2) days, if two people work on the minutes it takes a full 8 hours. Note that if asked by Council and /or others to include "For the Record" this is where the verbatim information is processed. We have provided an example of action minutes that would be done for the meeting of September 4, 2018 utilizing this technique. To condense, update and record the official city council meeting minutes in a manner conforming with all legal state law requirements and simultaneously minimizing staff man hours in compiling the official city record of council meetings. Community Benefit To present for public record a clear and concise document with the decisions reached and the actions taken at city council meetings. Summary of Recommended Action After discussion, provide the City Secretary Department direction on Council's desire for the style and content of future city council meeting minutes. It is the opinion of the City Secretary to go to action minutes as we can keep the DVD's as long as we want, and the meetings are now available on line by YouTube link. We can always reexamine this transcription technique after six (6) months. FISCAL IMPACT Savings of a minimum of $387.04 per council week just for City Council minute transcription. City Council Memorandum Page 2 ATTACHMENTS Definitions Minute Sample Copies Draft City of Schertz action minutes of 9 -4 -2018 Definitions*, Minutes serve to record what happened in a rneeting. Opinion and speculation do not belong in the minutes of a meeting. There are three standard styles Of Minutes- action, discussion, and verbatim. Each style has a specific use. sure to record the speaker and the 110CLIS of1he presentation as it concerns the topic. Verbatim minutes, like transcripts, are a record of every single word said at a meeting. They are ofien long and can be difficult to skini for a particular piece of information. With the exception o l"courtroorn proceedings and Congress, a verbatim recortl (Y'a rn eetin - is It, rai-elv necessarv, Verbatini minutes will not always follow the agenda, • Excerpt from the handbook (Texas Open Meetings Act Laws Made Easy (TML-TX Mun League) 2016 Editor • Keeping a Record of Open Meetings MINUTES REGULAR MEETING September 4, 2018 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on September 4, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1.400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Pro -Tem David Scagliola Councilmember Ralph Gutierrez Councilmember Cedric Edwards Councilmember Bert Crawford Staff Present: Executive Director Dudley Wait City Attorney Dan Santee Mayor Michael Carpenter was Absent. to Order — Mayor Pro -Tem Scagliola called the Texas. (Counc Councilmember Edward,, Flags of the United State Pro • ":,Proclamation recomi ina N Tern S to Andre. nanlev J Councilmember Mark Davis Kiser ames t to the City X retary Brenda at 6:0 Gonzalez opening prayer followed by the pledges of Allegiance to the Week (M. Carpenter /Christine Bodily) and presented the proclamation for National Payroll Week • EMS, Benjamin Potts, Paramedic • Public Affairs, Arturo Ortiz, Events Attendant — (Was not available to be introduced) • Public Works, Hector Mauldin & Trey Combs Water Serviceman I Each Department Supervisor introduced their new staff member(s) and provided a brief bio on them. Mayor Pro -Tem Scagliola and Council welcomed everyone on board. 09 -04 -2018 Minutes Page -1- City Events and Announcements • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) Mayor Pro -Tem Scagliola recognized Assistant to the City Manager Sarah Gonzalez who provided the following announcements: Wednesday, September 5th Blood Drive 8:00 am - noon Community Center Parking Lot Saturday, September 8th Paws in the Pool, Noon to 4:00 pm Pickrell Park Pool Tuesday, September 11th City Council Meeting 6:00 pm Council Chambers Thursday, September 13th Olympia Hills Golf Course and Friday, September Ribbon Cutting -- 2600 East FM 1518 Join the Chamber, bl family zone, fireworks, and more itions by the Acting City Manager (B. James) recognitions by the Mayor. (M. Carpenter) No announcements were made. Hearing of Residents Mayor Pro-Tern Scagliola recognized the following who spoke: 09 -04 -201.8 Minutes Page - 2 - • Ms. Michelle Womack, 2944 Mineral Springs, who provided slides /pictures of various shelter animals this past week to show the current poor conditions in the shelter. She asked that her presentation be added to the official records of this council 'meeting. She was alerted to concerns earlier this year in June. Complaints were in regard to poor treatment of staff, lack of cleanliness and a claim of animal dumping by the facility manager. She has submitted an open records request for which she is still waiting for a response. Animals continue to die (diseases /other medical issues) and be mistreated. She spoke of her visits to the shelter last weekend. She witnessed filth, sick and underweight animals, animals housed together when they didn't have to be and more. On Friday she requested a meeting with city m; was concerned about the conditions but also con James listened. She wanted Council present to for following through with her request that the t, with her all weekend long and was at the facilit on the conditions and direct staff on the two 'ar the two animals are improving and the facility current manager's employment with the city. Th where she hopes and prays they will get the care ement aid three councilmembers. She ed about two, animals in particular. Mr. her concerns. he thanked Mr. James imals have vet care. He kept in touch Saturday trying to make improvements Is care. She checked this morning and dean --- --like it used to be�, prior to the cat population is now in another area Moving forward there are multiple things that must happen. A Schertz citizen needs to be placed on tho Animal Advisory Board. Senior management needs to seek guidance from other local area facilities on proper cleaning and disinfectant policies as well as operational policies. A permanent plan must be in place on handling sick animals when the facility is closed. Staff must be trained on the importance of following vet orders. The city must call for an immediate demotion or removal of the facility manager. All cats need to be tested and treated for various illnesses. Reinstate the observation and intake side of the facility to avoid introduction of illnesses and be able to observe pets with behavioral concerns. Return all vet care to the local area vets instead of pet shots. Reinstate positive relationships with local area rescue organizations that have worked with Schertz for years. 09 -04 -2018 Minutes Page - 3 - Money needs to be spent where it needs to be spent—on animal care. Time cards should be reviewed by someone outside of the facility. Review of all procedures needs to occur from April 301h forward. Stop all transfers until sick animals are treated. Transfers should be from our smaller sister cities only —they don't have big budgets —they need us. All donations to the shelter should be removed from the general fund and put in a separate fund for medical needs. Accountability of the funds need to be made public. All rooms in the facility should be open to the public. Implement a dress code for staff, especially with whoever is manning the front desk. She leaves with I a few questions. 1. Why is staff now calling the facility manager when s 2. If there is nothing wrong at the building why scrambling all weekend over there to get things done 3. When did the police department have to take ovef in 4. When did numbers, transfers, social media and important than providing for animals in 'our area; treatment. Council ember Edwards asked for point of privilege. He asked if we could have this put on the agenda and have'a, full, walk through of what is going on including the intake process and the placement process a well as the removal of animals. s said they had planned to have the Police Department do an overview in October; they will move it up to next week. They will also cover the issues mentioned. Mr. Jeff Womack, 2944 Mineral Springs, who stated they had originally planned this so that if Micheil g4 'cut off during her speaking opportunity (i.e. time limit) he could continue. He thanked them for hearing her out and he thanked Mr. James for all he did this weekend. However, he did want to speak on items 8 and 9. He believes we need to keep moving forward and investing in Schertz. In northern Schertz, Wiederstein Road is a big topic. A lot of folks drive Old Wiederstein (known as Bagdad Highway) on a daily basis. He spoke of the deplorable driving conditions; he implores them to get this fixed. • Ms. Fae Simmons, 1216 Cyrus McCormick, who spoke of reading some things on social media regarding the animal shelter and she found them disturbing. She wanted to share her experience, evidently before all these things started. She adopted a cat a while back and 09 -04 -201.8 Minutes Page - 4 - she couldn't have dealt with more supportive people and the cages were spotless. She described a stray mother cat /12 kitten situation a few years back and the staff worked with her on how to catch them with a trap and providing supplemental milk for the mother cat and babies. She wound up going through this again a second time and once more the assistance was wonderful. Her concern is what she experienced 2 years ago and what she is hearing now. She offered another solution. She is a member of the Mayor's Committee of Committee's Advisory Board. She has already suggested this topic be plapect on their next meeting agenda on September 19 and have the staff members of Animal Services at that meeting to describe and discuss what is going on. They need to start `fact finding' help us get it back to where it was. She suggested the advisory board get together with a council representative and the staff and the concerned citizens and start developing a plan. Reach out to the community and find more volunteers, work out a fund that people can donate money to be used for veterinary services. She pledged to offer to match $1 for $l,JhQ first $500. She believes we can move forward with this. • Ms. Maggie Titterington, The Chamber President; sj had and she thanked city staffers, .Kyle Kinateder anc for Tri County Roadway. She also thanked staffers and Bryce Cox for assisting in the ,opening of Simr years in the making. The monthly C,haniber: • Mr. Grumpy Azzoz, 528 Wayward Pass, who said he loves animals and he stated if you remember, that facility was infested with mold. He has pictures and you all know that and really, up to today, it is still not fixed. But what he really wanted to say is he has been in the city since 1980 -81. He fell in love with the city and moved here. He met a lot of people, attended a lot of functions, and now they decided this coming week to say their goodbyes to the City of Schertz and they are moving to New Braunfels (ETJ). While living here, he was alwy truthful about anything he said. He encouraged council to `get united' again. You cannot be divided. Your number one priority is to take care of the residents, the city end city staff. No one should have a special agenda. No one is better than their colleagues. Fix the issues; it is okay to vote your conscious. It is not a job, it is a public service! "You are anelected public official. JFK said a lot of important things, but the most importar. not what your country can do for you, but what, you can the city does for you, it is what you do for the city. If occurs, you will continue to have people wanting tea ino He understands their job is tough ,— trying to please e`c please everyone. He wants to thank:veyone for speakir He wished everyone his best and thanked` everiyone once Consent Agenda Items Mayor Pro -Tem Scagllld read the fallowing. one that sticks 4h his head is `It is for your country.' It is not what rings are maintained and growth here because of the services. �yone. Don't do that —you can't about their concerns, issues, etc. The following was read into record. ORDINANCE NO. 18 -M -30 AN ORDINANCE BY THE CITY OF SCHERTZ AUTHORIZING AND AMENDING CITY COUNCIL RULES OF CONDUCT AND PROCEDURE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE 09 -04 -201.8 Minutes Page - 6 - 5 G Ordinance No. 18 -M -31 - Consideration and /or action approving an Ordinance amending the City Council Code of Ethics related to the procedure for conducting inquiries. Final Reading (B. Dennis /Mayor- Council) The following was read into record. ORDINANCE NO. 18 -M -31 The following was read into RESOL 8 -R -121 into record. RESOLUTION NO. 18-R -122 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM COOPERATIVE AGREEMENT WITH BEXAR COUNTY, TEXAS AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Pro -Tem Scagliola recognized Councilmember Crawford who asked that items 4 and 7 be removed for short discussion. Mayor Pro -Tem Scagliola recognized Councilmember Edwards who moved seconded by Councilmember Gutierrez to approve consent items 1 -3, 5 & 6. The vote was unanimous 09 -04 -201.8 Minutes Page - 7 - with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Discussion and Action Items 4. Resolution No. 18-R-108 - Consideration and/or action approving a Resolution authorizing a contract with Armstrong Vaughn & Associates for auditing services. (13. James/J. Walters) The following was read into record. RESOLUTION NO. 18-R- A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH ARMSTRONG VAUGHN & ASSOCIATES FOR AUDITING SERVICES. Mayor Pro-Tern Scagliola recognized Councilmember Crawford who had asked that this item be pulled from consent. Councilmember Crawf6rd, requested Mr. Walters go over the process we are going to go through,to select another accounting firm during the next year. Mr. Walters briefly explained the, process for selecti' firm for providing the city auditing services which was vetted and recommended through the Auditing Committee. Mayor Pro-Tem Scagliola recognized Coun t cil e n 'Gutierrez who moved seconded by Councilmember Davis-to approve Resolution No. 18'-R-108. The vote was unanimous with Mayor Pro-Tem Scagliola, Councitmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting, for and no one voting no. Motion Passed. The foll6wine was read into record. ORDINANCE NO. 18-S-29 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO APPROVE A SPECIFIC USE PERMIT TO ALLOW FOR OPERATION OF A CONVENIENCE STORE WITH GAS PUMPS AT 1750111135, SCHERTZ, GUADALUPE COUNTY, TEXAS 09-04-2018 Minutes Page - 8 - Mayor Pro -Tem Scagliola recognized Councilmember Crawford who had asked that this item be pulled from consent. Councilmember Crawford feels we need to have a discussion about the use of our land. In recognizing Councilmember Edwards, Mayor Pro -Tem Scagliola stated, then there are two issues, one is the standing water and the other is the dumpster location. The applicant representative Karen Mitchell came forward and acknowledged the drainage problem and stated they must follow the requirements of TxDOT. They will not make matters worse in that location. They will do the best they cad within TXDOT requirements. Counci]members continued discussion regarding this item prqviding the questions and thoughts. Mayor Pro -Tem Scagliola recognized Councilmember Larson Councilmember Gutierrez to approve Ordinance No. 18 -5 -29 final 1 -0 with Mayor Pro-Tern Scagliola, Councilmembers' Davis, Kiser voting for and Councilmember Crawford voting no. Mot 8. Public Hearing on Proposed consideration and /or action re [;H required public hearing) (B. Ja Ordinance No. 18- proposed FY 2018 -I' The for FY 2018 1 he ,adontion of )nsiaeration and/or First Reading (B. J rd. 18 -T -32 seconded by vote was 6- dwards and Pas Conduct a public hearing and 'X 2018 -19 Budget. (Second Walters) an Ordinance on the ADOPTING A BUDGET FOR THE FISCAL YEAR BER 11'1''2018, AND ENDING SEPTEMBER 30, 2019, IN 'H THE, CHARTER OF THE CITY OF SCHERTZ, TEXAS; HE FILING OF THE BUDGET; PROVIDING THAT THIS L BE CUMULATIVE OF ALL ORDINANCES; PROVIDING 'LAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Pro -Teti: Scagliola recognized Acting City Manager Brian. James who provided a power point presentation regarding he City's Budget and Tax Rate serve to further the goals of the 2018 Strategic Plan. He provided information on the Vision, Mission and Values and why they are important. Mr. James provided a list of proposed cuts that could be made. He provided information on the water and waste /water rates that are also going up. 09 -04 -2018 Minutes Page - 9 - Mayor Pro -Tem Scagliola opened the public hearing and recognized the following who spoke regarding approval of the increase: • Mr. Brent Bolter, 2633 Clover Brook • Mr. Dana Eldridge, 2625 Gallant Fox Drive • Ms. Michelle Womack, 2944 Mineral Springs • Mr. Ferrando Heyward, 2628 Hansel Heights • Mr. John Sullivan, 513 Triple Crown As no one else spoke, Mayor Pro -Tem Scagliola closed comments. Mayor Pro -Tem Scagliola recognized Acting information regarding our water and sewer rates. Mayor Pro -Tem Scagliola provided Edwards, Crawford, Larson, Gutierrez, staff addressed questions public hearing for council James provided recognized ' Councilmembers so provided their comments, 9. Public Hearing on Proposed Tax Rate -- Conduct a public hearing and consideration 8 -T -33 — Consideration and /or action approving an Ordinance on the -19 Tax Rate. First Reading (B. James /J. Walters) into record. ORDINANCE NO. 18 -T -33 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Pro -Tem Scagliola recognized Acting City Manager Brian James who stated that currently where we are is our tax rate is $0.4911 per $100 evaluation, and we are looking to 09 -04 -2018 Minutes Page - 10- go up to $0.5146. Again, we allocate the Maintenance and Operation (M &O) rate at $0.3497 and the I &S portion of $0.1649. The proposed rate is not subject to rollback. Mayor Pro -Tern Scagliola recognized Finance Director James Walters who stated that there is a specific motion that must be made when adopting the tax rate as well as a minimum number of Councilmembers that need to vote in favor for the motion to pass. Since we have seven councilmember we need five councilmembers to vote in favor of any motion and the motion must be what is stated on the screen, which read "I move that the property tax rate be increased by the adoption of a tax rate of (0.5146), which is effectively a (5 %) increase to the tax rate ". So, it stated the tax rate that the councilme1mber is proposing and then a percentage increase over the effective rate of $0.4892. Mayor Pro -Tem Scagliola opened the public spoke in favor: • Mr. John Sullivan, 513 Triple As no one else spoke, Mayor Pro -Tem comments. Mayor Pro -Tem Scagliola recogn their commentary and thoughts re aglioia asked if ther w is to the point where He asked Mr. Walters b gad. Mayor Pro -Tem S I tax increase. He asks yes. Pro -T the following who public hearing for council Edwards who provided furthercomments and as there were none he need to <make a motion. He stated that he is )ut the statement that the council needs to read glola stated that what's really interesting is Mr. Walters to assist in figuring out what a d that if we went to the $0.4910 it would be a iola asked if that is what our current rate is. Mayor Pro -Tem Scagliola moved seconded by Councilmember Larson that the property tax rate 'be,, increased by tfie,, adoption of a tax rate of ($0.4910), which is effectively a (.3 %) increas& in the tax rate. The vote 2 -5 -0 with Mayor Pro -Tem Scagliola and Councilmember Laren voting for and Councilmembers Davis, Gutierrez, Edwards, Kiser and Cra*for*d voting no and Motion Failed. Mayor Pro -Terri Scagliola called for another motion. Mayor Pro -Tem Scagliola recognized Councilmember Edwards who moved seconded by Councilmember Kiser that the property tax rate be increased by the adoption of a tax rate of ($0.5146), which is effectively a (5 %) increase in the tax rate. Mayor Pro -Tem Scagliola recognized Councilmember Edwards who stated that he recognized to the citizens that will view this later that he understands he is raising his own 09 -04 -201.8 Minutes page - I I - taxes and the citizens taxes. He will hold staff accountable for them to streamlining and coming to efficiencies, but realize he is well aware of what he is doing. Mayor Pro -Tem Scagliola called for the vote. The vote was 5 -2 -0 with, Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford voting for and Mayor Pro-Tern Scagliola and Councilmember Larson voting no. Motion Passed. Roll Call Vote Confirmation City Secretary Brenda Dennis provided the Roll Call Vote Confirmation for agenda items 1 -9 Workshop • Discussion and possible action regarding the City of Schertz Interview Committee. (B. Dennis) (Item requested by Council to be brought back) Mayor Pro -Tem Scagliola recognized City ' ecretary, :Brenda Dennis "Who provided information on a possible change and recommendation of a change in the interview committee explaining why it would be efficient and lair. Ms. Dennis opened it up to Council for discussion and to let her, know what they would like to do. Mayor Pro -Tem Scagliola, Councilmember ,Crawford, Edwards, Davis, Gutierrez who expressed their thoughts about the process acid -the process proposed by Ms. Dennis. Ms. Dennis addressed questions. Closed Session 10. City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Council did not meet. Requests and Announcements • Announcements by the Acting City Manager. 09 -04 -201.8 Minutes page - 12 - Mr. James recognized Director of Planning and Community Development Lesa Wood who had only one item on the agenda. Today is her birthday, but she wanted to be here in case anything popped up. As it was, Planner I Emily Grobe was able to handle it all just fine. Kuddos to Lesa for her dedication. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Pro -Tem Scagliola recognized Councilmember Kiser next agenda to discuss the possibility of moving to action r verbatim minutes we are doing. Councilmember Crawford requested an item on the Animal Services Department. Councilmember Davis requested an item regarding greei stated staff had answered his concerns on that 'I so he Councilmember Davis then asked for an informatioi:it on the matter. • Announcements by Mayor and C d an item for the than the current a discussion on ;e. Mayor Pro -Tart Scagliola not ask for it to be put on. the council packet next time • City and community events attended and to :attended • City Council Cginmittee and Liaison Assggnm nts (see assignments below) • Continuity g educatibn events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers l 'he recently had a wonderful tour of the children's area of ;ome great things there. I he attended the TML Regional meeting and Alan and wanted to say Thank You for his service. also attended Mr. Cockerell's retirement. He gave Seguin and Cibolo. His talents will definitely be missed. ninded his colleagues to look at the TML updates because they are trying to force things on cities and tell us how to run our cities. We need to look at this and be versed on it for the future. 11. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Monthly update on large projects /CIP. (D. Wait /J. Harshman /T. Buckingham) • Pending informational items. 09 -04 -2018 Minutes page - 13 - Adiournment As there was no further business, Mayor Pro-Tem Scagliola adjourned the meeting at 9:33 p.m. ATTEST: ME David Scagliola, Mayor Pro-Tem 09-04-2018 Minutes Page -14 - CITY C*UR JULY 12,2018 CITY COUNCIL Susan Sample, Mayor Wayne J. Franklin, Mayor Pro Tern Bob Higley, Councilmember Kellye Burke, Councilmember Mardi Turner, Councilmember STAFF M. Chris Peifer, City Manager Alan Petrov, City Attorney Thelma Gilliam, City Secretary Mayor Sample called the meeting to order at approximately 6:00 p.m. in the Council Chambers. Council and Staff in attendance were: Councilmembers, Burke, Higley, and Turner, City Manager Peifer, City Attorney Petrov, City Secretary Gilliam, Police Chief Walker, and Pubic or s ire or Beach. Mayor Pro Tern Franklin was absent. 1. gutiye Sessi2p afters related to consultations with the city attorney regarding pending legal matters. At 6:01 p.m., Councilmember Higley moved to recess the special meeting and convene into Executive Session in accordance with Chapter 551 of the Texas Government Code. Councilmember Turner seconded the motion. MOTION PASSED. Ayes: Sample, Burke, Higley, Turn Noes: None Absent: Franklin Mayor Sample closed the Executive Session and reconvened the special meeting at 6:31 p.m. • Action Taken. At 6:31, p.m, Councilmember Higley moved to adjourn the special meeting. Councilmember Turner seconded the motion. MOTION PASSED. Ayes: Sample, Burke, Higley, Turner Noes: None Absent: Franklin /Z7 MINUTES CITY COUNCIL OF THE CITY OF UNIVERSAL CITY, TEXAS ' Regular Meeting ", Tuesday, August 21, 2018 2. QUORUM CHECK: Kristin Mueller, City Clerk r� Mayor Williams introduced Christine Bodily, Denise Kelley, Emma Jackson, and the Alamo Chapter of American Payroll Association. City Council read a proclamation declaring the first week of September 2018 National Payroll Week in Universal City, Texas. Mayor Pro Tem Neville moved to approve the minutes of the Monday, July 30, 2018 City Council Special Meeting, Tuesday, August 7, 2018 Regular Meeting, and Tuesday, August 16, 2018 Special Meeting. Councilmember Maxwell seconded the motion. Vote: Yeas: Neville, Maxwell, Goolsby, Najarian, Shelby, Volle Nays:None F-INEENUOIttYA# W21192-1121,11;W CITYOF UNNIXTERSAL CITY PROPOSED 201.8-2019,BUDGE'r SUNNI_: — A L L FUNIN DS mm� Ending Estiinated Transfers Proposed Transfers Balanct Fund Revenues In ExIoenditures Out, Sept. 30tt 2019 General S1 3,4 3, 8 S36,972 S 12,886,813 $56,967 $60,979 Debt set-vice 2,530,775 D 1-857,244 491,972 181,559 Capital Projects 21,600,322 562,967 3,161289 0 0 ITtifity 12,054-,296 0 t1,78D,64-9 0 273,1647 Stormwater 71-2,806 0 712,806, 0 0 of our 1fi0fi,974 455,000 2,037267 0 24,707 Tatal Funds $532,978,960 S 1,054,939 532 438,069 S1,054,939 5-540,892 There being no comments, he closed the public hearing at 6:48 p.m. B. PUBLIC HEARING on the Proposed 2018 Tax Rate to Support the Fiscal Year 2019 Budgets. Mayor Williams opened the public hearing on the Proposed 2018 Tax Rate to support the Fiscal Year 2019 Budgets at &54 p.m. j� 'vrmm It K MortmaKe, Me goal is to continue to conaltion File ainiefes to 1OQK 10 Onivel-571 klty to TOM TnEM- sport facility needs. Development Corporation to expend up to $23,000 for sponsorship of the T Cal tournaments Councilmember Najarian seconded the motion. Vote: Yeas: Shelby, Najarian, Neville, Goolsby, Maxwell, Volle Nays:None D. Consider the UCEDC Board's Recommendation to Expend up to $325,000 for an Economic Development Incentive at 3150 Pat Booker Road, Suite 108. OWN I NA W- I I W I W* r-Am- requirements, the pricing structure, and revenue projections. He will be spending approximately $2,500,000 on the entire project. He also stated that this facility would be the first of its kind in Universal City, but he does have two other locations. He anticipates that the Universal City location could open in approximately six months. i % :1 - • - - I I r up to $325,000 for an economic development incentive at 3150 Pat Booker Road, Suite 108. Councilmernber Shelby seconded the motion. Vote: Yeas: Maxwell, Shelby, Neville, Goolsby, Najarian, Volle Nays:None WWT-W- Atli 1114=9 r, i r—M W We llll� 111101 WWWWOW-1 11111 Mw Ow- W IN I - expenditures for the UCEDC budget is $3,905,897. Councilmember Maxwell moved to approve the UCEDC Board's FY 2019 Budget� Councilmember Volle seconded the motion. Vote: Yeas: Maxwell, Volle, Neville, Goolsby, Najarian, Shelby Nays:N•ne "M 9 SUR: T. Herrera 28.1270 AC & ABS: 153 SUR: T. Herrera 24.0520 AC, Guadalupe County ID 64638 & 64639) from AC Aviation Commercial to MDR — Medium Density Residential. Ms. Turner stated that several years back JBSA-Randolph requested that City Council classify the extra-territorial iurisdiction as Aviation Commercial. For the last two vears, the current land III I 1111 11 :�, Ili III IN: 111 1- 1 in %-- a r., a ETT R-4 as Medium Density Residential. A compromise has been reached. She also noted that the Planning and Zoning Commission approved the proposed amendments to the Future Land Use Plan. Mayor Williams opened the public hearing at 7:34 p.m. Ms. Turner explained that a public hearing is not a questioning and answering session, but a time for citizens to make comments for • against the proposed FLUP change. Vote: Yeas: Shelby, Neville, Goolsby, Maxwell, Najarian, Volle Nays-None M tr Adjustments. v m '41mor Xitalml-I 11willi pailm It rA Awmw a x I IL40 11 111r ads jug Vote: Yeas: Maxwell, Shelby, Neville, Goolsby, Najarian, Volle Nays:None J. Consider Approval of Pay Estimate #1 invoice for the Parkview Estates Drainage Improvements Phase 13 — Construction. Public Works Director Randy Luensmann asked city council to consider the approval of Pay Estimate #1 invoice for the Parkview Estates Drainage Improvements Phase 13, payable to J3 Company in the amount • $106,450.83. Vote: Yeas: Goolsby, Neville, Maxwell, Najarian, Shelby, Volle Nays: None K. Consider Annual Bad Debt Write Off, Period 10/2016 — 9/2017. 6 1 Room- M 11" continue. or Yeas: Shelby, Volle, Neville, Goolsby, Maxwell, Najarian Nays: None A. Discuss & Consider Ordinance 217-0-2018: An ordinance amending Ordinance 217, Penalty Ordinances, and the Universal City Code of Ordinances, Section 3-4-8 — Spee.1 Limits generally and the replacement thereof. (Second Reading). 0 Councilmember Maxwell moved to approve Ordinance 217-Q-2018. Councilmember Goolsby seconded the motion. Vote: Yeas: Maxwell, Goolsby, Neville, Najarian, Shelby, VolM B. Discuss & Consider Ordinance 1 50-K-201 8: An Ordinance Repealing Ordinance 150-17- 98, Amending Ordinance 150 and Ordinance 150-G-00, to remove school zones areas within the City of Universal City and amending the Universal City Code of Ordinances accordingly. (Second Reading). seconded the motion. Vote: Yeas: Maxwell, Shelby, Neville, Goolsby, Najarian, Volle A Councilmernber Najarian questioned the process for contractors to become licensed in Universal City and asked for City staff to review the process and make it simpler. 13. MAYORAL COMMENTS: Kristin Mueller, City Clerk F9 The meeting was called to order by Mayor Pro ?—© Peters in the New Braunfels Municipal Building City Council Chambers at 6:00 p.m. Councilmember Garcia gave ihe invocation, and Mayor Pro Tern Peters led the Pledge of Allegiance and the Salute to the Texas Flag. . . ...... . .. .... .......... . .... Discuss and consider approval of the minutes of the regular meeting of May 23, 2016, and the special meeting of May 27, 2016. Mayor Pro Tern Peters read the aforementioned caption. A motion was made by Coen cillmember Green, seconded by Councilmember Garcia, that this item be approved. The motion passed vi712 e following vote- In Favor: Couhcilmember Reaves, Councilmember Green, Councilmember Meadows, Councilmember Monceballez, Mayor Pro Tem Peters, and Councilmember Garcia Bill Norvell spoke regarding an incident on the river, and commended the Police Department on their handling of the situation, Jay Harmon spoke regarding flooding issues in New Braunfels affecting Lake Dunlap. MENEM K116-1 MRIANY C) Approval of an annual contract for the purchase of green waste bags from Safeway Supply, Inc. for the Public Works department. -'r In I I I'll, III 11111 11 x IIII;IIII Iggill 111111: 11 G) Approval of the second and final reading of an ordinance rezoning approximately 1.0 acre out of the A-608 J Thompson Survey 2 1, located in the 2300 block of IH-35 South, from "R-2" Single-family and Two-family District to "C-1 B" General Business District. F) Approval of a budget transfer in the FY 2015-16 Juvenile Case Manager Fund. kIRT-217" S lgl, n 1�tll N In Favor: Council ember Reaves, Councilmernber Green, Councilmernber Meadows, Councilmember Monceballez, Mayor Pro Tern Peters, and Council member Garch Mike Mundell presented the item. Christopher Looney presented the item. Teresa Gomez, Kendra Wray, Emmitt Vaughn, Michelle Nixon, Stephanie 1s k, and Mike Smithers spoke during the public hearing. Mayor Pro Tem Peters read the aforementioned caption. A motion was- rnade by Councilmember Meadows, seconded by Councilmember Green, that this item be postponed to the June 27, 2016City Council meeting. The motion passed via the following vote: , In Favor: Councilmember Reaves, Councilmember Green, Councilmember Meadows, Councilmember Monceballez, Mayor Pro Tem Peters, and Councilmember Garcia D) Public hearing and consideration of the first reading of an ordinance regarding a Type 2 Special Use Permit to allow multifamily to be developed on approximately 1 .58 acres, addressed at 274 E. Garza Street, in the "C-IA" Neighborhood Business District. The applicant has officially amended their request for the Special Use Permit to allow for one single family residence on the property. EPSON 111111pJ111,1111111111gig SIMM , Mayor Pro Tem Peters read the aforementioned caption. A motion was made by Councilmember Moncebaliez, seconded by Councilmember Garcia, that this item be approved as amended by the applicant. The motion passed via the following vote: F) Presentation and discussion regarding the FY 2015-16 second quarter financial report. 7113*77%11�� =I G) Presentation, discussion and approval of the City of New Braunfels IFY 2015-16 Second Quarter Investment Report Martle Simpson presented the item. Mayor Pro Tern Peters read the aforementioned caption. A motion was made by Council member Reaves, seconded by Council member Green, that this its be approved. The motion passed via the following vote: In Favor: Councilmember Reaves, Councilmember Green, Councilmernber Meadows, Councilmernber Monceballez, Mayor Pro Tern Peters, and Councilmernber Garcia Martie Simpson presented the item. Mayor Pro Tern Peters read the aforementioned caption, A motion was made by Councilmember Reaves, seconded by Councilmember Garcia, that this item be approved. The motion passed via the following roll call vote: 72s >;►, !IM� IMIC 111311111111 1 1 111 1 1! Valeria Acevedo presented the item. Mayor Pro Tern Peters read the aforementioned caption. A motion was made by Councilmember Garcia, seconded by Councilmember Monceballez, that this item be approved. The motion passed via the following vote.- In Favor: Councilmember Reaves, Councilmember Meadows, Councilmember Monceballez, Mayor Pro Tern Peters, and Councilmember Garcia Opposed: P-.*j-uarjJj= In accordance with Texas Government Code, Subchapter D, the City Council may convene in a closed session to discuss any of the following items; any final action or vote taken will be in public. Im 6. INTO OPEN SESSION AND TAKE ANY NECESSAI;;VT' ACTION RELATING TO THE EXECUTIVE SESSION AS DESCRIBED ABOVE. M f 0 a " 11 - mim 11, a "W'' fl, V Date Approved: June 27, 2016