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MINUTES
STRATEGIC PLANNING SESSION
JANUARY 10,2006
The Schertz City Council convened in Strategic Planning Session on Tuesday,
January 10, 2006 at 7:00 p.m. in the Council Chambers Conference Room, 1400
Schertz Parkway Building #4, Schertz, Texas. The following members were present:
Mayor Hal Baldwin presiding, Council Members Carl Douglas, Reginna Agee and
Tony Wilenchik. Absent were Council Members Michael Carpenter and John
Trayhan. Also present were City Manager, Don Taylor, Assistant City Manager
John Bierschwale, and City Secretary Judy Tokar.
#1 CALL TO ORDER
Mayor Baldwin called the meeting to order at 7:00 p.m.
#2 STRATEGIC PLANNING SESSION
City Manager Taylor explained the process of the strategic planning sessions that would
possibly take up to several meetings in order to set priorities and criteria for the City's
five year plan. The process includes taking comments from each department, boards and
commissions and lastly input from citizens. The first item for discussion is the Library.
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LIBRARY
Gail Douglas, Community Services Director spoke briefly on the present Library facility
and pointed out the following:
. Facility is 9,000 sq. ft.
. Space too small for present population.
. Space too small to provide all the programs and services recommended.
. Population projections show continued growth.
She went on to say that based on the Library study the following is projected for the
Library:
. New library facility projected to be approximately 35,000 sq. ft.
. Projected cost of $6.8 million dollars, the cost includes the purchase of land (5
acres) and furniture.
She included the YMCA project along with the Library project and projected the cost for
both at $14 million dollars. Cost saving benefit with the use of the same architect,
engineering, etc.
Part of the presentation included summaries on the following:
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. Space requirements
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. Conceptual cost estimates
. Staffing levels according to Texas Public Library Standards
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She pointed out that this is basically an overview of what was discussed last spring and
summer on the projections. The only change is the $1 million dollar donation from
Carolyn and Eric White, founders of Garden Ridge Pottery.
Ms. Douglas spoke briefly on the possible uses of the 9,000 sq. ft. old Library to include:
. City Hall annex
. Museum! Archive Storage
. Many other possibilities.
Assistant City Manager Bierschwale spoke on the SAMY'S Partnership project and
covered past discussion to include Schertz Obligations:
. Payments ($285K)
. Assistance
. Services
. Support
. Terms
Also covered SAMYS obligations:
. $lIyear lease payment
. Build-out (per master plan)
. Turf maintenance
. Repairs
. Insurance coverage
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He went on to say that after research, city staff had conflicts relative to the possibility of
the plan falling through and the City having to take over. The cost of $285K would
double ($4.5 million) to finish the project. If the City is going to do this, let's focus on the
needs of the public and reminded everyone that the project is not a park project, SAMYS
is a profit organization.
After a brief discussion, Council believes the project is not a bad idea, however believes
more research is necessary, possibly from an economic development standpoint. It was
Council consensus to turn the matter over to SEDC for further research and have them
report back to Council.
POLICE DEPARTMENT FIVE YEAR PLAN
Chief Starr presented the departments five year strategic plan and covered the following:
. Radio frequencies-best for all departments, and communication with other cities
and departments.
. Dispatch-best options, regional bldg and split dispatching at different locations.
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. Building Security- inside areas, cells, entry gate, etc-estimated cost $79,000.
. Need of camera in workout room
. Extension of parking for employees-estimated cost $10,000
. Dispatch/Records Security-placement of bullet resistant glass-estimated cost
$38,100. Place on 4-B agenda for considering placement of bulletproof glass.
. Parking canopies-protection of city vehicles-estimated cost $140,000.
. Program funding: SWAT training-cost $7,000; Drug Interdiction (drug dog)-cost
$5,800; Motor Patrol unit training-$2,200.Purchase of 3-motorcycles-cost of
$6,500 equipped each (forfeiture funds).
. Additional Personnel - growth of officers in the next five-years, currently short 15
officers. Est. cost on patrol officer weighted-$44,606;equipment per officer
$5,730; dispatch weighted-$37,720; vehicle cost-$21,000 and vehicle equipment-
$21,055.
. Rank Structure-depends on growth
. Additional Equipment
ANIMAL CONTROL FIVE YEAR PLAN
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. Replacement of old vehicle-cost $23,000
. New boxes-placement of animals on vehicle
. Crematory-animal disposal-cost $50,200
. Hydraulic lift table-cost $3,500
. Animal bedding
. Sanitizing system-$4,000
. Air/heating for kennels
. Perimeter fencing/w elect, and gate-cost $48,000
. Expansion of shelter
. Possible part-time vet.
. Cross fence-dog play yards-$5,000
. Capital equipment
. Personnel requirements
#3
ADJOURNMENT
Mayor Baldwin adjourned the meeting at 9:05 p.m.
ATTEST:
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