09-11-2018 Minutes�r
SPECIAL JOINT WORKSHOP MEETING WITH COUNCIL
AND THE PLANNING AND ZONING COMMISSION
REGULAR SESSION CITY COUNCIL
September 11, 2018
A Special Joint Workshop Meeting with Council and the Planning and Zoning Commission and a
Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on September
11, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Mark Davis
Councilmember Scott Larson
Councilmember Angelina Kiser
Planning & Zoning Commissioners:
Michael Dahle Chair
Gordon Rae
LaDonna Bacon
Commissioner Ernest Evans absent.
Staff Present:
Executive Director Dudley Wait
City Attorney Dan Santee
Call to Order — Special Joint Workshop Session
Mayor Pro -Tem David Scagliola
Councilmember Ralph Gutierrez
Councilmember Cedric Edwards
Councilmember Bert Crawford
Ken Greenwald
Glen Outlaw
Richard Braud
Acting City Manager Brian James
Assistant to the City Manager Sarah Gonzalez
City Secretary Brenda Dennis
Mayor Pro -Tem Scagliola stated that the Mayor wass stuck in traffic and will be here shortly.
• Schertz City Council - Mayor Pro -Tem called the Council portion to order at 6:00 p.m.
• Planning & Zoning Commission — Planning & Zoning Chair Michael Dahle called the
Planning & Zoning portion to order at 6`00 p.m.
Mayor Carpenter arrived at 6:02 p.m.
Opening Prayer and Pledges of AHeLyiance to the Flags of the United States and State of
Texas. (Mayor Carpenter)
Mayor Carpenter provided the opening prayer followed by the pledges of Allegiance to the Flags
of the United States and State of Texas.
09 -11 -2018 Minutes Page - 1 -
i' W
® Discussion regarding City requirements for sheds. (K. Long/E. Grobe/L. Wood)
Mayor Carpenter recognized Planner I Emily Grobe who provided a PowerPoint
presentation with information regarding the UDC Amendment to Article 8, Section 21.8.2
and associated Code of Ordinance changes. She explained the requirements currently under
review and explained staff's recommendation which is to propose reinstating a permitting
requirement for all sheds.
City staff proposes two amendments to put into their fire and building codes which
essentially adds accessory buildings to their current code. There would still be the three -
foot requirement from the property line and 10 feet from the residential home.
Chair Michael Dahle from the P &Z Commission added his comments stating their primary
take on this is their concern for the fire department first responders whose primary focus
was to be able to access the building from the sides.
Commissioner Outlaw added that they looked for a solution for the needs of first
responders and yet have some flexibility for the homeowners while considering the safety
of everyone involved.
Councilmembers added their thoughts and suggestions regarding risks, compromising,
reinstating permits, a structure side placement option, overall public safety, fire rated
material, expanding choices for the citizens, lack of staff enforcement resources, definition
of a shed, etc. Acting City Manager Brian James added his comments regarding the
proposals and councils concerns.
P &Z Commissioners provided their opinions regarding regulating and/or over - regulating
property owner density, owner responsibility, permit requirements, outreach, public
education, etc.
Mayor Carpenter discussed the challenges they all face. He made a suggestion as follows.
The ordinance as it stands today stands with a few minor exceptions. For those that live in
an odd sized lot and face other challenges, that there be a permit process (as shown tonight)
if you want to move inside the 10 feet.
Acting City Manager Brian James stated staff will come up with some options that are
different based on a fundamental acceptability of risk. They will all be workable and
practical. Then they will narrow the decision point to how much risk are we willing to
allow. He stated it appears that Council may be less inclined to regulate than P &Z but that
information is helpful for staff to know.
09 -11 -2018 Minutes Page - 2 -
® Discussion regarding Umified Development Code (UDC) requirements for masonry walls
and buffering. (B. Cox/L. Wood)
Senior Planner Bryce Cox stated the current requirements say if you are a non- residential
property developing adjacent to a single- family zoned property you must construct an
eight- foot -tall masonry screening wall. Additionally, you must construct a 20 -foot
landscape buffer adjacent to the property line of the residential use. There are also
screening requirements along arterial roadways such as those along FM 3009. Most
developers are not a fan of these requirements due to the additional expenses associated
with them. Staff has also heard both pros and cons from residents regarding the wall/buffer
requirements.
Some options staff came up with are as follows:
1) Install the masonry wall with a lower requirement for landscaping and a reduction in
the buffer width.
2) Don't install the masonry wall, but rather plant a full landscape screening that forms a
continuous barrier.
P &Z Commissioners commented on the masonry walls along Schertz Parkway, FM 3009,
etc., evaluating cases one by one, having options available.
Councilmembers provided various remarks regarding financial hardship and the pros /cons
of case by case evaluations.
Mayor Carpenter stated he doesn't see a need for any changes to Article 9 which talks
about the development of a neighborhood that abuts a main or secondary thoroughfare in
the city. Also, he'doesn't see a need to change Article 14 ---it looks correct to him. For the
most part there is no need for leniency or changes. But there may be times when staff needs
the ability to exercise some judgement, particularly in more undeveloped areas of the city.
Acting City Manager Brian James summarized stating it appears we are comfortable with
the code we have now while understanding we do have a tool for a planned development
district. For larger circumstances we have the ability to tailor the screening as appropriate.
Council concurred.
® Discussion regarding the Comprehensive Land Plan and current zoning. (B. Cox/L.
Wood/B. James)
Senior Planner Bryce Cox stated his PowerPoint presentation was given to P &Z (upon
request) back in March. The context he will give them is an overview of the large areas of
town where the current zoning is not in conformance with the recommendations of the
Comprehensive Plan. He provided a picture of their future land use map which is a piece
of the comprehensive plan and a picture of their future zoning map. He went over maps of
northern Schertz, central Schertz and southern Schertz in regard to their current zoning and
their future land use plans.
09 -11 -2018 Minutes Page - 3 -
Planning & Zoning Commission members spoke about future development in northern
Schertz, the budget planning process and current zoning concerns, and future infrastructure
development.
Councilmembers spoke on topics of expense of development/infrastructure and current
zoning evaluations. Acting City Manager Brian James clarified, staff has updated the
comprehensive plan and the future land use plan. They have not gone to the next step of
updating city initiated rezonings to rezone properties in conformance with the future land
use plan. We haven't ensured that development is consistent with that vision. Some
communities choose to do that, and others don't, unless there is a problem. Often, if there is
not a lot of infrastructure, there isn't a lot of developing happening.
Mayor Carpenter encouraged everyone who was not active in the city or on P &Z or a
member of city council during the time they had the Comprehensive Land Use Plan put
together to review it before making a decision about whether there should be a city -
initiated rezoning. There was a great deal of thought that went into that, and to Mr. Dahle's
point we should not abandon that. He does have a fundamental challenge with simply
telling a group of landowners By the way, we are going to change the zoning of your land
to what we want it to be as a city.' However, he feels the majority of the landowners might
be involved once shown the Comprehensive Land Use Plan —and the thought that went
behind it with the long -term development possibilities and potential increase in values of
their land. They might be supportive and say we could look at a city - initiated path.
However, it takes a lot of money to do that. The challenge before us is to balance finding
that point where we expend as much time as we have until we have the money available to
do the things we need to do and do them the right way.
Adiournment - Joint Workshop Session
• Planning & Zoning Commission – Chair Dahle adjourned the Planning & Zoning portion
of the Joint Workshop session at 7:47 p.m.
• Schertz City Council –Mayor Carpenter adjourned the Council portion of the Joint
Workshop session at 7:48 p.m.
Call to Order – regular Session
Mayor Carpenter called to order the regular session at 7.49 p.m.
Presentation
• Presentation and update from Guadalupe Regional Medical Center – Prescription
Assistance Report. (D. Wait/J. Riggs)
Mayor Carpenter recognized Dr. Jerry Riggs from the Seguin Guadalupe Regional Medical
Center who provided a brief overview of the assistance provided Schertz residents during
the past six months. He thanked council for their continued support of this program.
09 -11 -2018 Minutes Page - 4 -
Mayor /Council thanked Dr. Riggs for his service. If anyone has any questions about the
program and/or knows of anyone in need of prescription assistance, they can call Dr. Riggs -
direct in Seguin at 830 - 401 -7470.
City Events and Announcements
® .Announcements of upcoming City Events (B. James/D. Wait /S. Gonzalez)
Mayor Carpenter recognized Executive Director Dudley Wait who provided the following
announcements:
Thursday, September 13th
Northeast Partnership Meeting 11:30 am
Olympia Hills Golf Course and Conference Center
Saturday, September 151
3rd Annual Local Author Fair 1:00 pm — 3:00 pm
Schertz Public Library
This event will showcase 10 local published authors of youth and adult books who will
share information about their work, visit with attendees, and will have their books available
for purchase
Tuesday, September 18'
Chamber Luncheon 11:30 am
Civic Center
City Council and HOA Presidents Joint Meeting 6:30 pm
Civic Center Blue Bonnet Hall
Thursday, September 20th
Rose Garden Elementary Dedication Ceremony and Ribbon Cutting 6:00 pm
10414 E. FM 1518 North
Danville Middle School Dedication Ceremony 6:00 pm
370 Hubertus Road, New Braunfels
September 14 — 151 - SchertzQ — update, Staff has been monitoring the weather for the
event and there may be a low- pressure system moving in — staff is evaluating the situation.
With the rain we have received so far it has presented potential problems, i.e., area for
shooting off fireworks is under water, ground in the park is saturated (Area for the BBQ's
event). Currently, the BBQ's event will be held this weekend. The Schertz 60th Anniversary
is also proposed to be moved to the first weekend in October. Information regarding this
event will be communicated tomorrow afternoon.
09 -11 -2018 Minutes page - 5 -
Tuesday, September 25'
Cite Council Meeting 6:00 pm
Council Chambers
Saturday, •p -m,
Whataburger – 5570 FM 3009
This is an opportunity for the residents to get to know their neighbors and the
police officers working in their community.
Star Party 7:30 pm –10:30 pm
Crescent Bend Nature Park
For more information, contact Schertz Parks and Recreation Dept. X1850
® Announcements and recognitions by the Acting City Manager (B. James)
No announcements were made.
® Announcements and recognitions by the Mayor. (M. Carpenter)
No announcements were made.
HearinZ of Residents
Mayor Carpenter recognized the following who spoke:
® Mr. Richard Dziewit, 2550 Chasefield Drive, who spoke on the upcoming 30"' Anniversary
Seminar Crime Stoppers which will take place October 7"' through 10th. He thanked staff
for assisting in the work they have done to bring this event to Schertz. They have about 250
registrations in place right now, but are anticipating about 350 in total.
® Mr. Glen Outlaw, 3729 Forsyth Park, who thanked Ms. Womack for bringing the Animal
Adoption Center issues to the City's attention. He knows there are always two sides to
every story, but looking at those pictures, he wanted to cry. He hopes the issues can be
corrected and prevented from happening again.
® Mr. Dana Eldridge, 2628 Gallant Fox Drive, who spoke on the workshop discussion last
week regarding the makeup of the Interview Committee. He feels if you don't change what
you have in place, you will still have the `good ole boy' system in place. He feels it needs
to be relooked at.
® Ms. Michelle Womack, 2944 Mineral Springs, who spoke about the Animal Adoption
Center. She thanked Police Chief Hansen and Assistant Chief Bane for the numerous
improvements. It looks better and cleaner. She also spoke about Palo Alto which she
believes is a good program—we have used it for over 20 years. It should not be stopped.
She has copies of e -mails if anyone wants to see them of the Schertz facility manager's
09 -11 -2018 Minutes Page - 6 -
communications to stop utilizing the program. Palo Alto requested a meeting with our staff
on the 27"' of August. To her knowledge that has not occurred. She also feels the e -mail
communications were done in a disrespectful, unprofessional manner.
She spoke on the Shelter operations last week and said it then as well —we don't have the
right person in that position. As council listens to the presentation tonight on the shelter,
realize that they are making good progress, but what happens when the Police Department
pulls out? They still have to have someone in that position who is doing the right thing. We
can do better and today is a good day to start.
® Mr. Steve Cicherski, 35095 Winter- Glade, who spoke on the budget and a question was
What is the role of city government? Why are programs being expanded if the city cannot
afford to pay for it? What was the proper prioritization? He spoke of the tax increases,
restoration of cabooses, parks and pools, etc. We should continue to relook at things;
development revenue, city processes, efficiencies, IT services, contracts, delay hiring, and
possibly cutting back on some of the celebrations. Get revenue from fining people from
violating city ordinances, code compliance, fireworks, etc. In the end, property taxes should
remain the same until some of these other things get figured out and spending is reduced.
Lastly, he spoke about the disabled veteran property tax exemptions and resultant lost
revenues. They shouldn't be blamed for the city's current revenue intake issues.
® Mr. Justin Crank, (Doug Crank) 501 FM 3009, who addressed Council regarding a
situation at Stone Crest Apartments. They had some issues and called the city's Code
Enforcement Division to help and they said to deal with the Apartment management. In
talking to other residents, they have a lot of issues of things not being fixed at the
apartment complex. If Code Enforcement can't help, who can?
Workshop
® Discussion and update regarding the Schertz Animal Adoption Center. (D. Wait/M.
Hansen)
Mayor Carpenter recognized Assistant Police Chief Marc Bane who provided a brief Power
Point regarding staffing, reorganization, budget, policy and procedures,
training /certifications, staff safety, needed building repairs, kennel grates system, security
of the Vet Room, sewer filter system, storage and vat rooms/kennels.
He reviewed community concerns: Animal intake process, disease within the shelter,
quarantine areas, animal illness rooms, sick animal care, cleaning procedures, shelter hours
of operation, animal deaths, dog kennels, aggressive dog safety, animals sharing kennels,
animal transfers, rescues, Palo Alto College for veterinary services, donations, Ruby's
health status and Mila's health status.
Assistant Police Chief Marc Bane and Acting City Manager Brian James addressed
questions from Council. Members of Council voiced their concerns and thanked Assistant
09 -11 -2018 Minutes Page - 7 -
Chief Bane for the presentation. In conclusion a monthly briefing will be prepared and sent
out for council review.
® Presentation and discussion regarding the FY2018 -19 Water /Wastewater rates by Dan
Jackson with Willdan Financial Services. (D. Wait/J. Hooks)
Mayor Carpenter recognized Dan Jackson with Willdan who updated the Council regarding
the 2018 Water and Wastewater rate plan with proposed rate changes. Items included were
historical and forecast water account usage, water /wastewater rate comparisons with other
cities, water and wastewater utility forecast of cost of service. Mr. Jackson stated that
because of the City's better than forecast financial performance, 2018 rate adjustment can
be less than forecast in 2017.
Proposed 2018 rate plan:
Residential
Current
Oct -18
Oct -19
Oct -20
Oct -21
Base Charge
12.54 $
13.42 $
14.36 $
15.08
Line Maintenance Fee
0.46
0.49
5/8"
$ 23.89
$ 24.61
$ 25.34 $
26.11
$ 26.89
3.93
3/4"
35.82
36.89
38.00
39.14
40.32
1"
59.70
61.49
63.34
65.24
67.19
Volume Charge -- 5/8, 314, 1 "
- 12,000
4.04
4.32
4.46
4.65
-
6,000
2.95
3.04
3.13
3.22
3.32
6,001
9,000
3.00
3.09
3.18
3.28
3.38
9,001
12,000
3.24
3.34
3.44
3.54
3.65
12,001
15,000
3.50
3.61
3.71
3.82
3.94
15,001
18,000
3.71
3.82
3.94
4.05
4.18
18,001
30,000
4.67
4.81
4.95
5.10
5.26
30,001
45,000
5.30
5.46
5.62
5.79
5.97
45,001
60,000
5.64
5.81
5.98
6.16
6.35
60,001
75,000
5.85
6.03
6.21
6.39
6.58
75.001
Above
5.97
6.15
6.33
6.52
6.72
Residential
Base Charge $
11.72 $
12.54 $
13.42 $
14.36 $
15.08
Line Maintenance Fee
0.46
0.49
0.53
0.56
0.59
User Charge
3.58
3.83
3.93
4.09
4.19
Total Charge per 1,000 Gallons
- 12,000
4.04
4.32
4.46
4.65
4.78
12,001 Above
8.76
9.37
10.03
10.73
11.27
09 -11 -2018 Minutes Page - 8 -
Proposed 2018 rate plan impact on monthly charges:
° `Effecl7ve
Water WW Current Oct -18 Oct -19 Oct -20 Oct -21
518" Meter
5,000 5,000 $ 70.56 $ 73.95 $ 76.69 $ 79.85 $ 82.47
Inc 3.39 2.74 3.15 2.63
5/8" Meter
10,000 5,000 85.75 89.60 92.81 96.45 99.57
Inc 3.85 3.21 3.64 3.12
1" Meter (Business)
30,000 30,000
397.20 418.05
438.13
460.04
477.99
Inc
20.85
20.09
21.91
17.95
2" Meter (Business)
120,000 120,000
1,641.14 1,731.13
1,824.66
1 ,924.60
2,005.98
Inc
- 89.99
93.53
99.94
81.38
In summary:
• Prudent management by City staff has enabled the magnitude of rate adjustments to
be minimized.
• The proposed rate plan will continue to enable water and wastewater utilities to be
financially independent and self - sufficient, and to invest in the future of utility.
• Due to the uncertain nature of growth, economy, weather and supply costs, they
recommend that a one -year rate plan be adopted, and annual reviews continue.
Mr. Jackson addressed questions from Council. Mayor Carpenter stated that he appreciates
the work that has been done on this.
Mayor Carpenter convened into closed session at 9:38 p.m.
10. City Council will meet in closed session under Section 551.071 of the Texas Government
Consultation with the City Attorney regarding pending or contemplated litigation.
• EEOC Claim - Former Employee Michael Harris
• Former Employee Scott Ristow vs. City of Schertz
09 -11 -2018 Minutes Page - 9 -
gm, TIM
10a. Take any action based on discussions held in closed session under Agenda Item 10.
No action taken.
Consent Agenda Items
Mayor Carpenter read the following:
1. Minutes — Consideration and/or action regarding the approval of the minutes of the
meeting of September 4, 2018. (B. Dennis)
2. Cancellation of the October 2, 2018, October 9, 2015 and November 6, 2015 City
Council meetings. - Consideration and/or action cancelling the October 2, 2018 City
Council meeting due to National Night Out, cancelling the October 9, 2018 City Council
meeting due to TML in Fort Worth and cancelling the November 6, 2018 City Council
meeting due to the election. (Mayor /Council)
3. Resolution No. 18 -R -123 — Consideration and/or action approving a Resolution
authorizing the Acting City Manager to enter into an agreement with R. Donovan Butter,
D.O. for EMS Medical Direction. (D. Wait /J. Mabbitt)
The following was read into record:
RESOLUTION NO. 18 -R -123
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH R. DONOVAN BUTTER, D.O. FOR EMS MEDICAL
DIRECTION
4. Resolution No. 18 -R -125 — Consideration and/or action approving a Resolution approving
the roof & exterior repairs and parking expansion project of facilities of the Guadalupe
Appraisal District, County of Guadalupe. (B. Dennis /J. Osborne/E. Strey)
The following was read into record:
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
APPROVING THE ROOF & EXTERIOR REPAIRS AND PARKING EXPANSION
PROJECT OF FACILITIES OF THE GUADALUPE APPRAISAL DISTRICT,
COUNTY OF GUADALUPE
09 -11 -2018 Minutes Page -10 -
Mayor Carpenter recognized Councilmember Larson who moved seconded by
Councilmember Gutierrez to approve consent items 1 -4. The vote was unanimous with
Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards,
Kiser and Crawford voting for and no one voting no. Motion Passed.
Discussion and Action Items
5. Resolution No. 18 -R -127 — Consideration and/or action approving a Resolution updating
the fee schedule for FY 2018 -19. (B. James /J. Walters)
The following was read into record:
• ALA O, L L r
UPDATING E FEE SCHEDULE FOR OTHER MATTERS IN
CONNECTION H, .
Mayor Carpenter recognized Councilmember Larson who asked if the only changes to this
were the utility rate change? Finance Director James Walters answered yes.
Mayor Carpenter recognized Councilmember Larson who moved seconded by
Councilmember Kiser to approve Resolution No. 18 -R -127. The vote was unanimous
with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards,
Kiser and Crawford voting for and no one voting no. Motion Passed.
6. Ordinance No. 18 -T -32 — Consideration and/or action approving an Ordinance adopting a
budget for the fiscal year beginning October 1, 2018 and ending September 30, 2019. Final
Reading (B. James /J. Walters)
The following was read into record:
ORDINANCE NO. 18 -T -32
AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2018, AND ENDING SEPTEMBER 30, 2019, IN
ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS;
PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING
A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
Mayor Carpenter recognized Finance Director James Walters who stated in the General
Fund, staff has proposed increasing the amount of funds allocated toward maintenance of
parks, streets, and facilities by $235,000 each.
09 -11 -2018 Minutes Page - 11 -
The Water & Sewer Fund has an increase of $800,000 in the contribution to Schertz Seguin
Local Government Corporation in preparation of the new pipeline and water supply
development, an increase of $400,000 in sewer treatment costs and for new population, and
an increase in debt payments of $275,000.
- ►a:'
General Fund
$33,489,265
Special Events Fund*
156,510
Tax I &S Fund
6,653,723
Water & Sewer Fund
24,435,188
Capital Recovery -Water
256,000
Capital Recovery -Sewer
260,500
Drainage Fund
1,162,559
EMS Fund
9,235,636
SEDC
5,749,744
PEG Fund
195,000
Hotel Occupancy Tax
256,732
Fund
Park Fund
100,000
Tree Mitigation
75,000
Library Fund
32,400
Historical Committee
11,750
Total
$82,070,007
*in the previous CCM from September 4, 2018, the Special Events Fund incorrectly listed
the total budget expenditures and has been corrected $190 lower
Replacement Pages:
• Replacing General Fund Revenue & Expense Summary, General Fund Revenue,
and the Executive Summary to reflect a transfer from reserves of $1,609,075
• Replace Finance Narrative page to update department description
Staff recommends that the City Council approve final reading of Ordinance No. 18 -T -32,
adopting the budget for the fiscal year beginning October 1, 2018 and ending September
30, 2019 and approves a transfer from General Fund Reserves of $1,609,075 for operations.
Mayor Carpenter recognized Councilmember Larson who stated it is challenging for him to
approve the budget and then the tax rate. He finds it challenging to fully understand the
philosophy behind the budget process. Councilman Davis had previously stated it was a
transition from a small community to a big community. However, he can't get the requests
to align with the history. He talked about cuts in the past and believes we have to consider
all these things before we raise taxes. He spoke about new projects vs. maintenance
necessities on things we already have. He would like to see a year of operation like we are
really in a financial crisis —not creating new parks and other program expenditures. He also
09 -11 -2018 Minutes Page - 12 -
reinforced his opinion of not needing to raise the tax rate but rather take a hard look at
some of the items we are still spending money on.
Mayor Carpenter recognized Councilmember Davis who pointed out that the city has
certain funds that can only be used for a specific purpose (i.e., dedicated park funding).
Councilmembers continued discussion/comments /opinions regarding raising or not raising
the tax rate, budget problems, cutting projects /expenditures, shifting our way of thinking,
and refocusing and recognizing the city's limited resources and more.
Mayor Carpenter recognized Councilmember Davis who moved seconded by
Councilmember Edwards to approve Ordinance No. 18-T-32 on final reading. The vote
was 5 -2 -0 with, Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford
voting for and Mayor Pro -Tem Scagliola and Councilmember Larson voting no.
Motion Passed.
7. Resolution No. 18 -R -126 — Consideration and/or action approving a Resolution ratifying
the property tax increase reflected in the adopted budget for Fiscal Year 2018 -19. (B.
James /J. Walters)
The following was read into record;
RESOLUTION NO. 18 -R -126
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
RATIFYING THE PROPERTY TAX INCREASE REFLECTED IN THE
ADOPTED BUDGET FOR FISCAL YEAR 2018 -19, AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized Finance Director James Walters who stated in accordance
with the Local Government Code Section 102.007(c), with the adoption of a budget that
will require raising more revenue from property taxes than in the previous year, a separate
vote must be taken to ratify the property tax increase reflected in the budget.
This vote must be separate from the vote to approve the budget or adopt the tax rate.
This is the first time the City of Schertz will ratify the property taxes reflected in the budget
and it will be a standard of operations going forward.
This budget will raise more total property taxes than last year's budget by $1,442,093 or a
9% increase, and of that amount, $570,214 is tax revenue to be raised from new property
added to the tax roll this year.
Staff recommends that the City Council ratify the property tax increase as voted on and
approved with the adoption of the FY 2018 -19 Budget.
09 -11 -2018 Minutes Page -13 -
As there were no further comments or questions from Council, Mayor Carpenter called for
a motion/vote.
Mayor Carpenter recognized Councilmember Davis who moved seconded by
Councilmember Gutierrez to approve Resolution No. 18 -R -126. The vote was 5 -2 -0 with,
Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford voting for and
Mayor Fro -Tem Scagliola and Councilmember Larson voting no. Motion Passed
8. Ordinance No. 18 -T -33 — Consideration and/or action approving an Ordinance approving
the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem
taxes for the use and support of the municipal government of the City of Schertz, Texas.
Final Reading (B. James /J. Walters)
The following was read into record:
As there were no comments from Council, Mayor Carpenter started the discussion. He
talked about needing a plan, a 5 -year plan. What are we going to do here and what is the
plan to get us back to the tax rate we are at today? Taxes have been raised before and then
reduced again after successfully remediating what we needed to. Staff has told us the what
and the why (the need for spending more money). Council's job is to address the how and
the way, and in his mind, the how long. He asked for council's thoughts.
Comments from councilmembers included focusing on the I &S interest, facilities, parks
and road maintenance needs, staff s good job of providing the budget information,
council's obligation to make progress, more future policy and procedure reviews, making
tough decisions, providing options, balancing city services and tax revenue, opportunities
for more cuts and more efficiencies
Mayor Carpenter asked Mr. Walters to put on the overhead screen the "City Tax
Rate /Corresponding actions chart. He stated that he took the time to put together a basic
construct for five years. This is a place to start the conversation, but by no means is it
definitive, by no means is this what we are going to do. Let's put something in front of us
that is going to help us with what we have suggested. The chart reflects fiscal years, tax
rates and corresponding actions council should take to maximize our benefit from the
dollars we are spending. This is a very basic construct. Define our spending priorities as a
city, look for efficiencies, review our policies and define the must have programs, etc. This
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gives us a foundation/framework. Everything is up for discussion. Staff will help. Council
may also need to discuss this quarterly of what is going on in our budget.
As required, there is specific language for the motion associated with this item as below.
Mayor Carpenter recognized Councilmember Davis who moved seconded by
Councilmember Kiser that the property tax rate be increased by the adoption of a tax rate of
($0.5146), which is effectively a (5 %) increase in the tax rate. The vote was 5 -2 -0 with,
Councilmembers Davis, Gutierrez, Edwards, Kiser and Crawford voting for and
Mayor Pro -Tem Scagliola and Councilmember Larson voting no. Motion Passed
Doll Call Vote Confirmation
City Secretary Brenda Dennis provided the Roll Call Vote Confirmation for agenda items 1 -8
=1
® Discussion regarding the use of Hotel Occupancy Tax (HOT) Funds. (Item requested by
Mayor Pro -Tem Scagliola) (B. James /J. Walters)
Mayor Carpenter recognized Mayor Pro -Tem Scagliola who stated that he recently took a
tour in New Braunfels and saw they utilized some of their HOT funds to beautify the city in
murals that were painted around the city; he would like our staff to see if our city could do
something similar.
Mayor Carpenter recognized Acting City Manager Brian James who stated a written update
is in Council's packet this evening where staff is proposing to work with the Schertz
Historical Preservation Committee to come up with something compatible with the
community. This will be brought up at the October meeting.
Mayor Carpenter recognized Councilmember Davis who asked what the current balance of
the HOT funds were. The answer is $1,972,830. Councilmember Gutierrez inquired if the
HOT funds were restricted to be used on two- day events. The answer is we have to show
that it is drawing in visitors who utilize hotels to stay in the city overnight.
Mayor Carpenter stated that Councilmember Kiser had suggested we take up the next workshop
on the minute discussion at the next available meeting.
Workshop
® Discussion and possible action regarding the minute transcription style of the
official City Council meetings. (Item requested by Councilmember Kiser) (B.
Dennis/D. Schmoekel)
09 -11 -2018 Minutes Page - 15 -
Ci17tit.`f�iTi1
9. City Council will meet in closed session under Section 551.074 of the Texas Government
Code, Personnel Matters to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of the City Manager.
Reconvene into ReLyular Session
Mayor Carpenter reconvened into regular session at 10:58 p.m.
9a. Take any action based on discussions held in closed session under Agenda Item 9.
No action taken.
Requests and Announcements
• Announcements by the Acting City Manager.
None were provided.
• Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
Mayor Carpenter requested that an item be placed on our first meeting in October for
discussion and possible action with regard to the 2018 -2019 City of Schertz Tax Rate,
2018 -2019 City of Schertz Budget, fiscal policy and long -term spending and budgeting
goals of the City. Discussion pursuant to the item he placed on the projector.
• Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Councilmember Gutierrez stated that he attended the Paws in the Pool event this
weekend which had a great attendance and was a nice event. He thanked the Parks
Department for doing a great job.
Councilmember Edwards stated the Schertz Photo Club had an exhibit over at the Civic
Center this weekend; it had great attendance and was a good exhibit.
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Mayor Carpenter explained his absence from last week. He was attending a meeting at
a Joint Base San Antonio event which was put on by two (2) Lieutenant Generals (1)
from the Air Force and (1) from the Army. There was an interesting mix of individuals
at this gathering. Individuals from the private sector, everything from business owners
to leadership from the largest companies in San Antonio, the education sector, public
sector and the military were represented. Discussion has begun on a very wide spread
and large scope of projects; the military in conjunction with the Federal Government
would like all of the San Antonio MSA to participate in it. Schertz has been invited to
be part of that exercise. There were only two (2) elected officials there, and he got to be
one of them. To be part of this is going to be very extraordinary.
Related to this but not directly a pertinent to that is Joint Base San Antonio — P4
Organization has formed an Executive Committee made up of six (6) public sector
appointees and four (4) military, the Northeast Partnership for Economic Development
has been selected as one of the six (6) public sector Executive Board Members, and the
Northeast Partnership for Economic Development in their wisdom has appointed him to
sit on that board. He will begin reporting back to Council on what is going on with that
P4 Partnership, that includes JBSA. Last week most of his time was spent with regards
to Joint Base San Antonio and the relationship with the City of Schertz and for the
entire San Antonio MSA. He thanked Mayor Pro -Tem Scagliolafor taking care of the
council meeting in his absence.
11. Information available in City Council Packets - NO DISCUSSION TO OCCUR
• Pending informational items.
Adi ournment
As there was no further business, Mayor Carpenter adjourned the mee,g at 11:02 p.m.
�&hael R. Carpenter, Mayor
TTE
LA I
Bren a Dennis, City Secretary
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